04 25 2018 Council Agenda
The Township of Oro-Medonte
Council Meeting Agenda
Council Chambers
Wednesday, April 25, 2018
2:30 p.m. - Closed Session
6:00 p.m. - Open Session
Page
1. Call to Order - Moment of Reflection:
2. Adoption of Agenda:
6 - 70a) Motion to Adopt the Agenda.
\[Addenda\]
3. Disclosure of Pecuniary Interest:
4. Closed Session Items:
a) Motion to go In Closed Session.
b) Motion to Rise and Report.
c) Robin Dunn, CAO re: Solicitor-client privilege; Acquisition/disposition of land
(Water/Waste Water Servicing).
d) Karen Way, Clerk re: Acquisition/disposition of land (Unopened Road
Allowance between Lots 20 & 21, Concession 1 (South Orillia)).
5. Minutes of Council and Committees:
71 - 84 a) Minutes of Council meeting held on Wednesday, April 11, 2018.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
8. Deputations:
85 - 86 a) 7:00 p.m. Frank Hutcheson, on behalf of West Oro Ratepayers Association
(WORA) re: Off Road Vehicle Use (ATV/ORV) on Municipal Roadways
\[Refer to Items 13b) and 17c)\].
87 - 92 b) 7:10 p.m. Allan Baker, on behalf of AWARE Oro-Medonte re: Off Road
Vehicle Use (ATV/ORV) on Municipal Roadways \[Refer to Items 13b and
17c)\].
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Council Meeting Agenda -April 25, 2018
93 - 108 c) 7:20 p.m. Luke Sternberg, Shawn Scott, on behalf of Central Ontario ATV
Club (COATV) re: Off Road Vehicle Use (ATV/ORV) on Municipal Roadways
\[Refer to Items 13b) and 17c)\].
9. Presentations:
None.
10. Identification From the Public of an Agenda Item of Interest:
Provides an opportunity for members of the public to identify an agenda item
which the public member may request be brought forward and considered
earlier in the meeting.
11. Open Forum:
The Open Forum provides an opportunity for the public to provide verbal
comments to Council, in Open Session, on matters scheduled on the current
agenda, and shall be conducted as follows:
Open Forum shall last no longer than 20 minutes;
Each speaker shall be required to identify the agenda item they are
speaking to and provide their name and address, which may become
part of the public record;
A speaker shall be limited to 2 minutes per agenda item;
No response shall be provided to any question posed during Open
Forum;
No discussion, debate or decisions will occur during Open Forum;
Each speaker is permitted to speak only once per agenda item;
A speaker may provide comment on one agenda item and then shall
step aside to enable another to provide comment on an agenda item;
No speaker shall speak to a second agenda item until other
individuals have had an opportunity to speak once;
Speakers providing comment on the same agenda item, shall be
requested to limit their comments so as to provide additional
information and not repeat the same information provided by a
previous speaker;
Comments made during Open Forum will not form part of the minutes
of the meeting;
The following matters will not be permitted during Open Forum:
o Comments/complaints against Members of Council or
Township staff;
o Matters beyond the jurisdiction of Council or the Township;
o Closed Session agenda items, including current or pending
litigation, or Insurance claims and/or pending claims by or
against the Township;
o Comments with respect to Minutes of Council and Committees;
o Comments that are contrary to the Municipal Freedom of
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Council Meeting Agenda -April 25, 2018
Information and Protection of Privacy Act;
o Comments with respect to any applications which have
proceeded through a Public Meeting in accordance with the
Planning Act, with the exception of comment related to a
recommendation contained within the Staff Report.
The Chair may conclude Open Forum prior to the 20 minute maximum
time limit, for non-compliance with the Open Forum parameters,
Conduct of Members of the Public, or any other reason.
12. Reports of Municipal Officers:
109 - 115 a) Report No. OCS2018-12, Justin Metras, Manager, Infrastructure and Capital
Projects re: Award of OCS 2018-001 Road Rehabilitation Various
Locations and OCS 2018-003 Surface Treatment.
116 - 125 b) Report No. DS2018-30, Andria Leigh, Director, Development Services re:
Minor Variance Application 2017-A-60 (Galic) 23 Greenwood Forest Road.
126 - 136 c) Report No. DS2018-42, Andria Leigh, Director, Development Services re:
Proposed By-law Amendments to the Planning, Development Engineering,
and Municipal Law Enforcement Fees and Charges.
137 - 140 d) Report No. ES2018-5, Fred MacGregor, Manager, Environmental Services
re: Retrofit of Uncaptured Streetlights (March 2018).
141 - 143 e) Robin Dunn, CAO; Michelle Jakobi, Manager, Compliance & Capital Projects
re: Smart Cities Initiatives.
144 - 149 f) Report No. FI2018-4, Mark DesLauriers, Chief Financial Officer/Treasurer re:
Financial Governance Model - 2018.
150 - 152 g) Report No. FI2018-7, Shannon Stewart, Deputy Treasurer/Tax Collector re:
Development Charge Indexing.
153 - 156 h) Report No. FI2018-9, Janice MacDonald, Accounting Clerk re: Statement of
Accounts, Quarter 1 - 2018; January 1, 2018-March 31, 2018.
157 - 160 i) Report No. FI2018-10, Shannon Stewart, Deputy Treasurer/Tax Collector re:
Fees and Charges Update (Finance and Information Technology).
161 - 165 j) Report No. CS2018-10, Donna Hewitt, Director, Corporate Services re:
Corporate Services Fees and Charges 2018.
166 - 168 k) Report No. CS2018-11, Donna Hewitt, Director, Corporate Services re:
Livestreaming Update.
13. Reports of Members of Council:
a) Updates from Council Representatives County of Simcoe and Township
Partners and Agencies.
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Council Meeting Agenda -April 25, 2018
on the act
Agencies.
169 - 272 b) 7:30 p.m. Mayor H.S. Hughes, Councillor Hall, Councillor Crawford,
ATV/ORV By-Law Task Force re: Off Road Vehicle Use (ATV/ORV) on
Municipal Roadways \[Refer to Items 8a, 8b, 8c, 17c)\].
273 c) Mayor H.S. Hughes, invitation re: Theatre of the Bay Performance, Mary of
Shanty Bay, St. Thomas Anglican Church, 28 Church Street, Shanty Bay,
May 23-June 10, 2018.
14. Consent Agenda:
274 - 275 a) Announcements of Interest to the Public:
1. Theatre of the Bay Performance, Mary of Shanty Bay, St. Thomas
Anglican Church, 28 Church Street, Shanty Bay, May 23-June 10,
2018.
276 - 300 b) Minutes of Sustainable Severn Sound, Sustainability Committee meetings
held on January 18, February 8 and March 8, 2018.
Staff Recommendation: Receive for Information Only.
301 - 312 c) Lake Simcoe Region Conservation Authority (LSRCA) re: 2017 Lake Simcoe
Subwatershed Plan, Implementation Report.
Staff Recommendation: Receive for Information Only.
313 d) Correspondence dated March 27, 2018 from Frieda Baldwin, President and
John Sloan, Director, Landowner Relations, Ganaraska Hiking Trail
Association (GHTA) re: A Big Thank You to All The Landowners That Make
Our Trail Possible.
Staff Recommendation: Receive for Information Only.
314 e) Correspondence dated March 19, 2018 from Ernie Hardeman, MPP, Oxford,
re: Ontario Good Roads Association Conference (OGRA).
Staff Recommendation: Receive for Information Only.
15. Communications/Petitions:
315 - 319 a) Correspondence from Michelle Denne, Executive Assistant to the Warden
and CAO, The Corporation of the County of Simcoe re: Simcoe County
Stronger Together Conference, May 10-11, 2018, Casino Rama.
16. Notice of Motions:
None.
17. By-Laws:
320- 324 a) By-Law No. 2018-043: Being a By-law to designate the St. Thomas Anglican
Church Located at 28 Church St., Oro-Medonte, Ontario, L0L 2L0 under the
Ontario Heritage Act
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325 - 353 b) By-Law No. 2018-044: A By-law of The Corporation of the Township of Oro-
Medonte to Provide for the Imposition of Fees or Charges (Fees and
Charges By-law) and to Repeal By-Law Nos. 2016-110, 2017-053, 2017-060,
2017-061, 2017-067, 2017-081, 2017-082, 2017-145 and 2017-166.
354 - 374 c) 7:30 p.m. By-Law No. 2018-045: Being a By-Law to Permit All-Terrain,
Multi-Purpose Off-Highway Utility and Recreational Off-Highway Vehicles on
Certain Municipal Highways(Off-Road Vehicles By-law) (Option 1 All, Option
2 Certain Highways) \[Refer to Items 8a, 8b, 8c, 13b\].
18. Closed Session Items (Unfinished Items):
19. Confirmation By-Law:
375 a) By-Law No. 2018-042: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, April 25, 2018.
20. Questions from the Public Clarifying an Agenda Item:
Questions from the Public Clarifying an Agenda Item provides an opportunity
for the members of the public to seek clarification with respect to the decision
which was made on an agenda item, the meaning of the decision and the
next steps as a result of the decision.
Questions from the Public Clarifying an Agenda Item shall last no
longer than 10 minutes;
Responses provided to questions posed during Questions from the
Public Clarifying an Agenda Item shall be included within the 10
minute maximum time limit;
Each speaker shall be required to identify the agenda item they are
seeking clarification on and provide their name and address, which
may become part of the public record;
A speaker shall be limited to 1 minute per question;
A speaker may pose a question and then shall step aside to enable
another to pose a question;
The Chair may conclude Questions from the Public Clarifying an
Agenda Item prior to the 10 minute maximum time limit, for non-
compliance with the above parameters, Conduct of Members of the
Public, or any other reason.
21. Adjournment:
a) Motion to Adjourn.
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2.a) Motion to Adopt the Agenda.
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2.a) Motion to Adopt the Agenda.
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2.a) Motion to Adopt the Agenda.
Hello Ms. Teeter,
Please add this letter to the Public Correspondence section of the Wed Apr 25, 2018
Council Agenda regarding ATVs/ORVs. Thank you.
Members of Council,
Really? Are you kidding me? Another done deal from the head of Council. Look at the
head of Council's PERSONAL social media platforms below...decision has been made.
Also, NOTE, social media platforms for members of Council are a flagrant and
contemptible disregard and violation of OM Policy.
The optics clearly indicate this process is a complete farce as the decision is already
done.
The agenda for the Council meeting on Apr 25, 2018 already has the confirmation bylaw
in place to pass another done deal.
I do hope the township has their liability insurance current and paid up. One accident
and there will be civil suits and probably criminal negligence suits against the township
as well. OM will be 100% liable for taking a safe situation and turning it into an unsafe
situation when a choice was available. You will be responsible and voters aren't as dumb
as you may think.
Council will be on the hook for all suits in this matter. OM is already in dire financial
straits after wasting millions in legal fees and staff time on Burl's Creek and here we go
again entering into an 'arrangement' without anywhere near the due diligence required.
Any Environmental Impact Studies completed for this matter?
The dirty trick squad is at work wasting people's time to develop deputations which is
just a sham. And OM allows a SECOND deputation, a procedural faux-pas in it's own
right, from some special interest group who is talking blue sky with nothing concrete to
offer. It's all smoke and mirrors speculation with nothing concrete to bring to the table.
Sounds like a familiar Burl's Creek scenario doesn't it? We know from experience this
bylaw will again fracture our community, reduce safety and resident protection just so a
certain member of Council can get what he wants to cover what appears to be another
back room deal. In my opinion, the optics suggest such a situation...again.
There have been no tangible benefits presented other than enabling kiddies to ride.
I almost killed 3 bicyclists yesterday on Line 13 riding 3 abreast, speeding and running
stop signs. The odds of an ATV driven by some child or adult following the 20kph on
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2.a) Motion to Adopt the Agenda.
roads is so bogus. The OPP can't even enforce the existing rules/laws for speeding on
Lakeshore Rd E as they exist now. High speeds and violations for ATVs and SkiDoos
already exist. OM pays a quarter of a million dollars every month to the OPP and with
rising drug, criminal, theft statistics, it is impossible for OPP staff to take on more
enforcement. To foist ownership of safety and personal protection on the residents is a
complete abdication of Council's responsibility while the liability remains.
When the head of Council says 'JUMP' on Wed the 25, will you JUMP? How high will you
JUMP?
OR, you can exercise a CHOICE, not be horn swaggled by what appears to be spoiled
brat behaviour, do the right thing for your friends, neighbours, constituents and the
community and vote NO. Do what you are elected to do, represent the people, NOT one
isolated member of Council. Majority rules only if you act for the majority. It is certainly
too early to JUMP to conclusions and any intelligent person would see that.
Be responsible and take control of one spoiled brat type behaviour in my opinion and do
the right thing.
Sincerely,
Paul Sanderson.
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2.a) Motion to Adopt the Agenda.
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2.a) Motion to Adopt the Agenda.
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2.a) Motion to Adopt the Agenda.
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2.a) Motion to Adopt the Agenda.
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2.a) Motion to Adopt the Agenda.
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2.a) Motion to Adopt the Agenda.
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2.a) Motion to Adopt the Agenda.
Dear Council members,
Please note that as a resident of Oro-Medonte, I wanted to pass
along my endorsement of an ATV/ORV bylaw permitting their use
on all township roads. I do a lot of fishing and hunting and it would
‘greatly’ improve the experience and access I have. I’m aware of an
upcoming vote on April 25th and wanted to make sure my view got
passed along.
Thank-you all,
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2.a) Motion to Adopt the Agenda.
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2.a) Motion to Adopt the Agenda.
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2.a) Motion to Adopt the Agenda.
Dear Council members,
Please note that as a resident of Oro-Medonte, I wanted to pass along my endorsement of an ATV/ORV
bylaw permitting their use on all township roads. I do a lot of fishing ,hunting and visiting friends close by
and it would ‘greatly’ improve the experience and access I have. I’m aware of an upcoming vote on April
th
25 and wanted to make sure my view got passed along.
Thank-you all,
Mr. Ryan Ferguson
2404 highway 11 south
Oro Medonte
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2.a) Motion to Adopt the Agenda.
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2.a) Motion to Adopt the Agenda.
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2.a) Motion to Adopt the Agenda.
Dear Council members; please note that as a resident (and/or) business owner of the Township of Oro-
Medonte, I highlyendorse an ATV/ORV bylaw permitting their use on all township roads.....( I believe it
would be great, As a hunter/fisherman/enthusiasts etc this would allow me greater access....etc...) Try to use
your own words in the endorsement so that it doesn't appear to be a form letter. Additionally include your
residence or business address to affect certain councillors that may be hinging one way or another.
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2.a) Motion to Adopt the Agenda.
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2.a) Motion to Adopt the Agenda.
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2.a) Motion to Adopt the Agenda.
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2.a) Motion to Adopt the Agenda.
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2.a) Motion to Adopt the Agenda.
Dear Council members; please note that as a resident owner of the Township of Oro-Medonte, I endorse an
ATV/ORV bylaw permitting their use on all township roads
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2.a) Motion to Adopt the Agenda.
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2.a) Motion to Adopt the Agenda.
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2.a) Motion to Adopt the Agenda.
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2.a) Motion to Adopt the Agenda.
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2.a) Motion to Adopt the Agenda.
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2.a) Motion to Adopt the Agenda.
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2.a) Motion to Adopt the Agenda.
Township of Oro-Medonte
148 Line 7 South
Oro-Medonte, ON
L0L2E0
nd
April 23, 2018
To Whom It May Concern
I oppose the move to open township roads to ATVs. There are many obvious reasons for
this – safety, noise pollution and air pollution. They also destroy any land tracks they
drive on. In the past our road was used as a snowmobile trail and when the
snowmobiles went by we were wafted with so much fumes it was unbearable. Any
property on a route with ATVs will find their peace and air quality destroyed. Why does
the township want to entertain an activity that pits so many neighbors against each
other? It this a race track or a township with homes and families?
Jae Fratzl
872 Line 10 Norht
Hawkstone, Ontario
L0L 1T0
Page 43 of 375
2.a) Motion to Adopt the Agenda.
I strongly oppose the move to open township roads to ATVs. Such a move possess a serious
problem in terms of safety, noise and air pollution and health. Our roads are not recreational
sites for ATVs!! Have you ever tried breathing after one goes by? How about putting the kids to
bed at 8pm when a group of ATVs decided to ride up and down the road? I am also concerned
what doing this would do to our property values. In addition, the drivers ignore the "no
motorized vehicles" signs in the county forests where they are posted.
Gerald Fratzl
872 Line 10 North
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2.a) Motion to Adopt the Agenda.
Ross and Lori Harvey
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2.a) Motion to Adopt the Agenda.
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2.a) Motion to Adopt the Agenda.
Dear council members,
as a resident of Oro and ATV owner, I would like to send my support in the ATV/ORV bylaw
permitting their use on all township roads. I am aware of an upcoming vote on April 25, 2018 and
want to make sure my view/endorsement was passed on to the council.
Dave Nicoletta
67A Huron woods dr
Sugarbush
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5.a) Minutes of Council meeting held on Wednesday, April 11, 2018.
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5.a) Minutes of Council meeting held on Wednesday, April 11, 2018.
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5.a) Minutes of Council meeting held on Wednesday, April 11, 2018.
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5.a) Minutes of Council meeting held on Wednesday, April 11, 2018.
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5.a) Minutes of Council meeting held on Wednesday, April 11, 2018.
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5.a) Minutes of Council meeting held on Wednesday, April 11, 2018.
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5.a) Minutes of Council meeting held on Wednesday, April 11, 2018.
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5.a) Minutes of Council meeting held on Wednesday, April 11, 2018.
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5.a) Minutes of Council meeting held on Wednesday, April 11, 2018.
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5.a) Minutes of Council meeting held on Wednesday, April 11, 2018.
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5.a) Minutes of Council meeting held on Wednesday, April 11, 2018.
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5.a) Minutes of Council meeting held on Wednesday, April 11, 2018.
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5.a) Minutes of Council meeting held on Wednesday, April 11, 2018.
Emergency Management and Civil Protection Act
Emergency Management and Civil Protection Act
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5.a) Minutes of Council meeting held on Wednesday, April 11, 2018.
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8.a) 7:00 p.m. Frank Hutcheson, on behalf of West Oro Ratepayers Associa...
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8.a) 7:00 p.m. Frank Hutcheson, on behalf of West Oro Ratepayers Associa...
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8.b) 7:10 p.m. Allan Baker, on behalf of AWARE Oro-Medonte re: Off Road ...
Request forDeputationBeforeCouncil/Committee
written or electronic submissions and background information for consideration by Council/
Any
Committee must be submitted to the Clerkby 9:00 a.m. 7 calendar days priortothe preferred meeting.
Electronic submissions shouldbe submitted in Microsoft PowerPoint/Microsoft Word format.
DpvodjmNffujoh-Xfe/Bqsjm36-3129/
Preferred Meetingand Date:
I am requesting deputation to speak:
a)on m
y own behalf; or
b)on behalf of a group/organization; please state name below. By stating the group/organization name
below, youconfirm that you are duly authorized to act on behalf of the identifiedgroup/organization and
that the group/organization hereby gives its approvalfor you to act on this matter.
BxbsfPsp.Nfepouf
I would like to use: projectorlaptop
Name(s) of Speaker(s) Adeputationwishing to appear before Council/Committee shall be limited to no
more than two (2) speakers with a total speaking time of not more than ten (10) minutes.
BmmboCblfs
Bmufsobuf
Name:Name:____________________________________
Have you presented a deputation previously on this matter?Yes No
Subject of Presentation
Please describe below, the subject matter of the requested presentationin sufficient detail, to provide
the Townshipa means to determine its content and to assess its relative priority to otherrequests for
presentation.Weight will be given to those requests that provide more detailed descriptions of the
content of the presentation, particularly defining how the subject matter aligns with Council’s Mandate.
Subject: Off-Road Vehicle use on Municipal Roadways. We would like to express the views of our
community group on the benefits, considerations, and implications of the By-law options outlined in
Shawn Binns Report (OCS-2018-011), particularly as they pertain to Public Safety, Community
Impact and Environmental Impacts.
Please identify the type of action you are seeking of Council/Committee on this issue.
No Action, e.g., an awareness of topic or organization.
To Request Action.Please describein detail.
We would like council to consider this community groups input and perspective, being representative
of a diversified and significant number of Oro-Medonte residents, in their deliberations and decision
on this issue.
________________________________________________________________________________
If you are requestingaction, have you been in contact with a staff member to seek a resolutionwith regard
to this matter?Yes No
DpvodjmmpstNbdqifstpoboeIbmm/
If yes, who were you in contact with? ___________________________________________________
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8.b) 7:10 p.m. Allan Baker, on behalf of AWARE Oro-Medonte re: Off Road ...
-2-
Reason why this presentation is important to Council and to the municipality:
Oro-Medonte's Core Values state, "Working together generates better solutions". The outcome of
Council's decision on this issue may have far reaching effects throughout the township.
Bqsjm7-3129
Date of Request:
BmmboCblfs
Name of Requestor:
749IpstftipfWbmmfzSe/F/
Address:
816437:95:
Telephone:Fax:
eftjhofrvbujpoAipunbjm/dpn
Email:
Note:Additional material may be circulated / presented at the time of the deputation.If you intend to
include handouts or a presentation using electronic devices, any material will be attached to the public
agenda. Please bring fifteen (15) hard copies of any additional material.
It is the responsibility of the presenter to ensure that they have received consent for any third party
information.
st
Scheduling will be at the discretion of the Clerk, and will be confirmedno later than the 1business day
of the week of the meeting.
There are no guarantees that by requesting a certain date(s) your deputationwill be accepted, as prior
commitments may make it necessary to schedule an alternate date suggested by the Clerk.
Please email your request to deputation@oro-medonte.ca
The Clerk’s Office will confirm receipt of the request, however if you do not receive a return email,
please contact the Clerk’s Office 5 days after the request is submitted.
Personal information on this form is collected under the legal authority of the Municipal Act, S.O. 2001,
c.25 as amended. The information is collected and maintained for the purpose of creating a record that
is available to the general public pursuant to Section 27 of the Municipal Freedom of Information and
Protection of Privacy Act. Questions about this collection should be directed to the Clerk’s Office,The
Corporation of the Township of Oro-Medonte, 148 Line 7 South, Oro-Medonte, Ontario, L0L 2E0.
10/2016
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8.b) 7:10 p.m. Allan Baker, on behalf of AWARE Oro-Medonte re: Off Road ...
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8.b) 7:10 p.m. Allan Baker, on behalf of AWARE Oro-Medonte re: Off Road ...
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8.b) 7:10 p.m. Allan Baker, on behalf of AWARE Oro-Medonte re: Off Road ...
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8.b) 7:10 p.m. Allan Baker, on behalf of AWARE Oro-Medonte re: Off Road ...
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8.c) 7:20 p.m. Luke Sternberg, Shawn Scott, on behalf of Central Ontario...
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8.c) 7:20 p.m. Luke Sternberg, Shawn Scott, on behalf of Central Ontario...
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8.c) 7:20 p.m. Luke Sternberg, Shawn Scott, on behalf of Central Ontario...
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8.c) 7:20 p.m. Luke Sternberg, Shawn Scott, on behalf of Central Ontario...
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8.c) 7:20 p.m. Luke Sternberg, Shawn Scott, on behalf of Central Ontario...
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8.c) 7:20 p.m. Luke Sternberg, Shawn Scott, on behalf of Central Ontario...
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8.c) 7:20 p.m. Luke Sternberg, Shawn Scott, on behalf of Central Ontario...
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8.c) 7:20 p.m. Luke Sternberg, Shawn Scott, on behalf of Central Ontario...
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8.c) 7:20 p.m. Luke Sternberg, Shawn Scott, on behalf of Central Ontario...
all sums
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8.c) 7:20 p.m. Luke Sternberg, Shawn Scott, on behalf of Central Ontario...
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8.c) 7:20 p.m. Luke Sternberg, Shawn Scott, on behalf of Central Ontario...
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8.c) 7:20 p.m. Luke Sternberg, Shawn Scott, on behalf of Central Ontario...
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8.c) 7:20 p.m. Luke Sternberg, Shawn Scott, on behalf of Central Ontario...
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12.a) Report No. OCS2018-12, Justin Metras, Manager, Infrastructure and ...
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12.a) Report No. OCS2018-12, Justin Metras, Manager, Infrastructure and ...
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12.e) Robin Dunn, CAO; Michelle Jakobi, Manager, Compliance & Capital Pr...
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13.b) 7:30 p.m. Mayor H.S. Hughes, Councillor Hall, Councillor Crawford,...
Dear Council Members,
We are extremely against the proposed expansion of the use of ATV'S and Off Road Vehicles
in our HSV neighbourhood. Not only would this change cause safety and potential liability
issues for ourselves, members of the public and the township, it would also gravely impact
the peaceful and clean environment HSV currently offers its community and visitors.
Our votes in the coming election will count.
Sincerely,
Slawomira Weber
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favour
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for
purely recreational reasons.
Irena Lawrenson
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NOTE: Our phone numbers and extensions have changed per below
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13.c) Mayor H.S. Hughes, invitation re: Theatre of the Bay Performance, ...
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14.a) Announcements of Interest to the Public: Theatre of the Bay Perfor...
Mary of Shanty Bay
Mary of Shanty Bay
“I now felt for the first time that I was far away from home and all that makes home
dear.”
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14.b) Minutes of Sustainable Severn Sound, Sustainability Committee meet...
Sustainability Committee Meeting Minutes
Date Thursday, January 18, 2018
Time 11am-1pm
Location
Development Corporation), 105 Fourth Street, Midland
Attendance
Andrea Betty, Director of Planning and Community Development, Town of Penentanguishene
Councillor Cate Root, Township of Tay
Councillor Jonathan Main, Town of Midland
Councillor Barbara Coutanche, Township of Oro-Medonte
Councillor Ron Stevens, Township of Severn
Deputy Mayor Steffen Walma, Township of Tiny, County of Simcoe representative
Doug Luker, CAO, Township of Tiny (Chairperson)
Chris McLaughlin, General Manager, NSCFDC
Michelle Hudolin, Wetlands and Habitat Biologist, Severn Sound Environmental Association
Tracy Roxborough, Sustainability Coordinator, Sustainable Severn Sound
Victoria Ervick, Climate Change Action Plan Coordinator, Sustainable Severn Sound
Regrets
Aisha Chiandet, Water Scientist, Severn Sound Environmental Association
Brenda Armstrong, Program Manager, Environmental Health, Simcoe Muskoka District Health Unit
Councillor Jack Contin, Town of Midland
Councillor Mike Lauder, Town of Penentanguishene
Gail Marchildon, Office Manager, Severn Sound Environmental Association
Jennifer Schnier, Communications and Economic Development Officer, Township of Georgian Bay
Julie Cayley, General Manager, Severn Sound Environmental Association
Morgan Levison, Public Health Promotor, Simcoe Muskoka District Health Unit
Nick Popovich, Director of Development Services, Township of Georgian Bay
1.0 Approval of Agenda
Discussion: Chair requested any additions or changes to the agenda. J. Main requested addition to Item
3.6 Sustainability Speaker Series. C. Root to requested to add to Item 5.0 re: SSS & SSEA merger, T.
Roxborough confirmed T. Roxborough requested addition Item 5.3
re: draft guidelines for community emissions planning. Moved by A. Betty, seconded by C. McLaughlin.
Carried.
2.0 Approval of Minutes from the 7-Dec-2017 SC Meeting
Discussion: The 7-Dec-2017 draft minutes were sent to the committee on 12-Jan-2018, with SSS receiving
no requests for corrections or comments. The Chair requested, any other comments or corrections, and
SC Meeting Minutes - 18-JAN-2018
Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112
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14.b) Minutes of Sustainable Severn Sound, Sustainability Committee meet...
receiving none, requested a motion to approve the 7-Dec-2017 minutes. Moved by A. Betty, seconded by
C. McLaughlin. Carried.
Action Items: J. Main requested correction to Item 6.2
3.0 2017-2018 SSS Work Plan Items
3.1. Sustainability Bulletin
Note: January issue to be discussed at the 18-Jan-2018 meeting.
Discussion: T. Roxborough sent December Sustainability Bulletin to staff & council to be received
st
for information. Upcoming January Sustainability Bulletin to include information on January 31,
Climate Change Planning webinar for Elected Official, Electrical Vehicle Infrastructure
th
Demonstration funding applications due February 8, FCM Climate Change staff grants are
opening in Spring (date TBD). Reminder to municipalities that in order to access the Greenhouse
Gas Challenge Fund, municipalities must have a GHG Inventory in place which SSS is providing. R.
Stevens spoke about Marijuana and health and the role municipalities play in this industry. A.
Betty, read through Health Canada regulations re: parameters surrounding Marijuana industries.
R. Stevens requested clarification about medical marijuana access and production facilities. A.
Betty clarified that on an industrial scale manufacturer needs a license and must be appropriately
zoned, however individuals can have a personal license without a cap on how many plants they
can grow (limited regulations). A. Betty continued saying that a resident can come in requesting
a building permit for a greenhouse, however the municipality does not have the right to ask/know
what is being grown.
Action Items: No action items.
3.2 Reports to Council
Note: This report is being distributed on an on-going basis to coincide with deputations
22-Feb-2018 Sustainability Speaker Series event. To date, only Penetanguishene has received the
report with the recommendation, and a verbal invitation to attend the event.
Discussion: T. Roxborough summarized attached resolution to join the FCM-PCP Program
recognizing SSS as an associate member on behalf of the municipalities. Stressed importance of
not asking municipalities for further monetary contribution or work required, but important to
highlight that SSS-PCP program on behalf of municipalities will provide
SSS with tools and access to FCM staff to assist with data, report writing, and support moving
forward in the LCCAP program. Ian McVey (FCM Climate Advisor) assisted with providing a list of
benefits for municipalities to join the PCP program and its alignment with SSS initiatives. T.
Roxborough reminded SC that the resolution requires council to appoint one staff and one council
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member, acting as a representative not asking for participation on SC in addition to those with
membership already. C. Root questioned what role these individuals play? T. Roxborough
answered appointment of one staff and one council member is simply a formality and a
requirement of a program, they would be the municipal representation for awards/speaking but
SSS would be the associate member. C. McLaughlin reminded SC that A. Betty is appointed staff
for the Town of Penetanguishene with M. Lauder being an appointed elected official. T.
Roxborough informed SC that the Town of
program as of January 10, 2018, with presentations to the Town of Midland schedule for Jan 22,
Township of Tay on Jan 29, Township of Severn on Feb 7 with remaining municipalities being
scheduled. J. Main informed SC that the Town of Midland is unable to attend February 22
Sustainability Speaker Series due to conflict with 2018 Budget Meeting and further requested
clarification of municipalities requirements for joining PCP program, seeking clarification that the
PCP pmunicipalities have access to additional
funding, recognition, etc. Not asking for further resources, just support moving forward through
PCP program. A. Betty brought up point that if SSS is dissolved, council is still required to fulfill
Milestone 5 in 10 years written into resolution, nothing further required.
Action Items: T. Roxborough to connect with Sustainability Committee members individually to
identify next steps and how to move through the PCP program, specifically R. Stevens (Township
of Severn). T. Roxborough to include hardcopy of FCM-PCP resolution in minutes and send a
separate e-mail highlighting just the FCM-PCP resolution as requested by C. Root.
3.3 FCM (Federation of Canadian Municipalities) Regional Facilitator Assistance Update
Discussion: T. Roxborough working with regional facilitator (Ian McVey) membership with
PCP program, and will be participating in Feb 22 event speaking on the benefits of joining PCP
program.
Action Items: No action items.
3.4 Pollinator Activities (see
Note: Go Wild Pollinator Grant Submission Update (if available), as submitted 28-Nov-2017.
Discussion: T. Roxborough informed SC that SSS submitted a grant to Go Wild Pollinator Grant,
expected to hear back in January 2018 applications are still under review. SSS looking to work
with Hydro One & Township of Tay. C. Root informed SC that as of January 17, 2018, Nathalie Des
Rosiers is the new Minister of Natural Resources and Forestry. T. Roxborough working with
Maggie Off (Tiny) on developing recognizable pollinator signage, Town of Penetanguishene also
expressed interest.
Action Items: T. Roxborough to set up meeting with Peter re: coordinator pollinator project. T.
Roxborough to follow up with Maggie/Bonita (Tiny) re: signage of pollinator gardens throughout
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area. T. Roxborough to follow with up Sherry Desjardins from the Town of Penetanguishene about
capturing pollinator signage in Martin Valley Park.
3.5 Website Maintenance and Development
Discussion: T. Roxborough updated SC that only new changes have been online survey and
bulletin.
Action Items: No action items.
3.6 Sustainability Speaker Series
Note: Update on February 22, 2018 event to be provided. Dicussion will ensue.
Discussion: T. Roxborough distributed poster for February 22 event to SC, highlighting speakers
Dr. Dianne Saxe and Ian McVey. Open to municipalities and community at the Midland Cultural
Centre from 2:30pm 4:30pm. Event poster will be distributed electronically via bulletin, social
etc. T. Roxborough asked input on seating arrangement (round tables
v. horseshoe) consensus was to move forward with round tables and to forgo online
registration. J. Main asked for consideration to have an Earth Day movie downtown sponsored
by SSS (low cost commitment, registration fee) over Earth Day weekend, family friendly
movie/cartoon/environmentally focused. A. Betty expressed interest in this initiative as well.
Sustainability Committee agreed to move further with this consideration.
Action Items: Sustainability Committee members to provide update to council about Feb 22 event,
emphasizing this as an opportunity to speak face-to-face with a FCM Climate Advisor about PCP
nd
program benefits to municipalities. T. Roxborough to distribute digital copies of Feb 22 event
poster to Sustainability Committee members for further distribution. A. Betty and D. Luker to
include advertisement of Feb 22 event in Community Pages. SSEA to include on website. J. Main
to forward movie titles to SSS for movie selection and to follow-up with BIA. SSS to bring forward
options/update to next meeting.
3.7 Local Climate Change Action Plan Project Update
3.7.1 Corporate and community GHG inventory status report (Memo A)
Note: Handout to be provided.
Discussion: T. Roxborough briefly summarized GHG inventory status update. J. Main questioned
community transportation data, aggregated for upper tier v. lower tier? T. Roxborough clarified
that the Transportation Tomorrow Survey is comprehensive and is disaggregated into lower tier
municipalities.
Action Items: No action items.
3.7.2 Stakeholder engagement activities status report (Memo B)
Note: Handout to be provided.
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Discussion: T. Roxborough spoke to stakeholder engagement update. Averaging one engagement
piece per month. Noted addition to Memo B SSS was invited to speak on the LCCAP project over
T. Roxborough provided
update on #ClimateChanger survey, with 42 survey responses to date. SSS identified 200+
stakeholders into various focus groups, e-mailing individuals within sectors inviting them to
complete the survey. T. Roxborough provided update on upcoming promotional video. Addition
to Memo B impressions was noted as 249.
Action Items: A. Betty offered access to SSS re: additional video footage from the Town of
Penetanguishene. T. Roxborough to reach out to Sustainability Committee inviting individuals to
speak in promotional video. SSEA requested SSS share Agricultural stakeholder list, to cross-check
and provide additional e-mails.
4.0 SSS Project Budget
Discussion: C. McLaughlin provided update for 2018, noting that due to the uncombined OTF & SSS
operating budget, the budget indicated a negative position, which is not the status. Even without the
expected $15,000 in funding as expected, SSS was remained under budget as of 31-Dec-2017, utilizing
deferred 2016 as planned in 2016. C. McLaughlin recommended to Sustainability Committee that going
forward we would have two reports to SC, highlighting SSS operating profit/loss with budget and OTF
profit/loss with budget, keeping them separate. Chair requested a motion to receive final report. Moved
by C. McLaughin, seconded by C. Root. Carried. Currently SSS is on a calendar fiscal year, NSCFDC has April
to March fiscal year, C. McLaughlin asked SC opinion of changing SSS to align with NSCFDC. A. Betty spoke
on behalf of the Town of Penetanguishene treasurer, that this switch may be challenging.
Action Items: C. McLaughlin to send e-mail requesting comments on changing SSS from a calendar fiscal
year to align with NSCFDC April to March fiscal year.
4.1 Financial Statement, 31-Dec-2017
Discussion: See 4.0.
Action Items: See 4.0.
4.2 FCM Municipalities for Climate Innovation Program (MCIP) Submission, 8-Jan-2018
th
Discussion: T. Roxborough provided update on MCIP submission with a deadline on January 8.
Application was to continue to develop and implement the LCCAP.
Action Items: No action items. Will continue to provide updates at upcoming meetings.
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4.3 County of Simcoe Arts, Culture and Natural/Built Heritage Grant, Letter of Intent, 12-Jan-2018
Discussion: T. Roxborough provided update on grant.
Action Items: Workshop at end of month, Victoria to attend on behalf of SSS.
4.4 County of Simcoe, 2018 Budget Contribution Discussion
Discussion: T. Roxborough reminded Sustainability Committee about discussion at 7-Dec-2017
meeting T. Roxborough updated SC
Climate Change working group. SSS working with Tyler Hunt, County of Simcoe to develop a closer
relationship in terms of upcoming Climate Change Strategy, data acquisition, etc. Requesting
County of Simcoe to contribute $30,000.00 (50% of municipal partner contributions). As a
recommendation from S. Walma, T. Roxborough to provide Tyler Hunt with letter citing that it
may go over better with council if it came as a staff recommendation, as recommended. A. Betty
expressed concern that this is 2018 budget request, but County of Simcoe has already approved
2018 budget. S. Walma does not anticipate the request to be a concern with 2018 budget.
Action Items: T. Roxborough to provide update at next meeting.
NOT FOR DISTRIBUTION
5.0 Other Business and Roundtable Sharing of Projects and Information
5.1 Update to the SSS Membership List, 2018
Discussion: T. Roxborough updated SSS Membership List for 2018 including adding A.Chiandet
and M. Hudolin from SSEA. S.Walma moved to Mailing List. D. Luker requested clarification why
S. Walma was moved to Mailing List, S. indicated that the County of Simcoe does not recognize
SSS as a supported County council. S. Walma expressed interest in still attending when available.
Action Items: T. Roxborough to move S. Walma from Mailing List to Membership List.
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5. 2 Review of Revised SSS Terms of Reference, 2018
Discussion: Updated to recognize SSS and Sustainability Committee and the responsibilities per
group. M. Hudolin requested previous TOR for reference, included in 18-Jan-2017 meeting
package.
Action Items: T. Roxborough welcomed suggestions to Terms of Reference, Sustainability
Committee members to review and discuss at 8-Feb-2018 meeting.
A: DRAFT, 18-Jan-2018 B: 2017 Terms of Reference
5.3 Draft Guideline, Ministry of Environment and Climate Change (MOECC) on
Community Emissions Reduction Planning
Note: Submission by SSS and the SC on behalf of our municipal partners.
Discussion: T. Roxborough explained Draft Guideline explained close alignment with PCP
program as identified on p. 53 of the Guideline. T. Roxborough clarified that municipalities do not
need to follow one or the other, but the PCP program is a tool that is recommended to achieve
the Guideline.
Action Items: V. Ervick & T. Roxborough to review and provide comments on behalf of the
Sustainability Committee re: the Draft Guideline. T. Roxborough to send e-mail to Sustainability
Committee how/why SSS is reviewing and providing comments on the Draft Guideline, alleviating
the pressure on municipal planners. T. Roxborough to connect directly with municipal planners,
and Sustainability Committee (A. Betty) members to speak to planners on the benefit of the Draft
Guideline, highlighting the fact that SSS will review Guideline their behalf.
5.4 Update on Proposed SSEA and SSS Merger
Discussion: Agenda addition brought forward by C. Root. Updating SC on history of SSEA/SSS
merger, requesting update on where this process is. S. Walma informed SC that it is an ongoing
topic, but at this point it has been identified as a capacity resource issue (office relocation, budget,
staffing constraints, strategic plan, etc.). M. Hudolin confirmed that SSEA does not have a definite
move date. S. Walma informed SC that the draft budget presented to SSEA in January 2018,
included a line for SSS. R. Stevens added that it is only a matter of timing. C. McLaughlin
questioned rationale behind moving forward with SSEA/SSS merger, given the momentum that
SSS is gaining; requesting we hold off until SSEA is in the place to indefinitely move forward
preparing for worst-case in the event that the merger does not happen, focus on what SSS can do
to improve quality of service NOW. B. Coutanche when/if the merger happens, requests that SSS
SSS will continue business as usual, until SSEA is ready to discuss merger. M. Hudolin spoke on
-committee to address potential SSEA/SSS merger, rather
than falling primarily to J. Cayley.
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Action Items: T. Roxborough to touch base with J. Cayley re: SSEA/SSS to set up meeting inviting
D. Luker & S. Walma.
5.5 Membership Updates
Township of Tay
- School Travel Planning workshop re: active transportation led by the
Simcoe Muskoka District Health Unit. Believes that it is a great opportunity for SSS to
further explore/help SMDHU, additional opportunity for funding.
- FYI EV charging stations are mandated as part of the building code in new
buildings/houses
- Tay received grant to build an accessible washroom in a community building
- Hospice Huronia received approval for new location, moving forward with build
Town of Penetanguishene
- Martin Valley Park is undergoing concept designs, stay tuned for more information
-
- Committee of the Whole endorsed the next draft of the OP
- Main Street project is moving ahead, PIC will be occurring in February 2018
- Town received $25,000.00 from the Ontario Municipal Commuter Cycling Program, an
RFP will be released
Town of Midland
- Midland council removed appointments on all external boards based on a governance
review, SSS & Active Transportation Committee remain active.
- Transit Master Plan, Transit System Review, Parks Master Plan, Trail Study are all ongoing.
North Simcoe Community Futures Development Corporation
- Small Business Marketing Mondays (7:30am 9:00am) starting Monday, January 22.
Presentation on networking, tradition marketing streams, social media and marketing
foundations.
nd
- February 22 7:30am 9:30am, employers breakfast on ONGOV Job Grant, guest speaker
on Bill 148
- FedDev reviewing NSCFDC to develop a Western Ontario Government Program, asking
to compile a list of community economic projects. C. McLaughlin requested SC members
to let him know about municipal projects that NSCFDC could assist with by Jan 31, 2018
SSEA
- Business as usual reporting, data crunching
- Township of Tay has taken over financials of SSEA, looking forward to new office
- Strategic Plan is in draft stage, board session to review draft as well as a staff session
- Tree deadline is January 19, 2018
Township of Oro-Medonte
- Building an elevated water storage tank as some residents in Oro are supplied by a private
water company (Skyline) that has raised its prices.
- Bayview Memorial Park is undergoing improvements, including accessibility down to
water
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County of Simcoe
- Solid Waste Management pilots:
o 80L bin
o Automated service
o County branded 80L garbage bags mandatory.
- Expanded land ambulance program, rapid response units/SUVs (Penetanguishene, Tiny)
but rather on ground care concept being that rural
Township of Tiny
- Wayfinding project taking place throughout the Township
- Rec Master Plan is ongoing
- Official Plan, Open House in Toronto (Vaughan) to accommodate seasonal residents
6.0 2018 Meeting Schedule
Date Time Location Purpose
Thursday, February 10am-12pm SSS Office, 105 Fourth
LCCAP Project Update
8, 2018 Street, Midland
Other Business
Thursday, March 8, 10am-12pm SSS Office, 105 Fourth
LCCAP Project Update: Presentation
2018 Street, Midland
Other Business
Thursday, April 5, 10am-12pm SSS Office, 105 Fourth
LCCAP Project Update
2018 Street, Midland
Other Business
Thursday, May 3, 10am-12pm SSS Office, 105 Fourth
LCCAP Project Update: DRAFT Plan
2018 Street, Midland
Other Business
Thursday, June 7, 10am-12pm SSS Office, 105 Fourth
LCCAP Project: Final Report
2018 Street, Midland
Other Business
Thursday, July 5, 10am-12pm SSS Office, 105 Fourth
Other Business
2018 Street, Midland
Thursday, August 9, 10am-12pm SSS Office, 105 Fourth
Other Business
2018 Street, Midland
Thursday, 10am-12pm SSS Office, 105 Fourth
Other Business
September 6, 2018 Street, Midland
Thursday, October 4, 10am-12pm SSS Office, 105 Fourth
Other Business
2018 Street, Midland
Thursday, November 10am-12pm SSS Office, 105 Fourth
Other Business
8, 2018 Street, Midland
Thursday, December 10am-12pm SSS Office, 105 Fourth
Other Business
6, 2018 Street, Midland
9.0 Adjournment: Time: 1:17pm
Next Meeting When: Thursday, February 8, 2018
Time: 10am-12pm
Where: 105 Fourth Street, Midland
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Sustainability Committee Approved Minutes
Date Thursday, February 8, 2018
Time 10am-12pm
Location
Development Corporation), 105 Fourth Street, Midland
Attendance
Chris McLaughlin, General Manager, North Simcoe Community Futures Development Corporation
Councillor Barbara Coutanche, Township of Oro-Medonte
Councillor Cate Root, Township of Tay
Councillor Jack Contin, Town of Midland
Councillor Jonathan Main, Town of Midland
Councillor Ron Stevens, Township of Severn
Deputy Mayor Anita Dubeau, Town of Penetanguishene
Deputy Mayor Steffen Walma, Township of Tiny, County of Simcoe representative
Doug Luker, CAO, Township of Tiny (Chairperson)
Michelle Hudolin, Wetlands and Habitat Biologist, Severn Sound Environmental Association
Nick Popovich, Director of Development Services, Township of Georgian Bay
Tracy Roxborough, Sustainability Coordinator, Sustainable Severn Sound
Regrets
Aisha Chiandet, Water Scientist, Severn Sound Environmental Association
Andrea Betty, Director of Planning and Community Development, Town of Penentanguishene
Brenda Armstrong, Program Manager, Environmental Health, Simcoe Muskoka District Health Unit
Councillor Mike Lauder, Town of Penentanguishene
Jennifer Schnier, Communications and Economic Development Officer, Township of Georgian Bay
Julie Cayley, General Manager, Severn Sound Environmental Association
Morgan Levison, Public Health Promotor, Simcoe Muskoka District Health Unit
Victoria Ervick, Climate Change Action Plan Coordinator, Sustainable Severn Sound
1.0 Approval of Agenda
Discussion: Chair requested any additions or changes to the agenda. C. Root requested an addition as
Item 5.6, re: First Nations involvement on the Sustainability Committee. Receiving no additional
changes, the Chair requested a motion to approve the agenda with the addition of Item 5.6. Moved by
C. McLaughlin, seconded by B. Coutanche. Carried.
2.0 Approval of Minutes from the 18-Jan-2018 SC Meeting
Discussion: The 18-Jan-2018 draft minutes were sent to the committee on 25-Jan-2018, with SSS
receiving no requests for corrections or comments. The Chair requested any other comments or
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corrections, and receiving none, requested a motion to approve the 18-Jan-2018 minutes. Moved by J.
Main, seconded by C. McLaughlin. Carried.
Action Item(s): SSS to send the approved 18-Jan-2018 SC meeting minutes to each municipality for
submission to Council and also post on the SSS website.
3.0 2017-2018 SSS Work Plan Items
3.1. Sustainability Bulletin
Discussion: T. Roxborough overviewed the contents of the Feb-2018 issue, including:
job postings. No other discussion.
Action Items: SSS to send February bulletin by 12-Feb-2018.
3.2 Reports to Council
Discussion: T. Roxborough summarized the report and that it is being distributed on an on-going
basis to coincide with deputations. To date, Penetanguishene, Tiny and Midland have received
the report with Penetanguishen
Federation of Canadian Municipalities (FCM) Partners for Climate Protection (PCP) program. The
enclosed example report includes a link to the resolution to join the FCM-PCP Program
recognizing SSS as an associate member on behalf of the municipalities. Stressed importance of
not asking municipalities for further monetary contribution or work required, but important to
highlight that SSS-PCP program on behalf of municipalities will provide
SSS with tools and access to FCM staff to assist with data, report writing, and support moving
forward in the LCCAP program. Ian McVey (FCM Climate Advisor) assisted with providing a list of
benefits for municipalities to join the PCP program and its alignment with SSS initiatives. T.
Roxborough reminded SC that the resolution requires council to appoint one staff and one
council member, acting as a representative not asking for participation on SC in addition to
those with membership already. J. Contin suggested a more formal Memorandum of
Understanding (MOU) moving forward, to which the committee agreed it would consider as part
of the LCCAP presentation to Councils in mid-2018.
Action Items: T. Roxborough to connect with each Sustainability Committee member individually
to identify next steps and how to move through the PCP program. T. Roxborough to send the
draft Letter of Understanding to A. Betty, A. Dubeau and D. Luker for review prior to submission.
program, and the agency responsible for membership requirements. SSS to consider the
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creation of an MOU with our partners as we move forward with the LCCAP project and initiate
implementation of actions.
3.3 FCM (Federation of Canadian Municipalities) Regional Facilitator Assistance Update
Discussion: SSS is working with regional facilitator (Ian McVey) on PCP
program, and will be participating in -Feb-2018 event speaking on the benefits of joining
PCP program. I. McVey has offered to present to Midland Council before the event on 22-Feb as
the Town is holding a budget meeting, and department heads and Council are committed to
that meeting.
Action Items: T. Roxborough to follow-up with the Town of Midland (K. Desroches, J. Main) to
determine next steps for the Town in reference to the offer for 22-Feb-2018 between 1pm-2pm.
3.4 Pollinator Activities
Discussion: T. Roxborough informed SC that SSS submitted a grant to Go Wild Pollinator Grant,
in 2017-Nov, with an expected response of 31-Jan-2018. SSS has followed up via e-mail,a nd is
awaiting a response. An update will be provided at the next meeting on 8-Mar-2018. SSS still
pursuing pollinator project partnerships with the Township of Tay and Hydro One. Update will
be provided at the 8-Mar-2018 meeting. T. Roxborough working with the Township of Tiny on
developing recognizable pollinator signage, Town of Penetanguishene also expressed interest.
Action Items: C. Root to set up meeting with Peter re: coordination of pollinator project. T.
Roxborough to follow up with Maggie/Bonita (Tiny) re: signage of pollinator gardens throughout
area. T. Roxborough to follow with up Sherry Desjardins from the Town of Penetanguishene
about capturing pollinator signage in Martin Valley Park.
3.5 Website Maintenance and Development
Discussion: T. Roxborough updated the SC that SSS has added the bulletin and municipal
benefits of PCP program membership (resources).
Action Items: No action items beyond on-going maintenance.
3.6 Sustainability Speaker Series
Discussion: T. Roxborough reiterated the speakers scheduled for 22-Feb-2018 as Dr. Dianne Saxe
and Ian McVey. This event is open to municipalities and community at the Midland Cultural
Centre from 2:30pm 4:30pm. J. Main asked for consideration to have an Earth Day movie
downtown sponsored by SSS (low cost commitment, registration fee) over Earth Day weekend,
family friendly movie/cartoon/environmentally focused. A. Betty expressed interest in this
initiative as well. Sustainability Committee agreed to move further with this consideration.
Action Items: Sustainability Committee members to provide update to council about Feb 22
event, emphasizing this as an opportunity to speak face-to-face with a FCM Climate Advisor
about PCP program benefits to municipalities. T. Roxborough to distribute digital copies of Feb
nd
22 event poster to Sustainability Committee members for further distribution.
3.6.1 Movie Night Suggestions
Discussion: SSS proposed some options, including the consideration of a TED talk
component for Earth Week and/or Pollinator Week.
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TED Earth Day/Earth Week Options:
https://www.ted.com/playlists/151/earth_appreciated, or
http://blog.ed.ted.com/2016/04/22/5-ted-ed-lessons-to-watch-on-earth-day/
TED Pollinator Options:
https://www.ted.com/playlists/341/why_we_need_bees
Film Options (per the Midland-provided catalogue)
The Lorax, Trailer: https://www.youtube.com/watch?v=1bHdzTUNw-4
Earth: Disney Nature, Trailer: http://video.disney.com/watch/earth-trailer-
4cba8cf5b7c41b7411de4c7e
Revolution, Trailer: https://www.youtube.com/watch?v=94XigptSIZQ
External Films Available for Screenings with Purchase:
Just Eat It: https://www.youtube.com/watch?v=zkASAZGIuu0 SSS could purchase a
license from the website in partnership with Tiny and Penetanguishene, and then have a
joint screening in April. The screening info is available at:
http://www.foodwastemovie.com/host-a-screening/
Action Item(s): SSS to prepare a project overview for review by the SC at the next
meeting scheduled for 8-Mar-2018 and request direction at that time by the committee.
This will be completed with input and communications from the Township of Tiny staff,
M. Off; J. Main and the Midland BIA; and with assistance from A. Dubeau (re: M.
Ladouceur).
3.7 Local Climate Change Action Plan Project Update
3.7.1 Corporate and community GHG inventory status report (Memo A)
Discussion: T. Roxborough briefly summarized GHG inventory status update.
Action Items: SSS to continue to work to acquire the data per the PCP protocol, with an
expected GHG inventory completion for mid-April. Update will be provided at the 8-Mar-2018
meeting.
3.7.2 Stakeholder engagement activities status report (Memo B)
Discussion: T. Roxborough briefly summarized stakeholder engagement activities report.
Action Items: SSS to continue to work to per the project timeline, with draft report expected by
7-Jun-2018. Update will be provided at the 8-Mar-2018 meeting.
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4.0 SSS Project Budget
4.1 Financial Statement, 31-Jan-2018
Discussion: As per the statement, the monthly deficit will be covered by the 2017 retained
earnings of $10,522.81. Remaining retained earnings balance after January 31, 2018 is
$5,065.75. Invoices have been prepared for 2018 partner contributions and will be sent 8-Feb-
2018. Expedited payment would be appreciated. Securing external funding is even more of an
priority for SSS in 2018, as the retained earnings will be completely utilized based upon the 2018
budget.
Action Items: SSS to explore the following and provide a one-page summary per the 8-Mar-2018
SC meeting of the status and potential of the following funds:
1. EcoAction Community Funding Program
2. OTF Grow Grant
3. FCM Staff Support Grants
4.2 FCM Municipalities for Climate Innovation Program (MCIP) Submission, 8-Jan-2018
Discussion: T. Roxborough provided update on MCIP submission per the following response
from FCM on 5-Feb-2018:
we have to be strategic in our review of applications. It has recently been determined that
capital projects will be assessed first. As such, the peer review step for applications like yours
has been delayed. Once reviewed, the applications will go to the GMF Council for a final funding
decision. This will delay the process by several months. Unfortunately, you most likely will not
have a decision until May or June. Furthermore, the maximum funding amount for initiatives has
been reduced to $125,000 from $175,000. We are sorry for the inconvenience of these changes
and the delay. If you have any questions or concerns, please do not hesitate to contact the MCIP
Funding Manager, Jacquelyn Taylor jtaylor@fcm.ca. 613-907-
Action Items: SSS to confer with D. Luker and C. McLaughlin to outline a response to the
submission. This will be provided for reference to the committee at the next meeting.
4.3 County of Simcoe Arts, Culture and Natural/Built Heritage Grant
Discussion: T. Roxborough provided update on grant, and the proposed submission to continue
to fund a series of promotional videos about the LCCAP. The deadline for this grant is 28-Feb-
2018.
Action Items: V. Ervick is to arrange a meeting with the County in mid-February to go over the
grant submission and ensure eligibility.
4.4 County of Simcoe, 2018 Budget Contribution Discussion
Discussion: T. Roxborough reminded Sustainability Committee about discussion at 7-Dec-2017
and 18-Jan-2018 meeting, re: potential ry contribution towards SSS.
T. Roxborough requested direction from the SC, with the committee recommending/agreeing
that S. Walma and A. Dubeau will first speak to M. Aitken, CAO, County of Simcoe, to determine
protocol, and to recognize the appropriate levels of management.
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Action Items: T. Roxborough to develop a one-pager to accompany the draft letter. This is to
then be provided to S. Walma and A. Dubeau for their review. S. Walma to propose the idea to
M. Aitken for an initial response and communicate that back to the SC at the 8-Mar-2018
meeting.
Not For Distribution
5.0 Other Business and Roundtable Sharing of Projects and Information
5.1 Update to the SSS Membership List, 2018
Discussion: T. Roxborough completed updates as recommended per the 18-Jan-2018. The
current membership list and contact information is enclosed.
Action Items: None at this time.
5. 2 Review of Revised SSS Terms of Reference (ToR), 2018
Discussion: T. Roxborough summarized the updated ToR to recognize SSS and Sustainability
Committee and the responsibilities per group, reminding the SC that the draft had been sent out
the SC for review on 25-Jan-2018, with a request for comments. Receiving none, the Chair
requested a motion to approve the 2018 SSS and SC Terms of Reference as presented. Moved
by J. Contin, seconded by C. McLaughlin. Carried.
Action Items: T. Roxborough to provide a copy to each municipality for their records. The most
appropriate contact will be identified by each respective SC member.
5.3 Draft Guideline, Ministry of Environment and Climate Change (MOECC) on
Community Emissions Reduction Planning
Discussion: T. Roxborough summarized the explained the Draft Guideline explained close
alignment with PCP program as identified on p. 53 of the Guideline. T. Roxborough clarified that
municipalities do not need to follow one or the other, but the PCP program is a tool that is
recommended to achieve the Guideline.
Action Items: V. Ervick & T. Roxborough to review and provide comments on behalf of the
Sustainability Committee re: the Draft Guideline. SSS to send that response to the committee for
their information by the internal deadline of 16-Feb-2018, in order to allow for
time for comment prior to the 4-Mar-2018 EBR deadline.
5.4 Update on Proposed SSEA and SSS Merger
Discussion: Per the direction of the SC, SSS has scheduled a meeting with SSEA for 13-Feb-2018,
including D. Luker and S. Walma to discuss proposed merger and next steps. This will include
proposed sub-committee to guide the proposal, required action for municipal support,
estimated timeline.
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Action Items: SSS to provide a summary of the meeting for SC information at the 8-Mar-2018
meeting.
5.5 First Nations Involvement on the Sustainability Committee
Discussion: C. Root requested an update on the status of invitation to Beausoleil First Nations to
participate on the SC. T. Roxborough provided an update, noting that SSS has tried multiple
approached and channels with limited progress. J. Contin and C. Root recommended that SSS
develop a letter from the Chair requesting their consideration for involvement on the
committee, which was supported by the SC.
Action Items: T. Roxborough to prepare a letter on behalf of the SC for review by C. Root, J.
Contin, and D. Luker. C. Root has offered assistance in connecting with T. Roote, assistant to the
Council.
5.6 Membership Updates
Midland
- Human resources positions to be posted
- Budgets
- Elections
- Investigating the Keewatin moving to Midland
SSEA
- Staffing positions for summer student
- Invasive species coordinator role, 6 months
- Water quality monitoring position
- Formal lease not secured for Tay Hydro location
- www.severnsound.ca
Penetanguishene
- Development in Church Street area, community is opposed to the project due to
environmental concerns
- https://www.simcoe.com/community-story/8126878-public-opposition-of-proposed-
penetanguishene-subdivision-growing/
Tay
- 2018 Tay Bike Day scheduled for June 16 at Bridgeview Park
- SSS to connect with C. Root re: Charity baseball game concept
NSCFDC
- Feb.22 Free Employer Breakfast Bill 148, Funding Opportunities, 7:30am Brooklea
Country Club
- Register at http://www.nscfdc.on.ca/english.php
Georgian Bay
- Fish Habitat Mapping Consultant brought-on to complete updates as required for the
Official Plan
- LED Street lighting project being initiated, significant energy and financial savings
through cobra-head replacement
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County of Simcoe
- Feb. 13 Council, S. Walma described the buy-in program for the invasive species
programming, requesting a staff report on invasive species activities by the County
Tiny
- Aggregate development in Tiny raising community concerns over permit to take water
https://canadians.org/blog/dufferin-aggregates-quarry-frenchs-hill-poses-new-threat-
alliston-aquifer
6.0 2018 Meeting Schedule
Date Time Location Purpose
Thursday, March 8, 10am-12pm SSS Office, 105 Fourth
LCCAP Project Update: Presentation
2018 Street, Midland
Other Business
Thursday, April 5, 10am-12pm SSS Office, 105 Fourth
LCCAP Project Update
2018 Street, Midland
Other Business
Thursday, May 3, 10am-12pm SSS Office, 105 Fourth
LCCAP Project Update: DRAFT LCCAP Outline
2018 Street, Midland
Other Business
Thursday, June 7, 10am-12pm SSS Office, 105 Fourth
LCCAP Project: Draft LCCAP Review
2018 Street, Midland
Other Business
Thursday, July 5, 10am-12pm SSS Office, 105 Fourth
Other Business
2018 Street, Midland
Thursday, August 9, 10am-12pm SSS Office, 105 Fourth
Other Business
2018 Street, Midland
Thursday, 10am-12pm SSS Office, 105 Fourth
Other Business
September 6, 2018 Street, Midland
Thursday, October 4, 10am-12pm SSS Office, 105 Fourth
Other Business
2018 Street, Midland
Thursday, November 10am-12pm SSS Office, 105 Fourth
Other Business
8, 2018 Street, Midland
Thursday, December 10am-12pm SSS Office, 105 Fourth
Other Business
6, 2018 Street, Midland
7.0 Adjournment: Time:
Next Meeting When: Thursday, March 8, 2018
Time: 10am-12pm
Where: 105 Fourth Street, Midland
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Sustainability Committee Meeting Minutes
Date Thursday, March 8, 2018
Time 10am-12pm
Location
Development Corporation), 105 Fourth Street, Midland
Attendance
Brenda Armstrong, Program Manager, Environmental Health, Simcoe Muskoka District Health Unit
Councillor Jack Contin, Town of Midland
Councillor Ron Stevens, Township of Severn
Deputy Mayor Anita Dubeau, Town of Penetanguishene
Deputy Mayor Steffen Walma, Township of Tiny, County of Simcoe representative
Michelle Hudolin, Wetlands and Habitat Biologist, Severn Sound Environmental Association
Tracy Roxborough, Sustainability Coordinator, Sustainable Severn Sound
Councillor Cate Root, Township of Tay
Victoria Ervick, Climate Change Action Plan Coordinator, Sustainable Severn Sound
Regrets
Aisha Chiandet, Water Scientist, Severn Sound Environmental Association
Andrea Betty, Director of Planning and Community Development, Town of Penentanguishene
Chris McLaughlin, General Manager, NSCFDC
Councillor Barbara Coutanche, Township of Oro-Medonte
Councillor Mike Lauder, Town of Penentanguishene
Councillor Jonathan Main, Town of Midland
Doug Luker, CAO, Township of Tiny
Jennifer Schnier, Communications and Economic Development Officer, Township of Georgian Bay
Julie Cayley, General Manager, Severn Sound Environmental Association
Morgan Levison, Public Health Promotor, Simcoe Muskoka District Health Unit
Nick Popovich, Director of Development Services, Township of Georgian Bay
1.0 Approval of Agenda
Discussion: S. Walma requested any additions or changes to the agenda. With no other additions, the
Chair requested a motion to approve the agenda. Moved by R. Stevens, seconded by A. Dubeau. Carried.
2.0 Approval of Minutes from the 8-Feb-2018 SC Meeting
Discussion: The 8-Feb-2018 draft minutes were sent to the committee on 5-Mar-2018, with SSS
receiving no requests for corrections or comments. S. Walma requested, any other comments or
corrections, and receiving none, requested a motion to approve the 8-Feb-2018 minutes. Moved by J.
Contin, seconded by M. Hudolin. Carried.
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3.0 2017-2018 SSS Work Plan Items:
3.1. Sustainability Bulletin
Discussion: T. Roxborough will postpone release Sustainability Bulletin to include (1) summary of
FCM-PCP program, will also be featured in an upcoming Midland Mirror article authored by
Climate Changer:
T. Roxborough requested additional
content from SC members. S. Walma requested s
definition of what a -looks like. SC recommended a report about climate
change by-laws, to provide further information and include a copy of what a climate change by-
law is (examples from outside Canada), potentially include this type of by-law as a
recommendation as part of LCCAP action items. C. Root spoke to issue of road salt, and impacts
of using salt and alternatives could be a recommendation out of LCCAP.
Action Items: T. Roxborough/V. Ervick to summarize Feb 22 event for bulletin, including write-up
-. T. Roxborough to draft a thorough report by
next SC meeting (5-Apr-2018) to submit to council for information, identifying this as an
opportunity for our municipalities to spearhead.
3.2 Reports to Council
Discussion: T. Roxborough provided update on LCCAP, with reports to council encouraging
PCP program recognizing SSS as the associate member. Township of Tiny
is the first municipality to successfully sign onto the program, with the Town of
Penetanguishene approving membership but requiring a follow-up to council to read
deputation. Other scheduled presentations include Township of Severn (7-Mar-2018, received
for information), Township of Tay (14-Mar-2018), Township of Oro-Medonte (meeting with CAO
for end of March), Town of Midland (scheduled for end of April).
Action Items: T. Roxborough and J. Contin to reconnect and discuss next steps for moving LCCAP
forward at Town of Midland, Andy Campbell to be included in meeting.
3.3 FCM (Federation of Canadian Municipalities) Regional Facilitator Assistance Update
Discussion: Based upon SSS meeting with D. Luker, we are not moving forward with a business
case for PCP membership due to limited resources (time, staff, etc.).
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3.4 Pollinator Activities
Discussion: (1) November SSS submitted a Grow Wild Grant ($5000.00) to support a bee
workshop, but have been unable to speak to staff re: success of application. No update on
website indicating successful recipients either. C. Root requested cost of project, as Hospice
Huronia may have money aside to help offset costs. (2) Re: pollinator habitats in Hydro
corridors, SSS still awaiting confirmation of specific hydro corridors located within our
jurisdiction. SSS met with Township of Tay (C. Root & Bryan Anderson) to identify areas that are
eligible under the Hydro One Community Fund and Pollinator Partnership (open intake).
Action Items: T. Roxborough to follow-up with C. Root and provide cost of resources.
3.5 Website Maintenance and Development
Discussion: First promotional video is complete and available on-line. Townshhas
added to municipalities homepage, and SSS encourages other municipalities to do so as well.
SSS submitted application to County of Simcoe Arts, Culture and Heritage grant to support
further videos describing 8 sectors.
Action Items: T. Roxborough and SC representatives to contact municipalities to request video
on municipal websites, social media accounts, etc.
3.6 Sustainability Speaker Series
Discussion: (1) . (2) SSS partnering
with Township of Tiny during Earth Week, sJust East It
th
waste on April 26(connects to both their Local Food Program and the LCCAP). Midland Library
is intBeyond Crisis discussion about
climate change T. Roxborough to connect back with Library to confirm dates. $150.00 per
screening -set this cost.
Action Items: C. Root and T. Roxborough to talk more about screening at Oakwood CC.
3.6.1 Movie Night Suggestions
Discussion: See 3.6
3.7 Local Climate Change Action Plan Project Update
3.7.1 Corporate and community GHG inventory status report (Memo A)
Discussion: V. Ervick provided update on GHG Inventory Memo A. Corporate inventory for
Townships of Severn, Georgian Bay, Tiny and Tay are complete as of 8-Mar-2018 meeting, with
information outstanding but expected by end of March from Midland, Penetanguishene, and
Oro-Medonte. Community inventory is close to being complete, with data expected from
Enbridge by 9-Mar-2018. C. Root requested clarification for what transportation data we
require, V. Ervick went over PCP protocol and equations, explaining that there is data available
as it stands, but awaiting more updated information for our baseline year of 2015.
Action Items: V. Ervick to follow-up with municipalities with outstanding data.
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3.7.2 Stakeholder engagement activities status report (Memo B)
Discussion: Survey will be closed end of March, 86 responses to date. Requested by Canadian
Martyrs (Penetanguishene) to present on climate change in the coming months.
Action Items: SC members to encourage sharing of LCCAP video, survey link throughout the
month of March. T. Roxborough to let Anita know details of school presentation as they become
available.
4.0 SSS Project Budget
4.1 Financial Statement, 28-Feb-2018
Discussion: (#1) NSCFDC practices accrual accounting rather than cash basis accounting,
therefore the invoice generated for the 2018 municipal contributions automatically recognize
the anticipated revenue as income. The cash basis and accrual basis of accounting are two
different methods used to record accounting transactions. The difference between the two
methods is in the timing of recording the transaction. When aggregated over time, the results of
the two methods are approximately the same. (#2) Of the $64,200 of anticipated revenue only
$10,000.00 had been received as of February 28, 2018, although we have since received
payment of $30,000, including Tiny Penetanguishene, and Georgian Bay. (#3) Monthly expenses
are in line with the approved budget.
accrual rather than cash basis accounting. Received for information, moved by C. Root,
seconded by R. Stevens. Carried.
4.2 Summary of Available Funding Programs for Committee Discussion
Discussion: (1) Revisited EcoAction grant, realizing incentive programs are not eligible. SSS
suggested to SC that we apply with a pilot given existing resources, easy to move forward with
st
application for deadline of March 21. S. Walma asked if SC had opposition to change
application. No opposition to change application. (2) OTF Grow Grant, submitting grant
th
application to second stage of funding (May 16), want to see applications that are suggesting
applying a proven model, submit an application for a multi-year project for potential 2 to 3
years. Looking at applying a proven climate change mitigation program, using 8 sectors. C. Root
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looking for additional information about grant switching to geothermal, provide information to
residents about different avenues (i.e. education fair). T. Roxborough asked for letters of
support from each SC member supporting an education and inventive program, and how it
would benefit their community
more personalized rather than T. Roxborough writing each letter. C. Root requested a more
T. Roxborough to clarify definition. (3)
For FCM Staff Support grant, SSS would need partnership with municipality to administer funds
Action Items: (1) ebate. Look into
as a case study. (2) OTF Letter of Support, T. Roxborough
important (template, these are the bullet points that I would like you to speak to) and a clear
. SSS to
th
draft OTF Support Letters by week of March 19 for SC member review, ensuring final drafts are
completed and signed by respective council/Mayor by application deadline. (3) T. Roxborough to
speak to D. Luker re: FCM Staff Support Grants, to discuss next steps in moving forward
requesting the council of Tiny to support SSS in application of grant.
4.3 FCM Municipalities for Climate Innovation Program (MCIP) Submission, 8-Jan-2018
Discussion: Update of SSS response to FCM (re: the delayed review of grant submission).
Response submitted by phone and e-mail, have not yet received a reply.
4.4 County of Simcoe Arts, Culture and Natural/Built Heritage Grant
Discussion: Included for information. Application submitted to request support to additional 8
sector videos.
4.5 County of Simcoe, 2018 Budget Contribution Discussion
Discussion: No follow-up received to date. S. Walma had a meeting with County of Simcoe (Mark
Atkin) re: climate change planning/asset planning at the County level.
Action Items: S. Walma to follow-up with Mark Atkin with a reminder e-mail re:
acknowledgement of 2018 Budget Contribution letter submission, encouraging Mark as the
driver of matter moving forward.
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5.0 Other Business and Roundtable Sharing of Projects and Information
5.1 Draft Guideline Submission by SSS
Discussion: Ministry of Environment and Climate Change (MOECC) on Community Emissions
Reduction Planning submitted 2-Mar-2018. Based upon initial correspondence with other
municipalities and agencies, the draft Guidelines have been well-received albeit long, but a
well-developed document. The main points from SSS remain consistent with those of other
organizations, involving access to data, ensuring alignment with existing programs, target setting
(urban vs. rural and the opportunity for GHG reductions), and in regards to implementation;
capacity and funding needs.
5.2 SSS Communications with the Muskoka Watershed Council (re: Climate Change Coordinator
position)
Discussion: Muskoka Watershed Council on-boarding a Climate Change Coordinator, reached
out to SSS to learn more about LCCAP project, position presenting at MWC meeting on April
th
20 at 1pm.
Action Items: T. Roxborough suggested SC members attend as a show of support. T. Roxborough
to send invite (Jack Contin, Nick P., Steffen Walma showed interest).
5.3 First Nations Involvement on the Sustainability Committee
Discussion: J. Contin suggested small incremental steps, as from their perspective they would
want to learn more about SSS and what the organization is all about and how it aligns with their
future plans. The two respective council members are Clayton King and Kelvin Jamieson.
Action Items: J. Contin directed T. Roxborough to send the letter, and follow-up requesting
deputation to council through Tanya.
5.4 Proposed SSEA and SSS Merger
Discussion: SSEA / SSS merger is moving forward.
Action Items: Scheduling meeting with CAOs to provide update on merger.
5.5 Membership Updates
Township of Tiny S. Walma provided update on Waverly Uplands, pit expansion application
within the Township, permit to take water is up for renewal. Township has provided its
comments to take water (1000L/min = 1.6 million litres/day). There has been a formal request
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by Friends of the Waverly Uplands to bring matter before the SSEA/SSS respective committees
for comment. M. Hudolin reaffirmed that SSEA is not an advocacy group, more science based
this was identified at last strategic session.
Action Item: Add to next agenda for more information re: permit to take water.
Township of Tay C. Root had no updates.
Township of Severn R. Stevens updated SC on upcoming improvements ($400,000.00 to
Coldwater Arena), and upcoming tender to rebuild a new Fire Station. Westshore development
is moving forward, awaiting funding from Province.
SMDHU Moving forward with second phase of climate change strategy including
developmental approach/evaluation, developing intended impact of project, evaluation process
to move forward, stakeholder engagement strategy, knowledge-translation strategy to engage
front of the line staff of climate change, etc.
throughout province of Ontario. Through Dr. Gardner, SMDHU leading a local collaborative
initiative through Public Health Ontario (12 health units participating in project) looking at how
public health can engage the planning process and how health units can support building
healthy communities, mainly research/guidance.
SSEA Job postings are now closed (summer students, Invasive Species Coordinator), interviews
next week. Draft lease agreement is going back and forth, no specific move-out date as of yet.
Town of Midland Final stages of budget deliberation. Midland Bay Landing Corp. is in final
stages, filing for corporation papers, next stages will be building governance and capacity.
Keewatin proposal is on the table for Midland, council asked CAO to provide additional
information, hiring third party to review more information re: location of Keewatin to Midland
docks.
Town of Penetanguishene
scheduled at next meeting, planning department is working hard to put together options for
is high (40 ft. lots), the local community is against development. Developer purchased property
25 years ago, and has gone through the appropriate stages to meet protocol, likely going to
OMB due to the fact that council must have
requested changes, no grounds to refuse.
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6.0 2018 Meeting Schedule
Date Time Location Purpose
Thursday, April 5, 10am-12pm SSS Office, 105 Fourth
LCCAP Project Update: Presentation
2018 Street, Midland
(rescheduled from 8-Mar-2018)
Other Business
Thursday, April 12, 9am-12pm To Be Confirmed
Proposed workshop with SSS and the
2018 Cancelled
Sustainability Committee on LCCAP Priorities
and Funding/Grant Strategy Cancelled
Thursday, May 3, 10am-12pm SSS Office, 105 Fourth
LCCAP Project Update: DRAFT LCCAP Outline
2018 Street, Midland
Other Business
Thursday, June 7, 10am-12pm SSS Office, 105 Fourth
LCCAP Project: Draft LCCAP Review
2018 Street, Midland
Other Business
Thursday, July 5, 10am-12pm SSS Office, 105 Fourth
Other Business
2018 Street, Midland
Thursday, August 9, 10am-12pm SSS Office, 105 Fourth
Other Business
2018 Street, Midland
Thursday, 10am-12pm SSS Office, 105 Fourth
Other Business
September 6, 2018 Street, Midland
Thursday, October 4, 10am-12pm SSS Office, 105 Fourth
Other Business
2018 Street, Midland
Thursday, November 10am-12pm SSS Office, 105 Fourth
Other Business
8, 2018 Street, Midland
Thursday, December 10am-12pm SSS Office, 105 Fourth
Other Business
6, 2018 Street, Midland
7.0 Adjournment: Time: 12:19pm
Next Meeting When: Thursday, April 5, 2018
Time: 10am-12pm
Where: 105 Fourth Street, Midland
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14.c) Lake Simcoe Region Conservation Authority (LSRCA) re: 2017 Lake Si...
2017
Page 301 of 375
14.c) Lake Simcoe Region Conservation Authority (LSRCA) re: 2017 Lake Si...
The Lake Simcoe Watershed
Occupying 3,400 square kilometres, from the Oak Ridges Moraine in
the south to the Oro Moraine in the north, the Lake Simcoe
watershed contains 20 municipalities and is home to over 400,000
residents. It has 18 major river systems draining 4,225 kilometres of
creek into the lake. To protect the health of the watershed, the
LSRCA and its partners have been working since 2010 to develop
subwatershed plans for the tributaries flowing into Lake Simcoe. This
report highlights the important efforts of LSRCA and its provincial and
municipal partners to undertake the recommendations developed
through the subwatershed planning process.
Subwatershed Plans
Subwatershed plans have now been completed for nearly all of the
tributaries flowing into the lake, as well as the islands of the
Chippewas of Georgina Island First Nation. As part of the subwatershed planning process,
implementation plans have been developed which identify a schedule of priority projects to be
completed, as well as which agencies will be responsible for their completion.
In order to ensure this work remains on track, LSRCA and its partners develop annual reports as a
mechanism to track and report on progress, and identify any areas where progress has been delayed.
2017 was the fifth year of the implementation phase of these subwatershed plans and represents a year
of continued efforts by all of our partnering agencies to implement the plan recommendations.
This report showcases some of the activities that LSRCA and our partners have undertaken that
contribute to the successful implementation of the subwatershed plan recommendations.
As the subwatershed planning cycle has now gone through five years of implementation, the first
completed subwatershed plans will now be reviewed and updated with current data and in light of
changes in policy and regulations. Updated implementation plans for each subwatershed will also be
developed to reflect the changing state of the watershed.
SHOWCASED ACTIVITIES
Parking lot design guidelines for salt reduction
In recent decades, the concentration of chloride in Lake Simcoe as well as its tributaries has steadily
increased, mainly due to salt application for winter management of snow and ice. To address this,
subwatershed plan recommendations have been developed to improve salt management in the
watershed. One area which has been highlighted as a large contributor to salt runoff is parking lots. By
monitoring these sites, it was determined that the amount of salt required to achieve maintenance
standards and protect human safety could be reduced by simply designing parking lots differently.
Because this is a shift from conventional thinking, the LSRCA and its partner agencies identified a need
for further support and direction. The result was a guideline document that could be used by designers,
regulatory agencies, owners, contractors, and others to consider elements in the design of parking lots
and related infrastructure that can help reduce the need for salt application. This document, entitled
tğƩƉźƓŭ \[ƚƷ 5ĻƭźŭƓ DǒźķĻƌźƓĻƭ Ʒƚ tƩƚƒƚƷĻ {ğƌƷ wĻķǒĭƷźƚƓ, was completed by GHD in early 2017.
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Design guidelines were developed for four primary design features that can be used in parking lots to
minimize the need for salt. The features are:
1. Effective Grading and Stormwater Collection;
2. Snow Pile Storage Location;
3. Sidewalk Design and Pedestrian Flow; and,
4. Landscaping Features.
On the left is example of poor grading, leading to ponding and freezing of runoff which requires ongoing salt
application. On the right is a design solution, where dedicated snow pile locations are situated away from
the building, downgradient of parking areas and with signage to ensure the area is used appropriately.
Detailed drawings and factsheets, including design recommendations, operation/maintenance
considerations and costing, have been developed for the design features. Also, four site plan scenarios
have been developed for various property types, demonstrating how these features can work together.
In 2018, the LSRCA will be completing a factsheet to aid municipalities in implementing the guidelines. It
will include an overview of the features and template policies which can be integrated into municipal
planning documents such as engineering design standards and site plan agreements. This factsheet will
assist regulatory agencies in giving consideration to salt reduction through their review process.
Assessing Stormwater Management Pond Vulnerability to Climate Change
The LSRCA has completed a 2-year study to intensively monitor stormwater management (SWM) ponds
to evaluate the current impact of climate stressors in order to better anticipate how climate change may
impact their function. The stressors that are anticipated to most directly impact pond performance are:
1) Increased temperature, resulting in stronger and longer thermal stratification of the water column;
2) An increase in the number of zero-degree days in winter, resulting in greater winter salt application
and therefore more prolonged chemical stratification in ponds; and
3) An increase in intense precipitation events, affecting sediment retention and pond maintenance
requirements.
To monitor these effects, the LSRCA has completed surveys of 10 SWM ponds to assess the state of
maintenance as well as changes to the pond bed (scour or deposition) that indicate the stability and
retention capabilities of the pond. Intensive monitoring will be undertaken at two ponds, one in a
residential catchment and the other in an institutional catchment. Monitoring included dissolved
oxygen, conductivity and temperature probes installed in the top and bottom of the fore and aft bays,
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sediment sampling, as well as water and phosphorus balance for approximately 5 storm events.
Over the two year period of this project, 17 storm events were captured (10 at the residential pond; 7 at
the institutional) for water and phosphorus balance. Conductivity and temperature probes were
installed over the winter months at the institutional pond to characterize the impacts of winter salt
application and its effects on chemical stratification within the pond. Storm event analysis and reporting
on the findings of the project is currently underway and is expected to be completed in 2018.
Conductivity and temperature
LSRCA staff measuring conductivity and temperature in a SWM pond
probes installed in the top and
bottom of a pond
Stormwater Management Pond Retrofits Demonstration Project
In 2017, York Region and LSRCA established a demonstration project on how stormwater management
ponds could be retrofitted to promote phosphorus reduction. Two ponds have been selected for the
project from across the Region, and monitoring and maintenance plans will be developed to track how
effective the retrofits will be.
The design of the retrofits is expected to
be complete in 2018, with construction
and monitoring to follow in future years.
This project will better inform
municipalities on the benefits of
different pond retrofits at reducing
phosphorous loads.
Upstream view of the outlet structure of an on-line
quantity-control stormwater management pond
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Targeted Rural Stewardship Outreach Projects
In 2017, LSRCA Communications and Rural Restoration staff developed an outreach strategy to target
landowners that have the potential for an aquatic restoration project within brook trout habitat
streams, identified through the Stewardship Priorities and Opportunities Tool (SPOT). Targeted letters
were sent to property owners in priority areas in the Town of Uxbridge and King Township. Of over 560
letters mailed out with invitations to two workshops, more than 40 residents attended the workshops.
So far, over 40 site visits have been completed to explore the range of restoration work that could be
undertaken. To date, 10 restoration projects have been completed and 12 are in progress.
A copy of the targeted letters sent to landowners (left); residents attending a workshop (top right); a stream
with potential for restoration, identified as a result of the workshops (bottom right)
Updated Rural Stewardship Grant Categories
The LSRCA Rural Stewardship Department has updated the grant categories and funding limits
for landowner restoration projects in the Lake Simcoe watershed. The grants provide
landowners with funding and technical assistance for environmental projects on their land.
More information is available at http://www.lsrca.on.ca/funding/eligible-projects.
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Summary of Progress
The details are included in the tables below.
On target Not on
Past
2017 Subwatershed Plan Theme Areas
Complete
for target for
due
completion completion
2
1 Governance of implementation plans
2 Increasing use of Low Impact Development Solutions
6 4
(LID)
3 Improving construction and road development
1 5
practices
5
4 Natural channel design
5 Planning, development and enforcement processes 3 2 2
6 Improving property management 3
6 3
7 Reducing salt use
8 Aquatic and terrestrial ecosystem restoration 6 1
9 Urban stormwater retrofits 1
10 Protecting and restoring natural heritage features
1 4 1
through stewardship
11 Prioritizing stewardship projects 1 1
12 Preserving water quantity 4 1
13 2
Dealing with dust and atmospheric deposition
14 Promoting stewardship to increase uptake 1 6
15 Improving the reporting of monitoring data 2 3
2
16 Improving data collection
17 Assessing stewardship effectiveness 2
Overall Progress 2017 15 48 18 0
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Year 5
Activity Lead Comments
2017
1. Governance of Implementation Plans
Host periodic meetings of the implementation working LSRCA
group*
LSRCA
Share annual reports with partners*
2. Increasing use of Low Impact Development Solutions (LID)
Develop LID funding strategy LSRCA
Develop stewardship funding categories for LID
LSRCA
projects
Review current funds to assess what might be
Municipalities
available to support LID
Pursue LID through redevelopment* Municipalities
Incorporate LID in stormwater master plans Municipalities
Continue to hold design charrettes to engage
LSRCA
developers in including LID in plans of subdivision
Adopt model site alteration by-law developed by
LSRCA and
LSRCA Stormwater Management Policy Working
Municipalities
Group
Undertake pilot LID projects to showcase innovations,
LSRCA and
monitor and document efficacy, and for educational
Municipalities
purposes
Developing training courses and/or workshops on the
LSRCA
design and construction of LID approaches
Promote education and funding available for private LSRCA and
landowners to implement LID projects* Municipalities
3. Improving construction and road development practices
Develop funding model to support appropriate erosion
LSRCA
and sediment control practices
Provide training for sediment and erosion control
LSRCA
inspectors*
Review findings from the 2016 LSRCA Erosion and
Sediment Control Research Study to identify barriers
LSRCA
and drivers to uptake of E&SC measures for
construction practices
Implement initiatives to increase uptake of E&SC
measures in the study area subwatersheds (eg.
LSRCA
Educational materials, workshops, training, policy
development, etc.)
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Year 5
Activity Lead Comments
2017
Monitor and report on implementation of sediment and
Municipalities
erosion control best practices on an annual basis
Include assessment of providing barrier-free
Municipalities
connectivity for wildlife in municipal infrastructure EAs*
4. Natural channel design
Establish a pilot project to focus efforts on modifying a On hold to focus on
LSRCA
municipal drain to promote ecological function. other priorities
Promote use of features such as grassed buffers, two
stage channels, or weirs on headwater wetlands to On hold to focus on
LSRCA
manage drains, while minimizing impacts on other priorities
agricultural drainage
Update LSRCA watercourse layer to identify which On hold to explore in
LSRCA
watercourses are free-flowing and which are enclosed 2018
Review drainage reports and notes from initial land
surveys to estimate which drains are natural On hold to explore in
LSRCA
watercourses and which have either been extended or 2018
created
Host workshop for conservation authority staff, farm
community, drainage superintendents, and drainage On hold to focus on
LSRCA
contractors on managing ecosystem function in other priorities
municipal drains
5. Planning, development and enforcement processes
Develop a natural heritage mitigation policy LSRCA
Develop approvals for the Lake Simcoe Phosphorus MOECC and
Offsetting Program pilot project LSRCA
Develop a process for reviewing aggregate
applications and associated PTTWs with the support
of the Tier 2 integrated water model (or other model as MOECC,
deemed appropriate), in order to look at cumulative MNRF, and
On hold for further
impacts that may result from water takings. This LSRCA
discussion
process may include the development of a screening
tool to determine when the model is necessary.
Provide and/or participate in training session to staff LSRCA,
On hold for further
from MNRF, MOECC, and proponents on the review MNRF, and
discussion
process, and data required from proponents MOECC
MOECC and
Revise ECA process for stormwater ponds in ESGRAs
LSRCA
Develop draft policies for consideration in municipal
Official Plan updates, Secondary Plans, and Ongoing as official plans
Municipalities
Community Improvement Plans to ensure consistency are updated.
with subwatershed plan recommendations
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Year 5
Activity Lead Comments
2017
Amend terms of reference for Environmental
Impact Study requirements to address habitat Municipalities
quality characteristics, as necessary
6. Improving property management
Continue to collect natural heritage data on public
MNRF
lands*
Pending results of pilot study, expand use of invasive
species monitoring protocol to other public lands in LSRCA
Durham Region
Review public lands for opportunities to contribute to All public
subwatershed health agencies
7. Reducing salt use
Host Salt Management Working Group meetings* LSRCA
Encourage municipalities to participate in the salt
LSRCA
working group to exchange ideas and new research*
Provide Smart about Salt training LSRCA
LSRCA and
LSRCA and Municipalities
Municipalities
Develop map of priority areas for windbreak LSRCA and On hold to focus on
establishment, to manage blowing snow and dust Municipalities other priorities
Promote the adoption of farm windbreaks and living LSRCA and On hold to focus on
snow fences* Municipalities other priorities
LSRCA and On hold to focus on
Draft tree cutting bylaws
Municipalities other priorities
Continue to monitor chloride* MOECC
Update salt management plans, as needed Municipalities
8. Aquatic and terrestrial ecosystem restoration
Targets to be shared
Share stewardship targets with Stewardship Network LSRCA once they have been
tested
All public
Continue to implement stewardship projects
agencies
Ongoing for water
Implement activities identified in Invasive Species
MNRF solider; on hold for other
Response Plans
species
Continue to provide information on invasive species to Ongoing through
MNRF
nurseries in the Lake Simcoe watershed partnerships of OFAH
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Year 5
Activity Lead Comments
2017
Host workshop of staff from TSW, MNRF, Kawartha
Conservation, LSRCA, DFO, and members of the
Lake Simcoe Science Committee to discuss the role of LSRCA
the Trent Severn Waterway as a vector of invasive
species, and methods to limit their spread
Continue to deliver invasive species awareness Ongoing through
MNRF
program partnerships of OFAH
Refine recommended planting list and share with
stakeholders LSRCA
9. Urban stormwater retrofits
Review operations to reduce phosphorus loading in
Municipalities
uncontrolled areas
10. Protecting and restoring natural heritage features
Was delayed to focus on
Develop and/or compile information on reducing other priorities.
LSRCA
impacts of human activities on urban natural areas Anticipated to start in
2018.
Strike policy development working group for municipal
official plans that would provide mitigation and
restoration for development and site alteration within LSRCA and
Municipalities
by the Lake Simcoe Protection Plan
under municipal official plans
Develop draft policies for municipal official plans that
would provide mitigation and restoration for
Ongoing protection
development and site alteration within natural heritage LSRCA and
through ecological
features that are Municipalities
offsetting
municipal official plans
Define characteristics of habitat quality, and
range of those characteristics found in
MNRF
benchmark examples of ecosystem types in the
Lake Simcoe watershed
Develop index incorporating factors related to
habitat amount and habitat quality to assist in MNRF
monitoring and reporting
criteria of Key Natural
Heritage Feature definition to include
MNRF
characteristics of high quality habitats, as
necessary
11. Prioritizing stewardship projects
Review existing funding programs, to ensure that
stewardship funds are provided in locations, and for All public
project types, where maximum benefit can be agencies
achieved
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Year 5
Activity Lead Comments
2017
Create working group to develop an adaptive
stewardship strategy to identify, implement and track Kawartha
stewardship projects in the Talbot River and Whites Conservation
Creek subwatersheds
12. Preserving water quantity
Complete in exception of
Beaver and Pefferlaw.
Provide ESGRA maps and guidance to municipalities LSRCA
Modelling expected to
begin in 2018.
Enhance and down-scale existing regional-scale
integrated water models, using modelling framework
LSRCA
developed by MNR, to develop subwatershed-scale
model
After subwatershed-scale integrated water model is MOECC and
developed, use it in e-flow assessment LSRCA
MOECC and Strategy will be
LSRCA developed once three
Develop strategy to achieve in-stream flow targets representative in-stream
flow projects are
completed
After pilot in-stream flow assessment and strategy MOECC and
completed, apply to other stressed tributaries in the LSRCA
Lake Simcoe watershed
13. Dealing with dust and atmospheric deposition
Action plan will be
developed following
deposition associated with municipal, aggregate, and MOECC
completion of 2-year
agricultural operations
research project
Implement action plan to reduce atmospheric
deposition associated with municipal, aggregate, and MOECC See above
agricultural operations
14. Promoting stewardship to increase uptake
Continue to release watershed newsletters* LSRCA
Maintain website, to ensure information remains
LSRCA
current*
Expand LSRCA website to provide information on
range of stewardship funding programs available in LSRCA
the Lake Simcoe watershed, with contact information
LSRCA and
Continue to showcase stewardship projects*
Municipalities
Engage community groups active in local
LSRCA
subwatersheds*
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Year 5
Activity Lead Comments
2017
Revise communication tools to address identified
LSRCA
barriers to stewardship participation*
Submit notices and articles to newsletters of local
residents associations, on issues related to
LSRCA
subwatershed management, and opportunities to
participate in stewardship programs*
15. Improving the reporting of monitoring data
Establish and maintain an on-line library of reports and
LSRCA
scientific studies on Lake Simcoe and its watershed
Develop web portal for KPI reporting LSRCA
Analyse and report on Key Performance Indicators of
LSRCA
watershed health*
Implement enhanced monitoring program, as
LSRCA
necessary to report on Key Performance Indicators
Host meetings with the agricultural community as
necessary to share information and coordinate efforts
on issue such as BMPs for phosphorous reduction,
LSRCA
achieving in-stream flow targets, implementation of
stewardship programs and methods of increasing
public awareness
16. Improving data collection
Review monitoring data and monitoring program to MOECC and
enable further assessment of emerging trends in LSRCA
watershed health*
Create a working group to develop an environmental
monitoring strategy for Canal Lake, Mitchell Lake and LSRCA
the Talbot River subwatershed
17. Assessing stewardship effectiveness
Conduct literature review of factors related to Refocused to salt
stewardship behaviour of private land owners LSRCA management in parking
lots as a pilot
Monitor and determine barriers to uptake of Refocused to salt
stewardship programs, and successful examples LSRCA management in parking
lots as a pilot
* Annual ongoing works
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The Magic of Thinking Differently,
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Ontario Heritage Act
Ontario Heritage Act
Ontario Heritage Act
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St. Thomas Anglican Church
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(Maximum $ 800.00)
Pole barn, Coverall style building, etc.
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Note: Inspection of public hall facilities that are requested by owner, etc.
Note: Inspection of the site from which fireworks will be and have been
ignited or inspection of a fireworks storage site, if located within Oro-
Medonte.
Note: Where resident is not in attendance, is unwilling or unable to
adequately extinguish the fire or is found to be burning any materials
that are not found to be clean wood.
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Municipal Act, 2001, c.25, as amended
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Municipal Act, 2001, c. 25, as amended
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Municipal Act, 2001, c.25,
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Building Code Act, 1992
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Municipal Act, 2001
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,
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2001
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19.a) By-Law No. 2018-042: Being a by-law to confirm the proceedings of ...
Municipal Act, 2001, S.O. 2001, C. 25, as amended
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