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Wednesday, April 11, 2018
The Township of Oro-Medonte
Council Meeting Minutes
Council Chambers
2014-2018 Council
Present: Mayor H.S. Hughes (arrived @ 10:11 a.m.)
Deputy Mayor Ralph Hough
Councillor Barbara Coutanche
Councillor Scott Macpherson (arrived @ 9:02 a.m.)
Councillor Phil Hall
Councillor John Crawford
Councillor Scott Jermey
Time: 9:00 a.m.
Staff Robin Dunn, Chief Administrative Officer; Karen Way, Clerk; Mark
Present: Dest-auriers, Chief Financial Officer/Treasurer; Andria Leigh, Director,
Development Services; Donna Hewitt, Director, Corporate Services;
Garry McCartney, Chief Building Official; Hugh Murray, Fire Chief; Shawn
Binns, Director, Operations & Community Services; Shannon Stewart,
Deputy Treasurer/Tax Collector; Andrew Quattrociocchi, Deputy Chief
Building Official; Teresa Falconi, Development Services Assistant; Justin
Metras, Manager, Infrastructure and Capital Projects; Jen Whitley,
Coordinator, Economic Development/Communications; Brad Robinson,
Infrastructure and Capital Projects Coordinator; Tamara Obee, Manager,
Human Resources, Health & Safety;
1. Call to Order - Moment of Reflection:
In the absence of Mayor H.S. Hughes, Deputy Mayor assumed the Chair, called the meeting
to order followed by a moment of reflection.
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Council Meeting Minutes— Wednesday, April 11, 2018.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C180411-1
Moved by Jermey, Seconded by Hall
Be it resolved that the agenda for the Council meeting of Wednesday, April 11, 2018 be
received and adopted, as amended, to withdraw Items 4
d) Robin Dunn, CAO; Andria Leigh, Director, Development Services re: Litigation affecting
the municipality (Burl's Creek); and
f) Karen Way, Clerk re: Acquisition/disposition of land (Unopened Road Allowance between
Lots 20 & 21, Concession 1 (South Orillia)).
And that the following correspondence with respect to Item 13c) be received:
1. Alice Smith dated April 10, 2018;
2. David Lord dated April 10, 2018;
3. James MacLean dated April 10, 2018;
- 4, Tom and Uta Gilboe dated April 10, 2018;
5. Paul Weber and Family dated April 10, 2018; and
6. Nancy DeMontmorency dated April 10, 2018.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C180411-2
Moved by Crawford, Seconded by Coutanche
Be it resolved that we do now go in Closed Session at 9:01 a.m. to discuss
• acquisition/disposition of land; labour relations/employee negotiations (Water/Waste Water
Servicing);
• litigation affecting the municipality (Legal Update).
Carried.
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Council Meeting Minutes —Wednesday, April 11, 2018.
b) Motion to Rise and Report.
Motion No. C180411-3
Moved by Hall, Seconded by Jermey
Be it resolved that we do now Rise at 10:04 a.m.
Carried.
c) Robin Dunn, CAO re: Acquisition/disposition of land; Labour relations/employee
negotiations (Water/Waste Water Servicing).
The following staff were present: Robin Dunn, Chief Administrative Officer; Karen Way,
Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director, Corporate
Services; Tamara Obee, Manager, Human Resources, Health & Safety; Michelle Jakobi,
Manager, Compliance and Capital Projects.
Motion No. C180411-4
Moved by Coutanche, Seconded by Crawford
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO re:
Acquisition/disposition of land; Labour relations/employee negotiations (Water/Waste Water
Servicing) be received.
Carried.
d) Robin Dunn, CAO; Andria Leigh, Director, Development Services re: Litigation
affecting the municipality (Burl's Creek).
This item was withdrawn.
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Council Meeting Minutes —Wednesday, April 11, 2018.
e) Robin Dunn, CAO and Donna Hewitt, Director, Corporate Services re: Litigation affecting
the municipality (Legal Update).
The following staff were present: Robin Dunn, Chief Administrative Officer; Karen Way,
Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director, Corporate
Services; Tamara Obee, Manager, Human Resources, Health & Safety; Michelle Jakobi,
Manager, Compliance and Capital Projects.
Motion No. C180411-5
Moved by Jermey, Seconded by Hall
Be it resolved that the confidential memorandum correspondence dated April 11, 2018 and
presented by Robin Dunn, CAO and Donna Hewitt, Director, Corporate Services re:
Litigation affecting the municipality (Legal Update) be received.
Carried.
f) Karen Way, Clerk re: Acquisition/disposition of land (Unopened Road Allowance
between Lots 20 & 21, Concession 1 (South Orillia)).
This item was withdrawn.
Mayor H.S. Hughes assumed the Chair.
5. Minutes of Council and Committees:
a) Minutes of the Citizen/Senior of the Year Advisory Group meeting held on Monday,
March 26, 2018.
Motion No. C180411-6
Moved by Crawford, Seconded by Coutanche
Be it resolved that the draft minutes of the Citizen/Senior of the Year Advisory Group
meeting held on Monday, March 26, 2018 be received.
Carried.
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Council Meeting Minutes —Wednesday, April 11, 2018.
Motion No. C180411-7
Moved by Jermey, Seconded by Hall
Be it resolved
1. That, per Citizen/Senior of the Year Advisory Group Motion No. CSY180326-6, Ruth
Fountain be nominated as the 2018 Oro-Medonte Citizen of the Year as voted by the
Advisory Group.
2. That the CAC's office arrange the award recognition ceremonies.
3. And that the recipient be notified of Council's decision under the Mayor's signature.
Carried.
Motion No. C180411-8
Moved by Coutanche, Seconded by Crawford
Be it resolved
1. That, per Citizen/Senior of the Year Advisory Group Motion No. CSY180326-8, Charles
and Nancy Drury be nominated as the 2018 Ontario Seniors of the Year as voted by the
Advisory Group.
2. That the CAO's office arrange the award recognition ceremonies.
3. And that the recipient be notified of Council's decision under the Mayor's signature.
Carried.
b) Minutes of Council meeting held on Wednesday, March 28, 2018.
Motion No. C180411-9
Moved by Hall, Seconded by Jermey
Be it resolved that the draft minutes of the Council meeting held on Wednesday, March 28,
2018 be received and adopted as printed and circulated.
Carried.
6. Recognition of Achievements:
None.
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Council Meeting Minutes —Wednesday, April 11, 2018.
7. Public Meetings:
a) Township of Oro-Medonte, Notice of Public Meeting re: Proposed Building Permit Fee
Schedule Revisions.
Mayor Hughes called the public meeting to order and explained the public meeting is
being held under the authority of the Building Code Act, Section 7(6), S.O. 1992, c.23,
as amended, to obtain public comment with respect to proposed amendments to the
Fees and Charges By -Law.
Notice of the Public Meeting was posted on the Township's website.
The following correspondence was received: None.
Andria Leigh, Director, Development Services, explained the purpose and effect of the
proposed by-law. A PowerPoint presentation was presented.
The following public persons offered verbal comments with respect to the proposed
amendment:
-Allan Baker cited enquiries if there were increases to the costs of administration, such
as increases in staff pay and if the fees are adjusted accordingly each time. He also
stated that if building staff are supported by the tax base, then there is no need for an
increase of fees.
There being no further comments or questions, the meeting adjourned.
A digital recording of the meeting is available for review through the Township's
website.
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Council Meeting Minutes —Wednesday, April 11, 2018.
S. Deputations:
a) David Clark re: Proposition for the Installation of Streetlights, Line 7 South to the
Highway 11 Overpass.
Motion No. C180411-10
Moved by Crawford, Seconded by Coutanche
Be it resolved that the correspondence dated March 20 and 21, 2018 and presented by
David Clark re: Proposition for the Installation of Streetlights, Line 7 South to the Highway 11
Overpass be received and referred to staff for a report.
Carried.
9. Presentations:
a) Peter Beacock, Chair of the Board, Trustee for Oro Medonte and Springwater
Townships, Simcoe County District School Board re: Capital Plan 2018/2019.
Motion No. C1 80411 -1 1
Moved by Hall, Seconded by Jermey
Be it resolved that the presentation dated March, 2018 and presented by Peter Beacock,
Chair of the Board, Trustee for Oro Medonte and Springwater Townships, Simcoe County
District School Board re: Capital Plan 2018/2019 be received.
Carried.
10. Identification From the Public of an Agenda Item of Interest:
Provides an opportunity for members of the public to identify an agenda item which the
public member may request be brought forward and considered earlier in the meeting.
11. Open Forum:
None.
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Council Meeting Minutes —Wednesday, April 11, 2018.
12. Reports of Municipal Officers:
a) Report No. ES2018-4, Michelle Jakobi, Manager, Compliance & Capital Projects re:
Municipal Summary Reports for Township of Oro-Medonte Drinking Water Systems —
January 1, 2017 to December 31, 2017.
Motion No. C180411-12
Moved by Jermey, Seconded by Hall
Be it resolved that Report No. ES2018-4, Michelle Jakobi, Manager, Compliance & Capital
Projects re: Municipal Summary Reports for Township of Oro-Medonte Drinking Water
Systems — January 1, 2017 to December 31, 2017, which includes reports for Canterbury,
Cedarbrook, Craighurst, Harbourwood, Horseshoe Highlands, Maplewood, Medonte Hills,
Robincrest, Shanty Bay, Sugarbush and Warminster, be received.
Carried.
b) Report No. ES2018-3, Michelle Jakobi, Manager, Compliance & Capital Projects re:
Review and Update to Fees & Charges By -Law (Schedule G, J, K and L).
Motion No. C180411-13
Moved by Coutanche, Seconded by Crawford
Be it resolved
1. That Report No. ES2018-3, Michelle Jakobi, Manager, Compliance & Capital Projects re:
Review and Update to Fees & Charges By -Law (Schedules G, J, K and L) be received
and adopted.
2. That the following Fees & Charges be approved:
a) Disconnection & Reconnection Charge $55 per occurrence;
b) Final Meter Read $20 per occurrence;
c) Expansion Tank $65 plus applicable taxes.
3. And that the appropriate By-law be brought forward.
Carried.
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Council Meeting Minutes —Wednesday, April 11, 2018.
c) Report No. FES2018-4, Hugh Murray, Director, Fire & Emergency Services/Fire Chief re:
Fees and Charges Updates (Fire and Emergency Services).
Motion No. C180411-14
Moved by Hall, Seconded by Jermey
Be it resolved
1. That Report No. FES2018-4, Hugh Murray, Director, Fire & Emergency Services/Fire
Chief re: Fees and Charges Updates (Fire and Emergency Services) be received and
adopted.
2. That the fees and charges as outlined in Report No. FES2018-04 be approved.
3. And That the appropriate by-law be brought forward.
Carried.
d) Report No. FES2018-5, Scott Andrew, Assistant Deputy Chief re: Vehicle Exhaust
Removal / Diesel Extraction RFP Results.
Motion No. C180411-15
Moved by Crawford, Seconded by Coutanche
Be it resolved
1. That Report No. FES2018-5, Scott Andrew, Assistant Deputy Chief re: Vehicle Exhaust
Removal / Diesel Extraction RFP Results be received and adopted.
2. That Request For Proposal OMFES 002-17 be awarded to Air Technology Solutions
Canada in the amount of $45,864.00 plus HST.
3. That the Director, Fire & Emergency Services/Fire Chief be authorized to execute the
appropriate agreement on behalf of the Township.
4. And that the bidders be thanked under the Director, Fire & Emergency Services/ Fire
Chief's signature.
Carried.
e) Report No. F12018-6, Mark DesLauriers, Chief Financial Officer/Treasurer re: Report on
Township Investment Strategy.
Motion No. C180411-16
Moved by Hall, Seconded by Jermey
Be it resolved
1. That Report No. F12018-6, Mark DesLauriers, Chief Financial Officer/Treasurer re: Report
on Township Investment Strategy be received and adopted.
2. And that Council support the 2018 investment actions to be taken by the Finance
Department (as outlined in the Conclusion of Report No. F12018-6).
Carried.
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Council Meeting Minutes —Wednesday, April 11, 2018.
f) Report No. F12018-8, Mark DesLauriers, Chief Financial Officer/Treasurer re: Report on
2017 Financial Results.
Motion No. C180411-17
Moved by Coutanche, Seconded by Crawford
Be it resolved that Report No. F12018-8, Mark DesLauriers, Chief Financial Officer/Treasurer
re: Report on 2017 Financial Results be received for information only.
Carried.
g) Report No. CS2018-5, Donna Hewitt, Director, Corporate Services re: Live Streaming
and Video Recordings of Council Meetings.
Motion No. C180411-18
Moved by Hall, Seconded by Macpherson
Be it resolved
1. That Report No. CS2018-05, Donna Hewitt, Director, Corporate Services re: Live
Streaming and Video Recordings of Council Meetings be received.
2. That Council endorse the recommendation to implement livestreaming as soon as
technically feasible.
3. And that the costs, to a maximum of $5,000.00 for live streaming be funded from the
2018 budget, with the commitment of an offsetting private contribution.
Recorded Vote Requested by Councillor Jermey
Councillor Jermey
Yea
Councillor Macpherson
Yea
Councillor Coutanche
Yea
Councillor Crawford
Yea
Councillor Hall
Yea
Deputy Mayor Hough
Yea
Mayor H.S. Hughes
Yea
Unanimously Carried.
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Council Meeting Minutes —Wednesday, April 11, 2018,
13. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
Deputy Mayor Hough, Councillors Coutanche, and Jermey provided updates.
b) Deputy Mayor Hough, correspondence dated March 5, 2018 from The Corporation of the
Township of Madawaska Valley re: Asset Management Planning, Adequate Financial
Resources Request.
Motion No. C180411-19
Moved by Crawford, Seconded by Coutanche
Be it resolved
1. That the correspondence dated March 5, 2018 from The Corporation of the Township of
Madawaska Valley and presented by Deputy Mayor Hough re: Asset Management
Planning, Adequate Financial Resources Request be received.
2. That the Township of Oro-Medonte supports the Township of Madawaska Valley
resolution to respectfully request that the Province of Ontario provide adequate financial
resources for both staff and infrastructure to ensure successful compliance and
implementation of the required municipal function for asset management planning in
small, rural municipalities.
3. And that the Premier; Leader of the Progressive Conservative Party of Ontario, Leader of
the Ontario New Democratic Party, MPP Simcoe North; and the Township of Madawaska
Valley be advised of Council's decision under the Mayor's signature.
Carried.
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Council Meeting Minutes —Wednesday, April 11, 2018.
c) Councillor Hall re: ATV/ORV By -Law Task Force (Communication Plan, Community
Involvement, Future Process).
Council consented to allow Allan Baker to provide comments.
Motion No. C180411-20
Moved by Macpherson, Seconded by Jermey
Be it resolved
1. That the correspondence presented by Councillor Hall re: ATV/ORV By-law Taskforce
(Community Plan, Community Involvement, Future Process) be received;
2. That the ATV Draft By-law Taskforce, Draft Guiding Principles be endorsed by Council;
3. And that Council support the following process:
a) Two by-laws be prepared and presented at the April 25, 2018 Council Meeting,
outlining two options for use of ATV/ORVs on roadways:
i. Option One — Open all roadways
ii. Option Two — Only open roadways that allow for connectivity of a regional trail
system once established
b) Staff communicate the process as outlined above through the Township's website,
- Facebook and Twitter; and that opportunities for public input be received in -
accordance with the Township's Procedural By-law.
Carried.
14. Consent Agenda:
a) Announcements of Interest to the Public:
1. Carley Community Hall, Pancake Breakfast, Saturday, April 21, 2018, 9a.m.-11 a.m.
b) Correspondence dated March, 2018 from The Honourable Dipika Damerla, Minister of
Seniors Affairs re: 2018 Senior of the Year Award Call for Nominations.
Staff Recommendation: Receive for Information Only.
c) Minutes of Barrie Public Library Board meeting held on Thursday, February 22, 2018.
Staff Recommendation: Receive for Information Only.
d) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday,
February 23, 2018.
Staff Recommendation: Receive for Information Only.
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Council Meeting Minutes — Wednesday, April 11, 2018.
Motion No. C180411-21
Moved by Hall, Seconded by Jermey
Be it resolved that the staff recommendations with respect to the items listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Carley Community Hall, Pancake Breakfast, Saturday, April 21, 2018, 9a.m.-11a.m.
b) Correspondence dated March, 2018 from The Honourable Dipika Damerla, Minister of
Seniors Affairs re: 2018 Senior of the Year Award Call for Nominations.
Received for Information Only.
c) Minutes of Barrie Public Library Board meeting held on Thursday, February 22, 2018.
Received for Information Only.
d) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, February
23, 2018.
Received for Information Only.
Carried.
15. Communications/Petitions:
a) Correspondence dated March 29, 2018 from County of Simcoe, Social and Community
Services Division re: Food Security Framework Focus Group Invitation.
Motion No. C180411-22
Moved by Coutanche, Seconded by Crawford
Be it resolved that the correspondence dated March 29, 2018 from County of Simcoe, Social
and Community Services Division re: Food Security Framework Focus Group Invitation be
received.
16. Notice of Motions:
None.
Carried.
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Council Meeting Minutes —Wednesday, April 11, 2018.
17. By -Laws:
a) By -Law No. 2018-040: A By-law to Adopt an Emergency Management Program and to
meet other Requirements under the Emergency Management and Civil Protection Act
And to Repeal By -Law No. 2016-194.
b) By -Law No. 2018-041: Being a By -Law to Delegate Certain Powers and Authorities to
the Chief Administrative Officer "CAO" During a Period of Restricted Acts of Council
("Lame Duck" By-law).
Motion No. C180411-23
Moved by Hall, Seconded by Jermey
Be it resolved that
a) By -Law No. 2018-040: A By-law to Adopt an Emergency Management Program and to
meet other Requirements under the Emergency Management and Civil Protection Act
And to Repeal By -Law No. 2016-194.
b) By -Law No. 2018-041: Being a By -Law to Delegate Certain Powers and Authorities to
the Chief Administrative Officer "CAO" During a Period of Restricted Acts of Council
("Lame Duck" By-law).
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
Carried.
18. Closed Session Items (Unfinished Items):
None.
19. Confirmation By -Law:
a) By -Law No. 2018-038: Being a by-law to confirm the proceedings of the Council
meeting held on Wednesday, April 11, 2018.
Motion No. C180411-24
Moved by Crawford, Seconded by Coutanche
Be it resolved that By -Law No. 2018-038: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, April 11, 2018 be read a first, second and third time,
passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
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Council Meeting Minutes —Wednesday, April 11, 2018.
20. Questions from the Public Clarifying an Agenda Item:
No one posed a question.
21.Adjournment:
a) Motion to Adjourn.
Motion No. C180411-25
Moved by Jermey, Seconded by Hall
Be it resolved that we do now adjourn at 12:55 p.m.
Carried.
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