01 10 2018 Council Agenda
The Township of Oro-Medonte
Council Meeting Agenda
Council Chambers
Wednesday, January 10, 2018
9:00 a.m. - Closed Session
10:00 a.m. - CrimeStoppers Flag Raising
10:00 a.m. - Open Session
Page
1. Call to Order - Moment of Reflection:
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
3. Disclosure of Pecuniary Interest:
4. Closed Session Items:
a) Motion to go In Closed Session.
b) Motion to Rise and Report.
c) Robin Dunn, CAO re: Solicitor-client privilege (Master Servicing).
d) Robin Dunn, CAO re: Solicitor-client privilege (Statutory Responsibility).
5. Minutes of Council and Committees:
5 - 28a) Minutes of Council meeting held on Wednesday, December 13, 2017.
29 - 32 b) Minutes of Council meeting held on Wednesday, December 20, 2017.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
8. Deputations:
None.
9. Presentations:
None.
10. Identification From the Public of an Agenda Item of Interest:
Provides an opportunity for members of the public to identify an agenda item
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which the public member may request be brought forward and considered
earlier in the meeting.
11. Open Forum:
The Open Forum provides an opportunity for the public to provide verbal
comments to Council, in Open Session, on matters scheduled on the current
agenda, and shall be conducted as follows:
Open Forum shall last no longer than 20 minutes;
Each speaker shall be required to identify the agenda item they are
speaking to and provide their name and address, which may become
part of the public record;
A speaker shall be limited to 2 minutes per agenda item;
No response shall be provided to any question posed during Open
Forum;
No discussion, debate or decisions will occur during Open Forum;
Each speaker is permitted to speak only once per agenda item;
A speaker may provide comment on one agenda item and then shall
step aside to enable another to provide comment on an agenda item;
No speaker shall speak to a second agenda item until other
individuals have had an opportunity to speak once;
Speakers providing comment on the same agenda item, shall be
requested to limit their comments so as to provide additional
information and not repeat the same information provided by a
previous speaker;
Comments made during Open Forum will not form part of the minutes
of the meeting;
The following matters will not be permitted during Open Forum:
o Comments/complaints against Members of Council or
Township staff;
o Matters beyond the jurisdiction of Council or the Township;
o Closed Session agenda items, including current or pending
litigation, or Insurance claims and/or pending claims by or
against the Township;
o Comments with respect to Minutes of Council and Committees;
o Comments that are contrary to the Municipal Freedom of
Information and Protection of Privacy Act;
o Comments with respect to any applications which have
proceeded through a Public Meeting in accordance with the
Planning Act, with the exception of comment related to a
recommendation contained within the Staff Report.
The Chair may conclude Open Forum prior to the 20 minute maximum
time limit, for non-compliance with the Open Forum parameters,
Conduct of Members of the Public, or any other reason.
12. Reports of Municipal Officers:
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33 - 85 a) Shawn Binns, Director, Operations and Community Services, re: 2018
Grants and Subsidy Requests Budget Allocation.
13. Reports of Members of Council:
a) Updates from Council Representatives County of Simcoe and Township
Partners and Agencies.
er updates
Agencies.
14. Consent Agenda:
86 a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, 2018 Oro-Medonte Citizen of the Year and
Ontario Senior of the Year Nomination Notice.
87 - 94 b) Minutes of Nottawasaga Valley Conservation Authority meeting held on
Friday, November 24, 2017.
Staff Recommendation: Receive for Information Only.
95 - 100 c) Minutes of Lake Simcoe Region Conservation Authority meeting held on
Friday, November 24, 2017.
Staff Recommendation: Receive for Information Only.
101 - 102 d) Correspondence from Charles Sousa, Minister, Ministry of Finance re:
Legalization of Cannabis Update.
Staff Recommendation: Receive for Information Only.
103 - 108 e) Correspondence dated January 4, 2018 from Ministry of Environment and
Climate Change (MOECC) re: Community Emissions Reduction Planning.
Staff Recommendation: Receive for Information Only.
15. Communications/Petitions:
109 - 110 a) Correspondence received December 19, 2017 from Trish Barnett,
Coordinator, BOD/CAP, Projects and Services, Lake Simcoe Region
Conservation Authority (LSRCA) re: LSRCA Annual General Meeting, Friday,
January 26, 2018, 10:00 a.m. to 2:00 p.m., Newmarket Old Town Hall, 460
Botsford Street, Newmarket.
111 b) Correspondence from Marion Homer, 6331 Line 8 North re: Request for
Exemption to By-Law No. 2011-177 "Canine Control By-Law".
112 - 117 c) Correspondence dated November 16, 2017 from Mike Neumann, Project
Manager, Planmac Engineering Inc. re: Rehabilitation/Replacement of
Structures and Culverts and Electrical Improvements along Highway 11 and
12, Detail Design and Class Environmental Assessment Study (GWP 2087-
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15-00 / 2295-17-00 / 2197-17-00), Application for Exemption to By-Law No.
2012-167 "Noise By-Law".
16. Notice of Motions:
None.
17. By-Laws:
118 - 119 a) By-Law No. 2018-003: A By-law to provide for an interim tax levy and to
provide for the payment of taxes and to provide for penalty and interest.
120 b) By-Law No. 2018-006: A By-Law to Repeal By-Law No. 2017--law
to Appoint an Interim Clerk and to Repeal By-law No. 2006-
18. Closed Session Items (Unfinished Items):
19. Confirmation By-Law:
121 a) By-Law No. 2018-004: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, January 10, 2018.
20. Questions from the Public Clarifying an Agenda Item:
Questions from the Public Clarifying an Agenda Item provides an opportunity
for the members of the public to seek clarification with respect to the decision
which was made on an agenda item, the meaning of the decision and the
next steps as a result of the decision.
Questions from the Public Clarifying an Agenda Item shall last no
longer than 10 minutes;
Responses provided to questions posed during Questions from the
Public Clarifying an Agenda Item shall be included within the 10
minute maximum time limit;
Each speaker shall be required to identify the agenda item they are
seeking clarification on and provide their name and address, which
may become part of the public record;
A speaker shall be limited to 1 minute per question;
A speaker may pose a question and then shall step aside to enable
another to pose a question;
The Chair may conclude Questions from the Public Clarifying an
Agenda Item prior to the 10 minute maximum time limit, for non-
compliance with the above parameters, Conduct of Members of the
Public, or any other reason.
21. Adjournment:
a) Motion to Adjourn.
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5.a) Minutes of Council meeting held on Wednesday, December 13, 2017.
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14.a) Announcements of Interest to the Public: Township of Oro-Medonte, ...
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14.b) Minutes of Nottawasaga Valley Conservation Authority meeting held ...
Nottawasaga Valley Conservation Authority
Board of Directors
BOD-11-17
Friday November 24, 2017 -9:00 a.m. to 12:00 noon
MINUTES
th
Location: Tiffin Centre for Conservation, 8195 8Line, Utopia
NVCA Board Members Present:
Councillor Doug Lougheed, Chair Innisfil (Town)
Councillor Keith White, 2nd Vice Chair Essa (Township)
Councillor Gail Little Amaranth (Township)
Councillor Ron Orr Bradford West Gwillimbury (Town)
Councillor Connie Leishman Clearview (Township)
Councillor Deb Doherty Collingwood (Town)
Councillor Terry Mokriy Grey Highlands (Municipality)
Councillor James Webster Melancthon (Township)
Councillor Fred Nix Mono (Town)
Councillor Keith Lowry Mulmur (Township)
Councillor Donna Jebb New Tecumseth (Town)
Councillor Phil Hall Oro-Medonte (Township)
Councillor Walter Benotto Shelburne (Town)
Mayor Bill French Springwater (Township)
Deputy Mayor Nina Bifolchi Wasaga Beach (Town)
Regrets:
Councillor Bob Meadows Adjala-Tosorontio (Township)
Councillor Rose Romita Barrie (City)
Deputy Mayor Gail Ardiel, Vice Chair Blue Mountains (Town)
Staff:
Doug Hevenor, Chief Administrative Officer, Sheryl Flannagan, Director, Corporate
Services, Chris Hibberd, Director, Watershed Management Services, Peter Alm, Water
Resource Engineer, Byron Wesson, Director, Land, Education and Stewardship Services,
Naomi Saunders, Environmental Education Facilitator, Laurie Barron, Coordinator, CAO and
Corporate Services.
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Agenda Page 23
14.b) Minutes of Nottawasaga Valley Conservation Authority meeting held ...
1. ADOPTION OF THE AGENDA
RES: 92-17 Moved by: D. Doherty Seconded by: B. French
RESOLVED THAT: the agenda for Board of Directors Meeting BOD-11-17 dated
November 24, 2017 be approved as amended to add April 2018 board meeting
discussion under new business.
Carried;
2. DECLARATIONS OF PECUNIARY AND CONFLICT OF INTEREST
None declared
3. ANNOUNCEMENTS
Deputy Mayor Donna Jebb, attended the South Simcoe Police Service Award on
behalf of the board to congratulate Chair Doug Lougheed who received his
retirement badge for his 30 years of police service.
Councillor Connie Leishman congratulated NVCA stewardship services staff, in
particular Fred Dobbs, manager and Sarah Campbell, aquatic biologist, on the
floodplain and river restoration work recently completed along Lamont Creek in
Clearview Township.
4. PRESENTATIONS
There were no presentations for this meeting.
5. DEPUTATIONS
Environmental Education Program Overview
Naomi Saunders, Environmental Education Facilitator
education facilitat
provided environmental education to students and the general public for over 30
years.
partnerships with local school boards and funders such as TD Friends of the
Environment and Rotary.
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Agenda Page 24
14.b) Minutes of Nottawasaga Valley Conservation Authority meeting held ...
RES: 93-17 Moved by: T. Mokriy Seconded by: D. Jebb
RESOLVED THAT: the Board of Directors receive the overview of the NVCA
Environmental Education program as presented by Naomi Saunders, Environmental
Education Facilitator.
Carried;
6. DELEGATIONS
There were no delegations requested for this meeting.
7. HEARINGS
There were no Hearings requested under Section 28 of the Conservation Authorities
Act for this meeting.
8. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Board Members were requested to identify those items from the Consent List that
they wish to have considered for separate discussion.
9. CONSENT LIST
A) Adoption of Minutes
A.1) Approval of Minutes of the Board of Directors Meeting BOD-10-17 held on October 27,
2017.
Approved by consent.
RESOLVED THAT: the Board of Directors approve the minutes of the BOD-10-17
Board meeting held on October 27, 2017.
B) Correspondence
B.1) Conservation Ontario Council Minutes from Meeting 3/17, September 25, 2017.
Approved by consent.
RESOLVED THAT: the correspondence contained in agenda BOD-11-17, dated
September 25, 2017 be received for information.
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Agenda Page 25
14.b) Minutes of Nottawasaga Valley Conservation Authority meeting held ...
C) Staff Reports
C.1) Staff Report No. 67-11-17-BOD from the Director, Watershed Management Services
regarding Tottenham Dam Repairs.
Approved by consent.
RESOLVED THAT: the Board of Directors receive Staff Report No. 67-11-17-BOD
regarding Tottenham Dam Repairs; and
FURTHER THAT: the Board of Directors approve the use of up to $52,000 from
reserve for the repairs to the Tottenham Dam.
C.2) Staff Report No. 68-11-17-BOD from the Director, Watershed Management Services
regarding a Request for Quote -Wasaga Beach Floodplain and Watershed Hydrology
Study.
Approved by consent.
RESOLVED THAT: Staff Report No. 68-11-17-BOD regarding the Wasaga Beach
Floodplain and Watershed Hydrology study be received; and
FURTHER THAT: Ahydtech Geomorphic be awarded the contract.
C.4) Staff Report No. 70-11-17-BOD from the Director, Corporate Services regarding the
2017 Year End Surplus Allocation
Approved by consent.
RESOLVED THAT: the Staff Report No. 70-11-17-BOD regarding surplus allocations
be approved; and
FURTHER THAT: The NVCA Auditor be directed to place any 2017 surplus/deficit
funds in/out of the following reserves as specified:
Planning Reserve all planning programs surplus/deficits
Capital Reserve all additional planning deficits not covered by the Planning
Reserve
New Lowell Reserve all New Lowell CA program surplus
Land Acquisition Reserve -$1,750 be allocated from Conservation Lands
Capital Reserve 100% of other surplus
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Agenda Page 26
14.b) Minutes of Nottawasaga Valley Conservation Authority meeting held ...
C.5) Staff Report No. 71-11-17-BOD from the Director, Corporate Services regarding the
CAO Probationary Review Template.
Approved by consent.
RESOLVED THAT: the Staff Report No. 71-11-17-BOD regarding the CAO
probationary review template be received.
C.6) Staff Report No. 72-11-17-BOD from the Communications Coordinator regarding the
Communications Report Oct. 13 to Nov. 10, 2017
Approved by consent.
RESOLVED THAT: Staff Report No. 72-11-17-BOD regarding NVCA Communications
Oct. 13 to Nov. 10, 2017, be received.
10. ADOPTION OF CONSENT LIST AND IDENTIFICATION OF ITEMS REQUIRING
SEPARATE DISCUSSION
RES: 94-17 Moved by: K. Lowry Seconded by: R. Orr
RESOLVED THAT: agenda items number(s) C.3 and C.7 have been identified as
requiring separate discussion be referred for discussion under Agenda Item #10;
and all Consent List Agenda Items not referred for separate discussion be adopted
as submitted to the board and staff be authorized to take all necessary action
required to give effect to same; and
FURTHER THAT: any items in consent list not referred for separate discussion, and
for which conflict has been declared, are deemed not to have been voted on or
discussed by the individual making the declaration.
Carried;
11. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
C.3) Staff Report No. 69-11-17-BOD from the Director, Corporate Services
regarding Employee Handbook Updates.
RES: 95-17 Moved by: Keith White Seconded by: Gail Little
RESOLVED THAT: the Board of Directors approve Staff Report No.69-11-17-
BOD regarding the employee handbook updates:
1. New Section 2.16 Non-Solicitation
2. Update to Section 3.11 Salary Administration to include an acting pay
policy be deferred to the December meeting for further information.
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Agenda Page 27
14.b) Minutes of Nottawasaga Valley Conservation Authority meeting held ...
3. Update to Section 3.13 Cell Phone to define employees receiving a
device
4. Update to Section 5.2 Signing Authority for Contracts and Agreements
to include program directors as first signing authority and seconded by
a banking signing authority.
Defeated;
RES: 96-17 Moved by D. Doherty Seconded by: F. Nix
RESOLVED THAT: the Board of Directors receive Staff Report No.69-11-17-
BOD regarding the employee handbook updates items; and
FURHTER THAT: items 1, 3 and 4 as noted below be approved
1. New Section 2.16 Non-Solicitation
3. Update to Section 3.13 Cell Phone to define employees receiving a
device
4. Update to Section 5.2 Signing Authority for Contracts and Agreements
to include program directors as first signing authority and seconded by
a banking signing authority; and
FURHTER THAT: item 2 as noted below be deferred to the December 15,
2017 board meeting for further information.
2. Update to Section 3.11 Salary Administration to include an acting pay
policy.
Carried;
C.7) Staff Report No. 73-11-17-BOD from the Chief Administrative Officer regarding
Board of Directors Meeting Interval and Duration.
RES: 97-17 Moved by: G. Little Seconded by: N. Bifolchi
RESOLVED THAT: Staff Report No. 73-11-17-BOD regarding NVCA Board of
Directors meeting interval and duration be received to move from a Monthly 3
hour meeting to a Bi-monthly 4 hour Board Meeting schedule by the Board of
Directors; and
FURTHER THAT: The number of meetings change from the current 11
meetings per year to 6 meetings per year; and
FURTHER THAT: There be an option to have an additional meetings if deemed
necessary by the Chair and CAO. Additionally, if more meetings are required
to conduct and transact NVCA business discussion and approval by the entire
Board of Directors a meeting may be called at the discretion of the NVCA
Board Chair.
Defeated;
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14.b) Minutes of Nottawasaga Valley Conservation Authority meeting held ...
RES: 98-17 Moved by: K. Lowry Seconded by: T. Mokriy
RESOLVED THAT: Staff Report No. 73-11-17-BOD be deferred for decision by
the Board of Directors in the 2019 year.
Defeated;
RES: 99-17 Moved by: P. Hall Seconded by: R. Orr
RESOLVED THAT: Staff Report No. 73-11-17-BOD be deferred to the
December 15, 2017 meeting of the board for further information; and
THAT: staff incorporate the following recommendations into the staff report
1) the meeting schedule for 2018 will be on a trial basis for 2018
2) an orientation plan be included in the report; and
3) the meeting schedule for 2018 include 6 meetings by-monthly for 2018.
Carried;
12. CLOSED SESSION
RES: 100-17 Moved by: D. Jebb Seconded by: C. Leishman
RESOLVED THAT: this meeting of the Board of Directors No. 11-17 move into closed
session at 11:47 a.m. to address matters pertaining to:
Litigation or potential litigation, including matters before administrative
tribunals, affecting the Authority.
2017 Legal Status Update; and
THAT: the following staff members be present, Doug Hevenor, Chief Administrative
Officer, Sheryl Flannagan, Director, Corporate Services, Chris Hibberd, Director
Watershed Management Services, Byron Wesson, Director, Land, Education and
Stewardship Services.
Carried;
RES: 101-17 Moved by: W. Benotto Seconded by: D. Jebb
RESOLVED THAT: the Board of Directors rise out of closed session at 11:56 a.m. and
report.
Carried;
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RES: 102-17 Moved by: D. Jebb Seconded by: C. Leishman
RESOLVED THAT: Staff Report No. 74-11-17-BOD be received regarding the NVCA
2017 Legal Status Update.
Carried;
13.OTHER BUSINESS
Location for the April 2018 Board Meeting
Chair Lougheed.
The Chair advised that James DiRenzo, CEO of Friday Harbour Resorts has invited
the NVCA Board of Directors to hold a board meeting at Friday Harbour in Innisfil.
The board concluded that they would prefer to tour Friday Harbour and its
environmental features as part of an ongoing board education. The meeting could
be following a regular board meeting or on a separate day to be determined.
corporation.
14.ADJOURN
RES: 103-17 Moved by: D. Jebb Seconded by: F. Nix
RESOLVED THAT: the Board of Directors adjourn at 12:05 p.m. until the next
scheduled meeting on December 15, 2017 or at the call of the chair.
Carried;
________________________ _______________________
Chair Doug Lougheed Doug Hevenor,
Chief Administrative Officer
Approved this _____ day of __________, 2017
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Agenda Page 30
14.c) Minutes of Lake Simcoe Region Conservation Authority meeting held ...
No. BOD-10-17 Friday, November 24, 2017
120 Bayview Parkway, Newmarket, ON
MINUTES
LSRCA Board Members Present: LSRCA Staff Present:
Mayor G. Dawe, Chair M. Walters, Chief Administrative Officer
Councillor R. Simpson, Vice Chair R. Baldwin, GM Planning & Development
Deputy Mayor/Regional Councillor N. Davison M. Critch, GM, Corporate and Financial Services
J. Dolan B. Kemp, GM, Conservation Lands
Regional Councillor B. Drew B. Longstaff, GM, Integrated Watershed Management
Councillor A. Eek T. Barnett, Coordinator, BOD/CAO
Councillor K. Ferdinands C. Byron, Forestry Program Coordinator
Mayor V. Hackson K. Christensen, Manager Human Resources
Councillor S. Harrison-McIntyre P. Davies, Manager Forestry and Stewardship
Councillor S. Macpherson J. Doyley, Communications Specialist
Deputy Mayor P. Molloy N. Knight, Communications Specialist
Mayor M. Quirk D. Lembcke, Manager, Environmental Science and Monitoring
Councillor S. Strangway S. McKinnon, Manager Budget and Business Analysis
Regrets: M. Rosato, Communications Specialist
D. Bath C. Taylor, Executive Director, LSCF
Councillor P. Ferragine B. Thompson, Manager, Integrated Watershed Management
Councillor D. Kerwin K. Toffan, Manager Finance
Councillor P. Silveira K. Yemm, Manager, Corporate Communications
Township of Ramara K. Zeppieri, Sr. Admin Assistant, Communications and Education
I.DECLARATION OF PECUNIARY INTEREST
None noted for this meeting.
II.APPROVAL OF THE AGENDA
Moved by: R. Simpson Seconded by: S. Strangway
BOD-154-17 RESOLVED THAT the content of the Agenda for the November 24, 2017 meeting of the
LSRCA Board of Directors be approved as presented. CARRIED
III.ADOPTION OF THE MINUTES
a) Board of Directors Meeting October 27, 2017
Moved by: S. Macpherson Seconded by: J. Dolan
BOD-155-17 RESOLVED Meeting No. BOD-09-17 held on
Friday, October 27, 2017 be approved as circulated. CARRIED
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b) Conservation Ontario Council
Moved by: S. Macpherson Seconded by: J. Dolan
BOD-156-17 RESOLVED THAT the minutes of the Conservation Ontario Council Meeting #3/17 held on
Monday, September 25, 2017 be received for information. CARRIED
IV. ANNOUNCEMENTS
a) CAO Mike Walters provided Board members with the latest edition of Lake Simcoe Living magazine,
which features LSRCA in two articles: Are We Ready? (P18-19); and Hatching Friendships through
Fish (P22-23).
b) CAO Walters reported that he has been out to a number of member municipalities with
ed the General Manager, Corporate and Financial
Services, Mark Critch, for accompanying him and providing valuable support.
rd
c) CAO Walters noted that Bill 139, the Conservation Authorities Act review, received 3 reading on
rd
November 23. The Bill was not voted on, and the vote date remains unknown at this time.
V. PRESENTATIONS
a) Rural Restoration Marketing and Branding Plan
Communications Specialists Nancie Knight and Melissa Rosato provided the Board with an overview of
methods used at LSRCA to effectively communicate regarding available funding on behalf of the
Stewardship and Restoration departments, noting there are three rules to communicating; i) Reaching
the right person, ii) with the right message, and iii) in the right way !
considerable time identifying by market research who
needs to be reached and ensuring each person receives the message that is relevant to his/her lifestyle.
Accordingly, LSRCA will no longer refer to its funding program as the
, and instead have outlined more clearly defined funding categories that are
http://www.lsrca.on.ca/funding.
The Communications Specialists outlined their 2018 promotional plans, which include communicating
with the Communications Departments of our municipal partners, and encouraged Board members to
please contact Nancie Knight @ n.knight@lsrca.on.ca or Melissa Rosato @ m.rosato@lsrca.on.ca or by
calling 905-895-1281.
Moved by: B. Drew Seconded by: A. Eek
BOD-157-17 RESOLVED THAT the presentation by Communications Specialists Nancie Knight and
restoration be received for information. CARRIED
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b) Salt Reduction Strategy Update
Manager, Environmental Science and Monitoring, David Lembcke provided the Board with an update on
, noting
Salt Reduction Strategy to halt the trend of incre
initiative is being led by Bill Thompson, Manager, Integrated Watershed Management, with David
Lembcke and his team providing science and monitoring. He used a chart showing that in 2012 a total of
100,000 T of salt was applied in the Lake Simcoe watershed, distributed as follows: 39% on local roads,
27% on regional roads, 18% on parking lots, 14% on provincial highways, and 2% on residential
properties. These results showed that a salt reduction strategy needed to engage all public road
agencies, as well as private agencies.
Mr. Lembcke noted that a municipal salt working group was formed and led by Bill Thompson to engage
and share information. In these discussions, the question arises as to whether salt can be replaced with
sand. Studies show that sand application on highways has little to no improvement, as it only takes 10-12
vehicles moving at highway speeds to move the sand to the shoulder of the road. Sand was shown to be
best used in slower traffic areas such as parking lots and sidewalks; however, while sand is cheaper than
salt to purchase, sand is shown to be more costly when the clean-up costs, such as street sweeping and
catch basin clean out, are factored in. Other factors are that sand will smother wildlife habitats and can
pick up phosphorus and move it around. Sand studies continue and are ongoing.
He noted that monitoring of a commercial parking lot for three years has shown that salt is not uniformly
applied and is over-applied in trouble spots (i.e. spots with regular freeze/thaw cycles that are salted
daily). Discussions have taken place around the design of parking lots, and simple features can be
incorporated into the design around better movement of melting ice. Feedback is being shared with
winter contractors, as there is little information to inform contractors what the right amount of salt is. He
went on to note that a Bi-National Salt Forum was recently held, which LSRCA co-hosted with US
Consulate and the World Wildlife Federation-Canada (WWF), which included presentations from
government, academia, and private sectors from Canada & US. Forum outcomes include WWF
spearheading a public outreach campaign and LSRCA convening a Commercial Sector Salt Roundtable. To
view this presentation, please click this link: Salt Reduction Strategy Update. For more information,
please contact David Lembcke @ d.lembcke@lsrca.on.ca or Bill Thompson @ b.thompson@lsrca.on.ca or
either by phone at 905-895-1281.
Moved by: B. Drew Seconded by: M. Quirk
BOD-158-17 RESOLVED THAT the presentation by Manager, Environmental Science and Monitoring,
CARRIED
VI.HEARINGS
There were no hearings at this meeting.
VII. DEPUTATIONS
There were no deputations at this meeting.
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VIII. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items No. 2, 3, 4 were identified as items requiring separate discussion.
IX.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items No. 1, 5, and 6 were identified as items not requiring separate discussion.
Moved by: V. Hackson Seconded by: S. Macpherson
BOD-159-17 RESOLVED THAT the following recommendations respecting the matters listed as
authorized to take all necessary action required to give effect to same. CARRIED
1. Correspondence
There were no Correspondence items for this meeting.
5. Change in Appointment of Solicitors for 2017
BOD-160-17 RESOLVED THAT Staff Report No. 50-17-BOD regarding the addition of Barriston LLP to
2017 be approved; and
meeting for his more than 35 years of excellent service. CARRIED
6. Durham Regional Forest - Standing Timber Sale Tender DRF-2017-001
BOD-161-17 RESOLVED THAT Staff Report No. 51-17-BOD regarding the Durham Regional Forest
Tender DRF-2017-001 be received; and
FURTHER THAT tender DRF-2017-001 be awarded to Gee Lumber and Logging. CARRIED
X. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
2. Budget Status Report
General Manager, Corporate and Financial Services, Mark Critch provided a brief presentation to address
the budget status report, as well as the recommended changes to financial reporting for the Board of
Directors. He provided a high level summary of LSRposition, noting that year-to-date the
financials are on track with $64K (0.4%) deficit, and reserves are to be drawn at year-end. He went on to
note that some capital projects will run into 2018. He also noted that in 2018, programs and financials will
change to reflect the move from four pillars to harmonization with seven service areas.
GM Critch outlined his recommendations going forward, noting that staff will continue to monitor
and will update assumptions, develop measures and performance metrics, and
review reserve adequacy. He referred to the recommended changes to reports and schedule for
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reporting for 2018 and welcomed feedback. Board members noted their preference is to know the
financial position at any given time and to be made aware of any issues in a timely manner to avoid
surprises. To view this presentation, please click this link: Financial Progress
Moved by: V. Hackson Seconded by: R. Simpson
BOD-162-17 RESOLVED THAT Staff Report No. 47-17-BOD regarding LSRCA`s Budget Status for the ten
month period ending October 31, 2017 be received for information. CARRIED
3. Financial Reporting to the Board of Directors Recommended Changes to Reports and Schedules
Moved by: V. Hackson Seconded by: R. Simpson
BOD-163-17 RESOLVED THAT Staff Report No. 48-17-BOD regarding improvements to the Lake Simcoe
Region Conservation Authority financial reporting to the Board of Directors be approved
for implementation effective January 2018. CARRIED
4. Regulation Limit Mapping Update Protocol
Chair Dawe noted that the resources costs are unknown and put forth an amended recommendation that
the report be approved in principle. As noted in the staff report, the resources required to complete the
yearly updates of the mapping will be addressed through the budget process for 2018 and beyond.
Moved by: M. Quirk Seconded by: R. Simpson
BOD-164-17 RESOLVED THAT Staff Report No. 49-17-BOD regarding a proposed protocol for regular
updates to the Regulation Limit Mapping be approved in principle. CARRIED
XI. CLOSED SESSION
The Board moved to Closed Session to deal with confidential legal matters.
Moved by: S. Harrison-McIntyre Seconded by: S. Macpherson
BOD-165-17 RESOLVED THAT the Board move to Closed Session to deal with confidential legal
matters; and
FURTHER THAT the Chief Administrative Officer, members of the Executive Management
Team, the Manager, Communications, and the Coordinator BOD/CAO remain in the
meeting for the discussion. CARRIED
Moved by: R. Simpson Seconded by: S. Strangway
BOD-166-17 RESOLVED THAT the Board rise from Closed Session and report findings. CARRIED
a) Legal Matter
Moved by: P. Molloy Seconded by: A. Eek
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BOD-167-17 RESOLVED THAT Confidential Staff Report No. 52-17-BOD regarding a legal matter be
received; and
FURTHER THAT the recommendations contained within Confidential Staff Report No. 52-
17-BOD be approved. CARRIED
b) Legal Matter
Moved by: B. Drew Seconded by: M. Quirk
BOD-168-17 RESOLVED THAT the update regarding a confidential legal matter be received for
information. CARRIED
c) Legal Matter
Moved by: B. Drew Seconded by: M. Quirk
BOD-169-17 RESOLVED THAT the update regarding a confidential legal matter be received for
information. CARRIED
XII. OTHER BUSINESS
XIII.ADJOURNMENT
Moved by: S. Harrison-McIntyre Seconded by: N. Davison
BOD-170-17 RESOLVED THAT the meeting be adjourned @ 11:15 a.m. CARRIED
Mayor Geoffrey Dawe Michael Walters
Chair Chief Administrative Officer
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14.d) Correspondence from Charles Sousa, Minister, Ministry of Finance r...
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14.d) Correspondence from Charles Sousa, Minister, Ministry of Finance r...
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14.e) Correspondence dated January 4, 2018 from Ministry of Environment ...
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14.e) Correspondence dated January 4, 2018 from Ministry of Environment ...
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14.e) Correspondence dated January 4, 2018 from Ministry of Environment ...
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14.e) Correspondence dated January 4, 2018 from Ministry of Environment ...
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14.e) Correspondence dated January 4, 2018 from Ministry of Environment ...
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14.e) Correspondence dated January 4, 2018 from Ministry of Environment ...
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15.a) Correspondence received December 19, 2017 from Trish Barnett, Coor...
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15.a) Correspondence received December 19, 2017 from Trish Barnett, Coor...
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15.b) Correspondence from Marion Homer, 6331 Line 8 North re: Request fo...
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15.c) Correspondence dated November 16, 2017 from Mike Neumann, Project ...
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15.c) Correspondence dated November 16, 2017 from Mike Neumann, Project ...
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15.c) Correspondence dated November 16, 2017 from Mike Neumann, Project ...
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15.c) Correspondence dated November 16, 2017 from Mike Neumann, Project ...
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15.c) Correspondence dated November 16, 2017 from Mike Neumann, Project ...
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15.c) Correspondence dated November 16, 2017 from Mike Neumann, Project ...
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17.a) By-Law No. 2018-003: A By-law to provide for an interim tax levy a...
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17.a) By-Law No. 2018-003: A By-law to provide for an interim tax levy a...
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17.b) By-Law No. 2018-006: A By-Law to Repeal By-Law No. 2017-106 “A By-...
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19.a) By-Law No. 2018-004: Being a by-law to confirm the proceedings of ...
Municipal Act, 2001, S.O. 2001, C. 25, as amended
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