01 24 2018 Council MinutesTowtui of
Proud Heritage, Exciting Future
Wednesday, January 24, 2018
The Township of Oro-Medonte
Council Meeting Minutes
Council Chambers
2014-2018 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Barbara Coutanche
Councillor Scott Macpherson
Councillor John Crawford
Councillor Scott Jermey
Regrets: Councillor Phil Hall
Time: 5:03 p.m.
Staff Robin Dunn, Chief Administrative Officer; Mark DesLauriers, Chief
Present: Financial Officer/Treasurer; Andria Leigh, Director, Development
Services; Donna Hewitt, Director, Corporate Services; Shawn Binns,
Director, Operations and Community Services; Hugh Murray, Director,
Fire & Emergency Services/Fire Chief; Curtis Shelswell, Chief Municipal
Law Enforcement Officer; Harold Daynard, Manager, Information
Technology; Michelle Jakob!, Manager, Compliance and Capital Projects;
Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
moment of reflection.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C180124-1
Moved by Macpherson, Seconded by Crawford
Be it resolved that the agenda for the Council meeting of Wednesday, January 24, 2018
be received and adopted.
Carried.
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Council Minutes — Wednesday, January 24, 2018.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C180124-2
Moved by Crawford, Seconded by Coutanche
Be it resolved that we do now go in Closed Session at 5:03 p.m. to discuss
• acquisition/disposition of land; labour relations/employee negotiations(Water/Waste Water
Servicing);
• litigation affecting the municipality (OMB Appeal — 2015-OPA-02 and 2015-ZBA-15 (Burls
Creek));
• solicitor -client privilege (Legal Opinion).
Carried.
b) Motion to Rise and Report.
Motion No. C180124-3
Moved by Jermey, Seconded by Macpherson
Be it resolved that we do now Rise at 6:33 p.m. and Recess until 7:00 p.m. at which time we
shall Report on the Closed Session Items 4
c) Andria Leigh, Director, Development Services re: Litigation affecting the municipality
(OMB Appeal — 2015-OPA-02 and 2015-ZBA-15 (Burls Creek)).
d) Robin Dunn, CAO re: Solicitor -client privilege (Legal Opinion).
e) Robin Dunn, CAO re: Acquisition/disposition of land; labour relations/employee
negotiations (Water/Waste Water Servicing).
Carried.
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Council Minutes — Wednesday, January 24, 2018.
c) Andria Leigh, Director, Development Services re: Litigation affecting the municipality
(OMB Appeal — 2015-OPA-02 and 2015-ZBA-15 (Burls Creek)) [Report No.
DS2018-04 Publicly Available per Motion No. C180124-4].
The following staff were present: Robin Dunn, Chief Administrative Officer; Mark
DesLauriers, Chief Financial Officer/Treasurer; Andria Leigh, Director, Development
Services; Donna Hewitt, Director, Corporate Services; Janette Teeter, Supervisor,
Clerk's Services/Deputy Clerk.
Motion No. C180124-4
Moved by Crawford, Seconded by Coutanche
Be it resolved
1. That the confidential verbal information presented by Andria Leigh, Director, Development
Services re: Litigation affecting the municipality (OMB Appeal — 2015-OPA-02 and 2015-
ZBA-15 (Burls Creek)) be received.
2. That Report No. DS2018-04, Andria Leigh, Director, Development Services re: Litigation
affecting the municipality (OMB Appeal — 2015-OPA-02 and 2015-ZBA-15 (Burls Creek))
be received and adopted.
3. That staff and legal counsel proceed as directed and attend all meetings/hearings relating
to the appeal by Burls Creek Event Grounds Inc. regarding the Township's failure to
adopt Official Plan Amendment application 2015-OPA-02 and Zoning By-law Amendment
application 2015-ZBA-15.
4. And that Report No. DS2018-004 be made publicly available on the Township's website
and in the January 24, 2018 Council Agenda package.
Carried.
d) Robin Dunn, CAO re: Solicitor -client privilege (Legal Opinion).
The following staff were present: Robin Dunn, Chief Administrative Officer; Mark
DesLauriers, Chief Financial Officer/Treasurer; Andria Leigh, Director, Development
Services; Donna Hewitt, Director, Corporate Services; Michelle Jakobi, Manager,
Compliance and Capital Project; Janette Teeter, Supervisor, Clerk's Services/Deputy
Clerk.
Motion No. C180124-5
Moved by Macpherson, Seconded by Jermey
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO re:
Solicitor -client privilege (Legal Opinion) be received.
Carried.
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Council Minutes —Wednesday, January 24, 2018.
e) Robin Dunn, CAO re: Acquisition/disposition of land; labour relations/employee
negotiations (Water/Waste Water Servicing).
The following staff were present: Robin Dunn, Chief Administrative Officer; Mark
DesLauriers, Chief Financial Officer/Treasurer; Andria Leigh, Director, Development
Services; Donna Hewitt, Director, Corporate Services; Michelle Jakobi, Manager,
Compliance and Capital Project; Janette Teeter, Supervisor, Clerk's Services/Deputy
Clerk.
Motion No. C180124-6
Moved by Crawford, Seconded by Coutanche
Be it resolved
1. That the confidential verbal information presented by Robin Dunn, CAO re:
Acquisition/disposition of land; labour relations/employee negotiations (Water/Waste
Water Servicing) be received.
2. That Council re -affirms the direction to staff.
3. And that staff proceed as directed.
Carried.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, January 10, 2018.
Motion No. C180124-7
Moved by Jermey, Seconded by Macpherson
Be it resolved that the draft minutes of the Council meeting held on Wednesday, January 10,
2018 be received and adopted as printed and circulated.
Carried.
b) Minutes of Heritage Committee meeting held on Monday, January 15, 2018.
Motion No. C180124-8
Moved by Macpherson, Seconded by Jermey
Be it resolved that the draft minutes of Heritage Committee meeting held on Monday,
January 15, 2018 be received.
Carried.
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Council Minutes — Wednesday, January 24, 2018.
Motion No. C180124-9
Moved by Jermey, Seconded by Macpherson
Be it resolved
1. That, per Motion No. HC180115-6 of the Heritage Committee meeting held on Monday,
January 15, 2018, the correspondence from CHO Re: Request for Support for Federal
Action on the Conservation of Heritage be supported in principle.
2. That the Township of Oro-Medonte would like to put a particular emphasis on
Recommendation #11 as a Federal income tax credit and Recommendation #13.
3. And That the applicant be advised of the Township's decision under the Mayor's
signature.
Carried.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
8. Deputations:
None.
9. Presentations:
a) Oro District Lions Club, Cheque Presentation.
The Oro District Lions Club presented a cheque to The Township of Oro-Medonte with
the proceeds towards Bayview Memorial Park.
10. Identification From the Public of an Agenda Item of Interest:
Provides an opportunity for members of the public to identify an agenda item which the
public member may request be brought forward and considered earlier in the meeting.
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11. Open Forum:
No one provided Open Forum comments.
12. Reports of Municipal Officers:
a) Andria Leigh, Director, Development Services re: Appointment of Secretary -Treasurer
and Deputy Secretary -Treasurer for the Development Services Committee.
Motion No. C180124-10
Moved by Coutanche, Seconded by Crawford
Be it resolved
1. That the verbal information presented by Andria Leigh, Director, Development Services
re: Appointment of Secretary -Treasurer and Deputy Secretary -Treasurer for the
Development Services Committee be received.
2. That Andy Karaiskakis be appointed as Secretary -Treasurer for the Development
Services Committee.
3. That Derek Witlib be appointed as Deputy Secretary -Treasurer for the Development
Services Committee.
4. And that the appointments be effective immediately.
Carried.
b) Report No. DS2018-03, Andria Leigh, Director, Development Services re: Proposed
Regulation under the Planning Act — Inclusionary Zoning.
Motion No. C180124-11
Moved by Macpherson, Seconded by Jermey
Be it resolved that Report No. DS2018-03, Andria Leigh, Director, Development Services re:
Proposed Regulation under the Planning Act — Inclusionary Zoning be received for
information purposes.
Carried.
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Council Minutes — Wednesday, January 24, 2018.
c) Report No. DS2018-05, Curtis Shelswell, Chief Municipal Law Enforcement Officer re:
Updates to Canine Control By -Law [Refer to Item 17b)].
Motion No. C180124-12
Moved by Coutanche, Seconded by Crawford
Be it resolved
1. That Report No. DS2018-05, Curtis Shelswell, Chief Municipal Law Enforcement Officer
re: Updates to Canine Control By -Law be received and adopted.
2. That the proposed recommendations outlined in Report No. DS2018-05 be approved.
3. And that the appropriate draft by-law be brought forward for Council's consideration.
Carried.
d) Report No. FES2018-01, Hugh Murray, Director, Fire & Emergency Services/Fire Chief
re: Pumper Replacement.
Motion No. C180124-13
Moved by Jermey, Seconded by Macpherson
Be it resolved
1. That Report No. FES2018-01, Hugh Murray, Director, Fire & Emergency Services/Fire
Chief re: Pumper Replacement be received and adopted.
2. That the provisions of By -Law No. 2004-112 be waived to permit sole source of the
project.
3. That the requested expenditure be financed from the 2018 Capital Budget as approved.
4. That the Fire Chief be authorized to sign the appropriate contract/agreement for the
pumper replacement purchase.
5. And That the Fire Chief proceed accordingly.
Carried.
e) Report No. 1712018-01, Janice MacDonald, Accounting Clerk re: Statement of Accounts —
December 31, 2017.
Motion No. C180124-14
Moved by Crawford, Seconded by Coutanche
Be it resolved
1. That Report No. F12018-01, Janice MacDonald, Accounting Clerk re: Statement of
Accounts — December 31, 2017 be received for information only.
2. And that the accounts for the month of December totaling $7,845,538.07 be received.
Carried.
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Council Minutes — Wednesday, January 24, 2018.
f) Report No. IT2018-01, Harold Daynard, Manager, Information Technology re: Corporate
Passwords.
Motion No. C180124-15
Moved by Macpherson, Seconded by Jermey
Be it resolved
1. That Report No. IT2018-01, Harold Daynard, Manager, Information Technology re:
Corporate Passwords be received and adopted.
2. And that POL-IT-01 Corporate Passwords Policy be enacted effective immediately.
Carried.
g) Report No. CS2018-02, Donna Hewitt, Director, Corporate Services re: Accessibility
Accomplishments.
Motion No. C180124-16
Moved by Coutanche, Seconded by Macpherson
Be it resolved that Report No. CS2018-02, Donna Hewitt, Director, Corporate Services re:
Accessibility Accomplishments be received for information.
Carried.
13. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following members of Council provided updates: Mayor H.S. Hughes, Councillors
Jermey, Coutanche and Macpherson.
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Council Minutes — Wednesday, January 24, 2018.
b) Mayor H.S. Hughes, re: 2018 Budget Allocations for
• Barrie Area Physician Recruitment Task Force;
• Orillia & Area Physician Recruitment & Retention Committee.
Motion No. C180124-17
Moved by Jermey, Seconded by Macpherson
Be it resolved
1. That the correspondence dated July 17, 2017 from Brittany Peterson, Physician
Recruitment Coordinator, Barrie Area Physician Recruitment Task Force and
correspondence dated July 24, 2017 from Dr. Matt Miller, Chair, Orillia & Area Physician
Recruitment & Retention Committee and presented by Mayor H.S. Hughes re: 2018
Budget Allocations for Orillia & Area Physician Recruitment & Retention Committee and
Barrie Area Physician Recruitment Task Force be received.
2. That the Township of Oro-Medonte approve a funding request to the Orillia & Area
Physician Recruitment & Retention Committee in the amount of $4,000.00.
3. That the Township of Oro-Medonte approve a funding request to the Barrie Area
Physician Recruitment Task Force in the amount of $4,000.00.
4. And that the applicants be advised of Council's decision under the Mayor's signature.
Carried.
c) Councillor Crawford, correspondence from Orillia & Area Physician Recruitment &
Retention Committee re: 5th Annual Winter Wonderland, Friday, February 23, 2018,
Orillia Public Library, 7:00p.m.-11:00p.m.
Motion No. C180124-18
Moved by Macpherson, Seconded by Coutanche
Be it resolved
1. That the correspondence from Orillia & Area Physician Recruitment & Retention
Committee and presented by Councillor Crawford, re: 5th Annual Winter Wonderland,
Friday, February 23, 2018, Orillia Public Library, 7:00p.m.-11:00p.m. be received.
2. That Mayor H.S. Hughes, and Councillors Coutanche, Macpherson, Hall, Crawford and
Jermey be authorized to attend with no per diem or mileage.
3. And That staff proceed accordingly.
Carried.
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d) Mayor H.S. Hughes, correspondence dated January 16, 2018 from The Corporation of
the Town of Amherstburg re: Proposed Changes to the Cannabis Act (Bill C-45).
Motion No. C180124-19
Moved by Jermey, Seconded by Coutanche
Be it resolved
1. That the correspondence dated January 16, 2018 from The Corporation of the Town of
Amherstburg and presented by Mayor H.S. Hughes, re: Proposed Changes to the
Cannabis Act (Bill C-45) be received.
2. That the Township of Oro-Medonte supports the Town of Amherstburg dated January 16,
2018 and the Windsor -Essex County Board of Health correspondence dated November
27, 2017 re: Proposed Changes to the Cannabis Act (Bill C-45).
3. That the Federal government be respectfully requested to ensure the Municipality is
reimbursed for all additional costs that may incur.
4. And that Prime Minister, Justin Trudeau; Kathleen Wynne, Premier; the Honourable Alex
Nuttall, MP, Barrie-Springwater-Oro-Medonte; the Honourable Bruce Stanton, MP,
Simcoe North; the Honourable Jody Wilson-Raybould; Minister of Justice and Attorney
General of Canada; the Honourable Patrick Brown, Simcoe North MPP, the Honourable
Andrea Horwath, Leader of the New Democratic Party; Simcoe Muskoka District Health
Unit; Windsor -Essex County Board of Health; and the Town of Amherstburg be advised
of Council's decision under the Mayor's signature.
Carried.
14. Consent Agenda:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, 2018 Oro-Medonte Citizen of the Year and Ontario Senior
of the Year Nomination Notice.
2. Family Day Free Skate, Monday, February 19, 2018, Oro-Medonte Community
Centre, 10:30a.m.-Noon from Oro District Lions Club.
3. Pancake Supper, Shaw's Pancake House, Line 14 South, Tuesday, February 20,
2018, 4:30p.m.-7:30p.m., Proceeds to Hawkestone Women's Institute.
b) Correspondence dated December 7, 2017 from Bill Mauro, Minister, Ministry of
Municipal Affairs re: Protecting Water for Future Generations - Public Consultation.
Staff Recommendation: Receive for Information Only.
c) Minutes of Barrie Public Library Board meeting held on November 23, 2017.
Staff Recommendation: Receive for Information Only.
d) Correspondence received January 11, 2018 from Michael Badham, Chair of Board of
Directors, Hardwood Ski and Bike Inc. re: Letter of Appreciation.
Staff Recommendation: Receive for Information Only.
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e) Correspondence dated January 9, 2018 from Kathleen Wynne, Premier re: Extension of
Two Way Radio Exemption.
Staff Recommendation: Receive for Information Only.
Motion No. C180124-20
Moved by Coutanche, Seconded by Jermey
Be it resolved that the staff recommendations with respect to the items listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, 2018 Oro-Medonte Citizen of the Year and Ontario Senior
of the Year Nomination Notice.
2. Family Day Free Skate, Monday, February 19, 2018, Oro-Medonte Community
Centre, 10:30a.m.-Noon from Oro District Lions Club.
3. Pancake Supper, Shaw's Pancake House, Line 14 South, Tuesday, February 20,
2018, 4:30p.m.-7:30p.m., Proceeds to Hawkestone Women's Institute.
b) Correspondence dated December 7, 2017 from Bill Mauro, Minister, Ministry of Municipal
Affairs re: Protecting Water for Future Generations - Public Consultation.
Received for Information Only.
c) Minutes of Barrie Public Library Board meeting held on November 23, 2017.
Received for Information Only.
d) Correspondence received January 11, 2018 from Michael Badham, Chair of Board of
Directors, Hardwood Ski and Bike Inc. re: Letter of Appreciation.
Received for Information Only.
e) Correspondence dated January 9, 2018 from Kathleen Wynne, Premier re: Extension of
Two Way Radio Exemption.
Received for Information Only.
Carried.
15. Communications/Petitions:
None.
16. Notice of Motions:
None.
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17. By -Laws:
a) By -Law No. 2018-002: Being a By-law to Amend By -Law No. 2013-116, A By -Law to
Provide a Schedule of Retention Periods for the Records of the Township of Oro-
Medonte.
b) By -Law No. 2018-005: A By-law to regulate, licence, and control canines within the
Township of Oro-Medonte "Canine Control By-law" and Repeal By-laws 2011-177, 2014-
071, and 2016-097.
c) By -Law No. 2018-008: A By-law to Constitute and Appoint a Development Services
Committee and to Repeal By-law 2016-196.
Motion No. C180124-21
Moved by Macpherson, Seconded by Coutanche
Be it resolved that
a) By -Law No. 2018-002: Being a By-law to Amend By -Law No. 2013-116, A By -Law to
Provide a Schedule of Retention Periods for the Records of the Township of Oro-
Medonte.
b) By -Law No. 2018-005: A By-law to regulate, licence, and control canines within the
Township of Oro-Medonte "Canine Control By-law" and Repeal By-laws 2011-177, 2014-
071, and 2016-097.
c) By -Law No. 2018-008: A By-law to Constitute and Appoint a Development Services
Committee and to Repeal By-law 2016-196.
be read a first, second and third time, passed, be engrossed by the Deputy Clerk, signed
and sealed by the Mayor.
Carried.
18. Closed Session Items (Unfinished Items):
None.
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Council Minutes — Wednesday, January 24, 2018.
19.Confirmation By -Law:
a) By -Law No. 2018-009: Being a by-law to confirm the proceedings of the Council
meeting held on Wednesday, January 24, 2018.
Motion No. C180124-22
Moved by Coutanche, Seconded by Jermey
Be it resolved that By -Law No. 2018-009: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, January 24, 2018 be read a first, second and third
time, passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor.
Carried.
20.Questions from the Public Clarifying an Agenda Item:
Questions from the Public Clarifying an Agenda Item provides an opportunity for the
members of the public to seek clarification with respect to the decision which was made on
an agenda item, the meaning of the decision and the next steps as a result of the decision.
No one posed a question.
21.Adjournment:
a) Motion to Adjourn.
Motion No. C180124-23
Moved by Coutanche, Seconded by Macpherson
Be it resolved that we do now adjourn at 8:00 p.m.
ayor, H.S. ghes Dep ty Clerk, Janette Teeter
Carried.
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