03 14 2018 Council MinutesTownship of
Prmid Heritage, Escitiq Future
Wednesday, March 14, 2018
The Township of Oro-Medonte
Council Meeting Minutes
Council Chambers
2014-2018 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Barbara Coutanche
Councillor Scott Macpherson (arrived @ 9:41 a.m.)
Councillor Phil Hall
Councillor John Crawford
Councillor Scott Jermey
Time: 9:05 a.m.
Staff Robin Dunn, Chief Administrative Officer; Karen Way, Clerk; Andria
Present: Leigh, Director, Development Services; Donna Hewitt, Director, Corporate
Services; Shawn Binns, Director, Operations and Community Services;
Hugh Murray, Director, Fire & Emergency Services/Fire Chief; Tamara
Obee, Manager, Human Resources, Health & Safety; Marie Brissette,
Executive Assistant CAO/Special Projects Coordinator; Andrew
Quattrociocchi, Deputy Chief Building Official; Garry McCartney, Chief
Building Official
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
moment of reflection.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C180314-1
Moved by Jermey, Seconded by Hall
Be it resolved that the agenda for the Council meeting of Wednesday, March 14, 2018
be received and adopted, as amended to withdraw Item 12a) Report No. OCS2018-9,
Roz Llewellyn, Coordinator, Community Recreation re: Award of Quote — Carthew Bay
Docks.
Carried.
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Council Minutes —Wednesday, March 14, 2018.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C180314-2
Moved by Crawford, Seconded by Coutanche
Be it resolved that we do now go in Closed Session at 9:06 a.m. to discuss education or
training of members in accordance with Section 239 (3.1) of the Municipal Act, 2001, as
amended (Procedural By -Law Review).
Carried.
b) Motion to Rise and Report.
Motion No. C180314-3
Moved by Hall, Seconded by Jermey
Be it resolved that we do now Rise at 9:49 a.m. and Recess until 10:00 a.m. at which time
we shall Report on the Closed Session Item 4c) Robin Dunn, CAO re: Education or training
of members (Procedural By -Law Review).
Carried.
c) Robin Dunn, CAO re: Education or training of members (Procedural By -Law Review).
The following staff were present: Robin Dunn, Chief Administrative Officer; Karen Way,
Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director, Corporate
Services.
Motion No. C180314-4
Moved by Coutanche, Seconded by Crawford
Be it resolved that the confidential verbal update presented by Robin Dunn, CAO re:
Education or training of members (Procedural By -Law Review) be received.
Carried.
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Council Minutes — Wednesday, March 14, 2018.
5. Minutes of Council and Committees:
a) Minutes of Heritage Committee meeting held on Monday, February 26, 2018.
Motion No. C180314-5
Moved by Hall, Seconded by Jermey
Be it resolved that the draft minutes of Heritage Committee meeting held on Monday,
February 26, 2018 be received.
Carried.
Motion No. C180314-6
Moved by Crawford, Seconded by Coutanche
Be it resolved
1. That Report No. OCS2018-05, Roz Llewellyn, Coordinator, Community Recreation re:
Intent to Designate - St. Thomas Anglican Church, Shanty Bay be received and adopted.
2. And that, per Motion No. HC180226-4 of the February 26, 2018 Heritage Committee
meeting, the Municipal Heritage Committee (MHC) and staff be authorized to publish a
Notice of Intention to Designate St Thomas Anglican Church in accordance with Section
29 of the Ontario Heritage Act.
Carried.
Motion No. C180314-7
Moved by Jermey, Seconded by Hall
Be it resolved
That, per Motion No. HC180226-5 of the February 26, 2018 Heritage Committee meeting,
the following be listed and added to the Municipal Register of Municipally Significant
and/or Cultural Heritage Properties:
1. 1478 Horseshoe Valley East;
2. 4454 Line 5 North;
3. 4784 Line 4 North;
4. 1072 Warminster Sideroad;
5. 1804 Warminster Sideroad (Sacred Heart Church);
6. 2379 Old Barrie Road East;
7. 903 Penetanguishene Road;
8. 3270 Line 10 North;
9. 54 Bay Street;
10.1541 Warminster Sideroad.
2. And that staff proceed accordingly.
Carried.
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Council Minutes—Wednesday, March 14, 2018.
b) Minutes of Council meeting held on Wednesday, February 28, 2018.
Motion No. C180314-8
Moved by Coutanche, Seconded by Crawford
Be it resolved that the draft minutes of the Council meeting held on Wednesday, February
28, 2018 be received and adopted as printed and circulated.
Carried.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
8. Deputations:
None.
9. Presentations:
None.
10. Identification From the Public of an Agenda Item of Interest:
Provides an opportunity for members of the public to identify an agenda item which the
public member may request be brought forward and considered earlier in the meeting.
Item 12i was identified from the public.
11. Open Forum:
Four (4) individuals provided comments with respect to Item 12i).
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Council Minutes — Wednesday, March 14, 2018.
12. Reports of Municipal Officers:
a) Report No. OCS2018-9, Roz Llewellyn, Coordinator, Community Recreation re:
Award of Quote — Carthew Bay Docks [to be distributed].
This item was withdrawn.
b) Report No. OCS2018-10, Justin Metras, Manager, Infrastructure and Capital Projects
re: Award of Tender OCS2018-10, RFQ for a 25 -Ton Tag Along Trailer with Paver
Style Ramps.
Motion No. C180314-9
Moved by Crawford, Seconded by Coutanche
Be it resolved
1. That Report No. OCS2018-10, Justin Metras, Manager, Infrastructure and Capital
Projects re: Award of Tender OCS2018-10, RFQ for a 25 -Ton Tag Along Trailer with
Paver Style Ramps be received and adopted.
2. That the RFQ for a 25 -ton Tag Along Trailer be awarded to Dockside Trailer Sales in the
amount of $34,000.00 plus HST.
3. That the Director, Operations and Community Services be authorized to execute the
appropriate agreements on behalf of the Township.
4. And that the bidders be thanked and notified under the Director, Operations and
Community Services' signature.
Carried.
c) Report No. DS2018-13, Andria Leigh, Director, Development Services re: Proposed
Amendments to the Building Fees and Charges and Building By -Laws [Refer to Item 17a)]
Motion No. C180314-10
Moved by Hall, Seconded by Jermey
Be it resolved
1. That Report No. DS2018-13, Andria Leigh, Director, Development Services re:
Proposed Amendments to the Building Fees and Charges and Building By -Laws be
received and adopted.
2. That Council support the proposed amendments to the Building By-law as outlined in
Schedule 2 and that the Clerk bring forward the by-law for Council's approval.
3. That Council support the amendments to Schedule B of By-law No. 2016-110 as
outlined in Schedule 1.
4. That Staff proceed with the Public Meeting for the proposed fees and charges by-law
amendments as outlined in Schedule 1 and required under the Building Code Act.
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Council Minutes —Wednesday, March 14, 2018.
5. And That the appropriate By-law to amend the Fees and Charges by-law be brought
forward following the Public Meeting as part of the consolidated Township Fees and
Charges by-law.
Carried.
d) Report No. FES2018-3, Hugh Murray, Director, Fire & Emergency Services/Fire Chief re:
MCSCS Proposed Regulations to the Fire Protection and Prevention Act.
Motion No. C180314-11
Moved by Coutanche, Seconded by Crawford
Be it resolved
1. That Report No. FES2018-3, Hugh Murray, Director, Fire & Emergency Services/Fire
Chief re: MCSCS Proposed Regulations to the Fire Protection and Prevention Act be
received and adopted.
2. That the recommendations outlined in Report No. FES2018-3, for public comment to the
Ministry of Community Safety and Correctional Services (MCSCS), be endorsed by
Council.
3. And that staff report back at a future meeting to Council.
Carried.
e) Report No. CS2018-1, Marie Brissette, Executive Assistant CAO/Special Projects
Coordinator re: Update on the Internal Processing of Freedom of Information Requests
and the 2017 Year -End Statistical Report for the Information and Privacy Commissioner
of Ontario.
Motion No. C180314-12
Moved by Jermey, Seconded by Hall
Be it resolved that Report No. CS2018-1, Marie Brissette, Executive Assistant CAO/Special
Projects Coordinator re: Update on the Internal Processing of Freedom of Information
Requests and the 2017 Year -End Statistical Report for the Information and Privacy
Commissioner of Ontario be received for information only.
Carried.
The meeting recessed at 11:23 a.m., and reconvened at 11:29 a.m.
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Council Minutes —Wednesday, March 14, 2018.
f) Report No. CS2018-4, Marie Brissette, Executive Assistant CAO/Special Projects
Coordinator re: Corporate Projects Status Update — February 2018.
Motion No. C180314-13
Moved by Coutanche, Seconded by Crawford
Be it resolved that Report CS2018-4, Marie Brissette, Executive Assistant CAO/Special
Projects Coordinator re: Corporate Projects Status Update — February 2018 be received for
information only.
Carried.
g) Donna Hewitt, Director, Corporate Services, correspondence from Information Orillia re:
Request for Representation, Orillia and Area CIW Project 2018,
1. Leader Table;
2. Design Advisory Table; and
3. Promotion Advisory Table.
Motion No. C180314-14
Moved by Hall, Seconded by Jermey
Be it resolved that the correspondence from Information Orillia and presented by Donna
Hewitt, Director, Corporate Services, re: Request for Representation, Orillia and Area CIW
Project 2018,
1. Leader Table;
2. Design Advisory Table; and
3. Promotion Advisory Table.
be received for information.
Carried.
h) Robin Dunn, CAO re: Compensation and Remuneration 2018 Comparator Survey
[confidential correspondence distributed under separate cover].
Motion No. C180314-15
Moved by Coutanche, Seconded by Crawford
Be it resolved
1. That the verbal information and confidential correspondence presented by Robin Dunn,
CAO re: Compensation and Remuneration 2018 Comparator Survey be received.
2. That the final survey results be presented to Council for consideration for implementation
in the 2018-2022 term of Council.
3. And That the CAO proceed accordingly.
Carried.
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Robin Dunn, CAO; and Andria Leigh, Director, Development Services re: Horseshoe
Valley Water/Waste Water and Planning Background Summary.
Motion No. C180314-16
Moved by Crawford, Seconded by Coutanche
Whereas, Council has provided direction to staff at the January 10 and 24, 2018 Council
meetings emanating from Closed Session.
Now therefore be it resolved that the correspondence presented by Robin Dunn, CAO; and
Andria Leigh, Director, Development Services re: Horseshoe Valley Water/Waste Water and
Planning Background Summary be received for information only.
Carried.
j) Robin Dunn, CAO re: Review of Correspondence in Reference to Council Conduct.
Motion No. C180314-17
Moved by Jermey, Seconded by Hall
Be it resolved
1. That the verbal information presented by Robin Dunn, CAO re: Review of
Correspondence in Reference to Council Conduct be received.
2. And that the CAO be directed to provide a written response to the applicant.
Carried.
13. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following members of Council provided updates: Mayor H.S. Hughes, Deputy
Mayor Hough, Councillors Coutanche and Hall.
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Council Minutes — Wednesday, March 14, 2018.
14. Consent Agenda:
a) Announcements of Interest to the Public:
1. Ministry of Transportation (MTO) and WSP Canada Group Limited, Notice of Filing of
Design and Construction Report, Reconstruction and Signalization of Highway
12/Fairgrounds Road/Atlantis Drive Intersection, Detail Design and Class
Environmental Assessment Study, Comments Deadline April 9, 2018.
b) Correspondence dated February 28, 2018 from Dr. Matt Miller, Chair, Orillia & Area
Physician Recruitment & Retention Committee re: Letter of Appreciation.
Staff Recommendation: Receive for Information Only.
c) Minutes of Orillia & Area Physician Recruitment & Retention Committee meeting held on
February 20, 2018.
Staff Recommendation: Receive for Information Only.
d) Minutes of Lake Simcoe Region Conservation Authority meeting held on January 26,
2018.
Staff Recommendation: Receive for Information Only.
e) Minutes of Nottawasaga Valley Conservation Authority meetings held on January 26,
2018.
Staff Recommendation: Receive for Information Only.
Motion No. C180314-18
Moved by Coutanche, Seconded by Crawford
Be it resolved that the staff recommendations with respect to the items listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Ministry of Transportation (MTO) and WSP Canada Group Limited, Notice of Filing of
Design and Construction Report, Reconstruction and Signalization of Highway
12/Fairgrounds Road/Atlantis Drive Intersection, Detail Design and Class
Environmental Assessment Study, Comments Deadline April 9, 2018.
b) Correspondence dated February 28, 2018 from Dr. Matt Miller, Chair, Orillia & Area
Physician Recruitment & Retention Committee re: Letter of Appreciation.
Received for Information Only.
c) Minutes of Orillia & Area Physician Recruitment & Retention Committee meeting held on
February 20, 2018.
Received for Information Only.
d) Minutes of Lake Simcoe Region Conservation Authority meeting held on January 26,
2018.
Received for Information Only.
e) Minutes of Nottawasaga Valley Conservation Authority meetings held on January 26,
2018.
Received for Information Only.
Carried.
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Council Minutes —Wednesday, March 14, 2018.
15. Communications/Petitions:
a) Correspondence dated March 9, 2018 from Senti Rasa re: Continuation of Land
Acquisition Request, Unopened Road Allowance between Lots 20 & 21, Concession 1
(South Orillia).
Motion No. C180314-19
Moved by Hall, Seconded by Jermey
Be it resolved that the correspondence dated March 9, 2018 from Senti Rasa re:
Continuation of Land Acquisition Request, Unopened Road Allowance between Lots 20 &
21, Concession 1 (South Orillia) be received;
And that staff report back at a future meeting of Council.
Carried.
16. Notice of Motions:
None.
17. By -Laws:
a) By -Law No. 2018-025: A By-law to Regulate Construction, Demolition, On-site Sewage,
Change of Use Permits; Inspection and Fees and to Repeal By -Law No. 2014-026
(Building By -Law).
Motion No. C180314-20
Moved by Crawford, Seconded by Coutanche
Be it resolved that
a) By -Law No. 2018-025: A By-law to Regulate Construction, Demolition, On-site Sewage,
Change of Use Permits; Inspection and Fees and to Repeal By -Law No. 2014-026
(Building By -Law).
be read a first, second and third time, passed, be endorsed by the Clerk, signed and sealed
by the Mayor.
Carried.
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Council Minutes —Wednesday, March 14, 2018.
18. Closed Session Items (Unfinished Items):
None.
19. Confirmation By -Law:
a) By -Law No. 2018-026: Being a by-law to confirm the proceedings of the Council
meeting held on Wednesday, March 14, 2018.
Motion No. C180314-21
Moved by Jermey, Seconded by Hall
Be it resolved that By -Law No. 2018-026: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, March 14, 2018 be read a first, second and third time,
passed, be endorsed by the Clerk, signed and sealed by the Mayor.
Carried.
20. Questions from the Public Clarifying an Agenda Item:
One (1) individual posed a question.
21.Adjournment:
a) Motion to Adjourn.
Motion No. C180314-22
Moved by Coutanche, Seconded by Crawford
Be it resolved that we do now adjourn at 12:41 p.m.
Carried.
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