02 28 2018 Council Minutes��^
a.
Township of
Proud Heritage, Exciting Future
The Township of Oro-Medonte
Council Meeting Minutes
Council Chambers
Time: 6:02 p.m.
Wednesday, February 28, 2018
2014-2018 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Barbara Coutanche
Councillor Scott Macpherson
Councillor Phil Hall
Councillor John Crawford
Councillor Scott Jermey
Staff Robin Dunn, Chief Administrative Officer; Mark DesLauriers, Chief
Present: Financial Officer/Treasurer; Andria Leigh, Director, Development
Services; Donna Hewitt, Director, Corporate Services; Hugh Murray,
Director, Fire & Emergency Services/Fire Chief; Tamara Obee, Manager,
Human Resources, Health & Safety; Janette Teeter, Supervisor, Clerk's
Services/Deputy Clerk
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
moment of reflection.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C180228-1
Moved by Macpherson, Seconded by Hall
Be it resolved that the agenda for the Council meeting of Wednesday, February 28, 2018
be received and adopted, as amended, to withdraw Item 12e) Report No. DS2018-13,
Andria Leigh, Director, Development Services re: Proposed Amendments to the Building
Fees and Charges By-law and to be brought forward to a future Council meeting.
Carried.
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Council Minutes — Wednesday, February 28, 2018.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C180228-2
Moved by Coutanche, Seconded by Crawford
Be it resolved that we do now go in Closed Session at 6:02 p.m. to discuss
• Personal matters about an identifiable individual (Staffing Update).
Carried.
b) Motion to Rise and Report.
Motion No. C180228-3
Moved by Macpherson, Seconded by Hall
Be it resolved that we do now Rise at 6:21 p.m. and Recess until 7:00 p.m. at which time we
shall Report on the Closed Session Item 4c) Robin Dunn, CAO re: Personal matters about
an identifiable individual (Staffing Update).
Carried.
c) Robin Dunn, CAO re: Personal matters about an identifiable individual (Staffing Update).
The following staff were present: Robin Dunn, Chief Administrative Officer; Mark
DesLauriers, Chief Financial Officer/Treasurer; Andria Leigh, Director, Development
Services; Donna Hewitt, Director, Corporate Services; Hugh Murray, Director, Fire &
Emergency Services/Fire Chief; Tamara Obee, Manager, Human Resources, Health &
Safety; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk
Motion No. C180228-4
Moved by Macpherson, Seconded by Coutanche
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO
re: Personal matters about an identifiable individual (Staffing Update) be received.
Carried.
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Council Minutes — Wednesday, February 28, 2018.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on February 14, 2018.
Motion No. C180228-5
Moved by Macpherson, Seconded by Hall
Be it resolved that the draft minutes of the Council meeting held on Wednesday, February
14, 2018 be received and adopted as printed and circulated.
Carried.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
8. Deputations:
None.
9. Presentations:
None.
10. Identification From the Public of an Agenda Item of Interest:
Provides an opportunity for members of the public to identify an agenda item which the
public member may request be brought forward and considered earlier in the meeting.
11. Open Forum:
One individual provided comments with respect to Item 12d).
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Council Minutes — Wednesday, February 28, 2018.
12. Reports of Municipal Officers:
a) Report No. ES2018-01, Michelle Jakobi, Manager, Compliance & Capital Projects re:
Annual Reports for Municipal Drinking Water Systems — January 1, 2017 to December
31, 2017.
Motion No. C180228-6
Moved by Hall, Seconded by Macpherson
Be it resolved that Report No. ES2018-01, Michelle Jakobi, Manager Compliance & Capital
Projects re: Annual Reports for Municipal Drinking Water Systems — January 1, 2017 to
December 31, 2017, which includes reports for Canterbury, Cedarbrook, Craighurst,
Harbourwood, Horseshoe Highlands, Maplewood, Medonte Hills, Robincrest, Shanty Bay,
Sugarbush and Warminster Water Systems, be received.
Carried.
b) Report No. ES2018-02, Michelle Jakobi, Manager, Compliance & Capital Projects re:
Supply and Delivery of One (1) New 2018 4x4 Extended Cab Pick -Up Truck.
Motion No. C180228-7
Moved by Coutanche, Seconded by Crawford
Be it resolved
1. That Report No. ES2018-02, Michelle Jakobi, Manager, Compliance & Capital Projects
re: Supply and Delivery of One (1) New 2018 4x4 Extended Cab Pick -Up Truck be
received and adopted.
2. That the Supply and delivery of one (1) New 2018 4x4 Extended Cab Pick-up Truck be
awarded to Jim Wilson Chevrolet in the amount of $32,588.64.
3. That the Manager, Environmental Services be authorized to execute the appropriate
agreements on behalf of the Township.
4. And that the bidders be thanked and notified under the Manager, Environmental
Services' signature.
Carried.
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Council Minutes — Wednesday, February 28, 2018.
c) Report No. FES2018-02, Hugh Murray, Director, Fire & Emergency Services/Fire Chief
re: Fire Protection Agreement with the Township of Springwater and Automatic Aid
Agreement with the City of Orillia [Refer to Items 17a) and b)].
Motion No. C180228-8
Moved by Crawford, Seconded by Coutanche
Be it resolved
1. That Report No. FES2018-02, Hugh Murray, Director, Fire & Emergency Services/Fire
Chief re: Fire Protection Agreement with the Township of Springwater and Automatic Aid
Agreement with the City of Orillia be received and adopted.
2. That the Township of Oro-Medonte enters into a Fire Protection Agreement with the
Township of Springwater.
3. That the Township of Oro-Medonte enters into an Automatic Aid Agreement with the City
of Orillia.
4. That the applicable by-laws and agreements be brought forward for Council's
consideration.
5. And That the Director, Fire & Emergency Services/Fire Chief proceed accordingly.
Carried.
d) Report No. DS2018-12, Andria Leigh, Director, Development Services and Curtis
Shelswell, Chief Municipal Law Enforcement Officer re: Short Term Rental
Accommodations [to be distributed].
Council consented to allow an individual to provide comments with respect to a question.
Motion No. C180228-9
Moved by Hall, Seconded by Jermey
Be it resolved
1. That Report No. DS2018-12, Andria Leigh, Director, Development Services and Curtis
Shelswell, Chief Municipal Law Enforcement Officer re: Short Term Rental
Accommodations be received and adopted.
2. That staff proceed forward with the implementation of Option #2 in accordance with
Council's direction.
3. And that the Deputy Clerk bring forward an Interim Control By-law under Section 38 of the
Planning Act as directed by Council.
Carried.
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Council Minutes — Wednesday, February 28, 2018.
e) Report No. DS2018-13, Andria Leigh, Director, Development Services re: Proposed
Amendments to the Building Fees and Charges By-law [to be distributed].
This item was withdrawn.
f) Report No. CS2018-03, Donna Hewitt, Director, Corporate Services re: 2017
Accomplishments — Report Card.
Motion No. C180228-10
Moved by Coutanche, Seconded by Crawford
Be it resolved
1. That Report No. CS2018-03, Donna Hewitt, Director, Corporate Services be received and
adopted.
2. And that the CAO and HR Committee prepare the 2018 work objectives for the CAO
aligned with the priority strategies/initiatives of Council prior to the end of the first quarter
2018.
Carried.
13. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following members of Council provided comments: Mayor H.S. Hughes, Deputy
Mayor Hough, Councillors Jermey, Coutanche and Crawford.
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Council Minutes — Wednesday, February 28, 2018.
14. Consent Agenda:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, March Break Camp Schedule, March 12-16, 2018.
b) Correspondence dated February 5, 2018 from Kimberley Armstrong, Deputy Clerk, The
Township of Norwich re: Ontario Building Code Amendments.
Staff Recommendation: Receive for Information Only.
c) Correspondence dated February 9, 2018 from Indira Naidoo-Harris, Minister of
Education; Minister Responsible for Early Years and Child Care; Bob Chiarelli, Minister
of Infrastructure; Bill Mauro, Minister of Municipal Affairs re: Draft Revised Pupil
Accommodation Review Guideline and Update on the Community Planning and
Partnerships Guideline.
Staff Recommendation: Receive for Information Only.
d) Correspondence dated February 15, 2018 from John Daly, County Clerk, County of
Simcoe re: Age Friendly Initiative Project Update - Positive Aging Strategy.
Staff Recommendation: Receive for Information Only.
Motion No. C180228-11
Moved by Crawford, Seconded by Coutanche
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, March Break Camp Schedule, March 12-16, 2018.
b) Correspondence dated February 5, 2018 from Kimberley Armstrong, Deputy Clerk,
The Township of Norwich re: Ontario Building Code Amendments.
Received for Information Only.
c) Correspondence dated February 9, 2018 from Indira Naidoo-Harris, Minister of
Education; Minister Responsible for Early Years and Child Care; Bob Chiarelli,
Minister of Infrastructure; Bill Mauro, Minister of Municipal Affairs re: Draft Revised
Pupil Accommodation Review Guideline and Update on the Community Planning
and Partnerships Guideline.
Received for Information Only.
d) Correspondence dated February 15, 2018 from John Daly, County Clerk, County of
Simcoe re: Age Friendly Initiative Project Update - Positive Aging Strategy.
Received for Information Only.
Carried.
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Council Minutes — Wednesday, February 28, 2018.
15. Communications/Petitions:
a) Correspondence dated February 13, 2018 from Erin Nightingale, Chapter and
Programming Manager, Autism Ontario - Simcoe County Chapter re: Request for Flag
Raising, Week of April 3-6, 2018 and Proclamation Request, April 2, 2018 "World Autism
Awareness Day".
Motion No. C180228-12
Moved by Hall, Seconded by Macpherson
Be it resolved
1. That the correspondence dated February 13, 2018 from Erin Nightingale, Chapter and
Programming Manager, Autism Ontario - Simcoe County Chapter re: Request for Flag
Raising, Week of April 3-6, 2018 and Proclamation Request, April 2, 2018 "World Autism
Awareness Day" be received.
2. That the Township of Oro-Medonte proclaim April 2, 2018 as "World Autism Awareness
Day".
3. That the proclamation be posted on the Township's website and the CAO's office
coordinate the flag raising awareness day the week of April 3-6, 2018.
4. And That the applicant be advised of Council's decision under the Mayor's signature.
Carried.
b) Correspondence dated February 8, 2018 from Julie Cayley, General Manager, Severn
Sound Environmental Association (SSEA) re: Amendment to Letter of Agreement -
Severn Sound Joint Municipal Service Board Approved March 26, 2009 Regarding
Appointment of the Treasurer Function for SSEA.
Motion No. C180228-13
Moved by Jermey, Seconded by Hall
Be it resolved
1. That the correspondence dated February 8, 2018 from Julie Cayley, General Manager,
Severn Sound Environmental Association (SSEA) re: Amendment to Letter of Agreement
- Severn Sound Joint Municipal Service Board Approved March 26, 2009 Regarding
Appointment of the Treasurer Function for SSEA be received.
2. That the said correspondence be appended to By -Law No. 2010-203, "Being a By -Law to
Authorize the Execution of the Joint Service Board Agreement Between the Township of
Oro-Medonte and the Severn Sound Environmental Association.
3. And that SSEA be advised accordingly under the Director, Corporate Services' signature.
Carried.
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Council Minutes — Wednesday, February 28, 2018.
c) Correspondence dated February 13, 2018 from James and Nicola Wonta re: Request to
Purchase A Portion of the Unopened Road Allowance known as Line 2 North between
Blueberry Marsh Road and the Northern Corner of 1017 Scarlett Line.
Motion No. C180228-14
Moved by Coutanche, Seconded by Crawford
Be it resolved
That the correspondence dated February 13, 2018 from James and Nicola Wonta re:
Request to Purchase A Portion of the Unopened Road Allowance known as Line 2 North
between Blueberry Marsh Road and the Northern Corner of 1017 Scarlett Line be
received.
2. That the request to purchase the said portion of unopened road allowance be respectfully
declined.
3. And that the applicant be advised of Council's decision under the Director, Corporate
Services' signature.
Carried.
16. Notice of Motions:
None.
17. By -Laws:
a) By -Law No. 2018-017: A By-law to Authorize A Fire Protection Agreement with the
Township of Springwater and to Repeal By -Law No. 2009-034.
b) By -Law No. 2018-018: A By-law to Authorize An Automatic Aid Agreement with the City
of Orillia.
c) By -Law No. 2018-021: Being a By -Law to Appoint a Drainage Superintendent Pursuant
to The Drainage Act, RSO 1990 c. D.17 and to Repeal By -Law No. 2017-038.
d) By -Law No. 2018-022: A By-law to Appoint a Clerk.
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Council Minutes — Wednesday, February 28, 2018.
Motion No. C180228-15
Moved by Jermey, Seconded by Hall
Be it resolved that
a) By -Law No. 2018-017: A By-law to Authorize A Fire Protection Agreement with the
Township of Springwater and to Repeal By -Law No. 2009-034
b) By -Law No. 2018-018: A By-law to Authorize An Automatic Aid Agreement with the City
of Orillia.
c) By -Law No. 2018-021: Being a By -Law to Appoint a Drainage Superintendent Pursuant
to The Drainage Act, RSO 1990 c. D.17 and to Repeal By -Law No. 2017-038
d) By -Law No. 2018-022: A By-law to Appoint a Clerk.
be read a first, second and third time, passed, be engrossed by the Deputy Clerk, signed
and sealed by the Mayor.
Carried.
18. Closed Session Items (Unfinished Items):
None.
19. Confirmation By -Law:
a) By -Law No. 2018-020: Being a by-law to confirm the proceedings of the Council
meeting held on Wednesday, February 28, 2018.
Motion No. C180228-16
Moved by Crawford, Seconded by Coutanche
Be it resolved that By -Law No. 2018-020: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, February 28, 2018 be read a first, second and third
time, passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor.
Carried.
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Council Minutes —Wednesday, February 28, 2018.
20. Questions from the Public Clarifying an Agenda Item:
No member of the public posed a question.
21.Adjournment:
a) Motion to Adjourn.
Motion No. C180228-17
Moved by Hall, Seconded by Jermey
Be it resolved that we do now adjourn at 8:16 p.m.
Mayor, H.S. hes Dep ty Clerk, Janette Teeter
Carried.
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