12 13 2017 Council Meeting Minutes--40e'• L
Township of
Proud Heritage, Exciting Future
Wednesday, December 13, 2017
Present: Mayor H.S. Hughes
The Township of Oro-Medonte
Council Meeting Minutes
Council Chambers
2014-2018 Council
Time: 9:07 a.m.
Deputy Mayor Ralph Hough
Councillor Barbara Coutanche
Councillor Scott Macpherson (left Q 11:30 a.m.; returned 1:00 p.m.)
Councillor Phil Hall
Councillor John Crawford
Councillor Scott Jermey
Staff Robin Dunn, Chief Administrative Officer; Mark DesLauriers, Chief
Present: Financial Officer/Treasurer; Andria Leigh, Director, Development
Services; Donna Hewitt, Director, Corporate Services; Shawn Binns,
Director, Operations and Community Services; Hugh Murray, Director,
Fire & Emergency Services/Fire Chief; Tamara Obee, Manager, Human
Resources, Health & Safety; Lisa McNiven, Manager, Operations; Justin
Metras, Manager, Infrastructure and Capital Projects; Michelle Jakobi,
Manager, Compliance & Capital Projects; Janette Teeter, Supervisor,
Clerk's Services/Deputy Clerk; Samah Othman, Supervisor,
Communications and Customer Service; Marie Brissette, Executive
Assistant CAO/Special Projects Coordinator
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
moment of reflection.
Page 1 of 24
Council Minutes — Wednesday, December 13, 2017.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C171213-1
Moved by Crawford, Seconded by Coutanche
Be it resolved that the agenda for the Council meeting of Wednesday, December 13, 2017
be received and adopted, as amended, to add 4d) Robin Dunn, CAO and Mark DesLauriers,
Chief Financial Officer/Treasurer re: Personal matter affecting an identifiable individual/
labour relations/employee negotiations (Staffing);
And that the following correspondence be received:
- correspondence dated December 12 and September 13, 2017 from Ian Veitch, Vice
President, Planning and Development, Horseshoe Valley Property Owners Association
(HVPOA) re: Item 12a);
- correspondence dated December 12, 2017 from Robert Furlonger, Chair, Board of Director,
Ontario's Lake Country re: Item 12i); and
- correspondence dated December 5 and 12, 2017 from Ian Veitch, Vice President, Planning
and Development, Horseshoe Valley Property Owners Association (HVPOA) re: Item 17a).
Carried.
Motion No. C171213-2
Moved by Hall, Seconded by Jermey
Be it resolved that Rule 14.21 a) of Procedural By-law No. 2015-203 be suspended in order
to allow the meeting to proceed past the 4 hour adjournment requirement.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
Page 2 of 24
Council Minutes —Wednesday, December 13, 2017.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C171213-3
Moved by Coutanche, Seconded by Crawford
Be it resolved that we do now go in Closed Session at 9:09 a.m. to discuss
• Solicitor -client privilege (Investigation Update);
• Personal matter affecting an identifiable individual/labour relations/employee negotiations
(Staffing).
Carried.
b) Motion to Rise and Report.
Motion No. C171213-4
Moved by Hall, Seconded by Jermey
Be it resolved that we do now Rise at 9:52 a.m. and Recess until 10:00 a.m. at which time
we shall Report on the Closed Session Item 4
d) Robin Dunn, CAO; Mark DesLauriers, Chief Financial Officer/Treasurer re: Personal
matter affecting an identifiable individual/labour relations/employee negotiations
(Staffing).
and that Closed Session Item 4
c) Robin Dunn, CAO; Andria Leigh, Director, Development Services re: Solicitor -client
privilege (Investigation Update);
be brought forward to Item 18 Closed Session Items (Unfinished Items).
Carried.
Page 3 of 24
Council Minutes — Wednesday, December 13, 2017.
c) Robin Dunn, CAO; Andria Leigh, Director, Development Services re: Solicitor -client
privilege (Investigation Update).
The following staff were present: Robin Dunn, Chief Administrative Officer; Mark
DesLauriers, Chief Financial Officer/Treasurer; Andria Leigh, Director, Development
Services; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations
and Community Services; Hugh Murray, Fire Chief; Tamara Obee, Manager, Human
Resources, Health & Safety; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk;
Samah Othman, Supervisor, Communications and Customer Service.
Motion No. C171213-5
Moved by Jermey, Seconded by Hall
Be it resolved that the confidential correspondence dated December 11, 2017 from Chris
Williams; and Jody Johnson, Aird & Berlis LLP and presented by Robin Dunn, CAO; Andria
Leigh, Director, Development Services re: Solicitor -client privilege (Investigation Update) be
received.
Carried.
d) Robin Dunn, CAO and Mark DesLauriers, Chief Financial Officer/Treasurer re: Personal
matter affecting an identifiable individual/labour relations/employee negotiations
(Staffing).
The following staff were present: Robin Dunn, Chief Administrative Officer; Mark
DesLauriers, Chief Financial Officer/Treasurer; Andria Leigh, Director, Development
Services; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations
and Community Services; Hugh Murray, Fire Chief; Tamara Obee, Manager, Human
Resources, Health & Safety; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk.
Motion No. C171213-6
Moved by Crawford, Seconded by Coutanche
Be it resolved that the confidential correspondence dated December 13, 2017 and
confidential verbal information presented by Robin Dunn, CAO and Mark DesLauriers, Chief
Financial Officer/Treasurer re: Personal matter affecting an identifiable individual/labour
relations/employee negotiations (Staffing) be received and considered in conjunction with
Item 12h).
Carried.
Page 4 of 24
Council Minutes — Wednesday, December 13, 2017.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, November 22, 2017.
Motion No. C171213-7
Moved by Jermey, Seconded by Hall
Be it resolved that the draft minutes of the Council meeting held on Wednesday, November
22, 2017 be received and adopted as printed and circulated.
Carried.
b) Minutes of Heritage Committee meeting held on Monday, November 20, 2017.
Motion No. C171213-8
Moved by Coutanche, Seconded by Crawford
Be it resolved that the draft minutes of Heritage Committee meeting held on Monday,
November 20, 2017 be received.
Carried.
Motion No. C171213-9
Moved by Jermey, Seconded by Hall
Be it resolved
1. That, per Motion No. HC171120-6 of the November 20, 2017 Heritage Committee
meeting, the Township of Oro-Medonte express their interest to the County of Simcoe in
participating in a County Wide Doors Open Program.
2. That Council consider a budget allocation of $1,500 for Doors Open during the 2018
budget deliberations to be included in the Grants/Subsidy account.
3. And That staff proceed accordingly.
Carried.
Motion No. C171213-10
Moved by Hall, Seconded by Jermey
Be it resolved that, per Motion No. HC171120-7 of the November 20, 2017 Heritage
Committee meeting, the following be listed and added to the Municipal Register of
Municipally Significant and/or Cultural Heritage Properties:
1. St. Luke's Anglican Church - Price's Corners;
2. Stable at West Oro Baptist Church.
Carried.
Page 5 of 24
Council Minutes — Wednesday, December 13, 2017.
c) Minutes of Special Council meeting held on Friday, December 1, 2017.
Motion No. C171213-11
Moved by Crawford, Seconded by Coutanche
Be it resolved that the draft minutes of the Special Council meeting held on Friday,
December 1, 2017 be received and adopted as printed and circulated.
d) Minutes of Special Council meeting held on Tuesday, December 5, 2017.
Motion No. C171213-12
Moved by Coutanche, Seconded by Crawford
Be it resolved that the draft minutes of the Special Council meeting held on Tuesday,
December 5, 2017 be received and adopted as printed and circulated.
Carried.
Carried.
e) Minutes of Special Council meeting held on Wednesday, December 6, 2017 (scheduled
for 1:30 p.m.).
Motion No. C171213-13
Moved by Jermey, Seconded by Hall
Be it resolved that the draft minutes of the Special Council meeting held on Wednesday,
December 6, 2017 (scheduled for 1:30 p.m.) be received and adopted as printed and
circulated.
Carried.
f) Minutes of Special Council meeting held on Wednesday, December 6, 2017 (scheduled
immediately following Special Council meeting scheduled for 1:30 p.m.).
Motion No. C171213-14
Moved by Crawford, Seconded by Coutanche
Be it resolved that the draft minutes of the Special Council meeting held on Wednesday,
December 6, 2017 (scheduled immediately following Special Council meeting
scheduled for 1:30 p.m.) be received and adopted as printed and circulated.
Carried.
Page 6 of 24
Council Minutes —Wednesday, December 13, 2017.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
8. Deputations:
None.
9. Presentations:
None.
10. Identification From the Public of an Agenda Item of Interest:
Provides an opportunity for members of the public to identify an agenda item which the
public member may request be brought forward and considered earlier in the meeting.
11. Open Forum:
One individual provided comments with respect to Items 12a), 15f) and 17a).
One individual provided comments with respect to Item 17a).
One individual provided comments with respect to Item 15f).
One individual provided comments with respect to Item 15a).
Page 7 of 24
Council Minutes — Wednesday, December 13, 2017.
12. Reports of Municipal Officers:
a) Report No. DS2017-145, Andria Leigh, Director, Development Services re: Official Plan
Review and Comprehensive Zoning By -Law Status Update.
Motion No. C171213-15
Moved by Crawford, Seconded by Coutanche
Be resolved
1. That Report No. DS2017-145, Andria Leigh, Director, Development Services re: Official
Plan Review and Comprehensive Zoning By -Law Status Update be received and
adopted.
2. And that staff and the Planning Consultant proceed in accordance with the revised
November 15, 2017 OP/ZBL Schedule.
Carried.
b) Report No. F12017-22, Janice MacDonald, Accounting Clerk re: Statement of Accounts —
November 30, 2017.
Motion No. C171213-16
Moved by Hall, Seconded by Jermey
Be it resolved
1. That Report No. 1712017-22, Janice MacDonald, Accounting Clerk re: Statement of
Accounts — November 30, 2017 be received for information only.
2. And that the accounts for the month of November totaling $2,802,161.20 be received.
Carried.
c) Report No. CS2017-24, Marie Brissette, Executive Assistant to CAO/Special Projects
Coordinator re: Corporate Projects Status Update — November 2017.
Motion No. C171213-17
Moved by Coutanche, Seconded by Crawford
Be it resolved that Report No. CS2017-24, Marie Brissette, Executive Assistant to
CAO/Special Projects Coordinator re: Corporate Projects Status Update — November 2017
be received for information only.
Carried.
Page 8 of 24
Council Minutes —Wednesday, December 13, 2017.
d) Report No. CS2017-22, Samah Othman, Supervisor, Communications and Public
Relations re: Policy - Corporate Communications During an Election Year.
Motion No. C171213-18
Moved by Hall, Seconded by Jermey
Be it resolved
1. That Report No. CS 2017-22, Samah Othman, Supervisor, Communications and Public
Relations re: Policy - Corporate Communications During an Election Year be received
and adopted.
2. And that the revised Policy POL-ADM-20 Corporate Communications During an Election
Year be approved for implementation as outlined in the policy.
Carried.
e) Report No. CS2017-23, Donna Hewitt, Director, Corporate Services re: Election
Implementation.
Motion No. C171213-19
Moved by Jermey, Seconded by Hall
Be it resolved that Report No. CS2017-23, Donna Hewitt, Director, Corporate Services re:
Election Implementation be received for information only.
Carried.
Page 9 of 24
Council Minutes - Wednesday, December 13, 2017.
f) Donna Hewitt, Director, Corporate Services re: Draft By -Law No. 2017-161: Being a
By -Law to Appoint an Alternate Member to the Council of the County of Simcoe
during an absence of the Mayor or Deputy Mayor [Refer to Item 17d)].
A secret ballot was used to appoint an alternate member to the Council of the County of
Simcoe during an absence of the Mayor or Deputy Mayor.
Motion No. C171213-20
Moved by Jermey, Seconded by Hall
Be it resolved
1. That the correspondence presented by Donna Hewitt, Director, Corporate Services re:
Draft By -Law No. 2017-161: Being a By -Law to Appoint an Alternate Member to the
Council of the County of Simcoe during an absence of the Mayor or Deputy Mayor be
received.
2. That Councillor John Crawford be appointed as an alternate member to the Council of the
County of Simcoe during an absence of the Mayor or Deputy Mayor.
3. That the appropriate by-law be brought forward for Council's consideration.
4. And that the County of Simcoe be advised of Council's decision under the Director,
Corporate Services' signature.
Carried.
Motion No. C171213-21
Moved by Hough, Seconded by Coutanche
Be it resolved that the secret ballots with respect to Item 12f) be destroyed.
Carried.
Page 10 of 24
Council Minutes — Wednesday, December 13, 2017.
g) Report No. ES2017-12, Michelle Jakobi, Manager, Compliance & Strategic Initiatives re:
Update to Fees & Charges By-law 2016-110, Schedule J Water [Refer to Item 17h)].
Motion No. C171213-22
Moved by Crawford, Seconded by Coutanche
Be it resolved
1. Report No. ES2017-12, Michelle Jakobi, Manager, Compliance & Strategic Initiatives re:
Update to Fees & Charges By-law 2016-110, Schedule J Water be received and
adopted.
2. And that Schedule J, Section 3.6 of the Township's Fees and Charges By-law 2016-110
be amended to reflect the following, effective January 1, 2018:
Where no quarterly water meter reading can be obtained, the unit shall be automatically
charged a consumption charge of $200.00, per quarter, until the meter reading is
obtained or the requirements under Section 3.3 have been completed by the municipality.
3. And that the appropriate By-law be brought forward for Council's consideration.
Carried.
h) Report No. F12017-23, Mark DesLauriers, Chief Financial Officer/Treasurer re: 2018
Budget — Excluded Expenses [to be distributed].
Motion No. C171213-23
Moved by Coutanche, Seconded by Crawford
Be it resolved that Report No. F12017-23, Mark DesLauriers, Chief Financial
Officer/Treasurer re: 2018 Budget — Excluded Expenses be received and adopted.
Carried.
Page 11 of 24
Council Minutes — Wednesday, December 13, 2017.
i) Robin Dunn, CAO re: 2018 Budget.
Motion No. C171213-24
Moved by Hall, Seconded by Jermey
Be it resolved that Council endorses the 2018 Budget Adjustments to December 13, 2017 to
achieve an Overall Tax Increase of 2.99%.
Carried.
Motion No. C171213-25
Moved by Jermey, Seconded by Hall
Be it resolved that the 2018 Operating, Capital and Reserve Budgets, effective December
13, 2017 are hereby received and adopted to achieve an overall tax increase of 2.99%.
Carried.
13. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following members of Council provided updates: Mayor H.S. Hughes, Deputy
Mayor Hough, Councillor Coutanche.
b) Mayor H.S. Hughes, correspondence re: 2017 Simcoe County Manufacturers' Forum,
Horseshoe Resort, 1101 Horseshoe Valley Road, Thursday, November 30, 2017.
Motion No. C171213-26
Moved by Crawford, Seconded by Coutanche
Be it resolved
1. That the correspondence presented by Mayor H.S. Hughes, re: 2017 Simcoe County
Manufacturers' Forum, Horseshoe Resort, 1101 Horseshoe Valley Road, Thursday,
November 30, 2017 be received.
2. That Mayor H.S. Hughes be authorized to attend with mileage.
3. And that staff process accordingly.
Carried.
Page 12 of 24
Council Minutes —Wednesday, December 13, 2017.
c) Councillor Jermey, Chair, Heritage Committee re: Heritage Committee Member
Appointment [Refer to Item 17b)].
Motion No. C171213-27
Moved by Hall, Seconded by Jermey
Be it resolved
1. That the verbal information presented by Councillor Jermey, Chair, Heritage Committee
re: Heritage Committee Member Appointment be received.
2. That Christine Lang be appointed to the Heritage Committee for the remainder of the
2018 term.
3. That the appropriate by-law be brought forward for Council's consideration.
4. And That the applicant be advised of Council's decision under the Deputy Clerk's
signature.
Carried.
14. Consent Agenda:
a) Announcements of Interest to the Public:
1. Ontario Energy Board, Three (3) Public Hearing Notices to Customers of Enbridge
Gas Distribution Inc. and Union Gas Limited re:
a) Application for Approval to Amalgamate to Form a Single Gas Distribution,
Transportation and Storage Company;
b) Application for Approval of a New Framework that Would Set Rates for the
Delivery from January 1, 2019 to December 31, 2028;
c) Application for Approval to Recover the Costs Associated with their 2018 Cap
and Trade Compliance Plans.
2. Township of Oro-Medonte, Notice of Holiday Office Closure, 2017-2018.
b) Sustainable Severn Sound:
1. Minutes of Sustainability Committee meeting held on Thursday, September 7, 2017.
2. Memorandum SSS -2017-11 re: Local Climate Change Action Plan (LCCAP) Project
Update and Be A Climate Changer: Community Poster to Participate in the LCCAP
Project.
Staff Recommendation: Receive for Information Only.
c) Minutes of Barrie Public Library Board meeting held on Thursday, October 26, 2017
Staff Recommendation: Receive for Information Only.
d) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, October
27, 2017.
Staff Recommendation: Receive for Information Only.
Page 13 of 24
Council Minutes —Wednesday, December 13, 2017.
e) Minutes of Nottawasaga Valley Conservation Authority meeting held on Friday, October
27, 2017.
Staff Recommendation: Receive for Information Only.
f) County of Simcoe, Library Co-operative, Annual Report, 2016.
Staff Recommendation: Receive for Information Only.
g) Correspondence dated November 8, 2017 from Harry Patterson, President, Crime
Stoppers, Simcoe Dufferin Muskoka re: Request to Proclaim, January, 2018 as "Crime
Stoppers Month".
Staff Recommendation: Receive, Proclaim, Post to Website.
h) Correspondence dated November 17, 2017 from Alicia Pinelli, Outreach and Education
Team Member, National Eating Disorder Information Centre (NEDIC) re: Request to
Proclaim, February 1-7, 2018 as "Eating Disorder Awareness Week" (EDAW).
Staff Recommendation: Receive, Proclaim, Post on Website.
i) Correspondence dated November 15, 2017 from Graham Flint, President, Gravel Watch
Ontario re: Concerns regarding Cornerstone Standards Council (CSC) Responsible
Aggregate Standard and Certification System.
Staff Recommendation: Receive for Information Only.
j) Correspondence dated November 24, 2017 from Bill Mauro, Minister, Ministry of
Municipal Affairs re: Transient Accommodation Tax.
Staff Recommendation: Receive for Information Only.
k) Correspondence received re: Ontario Wildlife Damage Compensation Program
(OWDCP):
• Canton D'Opasatika Township dated September 11, 2017
• Municipality of Grey Highlands dated October 25, 2017
• Municipality of Dutton Dunwich dated October 25, 2017
• Loyalist Township dated November 3, 2017
• Township of Tudor and Chasel dates November 15, 2017
Staff Recommendation: Receive, Forward to the Honourable Jeff Leal, Minister of
Agriculture, Food and Rural Affairs under the Mayor's signature.
Page 14 of 24
Council Minutes — Wednesday, December 13, 2017.
Motion No. C171213-28
Moved by Crawford, Seconded by Coutanche
Be it resolved that the staff recommendations with respect to the items listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Ontario Energy Board, Three (3) Public Hearing Notices to Customers of Enbridge
Gas Distribution Inc. and Union Gas Limited re:
a) Application for Approval to Amalgamate to Form a Single Gas Distribution,
Transportation and Storage Company;
b) Application for Approval of a New Framework that Would Set Rates for the
Delivery from January 1, 2019 to December 31, 2028;
c) Application for Approval to Recover the Costs Associated with their 2018 Cap and
Trade Compliance Plans.
2. Township of Oro-Medonte, Notice of Holiday Office Closure, 2017-2018.
b) Sustainable Severn Sound:
1. Minutes of Sustainability Committee meeting held on Thursday, September 7, 2017.
2. Memorandum SSS -2017-11 re: Local Climate Change Action Plan (LCCAP) Project
Update and Be A Climate Changer: Community Poster to Participate in the LCCAP
Project.
Received for Information Only.
c) Minutes of Barrie Public Library Board meeting held on Thursday, October 26, 2017.
Received for Information Only.
d) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, October
27, 2017.
Received for Information Only.
e) Minutes of Nottawasaga Valley Conservation Authority meeting held on Friday, October
27, 2017.
Received for Information Only.
f) County of Simcoe, Library Co-operative, Annual Report, 2016.
Received for Information Only.
g) Correspondence dated November 8, 2017 from Harry Patterson, President, Crime
Stoppers, Simcoe Dufferin Muskoka re: Request to Proclaim, January, 2018 as "Crime
Stoppers Month".
Received, Proclaimed, Posted to Website.
Page 15 of 24
Council Minutes — Wednesday, December 13, 2017.
h) Correspondence dated November 17, 2017 from Alicia Pinelli, Outreach and Education
Team Member, National Eating Disorder Information Centre (NEDIC) re: Request to
Proclaim, February 1-7, 2018 as "Eating Disorder Awareness Week" (EDAW).
Received, Proclaimed, Posted to Website.
Correspondence dated November 15, 2017 from Graham Flint, President, Gravel Watch
Ontario re: Concerns regarding Cornerstone Standards Council (CSC) Responsible
Aggregate Standard and Certification System.
Received for Information Only.
j) Correspondence dated November 24, 2017 from Bill Mauro, Minister, Ministry of
Municipal Affairs re: Transient Accommodation Tax.
Received for Information Only.
k) Correspondence received re: Ontario Wildlife Damage Compensation Program
(OWDCP):
• Canton D'Opasatika Township dated September 11, 2017
• Municipality of Grey Highlands dated October 25, 2017
• Municipality of Dutton Dunwich dated October 25, 2017
• Loyalist Township dated November 3, 2017
• Township of Tudor and Cashel dates November 15, 2017
Received, Forwarded to the Honourable Jeff Leal, Minister of Agriculture, Food and
Rural Affairs under the Mayor's signature.
Carried.
15. Communications/Petitions:
a) Correspondence dated December 6, 2017 from Jonathan Maloney re: Request to
Purchase Township Property.
Motion No. C171213-29
Moved by Hall, Seconded by Jermey
Be it resolved
1. That the correspondence dated December 6, 2017 from Jonathon Maloney re: Request to
Purchase Township Property, Part of Block 72, Plan 51 M-633 adjacent to 18 Pineview
Drive be received.
2. That the request be referred to staff for a report when the $250.00 non-refundable
Administration fee is received.
3. And that the applicant be advised of Council's decision under the Director, Corporate
Services' signature.
Carried.
Page 16 of 24
Council Minutes — Wednesday, December 13, 2017.
b) Correspondence received November 27, 2017 from Paul Legault, Administrative
Assistant, Orillia District Chamber of Commerce re: Orillia District Chamber of
Commerce, 128th Annual Dinner, Fern Resort, Thursday, January 18, 2018.
Motion No. C171213-30
Moved by Coutanche, Seconded by Crawford
Be it resolved
1. That the correspondence received November 27, 2017 from Paul Legault, Administrative
Assistant, Orillia District Chamber of Commerce re: Orillia District Chamber of
Commerce, 128th Annual Dinner, Fern Resort, Thursday, January 18, 2018 be received.
2. That Councillors Jermey, Macpherson and Crawford be authorized to attend with no per
diem or mileage.
3. And that staff RSVP accordingly.
Carried.
c) Correspondence received November 29, 2017 from Lee Hanson, Annual Fund
Coordinator, Lake Simcoe Conservation Foundation re: 30th Annual Conservation
Dinner, Wednesday, June 13, 2018, The Manor Carrying Place Golf and Country Club,
16750 Weston Road, King.
Motion No. C171213-31
Moved by Jermey, Seconded by Hall
Be it resolved
1. That the correspondence received November 29, 2017 from Lee Hanson, Annual Fund
Coordinator, Lake Simcoe Conservation Foundation re: 30th Annual Conservation
Dinner, Wednesday, June 13, 2018, The Manor Carrying Place Golf and Country Club,
16750 Weston Road, King be received.
2. That Councillor Macpherson be authorized to attend with no per diem or mileage.
3. And that staff RSVP accordingly.
Carried.
Page 17 of 24
Council Minutes — Wednesday, December 13, 2017.
d) Correspondence from Association of Municipalities of Ontario (AMO) re: 2018 AMO
Annual General Meeting (AGM) and Annual Conference, August 19-22, 2018, Shaw
Convention Centre, Ottawa and Westin Hotel, Ottawa.
Motion No. C171213-32
Moved by Crawford, Seconded by Coutanche
Be it resolved
1. That the correspondence from Association of Municipalities of Ontario (AMO) re: 2018
AMO Annual General Meeting (AGM) and Annual Conference, August 19-22, 2018,
Shaw Convention Centre, Ottawa and Westin Hotel, Ottawa be received.
2. That Councillors Macpherson, Coutanche and Hall be authorized to attend.
3. And That staff RSVP accordingly.
Carried.
e) Correspondence re: Ontario Small Urban Municipalities, 2018 Conference & Trade
Show Niagara Falls, May 2-4, 2018, Sheraton on the Falls Hotel & Conference Centre,
5875 Falls Avenue.
Motion No. C171213-33
Moved by Jermey, Seconded by Hall
Be it resolved
That correspondence re: Ontario Small Urban Municipalities, 2018 Conference & Trade
Show Niagara Falls, May 2-4, 2018, Sheraton on the Falls Hotel & Conference Centre,
5875 Falls Avenue be received.
That Councillor Crawford be authorized to attend.
3. And That staff RSVP accordingly.
Carried.
Page 18 of 24
Council Minutes —Wednesday, December 13, 2017.
f) Correspondence dated October 3, 2017 from Vadim Shub, Chief Financial Officer,
Horseshoe, A Skyline Resort, re: Water Rate for Horseshoe System [Refer to Item 17h)].
Motion No. C171213-34
Moved by Coutanche, Seconded by Crawford
Be it resolved that the correspondence dated October 3, 2017 from Vadim Shub, Chief
Financial Officer, Horseshoe, A Skyline Resort, re: Water Rate for Horseshoe System be
received and considered in conjunction with Item 17h) Draft By -Law No. 2017-166: A By -
Law to Amend By -Law, 2016-110, "A By-law of The Corporation of the Township of Oro-
Medonte to Provide for the Imposition of Fees or Charges" (Fees and Charges By-law).
Carried.
g) Correspondence received December 8, 2017 from Monica Hawkins, Clerk, Municipality
of East Ferris re: Extension of Two -Way Radio Exemption; and correspondence received
December 8, 2017 from Ontario Good Roads Association (OGRA) re: Update on
Handheld Regulation.
Motion No. C171213-35
Moved by Crawford, Seconded by Coutanche
Be it resolved
1. That the correspondence received December 8, 2017 from Monica Hawkins, Clerk,
Municipality of East Ferris re: Extension of Two -Way Radio Exemption; and
correspondence received December 8, 2017 from Ontario Good Roads Association
(OGRA) re: Update on Handheld Regulation be received.
2. That the Council of the Township of Oro-Medonte supports the Municipality of East Ferris
and Ernie Hardeman, MPP Oxford, PC Critic for Municipal Affairs and Housing to
respectfully request the continuance of the exemption which allows snow plow operators
and other public utility employees and contractors to use two-way radios while operating
a vehicle as provided under Section 11 of Regulation 366/09.
3. And That Kathleen Wynne, Premier; Steven Del Duca, Minister of Transportation; Patrick
Brown, Leader of the Progressive Conservative Party of Ontario and Simcoe North MPP;
Ernie Hardeman, MPP Oxford, PC Critic for Municipal Affairs and Housing; and the
Municipality of East Ferris be advised of Council's decision under the Mayor's signature.
Carried.
16. Notice of Motions:
None.
Page 19 of 24
Council Minutes—Wednesday, December 13, 2017.
17. By -Laws:
a) By -Law No. 2017-143: A By-law to amend the Zoning provisions which apply to lands
within Concession 4, Part of Lots 3 and 4 (former Township of Oro), Township of Oro-
Medonte by placing a Holding (H) Provision on the lands. (Skyline Horseshoe Valley
Inc.) Roll # 4346-010-002-10800-0000, 4346-010-002-10850-0000, 4346-010-002-
10750-0000, 4346-010-002-10950-0000, 4346-010-002-15986-0000, 4346-010-002-
16330-0000 and 4346-010-002-16482-0000.
b) By -Law No. 2017-158: A By -Law to Amend By -Law No. 2015-051, "A By-law to Appoint
Public Representatives to the Oro-Medonte Heritage Committee For the 2014-2018
Term".
c) By -Law No. 2017-160: A By-law to authorize participation in the OMERS primary
pension plan ("Primary Plan"), and the retirement compensation arrangement that
provides benefits for members and former members of the Primary Plan ("RCA"), in
respect of the Head of Council, Councillors and Employees of the Corporation of the
Township of Oro-Medonte identified herein and to Repeal Township of Oro-Medonte By-
law No. 2015-103.
d) By -Law No. 2017-161: Being a By -Law to Appoint an Alternate Member to the Council
of the County of Simcoe during an absence of the Mayor or Deputy Mayor.
e) By -Law No. 2017-162: A By-law to Appoint an Integrity Commissioner.
f) By -Law No. 2017-163: A By-law to Authorize An Easement Agreement For Part 1, Plan
51 R-41239 (Road Allowance between Concessions 8 and 9, Part of PIN 74032-
0001 (LT)) [to be distributed].
g) By -Law No. 2017-165: A By-law to Govern the Proceedings of Council and
Committees/Technical Support Groups of Council in the Township of Oro-Medonte and
to Repeal By-law Nos. 2015-203, 2016-46 and 2016-174 (Procedural By-law).
h) By -Law No. 2017-166: A By -Law to Amend By -Law, 2016-110, "A By-law of The
Corporation of the Township of Oro-Medonte to Provide for the Imposition of Fees or
Charges" (Fees and Charges By-law).
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Council Minutes —Wednesday, December 13, 2017.
Items 17a), g) and h) were voted on individually.
Motion No. C171213-36
Moved by Jermey, Seconded by Crawford
Be it resolved that
a) By -Law No. 2017-143: A By-law to amend the Zoning provisions which apply to lands
within Concession 4, Part of Lots 3 and 4 (former Township of Oro), Township of Oro-
Medonte by placing a Holding (H) Provision on the lands. (Skyline Horseshoe Valley Inc.)
Roll # 4346-010-002-10800-0000, 4346-010-002-10850-0000, 4346-010-002-10750-
0000, 4346-010-002-10950-0000, 4346-010-002-15986-0000, 4346-010-002-16330-0000
and 4346-010-002-16482-0000.
be read a first, second and third time, passed, be engrossed by the Deputy Clerk, signed
and sealed by the Mayor.
Carried.
Motion No. C171213-37
Moved by Jermey, Seconded by Hall
Be it resolved that
g) By -Law No. 2017-165: A By-law to Govern the Proceedings of Council and
Committees/Technical Support Groups of Council in the Township of Oro-Medonte
and to Repeal By-law Nos. 2015-203, 2016-46 and 2016-174 (Procedural By-law).
be read a first, second and third time, passed, be engrossed by the Deputy Clerk,
signed and sealed by the Mayor.
Carried,
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Council Minutes—Wednesday, December 13, 2017.
Council consented to permit Paul Mondell, Ian Veitch and Len Watson to provide comments
Motion No. C171213-38
Moved by Jermey, Seconded by Crawford
Be it resolved that
h) By -Law No. 2017-166: A By -Law to Amend By -Law, 2016-110, "A By-law of The
Corporation of the Township of Oro-Medonte to Provide for the Imposition of Fees or
Charges" (Fees and Charges By-law).
be read a first, second and third time, passed, be engrossed by the Deputy Clerk, signed
and sealed by the Mayor.
Carried.
Motion No. C171213-39
Moved by Crawford, Seconded by Hall
Be it resolved
1. That the Township of Oro-Medonte respectfully requests, under the GAO's signature,
that Skyline provide additional information/justification with respect to By-law No.
2017-166 and the correspondence dated October 3, 2017 from Vadim Shub, CFO
directly to the Skyline Water system users.
2. And that the Township of Oro-Medonte be copied on the correspondence.
Carried.
Motion No. C171213-40
Moved by Macpherson, Seconded by Crawford
Be it resolved that
b) By -Law No. 2017-158: A By -Law to Amend By -Law No. 2015-051, "A By-law to
Appoint Public Representatives to the Oro-Medonte Heritage Committee For the
2014-2018 Term".
c) By -Law No. 2017-160: A By-law to authorize participation in the OMERS primary
pension plan ("Primary Plan"), and the retirement compensation arrangement that
provides benefits for members and former members of the Primary Plan ("RCA"), in
respect of the Head of Council, Councillors and Employees of the Corporation of the
Township of Oro-Medonte identified herein and to Repeal Township of Oro-Medonte
By-law No. 2015-103.
d) By -Law No. 2017-161: Being a By -Law to Appoint an Alternate Member to the
Council of the County of Simcoe during an absence of the Mayor or Deputy Mayor.
Page 22 of 24
Council Minutes — Wednesday, December 13, 2017.
e) By -Law No. 2017-162: A By-law to Appoint an Integrity Commissioner.
f) By -Law No. 2017-163: A By-law to Authorize An Easement Agreement For Part 1,
Plan 51 R-41239 (Road Allowance between Concessions 8 and 9, Part of PIN
74032-0001 (LT)) [to be distributed].
be read a first, second and third time, passed, be engrossed by the Deputy Clerk,
signed and sealed by the Mayor.
Carried.
18. Closed Session Items (Unfinished Items):
a) Motion to go In Closed Session.
Motion No. C171213-41
Moved by Crawford, Seconded by Jermey
Be it resolved that we do now go in Closed Session at 1:45 p.m. to discuss
• Solicitor -client privilege (Investigation Update).
Carried.
b) Motion to Rise and Report.
Motion No. C171213-42
Moved by Crawford, Seconded by Jermey
Be it resolved that we do now Rise at 2:20 p.m. and Report on the Closed Session Item 4c)
Robin Dunn, CAO; Andria Leigh, Director, Development Services re: Solicitor -client privilege
(Investigation Update).
Carried.
Refer to Item 4c).
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Council Minutes — Wednesday, December 13, 2017.
19.Confirmation By -Law:
a) By -Law No. 2017-156: Being a by-law to confirm the proceedings of the Council
meeting held on Wednesday, December 13, 2017.
Motion No. C171213-43
Moved by Macpherson, Seconded by Crawford
Be it resolved that By -Law No. 2017-156: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, December 13, 2017 be read a first, second and third
time, passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor.
Carried.
20. Questions from the Public Clarifying an Agenda Item:
There were no questions posed.
21. Adjournment:
a) Motion to Adjourn.
Motion No. C171213-44
Moved by Macpherson, Seconded by Crawford
Be it resolved that we do now adjourn at 2:21 p.m.
/ I ,
Deputy Clerk, Janette Teeter
Carried.
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