12 01 2017 Sp Council Meeting MinutesTououhipof
Proud Heritage, Exciting Future
Friday, December 1, 2017
The Township of Oro-Medonte
Special Council Meeting Minutes
Council Chambers
2014-2018 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Barbara Coutanche
Councillor Scott Macpherson
Councillor Phil Hall
Councillor John Crawford
Councillor Scott Jermey
Time: 9:00 a.m.
Staff Robin Dunn, Chief Administrative Officer; Mark DesLauriers, Chief
Present: Financial Officer/Treasurer; Andria Leigh, Director, Development
Services; Donna Hewitt, Director, Corporate Services; Shawn Binns,
Director, Operations and Community Services; Hugh Murray, Director,
Fire & Emergency Services/Fire Chief; Tamara Obee, Manager, Human
Resources, Health & Safety; Lisa McNiven, Manager, Operations;
Shannon Stewart, Deputy Treasurer/Tax Collector; Justin Metras,
Manager, Infrastructure and Capital Projects; Ted Walker, Interim Clerk
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
moment of reflection.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC171201-1
Moved by Hall, Seconded by Macpherson
Be it resolved that the agenda for the Special Council meeting of Friday, December 1, 2017
be received and adopted.
Carried.
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Special Council Minutes — Friday, December 1, 2017
Motion No. SC171201-2
Moved by Hall, Seconded by Jermey
Be it resolved that Rule 14.21 a) of Procedural By-law No. 2015-203 be suspended in order
to allow the meeting to proceed past the 4 hour adjournment requirement.
Carried.
3. Disclosure of Pecuniary Interest:
None Declared.
4. Open Forum:
No one presented comments.
5. Reports of Municipal Officers:
a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team re: 2018
Budget Presentations and Deliberations.
Motion No. SC171201-3
Moved by Macpherson, Seconded by Coutanche
Be it resolved that the correspondence presented by Robin Dunn, CAO, Mark DesLauriers,
CFO and Senior Management Team re: 2018 Budget Presentations and Deliberations be
received.
Carried.
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Special Council Minutes— Friday, December 1, 2017
b) Report No. OCS2017-38, Shawn Binns, Director, Operations and Community Services
re: Winter Maintenance Contracts Select Locations
Motion No. SC171201-4
Moved by Macpherson, Seconded by Hall
Be it resolved
1. That Report OCS2017-38, Shawn Binns, Director, Operations and Community Services
re: Winter Maintenance Contracts Select Locations be received and adopted.
2. The council approve awarding the contract for Parks and Facility Snow Removal - Select
Locations to Michael Scott Landscaping.
3. And That Director, Operations and Community Services be authorized to execute the
agreement with Michael Scott Landscaping.
4. And That the financial impact of $22,829 be reflected in the 2018 operating budget.
Carried.
Motion No. SC171201-5
Moved by Jermey, Seconded by Hall
Be it resolved
1. That Council approve Option 4a as outlined in Report No. OCS-2017-38, Shawn Binns,
Director, Operations and Community Services re: Winter Maintenance Contracts Select
Locations to purchase the necessary equipment and conduct winter sidewalk operations
with internal forces.
2. That the Chief Administrative Officer and Chief Financial Officer be authorized to execute
the purchase agreements.
3. That the financial impact of $14,263 be reflected in the 2018 operating budget.
Carried.
6. Confirmation By -Law:
a) By -Law No. 2017-153: Being a by-law to confirm the proceedings of the Special Council
meeting held on Friday, December 1, 2017.
Motion No. SC171201-6
Moved by Hall, Seconded by Jermey
Be it resolved that By -Law No. 2017-153: Being a by-law to confirm the proceedings of the
Special Council meeting held on Friday, December 1, 2017 be read a first, second and third
time, passed, be engrossed by the Interim Clerk, signed and sealed by the Mayor.
Carried.
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Special Council Minutes — Friday, December 1, 2017
7. Questions from the Public Clarifying an Agenda Item:
No one posed a question.
8. Adjournment:
a) Motion to Adjourn.
Motion No. SC171201-7
Moved by Hall, Seconded by Jermey
Be it resolved that we do now adjourn at 4:45 p.m.
Interim Clerk, Ted Walker
Carried.
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