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05 09 2018 Council AgendaPage 4 Tott nsh * o f Proud Heritage, Exciting F nfre The Township of Oro-Medonte Council Meeting Agenda Council Chambers Wednesday, May 9, 2018 10:00 a.m. - Open Session 1. Call to Order - Moment of Reflection: 2. Adoption of Agenda: a) Motion to Adopt the Agenda. 3. Disclosure of Pecuniary Interest: 4. Closed Session Items: None. 5. Minutes of Council and Committees: 6-28 a) Minutes of Heritage Committee meeting held on Monday, April 23, 2018. 29-44 b) Minutes of Council meeting held on Wednesday, April 25, 2018. 45-59 c) Minutes of Accessibility Advisory Committee meeting held on Monday, April 30, 2018. 6. Recognition of Achievements: 60 a) Correspondence dated April 13, 2018 from John Maheu, Executive Director, Association of Ontario Road Supervisors re: Recognition, Rick Yule, Certified Road Supervisor Intermediate (CRS -1). 7. Public Meetings: None. 8. Deputations: 61 -109 a) 10:00 a.m. Pat Campbell, President/CEO, Orillia Soldiers' Memorial Hospital re: Future Hospital Projects; Medium Hospital Challenges. 9. Presentations: 110 - 114 a) S/Sgt. Landry, Ontario Provincial Police, Barrie Detachment re: First Quarter Statistic Update. Page 1 of 158 Council Meeting Agenda - May 09, 2018 10. Identification From the Public of an Agenda Item of Interest: Provides an opportunity for members of the public to identify an agenda item which the public member may request be brought forward and considered earlier in the meeting. 11. Open Forum: The Open Forum provides an opportunity for the public to provide verbal comments to Council, in Open Session, on matters scheduled on the current agenda, and shall be conducted as follows: • Open Forum shall last no longer than 20 minutes; • Each speaker shall be required to identify the agenda item they are speaking to and provide their name and address, which may become part of the public record; • A speaker shall be limited to 2 minutes per agenda item; • No response shall be provided to any question posed during Open Forum; • No discussion, debate or decisions will occur during Open Forum; • Each speaker is permitted to speak only once per agenda item; • A speaker may provide comment on one agenda item and then shall step aside to enable another to provide comment on an agenda item; • No speaker shall speak to a second agenda item until other individuals have had an opportunity to speak once; • Speakers providing comment on the same agenda item, shall be requested to limit their comments so as to provide additional information and not repeat the same information provided by a previous speaker; • Comments made during Open Forum will not form part of the minutes of the meeting; • The following matters will not be permitted during Open Forum: o Comments/complaints against Members of Council or Township staff; o Matters beyond the jurisdiction of Council or the Township; o Closed Session agenda items, including current or pending litigation, or Insurance claims and/or pending claims by or against the Township; o Comments with respect to Minutes of Council and Committees; o Comments that are contrary to the Municipal Freedom of Information and Protection of Privacy Act; o Comments with respect to any applications which have proceeded through a Public Meeting in accordance with the Planning Act, with the exception of comment related to a recommendation contained within the Staff Report. • The Chair may conclude Open Forum prior to the 20 minute maximum time limit, for non-compliance with the Open Forum parameters, Page 2 of 158 Council Meeting Agenda - May 09, 2018 Conduct of Members of the Public, or any other reason. 12. Reports of Municipal Officers: 115-119 a) Andria Leigh, Director, Development Services, correspondence dated April 30, 2018 from Dan Landry, Manager of BR&E and Industrial Development, City of Orillia and correspondence dated April 27, 2018 from Jeff Lees, CAD, Town of Penetanguishene re: School Board Development Charges. 120 - 126 b) Report No. CS2018-13, Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk re: Orillia Fish and Game Conservation Club, 2018 50/50 Draws, Request to Waive Lottery License Financial Guarantee Component. 13. Reports of Members of Council: a) Updates from Council Representatives — County of Simcoe and Township Partners and Agencies. Provides an opportunity for the Township's representatives at the County of Simcoe, and the Council members appointed as the Township's representatives at the Township's Partners and Agencies, to deliver updates on the activities of the County of Simcoe and the Township's Partners and Agencies. 127 b) Mayor H.S. Hughes, correspondence dated March 13, 2018 from Ellen Blaubergs, Coldwater Canadiana Heritage Museum, 2018 Heritage Day Silent Auction Coordinator re: Coldwater Canadiana Heritage Museum - Heritage Day Silent Auction, July 15, 2018. 13c-1 pg. 128 c) Councillor Jermey re: Creating an Oro-Medonte Sports Hall of Fame. 14. Consent Agenda: 128 - 132 a) Announcements of Interest to the Public: 1. Township of Oro-Medonte Fire & Emergency Services, Emergency Preparedness Week, May 6-12, 2018; Open House & Pancake Breakfast, Saturday, May 12, 2018, 9:00 a.m.-12:00 p.m. 2. Township of Oro-Medonte Holiday Notice, Monday, May 21, 2018, Victoria Day. 3. Independent Living Services, A.D.E. The Assistive Device Exchange. 4. Theatre of the Bay Performance, Mary of Shanty Bay, St. Thomas Anglican Church, 28 Church Street, Shanty Bay, May 23 -June 10, 2018. 133 - 136 b) Minutes of Barrie Public Library Board meeting held on Thursday, March 22, 2018. Staff Recommendation: Receive for Information Only. 15. Communications/Petitions: 137 - 141 a) Correspondence dated May 1 and March 2, 2018 from Friends of Simcoe Page 3 of 158 Council Meeting Agenda - May 09, 2018 Forests Inc. and Jim Dougan, Director and Senior Ecologist, Dougan & Associates Ecological Consulting & Design re: Impacts to Regional Natural Heritage System by Proposed County of Simcoe Environmental Resource Recovery Center (ERRC), Springwater, Ontario. 16. Notice of Motions: None. 17. By -Laws: 142 - 155 a) By -Law No. 2018-052: A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro- Medonte and Scotty's Excavator Service Ltd. described as lands as follows: PT LT 20 CON 8 ORO PT 2 PL 51 R-39126, Township of Oro-Medonte, County of Simcoe. 156 - 157 b) By -Law No. 2018-053: A By-law to remove the Holding symbol on lands described as follows: Part of Lot 20, Concession 8, Part 2 on 51 R-39126, Township of Oro-Medonte, County of Simcoe, Roll # 4346-010-003-32702. 18. Closed Session Items (Unfinished Items): 19. Confirmation By -Law: 158 a) By -Law No. 2018-051: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, May 9, 2018 20. Questions from the Public Clarifying an Agenda Item: Questions from the Public Clarifying an Agenda Item provides an opportunity for the members of the public to seek clarification with respect to the decision which was made on an agenda item, the meaning of the decision and the next steps as a result of the decision. • Questions from the Public Clarifying an Agenda Item shall last no longer than 10 minutes; • Responses provided to questions posed during Questions from the Public Clarifying an Agenda Item shall be included within the 10 minute maximum time limit; • Each speaker shall be required to identify the agenda item they are seeking clarification on and provide their name and address, which may become part of the public record; • A speaker shall be limited to 1 minute per question; • A speaker may pose a question and then shall step aside to enable another to pose a question; • The Chair may conclude Questions from the Public Clarifying an Agenda Item prior to the 10 minute maximum time limit, for non- compliance with the above parameters, Conduct of Members of the Page 4 of 158 Council Meeting Agenda - May 09, 2018 Public, or any other reason. 21. Adjournment: a) Motion to Adjourn. Page 5 of 158 5.a) Minutes of Heritage Committee meeting held on Monday, April 23, 201... .'-- �,. Tnwruhip of Proud Heritage, Exciting Future Monday, April 23, 2018 The Township of Oro-Medonte Heritage Committee Meeting Minutes Council Chambers Present: Mayor H.S. Hughes Councillor Scott Jermey Chair Councillor John Crawford, Ruth Fountain Christine Lang Dorothy Moore Kayla Thibeault Lynda Whiston Vice -Chair Time: 6:01 p.m. Staff Present: Roz Llewellyn, Coordinator, Community Recreation; Catherine McLean, Planner; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk 1. Agenda Approval: a) Motion to Approve the Agenda. Motion No. HC180423-1 Moved by Thibeault, Seconded by Lang It is recommended that the agenda for the Heritage Committee meeting held on Monday, April 23, 2018 be received and approved. N1 Carried. 2. Disclosure of Pecuniary Interest: None declared. Page 1 of 5 Page 6 of 158 5.a) Minutes of Heritage Committee meeting held on Monday, April 23, 201... Heritage Committee Minutes — Monday, April 23, 2018. 3. Approval of Minutes of Previous Meeting: a) Minutes of Heritage Committee meeting held on Monday, March 19, 2018. Motion No. HC180423-2 Moved by Thibeault, Seconded by Fountain It is recommended that the draft minutes of Heritage Committee meeting held on Monday, March 19, 2018 be received and approved as printed and circulated. 4. Deputations: None. 671 a) Carried. Communications: 1w- 1% Correspondence received from Susan Woods re: Theatre of the Bay Performance, Mary of Shanty Bay, St. Thomas Anglican Church, 28 Church Street, Shanty Bay, May 23 - June 10, 2018. hl Motion No. HC180423-3 Moved by Thibeault, Seconded by Mc It is recommended that the correspondence received from Susan Woods re: Theatre of the Bay Performance, Mary of Shanty Bay, St. Thomas Anglican Church, 28 Church Street, Shanty Bay, May 23 -June 10, 2018 be received. Carried. Page 2of5 Page 7 of 158 5.a) Minutes of Heritage Committee meeting held on Monday, April 23, 201... Heritage Committee Minutes — Monday, April 23, 2018. b) Correspondence dated March 27, 2018 from Bertrand (Bert) Duclos, Heritage Outreach Consultant, Program Planning and Delivery Unit, Ministry of Tourism, Culture and Sport re: Ministry of Government and Consumer Services, Waiving of Normal Tariff Fees at Land Registry Offices, Valid until March 31, 2019. Motion No. HC180423-4 Moved by Thibeault, Seconded by Lang It is recommended that the correspondence dated March 27, 2018 from Bertrand (Bert) Duclos, Heritage Outreach Consultant, Program Planning and Delivery Unit, Ministry of Tourism, Culture and Sport re: Ministry of Government and Consumer Services, Waiving of Normal Tariff Fees at Land Registry Offices, Valid until March 31, 2019 be received. Carried. A& C) Correspondence received April 6, 2018 from Greg Marek, Senior Policy Advisor, AMP Project Manager, County of Simcoe, Planning Department re: County of Simcoe, Archaeological Management Plan (AMP). Motion No. HC180423-5 Moved by Thibeault, Seconded I AWNPw'wq4M It is recommended that the correspondence received April 6, 2018 from Greg Marek, Senior Policy Advisor, AMP Project Manager, County of Simcoe, Planning Department re: County of Simcoe, Archaeological Management Plan (AMP) be received. Carried. jv"Mqq%16IV -`q� d) Correspondence from Community Heritage Ontario (CHO) re: Quarterly Publication, Spring, 2018. Motion No. HC180423-6 Moved by Fountain, Seconded by Lang It is recommended that the correspondence from Community Heritage Ontario (CHO) re: Quarterly Publication, Spring, 2018 be received. Carried. Page 3of5 Page 8 of 158 5.a) Minutes of Heritage Committee meeting held on Monday, April 23, 201... Heritage Committee Minutes — Monday, April 23, 2018. 6. Reports of Members of Council/Municipal Officers: a) Dorothy Moore re: Heritage Communication/Education. Motion No. HC180423-7 Moved by Moore, Seconded by Fountain It is recommended 1. That the correspondence presented by Dorothy Moore re: Heritage Communication/Education be received. ANEW 2. And that staff contact/provide North Simcoe Life, Orillia Matters, Orillia Today and Barrie Advance with information re: listing of heritage properties. Carried. A& b) Councillor Jermey, Chair re: Index of Register of Heritage Listed/Designated Properties. Motion No. HC180423-8 Moved by Whiston, Seconded b,. It is recommended 1. That the information presented by Councillor Jermey, Chair and Roz Llewellyn, Coordinator, Community Recreation re: Index of Register of Heritage Listed/Designated Properties be received. 2. And That it is recommended to Council that the following be listed and added to the Municipal Register of Municipally Significant and/or Cultural Heritage Properties: 1. 134 Shoreline Drive; 2. 1832 Ridge Road West (Heard Tavern); 3. 2022 Ridge Road West; 4. 8 Raikes Street; V& 5. 2249 Highway 11 North, (Ross house). Carried. 7. Next Meeting Date: May 28, 2018 (TBC). Page 4of5 Page 9 of 158 5.a) Minutes of Heritage Committee meeting held on Monday, April 23, 201... Heritage Committee Minutes — Monday, April 23, 2018. 8. Adjournment: a) Motion to Adjourn. Motion No. HC180423-9 Moved by Thibeault, Seconded by Moore It is recommended that we do now adjourn at 7:23 p.m. Councillor Jermey, Chair Janette Teeter, Deputy Clerk h�N6' Carried. Page 5of5 Page 10 of 158 5.a) Minutes of Heritage Committee meeting held on Monday, April 23, 201 Township of Oro-Medonte Appendix B Cultural Heritage Resource Evaluation Form Address 134 Shoreline Dr. period Recorder Name Description log home Photographs: Front Facade a Lefi Facade ❑ Right Facade S Rear Facade Details ❑ Setting ❑ Date May 2018 Design or Physical Value RECORDER EVALUATION SUBCOMMITTEE Style Is this a notable, rare or unique example of a NIA ❑ Unknown ❑ No ❑ Yes 4 N/A ❑ Unknown ❑ No in Yes ❑ particular architectural style or type? Construction Is this a notable, rare, unique or early example of a particular NIA u Unknown ❑ No ❑ Yes a N/A ❑ Unknown ❑ No it Yes ❑ material or method of construction? Design Is this a particularly attractive or unique structure because of the NIA ❑ Unknown ❑ No ❑ Yes S NIA ❑ Unknown ❑ No ❑ Yes ❑ NIA ❑ merits of its design, composition, craftsmanship or details? No A Yes ❑ N/A ❑ Unknown ❑ No ❑ Yes ❑ of the street,neighbourhood or area? Does this structure demonstrate a high degree of technical or N/A ❑ Unknown ❑ No ❑ Yes ❑ N/A ❑ Unknown ❑ No ❑ Yes ❑ Setting scientific achievement? N/A ❑ Unknown A No ❑ Yes ❑ N/A ❑ Unknown ❑ No ❑ Interior Is the interior arrangement, finish., craftsmanship N/A ❑ Unknown S No ❑ Yes ❑ N/A ❑ Unknown ❑ No ❑ Yes ❑ Yes ❑ Yes A Yes ❑ Yes S and/or detail noteworthy? Does it provide a physical, historical, functional or visual NIA ❑ Unknown A No ❑ Yes ❑ N/A ❑ Nates No ❑ Yes ❑ link to its surroundings? This is a log cabin that was relocated from Monck Rd. in the 1980's. A summer kitchen from the Ottawa Valley was also added. Is this a particularly important visual landmark within ❑ R N/A ❑ Unknown 11 No ❑ Yes ❑ N/A ❑ Unknown ❑ No ❑ Yes ❑ the region, city or neighbourhood? ❑ C (indicate degree ofimporrance) ❑ N Page 11 of 158 Contextual Value RECORDER EVALUATION SUBCOMMITTEE Continuity Does this structure contribute to the continuity or character NIA ❑ Unknown ❑ No A Yes ❑ N/A ❑ Unknown ❑ No ❑ Yes ❑ of the street,neighbourhood or area? Setting Is the setting or orientation ofthe structure or landscaping N/A ❑ Unknown A No ❑ Yes ❑ N/A ❑ Unknown ❑ No ❑ Yes ❑ noteworthy? Integrity Site Does the structure occupy its original site? Note: ifrelocated i.e. relocated on its original site. mored from another site. etc. Alterations Does this building retain most of its original materials and design features? Is this a notable structure due to sympathetic alterations that have taken place over tune? Condition Is this building in good condition? Notes Relocated from Monck Rd. in 1980's N/A ❑ NIA ❑ MA ❑ N/A ❑ RECORDER Unknown ❑ No A Unknown ❑ No ❑ Unknown a No ❑ Unknown ❑ No ❑ Yes ❑ Yes A Yes ❑ Yes S EVALUATION SUBCOMMITTEE N/A ❑ Unknown ❑ No ❑ Yes ❑ NIA ❑ Unknown ❑ No ❑ Yes ❑ NIA ❑ Unknown ❑ No ❑ Yes ❑ N/A ❑ Unknown ❑ No ❑ Yes ❑ Does it provide a physical, historical, functional or visual NIA ❑ Unknown A No ❑ Yes ❑ N/A ❑ Unknown ❑ No ❑ Yes ❑ link to its surroundings? Landmark Is this a particularly important visual landmark within ❑ R N/A ❑ Unknown 11 No ❑ Yes ❑ N/A ❑ Unknown ❑ No ❑ Yes ❑ the region, city or neighbourhood? ❑ C (indicate degree ofimporrance) ❑ N Completeness Does this structure have other original outbuildings, N/A ❑ Unknown S No ❑ Yes ❑ NFA ❑ Unknown ❑ No ❑ Yes ❑ notable landscaping or external features that complete the site? Notes Page 11 of 158 Integrity Site Does the structure occupy its original site? Note: ifrelocated i.e. relocated on its original site. mored from another site. etc. Alterations Does this building retain most of its original materials and design features? Is this a notable structure due to sympathetic alterations that have taken place over tune? Condition Is this building in good condition? Notes Relocated from Monck Rd. in 1980's N/A ❑ NIA ❑ MA ❑ N/A ❑ RECORDER Unknown ❑ No A Unknown ❑ No ❑ Unknown a No ❑ Unknown ❑ No ❑ Yes ❑ Yes A Yes ❑ Yes S EVALUATION SUBCOMMITTEE N/A ❑ Unknown ❑ No ❑ Yes ❑ NIA ❑ Unknown ❑ No ❑ Yes ❑ NIA ❑ Unknown ❑ No ❑ Yes ❑ N/A ❑ Unknown ❑ No ❑ Yes ❑ Page 11 of 158 5.a) Minutes of Heritage Committee meeting held on Monday, April 23, 201 Township of Oro-Medonte Cultural Heritage Resource Evaluation Form Historical or Associative Value & Significance RECORDER EVALUATION SUBCOMMITTEE Does this property or structure have strong associations with and/or Unknown S No ❑ Yes ❑ Unknown ❑ No ❑ Yes ❑ contribute to the understanding of a belief, person, activity, organization or institution that is significant or unique within the City? Is the original, previous or existing use significant? Unknown 6 No ❑ Yes ❑ Unknown ❑ No ❑ Yes ❑ Does this property meet the definition ofa significant built heritage No ❑ S Yes Unknown ❑ No ❑ ❑ Yes Unknown ❑ resource or cultural heritage landscape, as identified in the Provincial Policy Statement under the Ontario Planning Act? A property or structure valued forthe important contribution it makes to our understanding of the history ofa place, an event, or a people? Notes FurtlterAction/Follow Up Recorder Evaluation Sub -Committee M Add to Heritage Register II Add to Heritage Register ❑ High Priority for Designation ❑ High Priority for Designation ❑ Heritage District Potential ❑ Heritage District Potential ❑ Additional Research Required ❑ Additional Research Required ❑ Additional Photographs Required Setting ❑ All Faqades ❑ Details ❑ ❑ Additional Photographs Required ❑ Request Permission to Access Property ❑ Request Permission to Access Property Other — .dn d ror listing ..the property on the Munidpal Register Other list the property General Comments *Date of Property Owner Notification March 28, 2018 Property Owner Name and Address Joyce Marie Wright, 134 Shoreline Dr. Ora-Medonte, LOL 1T0 Joyce Marie Wright, 134 Shoreline Dr. Oro-Medonte, LOL 1T0 Recommendation Heritage Committee Recommendation is Add to Heritage Register ❑ No Action - Keep on File May 2018 %i Council Dccisioa ❑ Add to Heritage Register ❑ No Action - Keep on File Page 12 of 158 t <aiyr�- z�IL ;`�ti - ~fir► � ...,� A ! , \� ',1 Ate• r � I� �� • jiti •tom✓ l"�i �xri� �h SRI- ' ,+ 1 ,-Y .�-�`t � 1•? 19 j k .. r ' ir` , 'rt r - ,� �'. _ -�.� . - - .,*.`Aii'}' 134 r...., # .1, .V ';M� ! '" ,,..�•r,:f �".'• , 1'ff/`�p� %�1, � ti 1. SS's'! . :..�; ftp t:ti ,StrRjL; r rs-•t' ,P' � +r J F!%� r s� 40, YS'elf- YYY = jJ/ 4i ` �, � .�' Vic. ... -- _ _ ? t�^.%• ' �� i�P '0� �'�.' r�..i'i. .� yi. .rl: � - /�` "�� 4+n...•. k'.��. yt� � .vim _ � . � . til: 3.: ..11riiG ,,. .. "w -F ... - +M •-` dam• ••��. a �•►Ty�� .. ice. �'-/'�' hi t -� �. A_ � �,. �. � ^S-. -.- � t �'�L,..�N rlj~ ..•,sy � _,.''.�-�.�,# - �+�.� L..`�e� �` Vi.'µ __ `� F � � '� '' ---+•rw.� '` . 4�i ,id's ,�•,rL110 CON , IT VT W. _ i: 1 r X11 u�•".. - r ..� �� "`_40. ' moi.M.._ rif Its • y�1 •W is ` • '2.. .�� ,y�y • � � � i• I � CCC1{I � � y f ?� "tt't♦t a/.v,F - i " '� �;TM•.rJiza ��••��,, � `� +hv..+��vir"3*t7+5 ' « -. j�-� � M ` .t� S .. Y ��`, � �,,c,:, *`'` � �� ..- nom« •,.`r .,- i'. � '},+a •. _ F+,��i.. ��". "�,,.: ` , � � ..�T~ ��'.'.T-3'••`c %qv t♦� ++i - " 1 �1S VJ� Y _ , . :rF.-. - „ + - ��f, - a ' �.� .. . ! ,.a- 2. tj'.1 T•4 i�•�,�� F`�.`�I �d�NG��'Z'+!ri ... e � '� ' '�-.�y,•..._ v 5.a) Minutes of Heritage Committee meeting held on Monday, April 23, 201 Township of Oro-Medonte Appendix B Cultural Heritage Resource Evaluation Form Address 1832 Ridge RoadShanty Bay (Heard Tavern) period 1854 Recorder Name Christine Lang Description Two Storey Brick with added log section. Photographs: Front Fagnde a Left Facade ❑ Right Facade ❑ Rear Facade ❑ Details ❑ Setting ❑ Date February 16, 2018 Design'or Physical Value RECORDER EVALUATION SUBCOMMITTEE Style Is this a notable, rare or unique example ofa N/A ❑ Unknown ❑ No o Yes a N/A ❑ Unknown ❑ No ❑ Yes ❑ particular architectural style or type? Construction Is this a notable, rare, unique or early example ofa particular N/A ❑ Unknown ❑ No ❑ Yes a N/A ❑ Unknown ❑ No ❑ Yes ❑ noteworthy? material or method of construction? Does it provide a physical, historical, functional orvisual NIA ❑ Design Is this a particularly attractive or unique structure because ofthe N/A ❑ Unknown ❑ No ❑ Yes 11 N/A ❑ Unknown ❑ No ❑ Yes ❑ merits o£its design, composition, craftsmanship ordelails? Landmark Is this a particularly important visual landmark within ❑ R NIA ❑ Unknown ❑ No ❑ Yes a Does this structure demonstrate a high degree oftechnical or N/A ❑ Unknown ❑ No ❑ Yes ❑ N/A ❑ Unknown ❑ No ❑ Yes ❑ scientific achievement? (indicate degree of importance) ❑ N Page 15 of 158 Interior Is the interior arrangement, finish, craftsmanship N/A ❑ Unknown a No ❑ Yes ❑ N/A ❑ Unknown ❑ No ❑ Yes ❑ No ❑ and/or detail noteworthy? notable landscaping or external features that complete the site? Notes Notes The back part of the building was the original tavern built in 1854, by William Heard. This is now covered with white siding. The Heard Tavern was the meeting place for discuss plans for a public school in 1859 as well as plans were discussed for the Oro Fair. The brick portion of the tavern was built in 1882 by Archibald Campbell. in the 1950rs the property was bought by Sam Terry who installed gas pumps and ran a garage service. The house was later sold to John Campbell who acquired 130 year old logs and Contextual Value RECORDER EVALUATION SUBCOMMITTEE Continuity Does this structure contribute to the continuity or character NIA ❑ Unknown ❑ No ❑ Yes a N/A a Unknown o No ❑ Yes ❑ of the street,neighbourhood or area? Setting Is the setting or orientation ofthe structure or landscaping N/A ❑ Unknown a No ❑ Yes ❑ NIA ❑ Unknown ❑ No ❑ Yes ❑ noteworthy? Does it provide a physical, historical, functional orvisual NIA ❑ Unknown ❑ No ❑ Yes a N/A ❑ Unknown ❑ No ❑ Yes ❑ link to its surroundings? Landmark Is this a particularly important visual landmark within ❑ R NIA ❑ Unknown ❑ No ❑ Yes a N/A ❑ Unknown ❑ No ❑ Yes ❑ the region, city or neighbourhood? ❑ C (indicate degree of importance) ❑ N Page 15 of 158 Completeness Does this structure have other original outbuildings, N/A ❑ Unknown a No ❑ Yes a NIA ❑ Unknown ❑ No ❑ Yes ❑ notable landscaping or external features that complete the site? Notes Integrity Site Alterations Condition Notes Does the structure occupy its original site? Note: ifrelocated, i.e. relocated on its original sire, moved from another site, etc. Does this building retain most of its original materials and design features? Is this a notable structure due to sympathetic alterations that have taken place over time? Is this building in good condition? I NIA ❑ N/A ❑ NIA ❑ NIA ❑ RECORDER Unknown ❑ No ❑ Unknown ❑ No ❑ Unknown ❑ No n Unknown ❑ No ❑ Yes a Yes a Yes a Yes a EVALUATION SUBCOMMITTEE NIA ❑ Unknown ❑ No ❑ Yes ❑ N/A ❑ Unknown ❑ No o Yes ❑ N/A ❑ Unknown ❑ No ❑ Yes ❑ NIA ❑ Unknown ❑ No ❑ Yes ❑ Tl re bug ding ras beei , well n tail ita"I led ovei the years. Page 15 of 158 5.a) Minutes of Heritage Committee meeting held on Monday, April 23, 201 Township of Oro-Medonte Cultural Heritage Resource Evaluation Form Historical or Associative Value & Significance RECORDER EVALUATION SUBCOMMITTEE Does this property orstmcture have strong associations with and/or Unknown ❑ No ❑ Yes S Unknown ❑ No n Yes ❑ contribute to the understanding of a belief, person, activity, organization or institution that is significant or unique within the City? Is the original, previous or existing use significant? Unknown ❑ No ❑ Yes S Unknown ❑ No ❑ Yes it Does this property meet the definition of a significant built heritage No ❑ e Yes Unknown ❑ No it ❑ Yes Unknown ❑ resource or cultural heritage landscape, as identified in the Provincial Policy Statement under the Ontario Planning Act? A pmp,.:y or structure voluedfor the inrporta» t contribution it nmkes to our understanding of the history of n place, an event, or a people? Notes Tavern and meeting place for area projects. FurtherAction/Follow Up Recorder ❑ Add to Heritage Register ❑ High Priority for Designation ❑ Heritage District Potential ❑ Additional Research Required ❑ Additional Photographs Required ❑ Request Permission to Access Property General Comments Setting ❑ All Fapades ❑ Details ❑ Evaluation Sub -Committee ❑ Add to Heritage Register' ❑ High Priority for Designation ❑ Heritage District Potential ❑ Additional Research Required ❑ Additional Photographs Required ❑ Request Permission to Access Property * � J Date ofProperty Owuer NotificationW Properly Owner Name and Address Recommendation Heritage Committee Recommendation ❑ Add to Heritage Register ❑ No Action - Keep on File 2 Council Decision ❑ Add to Heritage Register ❑ No Action - Keep on File Page 16 of 158 Ll lisp LI u Heard Tavern 1832 Ridge Road Shanty Bay 5.a) Minutes of Heritage Committee meeting held on Monday, April 23, 201 Township of Ora-Medonte Appendix B Cultural Heritage Resource Evaluation Form Address 2022 Ridge Road (corner Shanty Bay Rd and 2nd Conc.)t Period Early 1900's Recorder Name Christine Lang Description Large two storey brick storelhouse Photographs: Front Fatade A Left Facade ❑ Right Facade ❑ Rear Facade ❑ Details ❑ Setting ❑ Date February 2018 Design or Physical Value RECORDER EVALUATION SUBCOMMITTEE Style Is this a notable, rare or unique example of a N/A ❑ Unknown ❑ No ❑ Yes S NIA u Unknown ❑ No ❑ Yes ❑ particular architectural style ortype? Construction Is this a notable, rare, unique or early example of a particular NIA ❑ Unknown S No ❑ Yes ❑ N/A ❑ Unknown ❑ No ❑ Yes ❑ material or method of construction? Design Is this a particularly attractive or unique structure because oflhe N/A ❑ Unknown ❑ No S Yes ❑ N/A ❑ Unknown ❑ No ❑ Yes ❑ merits ofits design, composition, craftsmanship or details? Does this structure demonstrate a high degree of technical or N/A ❑ Unknown S No ❑ Yes ❑ N/A ❑ Unknown ❑ No ❑ Yes ❑ scientific achievement? Interior Is the interior arrangement, finish, craftsmanship N/A ❑ Unknown S No ❑ Yes ❑ N/A ❑ Unknown ❑ No ❑ Yes ❑ and/or detail noteworthy? Notes There was a general store sitting on the corner and it was torn down and the existing building was built to replace it. It was built as a store with attached living facilities. It was built in the early 1900's by Howard Malcolm. Contextual Value RECORDER EVALUATION SUBCOMMITTEE Continuity Does this structure contribute to the continuity or character N/A ❑ Unknown ❑ No ❑ Yes S N/A ❑ Unknown ❑ No ❑ Yes ❑ of the street,neighbourhood or area? Setting Is the setting or orientation ofthe structure or landscaping noteworthy? Does it provide a physical, historical, functional or visual link to its surroundings? Landmark Is this a particularly important visual landmark within the region, city or neighbourhood? (indicate degree of importance) N/A ❑ Unknown ❑ No ❑ Yes a NIA ❑ Unknown ❑ No ❑ Yes ❑ N/A ❑ Unknown ❑ No ❑ Yes e N/A ❑ Unknown ❑ No ❑ Yes ❑ ❑ R N/A ❑ Unknown ❑ No ❑ Yes e ❑ C ❑ N Completeness Does this structure have other original outbuildings, NIA ❑ Unknown ❑ No ❑ Yes A notable landscaping or external features that complete the site? Notes N/A ❑ Unknown ❑ No ❑ Yes ❑ NIA ❑ Unknown ❑ No ❑ Yes ❑ There is a small stone structure on the side of the building facing the 2nd cone. Not sure of its original use but could possibly have been used as storage for the store? Integrity RECORDER EVALUATION SUBCOMMITTEE Site Does the structure occupy its original site? NIA ❑ Unknown ❑ No in Yes S NIA ❑ Unknown ❑ No ❑ Yes ❑ Nate: ifrelocated, i.e, relocaled on its original site. atoved froar anorhorsire, etc. Alterations Does this building retain most of its original materials NIA ❑ Unknown ❑ No ❑ Yes e NIA ❑ Unknown ❑ No ❑ Yes ❑ and design features? Is this a notable structure due to sympathetic alterations that have NIA ❑ Unknown ❑ No ❑ Yes A NIA ❑ Unknown ❑ No ❑ Yes ❑ taken place over time? Condition Is this building in good condition? N/A ❑ Unknown ❑ No ❑ Yes S NIA ❑ Unknown ❑ No ❑ Yes ❑ Notes This storelhouse has been used fo, n idi iy businesses over the yeats. Them have bee, i , tln le,utis changes and alterations on the inside. Page 18 of 158 5.a) Minutes of Heritage Committee meeting held on Monday, Aprit-23,'201... Township of Oro-Medonte Cultural Heritage Resource Evaluation Form Historical or Associative Value & Significance Does this property or structure have strong associations with and/or contribute to the understanding ofa belief, person, activity, organization or institution that is significant or unique within the City? Is the original, previous or existing use significant? Does this property meet the definition ofa significant built heritage resource or cultural heritage landscape, as identified in the Provincial Policy Statement under the Ontario Planning Act? A property or structure vatued for the important contribution it makes to our understanding of the history of a place, air event, ora people? RECORDER Unknown ❑ No ❑ Yes 6 Unknown ❑ No ❑ Yes A No ❑ e Yes Unknown ❑ Notes As a general store, it would have been very important to the community. FurtherAction/Follow Up Recorder ❑ Add to Heritage Register ❑ High Priority for Designation ❑ Heritage District Potential ❑ Additional Research Required ❑ Additional Photographs Required ❑ Request Permission to Access Property General Comments Setting ❑ All Fagades ❑ Details ❑ EVALUATION SUBCOMMITTEE Unknown ❑ No ❑ Yes ❑ Unknown ❑ No ❑ Yes ❑ No ❑ ❑ Yes Unknown ❑ Evaluation Sub -Committee ❑ Add to Heritage Register * ❑ High Priority for Designation ❑ Heritage District Potential ❑ Additional Research Required ❑ Additional Photographs Required ❑ Request Permission to Access Property /n� y� //�� 1 +nn Pit ��'ow . " Date of Property Owner Nodfrcadon �l� t WiV� lj 1 I I �j �%'� Y Ll/[ �Z Property OtvnerName andAddress U Recommendation Heritage Committee Recommendation ❑ Add to Heritage Register ❑ No Action - Keep on File 2 Council Decision ❑ Add to Heritage Register ❑ No Action - Keep on File Page 19 of 158 low 75, Sol] _ � � 2022 Ridge Road (West) corner Shanty Bay 5.a) Minutes of Heritage Committee meeting held on Monday, April 23, 201 Township of Oro-Medonte Appendix B Cultural Heritage Resource Evaluation Form Address 8 Raikes Street and 2nd Conc. Shanty Bay Period Early 1900's Recorder Name Christine Lang Description Wood Siding over stucco? Photographs: Front Fagade 11 Left Facade ❑ Right Facade ❑ Rear Facade ❑ Details ❑ Setting ❑ Date February 16, 2018 DesigitorPhysical Vah+e RECORDER EVALUATION SUBCOMMITTEE Style Is this a notable, rare or unique example of a NIA ❑ Unknown ❑ No ❑ Yes a NIA ❑ Unknown ❑ No ❑ Yes in particular architectural style or type? Construction Is this a notable, rare, unique or early example of a particular NIA ❑ Unknown 6 No ❑ Yes ❑ NIA ❑ Unknown ❑ No it Yes ❑ material or method of construction? Design Is this a particularly attractive or unique structure because of the N/A ❑ Unknown ❑ No ❑ Yes S NIA ❑ Unknown ❑ No ❑ Yes u merits of its design, composition, craftsmanship or details? Does this structure demonstrate a high degree of technical or NIA ❑ Unknown 6 No ❑ Yes ❑ N/A ❑ Unknown ❑ No ❑ Yes ❑ scientific achievement? Interior Is the interior arrangement, finish, craftsmanship NIA u Unknown S No ❑ Yes ❑ NIA ❑ Unknown ❑ No ❑ Yes ❑ and/or detail noteworthy? Notes This property this house sits on was originally owned by St. Thomas Church. It is now owned by Bruce and Catherine McTurk. Page 21 of 158 Contextual Value RECORDER EVALUATION SUBCOMMITTEE Continuity Does this structure contribute to the continuityor character N/A ❑ Unknown ❑ No ❑ Yes a NIA ❑ Unknown ❑ No ❑ Yes ❑ of the street,neighbourhood or area? Setting Is the setting or orientation oflhe structure or landscaping NIA ❑ Unknown ❑ No ❑ Yes ❑ NIA u Unknown ❑ No ❑ Yes ❑ noteworthy? Does it provide a physical, historical, functional or visual N/A ❑ Unknown ❑ No ❑ Yes ❑ N/A ❑ Unknown ❑ No ❑ Yes ❑ link to its surroundings? Landmark Is this a particularly important visual landmark within ❑ R N/A ❑ Unknown ❑ No ❑ Yes ❑ NIA ❑ Unknown ❑ No ❑ Yes ❑ the region, city or neighbourhood? ❑ C (indicate degree ofhoporvance) u N Completeness Does this structure have other original outbuildings, NIA ❑ Unknown S No ❑ Yes ❑ NIA ❑ Unknown ❑ No ❑ Yes D notable landscaping or external features that complete the site? Notes Lttegrity Site Alterations Condition Notes Does the structure occupy its original site? Note: ifrelocated, i.e. relocated on its original site, atowedfronr another site, eic. Does this building retain most of its original materials and design features? Is this a notable structure due to sympathetic alterations that have taken place over time? Is this building in good condition? NIA ❑ N/A ❑ N/A n NIA ❑ RECORDER Unknown ❑ No ❑ Unknown ❑ No ❑ Unknown I No ❑ Unknown e No ❑ Yes S Yes n Yes ❑ Yes ❑ EVALUATION SUBCOMMITTEE N/A u Unknown ❑ No ❑ Yes ❑ NIA ❑ Unknown ❑ No ❑ Yes ❑ NIA ❑ Unknown ❑ No ❑ Yes ❑ NIA ❑ Unknown ❑ No ❑ Yes u Page 21 of 158 5.a) Minutes of Heritage Committee meeting held on Monday, April 23, 201 Township of Oro-Medonte Cultural Heritage Resource Evaluation Form Historical or Associative Value & Significance RECORDER Does this property or structure have strong associations with and/or Unknown ❑ No ❑ Yes It contribute to the understanding oi'a belief, person, activity, organization or institution that is significant or unique within the City? Is the original, previous or existing use significant? Unknown ❑ No ❑ Yes ❑ Does this property meet the definition ofa significant built heritage No ❑ II Yes Unknown ❑ resource or cultural heritage landscape, as identified in the Provincial Policy Statement under the Ontario Planning Act? A property or structure valuedfor the important contribution it nurkes to our understanding of the history of a place, an event, ora people? Notes EVALUATION SUBCOMMITTEE Unknown ❑ No ❑ Yes ❑ Unknown ❑ No ❑ Yes ❑ No ❑ ❑ Yes Unknown ❑ There are many pieces of property in Shanty Bay that once belonged to the Church which were sold over time to individuals as building lots. This house is one of those. FurtherAction/Follow Up Recorder Evaluation Sub -Committee ❑ Add to Heritage Register ❑ Add to Heritage Register ❑ High Priority for Designation ❑ High Priority for Designation ❑ Heritage District Potential ❑ Heritage District Potential ❑ Additional Research Required ❑ Additional Research Required ❑ Additional Photographs Required Setting ❑ All Fagades ❑ Details ❑ ❑ Additional Photographs Required ❑ Request Permission to Access Property ❑ Request Permission to Access Property General Comments _� *Date of Property Owner Notification � I � �� L-4� IC fJ j (,(d iW �q . &A'�j �,g Property OwnerNameanclAddress L(WA P 10 Recommendation Heritage Committee Recommendation Council Decision ❑ Add to Heritage Register ❑ Add to Heritage Register ❑ No Action - Keep on File ❑ No Action - Keep on Fite 2 Page 22 of 158 10J. all ..�API � . W ..r r��a, a 1 �+ a►1�s' " ' 4 8 Raikes Street and 2 Conc. Shanty Ba r� r • mai: r , +4 s J1r 5.a) Minutes of Heritage Committee meeting held on Monday April 23, ki Township of Oro-Medonte Appendix B Cultural Heritage Resource Evaluation Form Address Highway 11 and 5th Conc. S. Q+t I N. Period 1888 Recorder Name Christine Lang Description Impressive Brick Victorian Home (now a retail store) Photographs: Front FnSade II Let Facade II Right Facade ❑ Rear Facade ❑ Details a Setting ❑ Date April 10, 2018 Picture of stone foundation. Design or Physical Value RECORDER RECORDER EVALUATION SUBCOMMITTEE EVALUATION SUBCOMMITTEE Style Is this a notable, rare or unique example ofa N/A ❑ Unknown ❑ No ❑ Yes S N/A ❑ Unknown ❑ No ❑ Yes ❑ Note: ifrelocaled, i.e. relocated on its particular architectural style or type? Setting Is the setting, or orientation of thc structure or landscaping N/A ❑ Unknown a No ❑ Yes u N/A ❑ Construction Is this a notable, rare, unique or early example ofa particular N/A ❑ Unknown ❑ No ❑ Yes a N/A ❑ Unknown ❑ No ❑ Yes ❑ N/A ❑ materialor method of construction? Unknown ❑ No ❑ Yes S N/A ❑ Unknown ❑ No it Yes ❑ link to its surroundings? Design Is this a particularly attractive or unique structure because of the N/A ❑ Unknown n No ❑ Yes S N/A ❑ Unknown ❑ No ❑ Yes ❑ Yes B merits of its design, composition, craftsmanship or details? Unknown ❑ No ❑ Yes ❑ the region, city or neighbourhood? ❑ C Condition Is this building in good condition? N/A ❑ Unknown 4 No ❑ Does this structure demonstrate a high degree of technical or N/A ❑ Unknown ❑ No ❑ Yes ❑ N/A ❑ Unknown ❑ No ❑ Yes ❑ to visit scientific achievement? the interior for its originality. For the most part, it appears that the exterior has maintained its integrity. Interior Is the interior arrangement, finish, craftsmanship N/A ❑ Unknown II No ❑ Yes ❑ N/A n Unknown ❑ No ❑ Yes ❑ and/or detail noteworthy? This building had been up for sale for a number of years and is now being used for various retail ventures. Contextual Value RECORDER EVALUATION SUBCOMMITTEE Continuity Does this structure contribute to the continuity or character N/A ❑ Unknown S No n Yes ❑ N/A ❑ Unknown ❑ No ❑ Yes ❑ of the street,neighbourhood or area? Yes p Note: ifrelocaled, i.e. relocated on its Setting Is the setting, or orientation of thc structure or landscaping N/A ❑ Unknown a No ❑ Yes u N/A ❑ Unknown ❑ No ❑ Yes ❑ noteworthy? Alterations Does this building retain most of its original materials N/A ❑ Unknown ❑ No ❑ Yes S N/A ❑ Does it provide a physical, historical, functional or visual N/A ❑ Unknown ❑ No ❑ Yes S N/A ❑ Unknown ❑ No it Yes ❑ link to its surroundings? Is this a notable structure due to sympathetic alterations that have N/A ❑ Unknown S No ❑ Yes ❑ N/A ❑ Landmark Is this a particularly important visual landmark within ❑ R N/A ❑ Unknown ❑ No ❑ Yes B N/A ❑ Unknown ❑ No ❑ Yes ❑ the region, city or neighbourhood? ❑ C Condition Is this building in good condition? N/A ❑ Unknown 4 No ❑ Yes ❑ N/A ❑ (indicate degree ofimportance) ❑ N Yes ❑ Notes Due to the Met that the b0ding is being used foi retail puiposes it WOUld be easy to visit Completeness Does this structure have other original outbuildings, N/A S Unknown ❑ No ❑ Yes ❑ N/A ❑ Unknown ❑ No ❑ Yes ❑ notable landscaping or external features that complete the site? Notes This house was built in 1888 with bricks hauled from Freak's brickyard on the edge of Barrie. It was the home of James Ross and his family. James Ross was a councillor, Deputy Reeve and Reeve for Oro and then later was a warden of Simcoe County. bttegrity RECORDER EVALUATION SUBCOMMITTEE Site Does the structure occupy its original site? N/A ❑ Unknown ❑ No ❑ Yes a N/A ❑ Unknown ❑ No ❑ Yes p Note: ifrelocaled, i.e. relocated on its original site, moved from another site, etc. Alterations Does this building retain most of its original materials N/A ❑ Unknown ❑ No ❑ Yes S N/A ❑ Unknown ❑ No ❑ Yes ❑ and design features? Is this a notable structure due to sympathetic alterations that have N/A ❑ Unknown S No ❑ Yes ❑ N/A ❑ Unknown ❑ No n Yes ❑ taken place over time? Condition Is this building in good condition? N/A ❑ Unknown 4 No ❑ Yes ❑ N/A ❑ Unknown ❑ No ❑ Yes ❑ Notes Due to the Met that the b0ding is being used foi retail puiposes it WOUld be easy to visit it and assess the interior for its originality. For the most part, it appears that the exterior has maintained its integrity. Page 24 of 158 5.a) Minutes of Heritage Committee meeting held on Monday, April 23, 201 Township of Oro-Medonte Cultural Heritage Resource Evaluation Form Historical or Associative Value & Significance Does this property or structure have strong associations with and/or contribute to the understanding of a belief, person, activity, organization or institution that is significant or unique within the City? Is the original, previous or existing use significant? Does this property meet the definition of a significant built heritage resource or cultural heritage landscape, as identified in the Provincial Policy Statement under the Ontario Planning Act? A property or structure valued for the inrportarrt contribution it makes to oar rrrrderstani ing of the histoq, of u place, nn event, ora people? Notes RECORDER Unknown ❑ No ❑ Yes e Unknown A No ❑ Yes ❑ No ❑ 11 Yes Unknown ❑ EVALUATION SUBCOMMITTEE Unknown ❑ No ❑ Yes ❑ Unknown ❑ No ❑ Yes ❑ No ❑ ❑ Yes Unknown ❑ I believe that this home should be designated as a heritage site as it is a beautiful Victorian home of a prominent and successful old Oro-Medonte family - a family who served in local politics and education, who served in the war and who served the community in a medical capacity as a Doctor. The house has been a landmark on Highway 11 since 1888. (Kith in Kin) pg. 326-329 FurtherAction/Follow Up Recorder Evaluation Sub -Committee ❑ Add to Heritage Register ❑ Add to Heritage Register f ❑ Iligh Priority for Designation ❑ High Priority for Designation ❑ Heritage District Potential ❑ Heritage District Potential ❑ Additional Research Required ❑ Additional Research Required ❑ Additional Photographs Required Setting ❑ All Fagades ❑ Details ❑ ❑ Additional Photographs Required ❑ Request Permission to Access Property ❑ Request Permission to Access Property Other Letter to owner with intent to List the property.. ()the, General Comments x Date of Property Owner Notification Property Owner Name and Address _ Recommendation I eritage Committee Recommendation ❑ Add to Heritage Register ❑ No Action - Keep on File 2 Council Decision ❑ Add to Heritage Register ❑ No Action - Keep on File Page 25 of 158 Ross House Hwy 11 and Conc 5 S i_ i AO- s . j* W*/ Ai Ross House Hwy 11 and 511 Conc. S — View 2 �.•. �,� CD N 00 O Ul 00 cn (D cn O h 2 (D DJ (D O 3 3 (D m 3 m m zr m 0- 0 O O Q DJ D N W N O 5.b) Minutes of Council meeting held on Wednesday, April 25, 2018. .'-- L Tnwruhip of Proud Heritage, Exciting Future Wednesday, April 25, 2018 Present Staff Present: 2014-201 Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Barbara Coutanche Councillor Scott Macpherson Councillor Phil Hall Councillor John Crawford Councillor Scott Jermey Robin Dunn, Chief Administrat The Township of Oro-Medonte Council Meeting Minutes Council Chambers Time: 2:30 p.m. Karen Way, Clerk 911111111L, -- Mark DesLauriers, Chief Financial Officer/Treasurer Andria Leigh, Director, Development Services Donna Hewitt, Director, Corporate Services Shawn Binns, Director, Operations and Community Services Tamara Obee, Manager, Human Resources, Health & Safety Michelle Jakobi, Manager, Compliance and Capital Projects Justin Metras, Manager, Infrastructure and Capital Projects Brad Robinson, Infrastructure and Capital Projects coordinator Curtis Shelswell, Chief Municipal Law Enforcement Officer 1. Call to Order - Moment of Reflection: Mayor H.S. Hughes assumed the Chair, called the meeting to order followed by a moment of reflection. 1W Page 1 of 16 Page 29 of 158 5.b) Minutes of Council meeting held on Wednesday, April 25, 2018. Council Meeting Minutes - Wednesday, April 25, 2018. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. C180425-1 Moved by Crawford, Seconded by Macpherson Be it resolved that the agenda for the Council meeting of Wednesday, April 25, 2018 be received and adopted; A& And that the following correspondence with respect to Items 8a,b,c, 13b and 17c be received: Brian Bartholomew dated April 21, 2018; Brad Wolfenden dated April 22, 2018; Paul Sanderson dated April 22, 2018; Lori Hutcheson dated April 22, 2018; Alison Mitchell dated April 22, 2018; Dylan Taylor dated April 22, 2018; Nancy and Jack Haggerty dated April 22, 2018; Doug Coughlin dated April 22, 2018; Luke Sternberg dated April 22, 2018; Janet Patterson dated April 22, 2018; Linda Myles dated April 22, 2018; James White dated April 22, 2018; Ryan Ferguson dated April 22, 2018; Shaun Perry dated April 22, 2018; Sonia Faryna dated April 22, 2018; Tracy Musclow dated April 22, 2018; Ian Veitch, VP, Horseshoe Valley Property Owners Association (HVPOA) dated April 22, 2018; Bruce Earle dated April 22, 2018; Ruth McKay dated April 22, 2018; Dustin and Jen Vandrie dated April 227 2018; George and Suzanne Cameron dated April 23, 2018; Carol Stephens dated April 227 2018; Tim White dated April 22, 2018; Dwight Evans received April 23, 2018; Christine Frank dated April 23, 2018; Randy Clayton dated April 23, 2018; David Kennedy, President, Copeland Forest Friends Association dated April 23, 2018; Judy and Ian Sutherland dated April 23, 2018; Candice Keller dated April 23, 2018; Nianne Foley dated April 23, 2018; Glen and Cathy Perschbacher dated April 23, 2018; Jim Chute dated April 23, 2018; Chris Iles dated April 23, 2018; Jim Purnell dated April 23, 2018; Tony Haire dated April 23, 2018; Jae Fratzl dated April 23, 2018; Gerald Fratzl dated April 23, 2018; Ross and Lori Harvey dated April 24, 2018; Lyle Simpson dated April 24, 2018; Shawn Leask dated April 24, 2018; Heather Simpson dated April 24, 2018; Jackie Jackson dated April 24, 2018; John Milley dated April 24, 2018; Wesley Thornton dated April 24, 2018 Aaron Martyn dated April 24, 2018; Petition received April 24, 2018; Scott Strachan dated April 24, 2018; John deHaan dated April 24, 2018; Leah Thompson (Burton) dated April 24, 2018; Jason Thomson dated April 24, 2018; Becky Thomson dated April 24, 2018; Bruce and Virginia Miller dated April 247 2018; John Graham dated April 24, 2018; Jeff Phillips dated April 24, 2018; Ryan Kingsborough dated April 24, 2018; Steph Miller dated April 24, 2018; Dave Nicoletta dated April 24, 2018; Cory Graves dated April 24, 2018; Brian Flemming dated April 24, 2018; Simon Ford dated April 24, 2018; Jerry Young dated April 24, 2018. Carried. Page 2 of 16 Page 30 of 158 5.b) Minutes of Council meeting held on Wednesday, April 25, 2018. Council Meeting Minutes — Wednesday, April 25, 2018. Motion No. C180425-2 Moved by Coutanche, Seconded by Macpherson Be it resolved that Rule 14.21 a) of Procedural By-law No. 2017-165 be suspended in order to allow the meeting to proceed past the 4 hour adjournment requirement. Carried. 3. Disclosure of Pecuniary Interest: None declared. 4. Closed Session Items: a) Motion to go In Closed Session. Motion No. C180425-3 Moved by Macpherson, Seconded by Coutanche Be it resolved that we do now go in Closed Session at 2:36 p.m. to discuss • acquisition/disposition of land (Unopened Road Allowance between Lots 20 & 21, Concession 1 (South Orillia)); VOL ANWIRWMmbk� • solicitor -client privilege; acquisition/disposition of land (Water/Waste Water Servicing). am= HEM Carried. b) Motion to Rise and Motion No. C180425-4 Moved by Jermey, Seconded by Hall Be it resolved that we do now Rise at 5:06 p.m. and Recess until 6:00 p.m. at which time we shall Report on the Closed Session Items c) Robin Dunn, CAO re: Solicitor -client privilege; Acquisition/disposition of land (Water/Waste Water Servicing). d) Karen Way, Clerk re: Acquisition/disposition of land (Unopened Road Allowance between Lots 20 & 21, Concession 1 (South Orillia)). Carried. Page 3 of 16 Page 31 of 158 5.b) Minutes of Council meeting held on Wednesday, April 25, 2018. Council Meeting Minutes — Wednesday, April 25, 2018. c) Robin Dunn, CAO re: Solicitor -client privilege; Acquisition/disposition of land (Water/Waste Water Servicing). The following staff were present: Robin Dunn, Chief Administrative Officer; Karen Way, Clerk; Mark DesLauriers, Chief Financial Officer/Treasurer; Andria Leigh, Director, Development Services; Donna Hewitt, Director, Corporate Services; Tamara Obee, Manager, Human Resources, Health & Safety; Michelle Jakobi, Manager, Compliance and Capital Projects; Oscar Poloni, KPMG. Motion No. C180425-5 Moved by Hall, Seconded by Jermey Be it resolved 1. That the confidential correspondence dated April 25, 2018 and verbal update presented by Robin Dunn, CAO re: solicitor -client privilege; acquisition/disposition of land (water/waste water servicing be received; 2. That staff be directed to proceed as outlined in the confidential correspondence dated April 25, 2018; 3. And that staff report back to Council prior to the 2018 summer recess. X'4� I%hk Carried. d) Karen Way, Clerk re: Acquisition/disposition of land (Unopened Road Allowance between Lots 20 & 21, Concession 1 (South Orillia)). The following staff were present: Robin Dunn, Chief Administrative Officer; Karen Way, Clerk; Mark DesLauriers, Chief Financial Officer/Treasurer; Andria Leigh, Director, Development Services; Donna Hewitt, Director, Corporate Services; Tamara Obee, Manager, Human Resources, Health & Safety; Michelle Jakobi, Manager, Compliance and Capital Projects; Oscar Poloni, KPMG. Motion No. C180425-6 '% 'V Moved by Hall, Seconded by Jermey Be it resolved 1. That Confidential Report No. CS2018-8, Karen Way Clerk re: Acquisition/Disposition of Land of Unopened Road Allowance Between Lots 20 & 21, Concession 1 (South Orillia) be received and adopted. 2. And that staff proceed to consult with the property owner and report back to Council. Carried. Page 4 of 16 Page 32 of 158 5.b) Minutes of Council meeting held on Wednesday, April 25, 2018. Council Meeting Minutes — Wednesday, April 25, 2018. 5. Minutes of Council and Committees: a) Minutes of Council meeting held on Wednesday, April 11, 2018. Motion No. C180425-7 Moved by Crawford, Seconded by Macpherson Be it resolved that the draft minutes of the Council meeting held on Wednesday, April 11, 2018 be received and adopted as printed and circulated. 6. Recognition of Achievemei None. 7. Public Meetings: •I_ 14. Consent Agenda: a) b) C) d) e) Carried. Announcements of Interest to the Public. hb- NEk 1. Theatre of the Bay Performance, Mary of Shanty Bay, St. Thomas Anglican Church, 28 Church Street, Shanty Bay, May 23 -June 10, 2018. Minutes of Sustainable Severn Sound, Sustainability Committee meetings held on January 18, February 8 and March 8, 2018. Staff Recommendation: Receive for Information Only. Lake Simcoe Region Conservation Authority (LSRCA) re: 2017 Lake Simcoe Subwatershed Plan, Implementation Report. Staff Recommendation: Receive for Information Only. Correspondence dated March 27, 2018 from Frieda Baldwin, President and John Sloan, Director, Landowner Relations, Ganaraska Hiking Trail Association (GHTA) re: A Big Thank You to All The Landowners That Make Our Trail Possible. Staff Recommendation: Receive for Information Only. Correspondence dated March 19, 2018 from Ernie Hardeman, MPP, Oxford, re: Ontario Good Roads Association Conference (OGRA). Staff Recommendation: Receive for Information Only. Page 5 of 16 Page 33 of 158 5.b) Minutes of Council meeting held on Wednesday, April 25, 2018. Council Meeting Minutes – Wednesday, April 25, 2018. Motion No. C180425-8 Moved by Crawford, Seconded by Macpherson Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Announcements of Interest to the Public: 1. Theatre of the Bay Performance, Mary of Shanty Bay, St. Thomas Anglican Church, 28 Church Street, Shanty Bay, May 23 -June 10, 2018. b) Minutes of Sustainable Severn Sound, Sustainability Committee meetings held on January 18, February 8 and March 8, 2018. Received for Information Only. 'Aff c) Lake Simcoe Region Conservation Authority (LSRCA) re: 2017 Lake Simcoe Subwatershed Plan, Implementation Report. Received for Information Only. d) Correspondence dated March 27, 2018 from Frieda Baldwin, President and John Sloan, Director, Landowner Relations, Ganaraska Hiking Trail Association (GHTA) re: A Big Thank You to All The Landowners That Make Our Trail Possible. Received for Information Only. e) Correspondence dated March 19, 2018 from Ernie Hardeman, MPP, Oxford, re: Ontario Good Roads Association Conference (OGRA). Received for Information Only.1% Carried. 15. Communications/Petitions: \>%40 a) Correspondence from Michelle Denne, Executive Assistant to the Warden and CAO, The Corporation of the County of Simcoe re: Simcoe County Stronger Together Conference, May 10-11, 2018, Casino Rama. Motion No. C180425-9 —X Moved by Macpherson, Seconded by Coutanche Be it resolved 1. That the correspondence from Michelle Denne, Executive Assistant to the Warden and CAO, The Corporation of the County of Simcoe re: Simcoe County Stronger Together Conference, May 10-11, 2018, Casino Rama be received. 2. That Mayor Hughes, Deputy Mayor Hough and Councillors Macpherson and Jermey be authorized to attend without per diem and with mileage. 3. And that staff RSVP accordingly. Carried. Page 6 of 16 Page 34 of 158 5.b) Minutes of Council meeting held on Wednesday, April 25, 2018. Council Meeting Minutes — Wednesday, April 25, 2018. 12. Reports of Municipal Officers: a) Report No. OCS2018-12, Justin Metras, Manager, Infrastructure and Capital Projects re: Award of OCS 2018-001 Road Rehabilitation — Various Locations and OCS 2018-003 Surface Treatment. Motion No. C180425-10 Moved by Coutanche, Seconded by Macpherson Be it resolved . 1. That Report No. OCS2018-12, Justin Metras, Manager, Infrastructure and Capital Projects re: Award of OCS 2018-001 Road Rehabilitation — Various Locations and OCS 2018-003 Surface Treatment be received and adopted. 2. That Tender OCS 2018-001 Road Rehabilitation — Various Locations be awarded to Dufferin Construction Company in the amount of $1,293,794.30 plus HST. 3. That Tender OCS2018-003 Surface Treatment — Various Locations be cancelled. 4. That the Director, Operations and Community Services be authorized to execute the appropriate agreements on behalf of the Township. 5. That staff report back on the progress of the 2018 Pavement Management Program through the corporate monthly project update report. 6. And that the Bidders be thanked and notified under the Director, Operations and Community Services' signature. Carried. b) Report No. DS2018-30, Andria Leigh, Director, Development Services re: Minor Variance Application 2017-A-60 (Galic) 23 Greenwood Forest Road. Motion No. C180425-11 '1% Moved by Macpherson, Seconded by Coutanche 10 Be it resolved % 1. That Report No. DS2018-30, Andria Leigh, Director, Development Services re: Minor Variance Application 2017-A-60 (Galic) 23 Greenwood Forest Road be received and adopted. 2. That Council approve Option 2 as outlined in Report No. DS2018-30. 3. And that the applicant and the OMB be advised of the Township's position for the hearing scheduled on May 17-18, 2018 under the Director, Development Services' signature. Carried. Page 7 of 16 Page 35 of 158 5.b) Minutes of Council meeting held on Wednesday, April 25, 2018. Council Meeting Minutes — Wednesday, April 25, 2018. d) Report No. ES2018-5, Fred MacGregor, Manager, Environmental Services re: Retrofit of Uncaptured Streetlights (March 2018). Motion No. C180425-12 Moved by Hall, Seconded by Jermey Be it resolved 1. That Report No. ES2018-5, Fred MacGregor, Manager, Environmental Services re: Retrofit of Uncaptured Streetlights (March 2018) be received and adopted. 2. That the identified uncaptured streetlights be retrofitted to LED fixtures and the contract be awarded to RealTerm Energy Corp. in the amount of $44,540.69, including HST. 3. And that the Manager, Environmental Services be authorized to execute the appropriate e) contract on behalf of the Township. A& IV Carried Robin Dunn, CAO; Michelle Jakobi, Manager, Compliance & Capital Projects re: Smart Cities Initiatives. Motion No. C180425-13 Moved by Jermey, Seconded by Be it resolved A1111111111fth6 %.A "1111111&6. 1. That the correspondence presented by Robin Dunn, CAO, and Michelle Jakobi, Manager, Compliance & Capital Projects re: Smart Cities Initiatives be received. 2. That Council approves a commitment to participate in the Smart Cities Challenge application being led by the County of Simcoe. 3. And That the Manager, Compliance & Capital Projects proceed accordingly. Carried. f) Report No. F12018-4, Mark DesLauriers, Chief Financial Officer/Treasurer re: Financial Governance Model - 2018. Motion No. C180425-14 Moved by Hall, Seconded by Jermey Be it resolved 1. That Report No. F12018-4, Mark DesLauriers, Chief Financial Officer/Treasurer re: Financial Governance Model - 2018 be received 2. That Council endorse the recommendations in Report No. F12018-4 to enhance Financial Governance for the Township of Oro-Medonte in 2018, save and accept the publication of the cheque register on Council agendas. 3. And That Council establish the sign -off limits in Section 8a of Report No. F12018-04. Carried. Page 8 of 16 Page 36 of 158 5.b) Minutes of Council meeting held on Wednesday, April 25, 2018. Council Meeting Minutes — Wednesday, April 25, 2018. g) Report No. F12018-7, Shannon Stewart, Deputy Treasurer/Tax Collector re: Development Charge Indexing. Motion No. C180425-15 Moved by Jermey, Seconded by Hall Be it resolved 1. That Report No. F12018-7, Shannon Stewart, Deputy Treasurer/Tax Collector re: Development Charge Indexing be received and adopted. 2. That the Township's development charge be increased as per Report No. F12018-07. 3. And that the said increases shall be effective May 1, 2018. Carried. h) Report No. F12018-9, Janice MacDonald, Accounting Clerk re: Statement of Accounts, Quarter 1 - 2018; January 1, 2018 -March 31, 2018. Motion No. C180425-16 Moved by Hall, Seconded by Jer am Be it resolved l.Im 1. That Report No. F12018-9, Janice MacDonald, Accounting Clerk re: Statement of Accounts, Quarter 1 - 2018; January 1, 2018 -March 31, 2018 be received for information only. 2. And That the accounts for Quarter 1 — 2018 totaling $12,597,908.04 be received. ASEPWOMONObb, NW _&h., Im Carried. i) Report No. F12018-10, Shannon Stewart, Deputy Treasurer/Tax Collector re: Fees and Charges Update (Finance and Information Technology). Motion No. C180425-17 Moved by Hall, Seconded by Jermey NUMEW Be it resolved 1. That Report No. F12018-10, Shannon Stewart, Deputy Treasurer/Tax Collector re: Fees and Charges Update (Finance and Information Technology) be received and adopted. 2. That the fees and charges as outlined in Report No. F12018-10 be approved. 3. And that the appropriate by-law be brought forward for Council's consideration. Carried. Page 9 of 16 Page 37 of 158 5.b) Minutes of Council meeting held on Wednesday, April 25, 2018. Council Meeting Minutes — Wednesday, April 25, 2018. j) Report No. CS2018-10, Donna Hewitt, Director, Corporate Services re: Corporate Services Fees and Charges 2018. Motion No. C180425-18 Moved by Jermey, Seconded by Hall Be it resolved 1. That Report No. CS2018-10, Donna Hewitt, Director, Corporate Services re: Corporate Services Fees and Charges 2018 be received and adopted. 2. That the fees and charges as outlined in Report No. CS2018-10 be approved. 3. And that the appropriate by-law be brought forward for Council's consideration. Carried. Motion No. C180425-19 Moved by Macpherson, Seconded by Crawford Be it resolved that the Township of Oro-Medonte suspend the rules of procedure in accordance with Schedule "A" to By-law 2017-165 Section 15, with the following parameters: 1. Open Forum be permitted to take place now, in addition to the regularly scheduled Open Forum as listed on the Agenda; Iqualk, 14M. 2. This Open Forum will be to deal with any items on the Agenda; 3. That the twenty (20) minute maximum will be waived, but Open Forum will not exceed past 7:00 PM. 4. All other general rules governing Open Forum shall apply, including but not limited to.. • No response shall be provided to any question posed during Open Forum; • Each speaker is permitted to speak only once; • Speakers providing comment on the same item, shall be requested to limit their comments so as to provide additional information and not repeat the same information provided by a previous speaker 5. All other individuals who did not have an opportunity to speak may do so at the regularly scheduled Open Forum. wo 11. Open Forum: 1 individual provided comments with respect to Item 8c. 10 individuals provided comments with respect to Items 13b and 17c. Carried. Page 10 of 16 Page 38 of 158 5.b) Minutes of Council meeting held on Wednesday, April 25, 2018. Council Meeting Minutes — Wednesday, April 25, 2018. 8. Deputations: a) Frank Hutcheson, on behalf of West Oro Ratepayers Association (WORA) re: Off Road Vehicle Use (ATV/ORV) on Municipal Roadways [Refer to Items 13b) and 17c)]. Motion No. C180425-20 Moved by Coutanche, Seconded by Macpherson Be it resolved that the correspondence dated April 6, 2018 and information presented by Frank Hutcheson, on behalf of West Oro Ratepayers Association (WORA) re: Off Road Vehicle Use (ATV/ORV) on Municipal Roadways be received and considered in conjunction with Items 13b) and 17c). -A&W IN Carried. b) Allan Baker, on behalf of AWARE Oro-Medonte re: Off Road Vehicle Use (ATV/ORV) on Municipal Roadways [Refer to Items 13b and 17c)]. Motion No. C180425-21 Moved by Macpherson, Seconded by Coutanche b Be it resolved that the correspondence dated April 6, 2018 and presented by Allan Baker, on behalf of AWARE Oro-Medonte re: Off Road Vehicle Use (ATV/ORV) on Municipal Roadways be received and considered in conjunction with Items 13b) and 17c). Carried. c) Luke Sternberg, Shawn Scott, on behalf of Central Ontario ATV Club (COATV) re: Off Road Vehicle Use (ATV/ORV) on Municipal Roadways [Refer to Items 13b) and 17c)]. Motion No. C180425-22' %k N6, Moved by Coutanche, Seconded by Macpherson Be it resolved that the correspondence dated April 11, 2018 and information presented by Luke Sternberg, and Shawn Scott, on behalf of Central Ontario ATV Club (COATV) re: Off Road Vehicle Use (ATV/ORV) on Municipal Roadways be received and considered in conjunction with Items 13b) and 17c). Carried. 11. Open Forum: 4 individuals provided comments with respect to Items 13b and 17c. Council recessed from 7:57 — 8:07 PM. Page 11 of 16 Page 39 of 158 5.b) Minutes of Council meeting held on Wednesday, April 25, 2018. Council Meeting Minutes — Wednesday, April 25, 2018. 13. Reports of Members of Council: b) Mayor H.S. Hughes, Councillor Hall, Councillor Crawford, ATV/ORV By -Law Task Force re: Off Road Vehicle Use (ATV/ORV) on Municipal Roadways [Refer to Items 8a, 8b, 8c, 17c)]. Motion No. C180425-23 Moved by Crawford, Seconded by Jermey Be it resolved J&# 1. That the correspondence presented by Mayor H.S. Hughes, Councillor Hall, Councillor Crawford, ATV/ORV By -Law Task Force re: Off Road Vehicle Use (ATV/ORV) on Municipal Roadways be received. 2. That the correspondence received prior to 3:00 p.m. on April 24, 2018 and attached to the agenda be received as printed. Carried. Motion No. C180425-24 Moved by Crawford, Seconded by Jermey Be it resolved that staff bring back the necessary by-law(s) to allow, in principle, ATV/ORV use on all roads in Wards 2, 4 and 5, and to allow ATV/ORV use on certain roads upon the establishment of trail networks in Wards 1 and 3. Carried. Council recessed from 9:24 — 9:44 PM.` Recorded Vote Requested by Councillor Crawford 10. Identification From the Public of an Agenda Item of Interest: Provides an opportunity for members of the public to identify an agenda item which the public member may request be brought forward and considered earlier in the meeting. Item 8c was identified. Page 12 of 16 Page 40 of 158 Councillor Crawford Yea Councillor Hall Nay Deputy Mayor Hough Nay Councillor Jermey Yea Councillor Macpherson Yea Councillor Coutanche Nay Mayor H.S. Hughes Yea 10. Identification From the Public of an Agenda Item of Interest: Provides an opportunity for members of the public to identify an agenda item which the public member may request be brought forward and considered earlier in the meeting. Item 8c was identified. Page 12 of 16 Page 40 of 158 5.b) Minutes of Council meeting held on Wednesday, April 25, 2018. Council Meeting Minutes — Wednesday, April 25, 2018. 12. Reports of Municipal Officers: c) Report No. DS2018-42, Andria Leigh, Director, Development Services re: Proposed By-law Amendments to the Planning, Development Engineering, and Municipal Law Enforcement Fees and Charges. Motion No. C180425-25 Moved by Jermey, Seconded by Hall Be it resolved A& - --- 1. That Report No. DS2018-42, Andria Leigh, Director, Development Services re: Proposed By-law Amendments to the Planning, Development Engineering, and Municipal Law Enforcement Fees and Charges be received and adopted. 2. That Council support the proposed amendments to the Fees and Charges By-law as outlined in Schedule 1 of Report No. DS2018-42. 3. And that the appropriate by-law be brought forward for Council's consideration. Carried. dishh� I%ff k) Report No. CS2018-11, Donna Hewitt, Director, Corporate Services re: Livestreaming Update. Council consented for Allan Baker to speak during Item 12k. Motion No. C180425-26 Moved by Crawford, Seconded by Hall'' Be it resolved that Report No. CS2018-11, Donna Hewitt, Director Corporate Services re: Live Streaming Update be received for information; And notwithstanding Motion C180411-18, Council are in receipt of the new costs as outlined in Staff Report CS2018-11, that Council direct staff to solely fund the costs of live streaming from the 2018 budget. That correspondence be sent to the individual thanking them for their offer of donation under the Mayor's signature. Carried. Page 13 of 16 Page 41 of 158 5.b) Minutes of Council meeting held on Wednesday, April 25, 2018. Council Meeting Minutes — Wednesday, April 25, 2018. 13. Reports of Members of Council: c) Mayor H.S. Hughes, invitation re: Theatre of the Bay Performance, Mary of Shanty Bay, St. Thomas Anglican Church, 28 Church Street, Shanty Bay, May 23 -June 10, 2018. Motion No. C180425-27 Moved by Jermey, Seconded by Hall Be it resolved 1. That the invitation presented by Mayor H.S. Hughes, re: Theatre of the Bay Performance, Mary of Shanty Bay, St. Thomas Anglican Church, 28 Church Street, Shanty Bay, May 25, 2018 be received. Aw 101h, 2. That Mayor H.S. Hughes, Deputy Mayor Hough, Councillors Hall, Jermey, Macpherson, Crawford and Coutanche be authorized to attend without per diem and without mileage. 3. And that staff RSVP accordingly. 'N Carried. 13. Reports of Members of Council: N*416# a) Updates from Council Representatives — County of Simcoe and Township Partners and Agencies. X 'qq� Deputy Mayor Hough, Councillors Coutanche and Jermey provided updates 16. Notice of Motions: None. 17. By -Laws: a) By -Law No. 2018-043: Being a By-law to designate the St. Thomas Anglican Church Located at 28 Church St., Oro-Medonte, Ontario, LOL 21-0 under the Ontario Heritage Act. b) By -Law No. 2018-044: A By-law of The Corporation of the Township of Oro-Medonte to Provide for the Imposition of Fees or Charges (Fees and Charges By-law) and to Repeal By -Law Nos. 2016-110, 2017-053, 2017-060, 2017-061, 2017-067, 2017-081, 2017-082, 2017-145 and 2017-166. Page 14 of 16 Page 42 of 158 5.b) Minutes of Council meeting held on Wednesday, April 25, 2018. Council Meeting Minutes — Wednesday, April 25, 2018. Motion No. C180425-28 Moved by Jermey, Seconded by Hall Be it resolved that a) By -Law No. 2018-043: Being a By-law to designate the St. Thomas Anglican Church Located at 28 Church St., Oro-Medonte, Ontario, LOL 21-0 under the Ontario Heritage Act. b) By -Law No. 2018-044: A By-law of The Corporation of the Township of Oro-Medonte to Provide for the Imposition of Fees or Charges (Fees and Charges By-law) and to Repeal By -Law Nos. 2016-110, 2017-053, 2017-060, 2017-061, 2017-067, 2017-081, 2017-082, 2017-145 and 2017-166. be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. C) By -Law No. 2018-045: Being a By -Law to Permit All -Terrain, Multi -Purpose Off -Highway Utility and Recreational Off -Highway Vehicles on Certain Municipal Highways (Off -Road Vehicles By-law) (Option 1 All, Option 2 Certain Highways) [Refer to Items 8a, 8b, 8c, 13b]. Refer to Motion No. C180425 -24.I 18. Closed Session Items (Unfinished I«IINPI. None. Allb" i N 19. Confirmation By -Law: a) By -Law No. 2018-042: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, April 25, 2018. Motion No. C180425-29 Moved by Hall, Seconded by Jermey Be it resolved that By -Law No. 2018-042: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, April 25, 2018 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 15 of 16 Page 43 of 158 5.b) Minutes of Council meeting held on Wednesday, April 25, 2018. Council Meeting Minutes — Wednesday, April 25, 2018. 20. Questions from the Public Clarifying an Agenda Item: No one posed a question. 21. Adjournment: a) Motion to Adjourn. Motion No. C180425-30 Moved by Macpherson, Seconded by Coutanche Be it resolved that we do now adjourn at 10:26 p Mayor, H.S. Hughes Carried. Clerk, Karen Way Page 16 of 16 Page 44 of 158 5.c) Minutes of Accessibility Advisory Committee meeting held on Monday,... -� The Township of Oro-Medonte Mk i. Tnwruhiof Accessibility Advisory Committee Minutes p Robinson Room Proud Heritage, Exciting Future Monday, April 30, 2018 Time: 9:00 a.m. Present: Mayor H.S. Hughes vow q Councillor Scott Macpherson (Chair) Doug Humphries Kristi McKechnie dr Staff Present Karen Way, Clerk; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations and Community Services; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk 1. Agenda Approv a) Motion to Approve tf Motion No. AAC180430- Moved by McKechnie, S It is recommended that the agenda for the Accessibility Advisory Committee meeting of Monday, April 30, 2018 be received and approved. Carried. 2. Disclosure of Pecuniary Interest: None declared. Page 1 of 4 Page 45 of 158 5.c) Minutes of Accessibility Advisory Committee meeting held on Monday,... Accessibility Advisory Committee Minutes — Monday, April 30, 2018. 3. Approval of Minutes of Previous Meeting: a) Minutes of Accessibility Advisory Committee meeting held on Monday, April 3, 2017. Motion No. AAC180430-2 Moved by Humphries, Seconded by McKechnie It is recommended that the draft minutes of Accessibility Advisory Committee meeting held on Monday, April 3, 2017 be received and approved as printed and circulated. AW Carried. 4. a) Reports: "W 1% Shawn Binns, Director, Operations & Community Services re: Update. Motion No. AAC180430-3 Moved by McKechnie, Seconded by Hump ommunity Services ■ It is recommended awsak.. 1k NEk 1. That the PowerPoint presentations presented by Shawn Binns, Director, Operations & Community Services re: Bayview Memorial Park, Starfall Park and Carthew Dock Replacement be received. 2. And that it is recommended to Council that consideration be given to complete the Carthew Bay Dock replacements to AODA standards. Carried. b) Donna Hewitt, Director, Corporate Services re: Committee Member Resignation. Motion No. AAC180430-4 Moved by Humphries, Seconded by McKechnie It is recommended 1. That the verbal information presented by Donna Hewitt, Director, Corporate Services, re: Committee Member Resignation (Sanford) be received with regrets and best wishes. 2. And That it is recommended to Council that the Accessibility Advisory Committee Membership continue with two members for the remaining 2014-2018 term. Carried. Page 2of4 Page 46 of 158 5.c) Minutes of Accessibility Advisory Committee meeting held on Monday,... Accessibility Advisory Committee Minutes — Monday, April 30, 2018. c) Report No. CS2018-2, Donna Hewitt, Director, Corporate Services re: Accessibility Accomplishments. Motion No. AAC180430-5 Moved by McKechnie, Seconded by Humphries It is recommended that Report No. CS2018-2, Donna Hewitt, Director, Corporate Services, re: Accessibility Accomplishments be received. d) Karen Way, Clerk re: Draft Election Accessibility RI Motion No. AAC180430-6 4f Moved by McKechnie, Seconded by Humphries 4L, A& It is recommended 1. That the correspondence presented by Karen Way, Clerk re: Draft Election Accessibility Carried. Plan be received. 2. And that it is recommended to Council that the Draft Election Accessibility Plan be endorsed and posted on the Township's website. Carried. e) Karen Way, Clerk re: 2018 Municipal Elections. Motion No. AAC180430IV -,ql%v - Moved by Humphries, Seconded by McKechnie It is recommended that the verbal information presented by Karen Way, Clerk re: 2018 Municipal Elections be received and that Committee members attend potential locations as required. N40 Carried. Page 3of4 Page 47 of 158 5.c) Minutes of Accessibility Advisory Committee meeting held on Monday,... Accessibility Advisory Committee Minutes — Monday, April 30, 2018. 5. Communications: a) Correspondence dated March 5, 2018 from Alfred Spencer, Director, Accessibility Outreach, Education and Referral Branch, Accessibility Directorate of Ontario re: Design Exchange's Connect Design Competition Posters. Motion No. AAC180430-7 Moved by McKechnie, Seconded by Humphries It is recommended that the correspondence dated March 5, 2018 from Alfred Spencer, Director, Accessibility Outreach, Education and Referral Branch, Accessibility Directorate of Ontario re: Design Exchange's Connect Design Competition Posters be received. 6. Adjournment: a) Motion to Adjourn. Motion No. AAC180430-8 Moved by Humphries, Seconded by McKechnie AMEPF-q qmbl 1W It is recommended that we do now adjourn at 10:23 a. Councillor Scott Macpherson, Chair Janette Teeter, Deputy Clerk N4f Carried. Carried. Page 4of4 Page 48 of 158 5.c) Minutes of Accessibility Advisory Committee meeting held on Monday,... Verbal Matters (Section 13.3 of Township's Procedural By -Law No. 2015-203) Proud Heritage, Exciting Future Name: Donna Hewitt, Director, Corporate Services Item Number/Name: 4b) Committee Member Resignation Meeting Date: I April 30, 2018 Motion No.: I C180430-4 Type of Meeting: ❑ Council ❑ Special Council ❑ Development Services Committee X❑ Accessibility Advisory Committee ❑ Heritage Committee ❑ Human Resources Committee Speaking Notes: The Committee formally received, with regrets and best wishes, a Committee member's resignation. The Committee recommends that the AAC's membership continue with the two members for the remaining 2014-2018 term. Page 49 of 158 5.c) Minutes of Accessibility Advisory Committee meeting held on Monday,... Towtasliip Proud Heritage, Exciting Future Policy Department/Section Policy # Administration Pol-AODA-Number Subject Enacted by Council: Draft Election Accessibility Plan Meeting Date Motion # C- 1. Background The Township of Oro-Medonte is committed to complying with the Accessibility for Ontarians with Disabilities Act, and meeting the accessibility needs of persons with a disability in a timely manner. The Clerk shall have regard to the needs of electors with disabilities and give consideration to the Accessibility for Ontarians with Disabilities Act, 2005 as amended and the Municipal Elections Act, 1996 as amended, while providing all eligible electors full access and the right to vote during the election. '006, limshh, 1141L The Election Accessibility Plan will be in conjunction with the Township of Oro-Medonte's Accessibility Policy. 2. Definitions Assistive device means a device used to assist persons with disabilities in carrying out activities or in accessing goods and services provided by the Township of Oro-Medonte. Accessible formats may include, but are not limited to, large print, recorded audio, electronic formats such as HTML, PDF, TIFF and MS Word, braille, read, write or draw, closed captioning, assistive devices, sign language or interpretation, repeating, clarifying or restating the information, and other formats usable by persons with disabilities. Barrier means anything that prevents a person with a disability from fully participating in all aspects of society because of their disability, including a physical barrier, an architectural barrier, information or communication barrier, an attitudinal barrier, or a policy or practice. Communications means the interaction between two or more persons or entities, or any combination of them, where information is provided, sent or received. Communication supports may include, but are not limited to, captioning, alternative and augmentative communication supports, plain language, sign language and other supports that facilitate effective communications produced by the Township. Page 1 of 5 Page 50 of 158 5.c) Minutes of Accessibility Advisory Committee meeting held on Monday,... Council means the Council for The Corporation of The Township of Oro-Medonte. Customer service means the provision of goods or services that members of the public are allowed to use. Disability means (as defined in the Accessibility for Ontarians with Disabilities Act, 2005): a. Any degree of physical disability, infirmity, malformation or disfigurement that is caused by bodily injury, birth defect or illness and, without limiting the generality of the foregoing, includes diabetes mellitus, epilepsy, a brain injury, any degree of paralysis, amputation, lack of physical co-ordination, blindness or visual impediment, deafness or hearing impediment, muteness or speech impediment, or physical reliance on a guide dog or other animal or on a wheelchair or other remedial appliance or device, b. A condition of mental impairment or a developmental disability, c. A learning disability, or a dysfunction in one or more of the processes involved in understanding or using symbols or spoken language, d. A mental disorder, or e. An injury or disability for which benefits were claimed or received under the insurance plan established under the Workplace Safety and Insurance Act, 1997. Election means the process of a public vote to select a person(s) for municipal or school board office. Nk Employees means every person who deals with members of the public or other third parties on behalf of the Township, whether the person is authorized to do so as an employee, agent, volunteer or otherwise. Information includes data, facts and knowledge that exists in any format, including text, audio, digital or images, and that conveys meaning. Person with a disability means those individuals that are afflicted with a disability as defined under the Ontario Human Rights Code. Personal assistive device means an assistive device that those with a disability may bring with them, such as a walker or a personal oxygen tank, which aid in their day-to-day functions. Principles of dignity means that policies, procedures and practices that respect the dignity of a person with a disability are those that treat them as customers and clients, who are as valued and as deserving of effective and full service as any other customer. Service delivery needs to take into account how people with disabilities can effectively access and use services. Principle of equal opportunity means having the same chances, options, benefits and results as others. In the case of services, people with disabilities have the same opportunity to benefit from the provision of goods and services as others. They should not have to make significantly more effort to access or obtain service and they should not have to accept lesser quality or more inconvenience. Equal opportunity can best be reached by taking steps to ensure that individual needs are taken into account when providing goods or services. Page 2 of 5 Page 51 of 158 5.c) Minutes of Accessibility Advisory Committee meeting held on Monday,... Principles may need to be balanced in order to achieve the outcomes that meet the needs of the person with a disability. Principle of independence means freedom from control or influence of others and the freedom to make your own choices. It may also mean the freedom to do things in your own way. Principle of integration means services that allow people with disabilities to fully benefit from the same services, in the same place and in the same or similar way as other customers. Integration means that policies, practices and procedures are designed to be accessible to everyone including people with disabilities. At times when integration does not serve the needs of all people with disabilities, it may be necessary to use alternate measures to provide goods or services. Providing services means providing goods or services to members of the public Public Sector includes provincial government, municipal government, universities, colleges, hospitals, health care, school boards, and public transportation organizations. Service Animal means any animal used by a person with a disability for reasons relating to the disability where it is readily apparent that the animal is used by the person for reasons relating to the disability; or where the person provides a letter from a Regulated Health Professional or the Attorney General of Canada confirming that the person requires the animal for reasons relating to the disability; or a valid identification card signed by the Attorney General of Canada or a certificate of training from a recognized service animal training school. Support person means a person who accompanies a person with a disability in order to assist the person with communication, mobility, personal care, medical needs or with access to goods and services. Township means The Corporation of The Township of Oro-Medonte. 3. General Statement This Policy shall follow the policies and procedures set out in the Township's Accessibility Policy. The municipality strives to offer consistent service to all persons by following the principles as outlined below: • The goods and services will be provided in a manner that respects the dignity and independence of persons with a disability. • The provision of goods and services with disabilities, and others, will be integrated unless an alternate measure is necessary, whether temporary or on a permanent basis, to enable a person with a disability to obtain, use or benefit from the goods and services. • Persons with disabilities will be given an opportunity equal to that given to others to obtain, use and benefit from the goods and services. • Persons with disabilities may use assistive devices and/or support persons in the access of goods and services. Page 3 of 5 Page 52 of 158 5.c) Minutes of Accessibility Advisory Committee meeting held on Monday,... • Communication with a person with a disability shall be done in a manner that takes into account the person's disability. All standards and requirements as outlined within the Accessibility Policy shall be met as required through the municipal election process. 4. Requirements Under the Election Accessibility Plan The Township is offering three methods of voting: Vote by paper ballot with tabulators. Vote by internet. Vote by phone. .40t The ability to offer three voting methods is a unique opportunity for an election, and provides the voter with multiple options to vote that suit their needs and abilities. Voters have the ability to vote anywhere that has a phone or internet connection from a device they would already own that meets their specific needs. All employees and election personnel shall be trained, and have regard to, accessibility policies, procedures and plans, which include the Election Accessibility Plan and the Accessibility Policy. The Clerk shall keep a record of those personnel trained for election purposes. Each candidate shall be provided the Province of Ontario's Candidates Guide to Accessible Elections. IK'I 5. Voting Locations All designated voting places, including any advance vote, will be accessible to eligible electors with accessible parking spaces clearly marked, barrier free entrances that allow those with a mobile assistive device to enter freely, and ability to clearly navigate to the entrance point from the parking area. The Clerk shall give regard in each voting place for: • A small seating area available for electors to rest a short time, if needed. • Voting booths that are low and wide enough to enable wheelchair or other mobile assistive device access. • Posting of a large print notice of the ballot and the method of voting. • The provision of magnifying sheets to assist a person with low vision. • Corridors that are wide enough and easily traveled with a wheelchair or other mobile assistive device. • Ensure that the voting place is clearly marked, well -lit and visible. • Provide for curb side voting to ensure every elector is provided an opportunity to vote. All Deputy Returning Officers (DRO) will be provided with sight improvement implements to assist eligible electors with sight impairments. Page 4 of 5 Page 53 of 158 5.c) Minutes of Accessibility Advisory Committee meeting held on Monday,... The use of service animals and support persons shall be accepted at all voting locations. If requested, the elector shall be permitted to vote with assistance as provided in the Municipal Elections Act by having the person to assist swear an Affidavit of Secrecy. To allow an eligible elector to vote, a Deputy Returning Officer shall attend on the elector anywhere within the area designated as the voting place, if required. If an elector is unable to attend a traditional voting station table within the interior of the voting place, the alternative means of voting may be offered to them. This may include lending the voter a tablet or other electronic device so they may vote by internet or phone to cast their ballot. Feedback from our electors gives the Clerk opportunities to learn and improve the voting process with regard to accessibility. The Township recognizes the right of our electors to make a complaint, compliment or suggestion on ways to improve our election services. 6. Feedback IN To assist the Township of Oro-Medonte in ensuring that the delivery of goods and services to those with disabilities is provided in an effective and timely manner, the elector is invited to provide their feedback in writing in accordance with the Township's Accessibility Policy's Customer Feedback Form, which will be available on the Township's website and at all voting places. 7. Authority of the Clerk" The Clerk has the authority to amend all election plans, policies and procedures as required. Page 5 of 5 Page 54 of 158 5.c) Minutes of Accessibility Advisory Committee meeting held on Monday,... HEAD OFFICE: 1842 Ridley Blvd. Severn, ON L,3V 7119 TFL: 705-835-6176 1-855-623-5253 (1,AKh) ORIL.I,1A OFFICE: 35 Uniled Dr. Orillia, ON L3V OT7 III EMAIL: ' ' ■ ' WEBSITE: April 26th, 2018 Quotation 18-11 R RE: RFQ FLOATING DOCK REPLACEMENT (CARTHEW BAY) - CONTRACT #OCS2018-009 ATTENTION: Roz Llewellyn Coordinator, Community Recreation Township of Oro-Medonte 148 Line 7 S Oro-Medonte, ON LOL2EO Telephone: 705-487-2171 ext 2134 Email: rllewellyn@oro-medonte.ca 1. Address: Headstart Construction 35 United Drive Orillia, ON L3V OT7 Telephone: 705-835-6176 2. Contact: Peter Head Contractor/President of Headstart Construction INC. Telephone: 705-623-3330 Email: peterhead@headstartconstruction.com 3. Work Schedule: The projected time complete this project is Spring 2018. 1. Remove the old dock. 2. Transport and deliver the new dock. 3. Installation of the new dock. All work will be carried out in a professional manner. Workers compensation and liability insurance will be provided upon request. Thank you for the opportunity. Page 55 of 158 5.c) Minutes of Accessibility Advisory Committee meeting held on Monday,... r�cONSTRUCTI[]N EIMMERCIRL RE510ENTIRL• MRRINE HEAD OFFICE: 1842 Ridley Blvd. Seven,, ON L3V 1119 T1L: 705-835-6176 1-855-623-5253 (LAKE) ORILLIA OFFICE: 35 United Dr. Orillia, ON L3V 0T7 EMAIL: infnnheadstartcnnstruction.cont WEBSIT1:: www.headstartconstruction.coi 4: Detailed description of all proposed work at site: Headstart Construction is pleased to provide the township of Oro-Medonte with a revised proposal based on option B) Poralu floating dock with additional requests after the meeting on March 12th and via email from Shawn Binns on March 13th. Please see in section five for a complete description of your options. All site preparations are mandatory no matter what option is chosen by staff and council. Tasks Dost 1. All existing anchors and chains must be removed for public $1,500.00 safety and township liability so that the old anchor chains don't get caught in any boats propellers. 2. All existing angle iron and steel must be removed from the $500.00 face of the concrete pier for public safety and township liability. 3. Load the old floating dock onto trailers and remove from the -$2,000 site. This will be done at our cost and we will give you a $2000.00 credit for the old dock. Sub -total $0.00 All work will be carried out in a professional manner. Workers compensation and liability insurance will be provided upon request. Thank you for the opportunity. Page 56 of 158 5.c) Minutes of Accessibility Advisory Committee meeting held on Monday,... TV,ERD NSTRUCTION MMEHCIRI RESIUEHTIRL MRRIHE HEAR OFFICE: 1842 Ridley Blvd. Severn, ON 13V 7149 TEL: 705-835-6176 1-855-623-5253 (LAKE) ORILLIA OFFICE: 35 United Dr. Orillia, ON L3V 0T7 EMAIL: infofheadstartconstruction eom WEBSITE: www headetartconstruction eon 5: Detailed outline of costs with each aspect outlines in the boat launch floating docks proposed work plan Option °A": Substitute from the townships original RFP for a Paralu floating dock to match the 9th line boat launch installed in May 2014. (Original scope of work) - Four (8`x20') marine grade aluminum frame sections complete with polyethylene foam filled floats with composite decking. - Adjoining ramp to connect the floating dock system to the shore- 3.01 m (10 ft.) in length by 1.98 m (6.6 ft.) wide. - Continuous PVC bumper surrounding the perimeter. - Continuous top rail for dock cleats to be moved easily along the dock to accommodate any size of boat. - Minimum 4 cleats have to stay with each dock section, as these cleats and rails are strong enough to be used as lifting eyes for installation and removal purposes as part of your tender. (20 cleats total) - Rubber block connecting detail design joining dock sections minimizing noise. - All fasteners, including connections for the ramp to attach to the existing concrete abutment are included. - Four (4) anchors and chains are included. Due to the water depth in this area, ALL new anchors must be dug into the lake bottom so that boats don't hit them in low water conditions. - Initial installation of new ramp and dock are included in our price. - The ramp and the floating docks are removable for the winter months. Cost: $39,146.00 + HST All work will be carried out in a professional manner. Workers compensation and liability insurance will be provided upon request. Thank you for the opportunity. Page 57 of 158 5.c) Minutes of Accessibility Advisory Committee meeting held on Monday,... HEAD OFFICF: 1842 Ridley Blvd. Severn, ON L3V 7119 TEL: 705-835-6176 1-855-623-5253 (LAKE) „ „� a ORILLIA OFFICE: 35 United Dr. Orillia. ON 1,3V OT7 EMAIL: infnnheadstartconstructio.com ' WEBSITE: www headstarteonstruction cam Option "B": - Three (8`x20') marine grade aluminum frame sections complete with polyethylene foam filled floats with composite decking. - Adjoining ramp connected to the wall, sitting on top of the deck with wheels and a transition- 6.096 m 20 ft. in length by 1.9812 m (66") wide with no railings. - Continuous PVC bumper surrounding the perimeter. - Continuous top rail for dock cleats to be moved easily along the dock to accommodate any size of boat. - Minimum 4 cleats have to stay with each dock section, as these cleats and rails are strong enough to be used as lifting eyes for installation and removal purposes as part of your tender. (14 cleats total) - Rubber block connecting detail design joining dock sections minimizing noise. - All fasteners, including connections for the ramp to attach to the existing concrete abutment are included. Four (4) anchors and chains are included. Due to the water depth in this area, ALL new anchors must be dug into the lake bottom so that boats don't hit them in low water conditions. Initial installation of new ramp and dock are included in our price. The ramp and the floating docks are removable for the winter months. Cost: $36,305.82 + HST Option "C": - Install the new dock from option "a" or °b" parallel to the boat launch versus directly off the pier. - Reuse one (1) 8 ft wide by 20 ft long dock section and install permanently on piles and attach a new ramp and dock system at correct elevation. Cost: $46,500.00 + HST To obtain permits from the LSRCA - No charge/ no permit Required. Please see attached email to further understanding. All work will be carried out in a professional manner. Workers compensation and liability insurance will be provided upon request. Thank you for the opportunity. Page 58 of 158 5.c) Minutes of Accessibility Advisory Committee meeting held on Monday,... C"'TRUCTIdN CIIMMERMT RESIQEHTIflL M6INE HEAD OFFICE: 1842 Ridlcy Blvd. Severn. ON 13V 7H9 FEL: 705-835-6176 1-855-623-5253 (LAKL:) ORILLIA OFFICE: 35 United Dr. Orillia, ON L3V 01-7 EMAIL:info�)headstarteonstriietion.eom WEBSITE: www.headstartconstruction.com Items requested as per Shawn Binns email on March 13th, 2018. 1) Anchor shop drawings & details, specifications and locations Le anchor type, weight of anchor chain details Please find this information attached to this document. 2) Warranty - clarify warranty on float deck, frame and installation - Please see the 60 page document from Poralu. References regarding the warranty and what is included from Poralu are highlighted in yellow and found on pages 11, 12 and 59. Aluminum - 10 years. - Workmanship of aluminum dock - 3 years. - Floats - 10 years. - Decking - 10 years. - Installation - 1 year. 3) Shop drawings for floats with details including wall thickness Please find this information attached to this document. 4) Shop drawing for frame including configuration, connections, bumpers, ramp and gauge of aluminum Please find this information attached in the document. 5) Confirm AODA compliance with ramp and decking - Please review the document from Poralu attached. Note that on pages 4,11,15 and 58 highlighted in blue you will find what is AODA compliant and who is qualified to attest for that. Option "a" is not AODA compliant because of the of approximately 22" on lake Simcoe. The ramp portion would be too steep at low water conditions and would not be in accordance with the AODA's regulations. ?.- lj'e'ee� 10 ft ramp and the water fluctuation X (print name) X (signature) X (date dd/mmlyyyy) All work will be carried out in a professional manner. Workers compensation and liability insurance will be provided upon request. Thank you for the opportunity. Page 59 of 158 6.a) Correspondence dated April 13, 2018 from John Maheu, Executive Dire... ASSOCIATION OF ONTARIO ROA© SUPERVISORS PROMOTING KNOWLEDGE. PURSUING EXCELLENCE, April 13, 2018 Township of Oro-Medonte 148 Line 7 South Oro-Medonte, ON LOL 2EO Attention: Mayor Harry Hushes and Council Re: Rick Yule CRS -I Dear Mayor and Council Members: RECi V D APR 2 4 2018 ORO-MEDONTE TOWNSHIP On behalf of the Association of Ontario Road Supervisors (AORS), I would like to congratulate your employee, Rick Yule for his recent Certified Road Supervisor Intermediate (CRS -1) certification. As well, thank you for supporting your employee and we encourage you to publicly acknowledge this achievement. AORS has been serving public works professionals since 1961. In 1996 AORS was granted — by Provincial Legislation — the exclusive right to use the designation 'Certified Road Supervisor' (CRS). The four levels of Certification —Associate, CRS, Intermediate and Senior — have mandatory experience and education criteria established by the AORS Education Committee and Certification Board. Certified individuals may publicize their credential by using initials after their names and we would certainly encourage your employee to do so. Certification is important for your Municipality because it increases corporate 'professionalism', accountability and morale. Certified Road Supervisors use their broad base of knowledge to make confident decisions and therefore serve Council and public more effectively. AORS is committed to the training and development of experienced, reliable and efficient personnel for the construction and maintenance of public roads in rural and urban municipalities across Ontario. Thank you again for supporting AORS and for helping us meet our objectives. Yours truly, John Maheu, M.A.Sc., P.Eng. Executive Director cc. Rick Yule CRS -I P.O. BOX 129, THORNDALE, ON NOM 2PO TEL: (519)461-1271 FAX: (519)461-1343 www.aors.on.ca Page 60 of 158 8.a) 10:00 a.m. Pat Campbell, President/CEO, Orillia Soldiers' Memorial ... [-Request for Deputation Before Council/Committ Proud Herifqqe, Exciting Future Any written or electronic submissions and background information for consideration by Council/ Committee must be submitted to the Clerk by 9:00 a.m. 7 calendar days prior to the preferred meeting. Electronic submissions should be submitted in Microsoft PowerPoint /Microsoft Word format. Preferred Meeting and Date: Wednesday, May 9, 2018 I am requesting deputation to speak: a) ❑ on my own behalf; or b) Fol on behalf of a group/organization; please state name below. By stating the group/organization name below, you confirm that you are duly authorized to act on behalf of the identified group/ organization and that the group/organization hereby gives its approval for you to act on this matter. Orillia Soldiers' Memorial Hospital I would like to use: ❑® projector R laptop Name(s) of Speaker(s) A deputation wishing to appear before Council/Committee shall be limited to no more than two (2) speakers with a total speaking time of not more than ten (10) minutes. Name: Pat Campbell, President/CEO Name: Have you presented a deputation previously on this matter? ❑ Yes n No Subject of Presentation Please describe below, the subject matter of the requested presentation in sufficient detail, to provide the Township a means to determine its content and to assess its relative priority to other requests for presentation. Weight will be given to those requests that provide more detailed descriptions of the content of the presentation, particularly defining how the subject matter aligns with Council's Mandate. OSMH Future Hospital Project Medium Hospital Challenges Please identify the type of action you are seeking of Council/Committee on this issue. ❑■ No Action, e.g., an awareness of topic or organization. ❑ To Request Action. Please describe in detail. If you are requesting action, have you been in contact with a staff member to seek a resolution with regard to this matter? ❑ Yes ❑ No If yes, who were you in contact with? age b1 of lbb 8.a) 10:00 a.m. Pat Campbell, President/CEO, Orillia Soldiers' Memorial ... .2, Reason why this presentation is important to Council and to the municipality: Orillia Soldier's Memorial Hospital provides care and services to residents of Oro-Medonte ®ate of Request Friday, April 13, 2018 Name of Requestor: Terry Dyni, Director, Community Relations Address: 170 Colborne Street West Telephone: (705) 325-2201 Fax: Ext. 3798 Email: tadyni aaosmh.on.ca Note: Additional material may be circulated / presented at the time of the deputation. If you intend to include handouts or a presentation using electronic devices, any material will be attached to the public agenda. Please bring fifteen (15) hard copies of any additional material. It is the responsibility of the presenter to ensure that they have received consent for any third party information. Scheduling will be at the discretion of the Clerk, and will be confirmed no later than the 1St business day of the week of the meeting. There are no guarantees that by requesting a certain date(s) your deputation will be accepted, as prior commitments may make it necessary to schedule an alternate date suggested by the Clerk. Please email your request to deputation(a),oro-medonte.ca The Clerk's Office will confirm receipt of the request, however if you do not receive a return email, please contact the Clerk's Office 5 days after the request is submitted. Personal information on this form is collected under the legal authority of the Municipal Act, S.O. 2001, c.25 as amended. The information is collected and maintained for the purpose of creating a record that is available to the general public pursuant to Section 27 of the Municipal Freedom of Information and Protection of Privacy Act. Questions about this collection should be directed to the Clerk's Office, The Corporation of the Township of Oro-Medonte, 148 Line 7 South, Oro-Medonte, Ontario, LOL 2E0. 10/2016 Page 62 of 158 m rn CA) 0 00 SOLOIESS" MEMORIAL Presentation to Council 00 0 6 0 0) Toums%i 0 ., M Proud Heritage, Exciting Future ch Wednesday, May 9, 2018 0 Pat Campbell Excellent compassionate care...Every Ddy • m rn 0 00 6 Agenda Challenges facing Medium Size Hospitals OSMH Foundation Future Hospital Project Update SOLOIESS" MEMORIAL 00 CD CD 3 cn M O O 0 Excellent compassionate care...Every Ddy ' a) Cn 0 00 Carmine Stumpo appointed OSMH President and CEO • Effective July 16, 2018 co • Bachelors of Science in Pharmacy from the Universityof Toronto and a Doctorate in Pharmacy k o Y � o from Wayne State University in Detroit, Michigan , • More than 20 years of strategic leadership, experience over a variety of health system functions within the hospital including emergency, surgery, pharmacy and medicine, as well as -0 regional programs such as cardiac, renal and cancer services cu • A passion for improving population health, looking Q at creative ways to integrate hospital services with `�-• primary and community care. m O • Hold in confidence until 10:30 am 0 Carmine Stumpo �. S01-01EIRS' MEMORIAL MICHAEL GARRON HOSPITAL VP Programs TORONTO EAST Michael Garron Hospital HEALTH NETWOR 0 Q 0 Excellent compassionate Ddy 3 0 0 co SOLOIESS' MEMORIAL Medium Hospital Challenges 07 v O O O 0) 3 0 cn to 0 Qen- z 0 0 Medium Hospital Challenges Ontario's Medium Hospitals 1 Brockville General Hospital 2 Chatham Kent Health Alliance 3 Collingwood General & Marine Hospital 4 Cornwall Community Hospital 5 Erie Shores Healthcare 6 Georgian Bay General Hospital 7 Hawkesbury & District General Hospital 8 Headwaters Health Care Centre 9 Muskoka Algonquin Healthcare 10 Norfolk General Hospital 11 Northumberland Hills Health Centre 12 Orillia Soldiers' Memorial Hospital 13 Pembroke Regional Hospital 14 Perth & Smiths Falls District Hospital 15 Ross Memorial Hospital 16 St. Thomas Elgin General Hospital 17 Stevenson Memorial Hospital 18 Stratford General Hospital 19 Strathroy Middlesex General Hospital 20 Temiskaming Hospital 21 Timmins and District Hospital 22 West Parry Sound Health Centre 23 Woodstock General Hospital SOLOIESS" MEMORIAL • OSMH is one of 23 medium size hospital organizations in 00 LU Ontario (out of approximately 150 hospitals), serving more CD than 2 million patients across the province o LU • The `size' designation of a hospital is determined by volume and scope of services' n LU • A hospital's size has a direct impact on how much revenue CT it receives through the province's funding formula (D • For the past several years, medium size hospitals have cn Q been advocating for change, because the formula disadvantages medium hospitals m O O LU Excellent compassionate care...Every Ddy ' m M co 0 co Medium Hospital Challenges SOLOIESS" MEMORIAL 00 The funding formula "continues to 0 require attention to ensure funding is appropriate and sustainable" 3 • 2017 letter from then Minister of Health and n Long -Term Care, Dr. Eric Hoskins to the 3 HSFR (Health System Funding Reform) CT Hospitals Advisory Committee. (D • Medium size hospital funding was one of 3 CD areas Hoskins identified as a priority for 2018/19 funding allocations n M O O AV Excellent compassionate care...Every Ddy ' m rn 0 00 OSMH Challenges co • OSMH has struggled to balance its budget for the past 6 years, and 0 made some difficult choices during that time • We have a balanced budget plan for the 2018/19 fiscal year, but it's contingent upon some assumptions that are awaiting confirmation 3 • A small adjustment to the funding formula is not what's needed. A CT deliberate and purposeful strategy must be identified to ensure that medium size hospitals are able to provide the services that their cn communities deserve in a sustainable way. SOLOIESS" MEMORIAL GL M O O AV Excellent compassionate care...Every Ddy ' (D 0 O 00 Medium Hospital Challenges "The funding formula for acute-care hospitals favours those Ireassembly line operations in big cities where there are lots of blelAle people rolling through and they're doing dozens of the same procedure over time. It rewards hospitals in larger urban centres with higher patient and procedure volumes while medium-sized hospitals all across this province are struggling to keep the lights on." Scott Aitchison Mayor, Town of Huntsville April 3, 2015— Muskoka Region.com "We have seen our funding eroded through that formula over the last number of years. That model isn't working for many medium-sized hospitals in the province such as Headwaters. The Dufferin County and Caledon communities continue to grow, which is expected to put even more of a strain on Headwaters' resources in the future." Stacy Daub CEO, Headwaters Health Care Centre Nov. 13, 2017 Orangeville Banner "There has to be a serious change in the funding if small to medium-sized hospitals are to survive. And, there is increased impetus being placed on centralization of services in larger urban centres. Rural hospitals are centres of excellence on their own even with extreme under -funding from the Ministry of Health." John Fenik Mayor, Town of Perth Nov. 29, 20171 nsideOttawaValley.com "This crisis is a direct result of a hospital funding formula that does not work in smaller Ontario communities. Instead, the hospitals providing vital services for smaller communities are at risk of reduced funding, the need to decrease services, and, in worst case scenarios, facing closure." SOLOIEFIS" MEMORIAL Graydon Smith Mayor, Town of Bracebridge Mar. 2, 2016 News Release 00 O O O W Z m I-, V 1 0 0— (D Z 0 0 M W 0 00 6 Al • Medium hospitals are working together, and in conjunction with the Ontario Hospital Association, to advocate for a change to the funding o P support for medium hospitals in the short-term (pre-election), and 3 long-term (post-election) • Recognizing that our hospital is a major contributor to our community we are asking for your active support in pushing for funding and policy reform that better reflects the role that we play CD cn • We continue to struggle to meet the needs of our patients. This is 0 most evident in waiting time for care — particularly waiting for a bed if admitted or long waits for surgery, including orthopedics or dia nostic o services SOLOIESS" MEMORIAL Excellent compassionate care...Every Ddy ' O 00 A message on behalf of Orillia Soldiers' Memorial Hospital Foundation CD 0; r- -+. SOLDIERS' MEMORIAL I IN ORILLlA SOLDIERS' MEMORIAL MInFouNoaTIoH You can be the difference 0 Excellent compassionate care... Every Day 3 cu ch Q M O O 04, m w 0 co + SOLDIERS' MEMORIAL 00 v O O O DJ m a A0900 Q - cD K CD0 Sy 0 00 Philanthropic Priorities- 11 C] C] 0 Better Care for Seniors Earlier, More Accurate Diagnosis Healthy Women, Babies & Children w 0 6 0 w 3 cn 0- 0 0 Cn 0 0- 3 m Cn 0 �IL 00 Thank You + SOLDIERS' MEMORIAL Proud Heritage, Exciting Future 00 CD CD w _, 3 CD cn m a 0 Q- c� K CD0 m rn 0 00 SOLOIESS' MEMORIAL Future Hospital Planning for tomorrow's hospital now 07 v O O O 0) 3 CD cn 0- m O O W cn 0 0- m' z CD 0 W O 00 Hospital Construction History + SOLDIERS' MEMORIAL Harvie I.. EJ F °' •II 1962 "1972 V EW - P. :admin:: 1962 Main_, Entrance Soldiers r rri' r� it s 19 Tower 006 _ • • • • • Excellent compassionate care... Every Day • 00 0 00 OSMH Redevelopment Vision 00 OSMH envisions the redevelopment of the hospital space to 0 0 0 include an Ambulatory Centre of Excellence separate but closely located to the Core Hospital. By strongly developing the role of the acute care hospital and related specialty services in the Care Delivery Value Chain, OSMH willfully understand and embrace the role of an acute care hospital that provides specialty care as part of a comprehensive system linked in powerful ways to primary care, community providers, regional partners, subspecialty and tertiary care. :SOLOIESS' MEMORIAL 3 0 cn 0- (D M O O W Cn 0 0- w Telemedicine MENTAL Linked to Primary Care/Urgent Care Ipt Sleep Rooms npt NICU Paeds HEALTH Hospital Support Services Teaching Space Sched 1 Beds Multi -Media Education, Telemedicine MEDICINE SURGERY DI, Lab, Ambulatory Dialysis, ICU, ACE, IMRS, OR & beds Pharmacy, Rehab Procedures Rehab Medicine, Mental Women's Geriatrics, Emergency Health& MSK Chronic Addictions Children's Diseases Outpt Clinics Dialysis IT, DI, Labs, HR, Performance Excellence Unprogrammed Space, e.g., Retail Pharmacy, Diagnostics, LTC, HCC, LHIN Excellent compassionate care...Every D y 0 00 0 0 00 Benefits to model of care • Co -located complementary services that extend the continuum of care and increase continuity one stop between services SHOPPING • Warm hand-offs that engage patients, allow clarification of information and build relationships • Improved wait times 00 0 0 0 3 • Avoidance of emergency department visits, hospital admissions and reduced CT lengths of stay CD cn • Increased system efficiencies through the creation of integrated services and reduction of process waste m • Enabling collaboration of coordination of stakeholders across the ° 0 organization, the local sub -region and the region SOLOIESS" MEMORIAL Excellent compassionate care...Every Ddy ' m 00 0 00 MOHLTC/LHIN PLANNING PROCESS Planning Grants 3 possible approval milestones: proposal development, functional program, design development tage 1 Stage 2 Pre -Capital Proposal Functional (Part AH) (Part A&B) Program (Part AH) � 1 Review and Review and Review and support of approval ' approval of Pre -capital of Stage 1 Stage 2 Submission submission Functional y Program Requires ` Approval Plan Stage 3 Preliminary Design or Output Specifications Stage 4 Working Drawings or Output Specifications Review and approval of blocks and sketch plans; approval to proceed to working drawings or blocks/output specifications Requires Government Approval to Construct Adapted from MOHLTC/LHIN Capital Working Group, Capital Planning Toolkit, November 9, 2010, Capital Planning Bulletin, April 28, 2011. © Agnew Peckham, 2016.All rights reserved; unauthorized use, distribution, publication or reproduction prohibited. Construction Grant Stage 5 Implementation Review and approval to tender & implement/issue RFP or approval to award construction contract/Project Agreement 7 �r 1 ', .• .r 104,111-CKI i FIE ALTH CARE & FACILITY KANNERS n 3 CT M (D cn Q_ (D n O O 0 OL M cn (D 0 00 N O 00 6 Status of OSMH Stage 1 Planning Approval of Pre -capital submission from NSM LHIN Board — Nov. 2017 Submitted to MOHLTC in February 2018 Service Delivery Model Master Program — Assessed & projected future need — Identified services/space for ACC Master Plan Options Business Case — Options Analysis 3 cn Facility Development Plan for the preferred redevelopment option m 0 0 Local Share Plan SOLOIESS" MEMORIAL Excellent compassionate care...Every Ddy ' CD 00 W O 00 6 Engagement is critical • Engagement has been ongoing since project started in 2017 • We are engaging with internal and external partners • Universal support for the need to change • Engagement Tracker in place to capture feedback and document engagement • Look forward to your feedback today and moving forward SOLOIESS" MEMORIAL INTFRNAI OSMH Board of Directors Medical Advisory Committee Medical Staff Association Check -Ins— All Staff Forums Hospital Committees (multiple) OSMH Foundation and Board OSMH Volunteers MOHLTC NSM LHIN Hospital and Healthcare Partners EXTERNAL P FA( Community Engagement Committe Accessibility Advisory Committe Community Leaders Presentation Chippewas of Rama First Natio Royal Canadian Legion — Branch 3 Chamber of Commerc Mainstream Medi Social Media & Dedicated Web Pag HealthScene Magazin Community Open Forum Council Presentations (multiple Oo 0 6 0 W e e s 3 n -0 CT 4 (D e a CD e cn Q e (D s ) M 0 0 veryD y AV O Q CD V 00 O h 00 Sharing information through mainstream and social media arillia hospital eyes major change as redevelopment explored ORMLLIL Inn�M,i®put b.1e. Z T �;:.Itao: al:..,. [Irri�r hosxMl �di.L�v�np n �1 srorarara arra h�laww, rvu raa� Future Is Now At 0ril'Iia Hospital I -A -1)I OLOIESS" MEMORIAL new hospital on Drilliar s horizon M.Rsterpian, at afi>itad$IM. beingr-pparpdR�r new MH -campus 00 7 to ORILLIAMATTERS yam pn 19.2M 12MO PLM tq [get C5lresi! W l J FF 3 mTm (D �e�+,�.K} de Yj,twe Fn4o�W rJr�1 n,.¢ .�rt�rd. Ytfyrwtvnr..nrx.y.+gip. r1..5,.r}a'! rr.rn ar,,.. CD Orillia's Soldiers' Memorial Hospital could shift into two buildings ch fen 1--e Vr(o /ltL _ �r hbregi a I• l V lM r 0 N EV'V VW % SO U) O Q I K CD O rav ba�nc■od�■calsnrx� asw+w ro •.aal aem r.dlerex a.ad ede.aaray aer.d �o-nr. I+Yt1=YY S c F4TRE Tb, td.. h. O.L.S eb— llannm MHWA rffw, i.•rE..rnl., pr*..hw tar—.—Pn M.—h pW man .rhAd — e-" Rd n rrrr �$.., a...eM WWCZPP$i kr�— {Mk {M11�YA RIAIMi/F A9(I P.761 r.aaa ' aid.. v!'d.Y r.r�. wFnppr.,.Ow, }.ir w'Kr+fy i% 71u.a1 Y.6. my, vi.rxa.: trr.p .r�..�sr�! N n. �..t4a a 4-4.A'drw .a�.Sun 43iw Y...i i..w rw� -1)I OLOIESS" MEMORIAL new hospital on Drilliar s horizon M.Rsterpian, at afi>itad$IM. beingr-pparpdR�r new MH -campus 00 7 to ORILLIAMATTERS yam pn 19.2M 12MO PLM tq [get C5lresi! W l J FF 3 mTm (D �e�+,�.K} de Yj,twe Fn4o�W rJr�1 n,.¢ .�rt�rd. Ytfyrwtvnr..nrx.y.+gip. r1..5,.r}a'! rr.rn ar,,.. CD Orillia's Soldiers' Memorial Hospital could shift into two buildings ch fen 1--e Vr(o /ltL _ �r hbregi a I• l V lM r 0 N EV'V VW % SO U) O Q I K CD O rav 00 Cn 0 00 6 Unique Site Characteristics Healing Circle (2008) SOLOIESS' MEMORIAL 4 V4 v, Cenotaph (1966) 00 6 0 �T V l J 3 lTV V 'l'V^ V! lV �F l 0 0 w Cn 0 0- (D v0--. 00�0 � fveryAy m co m 0 co SOLOIESS' MEMORIAL Site and Facility Context 07 v O O O 0) 3 cn m a 0 Q - m' z m 0 s e LEGENO �•, Y; 31 nmPimto 011 I ,Do '"` 'fit T ,, , n1 "DIC1` r y: - , m 7 c 05NIH EgL S IM �s - * Y y Jcmfi . 5 �-_., .� -.tea}• s,. .s � •— r� � � ,.. � I. Y,� Vit, •,y.'' 4 ~j Excellent compassionate care...Every D y (D 00 00 O 00 234 Id. 2n M� Z3 0 230 M Y Ilf9 .,-m 417ro lS om Col fl I "'� in t IC00 DIALOG" SITE TOPOGRAPHY & GRADING 07 v 0 6 O w Z n cu m cn 0- m 0 0 DJ O Q (D vD cD 3 O v� m co co 0 cn co El 0 SITE CHARACTERISTICS MAIN ENTRANCE RAMP 00 0 0 0 w 3 cn m a cn 0 0- (D 04 v� K m 3 0 M W m co 0 0 Cn co SOLOIESS" MEMORIAL ACCESSIBLE ENTRY Excellent compassionate care... Every Ddy 07 v O O O DJ m a (D co 0 cn co SOLOIESS" MEMORIAL FACILITY ASSESSMENT CO! JMN SNALLING AND DETERIORATING BRICK VENEER - ELEANOR JOHNSON WING 00 0 6 0 w 3 cn m a I) O Q- -.AA CD z CD 0 N O 00 STDIWIE', 0 0 P1�NCEa5 �L�1BlT�1441NG �_. _ rtaoasharrgtaraaak:�+a raaa�a{mkM Sr•uLLvda�IIartldhk -Li FUSE kr_armunc ;wd C.) IN rfo.,I Ne H-4nN Carrq!.K ila rlLa 0..= xttm I 'I EL,E�x7a J�Ir�aoH WetL: If ` il EQUTATILIX CENME ON91 I DTIC* (IMI L FULr4wrh Mnlaml rmanmlagWn:mrj I_ I I HQ-Q$WOO 41554"rg 1 Ft Ls�mmn��tlL`rgrn ELE ,LMMWNMi4 R ., TILSrFCEhTIRE(PRE 11ts4$ Fka� Fead+m6Hdahol FUa9B6 G51!« R19C'9"nt�e! 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Lllw 1Llrr 20rn 311x1 40m 50m SCAT E 1 5D7 DI LOM 30 00 0 O 0 w mi, l J (D CD cn Q r --r n 0 0 cn LU O Q 3 0 m CA) 0 00 Design Concepts under Consideration SOLOIESS" MEMORIAL 0 0 0 Option 1 Ambulatory Care Centre on East Side of Property 6 cn GL I M O O AV Excellent compassionate care...Every Ddy ' 0 Excellent compassionate care...Every D y M Excellent compassionate Beare.. _ Every Da_v 0 Excellent compassionate care...Every D y 0 Excellent compassionate care...Every D y i •IM116 Excellent compassionate care—EveryDay 0 Excelien t compassionate care... Every Day v 0 0 0 co CLOIESS" MEMORIAL DIALOE" OPTION 1: PHASE 3B 07 v O O O DJ m a U) 0 CL CD U. K CD0 Excellent compassionate care...Every D y v m 0 N O 00 Design Concepts under Consideration SOLOIESS" MEMORIAL 0 0 0 Option 2 Ambulatory Care Centre on West Side of Property 6 cn GL I M O O AV • Excellent compassionate care...Every Ddy ' v C) CA) O_ 00 Demolition of Eleanor J�r��\`� ECU cat ion Centre Derno I it ion of two structures e of � Eleanor Jonnson Wing construction of new core Hospital addition. Houses campus wide infrastructure IT Data centre, Paediatric outpatient an corporate Services temporarily decarg into Soldiers Wing Level 2 Services decanted from Princess Elizabeth "' J Wing, Harvie Wing antlACIministration Wing Demolition of Princess Elisabeth Wing, Harvie Wing andAaMinistrationWing 11 NEW BUILD :... DEMOLISH 00 O O O tv Z DIALO©' OPTION 2: PHASE 1AIli W O_ 0- (D (D very flay n tv 3 tS (D (D to 0- (D (D n m O DIALO©' OPTION 2: PHASE 1AIli W O_ 0- (D (D very flay sv O O 00 6 New construction a Cent re 41 aHEW BUILD DEMOLISH SOLOIESS" MEMORIAL 00 v O O O 0) Z DIALDEr O OPTION 2: PHASE 1B LU cn O Q O. V0--.. 00�0 ) Eye ryD y i Excellent compassionate care...Every D y v m 0 rn 0 00 Design Concepts under Consideration SOLOIESS" MEMORIAL 0 0 0 Option 3 v Greenfield Option v cn 0L I M O O AV Excellent compassionate care...Every Ddy ' v m O 0 00 6 73 SOLOIESS' MEMORIAL mi, m 1, 14, � •r I 1 PUu I I f 1 � f I 1 --------------------------------------- 1 1 r„ ____---________________-__� I 1 I 1 + CORE HOSPITAL I f 1 I 1 I + r---------- • • I lop --_______ ( � I 1 f 1 1 • o14 BULAY10 I I I f • 1 CENTRE I I I 1 ti•asa•a• •1 f 1 � i 1 i 1 1 I I I --------------------- 51TE PUN 73 SOLOIESS' MEMORIAL mi, m 1, 14, � •r v m 0 00 0 00 What are we asking 00 Continued political advocacy for sustainability on behalf of the hospital Support of our capital requirements Ongoing engagement in the Future Hospital project — at this table,CT and as part of our Community Engagement Committee SOLOIESS" MEMORIAL cn GL I M O O AV Excellent compassionate care...Every Ddy ' v cu 0 0 00 SOLOIESS' MEMORIAL Thank you! Any Questions? _, 3 CD cn m a cn 0 0 - 'A m cn K CD 0 v' 9.a) S/Sgt. Landry, Ontario Provincial Police, Barrie Detachment re. Fir... Police Services Board Report for Oro-Medonte Township Records Management System January to March - 2018 Actual January to March Year to Date - March 2017 2018 % Change 2017 2018 % Change Murder 0 0 -- 0 0 -- Other Offences Causing Death 0 0 -- 0 0 - Attempted Murder 01 0 --1 0 01 -- Sexual Assault 0 3 -- 0 3 -- Assault 5 9 80.0% 5 9 80.0% Abduction 0 0 -- 0 0 -- Robbery 0 0 -- 0 0 -- Other Crimes Against a Person 4 4 0.0% 4 4 0.0% Total 9 16 77.8% 9 16 77.8% Actual January to March Year to Date - March 2017 2018 % Change 2017 2018 % Change Arson 1 0 -100.0% 1 0 -100.0% Break & Enter 10 10 0.0% 10 10 0.0% Theft Over 6 5 -16.7% 6 5 -16.7% Theft Under 26 17 -34.6% 26 17 -34.6% Have Stolen Goods 2 0 -100.0% 2 0 -100.0% Fraud 14 8 -42.9% 14 8 -42.9% Mischief 8 9 12.5% 8 9 12.5% Total 67 49 -26.90/. 67 49 -26.90/. Drug Crime Actual January to March Year to Date - March 2017 2018 % Change 2017 2018 % Change Possession 5 3 -40.0% 5 3 -40.0% Trafficking 0 4 -- 0 4 -- Importation and Production 1 0 -100.0% 1 0 -100.0% Total 6 7 16.7% 6 7 16.70/. Clearance Rate Detachment: 1B - BARRIE Data source date: Report Generated by: 2018/04/14 Jaffray, Sherry 5 4 53 Q2 1 0 Possession Trafficking Importation 2017 2018 Report Generated on: Apr 26, 2018 2:38:11 PM PP—CSC—Operational Planning -4300 Page 110 of 158 9.a) S/Sgt. Landry, Ontario Provincial Police, Barrie Detachment re. Fir... Police Services Board Report for Oro-Medonte Township Records Management System January to March - 2018 Clearance Rate January to March Year to Date -March 2017 2018 % 2017 2018 100% Change Criminal Record Checks 80% Change 2017 2018 Difference 2017 2018 Difference -75.0% 8 Z -75.0% & Drug) 60% Violent Crime 88.9% 100.0% 11.1% 88.9% 100.0% 11.1% 40% 20% Property Crime 19.4% 12.2% -7.2% 19.4% 12.2% -7.2% Drug Crime 66.7% 100.0% 33.3% 66.7% 100.0% 33.3% 0% Violent Property Drug Total Crim... Cri... Crime (Viole... Total (Violent, 39.4% 47.6% 8.2% 39.4% 47.6% 8.2% Property &Drug) 2017 2018 Unfounded Unfounded January Tota I (Violent, Property to March Year to Date -March 2017 2018 % 2017 2018 2018 Change Criminal Record Checks 149 Change -49.0% 149 Change Total (Violent, Property 8 Z -75.0% 8 Z -75.0% & Drug) Criminal Record and Vulnerable Sector Screening Checks Actual January & Drug) 0 Criminal Record ... Vulnerable Secto... D 4 8 2017 2018 I I 80 160 240 2017 2018 Data contained within this report is dynamic in nature and numbers will change over time as the Ontario Provincial Police continue to investigate and solve crime. Data Utilized - Major Crimes - Niche RMS All Offence Level Business Intelligence Cube Detachment: 113 - BARRIE Data source date: Report Generated by: 2018/04/14 Jaffray, Sherry Report Generated on: Apr 26, 2018 2:38:11 PM PP -CSC -Operational Planning -4300 Page 111 of 158 to March Year to Date -March 2017 2018 % Change 2017 2018 Change Criminal Record Checks 149 76 -49.0% 149 76 -49.0% Vulnerable Sector Screening Checks 134 226 68.7% 134 226 68.7% & Drug) 0 Criminal Record ... Vulnerable Secto... D 4 8 2017 2018 I I 80 160 240 2017 2018 Data contained within this report is dynamic in nature and numbers will change over time as the Ontario Provincial Police continue to investigate and solve crime. Data Utilized - Major Crimes - Niche RMS All Offence Level Business Intelligence Cube Detachment: 113 - BARRIE Data source date: Report Generated by: 2018/04/14 Jaffray, Sherry Report Generated on: Apr 26, 2018 2:38:11 PM PP -CSC -Operational Planning -4300 Page 111 of 158 9.a) S/Sgt. Landry, Ontario Provincial Police, Barrie Detachment re. Fir... Police Services Board Report for Oro-Medonte Township Integrated Court Offence Network January to March - 2018 Criminal Code and Provincial Statute Charges Laid Offence Count January to March Year to Date - March 2017 2018 % Change 2017 2018 % Change Highway Traffic Act 593 625 5.4% 593 625 5.4% Criminal Code Traffic 34 22 -35.3% 34 22 -35.3% Criminal Code Non- Traffic 92 39 -57.6% 92 39 -57.6% Liquor Licence Act 14 6 -57.1% 14 6 -57.1% Other Violations 91 53 -41.8% 91 53 -41.8% All Violations 824 745 -9.6% 824 745 -9.60/0 = 700 U 500 300 a� 100 G.. ,0a 2017 2018 Traffic Related Charges Offence Count January to March Year to Date -March 500 I 3 400 2017 2018 % 2017 2018 Change Change 31 o U 300 -35.5% 31 20 -35.5%tracted 15 5 -66.7% c 200 5 -66.7% Speeding 395 459 16.2% 395 459 16.2% a� w p 100 U Seatbelt 5 8 60.0% 5 8 60.0% 0 Speeding Impaired Seatbelt Distracted 2017 2018 EDi Integrated Court Offence Network data is updated on a monthly basis: Data could be as much as a month and a half behind. Data Utilized - Ministry of Attorney General, Integrated Court Offence Network - Integrated Court Offence Network Charge Business Intelligence Cube Detachment: 1B - BARRIE Data source date: Report Generated by: Apr 16, 2018 5:00:36 PM Jaffray, Sherry Report Generated on: Apr 26, 2018 2:36:41 PM PP—CSC—Operational Planning -4300 Page 112 of 158 paired 31 20 -35.5% 31 20 -35.5%tracted 15 5 -66.7% 15 5 -66.7% Integrated Court Offence Network data is updated on a monthly basis: Data could be as much as a month and a half behind. Data Utilized - Ministry of Attorney General, Integrated Court Offence Network - Integrated Court Offence Network Charge Business Intelligence Cube Detachment: 1B - BARRIE Data source date: Report Generated by: Apr 16, 2018 5:00:36 PM Jaffray, Sherry Report Generated on: Apr 26, 2018 2:36:41 PM PP—CSC—Operational Planning -4300 Page 112 of 158 9.a) S/Sgt. Landry, Ontario Provincial Police, Barrie Detachment re. Fir... Police Services Board Report for Oro-Medonte Township Collision Reporting System January to March - 2018 Motor Vehicle Collisions by Type 120 100 Incidents January to March Year to Date -March 80 2017 2018 % 2017 2018 Change Change 60 = 40 20 0 Fatal 0 1 -- 0 1 -- Personal Injury 9 16 77.8% 9 16 77.8% Property Damage 88 107 21.6% 88 107 21.6% Fatal Personal Property Injury Damage 2017 2018 Total 97 124 27.8% 97 124 27.80% 1111 Fatalities in Detachment Area Incidents January to March Year to Date -March 2017 2018 %Change 2017 2018 %Change Motor Vehicle Collision Fatal Incidents 0 1 -- 0 1 -- Alcohol Related 0 0 -- 0 0 -- Off-Road Vehicle Fatal Incidents 0 0 -- 0 0 -- Alcohol Related 0 0 -- 0 0 -- Motorized Snow Vehicle Fatal Incidents 0 0 -- 0 0 -- Alcohol Related 0 0 -- 0 0 -- Persons Killed January to March Year to Date -March 2017 2018 %Change 2017 2018 %Change Motor Vehicle Collision 0 1 -- 0 1 -- Off-Road Vehicle 0 0 -- 0 0 -- Motorized Snow Vehicle 0 0 -- 0 0 -- Primary Causal Factors in Fatal Motor Vehicle Collisions Detachment: 1B - BARRIE Data source date: Report Generated by: 2018/04/25 Jaffray, Sherry Report Generated on: Apr 26, 2018 2:33:44 PM PP—CSC—Operational Planning -4300 Page 113 of 158 Fatalities in Detachment Area Incidents January to March Year to Date -March 2017 2018 %Change 2017 2018 %Change Motor Vehicle Collision Fatal Incidents 0 1 -- 0 1 -- Alcohol Related 0 0 -- 0 0 -- Off-Road Vehicle Fatal Incidents 0 0 -- 0 0 -- Alcohol Related 0 0 -- 0 0 -- Motorized Snow Vehicle Fatal Incidents 0 0 -- 0 0 -- Alcohol Related 0 0 -- 0 0 -- Persons Killed January to March Year to Date -March 2017 2018 %Change 2017 2018 %Change Motor Vehicle Collision 0 1 -- 0 1 -- Off-Road Vehicle 0 0 -- 0 0 -- Motorized Snow Vehicle 0 0 -- 0 0 -- Primary Causal Factors in Fatal Motor Vehicle Collisions Detachment: 1B - BARRIE Data source date: Report Generated by: 2018/04/25 Jaffray, Sherry Report Generated on: Apr 26, 2018 2:33:44 PM PP—CSC—Operational Planning -4300 Page 113 of 158 Primary Causal Factors in Fatal Motor Vehicle Collisions Detachment: 1B - BARRIE Data source date: Report Generated by: 2018/04/25 Jaffray, Sherry Report Generated on: Apr 26, 2018 2:33:44 PM PP—CSC—Operational Planning -4300 Page 113 of 158 9.a) S/Sgt. Landry, Ontario Provincial Police, Barrie Detachment re. Fir... Police Services Board Report for Oro-Medonte Township Collision Reporting System January to March - 2018 Incidents January to March Year to Date -March 1 2017 2018 % 2017 2018 Change Change Speeding as a 0 1 0 0 1 0 contributing factor (U 2 Where alcohol is 0 0 0 0 0 0 involved U Wildlife as a 0 0 0 0 0 0 contributing factor Inattentive driver as a 0 0 0 0 0 0 0 contributing factor contributing factor \a�� Persons Killed January to March Year to Date -March 2017 2018 % 2017 2018 �a Change Change ti 2017 2018 Seatbelt as a 0 0 0 0 0 0 Data Utilized - SQL online application reporting system — OPP CRS 2.3.09 - Collision Reporting System Business Intelligence Cube Detachment: 1B - BARRIE Data source date: Report Generated by: 2018/04/25 Jaffray, Sherry Report Generated on: Apr 26, 2018 2:33:44 PM PP—CSC—Operational Planning -4300 Page 114 of 158 contributing factor Data Utilized - SQL online application reporting system — OPP CRS 2.3.09 - Collision Reporting System Business Intelligence Cube Detachment: 1B - BARRIE Data source date: Report Generated by: 2018/04/25 Jaffray, Sherry Report Generated on: Apr 26, 2018 2:33:44 PM PP—CSC—Operational Planning -4300 Page 114 of 158 �12.a) Andria Leigh, Director, Developments, corre ondence dated... k''Simcoe Lounty CjOAME MUSKOKA ['AIOLIC .� District School Board DISTRICT SCHOOL BOARD EDUCATION DEVELOPMENT CHARGES Simcoe County NOTICE OF PUBLIC MEETINGS FIRST MEETING — POLICY REVIEW PUBLIC MEETING — TUESDAY, MAY 1, 2018 @ 6:00 P.M. Simcoe County District School Board, Education Centre 1170 Highway 26, Midhurst, Ontario TAKE NOTICE that on May 1, 2018, the Simcoe County District School Board and the Simcoe Muskoka Catholic District School Board will hold joint public meetings pursuant to Section 257.60 of the Education Act. The purpose of the meetings will be to review the current education development charge policies of both Boards and to solicit public input. Any person who attends the meetings may make a representation to the Boards in respect of the policies. The Boards will also consider any written submissions. A Policy Review Document setting out the Boards' policies for the current education development charge by-laws will be available on or before April 17, 2018, at both Boards' administrative offices during regular office hours and on the Boards' websites (www.scdsb.on.ca and www.smcdsb.on.ca). IMMEDIATELY FOLLOWED BY: SECOND MEETING — SUCCESSOR BY-LAW PUBLIC MEETING — TUESDAY, MAY 1, 2018 @ 6:30 P.M. Simcoe County District School Board, Education Centre 1170 Highway 26, Midhurst, Ontario TAKE NOTICE that on May 1, 2018, the Simcoe County District School Board and the Simcoe Muskoka Catholic District School Board will jointly hold their second public meetings pursuant to Section 257.63 of the Education Act. The purpose of these meetings is to consider the continued imposition of education development charges and successor by-laws and to inform the public generally about the education development charge proposal of each Board. Any person who attends the meeting may make a representation to the Boards in respect of the proposals. The Boards will also consider any written submissions. All submissions received in writing and those expressed at the public meeting will be considered prior to the enactment of an education development charge by-law. On Tuesday, June 5, 2018, each Board will consider the enactment of a by-law imposing education development charges in Simcoe County. The education development charge background study required under Section 257.61 of the Education Act (including the proposed EDC by-laws) which details each Board's education development charge proposal will be available on or before April 17, 2018, at both Boards' administrative offices during regular office hours and on the Boards' websites (www.scdsb.on.ca and www.smcdsb.on.ca). THIRD PUBLIC MEETING — IN CONSIDERATION OF BY-LAW ENACTMENT — TUESDAY JUNE 5, 2018 @ 6:00 PM Simcoe Muskoka Catholic District School Board, Catholic Education Centre 46 Alliance Boulevard, Barrie TAKE NOTICE that on June 5, 2018, the Simcoe County District School Board and the Simcoe Muskoka Catholic District School Board will jointly hold their third public meetings. The purpose of these meetings is to consider the enactment of successor EDC by-laws in Simcoe County. Any person who attends the meeting may make representations to the Boards in respect of this matter. The Boards will also consider any written submissions. All interested parties are invited to attend the public meetings. The Boards would appreciate receiving written submissions one week prior to the Public Meetings, so that they may be distributed to Trustees prior to the meetings. Submissions and requests to address the Boards as a delegation should be submitted to: Brian Jeffs, Superintendent of Business and Facility And Peter Derochie, Associate Director of Education Services Simcoe Muskoka Catholic District School Board Simcoe County District School Board 46 Alliance Boulevard, Barrie, Ontario L4M 5K3 1170 Highway 26, Midhurst, Ontario, L9X 1N6 Tel: (705) 722-3555; Fax: (705) 722-6534 Tel: (705) 734-6363 Ext. 11259; Fax: (705) 728-2265 pderochie@smcdsb.on.ca bjeffs@scdsb.on.ca Any comments or requests for further information regarding this matter may be directed to Brian Jeffs for the Simcoe County District School Board or Peter Derochie for the Simcoe Muskoka Catholic District SchoolPgtb; 115 of 158 12.a) Andria Leigh, Director, Development Services, correspondence dated... Watson & Associates ECONOMISTS L April 17, 2018 Plaza Three 101-2000 Argentia Rd. Mississauga, Ontario Canada L5N 1V9 Phone: (905) 272-3600 Fax: (905) 272-3602 e-mail: info(d-)watson-econ.ca Re: Simcoe County District School Board & Simcoe Muskoka Catholic District School Board Education Development Charge Background Study 2018 The Education Development Charge ("EDC") Background Study and analysis that Watson & Associates Economists Ltd prepared on behalf of the Simcoe County District School Board (SCDSB) and the Simcoe Muskoka Catholic District School Board (SMCDSB) uses similar assumptions to the current EDC by-laws that the Boards passed in 2013. The underlying assumptions are consistent with the 2013 EDC analysis in that the background study and calculations were based on a jurisdiction wide analysis, with a uniform rate applied equally to all types of residential development. The charges are based on a 90% residential allocation and 10% non-residential allocation. The background study contains a sensitivity analysis that shows a range of EDC charges based on allocations from 0% non-residential to the maximum allowable non-residential rate of 40%. In addition, the background study also provides a range of charges based on dwelling types to illustrate the differences in the charge between uniform and differentiated rates. The residential housing forecast is used principally to project student enrolment that will be generated from new residential development. The residential forecast for this EDC analysis totals more than 92,000 units (including seasonal units). This is more than 16,000 units greater than the number of units that was assumed in the 2013 EDC forecast. While there are considerably more units in the 2018 EDC forecast, it is important to note that in the 2013 forecast almost 62% of all units were low density whereas in 2018 only 53% are low density and 40% are medium or high density. In addition, in 2013 there were just over 3,500 units forecast for seasonal uses while in 2018 there are almost 6,000 seasonal units included in the forecast. The increase in units has resulted in increased enrolment projections and site needs in some areas of the County; however, the higher density developments have mitigated the number of students projected in some cases. The current SCDSB EDC is $1,311 per residential unit and $0.35 per square foot of gross floor area ("GFA") for the non-residential charge. For the SMCDSB, the residential charge is $448 per dwelling unit and $0.12 per square foot of GFA. The total combined charges for both school boards is currently $1,759 per residential unit and $0.47 per square foot of GFA. The proposed 2018 EDC rates have escalated fairly significantly for both school boards. The proposed charges for the two school boards total $5,064 per residential unit and $1.37 per square foot of GFA — this is an increase of 188% on the residential side and almost 192% on the non-residential side. The SCDSB proposed EDC is $3,591 per dwelling unit and $0.97 per square foot of GFA and the SMCDSB proposed EDC is $1,472 per dwelling unit and $0.40 per square foot of GFA. While the proposed EDC increases are significant, it is important to note that the price of land in Simcoe County has escalated significantly since the Boards passed their current by-laws in 2013. At that time, the average price of land in Simcoe County, based on then current appraisals, was approximately $305,000 per acre (using an average of appraised values throughout the County). The 2018 appraisals commissioned by the Boards indicate that the average price per acre is now closer to $800,000 per acre. For example, in 2013 land in Barrie was valued at a little less than $317,000 per acre and land in Bradford West Gwillimbury was appraised at approximately $430,000 per acre. The 2018 appraised EDC 2018 01 Planning for growth Page 116 of 158 12.a) Andria Leigh, Director, Development Services, correspondence dated... values indicate that land in Barrie is now valued at $900,000 per acre and land in Bradford West Gwillimbury has increased to $1.5 million per acre. On a jurisdiction wide basis, the average price of land per acre has increased almost 160% and in Barrie and Bradford West Gwillimbury (which account for a major portion of future school site needs) the cost of land per acre increased by 184% and 275%, respectively. Ultimately, while there are a variety of factors that impact the proposed EDC rates, increased land values experienced throughout the County since 2013 are primarily responsible for the increases in the Boards' proposed EDCs. Page 117 of 158 12.a) Andria Leigh, Director, Development Services, correspondence dated... `lawn of/`Ville de Penetanguishene .l� April 27, 2018 Robin Dunn Township of Oro-Medonte 148 Line 7 South Oro-Medonte, ON LOL2E0 Dear Ms. Dunn; RE: Proposed Education Development Charges At the Council meeting of April 25, 2018, the Council of the Town of Penetanguishene received correspondence from Watson and Associates Economists Ltd. in regards to the Simcoe County District School Board and Simcoe Muskoka Catholic District School Board Education Development Charge Background Study 2018 and notice of Public Meetings. Please find enclosed a copy of the resolution passed by Council requesting the respective School Boards consider a differential development charge rate (area specific rate) that more appropriately reflects both the growth projections and the actual real estate values for North Simcoe which would not negatively impact the future residential and non-residential development within Penetanguishene and North Simcoe. Should the proposed education development charges affect your municipality, please consider supporting this resolution. If you require further information, please don't hesitate to contact the undersigned. Jeff Lees, CPA, CGA Chief Administrative Officer jlees@penetanguishene.ca 705-549-7453 ext. 212 /kc Encl. 10 rue Robert St. West/ouest, P.O./C.P. Box 5009 Penetanguishene, ON L9M 2G2 Tel: 705.549.7453 Fax: 705.549.3743 www.penetanguishene. c a Page 118 of 158 12.a) Andria Leigh, Director,1 !) Devpment Services, correspondence dated... irlll'�`l %*rte . fi `'��c'tall -silel1v Regular Meeting of Council Wednesday April 25, 2018 Moved by: Deputy Mayor Anita Dubeau Seconded by: Councillor Brad Saunders THAT the Simcoe County District School Board and Simcoe Muskoka Catholic District School Board Education Development Charges Study has been recently completed and is currently considering updated Development Rates across Simcoe County; AND THAT as a result of the Development Charges Study prepared by Watson and Associates for the two Boards there will be a significant impact to the proposed development charges for the respective boards and upon future development across Simcoe County; AND THAT the combined rates for both school boards currently is $ 1,759 per residential unit and is proposed to increase to $5,064 per residential unit representing an increase of 188% and the combined gross floor area charge of $ 0.47 per square foot for non- residential is proposed to increase to $ 1.37 per square foot for non-residential development representing an increase of 192%; AND THAT the study suggests that land values have increased significantly over the time frame from 2013 when the previous study was completed through to 2018. The study notes that land values in the 2013 study suggested a South Simcoe (Barrie and Bradford West Gwillimbury) average of $305,000 to $430,000 per acre to 2018 levels of $900,000 to $1,500,000 per acre reflecting increases ranging from 184% to 275%; AND FURTHER THAT land values in Penetanguishene and North Simcoe have not increased at the same levels as noted in the study, and the study fails to recognize the uniqueness of the real estate market and growth projections in North Simcoe and specifically Penetanguishene; NOW THEREFORE Penetanguishene Council hereby requests that the respective School Boards consider a differential development charge rate (area specific rate) that more appropriately reflects both the growth projections and the actual real estate values for North Simcoe which would not negatively impact the future residential and non- residential development within Penetanguishene and North Simcoe. CARRIED. Mayor Gerry Marshall Page 119 of2l6& a g e 12.b) Report No. CS2018-13, Janette Teeter, Supervisor, Clerk's Services... Township of Report Proud Heritage, Exciting Future Report No. To: Prepared By: CS2018-13 Council Janette Teeter, Deputy Clerk Meeting Date: Subject: Motion # May 9, 2018 Orillia Fish and Game Conservation Club, 2018 50150 Draws, Request to Roll #: R.M.S. File #: Waive Lottery License Financial Guarantee Component Recommendation(s): Requires Action For Information Only It is recommended that: 1. Report No. CS2018-13, Janette Teeter, Deputy Clerk re: Orillia Fish and Game Conservation Club, 2018 50150 Draws, Request to Waive Lottery License Financial Guarantee Component be received and adopted. 2. That the request to waive the Financial Guarantees/Letter of Credit component for 2018 50150 draws from the Orillia Fish and Game Conservation Club be approved. 3. And that staff proceed accordingly and advise the applicant of Council's decision under the Clerk's signature. Background: The Alcohol and Gaming Commission (AGCO) is responsible for administering the lottery licensing program in the Province. Municipalities and the AGCO are responsible for issuing lottery licenses to eligible charitable and religious organizations which may raise funds through licensed lottery events. The Orillia Fish and Game Conservation Club (OFGCC) is a volunteer organization that was founded in 1947 initiating conservation projects in the Orillia area. OFGCC began conducting 50150 draws at Burl's Creek in 2006. These draws are held annually in June and September during the Barrie Automotive Flea Markets. Per OFGCC's website, these draws are a major fundraiser for OFGCC, raising money for the many sponsored conservation projects. In addition to funds raised for conservation, a portion of the funds are donated to other local charities such as St. John Ambulance and the Orillia Corporate Services May 9, 2018 Report No. CS2018-13 Page 1 of 4 Page 120 of 158 Soldier's 9h'4ervices... draws in 2006, the Club has made charitable donations close to $100,000.00. Council has previously waived the Financial Guarantees/Letter of Credit component, per the AGCO's policy, for OFGCC's 50150 draws yearly since 2012. Staff received correspondence dated April 23, 2018 from John Kranjec, Past President & Chairman, OFGCC, to request the same consideration for the 2018 draws (Attachment #1). The purpose of this report is to advise Council of the AGCO's licensing policy requirements and make a decision with respect to the Financial Guarantees component for the said draws held in the Township. Analysis: AGCO Lottery Policies provides that, in order to safeguard the interests of both the public and the licensee, and to ensure that all prizes can be awarded, the licensing authority (the Township), may require that an organization submit a financial guarantee covering the total value of prizes. However, the licensing authority must require a financial guarantee for lotteries with a total prize value of $10,000 or over, including taxes. Acceptable financial guarantees include: (1) an irrevocable letter of credit from a recognized financial institution, or (2) a bank draft or money order. Additional requirements are outlined in the AGCO Lottery Licensing Policy Manual, Sections 3.6.7, Financial Guarantees and 3.6.8 Letters of Credit, enclosed respectively as Attachments 42 and #3. Staff confirm that all past licenses were issued and that the Township did not receive any complaints regarding OFGCC's process of running the lotteries or the lottery applications. Due to OFGCC's long standing history, process of conducting and success of the lotteries, there is an option for the Township to waive this financial requirement. Corporate Services May 9, 2018 Report No. CS2018-13 Page 2 of 4 Page 121 of 158 12.b) Report No. CS2018-13, Janette Teeter, Supervisor, Clerk's Services... Financial 1 Legal Implications 1 Risk Management: Four (4) 50150 lottery applications have been submitted for the said June event as follows: Date Maximum prizes to be awarded it all tickets sold at maximum price per ticket June 7 $ 4,500 June 8 $10,000 June 9 $15,000 June 10 $ 4,000 Sept. 6 TBC Sept. 7 TBC Sept. 8 TBC Sept. 9 TBC The fall applications have not been submitted at this time. If the Financial Guarantee component of the applications are waived, in the event of non-compliance by OFGCC, the Township will be responsible for the respective interests of the successful winners of each lottery. Accordingly, the potential total, if the June 8, and 9 draws are not correctly processed, could be up to a maximum of $25,000. However, staff have received written confidential correspondence dated December 31, 2017 confirming that OFGCC does have liquid funds to cover any indebtedness that OFGCC may be responsible for in relation to the granting of the submitted licenses. Nevertheless, this written confirmation does not meet the Financial Guarantee requirements stipulated by AGCO. Policies/Legislation: • AGCO's Lottery Licensing Policy Manual. Corporate Strategic Goals: • Customers First! • Continuous Improvement & Fiscal Responsibility Consultations: None. Corporate Services May 9, 2018 Report No. CS2018-13 Page 3 of 4 Page 122 of 158 12.b) Report No. CS2018-13, Janette Teeter, Supervisor, Clerk's Services... Attachments: Attachment #1 — Correspondence dated April 23, 2018 from The Orillia Fish and Game Conservation Club (OFGCC). Attachment #2 — AGCO's General Lottery Licensing Policies, Section 3.6.7 Financial G uarantees. Attachment #3 — AGCO's General Lottery Licensing Policies, Section 3.6.8 Letters of Credit. Conclusion: It is recommended, given OFGCC's past conduct and the fact that the Township has received confirmation of sufficient liquid funds, that Council waives the Financial Guarantees/Letter of Credit component for the Orillia Fish and Game Conservation Club 50/50 draws for 2018. Respectfully submitted: Janette Teeter Supervisor, Clerk's Services/Deputy Clerk SMT Approval / Comments: Corporate Services Report No. CS2018-13 C.A.O. Approval / Comments: 11--41� - A, May 9, 2018 Page 4 of 4 Page 123 of 158 12.b) Report No. CS2018-13, Janette Teet'i,4ekk's Services... XFISH4 The Orillia Fish and Game Conservation Club 0 BOX 52, ORILLIA, ONTARIO, CANADA L3V 6H9 \�RVATIoAt April 23d, 2018 The Corporation of the Township of Oro-Medonte 148 Line 7 South P.O. Box 100, Oro Ontario LOL 2X0 Dear Sirs: On Behalf of the Orillia Fish and Game Conservation Club, I would like to request that Oro/Medonte council consider a waiver of financial guarantees in order for the Club to operate our annual spring and fall 50150 draws as you have so generously done in the past. The draws will take place at the Barrie Automotive Flea Market, located at Burl's Creek Event Park. The proceeds from the 50150 draws will once again be used to fund Soldiers Memorial Hospital as well as providing funds for our Club to continue to perform conservation projects in and around Simcoe County. Funds raised from this event benefit our community, not only for our generation but for future generations yet to come. The Orillia Fish and Game Conservation Club, with the assistance of your Staff, has worked diligently in the past to adhere to the rules and regulations as stipulated by the Alcohol and Gaming Commission of Ontario and will continue to do so in the future. I would like to thank you for the trust you have placed in our Club in the past and hope that you will consider our request for waiver of financial guarantees once again this year. Yours i onse atio Jo Kranjec, Past President & Chairman ✓Ifr'lifeI��fi -cc'�� Page 124 of 158 12.b) Report No. CS2018-13, Janette Teeter, Supeivt or, Clerk's S� 'ces... l��c��.�k� CHAPTER 3: GENERAL LOTTERY LICENSING POLICIES 3.6.7. FINANCIAL GUARANTEES In order to safeguard the interests of both the public and the licensee, and to ensure that all prizes can be awarded, the licensing authority may require that an organization submit a financial guarantee covering the total value of prizes. The licensing authority must require a financial guarantee for lotteries with a total fixed prize value of $10,000 or more, including taxes. When the total fixed -prize value is $10,000 or more, the licensing authority requires an irrevocable standby letter of credit as the form of financial guarantee. (See Section 3.6.8, "Letters of credit;' for further information.) Where deemed appropriate, the licensing authority may also require a financial guarantee for lotteries with a fixed prize amount below $10,000 where the prize is a percentage of the gross ticket sales. Acceptable forms of financial guarantees are: an irrevocable standby letter of credit from a recognized financial institution acceptable to the licensing authority; • a bank draft or money order. The Registrar may specify the form of financial guarantee that must be provided. Guarantees for municipally issued licences must be made payable to the municipality and guarantees for provincially issued licences must be made payable to the Minister of Finance. A guarantee must begin on the date of the licence application and expire no sooner than 45 days after the licence expiry date. The financial guarantee must indicate the purpose for which it was issued and must be in a form acceptable to the licensing authority. If a licensee is unable to award the prizes approved by the licence, the licensing authority may draw upon the financial guarantee to ensure that the prizes are awarded. The licensing authority will return the financial guarantee to the organization as soon as the organization has distributed all prizes and submitted the list of winners and the required financial reports. Therefore, it is in an organization's best interest to fulfil these obligations as soon as possible. In the case of municipal licences, the municipality must inform the Registrar if the licensee is unable to award the prizes as approved in the licence. This information may have implications for future applications from the licensee. 102 Lottery Licensing Policy Manual - 4360E (2017/10) Page 125 of 158 12.b) Report No. CS2018-13, Janette Teeter, r �I&v&A%Services... CHAPTER 3: GENERAL LOTTERY LICENSING POLICIES 3.6.8. LETTERS OF CREDIT With the exception of 50/50 draws, licensing authorities must obtain irrevocable standby letters of credit for lottery licences with a total prize value of $10,000 or greater, including taxes. A licensing authority may also require a letter of credit for a lower prize amount. A letter of credit or other financial guarantee may be required for 50/50 draws where deemed appropriate. The letter of credit must: • be issued by a recognized financial institution, • be made payable on presentation of the original letter of credit at the issuing financial institution, • cover the full value of all prizes offered, including any bonus prize, • permit partial draws (that is, can be cashed in part), • be valid for a minimum of 45 days after the licence expiry date, and • indicate the purpose for which it was issued. The licensing authority may accept a letter of credit set up and paid for by a third party that permits draws to secure the licensee's obligations. A letter of guarantee is not an acceptable financial guarantee. A letter of credit must be made payable independent of any occurrence of default on any obligation by the licensee. Payment under a letter of credit must not require the Minister of Finance or municipal licensing authority to provide a statement that amounts paid will be retained or used in connection with any obligation or pursuant to any agreement between the licensing authority and the licensee. The licensing authority will return the letter of credit to the licensee once the licensee has distributed the prizes and submitted the list of winners and a financial report. If a licensee is unable to award the prizes as approved on the licence, the licensing authority may draw upon the letter of credit to ensure that the prizes are awarded as approved on the licence. A municipality must inform the Registrar if a licensee is unable to award the prizes. A licensee's inability to award prizes may have implications for the licensee's future applications. 3.6.9. STANDARD FINANCIAL REPORTS Licensees must complete accurate standard financial reports for each lottery event. The reports must be filed with the licensing authority in accordance with the reporting requirements of the terms and conditions of the lottery licence. Licensing authorities will report any inconsistencies to the ACCO. Lottery Licensing Policy Manual - 4360E (2017/10) 103 Page 126 of 158 13.b) Mayor H.S. Hughes, Harry Hughes, Mayor Township of Oro-Medonte 148 Line 7 South Oro-Medonte, ON LOL 2E0 correspondence dated Gpta�$r®t. Heritage MUSEUM Jd March 13, 2018 from Ellen ... Dear Mayor Hughes, March 13, 2018 Re: Coldwater Canadiana Heritage Museum — Heritage Day Silent Auction, July 15, 2018 Greetings from Coldwater! We trust the New Year is off to a good start for you. On this end, the volunteers and board of the Coldwater Canadiana Heritage Museum have already held several meetings to plan and organize the Museum's 2018 season. Once again, we'll be serving our deluxe pancake breakfasts every Saturday morning in May; a special Mother's Day Tea on May 121h should also be popular. On June 2nd, we have organized an Estate, Yard and Plant Sale to coincide with Coldwater's community -wide yard sale. Later in the month, we'll be hosting six talented artisans during the weekend -long Coldwater Area Studio Tour (June 23-24). Our annual Heritage Day celebration will occur on Sunday, July 15th. Once again, we will be holding a silent auction. Since 2015, we have come to rely on this event to raise much-needed funds which help cover the day-to- day costs associated with keeping the museum open for another season. At last year's Heritage Day, you had mentioned to a couple of our board members that you were aware of some contacts who might be willing to donate an item or service to our silent auction. We recorded this fact in our "notes for 2018 auction", and as I'm coordinating the auction again this year, getting an early start on this end of things is quite imperative. Our volunteers, families and friends have all been extremely supportive with donations to our auction over the past three years and several have already committed things for this year. Would you be willing to pass on the names of any of your contacts or would you be able to request an item or service on our behalf from them? We would be extremely appreciative of any assistance you could provide in this area. I try not to go to the same wells each year and am always on the lookout for new or different donations. All donors receive a personal note of gratitude and have their names posted prominently near the bidding tables and in our Heritage Day program. if you have any questions related to our request or about the auction, please don't hesitate to contact me by phone or email. Yours truly, Ellen Blaubergs Coldwater Canadiana Heritage Museum 2018 Heritage Day Silent Auction Coordinator 1474 Woodrow Road Coldwater, ON LOK 1E0 ebtaubergs@rogers.com (705) 326-2071 RECEIVED MAR 15 2018 ORO-MEDONTE TOWNSHIP Page 127 of 158 May 9, 2018 Council meeting Item 13c) Councillor Jermey re: Creating an Oro-Medonte Sports Hall of Fame. Motion No. C180509-15 Moved by Coutanche, Seconded by Macpherson Be it resolved 1. That the verbal information presented by Councillor Jermey re: Creating an Oro-Medonte Sports Hall of Fame be received. 2. That the matter be brought forward and considered during the development of the 2019- 2022 Township of Oro-Medonte Strategic Plan. Carried. Councillor Jermey's Speaking Notes Who • individual, teams, pairs • Initially those people just retired as well as posthumously (i.e. deceased) • Selection process similar to Citizen/Senior of the Year Awards • Have a Cttee, nominations are submitted • Meet once a year to choose What • Photos similar in chambers, brief inscription on bottom Where • Area on main floor or south or west wall of banquet hall • Will add life to areas How • Cost fairly minimal, and minimal staff resources, receiving a photo, enlarging it and framing it • Sunday afternoon reception once a year to honour people who are selected When • Work in process • Interested in input of others • JC — excellent initiative moving forward, for teams playing today and from the past • Lots of sports history, very popular and enthusiastic e.g., Rugby soccer • Recognize in both the past and present • BC — a couple of world curling champions in her area and a lot of other people that can be honoured • HH — looking at the world of technology he has a disk of former teams • Something that can be rolled periodically on the screen at the arena — may be more economically, could look at that option • Council generally accepted the idea • Citizens who may be keen from the other parts of the township may assist Page 13c) - 1 14.a) Announcements of Interest to the Public: Township of Oro-Medonte F... Emergenc-,y Preparedness Week Fire 8t Emer •enc Services g y Open Houses &, Pancake Breakfasts FIRE 4w :4iERGENCl Saturday, May 12' / / 9:00 a.m. - 12:00 p.m. Buy your tickets at the door for $5. Learn how to prepare your family in the event of a disaster. Look over some of the emergency service vehicles. Check out firefighting and rescue equipment. Station 1— Shanty Bay (1950 Ridge Rd. W.) Station 2 — Hawkestone (375 Line 11 S.) Station 3 — Horseshoe Valley (3375 Line 4 N.) Staion 4 - Rugby (1904 Old Barrie Rd. E.) Station 5 — Warminster (1911 Warminster Side Rd.) Station 6 — Moonstone (5668 Line 7 N.) Proceeds go to Oro-Medonte Minor Sports & community projects supported by Oro-Medonte Fire & Emergency Services. Lin ergen cy May 6-12, 2018 n , ek tfte red. . "'a""�" Page 128 of 158 14.a) Announcements of Interest to the Public: Township of Oro-Medonte F... ...`P- T�u�nshi, of Proud HerittWe, Exciting Facture Victoria Day Office Closure The Township of Oro-Medonte offices will be closed on Monday, May 21st in recognition of Victoria Day. The offices will re -open on Tuesday, May 22nd for regular business hours. We wish all residents and visitors a safe and happy long weekend. Page 129 of 158 14.a) A Independent �, Living Services Opening Doors 3 Minds 460.1 qft ?+ nouncements of Interest to the Public: Township of Oro-Medonte F... e.001 A.D.E. The Assistive Device Exchange r Spring has Sprung. It's time to De -clutter ! www.assistivedeviceexcha nge.com Are perfectly good pieces of equipment gathering dust in your home or garage ? Do you have equipment you no longer need? You can list it on The Assistive Device Exchange Website for sale or give away. The Assistive Device Exchange Website is also great place to Find the equipment you might need ! Find, Sell or Give Away on www.assistivedeviceexchange.com Q.- i,,':'----->bnt:ario, UnitedWay North Si.— Muskoka Local Centraide Health Integration Network Page 130 of 158 d-_ri°eaid�intsyrati°° Greater Simco. County des services de sante de Grand Comte de Si-- Si—. Nord Muskoka 14.a) Announcements of Interest to the Public: Township of Oro-Medonte F... Theatre by the Bay is proud to present... Mary of Shanty Bay By Leah Holder Directed by Brandon Nicoletti Many of Shanty Bay is a new play based on the real-life diaries of Mary Sophia Gapper. Mary has come to Canada from England in 1828 on a short visit to see her brother in Thornhill. What begins as a short visit becomes a lifelong adventure as Mary and her new husband find themselves building a home at the edge of the world. Life is difficult and survival itself is a struggle. Does Mary possess the resilience and resourcefulness to rise to the occasion? Join Theatre by the Bay and St. Thomas Anglican Church as we celebrate the lives of Shanty Bay's legendary founders. "I now felt fon the first time that I was far away from home and all that makes home dear. " St. Thomas Anglican Church 28 Church Street, Oro-Medonte (Shanty Bay), ON May 25th- June 10th (Previews May 23rd, May 24th) 7:30 PM and 2:00 PM performances available. Powered by Eventbrite Page 131 of 158 a)7Xnnou�s ofn7- terest-to the Public: Township of Oro-Medonte F Mary 0 r4 S—q Shantv Bav r� O W v A story of discovery, adventure St. Thomas Anglican May 23rd to and following your heart, based Church, 28 Church Street on the diaries of Mary O'Brien. Shanty Bay June 10th Tickets $25 www.theatrebythebay.com Page 132 of 158 4if Barrie M.tk)Vinutes of Barrie Public Library Board meeting held on Thursday, M... LIBRARY BOARD MINUTES BOARD MEETING: #18-03 DATE. THURSDAY MARCH 22, 2018, 7:30PM LOCATION: DOWNTOWN — ANGUS ROSS ROOM Attendees: A. Mitchell (Vice Chair), R. Romita, S. Morales (arrived at 7:57pm), R. _ Junke, M. Sauro, R. Munro, M. Werenich, J. Sauerteig Library Staff: C. Vanderkruys, L. Jessop Regrets: R. Duhamel (Chair) Note Taker: K. Bouffard 1. Call to Order and welcomes • The meeting was called to order at 7:33pm. Rabab Azeem from TAB and Alison Schroeder, Manager, Service Delivery of the Barrie Public Library were welcomed. • A. Mitchell will be acting Chair in R. Duhamel's absence. 2. Confirmation of Agenda • The agenda was confirmed 3. Conflict of Interest • None declared 4. Delegations 4.1 Teen Advisory Board (TAB) • The TAB provided an update on their programs and initiatives 5. Board Meeting Minutes 5.1 Adoption of minutes of Board Meeting #18-02 dated February 22, 2018 • #18-21 SAURO - WERENICH THAT the Minutes of Board Meeting #18-02 dated Thursday, February 22, 2018 be adopted. CARRIED 5.2 Business Arising • The minutes from the Neighbourhood meeting in Ward 9 on March 1St will be emailed out to the Board. 6. Deferred Items • Outstanding Building Maintenance Items • Master Facilities Plan - Library Branch Expansion Needs Page 133 of 158 4k Barrie �Wi&inutes of Barrie Public Library Board meeting held on Thursday, M... LIBRARY rll�\ BOARD MINUTES • Environment Scan Report/Activity Stats • Value for Service Delivery • City/Library Service and Financial Efficiencies • Timeliness of Financial Reports • Board coverage at Town Hall and All Candidates meetings (provincial and municipal) • Monthly expenditure statements for Personnel & Finance Committee • Library Metrics 7. Reports 7.1 Report of the Chair — Verbal Report • Library staff and some Board members met with Barrie Police and City staff to discuss library security. The police made some suggestions to reduce incidents in the library. There will be another meeting in April for further discussion. • R. Duhamel met with Dawn McAlpine to discuss the 2018 budget. Councilors would prefer more detailed budget information in their package earlier going forward to ensure its inclusion in the council's budget package. C. Vanderkruys will put a project plan together. • Discussion continues around the ability to provide monthly financial statements as well as the difficulty of producing the documentation during the audit process. • Three candidates have been identified and will be interviewed for the CEO position. 7.2 CEO's Report • Reviewed highlights of the report • Verbal report on workflow analysis RFP submissions (costs are higher than anticipated) • Congratulations to library staff for the silver Youth Friendly designation from Play Works 8. New Business 8.1 Financial Statements for January and February 2018 • #18-22 SAURO - WERENICH THAT the Board receives the financial statements for January and February 2018. CARRIED 8.2 Reciprocal Borrowing Agreement — Information Only • #18-23 MUNRO - ROMITA THAT the Barrie Public Library Board receive the Reciprocal Borrowing Agreements Report as information only. CARRIED n 9. Board Committees 9.1 Community & Governance Committee • Meeting Dates: Call of the Chair • The committee met and made the following recommendations: Page 134 of 158 4k Barrie Mj6li&inutes of Barrie Public Library Board meeting held on Thursday, M... LIBRARY BOARD MINUTES o Board Development should be put forward to the term of office of the incoming Board, to be dealt with in 2019. o A Consent Agenda should be explored fully, and that a trial implementation should be adopted in June, commencing in September 2018. • Board meeting start times will be added to the agenda for the next Board meeting 9.2 Personnel & Finance Committee • Meeting Dates: Call of the Chair • Library Metrics to be added to deferred items • An additional member on the Personnel & Finance Committee would be ideal if any other Trustee would like to join 10. In Camera #18-24 SAUERTEIG - ROMITA THAT the Barrie Public Library Board conduct a Closed meeting as the subject matter being considered concerns personal matters about an identifiable individual. CARRIED Rise and report 10.1 Adoption of minutes of Board Meeting in camera #18-02 dated February 22, 2018 — Personal Matters (Public Libraries Act — Section 16.1 (4)) • #18-28 WERENICH - JUNKE THAT the Minutes of in camera Board Meeting #18-02 dated Thursday, February 22, 2018 be adopted. CARRIED 10.2 Exempt Salary Grid — Exempt Labour Relations (Public Libraries Act — Section 16.1 (4)) • #18-26 MUNRO - ROMITA THAT the Barrie Public Library Board approves the revisions to the Administrative Exempt Staff Policy level numbers and the addition of a disclaimer as recommended by the CEO. CARRIED 10.3 Notice of Trespass Appeals — Personal Matters (Public Library Act — Section 16.1(4)) • #18-26 WERENICH - MUNRO THAT the BPL Board denies the Appeal of the Notice of Trespass received on February 26th. CARRIED • #18-27 SAURO - SAUERTEIG THAT the BPL Board denies the Appeal of the Notice of Trespass received on March 8th. CARRIED 10.4 Personnel & Finance Committee Verbal Report by M. Sauro — Personal Matters (Public Libraries Act — Section 16.1 (4)) • 918-29 WERENICH - MUNRO THAT the Barrie Public Library Board conduct a Closed meeting as the subject matter being considered concerns personal matters about an identifiable individual. CARRIED C. Vanderkruys, L. Jessop and K. Bouffard were excused Moved out of camera Page 135 of 158 14.1 Minutes of Barrie Public Library Board meeting held on Thursday, M... Barrie Pu lic LIBRARY BOARD MINUTES 11. Date of Next Board Meeting: • Thursday April 26, 7:30pm, Painswick - Massie Family Program Room 12. Adjournment • The meeting was adjourned at 9:45pm SECRETA DATE DA' Page 136 of 158 15.a) Correspondence dated May 1 and March 2, 2018 from Friends of Simco... From: Friends of Simcoe Forests <info(a)friendsofsimcoeforests.com> Sent: Tuesday, May 1, 2018 12:53 PM To: Way, Karen <kwav@oro-medonte.ca> Subject: Natural Heritage - County Forest Tracts Good Day Ms. Way (Clerk — Oro-Medonte) We request that this information be received as public record and we would appreciate if it could be included in your upcoming agenda as information. Oro-Medonte Township is host to several County owned forest tracts, some of which appear to have found their way on at least one occasion alongside other forests as potential sites for development. The Friends of Simcoe Forests is an award winning not for profit organization. Our mission is to inform and unite all persons interested in the conservation of our Simcoe County forests. Our experiences and encounters with people and communities throughout this County point quite clearly to a very strong desire for protecting and preserving the County forest tracts, not developing them. It appears as though these forests are being viewed for their land value while greatly under valuing the ecological and social benefits these forests provide to our communities and the planet as a whole. An example of this is the Freele Tract in Springwater Township, chosen by the County of Simcoe as the preferred site to build what is now being referred to as an Environmental Resource Recover Centre (ERRC). Constituents throughout this County are struggling to understand how Simcoe County forests came to be viewed by our elected officials as potential sites for infrastructure and Industrial use. As a result, the Friends of Simcoe Forests have invested a great deal of time, money and effort to obtain a better understanding of the very real impacts the Freele Forest will endure if faced with infrastructure and Industrial operations. A well-respected Ecological Consulting & Design firm, Dougan & Associates prepared the attached letter dated March 2018 identifying their conclusions of Natural Heritage Features PRESENT ON THF SITF Significant Woodlands Significant Wetlands Significant Wildlife Habitat (SWH) Habitat of Endangered AND Threatened Species As a host community of County forest tracts greatly valued by your residents and visitors, we ask that you please extend the courtesy of reviewing this letter and it's important content for consideration. Page 137 of 158 15.a) Correspondence dated May 1 and March 2, 2018 from Friends of Simco... We welcome and encourage any feedback or questions you may have and thank you for your valuable time. Kind Regards, Friends of Simcoe Forests Inc. www1rlendsofsimcoeforestsxom j Help Us preserve our County Forests Donations always graciously accepted to.- Mailing o.Mailing Address: 2928 Horseshoe Valley Road W Phelpston, On. LOL 2K0 email: info(a)-friendsofsimcoeforests.com website: www.friendsofsimcoeforests.com assistance: www.gofundme.com/simcoeforest facebook: https://www.facebook.com/friendsofsimcoeforests/ If you no longer wish to receive emails from us then please email to info(a)friendsofsimcoeforests.com with the subject line "Remove". Thank you. CONFIDENTIALITY NOTICE NOTICE: This message is intended for the use of the individual or entity to which it is addressed and may contain information that is confidential, privileged and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient, you are hereby notified that any printing, copying, dissemination, distribution, disclosure or forwarding of this communication is strictly prohibited. If you have received this communication in error, please contact the sender immediately and delete it from your system. Thank You. Page 138 of 158 15.a) Correspondence dated May 1 and March 2, 2018 from Friends of Simco... H IH SSUCIATES E C 0 L 0 G I C A L C Q N S U L T I N G 6? D E S I G N 77 Wyndham Street South a Gm. -I[ --h ON N 1 E 5R3 , T 519.822.1609 • F 519.822.5389 • www.dougan.ca March 2, 2018 Aldo Ingraldi, MCIP, RPP Senior Planner Municipal Services Office — Central Ontario Ministry of Municipal Affairs 777 Bay Street, 13th Floor Toronto ON M5G 2E5 Dear sir; Re: Impacts to Regional Natural Heritage System by Proposed County of Simcoe Environmental Resource Recovery Center (ERRC), Springwater, Ontario Dougan & Associates Ecological Consulting and Design (D&A) was retained by Friends of Simcoe Forests Inc. in March 2017 to provide peer review services for natural heritage impact studies being completed for the proposed Environmental Resource Recovery Center, Springwater, Ontario. This facility has been proposed by the County of Simcoe to be located within the Simcoe County Forest, within an area known as the Freele Tract. Our purpose in writing at this time is to inform MMAH of the known significance of the natural heritage system at the site and in its vicinity, based on our review of documents prepared in support of the facility by GHD Ltd., our own site reconnaissance, and observations of others affiliated with the Friends of Simcoe Forests Inc., including Mr. Bob Bowles, a highly respected field scientist who is also engaged by the FSF Inc. We note that the Province has published its own Regional Natural Heritage System (RNHS) mapping that will form the basis of planning under the Growth Plan (2017), and under the Greenbelt Plan (2017). On-line mapping of this system currently indicates the County's preferred ERRC site is located within the RNHS, with woodland cover throughout the site, and unevaluated wetlands in the northeast corner of the site. Based on the GHD studies and reconnaissance on behalf of FSF Inc., we believe that the following Provincial Policy Statement categories of natural heritage features are present on the site: Significant Woodlands — the site includes natural forest (upland deciduous forest and swamp) as well as plantations that are all in an advanced stage of succession towards mixed natural forest with associated understorey flora typical of natural forest. At least 21 species of area -sensitive birds (based on MNRF criteria) have been documented by GHD, indicating that this forest is part of a larger forested system and the site itself is relatively free of forest edge influences. The forest is located on varied terrain, ranging from low-lying areas with vernal pools, to significant sandy feature deposits (the latter directly under the proposed ERRC). Natural Heritage Planning • Landscape Design • Ecological Assessment & Management • Environmental Impact Assessment Ecological Restoration &Habitat Creation • Urban Forest Management • Ecological Monitoring & Education Peer Review & Expert Witness Testimony Page 139 of 158 15.a) Correspondence dated May 1 and March 2, 2018 from Friends of Simco... Significant Wetlands — the site contains two areas of wetlands with swamp and marsh cover; the RNHS mapping shows the northeast component; a second area of forested swamp is located in the southeast corner of the site, tied to a seasonal headwater watercourse. Vernal pools are present in both areas of wetland (see Significant Wildlife Habitat). These wetlands are not currently evaluated, but given their connection to offsite wetlands, and the documented presence of significant and diverse biota, we believe that it is quite feasible that they would score as a Provincially Significant Wetland. Significant Wildlife Habitat (SWH) —the following categories of Significant Wildlife Habitat, per MNRF SWH Criteria Schedules for Ecoregion 6E (2015): • Amphibian Breeding Habitat (Woodland) which is present in both the northeast and southeast wetlands; MNRF guidelines recommend a 230 m buffer around such features; • Special Concern and Rare Wildlife Species (Western Chorus Frog, Eastern Wood -Pewee, Red - Shouldered Hawk, Wood Thrush); rare plants; • Woodland Area -Sensitive Bird Breeding Habitat, well exceeding the MNRF threshold for significance; • Woodland Raptor Nesting Habitat (potential) as three of six indicator species were documented by GHD; • Bat Maternity Colonies. Notably, in 2016 GHD incorrectly concluded that cultural plantations do not qualify as SWH; this is counter to MNRF Ecoregion 6E Criteria, which do not exclude plantations, and in some cases (e.g. raptor nesting) highlights them as potential habitat. Habitat of Endangered and Threatened Species — Three Provincially Endangered bat species have been documented on the Freele Tract site, and habitat use by these species includes maternity roosts, day roosting and foraging. We believe that there is also potential for Endangered Jefferson Salamander hybrids to be using the vernal pools. Natural Heritage Concerns with the County ERRC Proposal Our June 2017 review of the studies supporting the County's proposal to locate the ERRC in the Freele Tract identified several key concerns regarding natural heritage impacts, including the following: 1. The facility will cause significant fragmentation of the forested NHS, and will degrade the quality of forest. We estimate that approximately 18 ha of forest interior will be eliminated. 2. The proposed facility is within identified Significant Woodlands, as recognized in the County Official Plan (2016), and the Province's Regional NHS. 3. Habitat for Endangered Species at Risk will be removed or otherwise impacted. 4. The site contains Key Hydrologic Features and Key Hydrologic Areas as defined by the Province; impacts to these resources are likely, particularly given the ultimate scale of infrastructure development (20 ha) to meet the County's future requirements. 5. Invasive and/or predatory species are typically transported or attracted by recycling waste, based on the experience of established recycling centres. Introduction of such an infrastructure facility into a high -functioning area of the RNHS is clearly a high riskventure that will inevitably affect many sensitive plant and wildlife attributes. 6. Site studies to date have not adequately addressed 'adjacent lands' as defined under the PPS and its supporting documents. The waste facility will have effects capable of extending well beyond the minimum 120 m recommended in the Natural Heritage Reference Manual (2010). DOUGAN & ASSOCIATES Page 2 of 3 Ecological Consulting & Design Page 140 of 158 15.a) Correspondence dated May 1 and March 2, 2018 from Friends of Simco... 7. The proposed facility will double as a waste handling and fleet maintenance facility. In our opinion the effects of traffic and emergency access cannot be adequately addressed without serious harm to the RNHS and its functions on the site and in its vicinity. 8. Although the proposed facility and access roads will occupy 5.5 ha, the County's "ONE SITE, ONE SOLUTION" study criteria include adequate space for a 20 ha facility as a basic requirement. Therefore significant cumulative effects are considered very likely once the initial facility is established. Conclusions We believe that the County's proposal to place this facility within the RNHS is not consistent with the Provincial Policy Statement or the RNHS policies within the Growth Plan. The area protected under the Greenbelt Plan (2017) may be extended in the future to cover this area of the Oro Moraine; Greenbelt Policy 4.2.1.2(h) would prohibit such a use. We understand that MMA will be serving in a review capacity when Official Plan Amendments and re- zoning applications are put forward by the County and Township. We strongly recommend that the serious implications and precedents affecting the RNHS for the long term be carefully considered by the Province. Sincerely, Jim Dougan, BSc, MSc, OALA (Hon) Director and Senior Ecologist C.C. County of Simcoe Township or Springwater Friends of Simcoe Forests Inc. DOUGAN & ASSOCIATES Page 3 of 3 Ecological Consulting & Design Page 141 of 158 17.a) By -Law No. 2018-052: A By-law to Authorize the Execution of a Site... The Corporation of The Township of Oro-Medonte By -Law No. 2018-052 A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte and Scotty's Excavator Service Ltd. described as lands as follows: PT LT 20 CON 8 ORO PT 2 PL 51 R-39126 TOWNSHIP OF ORO-MEDONTE COUNTY OF SIMCOE Whereas authority to enter into Site Plan Control Agreements is provided for in Section 41 of The Planning Act, R.S.O., 1990, c. P. 13, as amended, and Council deems it necessary to enter into a Site Plan Control Agreement on the lands described herein; And Whereas By -Law No. 2015-086, a By -Law to Designate Areas of the Township as Site Plan Control Areas, was passed by Council for the Township of Oro-Medonte, pursuant to the provisions of The Planning Act, R.S.O., 1990, c. P. 13, as amended; And Whereas the lands referred to in this By -Law are subject to Site Plan Control, pursuant to By -Law No. 2015-086; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That the Township enter into the Site Plan Control Agreement attached hereto as Appendix "A", on lands described on the attached Schedule "A"; 2. That the Mayor and Clerk are hereby authorized to execute the Site Plan Control Agreement on behalf of the Corporation of the Township of Oro-Medonte; 3. That the attached Appendix "A" and Schedules "A, B, C and D" shall form part of this By -Law; o_ 4. That this By -Law shall take effect on the final passing thereof By-law read a first, second, and third time, and passed this 9th day of May, 2018. The Corporation of The Township of Oro-Medonte Mayor, H.S. Hughes Clerk, Karen Way Page 142 of 158 17.a) By -Law No. 2018-052: A By-law to Authorize the Execution of a Site... Appendix "A" TvI* of Prorrd Urrila%!r, Vx,-ilrrrg Femur SITE PLAN AGREEMENT - between - SCOTTY'S EXCAVATOR SERVICE LTD. - and - THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE DESCRIPTION OF LANDS PT LT 20 CON 8 ORO PT 2 PL 51 R-39126; TOWNSHIP OF ORO-MEDONTE COUNTY OF SIMCOE as in 58547-0149 LT Roll No. 4346-010-003-32702 Date: May 9, 2018 By -Law No. 2018-052 Page 143 of 158 17.a) By -Law No. 2018-052: A By-law to Authorize the Execution of a Site... THE TOWNSHIP OF ORO-MEDONTE SITE PLAN AGREEMENT Section 11 Breach of Agreement Section 12 Indemnification TABLE OF CONTENTS Section 1 Covenants by the Owner / Mortgagee Section 2 Covenants by the Township Section 3 Development Restrictions Section 4 Development Changes Section 5 Security Section 6 Compliance Section 7 Co-operation Section 8 Binding Effect Section 9 Severability of Clauses Section 10 Save Harmless Section 11 Breach of Agreement Section 12 Indemnification 2 Page 144 of 158 SCHEDULES Schedule "A" Legal Description of Lands Schedule "B" Site Plan Drawings, Details Reports and Specifications Schedule "C" Deeds and Easements to be Conveyed Schedule "D" Itemized Construction Cost Estimate 2 Page 144 of 158 17.a) By -Law No. 2018-052: A By-law to Authorize the Execution of a Site... SITE PLAN CONTROL AGREEMENT This Agreement made, in triplicate, this 9th day of May 2018, in accordance with Section 41 of the Planning Act. :11:11INrTiTA:8401 SCOTTY'S EXCAVATOR SERVICE LTD. Hereinafter called the "Owner" -and- I1:I x6101 N 1i701i'll I [e] kite] a 1:I :2 1101TiTI ki69:I I ail Wel :tell LVA I :I Biel LIN I a Hereinafter called the "Township" WHEREAS the Owner has applied to the Township of Oro-Medonte to permit a 587.5 square metre (6,325 square foot) contractors yard/shop on lands described in Schedule "A", attached hereto; AND WHEREAS the Township has enacted a By-law to provide for the designation of the lands as a "Site Plan Control Area"; AND WHEREAS the Owner intends to develop the lands in accordance with the Site Plan Drawings, Details, Reports and Specifications attached hereto as Schedule "B"; NOW THEREFORE This Agreement Witnesseth THAT in consideration of the mutual covenants hereinafter contained, the parties hereto hereby covenant and agree as follows: 3 Page 145 of 158 17.a) By -Law No. 2018-052: A By-law to Authorize the Execution of a Site... 1. COVENANTS BY THE OWNER The Owner covenants and agrees as follows: a) The Owner owns the subject lands described in Schedule "A", attached hereto, and has provided the Township with a Registered Deed containing the legal description of the subject lands. b) This Agreement may be registered against title to these subject lands and shall take priority over any subsequent registrations against the title to the subject lands. C) No work shall be performed on the lands, nor any use made of the subject lands with respect to the proposed development, except in conformity with all the provisions of this Agreement. d) The Owner shall, prior to the execution of this Agreement, obtain all necessary permits and approvals from the Township and from all Ministries and Agencies, including, but not limited to, the County of Simcoe. e) The Owner shall, prior to the execution of this Agreement, pay all municipal taxes and charges related to obtaining the approval of these lands for the intended use. f) The Owner shall pay a refundable deposit for such reasonable costs as may be involved to the Township in having its solicitor, engineering consultant, planner and staff, perform any work in connection with this Agreement, including the preparation, drafting, execution, and registration of this Agreement. The Owner acknowledges and agrees that the Owner shall be responsible for the cost of performance of all the Owner's obligations hereunder, unless the context otherwise requires. Every provision of this Agreement, by which the Owner is obligated in any way, shall be deemed to include the words "at the expense of the Owner", unless specifically stated otherwise. The refundable deposit for expenses and actual cost shall be $ 1,000.00. The Owner shall replenish the refundable deposit, to its full amount, when the expenses and actual costs are submitted by the Township. g) The Owner shall have delivered to the Township, all Transfers/Deeds, Discharges and Easements, or other documents required by Schedule "C", as well as certification from the Owner's solicitor that the Transfer/Deeds and Easements shall provide the Township with good title, free and clear from all encumbrances. h) The Owner agrees that prior to issuance of a Building Permit, a Sewage System Permit approval must be received by the Township/Ministry of the Environment. i) The Owner understands and agrees that all of works required by this agreement shall be completed within three (3) years of the date of execution of this agreement. 2. COVENANTS BY THE TOWNSHIP The Township covenants and agrees as follows: a) That the Township has enacted a By-law to permit a 587.5 square metre (6,325 square foot) contractors yard/shop for Scotty's Excavator Service Ltd., described on the Site Plan. b) That the Township agrees that subject to compliance by the Owner with all relevant Municipal By-laws and Provincial Statutes and Regulations, the Owner may proceed to develop the subject lands, as indicated on the Site Plan Drawings, Details and Specifications attached hereto as Schedule "B", subject to the development restrictions contained herein. 3. DEVELOPMENT RESTRICTIONS The Parties hereto acknowledge and agree that any use of the subject lands by the Page 146 of 158 17.a) By -Law No. 2018-052: A By-law to Authorize the Execution of a Site... Owner shall be on and subject to the following terms and conditions: a) Site Plan The use and development of the subject lands shall be in accordance with and as set out on the Site Plan Drawings, Details, Reports and Specifications, attached hereto as Schedule "B". b) Lightinq All on-site exterior lighting shall be L.E.D., directed downward and internal to the site and shall be in accordance with "Dark Sky Friendly" lighting design. Designs must show that fixtures have no up light focus. As per Township of Oro-Medonte Development Engineering Policies, Process and Design Standards - Section 3.21.9 — Site Lighting C) Parkinq Areas and Driveways All parking areas and driveways shall be constructed as per Township of Oro-Medonte Development Engineering Policies, Process and Design Standards - Section 3.21.11 — Driveways and Parking Areas / Lots. All driveways and internal fire routes shall be required to satisfy Fire Access Route Design as per OBC 3.2.5.6. Parking areas, loading, and access areas shall be kept free and clear of snow and ice and kept adequately drained. The Owner agrees to obtain all necessary approvals from the Ministry of Transportation, County of Simcoe and Township of Oro-Medonte. d) Outside Storage No outside storage shall be permitted between any buildings on the premises and any street. Any other outside storage shall be contained in the fenced compound, as identified on Schedule "B". e) Garbage Storage The Owner agrees to provide suitable storage areas for garbage and waste, as shown on the Site Plan Drawings, Details, Reports and Specifications, and to install and maintain litter containers in and around development on the lands. All metal scrap and associated refuse contained in the fenced compound shall be removed on a weekly basis. f) Garbage Collection The Owner acknowledges and agrees that any Industrial, Commercial and Institutional (I. C. & 1) and multi -unit locations (six (6) units and over) will not receive curb side waste collection services from the County of Simcoe. Each 1. C. & I location and multi -unit residential location will be responsible for their own garbage and recycling disposal. g) Landscapinq h) The Owner shall complete all landscaping and landscaped areas shown on the Site Plan Drawings, Details, Reports and Specifications, attached as Schedule "B", as soon as weather permits, and all grading and sodding required, according to any Engineering drawings submitted, shall be done on all lawn areas. Erosion and Siltation Control The Owner shall take all necessary precautions to prevent erosion and sedimentation of ditches and culverts, slopes, etc., and prevent the migration of all silt, sediment and deleterious materials within the Site Plan, and downstream prior to and during construction. The Owner agrees to maintain all erosion and siltation control devices in good repair until vegetative cover has been successfully established. Page 147 of 158 17.a) By -Law No. 2018-052: A By-law to Authorize the Execution of a Site... Tree Removal Identification and protection of approximately 50% of all over -storey trees to promote screening and retention of wildlife/habitat/corridor values. Within this area, no clear cutting of trees will be permitted, although thinning of dense, young tree growth and stems less than 4.0 c.m. diameter at breast height, as well as trees of poor health and quality will be permitted; 4. DEVELOPMENT CHANGES The parties acknowledge and agree that there shall be no changes to this Agreement or the Schedules attached hereto, unless and until such changes have been approved by all parties. It is the intention of the parties that material amendments to this Agreement be properly recorded. Such amendments may take the form of a registered Amending Agreement, an unregistered Agreement, exchange of correspondence, Memorandum of Confirmation, or notations on Engineering drawings. The nature of such record of amendment shall depend on circumstances. Prior to signing the Agreement, the Owner will deposit, with the Treasurer of the Township, to cover the faithful performance of the obligations of the Owner arising under this Agreement, including but not limited to the construction of the works and services identified in Schedule "D" to this Agreement (the "said Works"), the following securities: a) Cash in the amount of one hundred percent (100%) of the estimated cost of the said works, as approved by the Township's Engineering Consultant and Township Council, or: b) An irrevocable Letter of Credit from a chartered bank, issued in accordance with the requirements of Schedule "E", with an automatic renewal clause in the amount of one hundred percent (100%) of the estimated costs of the said works, and as approved by the Township's Engineering Consultant. The Letter of Credit shall be for a minimum guaranteed period of one (1) year, or such time as the Township decides, and shall be renewed automatically, as necessary, thirty (30) days prior to expiration. C) The Township reserves the right to accept or reject any of these alternative methods of providing securities. Prior to depositing the securities, the Owner's Consulting Engineer shall submit an estimate of the cost of the works to the Township's Engineering Consultant for approval. When the cost estimate has been approved, it will be set out in Schedule "D" of this Agreement and will become the basis for the limits of the securities. d) Any Letter of Credit or security filed with the Township is based upon the estimated cost of completing the various matters and works prescribed by this Agreement. However, all Letters of Credit and security received by the Township may be used as security for any item or any other matter which, under the terms of this Agreement, is the responsibility of the Owner, including without limiting the generality of the foregoing, payment of engineering, legal, planning or other costs incurred by the Township, which are the responsibility of the Owner, under the terms of this Agreement. e) Upon written notification by the Owner's agent, certifying that all required works for which the Letter of Credit was submitted have been completed in accordance with the plans submitted and upon confirmation by the Township or its agent that the Owner's obligations under this Agreement have been completed, the Township will return said Letter of Credit. Page 148 of 158 17.a) By -Law No. 2018-052: A By-law to Authorize the Execution of a Site... f) If in the event of default by the Owner under any provisions of this Agreement, it becomes necessary for the Township to realize on its security or deposits, then the Township shall give, by registered mail, twenty-one (21) day's notice, its intent to draw down on the security or deposit. 6. COMPLIANCE Any action taken by the Township or on its behalf, pursuant to this Agreement, shall be in addition to and without prejudice to any security or other guarantee given on behalf of the Owner for the performance of its covenants and agreements herein, and upon default on the part of the Owner hereunder, the Township shall, in addition to any other remedy available to it, be at liberty to utilize the provisions of Section 466 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended. ►AIIII5610ai] U :1 RA 91:0] 0 The Owner consents to the registration of this Agreement by the Township, upon the title of the subject lands, at the expense of the Owner and agrees to execute such further and other documents, consents or applications, as required, for the purpose of securing registration and giving effect to the provisions of this Agreement. E-M:]INQ1010Aaax"l This Agreement, and everything contained herein, shall be binding upon the successors and assigns of the parties hereto, and upon the lands described in Schedule "A", attached hereto, such Schedule being a legal description of the lands, and it is further agreed that this Agreement shall be prepared, approved and registered on title. �M*W :I Ri :31111 WK01063 WARM *? Should any section, subsection, clause, paragraph, or provision of this Agreement be declared by a Court of competent jurisdiction to be invalid, the same shall not affect the validity of the Agreement as a whole or any part thereof, other than the provision so declared to be invalid. i 1131111W AW8 01 Fil N LVA 14*&? The Owner, on behalf of itself, its successors and assigns, agrees to indemnify and save harmless, the Township from and against any and all claims, suits, actions and demands whatsoever, which may arise either directly or indirectly by reason of any work or service performed by the Township, its servants or sub -contractors in order to complete the work or services required to be completed under this Agreement, provided the subject matter of such action, suits, claims or demands was not caused intentionally or through gross negligence on the part of the Township, its servants or agents or sub -contractors. i1 :KOUVE C]N:IALVi1ALl111 Notwithstanding any action taken by or remedy available to the Township or to any other governing body or authority, and subject to the provisions of Section 5, any breach of this Agreement may be restrained by action at the instance of a ratepayer of the Township or at the instance of the Township or a local board thereof just as if such breach were a contravention of a By-law of the Township to which Section 440 of the Municipal Act, 2001, S.O. 2001, c. 25 as amended, applied. Further, in the event of a breach of this Agreement, the Township shall, in addition to any other remedy available to it, be at liberty to utilize the provisions of Section 446 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended. iPMILlIQALVA lLlIIa16YA910L The Owner, on behalf of itself, its successors and assigns, agrees to indemnify and hold harmless the Township from all actions, causes of action, suits, claims and demands Page 149 of 158 17.a) By -Law No. 2018-052: A By-law to Authorize the Execution of a Site... whatsoever and all costs incurred in respect thereof by reason of the Owner doing, failing to do or doing incorrectly or negligently anything which by the terms of this Agreement it is required to do. IN WITNESS WHEREOF the parties hereto have executed this Agreement and have hereunto caused to be affixed the corporate seals, duly attested to by the proper signing officers. SIGNED, SEALED AND DELIVERED this 9th day of May, 2018. Per: (signature) Name: (print) Position: (print) I am a signing officer and I have authority to bind the corporation THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Per: H.S. Hughes, Mayor Per: Karen Way, Clerk s Page 150 of 158 17.a) By -Law No. 2018-052: A By-law to Authorize the Execution of a Site... SCHEDULE "A" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Scotty's Excavator Service Ltd. LEGAL DESCRIPTION OF LANDS PT LT 20 CON 8 ORO PT 2 PL 51R-39126; TOWNSHIP OF ORO-MEDONTE COUNTY OF SIMCOE as in 58547-0149 LT, Roll No. 4346-010-003-32702 Page 151 of 158 17.a) By -Law No. 2018-052: A By-law to Authorize the Execution of a Site... SCHEDULE "B" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Scotty's Excavator Service Ltd. SITE PLAN DRAWINGS, DETAILS, REPORTS and SPECIFICATIONS Site Plan Drawings as approved by Director, Development Services Site Plan Drawings are not in a registerable form and are available from the Township of Oro- Medonte. Site Plan, Drawing A0.1, prepared by Custom CADD Inc., dated July 30, 2015, Revision No. 2 dated November 6, 2017 Elevations, Drawing A2.1, prepared by Custom CADD Inc., dated July 30, 2015, Revision No. 2 dated November 6, 2017 Site Servicing Plan, Drawing SS -1, prepared by MNT Consulting Group Inc., dated November 2017, Revision No. 1 dated February 6, 2018 Stormwater Management/Lot Grading/Erosion Control Plan, Drawing SWM -1, prepared by MNT Consulting Group Inc., dated November 2017, Revision No. 1 dated February 6, 2018 Site Plan Reports: Stormwater Management Plan, prepared by MNT Consulting Group Inc., dated February 1, 2017, Revised February 6, 2018 Traffic Brief, prepared by C.C. Tatham & Associates Ltd., dated February 17, 2017 10 Page 152 of 158 17.a) By -Law No. 2018-052: A By-law to Authorize the Execution of a Site... SCHEDULE "C" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Scotty's Excavator Service Ltd. DEEDS AND EASEMENTS TO BE CONVEYED All title documents shall be properly drawn and executed by the parties, with the appropriate Lot or Block Number inserted in the description of the document, and the registered Plan Number shall be left blank, to be inserted by the solicitors for the parties after the Plan is registered and a Plan Number assigned. The consideration for all conveyances shall be the sum of Two Dollars ($2.00) and the cost of preparation, execution and registration thereof, shall be borne by the Owner. All documents to be registered shall be prior approved by the solicitor for the Township The following land and easement shall be conveyed: 1.0 LANDS TO BE CONVEYED TO THE TOWNSHIP N/A ��>•W:L11L1FiTC]:8:riFyA►Til:10111�"a11011y:96101UNW/:11111rijdo, I:8ri1TiTALIE,y:11' N/A 1E Page 153 of 158 17.a) By -Law No. 2018-052: A By-law to Authorize the Execution of a Site... SCHEDULE "D" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Scotty's Excavator Service Ltd. ITEMIZED CONSTRUCTION COST ESTIMATE 1. ITEMIZED ESTIMATE of CONSTRUCTION COSTS AMOUNT Cost Estimate by MNT Consulting, dated April 19, 2018 2. LETTERS OF CREDIT AMOUNT Letter of Credit to be provided by the Owner $ 87,945.00 to ensure completion of all works required under the terms of this Agreement, as noted in Section 5 herein. 12 Page 154 of 158 17.a) By -Law No. 2018-052: A By-law to Authorize the Execution of a Site... SCHEDULE "D" (CONT.) NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Scotty's Excavator Service Ltd. ITEMIZED CONSTRUCTION ESTIMATE 81 LINE 7 NORTH ca N a�,� PRELIMINARY COST ESTIMATE CIVIL WORKS TOWNSHIP OF ORO MEDONTE rs April 19, 201$ _ Yc PART A - SITE PREPARATION. EARTHWORKS AND REMOVALS PART B - SANITARY PART C - ROAD WORKS PART D - STORM WATER MANAGEMENT $14.950.00 S20,00000 $37.500.00 37,500.00 Total Prior to Contingency 579,950.00 CONTINGENCY (10%) $7.995.00 Total Cost Estimate (excl. H.S.T.) $87.945.03 Note. Al sodding/seeding, patio, plantings 8 fencing to be part of landscape w6orks, electrinAghhng and sign (s) Excluded 13 Page 155 of 158 PART A -SIT PREPARATION EART)4WORKS AND REMOVALS A i Tree removal L.S. 5 5.00000 1 $5,000 00 A 2 Supply and Install temporary mud mai - COMPLETED ea S I S000 A.3 Supply and install entrance culvert - COMPLETED L.S. S - 1 S000 A 4 Topsail stripping and pile for future use cu.m. $ 5.00 1.600 $8,000.00 A 5 Supply and install sill fence as per detail m S 15.00 130 $1,950.00 TOTAL PART A $14.950.40 PART B - SANITARY B 1 Installation of New septic system L S. $ 20,000.00 1 $20,000.00 TOTAL PART B $20.000.30 PART C - ROADWORKS C 1 Supply, place and compact gravel driveway ind fine grading sq m S 750 5,000 $37,500 00 TOTAL PART C $37,500.00 PART D - STORMWATER MANAGEMENT D 1 SWM Facility as per plans c)w 150mm dia. np rap pretreatrnent filler, ramgarden & np rap lined outfall to existing roadside ditch LS S 7,500.00 1 $7.50001) TOTAL PART D $7,500.00 PART A - SITE PREPARATION. EARTHWORKS AND REMOVALS PART B - SANITARY PART C - ROAD WORKS PART D - STORM WATER MANAGEMENT $14.950.00 S20,00000 $37.500.00 37,500.00 Total Prior to Contingency 579,950.00 CONTINGENCY (10%) $7.995.00 Total Cost Estimate (excl. H.S.T.) $87.945.03 Note. Al sodding/seeding, patio, plantings 8 fencing to be part of landscape w6orks, electrinAghhng and sign (s) Excluded 13 Page 155 of 158 17.b) By -Law No. 2018-053: A By-law to remove the Holding symbol on land... The Corporation of The Township of Oro-Medonte By -Law No. 2018-053 A By-law to remove the Holding symbol On lands described as follows: Part of Lot 20, Concession 8, Part 2 on 51 R-39126 Township of Oro-Medonte, County of Simcoe Whereas the Council of the Corporation of the Township of Oro-Medonte is empowered to pass By-laws to remove a Holding provision pursuant to Section 36 of the Planning Act, R. S.O. 1990, c. P.13. And Whereas Council deems it appropriate to remove the Holding provision applying to the subject lands; qwqw Now Therefore the Council of the Corporation of the Township of Oro-Medonte enacts as follows: 1. Schedule 'A10', to Zoning By-law No. 97-95 as amended, is hereby further amended by removing the Holding provision applying to above noted lands as shown on Schedule 'A' attached hereto and forming part of this By-law. 2. This By-law shall come into effect upon the date of passage hereof, subject to the provisions of the Planning Act, as amended. By-law Read a first, second and third time, and passed this 9th day of May 2018. IWAINSIbb., 11L The Corporation of The Township of Oro-Medonte x NN Mayor, H.S. Hughes Clerk, Karen Way Page 156 of 158 17.b) By -Law No. 2018-053: A By-law to remove the Holding symbol on land... Schedule "A" To By -Law No. 2018-053 The Corporation of the Township of oro-Medonte 225 224 95 u. 3099 lie 57 81 96 3123 am 30173 Ada 3017 297 2512 2938 11 e 37 2878 {NCO' .fZ 2921 M7 2891 17 2877 110 EDLands Subject To Removal of Holding (H) Symbol This is Schedule "A" to By -Law 2918-053 passed the 9th day of May, 2918 Mayor H.S. Hughes Clerk K. Way Township of Oro-Medcnte (Application 2017 -SPA -22) Page 157 of 158 19.a) By -Law No. 2018-051: Being a by-law to confirm the proceedings of ... The Corporation of the Township of Oro-Medonte By -Law No. 2018-051 Being a By -Law to Confirm the Proceedings of the Council Meeting held on Wednesday, May 9, 2018 Whereas Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended provides that the powers of the Municipal Council shall be exercised by By -Law, unless the municipality is specifically authorized to do otherwise; And Whereas The Council of The Corporation of the Township of Oro-Medonte deems it expedient that the proceedings at this Council Meeting be confirmed and adopted by By -Law; Now Therefore the Council of The Corporation of the Township of Oro-Medonte hereby enacts as follows: 1. That the actions of the Council at its Council Meeting held on Wednesday, May 9, 2018, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro- Medonte. 3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to execute and affix the corporate seal to all necessary documents. 4. And That this by-law shall come into force and take effect on the final passing thereof. VL By -Law Read a First, Second and Third time, and Passed this 9th day of May, 2018. The Corporation of the Township of Oro-Medonte Mayor, H.S. Hughes Clerk, Karen Way Page 158 of 158