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12 05 2017 SpCouncil Agenda The Township of Oro-Medonte Special Council Meeting Agenda Council Chambers Tuesday, December 5, 2017 9:30 a.m. - Open Session Page 1. Call to Order - Moment of Reflection: 2. Adoption of Agenda: a) Motion to Adopt the Agenda. 3. Disclosure of Pecuniary Interest: 4. Open Forum: The Open Forum provides an opportunity for the public to provide verbal comments to Council, in Open Session, on matters scheduled on the current agenda, and shall be conducted as follows: Open Forum shall last no longer than 20 minutes; Each speaker shall be required to identify the agenda item they are speaking to and provide their name and address, which may become part of the public record; A speaker shall be limited to 2 minutes per agenda item; No response shall be provided to any question posed during Open Forum; No discussion, debate or decisions will occur during Open Forum; Each speaker is permitted to speak only once per agenda item; A speaker may provide comment on one agenda item and then shall step aside to enable another to provide comment on an agenda item; No speaker shall speak to a second agenda item until other individuals have had an opportunity to speak once; Speakers providing comment on the same agenda item, shall be requested to limit their comments so as to provide additional information and not repeat the same information provided by a previous speaker; Comments made during Open Forum will not form part of the minutes of the meeting; The following matters will not be permitted during Open Forum: o Comments/complaints against Members of Council or Township staff; Page 1 of 222 Council Meeting Agenda -December 05, 2017 o Matters beyond the jurisdiction of Council or the Township; o Closed Session agenda items, including current or pending litigation, or Insurance claims and/or pending claims by or against the Township; o Comments with respect to Minutes of Council and Committees; o Comments that are contrary to the Municipal Freedom of Information and Protection of Privacy Act; o Comments with respect to any applications which have proceeded through a Public Meeting in accordance with the Planning Act, with the exception of comment related to a recommendation contained within the Staff Report. The Chair may conclude Open Forum prior to the 20 minute maximum time limit, for non-compliance with the Open Forum parameters, Conduct of Members of the Public, or any other reason. 5. Reports of Municipal Officers: 4 - 214 a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team re: 2018 Budget Presentations and Deliberations. 215 - 221 b) Report No. ES2017-11, Michelle Jakobi, Manager, Compliance & Capital Projects re: Upgrade to Supervisory Control and Data Acquisition (SCADA) System (Software & Integration) for Municipal Drinking Water Systems- Proposal Results. 6. Confirmation By-Law: 222 a) By-Law No. 2017-151: Being a By-Law to Confirm the Proceedings of the Special Council Meeting held on Tuesday, December 5, 2017. 7. Questions from the Public Clarifying an Agenda Item: Questions from the Public Clarifying an Agenda Item provides an opportunity for the members of the public to seek clarification with respect to the decision which was made on an agenda item, the meaning of the decision and the next steps as a result of the decision. Questions from the Public Clarifying an Agenda Item shall last no longer than 10 minutes; Responses provided to questions posed during Questions from the Public Clarifying an Agenda Item shall be included within the 10 minute maximum time limit; Each speaker shall be required to identify the agenda item they are seeking clarification on and provide their name and address, which may become part of the public record; A speaker shall be limited to 1 minute per question; A speaker may pose a question and then shall step aside to enable another to pose a question; The Chair may conclude Questions from the Public Clarifying an Page 2 of 222 Council Meeting Agenda -December 05, 2017 Agenda Item prior to the 10 minute maximum time limit, for non- compliance with the above parameters, Conduct of Members of the Public, or any other reason. 8. Adjournment: a) Motion to Adjourn. Page 3 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... BUDGET 8 201 CHIEF ADMINISTRATIVE OFFICE Page 4 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... - Oro ; orporate Strategic Directions. ; ; ; Introduction eam as a blueprint for future business planning and budget decisions. Through CAO's Office - enhanced focus on the governance role for the Elected Board of Directors; of Legislative Services Department 2018 Budget - 1 er : Benefits & Employee Recognition Administrative Services Review reorganization RecruitmentCompensation, Labour and Employee RelationsPerformance Management & Employee DevelopmentHealth, Safety & WellnessGreen Belt Training Senior Management TImplementation Operations/Departmen tal RestructureOngoing Review of Environmental Services Policies & ProceduresCompleted Ongoing oooooooooo adership in the Continuous Improvement Initiative; Chief Administrative OfficCustomer Service RepresentativeManager Human Resources, Health & SafetyHuman Resources CoordinatorEA/AAMayor & Council SupportLeadership & Strategic InitiativesHRLeInitiated with Mayor and Council Major Accomplishments 7 Working with Council, the CAO is responsible for the establishment of the Corporate Strategic Directions for the Township of Medonte. The Corporate Strategic Directions act management and leadership of the Senior Management Team, the CAO provides direction of administration and implementation of the strategic directions and operations of the Township. provides recommendations to Council regarding periodic updating of the C The Department is comprised of the following Staff: 201 2 Page 5 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... project and transparency estricted due to d ; Medonte is a major - ures taken to resolve OMB & risk continues to present increase the organizers and stakeholders. aff continues to staff and followed through with implementation as key Wastewater Master Servicing Study with Horseshoe to effectively manage the events and mitigate risk to the endation to Council regarding special event permits for two large of council and st staff and members of council with increase s , on decisi Storm Water/ ; information ; and communications support on strategic issues including preparation of media briefing CAO's Office - current service levels in a fiscally responsible manner support to Departments within Corporation; community. 2018 Budget - 1 as of nomination day facilitation of the Water/ issues management/ interests in the actions for all Municipalities in the Province of Ontario including the Township of Oro ; going communication updates to Council regarding the legal status and meas - Events held with few incidents and deemed to be a success by oactive . ngoing Human Resources requirements WHMIS 2015 training to all staff; support and ing services to our residents at Initiated a Corporate Reorganization within Corporate Services/Legislative Services, Development Services, Strategic Initiatives and Finance in order to increase the effectiveness ofpositions became available through resignations. Ongoing Organizational realignment and next phase implementation including assuming oversight responsibilities for Environmental Services;Enhanced prpackages, media scrums/conferences; public fact sheets; Provision of onmanagement issues.Ongoing Valley/Craighurst development Worked with senior staff and various agencies for recommscale events for upwards to 90,000 combined participantsMunicipalityOngoing tracking of Human Resources metrics;Significant recruitment activity;Proactive labour management relations and relationship management;Provided Provided oProvidchallenges;Township residentResidents are looking for greater access to faster turnaroundThe 2018 Election for many staff members;Ensuring continuity of business operations in the event of an emergency or once council becomes rlegislativeTalent management & succession planning Environmental Scan: Mayor & Council Support/Leadership & Strategic Initiatives:3 Page 6 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... 04) - which full , will be number of by the end of cost and liability we continue to build that FOI requests; These assessments and quarter (November 2017) with a significant will be eligible th and new recruit searches. seasonal requirements ; and n policies and procedures. To ensure impact customer service, productivity, , is aging, reported for cautionary medical attention required of our full time workforce of 74 As of the 4 . reoccurring 12These staffing competitions included greatly , time workforce) . when - . d l law responses incidents of Ontario Volunteer Officer(s) 6 grow significantly; municipa rovince , P through 2018 ntinues to the In the next two years . within priority for the Corporation. In addition, there will be competition requirements for projected years 3 s as they arise 30 in 2018 to address attrition and - recruitment competitions in 2017 and beyond. employers 1 ays been a 8 3 building permit issuance CAO's Office (potential retirement of 30% of the full - , one grievance was settled at Arbitration in 2017. They are also labour intensive and costly to fill and train. 10 Retirements present an opportunity to assess job descriptions and functions to ensure then to ensure that refresher training is provide . attend to issue employer and employee/union is one which can There were . 2018 Budget - the 1 The Township works diligently to ensure employees are trained o regularly will continue for 201 continue to line options are made available to residents (licensing, parking passes, bill payments etc.), it is expected - between and viewed seasonal staffing needs and Fire & Emergency Services we will be implementing our new performance management programs in the last quarter of 2017 and first as noted above eligible for retirement over the next : Incidents not only pose a serious concern for the safety and security of our staff, they also present a e for retirement and a further a significant impact on corporate resources. ents are re . - tirements Initial work in the development of a framework for Lean Systems implementationThe level of service activity at the Administration Building coIn addition to the increase in activity handled by the Customer Service Representative, many other departments continue to experience increasing activity including Until additional onthat activity levels will continue to grow as our population continues to grow.The health and safety of our staff has alwthere have been no lost time incidents/accidents reported to WSIB and onlyrisk to the Corporation. IncidOroemployeeseligib lrecruitment activities Recruitment activities are projected to be 25have retime, contract, The relationship attrition rate and costs. Fortunately, the relationship between Township management and our CUPE team (Local 2380is strong and continues to strengrelationship, quarter of 2018 Customer Service HR:4 Page 7 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... ; ; ; . 04 ; - as required under Bill 68 combined between an increase in hourly rate and subsidies , quarter 2018 and completed in 2019 th budgeted in prior years; : Wastewater Master Servicing Study with Horseshoe implementation for Bargaining Unit; ; not been has Storm Water/ ; activities and impact; Vision Care fund/liability llness programs CAO's Office ;compliment which is offset by a corresponding reduction in Corporate Services;- to be commenced in 4 Council : 2022 Corporate EA/AA budgeted for Integrity Commissioner for 2018 Budget Issues Management process; - 1 : performance management program facilitation of the Water/ Collective Bargaining with CUPE Local 2380 for 2018 Scorecard to monitor eduction in Minor Sports subsidies of $8,500 2019 contractual obligations for 2018 for all departments are reflective of a general cost of living adjustment and year over year benefit provisions Office of CAO oluntary Work Well Audit program Corporate support and performance management implementation for excluded staff; a Impacts: salaries Ongoing Valley/Craighurst development community;Update Ongoing refinement of ourOrientation Completion of mandatory Pay Equity Maintenance to ensure compliance;Initial development of FinalizeDevelop corporate wide training calendar;Ongoing delivery of Crisis Intervention Training to staff and volunteers;Ongoing development of Health and WeUpdate and Review Recruitment Programs;Conduct a vOngoing recruitment;Preparation for 2018 consistent with Mayor & Council Support/Leadership & Strategic InitiativesAllocation in Human Resources/Health & SafetyReduction of $20,000 from the Mayor & Council$5,000 allocation has been Identification of a rShared Cost:Apportioning an allocation for legal costs that Significant impacts 2018 Budget 5 Page 8 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... ; activity and projected 2018 activity CAO's Office - s; cost 2018 Budget - 1 premium liability Insurance deductibles increased to reflect actual 2017 Insurance 6 Page 9 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... CAO's Office - AS PRESENTED DEC 1, 2017 2018 Budget - 1 ` 7 Page 10 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... AS REVISED DEC 13, 2017 CAO's Office - 2018 Budget - 1 8 Page 11 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... and leadership of the gs with the head of Council nuous Improvement Initiatives. e Corporation that will maximize revenue and/or cost savings in administration of Current Service LevelProvide effective and timely policy and program advice to the Mayor and Members of Council. Ensure open, transparent and responsive communications between the Mayor, Members of Council with regular weekly briefinand with Members of Council, as required. Support to Mayor and Council with respect to Corporate Strategic Directions and Conti CAO's Office - related functions; Continuous Improvement, Government Relations and Risk Management. - 2018 Budget - 1 Mayor & Council Support, Management Leadership & Policy Development Ensure the efficient and effective operation of the Corporation through managementSenior Management Team. Liaise with Council to implement Corporate Strategic Directions while making recommendations and provide periodic updates to Council regarding policies and procedures. To develop policies and programs for thcorporate Service Purpose of Service Strategic Plan's Overarching Goals that Service Relates to: Continuous Improvement & Fiscal ResponsibilityEnhanced Communications & Customer ServiceBalanced GrowthInclusive Healthy CommunityEmployer of Choice; Activity / ResponsibilityMayor & Council SupportLiaison with Mayor and Members of Council 9 Page 12 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... wide - g, business plans, and expectations of the t progress. ions/dialogues between Council, our MP and MPP. ategies into Performance Management Program; ocedures. Policies and procedures are administered and going implementation of initiatives identified in the Corporate Strategic Plan. - Provide Leadership of Senior Management Team and direction of Municipalitycontinuous improvement initiatives. Provide leadership and management of resources for business processes, including strategic planninbudgets and capital forecast, Official Plan and Master Plans for the Township programs and services. Provide organizational leadership, direction and accountability for programs and services provided by the Township to meet the needs residents. Provide opportunities for employees at all level to contribute to the organization, and to learn and to grow in their performance.Formulation of policies, procedures, programs and services. Policies and procedures are recommended to Council on an as needed basis. Staff are informed of approved policies and prProcedures Manuals.Facilitation of Council's annual review of the Corporate Strategic Plan; Annual integration of Corporate StrDevelopment of an annual report card of Council's accomplishment vis a vis the Corporate Strategic Plan. Monthly preparation and presentation to Council of the Corporate Projects Status Report outlining projecOnCoordination of regular consultatAttendance at MP and MPP functions/meetings as required, no less than quarterly; Attendance at County, Provincial and Federal meetings/events as required. CAO's Office - Leadership of : Develop and 2018 Budget - 1 : Implementation of Relations completion/monitoring of : Provide leadership to pport Corporate goals and objectives Management LeadershipEffective Management and Organizational the Senior Management TeamPolicy Development Recommend, implement and administer policies and procedures that suand meet legislative requirements. Corporate Strategic PlanningMayor, Council and SMT in the the Corporate Strategic Plan and in the subsequent integration of corporate goals into the performance management program.Corporate Strategic Initiativesinitiatives identified during the corporate strategic planning process.Stakeholder and Government support positive relationships with municipal, provincial and federal governments. Develop and support effective strategic relationships and partnerships with relevant stakeholders and associations. 10 Page 13 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... Medonte in order to achieve corporate goals and - ssment. policies, programs, procedures and strategies that attract and Current Service Level CAO's Office - relates to: icies and collective 2018 Budget - 1 Recruitment Develop, recommend and implement recruitment and selection secure the best qualified applicants for positions at the Township of Oroobjectives. ntify best qualified candidates for administer best practice selection techniques Service Purpose of Service Strategic Plan's Overarching Goals that Service Employer of ChoiceEnhanced Communications & Customer Service Continuous Improvement & Fiscal Responsibility Activity / ResponsibilityPolicy DevelopmentRecommend recruitment and selection policies andprocedures that ensure the Township has access to the most highly qualified candidates possible.Employee RecruitmentDevelop and administer best practice recruitment strategies that attract a deep and broad applicant pool. Ensure recruitment process reflects legislation polagreements. Maintain recruitment files.Candidate SelectionDevelop and that are compliant with legislation policies and collective agreements to identify most highly qualified applicants for interviews. Develop and administer best practice interview and selection techniques to idepositions. Conduct reference checks and screenings on preferred candidates. Negotiation of employment package and or contracts. 11 Page 14 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... weekly or monthly as required. - o SMT then Council on an as needed basis. weekly basis. - nt and employees are informed of approved policies and procedures. . policies and legal requirements if required. Current Service Level Employee Recognition CAO's Office - The Pay Equity Act ith t are compliant with 2018 Budget stablish the internal - 1 f the Township. Compensation, Benefits & Attract, retain and motivate Township employees in order to achieve the goals and objectives of the organization through competitive total compensation policies and recognition of contributions to the organization. Ensures internal equity and compliance w market competiveness for various legislative compliance and year end New employee/transfer orientationsProvide a best practices program for all new employees and managers or employee transfers that introduces the structure function policies and practices oService Purpose of Service Strategic Plan's Overarching Goals that Service relates to:Employer of ChoiceContinuous Improvement & Fiscal Responsibility Activity / ResponsibilityCompensationEnsure compensation employee groups. Ensures compliance with corporate policies, collective agreements and legislative requirements.Benefits and PensionEnsure benefit market competiveness thacorporate policies, collective agreements and legislative requirements.Payroll AdministrationPayroll administration assuring accuracy, timely remittances and payments, meets reconciliations.Job EvaluationMaintain job evaluation programs that erelativity of jobs ensuring compliance with corporate policies, collective agreements and legislative requirements. 12 Page 15 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... Time - employees and Volunteer Firefighters. CAO's Office - 2018 Budget - 1 recommend and deliver programs that recognize the Employee RecognitionDevelop, contributions of Township employees. 13 Page 16 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... objectives of Council on an as needed basis. 2380 nce in all areas of practice. Time and Volunteer Firefighters. - Time, Part - Current Service Level CAO's Office - Medonte. - 2018 Budget , departmental - 1 r Laws. Labour & Employee Relations Ensures that positive labour and employee relations as governed by the collective agreement; policies, procedures and legislation are administered and maintained; promoting the effectiveness of employees in achieving the goals and the Township of Oro guidance to management on the Responsibility Service Purpose of Service Strategic Plan's Overarching Goals that Service relates to:Employer of ChoiceEnhanced Communications & Customer ServiceContinuous Improvement & Fiscal Responsibility Activity / Policy DevelopmentRecommend workforce policies and practices that minimize legal risk in employment and labour relations and respect the collective agreements.Internal HR Consultancy ServicesProvide HR advice on individual, groupand corporate issues designed to maximize performance and comply with legislation, policies and collective agreements. Identify issues and trends requiring departmental or corporate program or policy.Collective Agreement AdministrationProvide advice and interpretation and administration of collective agreement.Labour/Employm ent Law InterpretationProvide advice and guidance on the interpretation and administration of Ontario LabouGrievance ManagementProvide advice and guidance on the grievance process/grievance response that minimizes risks and supports effective labour management relations. 14 Page 17 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... , providing education Medonte employees work in a healthy and safe . - representatives to develop early and safe return to Occupational Health and Safety Act ovide Health & Safety training in compliance with legislation, that ensures a documents and records of WSIB claims. Current Service Levelsafe working environment on an as needed basis. work arrangements (work accommodation). CAO's Office - - erests 2018 Budget - ng with particular emphasis on regulations and standards. 1 Health Safety & Wellness To deliver a Health and Safety, Wellness program ensuring Township of Oroenvironment, reducing risk and liability, ensuring compliance with the and traini Occupational Health & Workers Safety and and the requirements of the Workers and its regulations, as well as Township Act tive bargaining; monitor the labour relations Collective BargainingPrepare for and participate in the Township's team in collecenvironment; work with management to develop and bargain changes to collective agreement that enhance the effectiveness of the organization in meeting its goals and objectives while respecting the needs and intof the employees.Service Purpose of Service Strategic Plan's Overarching Goals that Service relates to:Employer of ChoiceInclusive Healthy Community Activity / ResponsibilityHealth and SafetyEnsure compliance with the Safety ActHealth & Safety Policies and Procedures. Continue to reduce major and serious incidents by managing and eliminating the minor incidents.WSIB AdministrationEnsure compliance with the InsuranceSafety and Insurance Board.Return to WorkPrepare and monitor early and safe return to work programs for employees with occupational and nonoccupational injuries, illnesses and disabilities. 15 Page 18 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... ded to SMT then Council on an as needed basis. CAO's Office - 2018 Budget - 1 Policy and Procedure DevelopmentRecommend policies and procedures that support the health, safety and well being of employees. 16 Page 19 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... , providing education Medonte employees work in a healthy and safe - representatives to develop early and safe return to Occupational Health and Safety Act mmittees. recommended to SMT then Council on an as needed basis. d and provide Health & Safety training in compliance with legislation, that ensures a in documents and records of WSIB claims. Current Service Levelsafe working environment on an as needed basis. work arrangements (work accommodation). CAO's Office - - 2018 Budget - 1 Health Safety & Wellness To deliver a Health and Safety, Wellness program ensuring Township of Oroenvironment, reducing risk and liability, ensuring compliance with the and training with particular emphasis on regulations and standards. Occupational Health & Workers Safety and and the requirements of the Workers Service Safety and its regulations, as well as Township Act Service Purpose of Strategic Plan's Overarching Goals that Service relates to:Employer of ChoiceInclusive Healthy Community Activity / ResponsibilityHealth andEnsure compliance with the Safety ActHealth & Safety Policies and Procedures. Continue to reduce major and serious incidents by managing and eliminating the minor incidents.WSIB AdministrationEnsure compliance with the InsuranceSafety and Insurance Board.Return to WorkPrepare and monitor early and safe return to work programs for employees with occupational and nonoccupational injuries, illnesses and disabilities.Policy and Procedure DevelopmentRecommend policies and procedures that support the health, safety and well being of employees. 17 Page 20 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... Services Budget 8 201 Corporate Page 21 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... election the Corporate Services Department is As well, (currently vacant) Corporate Services - performs a variety of functions in accordance with provincial legislative requirements and Council & Public Relations Deputy Clerk & Public Relations for Council and its Advisory Bodies Corporate Services Project Coordinator Compensation 2018 Budget - 2 Department provides the following services: ncial impact of holding the election is level from year to year. Corporate Services , Secretariat FunctionMunicipal ElectionCorporate Real EstateCorporate Records ManagementWildlife Damage ooooo DirectorMunicipal Clerk (currently vacant)Supervisor, CommunicationsExecutive Assistant CAO/Economic Development/Communications CoordinatorCorporate Services/MLE ClerkEconomic DevelopmentCorporate CommunicationsAccessibility Advisory orporate Services Corporate Services Department Introduction The direction to ensure transparency and accountability in the governing process. An annual allocation is made to a reserve for costs so that the finaresponsible for a series of corporate strategic initiatives. The Department is comprised of the following staff: The C 2 Page 22 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... 0% 4 8521000 33201180 2017 ; 17. 7431050 31181180 2016 018 Municipal Election 7/month) - requests, a reduction of 8 7551000 34231287 2015 averaging 6 ; 57701100 301162 meetings 2014 80 ( ; continued preparation work for 2 ; 7841500 32111482 equests in accordance with the Municipal Freedom of 2013 R agendas quarter 2017, we have responded to 1 (FOI) responding to changes triggered by property sales, insurance and other land related matters rd 90531500 301265 and its advisory bodes 2012 l be ultimately lower than 2016. ; f end of 3 agreements Council . As o 80721401 311064 2011 Corporate Services - Freedom of Information easement , support access to meeting party service delivery; budget development; policy & procedure development; communications rd : Lakeshore Promenade matter land sales 2018 Budget 2017 - responding to - 2 Committee ; of Council Portal to Meeting . While the number of requests (to the end of October 2017) are reduced compared to 2016 volumes, it is likely that etc. Advisory Committee ion of various Committee going oversight of the Meeting - Resources Established the methodology for delivery of the 2018 municipal election(procurement process for 3strategy development and initial implementation)Provision of meeting secretariat function toRefinementOncoverage CompletRefined process forInformation and Protection of Privacy Actfrom 2016this number may increase prior to year end but wilInitial work to ensure compliance with Bill 68; Accomplishments Friendly Planning Committee - Type of Meeting CouncilSpecial CouncilCommittee of Adjustment/ Development Services CommitteeHeritageHuman AccessibilitySenior/Citizen of the YearRecreation Technical Support GroupAgeCommittee of the WholeTotal # Meetings Major Secretariat Function for Council and its Advisory Bodies The following tables detail the type and number of meetings of Council and its Advisory Bodies from 2011 through 20 3 Page 23 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... ЊБ ЋЉЊА ЌЊ ЋЉЊЏ ЊЋ ЋЉЊЎ А ЋЉЊЍ ChL wĻƨǒĻƭƷƭ ChL wĻƨǒĻƭƷƭ Џ ЋЉЊЌ Corporate Services - Ѝ ЋЉЊЋ 2018 Budget - 2 Ћ ЋЉЊЊ ЎЉ ЌЎЌЉЋЎЋЉЊЎЊЉ Corporate Records Management The chart below sets out the number of Freedom of Information (FOI) Requests received by the Township from 2011 through 2017: 4 Page 24 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... k; ; followers (2,800); team; and implemented Phase 1 over 2016 - oner ti ; departmental social media - designed to improve effectiveness of service delivery (i.e. Administrative Services Review ; in 2017, an increase of 12% 950 in 2017, an increase of 170 followers or 21% over 2016; followers elopment Strategic Plan; Newsletter by 30; Report Card detailing key corporate accomplishments - communications support on strategic issues including preparation of media briefing Project; Corporate Services - Corporate grew to 3,135 Economic Dev onferences; public fact sheets. Since 2015, staff have supported over 15 strategic issues. Council meeting livestreaming 2022 - Investment est 2018 Budget - Economic Development. issues management/ 2018 rums/c 2 on the going active participation on the following Boards/Commit - Working with a cross departmental team, completed therecommendations, including test implementation of Auto AttendantContinued identification of process/procedure improvementspartnership with County Archives);Created and distributed the 2016 Completed with Completed the Tourism Facilitated a Public Private Partnership for the installation of a Communal Water System in the Small Crescent Industrial ParOnOrillia Area Community Development Corporation; Huronia Nurse PractiAdvisory Council The Township's Twitter account Facebook was launched in 2012 and grew to over Increased subscriptions to the Coordinated on average 6 media interviews (radio & TV or press conferences);Conducted 2 pilots to tDelivered social media training to Council and launched a crossReviewed the effectiveness of the Community Information Guide and completed a review of its production process; Enhanced proactive packages, media sc Major Accomplishments Strategic Initiatives:Economic Development:Corporate Communications: 5 Page 25 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... by nd ional expansions are Staff continues rofess and sed on ensuring the the election calendar, by January 2018 a . This responsibility will met be including renovations projects will be delayed until , investment in P some undertaking for mean that will speed internet continue to grow within the Township. Those who - will be a significant hamper business developments in the Township, particularly for development of a Code of Conduct for Council and the appointment , third party advertising, ranked ballots, Cler /areas of the Township as well as along Hwys. 11 and 12. sis the Election looked to as a desirable place to operate a business. However, there are limited farm diversification opportunities, given trends across the Province, this is expected - , 2017. This Bill outlines a series of changes that must based businesses as an alternative to traditional commercial or industrial development. - Corporate Services - May 30 These changes will require the development of new procedures, policies and reporting to the erest in on etc. service delivery. 2018 Budget ad and the Penetanguishene Road. - 2 maintain ready/serviced and available for new business development. New construction - ivery of Tourism support by Tourism Simcoe County expanded in 2017 to provide greater support for local product The restructuring of the Corporate Services Department has resulted in the need for further Development to The organization and implementation of the 2018 the requirements as set out in the Municipal Elections Act have changed for the 2018 electionnomination period and process, campaign financeand advertising, recountsMinistry. Further, the delivery of election must be accommodated within the current staff allocationplace pressure on staff regarding other aspects of their current role and 2019.Bill 68 received royal assent on March 2019. Of significance, among other items, of an Integrity Commissioner by March 2019. In addition to coordination of the election, staff will be focumunicipality is compliant as required. Given its convenient location between the Cities of Barrie and Orillia, just an hour north of the GTA and readily accessible Highways 400, 11 and 12; the Township is lands shovelunderway/or in process in all three industrial parksto support the development of homeChanges in provincial policies and legislation continue to those located along Hwys. 11 and 12. County policies also constrain developments along County Roads such as the Horseshoe Valley RoThere has been a growing intto continue and grow;The recently endorsed Economic Development Strategy identified four key goals and a series of objectives. This plan will be the road mThe demand for natural gas and reliable, cost effective highdo not have access to these utilities operate at a cost disadvantage.The deldevelopment and marketing of the Tourism Simcoe Country brand. Environmental Scan: Economic Development:6 Page 26 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... onal be social . will ocial media , s the demands for ctivities There is an a print media Plan; Strategic ; respectively. The resulting support for these for a portion of the Corporate for Economic Development ; added emphasis on the corporate website and responsible with papers, the Township use of traditional ommunications and information by the public, 8 cs \[ORIGINALLY $7,000\] resulting in less time pdated Economic Development on; $3,000 resources servicing delivery and high speed internet responsibilities are also a consideration for Council will be focusing on the following items: available Corporate Services - natural gas ; this focus will continue in 201 7 structure, and resources. . With the increased expectations for expanded 2018 Budget - 2 Economic Development 8 dutiesoften dominate the s f workplans to drive implementation of the u acilitation of based options in 201 . - With the recent closure of local paid subscription new orporate Services Department ommunications: , the C Municipal staff with CommunicationsCommunication etc.). Many of our new residents are relocating from other communities and they bring with them enhanced service expectations with respect to information and technology. Often we are not able to meet those expectations given our geography, current infrafor greater access to information, staff and members of Council, more transparency and faster responses.expectation for immediate access to information; information often to be delivered electronically rather than through traditiprint formats. Communications efforts, while not abandoning traditional channels, have been focused on emailand webmedia.impactedProvision of meeting secretariat function for Council and its advisory bodiesPreparation and execution of the 2018 Municipal ElectiEnsuring compliance with Bill 68;Continuing to respond to Freedom of Information (FOI) Requests, as received;Review of Township land holdings, and recommendations to Council on potential divestment;Updating of corporate website content;Completion oOngoing fGiven the mandate for fiscal responsibility, Country and the Chamber of Commerce; $5,000 andtwo organizations would be: 8 1. orporate C ignificant Items in 201 CSIn 201 Budget Implications for 20187 Page 27 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... ,000 $21 - ween $19,000 kind) of bet provision of office & meeting space and - ; + (cash & in \[ORIGINALLY $11,000\] ,000 for a total contribution 000 ): $15 6, $ Corporate Services - . $17,000\] - 2018 Budget - 2 ntry (core operations funding): $15,000 estimated between $4,000 and Chamber of Commerce (core operations fundingphotocopying\[ORIGINALLY $15,000 8 Page 28 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... AS PRESENTED DEC 1, 2017 Corporate Services - 2018 Budget - 2 9 Page 29 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... AS REVISED DEC 13, 2017 Corporate Services - 2018 Budget - 2 10 Page 30 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... 22 1/year - - 11 mtgs/year - 1 mtg/month - 8 meetings/year - 4 as required - 18 meetings/year - - 6 6 meetings/year -- 3 recommendations/decisions of - 9 meetings/year - 6 per month, except July & August - as called - 2 meetings - Current Service LevelCouncil meetings/yearSpecial Council Accessibility Committee Citizen of the Year/Senior of the Year Advisory Group Compliance Audit Committee Development Services Committee Heritage Committee Human Resources Committee law and Township Accountability and Transparency Policy. - Corporate Services - distribution of Agendas and riat Function for Council and its advisory bodies 2018 Budget - 2 Secreta Provide Council, its Committees and Technical Support Groups with secretariat functions for the production and distribution of agendas and minutes, to document the meetings, the Council and its advisory bodies for the Corporation and its stakeholders, in accordance with the Municipal Act, Planning Act, Township Procedural By Plan's Overarching Goals that Service relates to: Service Purpose of Service Strategic Enhanced Communications & Customer ServiceContinuous Improvement & Fiscal Responsibility Activity / ResponsibilityCompilation, preparation, production, Minutes, attendance at the meetings to record the proceedings, and reporting out of decisions and Council direction, and providing administrative support to Council for items emanating from a Council meeting 11 Page 31 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... - law, adopted - when a request is received Current Service LevelDestruction performed on an annual basis, all other activities performed on a daily basisAs legislated within prescribed timelines number of requests varies but has increased over the past 3 years. Corporate Services - ecords Management 2018 Budget Corporate R To provide the Corporation and Departments with centralized coordination of the Municipal records to pursuant to the Municipal Act. Respond to Requests under the Municipal Freedom of Information and Protection of Privacy Act. law - - 2 Overarching Goals that Service relates Service Purpose of Service Strategic Plan's to:Enhanced Communications & Customer ServiceContinuous Improvement & Fiscal Responsibility Activity / ResponsibilityCreation, retention, retrieval and destruction of the Corporation's records in accordance with the Municipal Act and Records Retention ByMunicipal Freedom of Information 12 Page 32 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... Current Service LevelAs requested/required Corporate Services - exchanges, encroachment and easement agreements. rate Real Estate 2018 Budget Corpo To provide the Corporation and Departments with centralized coordination of matters related to the lands, land - 2 owned lands, acquisition of lands, land Service Purpose of Service Strategic Plan's Overarching Goals that Service relates to:Continuous Improvement & Fiscal Responsibility Activity / ResponsibilitySale of municipally exchanges, encroachment and easement agreements 13 Page 33 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... elections as required - Level Current ServiceOnce every 4 years, by Corporate Services - Election Board. 2018 Budget Municipal The Clerk's Office is responsible for the conducting of the Municipal Election per the Municipal Elections Act, to enable the qualified electors of the Township to vote for their representatives on Council and School - 2 Service Purpose of Service Strategic Plan's Overarching Goals that Service relates to:Inclusive, Healthy CommunityContinuous Improvement & Fiscal ResponsibilityEnhanced Communications & Customer Service Activity / ResponsibilityConducting Municipal Election 14 Page 34 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... 30 claims per year - approximately 24 - Current Service LevelAs required per incident Corporate Services - amage Compensation injured or killed as a result of Wildlife. 2018 Budget Wildlife D Municipal Investigators undertake investigations for compensation claims in accordance with the Ontario Wildlife Damage Compensation Program for eligible applicants whose Livestock and/or Poultry have been - 2 Service Purpose of Service Strategic Plan's Overarching Goals that Service relates to:Inclusive, Healthy Community Activity / ResponsibilityInvestigations under the Program when Livestock and/or Poultry have been injured or killed 15 Page 35 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... ensure compliance with time & contract/summer Township employees; Completion of an - Current Service LevelCoordination and hosting of Committee meetings; Updating of the Township Accessibility Plan; Development and implementation of corporate policies and procedures necessary to the AODA; Coordination and delivery of accessibility related training for all new fullannual progress report regarding implementation of the Accessibility Plan. Corporate Services - y Advisory Committee Provide : 2018 Budget Accessibilit The Accessibility Advisory Committee provides recommendations related to accessibility matters to remove barriers and improve accessibility for residents and taxpayers of the municipality. - 2 ion report; community education and Service Purpose of Service Strategic Plan's Overarching Goals that Service Relates to: Inclusive, Healthy CommunityEnhanced Communications & Customer ServiceEmployer of Choice Activity / ResponsibilityAccessibility Advisory Committeerecommendations relating to: objectives and policies within the Township; the status of accessibility programs and their relationship to community needs; capital projects; the updating of the Township Accessibility Plan and the annual implementatawareness regarding accessibility issues. 16 Page 36 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... hly Management Team, and Mayor and 12 per year). Evaluate success of - ation posted on the website specific to per year); develop and produce quarterly Current Service Level Develop, update and implement corporate and project specific strategic communications plans with the Senior Members of Council (on average 8implementation and report on same.Develop and produce Township News Page and Council's Timely Topics in the North Simcoe Life (7xsCommunity Information Guide; develop brochures, flyers, posters and rack cards. Produce communications information and briefs designed to increase awareness of the services and situations within the Township. MontCouncil updates provided via enewsletter, support provided for Town Hall meetings. Manage and update Twitter and Facebook on a daily basis; Monitor corporate web and social media usage. Update website homepage weekly; Support and improve the informdepartment related functions and activities. mmunications ify and Corporate Services - Corporate Co Corporate Communications:Development and implementation of communications strategies to inform public, staff and Council of information in a timely fashion. Work to ensure corporate information provided to the public and stakeholders is accurate and trustworthy. 2018 Budget - 2 within budget and in accordance Service Purpose of Service Strategic Plan's Overarching Goals that Service Relates to: Continuous Improvement & Fiscal ResponsibilityEnhanced Communications and Customer Service Activity/Responsib ilityCorporate Communications Strategies Development and implementation of communications strategies, plans, policies and procedures that support the Corporate Strategic Plan. External/Internal Communications and Public Information Corporate Publications: Produce corporate publications on time, with communication standards. External/Internal Communications: Support internal departments to effectively communicate and market services, programs and events to the community. Work with Senior Staff and Council to identmitigate potential issues. Website Communications and Social Media: Enhance web based communications as the primary source for corporate information. 17 Page 37 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... ar); Monitor and 15/ye - Enhance Township's presence in local media through ongoing media releases and public service announcements (avg. 10manage corporate media coverage daily. Respond to all media inquiries in timely fashion, including scheduling media scrums, news conferences and radio, TV and print interviews (avg. 6/month). Corporate Services - 2018 Budget - 2 Media Relations Provide corporate information to the media in a consistent, accurate and timely manner. Maintain positive relations with the media. 18 Page 38 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... - s (i.e. eferrals to Township business terly participation in Advisory/Economic monthly Economic Development Roundtable meetings; - needed basis. Response to Requests for Information - going support/counseling/r - mber of Commerce events. Current Service LevelCoordination of biMonthly participation on economic development/tourism committeeOntario's Lake Country, Orillia Area Community Development Corporation, Orillia Manufacturers Association etc.); Implementation of objectives/projects exclusive of committee activities noted previously; Provision of onowners on an asregarding potential business locations for new businesses. Participation in monthly meetings with regional Economic Development and Tourism partners; QuarDevelopment meetings of Georgian College and Lakehead University; Quarterly discussions with County and Provincial Ministry (Economic Development, Tourism, Agriculture/Rural Affairs); Attendance at OroMedonte Cha provincial Develop and Corporate Services - 2018 Budget Implement local and regional - 2 Economic Development To provide strategic leadership and implementation of activities that will enable the growth of the Township's economy both from within (business development and retention) and externally (business attraction). Provide direct support to local Service Service Purpose of Strategic Plan's Overarching Goals that Service Relates to: Balanced Growth Activity / ResponsibilityEconomic Development: strategies identified in the Township's Economic Development Plan. businesses and residents seeking to develop or grow/expand businesses within the townshipStakeholder and Government Relations: support positive relationships with municipal,and federal governments. Develop and support effective strategic relationships and partnerships with stakeholders and the local business community. 19 Page 39 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... time and with consideration for cost to ensure completion of other legislated support and coaching/mentoring of staff with consideration going support to staff in the regular completion of work going -- Current Service LevelOnassignments.Onof professional development and department succession planning needsSubmit budget documentation on containment and effectiveness; Continued monitoring of actual expenditures to budget with corrective measures taken as necessary.As required per incident and within legislated timelines Corporate Services - Corporate Services - 2018 Budget Administration To provide overall leadership and direction to Department staff to ensure that department activities are aligned with Department and Corporate objectives, and responsibilities within the required timelines. - 2 ensing, Line Fence Act, administration Service Purpose of Service Strategic Plan's Overarching Goals that Service relates to:Continuous Improvement & Fiscal ResponsibilityEnhanced Communications & Customer ServiceEmployer of Choice Activity / ResponsibilityLeadership and direction to departmental staffDevelopment and mentoring of staffDevelop operating and capital budget; oversight of spending in alignment with approved budgetCompletion of other legislated responsibilities including Vital Statistics, Lottery Licof Ontario Wildlife Damage Compensation Program, etc. 20 Page 40 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... BUDGET 8 201 CORPORATE REVENUES Page 41 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... . ents pursuant to S.357 of the Corporate Revenues - 2018 Budget - 3 excluding tax levy) is comprised of the following: Tax cancellations due to request for reconsideration, ARB decisions or adjustmMunicipal ActRailway & Utility Corridor taxation assessed on a per acre rate established by the Province --- Corporate Revenue includes all revenues not identified with specific programs. These revenues are: Taxation RevenueUnconditional GrantsPayments in lieu of taxesPenalty and interest on TaxesInvestment income Taxation revenue ( The unconditional grant the municipality presently receives from the Province is the Ontario Municipal Partnership Fund Payments in lieu of taxes are received in relation to properties held by Federal, Provincial or Municipal governments and their agencies. 2 Page 42 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... Corporate Revenues AS PRESENTED DEC 1, 2017 - 2018 Budget - 3 3 Page 43 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... AS REVISED DEC 13, 2017 Corporate Revenues - 2018 Budget - 3 4 Page 44 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... & IT BUDGET 8 FINANCE 201 Page 45 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... bler. . etrics and who joined the Township in March 2017 , separately, there is a natural and logical synergy of having these two streams em Architecture, Servers, and Data Security CźƓğƓĭĻ ε L Ώ ЋЉЊБ .ǒķŭĻƷ Ώ Ѝ Planning and Reporting following services: the Computer Network, Syst nd Collection Accounting Services provides the following services: of Computer Hardware, Software, and Support to local and remote users / Business provides the currently AdministrationCentralized Tax Billing aFinancial Execution of the Annual Budgeting ProcessProcurement SupportCorporate Policy DevelopmentAsset Management PlanningStrategic Business Support to Township DepartmentsProvisionProvision of Production Equipment to facilitate printing and publishing of material for internal and external useMaintenance ofTelecommunications include Site Connectivity and Mobile DevicesStrategic Business Support to Township Departments currently INTRODUCTION The Finance & IT Department is headed by the Chief Financial Officer / TreasurerAlthough the daily operations of Finance and IT run information, the Finance & IT department will be transforming from a back office support function to a strategic business ena Finance IT Ћ Page 46 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... line and electronically - directly e needs of tomorrow? Revenue sources. Township is currently a primarily residential tax base - CźƓğƓĭĻ ε L Ώ o business (including payments) on diversify ЋЉЊБ .ǒķŭĻƷ Ώ asurer Ѝ Comprehensive Asset Management Plan (AMP) is required in the Short Term sustain and (includes Accounts Payable) Department is comprised of the following staff: Provincial Funding availability will tie into this AMP & IT o Chief Financial Officer / TreDeputy Treasurer/Tax CollectorAccounting ClerkSenior Revenue ClerkRevenue ClerkManager, Information Technology IT TechnologistIT Technologist (Contract)Need for a Strategic and Grant opportunities are increasingly more difficult to obtainAn Infrastructure funding gap exists. How best to fund thNeed for Township to The need for timely information and metrics is increasing exponentiallyResidents and businesses desire to dFinance is required to play more of a strategic business role The Finance ENVIRONMENTAL SCAN: Finance: Ќ Page 47 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... systems June 30th end of Aug 2017) July 1, 2017 ) process with the Senior Management Team on CźƓğƓĭĻ ε L Ώ new Treasurer roid mobile solution (completed a financial variance ЋЉЊБ .ǒķŭĻƷ all staff P) for Water Users rolled out in November 2017 Ώ Ѝ for out And developed and launched - IT Master Plan has been challenging given high support efforts for existing ms (antispam, firewall, access quarterly the training of Deputy Treasurertraining threats require more efforts to protect the security of systems and data -- year transition to new - a Increasing technology requirements from all Departments password policy implemented for all users Authorized Payment (PA o - Increasing cyber The unique topography of the Township makes consistent site connectivity a challengeImplementation of Successful midAggressive crossNew water billing model ImplementedNew distributed accountability budgeting process rolled out to Departments for 2018 Budget2018 Budget on target for ratification in December (3 months earlier than prior year)PreDirect Deposit for AP Vendors to be piloted in December 2017Establishment of IT Steering CommitteeHardening of IT systeConducted cyberNew Cell phone research / rollCommenced ground work for new Enterprise Resource Planning (ERP) system IT: ACCOMPLISHMENTS IN 2017: Finance: IT: Ѝ Page 48 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... serve - angements sharing arr - or cost CźƓğƓĭĻ ε L Ώ remote sites h Stage 1 of ERP Implementation term Infrastructure sustainability - ЋЉЊБ .ǒķŭĻƷ Ώ anagement policy Ѝ for long actices and procedures - Continuous Improvement / Lean Management System within the Department Security, disaster recovery, and business continuity planning Level up all staffImplement a Increase transparency / availability of information (internal/external) + selfReview / refine Fees & Charges BylawsSeek out and maximize Funding opportunitiesDevelop a strategic Asset MManagement Plan (AMP)Focus on Risk Management and mitigation strategiesEnhance Procurement pr Move forward on IT Master Plan witEnhance Improve network/phone reliability at Develop/implement/enforce corporate policiesImplement IT ticketing system with root cause analysisFacilitate customerExpand partnerships with other Simcoe County municipalities AREAS OF FOCUS IN 2018: Ў Page 49 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... CźƓğƓĭĻ ε L Ώ ЋЉЊБ .ǒķŭĻƷ Ώ Ѝ Џ Page 50 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... Levels CźƓğƓĭĻ ε L Ώ ЋЉЊБ .ǒķŭĻƷ Service Ώ Ѝ А Page 51 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... CźƓğƓĭĻ ε L Ώ ЋЉЊБ .ǒķŭĻƷ Ώ Ѝ FINANCE:Б Page 52 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... CźƓğƓĭĻ ε L Ώ ЋЉЊБ .ǒķŭĻƷ Ώ Ѝ В Page 53 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... CźƓğƓĭĻ ε L Ώ ЋЉЊБ .ǒķŭĻƷ Ώ Ѝ ЊЉ Page 54 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... CźƓğƓĭĻ ε L Ώ ЋЉЊБ .ǒķŭĻƷ Ώ Ѝ ЊЊ Page 55 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... CźƓğƓĭĻ ε L Ώ ЋЉЊБ .ǒķŭĻƷ Ώ Ѝ IT: ЊЋ Page 56 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... CźƓğƓĭĻ ε L Ώ ЋЉЊБ .ǒķŭĻƷ Ώ Ѝ ЊЌ Page 57 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... CźƓğƓĭĻ ε L Ώ ЋЉЊБ .ǒķŭĻƷ Ώ Ѝ ЊЍ Page 58 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... CźƓğƓĭĻ ε L Ώ ЋЉЊБ .ǒķŭĻƷ Ώ Ѝ ЊЎ Page 59 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... SERVICES BUDGET 8 201 DEVELOPMENT Page 60 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... Program Maintenance Inspection Planning, Building, Development : and Septic Septic Maintenance Program Building Chief Building OfficialDeputy Chief Building OfficialBuilding Inspector (2)Plans ExaminerPermit Intake Technician Septic/Septic InspectorSeptic Assistant Program Areas/Divisions . : the following by Division Development Services - , and School Crossing Guards e following staff s (2) 2018 Budget - 7 ngineering comprised of th Services Department is comprised of Municipal Law Enforcement Development Introduction The Engineering, Environmental Initiatives (Conservation Authorities, Source Water Protection, Program), The Department is Director, Development ServicesCustomer Service RepresentativeDevelopment Services Assistant PlanningManager, Planning ServicesSenior PlannerIntermediate PlannerPlanner (2)GIS Technician Development EngineeringManager, Development E Municipal Law EnforcementChief Municipal Law Enforcement OfficerMunicipal Law Enforcement Officer The Environmental Scan for 2017, Initiatives for 2018, and Budget Impacts for 2018 are discussed in the specific Areas. 2 Page 61 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... Planning - udget Development Services - 2018 B 2018 Budget - 7 3 Page 62 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... l), to nsure denia or term planning - overall management, : law Amendments, Plans of - include Activities cies and zone provisions. Official Plan, evaluates current development applications within the Introduction services. Development Services - planning 2018 Budget - 7 AdministrationLong Range and Current Planning DS Committee & Development Application Review Services The Planning Division provides professional planning, development, and policy services and advice, establishes longbusiness planning, project management and administrative services to support the achievement of corporate objectives and to ethe effective and efficient delivery of The Planning Division administers all forms of development applications (Official Plan and Zoning BySubdivision/Condominium, Site Plan, Minor Variance, and Consent (severance)) from initial application to decision (approval, registration of Plans of Subdivision/Condominium, and final Township acceptance for assumption of the public infrastructure fsubdivisions.The Planning Division provides service through three (3) areas, each service consists of several activities 4 Page 63 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... Applications/Year) of Development Services - 2018 Budget - 7 Development Application (# 5 Page 64 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... 2017 (to date) general planning, zoning and Risk Management 2016 policies 2015 iance with on going changes to the Planning Act, 2014 2013 increased counter and phone inquiries applications, coordination of outside agency and consultant ementation of Source Protection , completion of general amendments on behalf of the Township Zoning Certificates 2012 planning 2017 Zoning Certificate Issuance - 2011 primary coverage provided by Planner and Development Services Assistant 2008 2010 Development Services - Continued review of all continued Provincial regulatory pressures and compl expectations for reporting and/or service delivery. 2009 2018 Budget - 7 2008 high level of front line customer service delivery customer service 0 600500400300200100 ertificate, and development applications Development Applications comments, subdivision review, site plan technical reviewsLegislative requirementselevated Continued cAdditional responsibilities on front line staff regarding impl Environmental Scan 6 Page 65 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... (Phase 4) application review for zoning certificates for law Township Official Plan - and ng By fire, transportation) for coordinated plan of subdivisions, preparation of draft law amendments, site plan approval and - raestone, Diamond Valleyservice. , zoning certificate, working groups and policy review planning first philosophy engineering, customer Official Plan update GIS technician and planner positions for dedicated , assess the review of counter staff review/processing of comprehensive review and update to: (1) as part of the processes / Whispering Creek (Edgar), B - implementation of y of activity based costing and establish baseline for performance measures; applications 95 - for the completion of the law 97 pressures in 2017 Development Services - - Development Applications, County and Township Official Plan lan conformity exercise , and succession planning, implementation of performance management program /P stomer service delivery required olicy P consultant 2018 Budget - 7 Planning Application Fees 8 development application review procedures subdivision registration site plan and subdivision/development d and revise se the mpletion of Provincial oreation of integrated internal department technical team (building, planning, Business continuity and staff resource allocations duties/projects staff training and succession planning, implementation of performance management programContinued improvements to cuprocesses, continued service delivery efficiencies and timeline improvementsContinueChanging community demographics and expectations for higher levels of Undertake work with the and (2) comprehensive Zoning ByCImplementation of Source Water Protection policies within the updates to the Official Plan & ZoniCreviews of Revicontinued process efficiencies, develop policies to establish levels of service Continued provincial regulatory pressures and regulatory complianceNew staff development, trainingIncreased OMB representation Continued increase in development application submissions plan conditions and subdivision agreements for registration, official plan and zoning bypreparation of site plan agreementsTracking of key Department data to ensure accuracReviewStaff participation in County Municipal Comprehensive Review (MCR) process Initiatives for 201 7 Page 66 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... 2017 AS PRESENTED DEC 1, Development Services - 2018 Budget - 7 8 Page 67 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... AS REVISED DEC 13, 2017 Development Services - 2018 Budget - 7 9 Page 68 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... Building udget Development Services - 2018 B 2018 Budget - 7 10 Page 69 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... ly, the ard required and enforcement. Medonte. The Division also - New Dwellings 110New Dwellings 160 Introduction (3) Inspection Services 645769 Development Services - (2) Permits 2018 Budget - 7 counter support and assistance in regards to building permit submission, inspections, - Total Permits Issued Total Permits Issued (1) Administration2015 2016 The Building Division provides technical assistance and enforcement of both Provincial and Municipal regulations. Provincialdivision enforces the Ontario Building Code to ensure that all construction within the municipality meets the minimum standensuring life safety for all residents, businesses, and workers that choose to live and/or work in Oroprovides significant frontThe Building Division provides service through three (3) areas, each service consists of several activities. 11 Page 70 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... compliance including continued long term tion processes, increased OBC Code changes to be implemented in review of counter and inspec New Dwellings 164 implementation of new septic inspector position, Continued provincial regulatory pressures and regulatory customer service survey continues to identify concerns with the permit - 722 ) Oct. Development Services - 2018 Budget - 7 Total Permits Issued (to 12) - irements and CA permit requirements which are outside of Township control staff training and succession planning, implementation of performance management program 2017 Legislative requirements and risk management the requirement to implement new procedures for conformity with the regulations 2017 (SBBusiness continuity and staff resource allocations absence of CBO presents on going management challengesContinued improvements to customer service delivery required implementation of technology in the field, continued service delivery efficiencies and timeline improvementsPermit and Inspection Services are mandated requ Environmental Scan 12 Page 71 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... permit affects next phase implementation and inspection beginning in costing and establish baseline for performance measures; igher levels of service. Whispering Creek (Edgar), Braestone, Turtle River, Meadow Acres, Diamond - ivers, streams, ponds that are tributaries that feed into Lake Simcoe in 2017 law for implementation in 2018 - vement in historical building legal matters associated with permits and inspections Development Services - (Environmental Initiatives) 2018 Budget - 7 in 2017 Building Fees By ubmission pressures and revise 00 properties 4 Continue permit sValley Changing community demographics and expectations for h Develop policies to establish levels of service, and ensure regulatory compliance, mitigate risk from construction without a Tracking of key Department data to ensure accuracy of activity based ReviewReview process for Orders to Comply and communications regarding construction without a permit Continued resolution and staff involOversight of the Provincially mandated septic maintenance program 2017 for all properties within 100 metres of all rover 3 Initiatives for 2018 13 Page 72 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... Development Services - 2018 Budget - 7 14 Page 73 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... Development Engineering Development Services - 2018 Budget - 7 2018 Budget 15 Page 74 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... e law Amendments, Plans of Subdivision/Condominium, Site - objectives through the effective and efficient delivery of development engineering practitioners, developers and residents regarding conformity to Introduction al Plan and Zoning By Engineering Policies, Process and Design Standards, evaluates development term technical policies, processes and standards through the development and - requirement for, complexity of and review of ELG Plans. Development Services - residential, industrial, commercial and institutional development applications from the perspectiv - 2018 Budget - 7 Grading (ELG) Plans Review: 200 provides technical and policy review and approvals to both the Planning and Building Divisions. and providing comment on Offici design and construction review, acceptance and final assumption of completed infrastructure works for site plan Engineered Lot Certification and Final Inspections: 62Zoning, Severance, Minor Variance, Consent Applications review / comment: 95Industrial / Commercial / Institutional (ICI) Site Plan Review: 12 reviewing, and administering of engineering design, Providingdevelopments and plan of subdivision projects within the Township.ReviewingPlan, Minor Variance, and Consent applications from the perspective of conformity with the Townships engineering and design standards and sound engineering practices. AdministerDevelopment Engineering projects and activities assigned them. Development Applications:Improved Process for assessing the Development Engineering Development Engineering Development Engineering establishes longapplications based on Provincial, County, and Township engineering policies and standards and on sound engineering practices. Development Engineering provides advice and support to Development Engineering supports the achievement of corporateengineering services through four (4) key activities: Environmental Scan 16 Page 75 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... ment. 6 Deviation). ar), Braestone Ph. 1a,b,c & Ph. 2, tied into Line - law Review. - Braestone Ph. 1 a,b,c & Ph. 2, Kayley Estates, Forest Heights, Development Services - 2018 Budget - 7 Updates / Revisions to the 2016 Development Engineering Policies, Process and Design Standards.Continue to examine processes and procedures to improve the Development Engineering service deliverables.Projected increase in Site Plan development application / submissions. Expected similar activity level for: Zoning, Severance, Minor Variance, Consent Applications review / comReview, comment, input on the Official Plan Review and Zoning By Considerable activity level increase for: Craighurst Land Group (Geranium), Horseshoe Valley/Skyline. Diamond Valley Ph. 3a,b,&c, Houben Ph. 1&2, Horseshoe Ridge (HVL), Bachly Ph. 2, Turtle River (Moonstone), Various works required for the following subdivision developments: Whispering Creek (Edg Initiatives for 2018 17 Page 76 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... Environmental Development Services - 2018 Budget - 7 2018 Budget Associations, and Septic Maintenance) (Conservation Authorities, Environmental 18 Page 77 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... ) 18 20 - 0 1 not included above as discussed in Corporate ordination of services provided by the Conservation - ter Protection, Clean Water Act, and Lake Simcoe Protection regards to the co INTRODUCTION Environmental Authorities (20 booked as $4,200 \[ORIGINALLY: Development Services - 2018 Budget - 7 \] as a separate authority Note: SSEA Sustainability Plan was completed through the SSEA and resulted in future formation of Sustainable Severn Sound(SSS)SSS 2018 Budget Request of $ 10,000 Overview The Development Services Department provides oversight inAuthorities (LSRCA and NVCA) and the Environmental Associations (SSEA); representation on the Sustainable Severn Sound Committee; and implementation of Provincial Legislation (Source WaPlan).19 Page 78 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... eptic Maintenance Program Statistics S Development Services - 2018 Budget - 7 20 Page 79 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... ice d within l head protection next phase implementation and ection Plan (SWPP) including development of law to reflect source water protection/wel - 0 metres of all rivers, streams, ponds that are tributaries that feed into of inspections required for Provincially mandated septic maintenance program Simcoe Protection Plan (LSPP) and Source Water Protection Plan to be implemented Development Services - challenges with prioritization of septic maintenance program inspections and increased in 2018 Budget - 7 affects over 3000 properties house administration of the sewage maintenance inspection program for Lake Simcoe shoreline & municipal well house administration of the Provincially mandated septic maintenance program -- 8 s for permits and the provincial septic maintenance program Incorporation of policies within the Lake Preparation of updated map schedules for Official Plan and Zoning ByareasStaff resource allocations submission of septic permit submissions Continued training of frontline staff to implement the Source Water Protprocess/applications for SPP review and consultation, database, and reporting frameworkLegislative requirements will continue to pose administrative challenges and elevated expectations for reporting and/or servdeliveryContinued inheads to ensure legislative compliance and implementation of the next phase of the inspection program for all properties 100 metres of rivers, streams, lakes or ponds and tributaries that feeds into Lake SimcoeActive involvement in the continued implementation and promotion of Sustainable Severn SoundOn going public education and communication Continued ininspection beginning in 2017 for all properties within 10Lake Simcoe Implementation of a full time Septic Inspector position for review of all new septic permit submissions, septic revisions, aninspection Environmental Scan Initiatives for 201 21 Page 80 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... AS PRESENTED DEC 1, 2017 Development Services - 2018 Budget - 7 22 Page 81 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... AS REVISED DEC 13, 2017 Development Services - 2018 Budget - 7 23 Page 82 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... Municipal Law Enforcement - Development Services - 2018 Budget - 7 2018 Budget 24 Page 83 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... . for the laws - laws. - Township By (located under separate cover) laws, both proactively and reactively. The - Department. Introduction Services Development Development Services - uding Animal Control) laws, and issuance of various permits and licences pursuant to the Town - (incl 2018 Budget - 7 tion Education & EnforcementLicences & PermitsAdministra Municipal Law Enforcement is a Division of the Municipal Law Enforcement Officers make every attempt to work with individuals to obtain compliance with thewherever possible, by providing a strong educational component to their activities. Municipal Law Enforcement is responsible Municipal Law Enforcement is responsible for the oversight of the School Crossing Guard function Municipal Law Enforcement provides activities through the following services: 25 Page 84 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... law - laws - laws - Township By laws - law and Review of applications - laws - Officer law - focusing on the following items: Development Services - 2018 Budget - 7 Property Standards going education with residents and visitors to achieve compliance with municipal legislation - - , Municipal Law Enforcement had the following accomplishments:, Municipal Law Enforcement will be Implementation of online ticket payments (Paytickets.ca)Addition of a new Municipal Law Enforcement Implementation of a new Canine Licensing ProgramConsultation with all licensed Tow Companies, establishment of a new Towing ByReContinued proactive and reactive enforcement of Continued education of Township Regulatory ByOngoing administration of the Site Alteration ByReview of Property Standards LegislationImplementation of a Property Standards ByPart 1 Training for Fees Review associated with Licensing and PermitsReview/Implementation of Short Term Rentals/Licensing ByReview and Update TownsOnReview and update the dog tag licensing process/programContinue monitoring and enforcement of Special Events throughout the Township 78 Environmental Scan In 201 Initiatives for 2018 In 201 26 Page 85 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... he 10 265 . 37 2017 141 227 10 180 45 2016 160 250 Towing rcement has dealt with from 2013 to 2017 Sign 19 270 Zoning 24 2015 172 Occurrences 280 Clean and Clear 36 Canine 266 45 Development Services - only include January through till September occurrences. 2014 220 374 2018 Budget - 7 35 228 52 2013 237 ustrates the more common occurrences that Municipal Law Enfo 442 ears. Please note that the 2017 0 50 500450400350300250200150100 Occurrences Municipal Law Enforcement began tracking occurrences in February 2012 and have continued to update the tracking system over tpast 5 y The chart ill 27 Page 86 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... Please . Kennels Towing w Enforcement Division from 2014 to 2017 2017 Refreshments 2016 the Municipal La 2015 2014 Permits and Licenses Fireworks Development Services - Signs 2018 Budget - 7 Pools hart below shows the Total permits and licenses issued by c 0 80604020 120100 Thenote that 2017 statistics only include from January through till September. 28 Page 87 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... - pecial S nd 65 days Township. th the a requirement for Township to perform on Piling of SnowTowing law, there has been - site during the events to ensure compliance. Officers, cumenting and obtaining the necessary evidence for - Canine ControlSignsZoning law to assist with sound levels during live outdoor events. - uired to continue to ensure compliance with all legislation time Officers. - site during the event do - law and Special Events By - ParkingReduced LoadsParkland Regulations Development Services - site monitoring equipment; and being on - 2018 Budget - 7 site and off - ility is divided between the three full nt of Canine Control outside of regular business hours, over the past few years the Officers have responded to mer service. scale events throughout the Township, staff will be req laws are examples of legislation that are commonly addressed by the Municipal Law Enforcement Officers: -- NoiseHeavy Truck Traffic Call Rotation - Education & Enforcement and Canine Control The following By On Municipal Law Enforcement Officers to be available to respond to dogs at large and dog bites 24 hours a day, 7 days a week, 3per year. This responsib In addition to enforcemenoise complaints, and parking concerns related to winter road maintenance after hours, to address the needs of the Township aenhance our custo General Investigation Over the past few years, Officers have investigated several potential Zoning Infractions during Special Events throughout theThese investigations have required the Officers to be onincrease in largeduring these events. Sound Monitoring Amendments were made to both the Noise ByThese amendments resulted in the hiring of Acoustical Engineers to assist in monitoring and measuring of sound during certainEvents; the setting up of onin conjunction with the Acoustical Engineers, responded to concerns related to the sound levels throughout the site sound level readings. 29 Page 88 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... and able . law. - Tow Truck DriversDog Kennels scale events over the last few years, the Township - Discharge of Display FireworksPool Fences law, the Township did not require Refreshment Stand to be licensed at the - of each year. law and increase in large - st Tow TrucksAnnual Dog TagsSelling of Consumer Fireworks Development Services - laws. - 2018 Budget - 7 law - Discharge of Consumer FireworksSignsSite Alteration Stand By Tow CompaniesRefreshment Stands reshment Stand Licences expire on December 31 Permits:Licences: Licences & Permits Municipal Law Enforcement is responsible for the acceptance, review (including site inspections) and issuance of both PermitsLicenses applicable to Township By Refreshment Prior to the enactment of the current Refreshment Stand By With the enactment of the current Refreshment Stand Byhas gone from licensing less than 10 Refreshment Stands per year to licensing over 60 Refreshment Stands per year Municipal Law Enforcement receives the application with all applicable documents. The application is circulated to the applicdepartments for comments, an inspection is conducted of the Refreshment Stand and, if approved, a license is issued. All Ref 30 Page 89 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... nt to te the law - address a growing concern in relation to fill being transported he application process, the owner must provide the applicable tow related licenses. law was enacted to - roviding the service on scene. Development Services - spatch licensed companies as required by the Ontario Provincial Police. law is conducted both proactively and reactively with a significant reliance on the Ontario Provincial - Medonte. The By ntenance - ement issued approximately 59 2018 Budget - 7 route with specific times for operation and restrictions on the quantity of trucks coming to the site per day law was enacted in 2016, to prohibit and regulate the placing, dumping or removal of fill and the alteration of the - law, a Rotational Call List was established and is maintained by Municipal Law Enforcement. The Rotational Call List - law was enacted as a result of concerns with Tow Companies removing vehicles from a scene and impounding them in law was developed in consultation with the Tow Companies and the Ontario Provincial Police. -- process law - law provides for an annual licensing process. As part of tlaw addresses the following: , Municipal Law Enforc -- Permit Allows applicants to submit detailed plans, signed off by a Qualified EngineerApplicants submit required fees to cover the application process and securities to be utilized in the event of damages causedTownship infrastructureAn approved haulApplicant is required, upon request, to supply the Municipal Law Enforcement with records of all deliveries to the siteRequirements for road maiMeasurements for dust controlPeriodic soil sampling by a Qualified Engineer to ensure compliance with the By ate Towing By The Towing Bya compound well outside the Township limits, wit The Towing By The Bydocumentation to be reviewed by Municipal Law Enforcement. Once all of the documentation is reviewed, Municipal Law Enforcemeinspect the compound and trucks, and licenses are provided. To d As part of the Byis utilized by a third party agency to di The enforcement of the Towing ByPolice to ensure that licensed companies are p Site Alteration The Site Alteration Bygrade within the Township of Orointo the Township, from unknown origins, and dumped on lands in the Township, without measures in place to monitor and regulamaterials. The By 31 Page 90 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... Development Services - 2018 Budget - 7 Site inspections are carried out throughout the process 32 Page 91 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... 2016. our - 11 Victoria Day to Lab Guards law - Input of data to tracks permits, licensing, parking tickets and occurrences, and generate various documents and statistical informationPermit Parking changed from Saturday, Sunday and holidays to 7 days a week Day inclusiveArrange for and oversight of Pay and Display machines at Bayview Memorial Park and Line 9 Boat LaunchCarthew Bay Boat Launch, Shanty Bay Boat Launch and Shanty Bay Wharf require permits to park from Victoria Day to Labour Day inclusiveSeasonal Officers going door to door to educate and canvass dog tag salesAddition of: Inoperative vehicles and boats; Long grass restrictions and requirements to remove noxious weeds Not a significant change. Separate Kennel BySpecified Kennels and recognized Sled Dog and Hobby KennelsProvides for the licensing of Tow Companies, Tow Trucks and driversExtensive application process with required annual inspections of all components & maintenance of a Rotational Call List Training of Crossing Provision of required equipmentUndertaking Crossing Guard duties in the absence of a Crossing Guard Provides for the licensing of vendors & a permit process for individual wishing to discharge fireworks Result of Change Development Services - law - law law- - 2018 Budget - Crossing Guards 7 law - law Permit Parking By - Updated Canine Control By Updated Kennel LicensingNew Towing By Oversight of Township New Fireworks ByTracking SoftwareAmendment to Dog Tag SalesUpdated Clean and Clear By Change Year 2011201220132014 Impacts to Municipal Law Enforcement DutiesSince 2011, the Municipal Law within the Township. Below is a chart that indicates some of the significant changes that the Municipal Law Enforcement Division has faced from 20 33 Page 92 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... 5 year Pound Services Sale of refreshments for immediate consumption require a license, including at Special EventsNoise monitoringMonitoring and enforcement during Special EventsRegulates the movement of fillPermit process establishedExtensive application process to be reviewed by Planning Staff and Municipal LawRequirement for site inspections. Data collection between 9:00 a.m. to 3:00 a.m. on event daysHeartland Kennel, in the Township, now provides the Township with the Agreement Result of Change Development Services - law - 2018 Budget - law -7 law - Alteration By Updated Refreshment Stand BySpecial Events ByNew SiteDeveloped Sound Monitoring Program New Pound Service Agreement Change Year 20152016 34 Page 93 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... Development Services - 2018 Budget - 7 35 Page 94 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... School Crossing Guards - Development Services - 2018 Budget - 7 018 Budget 2 36 Page 95 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... s carry out the School Crossing Guard duties. Introduction Services, is responsible for the oversight of the School Crossing Guard West Development Development Services - 290 Moonstone Road East 1871 Ridge Road 2018 Budget - 7 Shanty Bay Public School Moonstone Elementary School Municipal Law Enforcement, a Division of function, and providing all the necessary equipment. The Township provides a School Crossing Guard at each of the following locations: The School Crossing Guards are on duty before school, at lunch (Moonstone) and after school during the school year. When a School Crossing Guard is absent, the Municipal Law Enforcement Officer 37 Page 96 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... AS PRESENTED DEC 1, 2017 Development Services - 2018 Budget - 7 38 Page 97 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... AS REVISED DEC 13, 2017 Development Services - 2018 Budget - 7 39 Page 98 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... Service Levels Development Services - 2018 Budget - 7 40 Page 99 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... lanning P Development Services - 2018 Budget - 7 41 Page 100 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... Development Services - 2018 Budget - 7 42 Page 101 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... Development Services - 2018 Budget - 7 43 Page 102 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... Development Services - 2018 Budget - 7 44 Page 103 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... Building Development Services - 2018 Budget - 7 45 Page 104 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... Development Services - 2018 Budget - 7 46 Page 105 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... Development Services - 2018 Budget - 7 47 Page 106 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... Development Services - Environmental/Septic Maintenance Program 2018 Budget - 7 48 Page 107 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... Development Services - 2018 Budget - 7 49 Page 108 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... Development Services - 2018 Budget - 7 50 Page 109 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... Municipal Law Enforcement Development Services - 2018 Budget - 7 51 Page 110 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... Development Services - 2018 Budget - 7 52 Page 111 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... Development Services - 2018 Budget - 7 53 Page 112 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... Development Services - 2018 Budget - 7 54 Page 113 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... School Crossing Guards Development Services - 2018 Budget - 7 55 Page 114 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... BUDGET EMERGENCY 8 SERVICES 201 FIRE & Page 115 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... are . calls per residents 600 Fire Prevention Medonte - p. These services aid agreements ty Chief, ll Oro Depu to approximately Assistant r the protection of a Chief, land Fire Urban Interface and Aircraft Rescue at - n average the department responds . O Medonte residents, business owners and the general travelling public. - d of a Fire Chief, Deputy Fire volunteer firefighters when at full compliment 152 and Departmental Overview (Hazmat) ssistant Emergency Services - get emergencies Department provides a wide range of services in order to provide fo tection of persons and property to all Oro 2018 Bud - 8 Emergency Services Department is to prevent fires, to educate the public with regards to fire related risks, to Fire Officer, Administrative A out of six stations, they are Shanty Bay, Hawkestone, Horseshoe Valley, Rugby, Warminster, and Moonstone. Hazardous Materials , all of which combine for the protection of lives and property ural Fires Medonte Fire & Emergency Services Department is comprise - operating Emergency Management StructAutomobile AccidentsMedical EmergenciesCounty Special Events An additional range of services are provided such as Water Rescue, Search & Rescue and WildSimcoe County Airport for pro The Oro/Life Safety Education The Fire & Emergency Services and visitorsyear Introduction The main objectives of theenforce fire safety standards, to fight and suppress fires, and to plan and respond to all emergencies throughout the Townshiprovided to the Townships residents, business community and adjoining communities through various mutual and automatic The scope of our emergency service is very broad that ranges from the following responses:2 Page 116 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... Department provides services through the following programs: Emergency Services - get Week 2018 Bud - 8 Preparedness Ice Rescue Response elivery of emergency response services based on hazards and the needs of the community Education DStructure firesAutomobile firesRescue Grass/ brush firesAircraft incidentsMedical emergenciesHazardous Materials ResponseMutual AidAutomatic AidInvestigationsFire InvestigationsFire Safety InspectionsGroup home inspectionsFoster home inspections School inspection and evacuation drillsFire Safety Plan reviewsInspections on request or complaintsSchool programsFairsSeniors groupsFire Prevention WeekEmergency Station toursGuides / Scouts Medonte Fire & Emergency Services - EmergencyFire Prevention Public Oro Program Services The 3 Page 117 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... & firefighters staff municipal community training programs to firefighters Emergency Services - get 2018 Bud - 8 support, coordination and supervision to the entire fire department Farmers Market relations r Curriculum u Alarmed for Life ProgramOK FridayTownship Emergency Management PlanningEmergency Preparedness training for Emergency Preparedness weekEmergency Response plansCoordination with all emergency agenciesCounty Emergency Response CommitteeCreation and delivery of monthly Maintaining legislated standardsCoordination of external trainingOntario Fire College NFPA standards OFM Hazardous materials trainingSpecialized trainingBest PracticesAdministrative Emergency response reporting and documentationLegislated reportingInvestigationsRecords managementCustomer serviceBurning permission requestsFleet managementEquipment maintenanceFirefighter Recruitment & RetentionLaboHealth & Wellness ProgramFirefighter Awards & Recognition Emergency ManagementTrainingAdministration 4 Page 118 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... for rovincial requirements, Emergency Management in as well as community partners support the delivery of dispatch and communication services - the accomplishments are within the planned objectives/initiatives for the multiple; are , members of Council 7 aff preventative maintenance program Emergency Management and Civil Protection Act programs Orillia Fire Department infrastructure improved ownship st t City of of the Fire Protection and Prevention Act as per Public Education and Fire Inspections. Emergency Services Fire Plan - by of get 17 number 20 communications Provided Acts and Legislation week activities 2018 Bud requirements - maintenance and management 8 . at the OK Friday Farmers Market h ervices accomplishments for 201Firefighters. Implementation S to the radio on mandated s Fire Prevention Public Education Dispatching) Preparedness with all parties and stakeholders in Simcoe County. held with raining programs for a Meetings s Gas Training provided by Union Gas (Fireresponse crewsRadio equipment upgrade Emergency orking and etw rovided t Officers Meeting CommunicationsWork continuedWater Tanker Shuttle RecertificationHazardous Materials Team Recertification Replacement of the Aerial Apparatus New Pumper / Tanker in Station #2Redeployment of tankersDigital Continued with equipment upgrading and Planned and provided Emergency Services for two large scale events held at Burls CreekCompleted the PEnsured that the Township was in compliance withEnhanced our Alarmed for Life ProgramFire Prevention BootEmergency Fire Prevention week activitiesNNatural Major Accomplishments in The Fire department and prioritized in conjunction with the objectives and goals for the Corporation. While keeping in step with our Pmandates and Compliance with all 5 Page 119 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... . Gone these large poses some a high priority in ime departments. meet the needs of the . area, which Management and organization of of the community is changing rces. up - to insure safety for all . We continue to look at ways to attract and make emergencies. Public Education is agencies related for weather related incidents. across the country seshoe Valley and Warminster response areas. Homes that are weather can require significant resou especially d manpower. Township, which to focus on. Developing plans for the every changing community as well as insuring for most rural departments emergencies as well as and training scale - we continue events in the challenge & Fire Sub Committee Emergency Services large - scale - get ealth & Safety Program large Committee 2018 Bud - 8 Scan fficer development training annual firefighter recruitment major entertainment events within the township while working with other Health & Safety as we must educate residents that they need to be prepared area, Environmental Completed theCorporateTrained staff with provincial requirements of Occupational Health and Safety ActContinued with OParticipated in Health & Wellness program for firefighters Recruitment & Retention of firefighters is becoming more challenging for the department as the are the days where firefighters lived and worked in the community. Many of our firefighters work outside of the local challenges during the daytime. This is a retain firefighters. The Township continues to grow with new developments mainly in the Horbeing built are much larger than the traditional raised bungalow that we see throughout the municipality. When fire occurs inhomes, it can require a significant amount of equipment anResidents moving from cities with fulltime fire departments to our area expect the same level of service as cities with fulltThe department is involved in staff for these events takes a significant amount of time for our full time staff. Staff must insure that the department can community as well as provide services for these events.Emergency Management is another area Township staff are trained to deal with this - 2018 6 Page 120 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... ability to have The continue to work with other we purchasing equipment Legislation and PTSD being major concerns. will help drive efficiencies throughout the department. that Presumptive economies of scale. Emergency Services - e get is an area of focus as with implementation of new technology continues to put pressure on the department when 2018 Bud - 8 We continue to work towards technology in fire apparatus will provide firefighters crucial information on the way to emergencies.The weak Canadian dollar departments on purchases to get thosFirefighter Health & Wellness 7 Page 121 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... AS PRESENTED DEC 1, 2017 Emergency Services - get 2018 Bud - 8 8 Page 122 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... 017 AS REVISED DEC 13, 2 Emergency Services - get 2018 Bud - 8 9 Page 123 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... healthy as well as ote ds and best practices. its in a couple of areas as our recru e have been fortunate to have waiting lists in Our firefighters are dedicated individuals who w past, 7 recruitment was one of our most successful to date. for the stations that had openings. The 24 that were selected . The 201 Our Fire Health & Safety Sub Committee continues to be active to have such great people. made included two open houses that were advertised. At those open we have challenges attracting new firefighters and ask questions and see what was involved. Members from er in firefighters as well as programs that focus on Mental Health issues in for our firefighters on a planned annual replacement program Our Fire Department Health and Safety Sub Committee meets on a regular time, the open houses and as we have said in the risk of canc daytime issues so that we can meet the needs of our community in a timely fashion. One of the changes that was ealth & Safety Committee. . Emergency Services - to help offset the get . 2018 Bud an opportunity to come in and speak to - 8 upgrade our Personal Protective Equipment maintenance. strategies that will help reduce the ost volunteer fire departments in the country have challenges during the daytime for emergency response and we are no the recruitment process we implemented strategies continue to focus on Health and Safety programs for our firefighters. recruit, train new firefighters each year as needed, Wellness program continues with weekly fitness activities held at fire stations. The team will be looking at new ways to prom have will e e W w , fitness, diet and mental health inue to , 2018 We continue to focus on Occupational Health and SafetyIn and provides a forum to discuss concerns and trends in the fire service. basis as well as participation in the Corporate HSignificant work has begun to review and update our operational guidelines and policies to insure that we are meeting standarNew updated Operational Guidelines will be introduced early in 2018.Our Health & lifestyles the fire service. As we do every yearenhancing our equipment Volunteer FirefightersAs stated in the past mdifferent.In 2017 we revamped our recruitment process. houses potential candidates hadeach station were involved in the recruitment process.We were pleasantly surprised by the number of people who attendedApproximately 50 applications were received. Of those applications 24 were selected successfully completed We contsome stations for people wanting to join our department. At the same community continues to change. Staff continue to look for ways to meet the needs of the community. give up large amounts of time to keep our community safe and we are fortunate 10 Page 124 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... for d fall centres in delivering program ummer an s two attend up training and training officer lexibility training f - make it difficult for our y for the Level 1 testing driver be read lengths will This will provide us recruits ing courses that may be offered as well as participation will insure that our Management training as well as a This area is a priority for us. This to the time required to attend those courses at the Ontario Fire College. for specialized train for Emergency members due Recently our Hazmat Team members conducted their annual recertification training. io Fire College are difficult to get and some of the course . meet the Level 1 Standard. and other agencies ions that can meet our needs. Emergency Services (HAZMAT) - at the Ontar s get . this year to provide better consistent training for all firefighters. st of our members who have to take vacation from their jobs to attend.Team also 2018 Bud updated- 8 ing budget he college is working with other training centres to offer courses however sending firefighters to these Materials was train This will continues to be a challenge for our our e an increased focus on Emergency Management planning and training for firefighters and Township staff. is a challenge for mo Hazardous courses are available at the Ontario Fire College for firefighters are hard to get into and some of these courses require firefighter them deployed to their stations in October. We are feeling very confident with this group of new firefighters. Training weeks, this bigger impact on ur recruit training program As stated in previous years t The Fire & Emergency Services Department is also responsible Training and DevelopmentA number of staff attended courses at the Ontario Fire College this year in the areas of fire investigation public education development. Again this past year coursemembers to attend.This year 24 new recruits completed our training program which was spread over a number of weekends and evenings during the swhich sawIn 2018 we hope to start work on a central training centre that will provide a place for more in house training.training to our firefighters. Oadministered by the province.OfficerWe continue to look at alternate course delivery optCourses thatto two has aWe will also be working with the Ontario Fire Collegewithin the County firefighters.In 2018 there will b 11 Page 125 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... and meet educating inviting the Emergency ed on any alarms that on community focused s raised from the pancake breakfast go back into d held in May and is . Fun we were invited into. If there were no working alarms we to deliver programs to the public. We deliver programs to s . we were able to provide them for those that needed them through , This event is e this program in 2018 provided that the funds are available to do so omes that in, tour the fire stations get information on home fire safety, has been held at the fire stations as an open house providing information aditionally tr information to the public. We also open up our doors at the Fire Stations and t their responsibilities are. e and Pancake Breakfast. . materials and Emergency Services - works with our firefighters from all station get larms were present and working in h larms. 2018 Bud - 8 This event is held in October seniors and many other groups and clubs. Our Fire Prevention Team promotes fire safety at fairs, special events and a number of projects such as the Alarmed for Life Program our Pancake Breakfast. We get a great response from the community in ke and CO A groups, ng the OK Friday Farmers Market checked to make sure that a community, reparedness. We provide Educational Emergency Prepardnes Week Open HousPpublic in and forthe Fire Prevention Weekof fire safety as well as fire extinguisher training. Residents can come our firefighters. revention & Public Education P cently members conducted a door to door program in Big Cedar Estates called Alarmed for Life. Firefighters went door to door While it is the homeowners responsibility to make sure they have working alarms Fire Our Fire Prevention / Life Safety EducatorSchools, community has been attendiRehomeowners on SmoFirefightersprovided and installed new ones or installed new batteries at no cost. Residents were educated on the requirements and advismay need to be replaced in the future as well as wha grants that we have received as well as fundraising projects. We hope to continuas we deemed this to be very successful. At a minimum would continue with the education component of the program. Each year we hold two major events: 12 Page 126 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... . at times utual and Automatic Aid , Health & Safety meetings, Meetings Fire Prevention/ Life Safety Educator to the emergencies. Depending on the aining programs with oversight from the Officer firefighters responding from six stations within the department with limited resources ecruit training program before they are sent to their Deputy Chief available on a daily basis to respond to emergencies. . staff attend can leave om alarm calls to structure fires. The township continues or recruit training of which staff need to attend on a more me Assistant which ullti F . and weekends of the full time staff to respond a day hrs. specialized training 24 . requires all has taken on the responsibility for firefighter tr ogram where some volunteers would be all take part in the evening nt a pr 365 days of the year Emergency Services Chief position - sis get of four staff on a daily basis. Council had endorsed this idea. It has had some success but staff are unable impleme are needs for firefighters and hold recruitments to fill those spots. Deputy training which challenge as many firefighters work out of the area 2018 Bud - 8 review, equivalent on average 1.5 emergency calls per day. These calls range fr Assistant and station ssistant. training sessions per month not including any recommended to continues to be Each year we Meetings The added regular eputy. asis. response Administrative A Currently the department has a roster of just under 120 firefighters with an approved roster of 150 an he Master Fire Plan Staffing:Currently the department has a fulltime compliment of a Fire Chief, Deputy Fire Chief,and The department relies on its volunteer firefighters to respond to emergencies with in the township as well as responding to Mcalls. the municipality.It takes approximately 6 months from the beginning of the recruitment stage to completion of the rstations.DaytimeTThe intent was to phase in the to successfully get the required staff on a daily basis. The department responds toto grow with new subdivisions in the Horseshoe Valley and Warminster response areas.With limited firefighters available at some stations it sometimes emergency firefighters from other stations are paged out to respondFulltime staff are on call on a rotational baTraining Officer There are 12frequent bChief and D 13 Page 127 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... to plan form of inspections the ile there is cost recovery r it is in education requirements in order , whethe staff members can be tied up for a week or ime fire investigation training course. Once completed a fullt be involved in large scale events within the Township ave been major events held at Burls Creek. These events have taken significant resources Emergency Services - continues to get epartment 2018 Bud ownship residents are protected and that the events are safe. - 8 T To help with this we have been able to send three of our firefighters on both to insure that the & Emergency Services D ire F he Fire investigations and inspections can take up a significant amount of time in some cases allmore on investigations.we will have those firefighters assist on any investigations where it makes sense to do. Continued legislation changes and enforcement requirements require more time of staff as well as the training and to meet these changes.Tor emergency standby. In the last two years there hand staffWe expect that these events will continue and may grow in the future and will continue to put pressure on the department. Whfor these events it takes resources to manage them. 14 Page 128 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... BUDGET ERITAGE 8 H AND COMMUNITY SERVICES 201 OPERATIONS Page 129 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... . -year - ican Afrmmunity The 5 services as merica. This Church nce in accordance Medonte. The Oro - at no charge to the Township African Church. as well as the Oro - s to offset operational costs. Committee year trial period tural / historical significa - to preserve, protect, restore, and maintain historical issues of cul to generate revenue October 8 during the following times: - made available for tours and visitation with the assistance from the was troduction ite. In 4pm 4pm unty of Simcoe Museum for a one - - . al Historic S pm Church was completed with the assistance of Parks Canada, Ontario Trillium , built between 1846 and 1849, is a designated National Historic Site. It is one of the contains funding for the administration of the 4 -IĻƩźƷğŭĻ Ώ ation pm a committee of Council with a mandate in 2020 In 2017, the Church e that Black militiamen played in the defense of Upper Canada during the War of 1812, and is satellite to Co .ǒķŭĻƷ ЋЉЊБ Ώ В under a tributions. d Heritage Budget also provides recommendations to Council on staff to operate the church from May 20 Saturday and Sunday 12pm The for isions for parking relies on the sale of books, grants and donations d operate Heritage Committee Friday, Saturday and Sunday 10am Saturdays and Sundays 12 provide eritage Act. restoration of Oro African Episcopal Episcopal Church, a designated N Simcoe who Heritage Committee Medonte - y of OroHeritage CommitteeOro African Methodist Episcopal Church The documents, sites, facts and other pertinent findings of historical significance on behalf of the residents of OroMedonte with Ontario HMethodist The The last buildings erected by a community of African Canadians whose roots were uniquely anchored in the history of United EmpireLoyalists and represents the important rolalso represents early Upper Canada land policy. The Oro African Methodist Episcopal Church is one of, if not, the oldest African log church still standing in North Astands as a testament to both the Black Settlers who carefully crafted and cared for it for nearly 75 years and passionate coIn 2016, theFoundation and community conCountThe partnership May and June July and August September and October At its meeting of November 28, 2017, the County of Simcoe approved the continuation of the provision of interpretive provided in 2017 with minor amendments to the hours of operation. An objective for 2018 is to review and identify a preferred governance model for the management of Orocapital plan includes prov Ћ Page 130 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... l be a inherent and also re wil the assets the Township also , The Heritage Committee has now . This simple statement highlights $1,200 013 the County of Simcoe started a cultural . Township is rich in heritage and culture and has uture throughout the Township. In addition, the Township l Heritage Register. the ability to map cultural and heritage assets ure to ensure their preservation. , Exiting F is approximately ssments on properties considered. This will ensure cultural heritage eritage Proud H perty assessment IĻƩźƷğŭĻ igital mapping software present Ώ there will be increasing press cultural heritage asse , in an unbiased manner providing the Heritage Committee and Council with information from .ǒķŭĻƷ lan also presents an opportunity to review policies with respect to Heritage Preservation. ЋЉЊБ Ώ В for conducting The cost of an individual pro The Township prides itself on its and the community change The Township has a number of cairns, plaques and monuments , The advancements in GIS and d An aging boomer and senior cohort presents opportunity for community mobilization with respect to heritage. There is to base decisions. ttributes are properly assessed/identified Environmental Scan Heritage preservationconflict often present in the attempts to balance both preservation and progress. The established a policy to establish a policy and framework to establish a Municipalisted several buildings under this policy and act. As this process evolves and properties are considered for designation theneed to engage a consultant awhich Infrastructurehas a number of older structures, buildings, and other infrastructure that may hold cultural/heritage significance. As these continue to age Technologymapping exercise and updated their GIS database. Volunteers much knowledge and interest in these demographics to research, understand, and educate on issues surrounding heritage. Ќ Page 131 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... IĻƩźƷğŭĻ Ώ .ǒķŭĻƷ ЋЉЊБ Ώ В Ѝ Page 132 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... IĻƩźƷğŭĻ Ώ .ǒķŭĻƷ ЋЉЊБ Ώ В Ў Page 133 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... IĻƩźƷğŭĻ Ώ .ǒķŭĻƷ ЋЉЊБ Ώ В Џ Page 134 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... BUDGET 8 201 HEALTH SERVICES Page 135 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... Led -, of oner In 2017, ti 226 ft2 14,500. $ linic to 5 C of sidents accounting for nearly , a total of $343, 220 remains requesting financial support funding support the area occupied by the ing Line 4 North to the Huronia Nurse Practi cation to Council expand at 3353 As at December 31, 2016 funding to support the efforts of the Barrie and Orillia Physician pansion. Approximately $30,000 from the annual lease revenues are allocated to (HNPLC) January, 2014 station located - Health Services - LED CLINIC - 2000 patients. 2018 Budget - at the OPP sub 10 was completed in amount $4,000. has also provided communication to Council requesting to improve access to primary and specialized health care services. s ng was provided in the amount $4,000. from other areas. Budget has historically included Medonte encompass approximately 60 % of patients with Springwater re - approximately of 3000ft2 fundi . funded by the Ontario Ministry of Health and Long Term Care. It provides primary health care services and coming he current lease agreement expires in February 2019. T 0% addition 5 In 2017, (HNPLC) with HNPLC is % he Health Services HURONIA NURSE PRACTIONERThe municipality leases space ClinicThe preventative care to people of all ages.A building allowing it to serverepaying the reserve fund which funded the 2014 exoutstanding. Residents from Oro15 PHYSICIAN RECRUITMENT TRecruitment Committee The Orillia Physician Recruitment Committee has provided communi$10,000. The Barrie Area Physician funding was provided in the 2 Page 136 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... . include 4 Funeral, Burial Simcoe Muskoka Medonte - 38899, MedonteMedonteMedonte - --- Medonte - oposal to strengthen patient centered health care in Royal Victoria Regional Health Centre has now The recruitment of specialists continues to be a challenge following cemeteries as required by the A pr 15, Concession 9 area. Lot (Medonte) Township of OroLot 10, Concession 6(Oro) Township of OroPart East Half Lot 16, Concession 12, Oro, Being Part 2, Plan 51RTownship of OroLot 11, Concession 4 (Oro) Township of OroLot 11, Concession 12 (Oro) Township of Oro nity based prevention and care and perhaps additional Patients First Health Services - ives have proven to be fruitful and as such the area is no longer considered an . All cemeteries have an inactive status. 2018 Budget has reduced available funding. - 10 for the HNPLC and other service providers in the Local Health Integration Network (LHIN) & Prevention b) Funding Reform, c) Right Care, Right Place, Right Time d) Integration and Methodist Episcopal Church space Moon Private CemeteryAbandoned CemeteryAfrican CemeteryRugby Cemetery This will likely result in more commu which outlines a number of proposals to guide reform. RIES Priorities of the Ministry of Health and Long Term Care (MOHLTC) and the Northpillars: a) WellnessExecution. requirements for The MOHLTC has also recently released OntarioRecent physician recruitment initiatwhich is compounded by complexity of care requirements, new services provided, and regionalization of services which have been traditionally provided outside of the expanded services to include Advanced Cardiac Care and Child and Youth Mental Health. These programs will require recruitment of clinical specialists. CEMETE The Township has assumed ownership and responsibility of the and Cremation Services Act, 2002 Environmental scan 3 Page 137 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... ician recruitment as they view this outside of the mandate of Health Services - 2018 Budget - 10 A number of Municipalities have ceased to fund physGrowth in Barrie and across the region will continue to pressure demands for general and specialized health care. The aging population and complexity of care requirements will continue to pressure our Health Care System into the foreseeable future. The decline in participation in organized religion and volunteerism will put additional pressures on the Municipality Budget ConsiderationsThe 2018 Budget does not include an allocation for Physician Recruitment. 4 Page 138 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... Health Services - 2018 Budget - 10 AS PRESENTED DEC 1, 2017 5 Page 139 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... Health Services - AS REVISED DEC 13, 2017 2018 Budget - 10 6 Page 140 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... Health Services - 2018 Budget - 10 7 Page 141 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... Health Services - 2018 Budget - 10 8 Page 142 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... Health Services - 2018 Budget - 10 9 Page 143 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... BUDGET 8 AND COMMUNITY SERVICES 201 LIBRARY SERVICES OPERATIONS Page 144 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... three on fixed cost service agreement: of charge to its residents. area library boards Medonte are provided with free library service at any of the - Public Library which would provide free membership to residents at a Introduction Libraries ary service from the following three - 2018 Budget - 11 established a contract with the Orillia - Medonte contracts for libr - Barrie Public LibraryColdwater LibraryMidland Public Library The Township of Oro As a result of these contracts, the residents of the Township of Orolibraries. In 2016, the Township recost of $40 to the Township for each Township annual membership obtained throughout the year. The Library Services Act requires a Municipality to provide Library services that are free 2 Page 145 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... Libraries - 2018 Budget - 11 Medonte Residents) - Library Statistics (Oro 3 Page 146 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... All y, iveness, more , instated. sure given - On The Go it is likely that res This may also lead pressu resident fees in surrounding - g global attention and interest. ssure to reduce costs and/or increase ntacted/non The Government of Ontario is also currently age patterns and user preferences. electronic options for service provision. reader is approximately $80. While this is clearly the way of the future, - Libraries Texas opened the first bookless public library, gainin - third party digital service libraries use to offer patrons access to digital collections of eBooks, will fill the current need for traditional libraries as demographics and the availability of internet card and access to the internet. Patrons browse a virtual collection of thousands of titles and check 2018 Budget - Libraries continue to optimize their technology for efficiency and effectiveness. In addition this service from home through their personal computer as it is a service covered by membership. 11 movement towards more partnerships and ued OverDrive is a - sortiums and partnerships to access electronic materials. Statistics contin Coldwater Public Library is also considering its implementation. Township residents with valid library cards at any of Township residents accessing Library services in Orillia are pleased and express gratitude to have these services reResidents have enthusiastically taken out memberships and are engaging in Library programming. Technological advancements are bookless library. Canadian Universities have followed suit with the majority of journals and periodicals available online in electronic format. In 2013, San Antonio, To put things into perspective, the cost of a high quality eit is unreasonable to assume this present barriersthere will be ato greater options for satellite locations remote access to services once reserved within the walls of a library. Electronic Optionsaudiobooks, music and video that patrons can access through membership at their local library branch. To access the service, users just need a valid libraryout titles online, and read them in their web browser or on an eReader. OverDrive is in use by both the Orillia Public Librarleveraged through the Souprogram. these libraries, can accesslibraries continue to report a decline in circulation attributable to the shift to digital mediums which are difficult to meathe network of conexploring the feasibility of Provincial Digital Public Library. As Municipalities will continue to face financial challenges there will be continued prerevenues. While doing things differently i.e. electronic services will result in improvements with both efficiency and effectthere will be continued risk and uncertainty surrounding the fees associated with cocommunities. Technology and sophisticated software is being implemented to provide better data on us Environmental Scan 4 Page 147 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... ce continue to focus on the This trend is expected to continue as the Provin Libraries - 2018 Budget - 11 operating budget includes targets for cost reductions of $30,000 in 2019 and $30,000 in 2020 which would likely require a Libraries continue to evolve their programming to remain relevant to community needs and have taken on more literacy, educational, recreational and cultural programming. establishment of community hubs. year - Budget Considerations The 3fundamental shift in Library Service provision and service levels. 5 Page 148 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... Libraries - 2018 Budget - 11 6 Page 149 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... BUDGET 8 AND COMMUNITY SERVICES 201 /ƚƒƒǒƓźƷǤ Iğƌƌƭ Ώ COMMUNITY HALLS ЋЉЊБ .ǒķŭĻƷ Ώ ЊЋ OPERATIONS Њ Page 150 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... ture of the project. : . s to offset the operating costs and capital projects. with unicipality depending on the na associated and fundraising g the hall such as: Introduction and projects : 0 basis or financed 100% by the M /ƚƒƒǒƓźƷǤ Iğƌƌƭ Ώ ЋЉЊБ .ǒķŭĻƷ Ώ ЊЋ (snow removal and grass cutting) following communities Community Halls in partnership with community organized boards of management. The Community Halls i.e. safety equipment inspection 5 afety equirements estinguel anagement roject costs are shared on a 50/5 isk Mepairs upplies anitorial nsurance CarleyEadyEdgarHawkestoneJarrattHealth and SILegislative RWater TGrounds MaintenanceR Hydro/FSJR unicipality is responsible for the following costs The Township operates provide opportunities for local recreation, social and community programs and activitie Halls are provided in the Approved p The M The Hall Boards are responsible for the costs of operatin The Hall Boards retain the revenue derived from the rental of the Hall Ћ Page 151 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... - - by year for completion es to offset these expenditures. Municipal facilities. revenu This presents challenges for booking agents enough ngs. cutting and aspects of maintenance and repairs continue to Community Hall repairs and upgrades. Staff continue to work of , projects and funding have not yet been identified in the finalized expectations and an aging population. the ability of many halls to generate s ing such as snow removal, grass /ƚƒƒǒƓźƷǤ Iğƌƌƭ Ώ and Hall Boards continue to experience challenges with volunteers. 1,200 ft2) and accessibility barriers limits their use and ability to meet community needs. This - exceed ЋЉЊБ .ǒķŭĻƷ Ώ ЊЋ are now and funding model has yet to be alls (Approx.700 funding allocations within the budget to address ir personal contacts numbers and mmunity. additional investigative and remedial work took place to determine and address building deficiencies. Community , As the work there are no ill be compounded with increasing public Rising operating costs This may lead to halls being in a deficit position. Particularly as it relates to expensive repair needs. The Township funded operating costsrise. In 2017end. 2018 budget. The Community Halls are used for many community activities and are viewed by many as an important part of rural heritage and fabric of the coThe size of the HwVolunteerism continues to decline Community booking agents act as customer service representatives for bookias they use theprovided with a volunteer model. Environmental Scan Budget ConsiderationsCurrently finalizing the requirements and associated cost, phasing and funding considerations. A staff report is targetedend. Ќ Page 152 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... /ƚƒƒǒƓźƷǤ Iğƌƌƭ Ώ ЋЉЊБ .ǒķŭĻƷ Ώ ЊЋ Ѝ Page 153 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... /ƚƒƒǒƓźƷǤ Iğƌƌƭ Ώ ЋЉЊБ .ǒķŭĻƷ Ώ ЊЋ Ў Page 154 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... BUDGET 8 POLICE 201 Page 155 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... contract basis. - /ƚƒƒĻƓĭźƓŭ źƓ ЋЉЊЏͲ ķĻƷğĭŷƒĻƓƷ tƚƌźĭĻ Ώ ЋЉЊБ .ǒķŭĻƷ Ώ ЊЌ ƭƷğƷźƚƓ ƷŷğƷ źƭ ĭĻƓƷƩğƌƌǤ ƌƚĭğƷĻķ ğƷ IƚƩƭĻƭŷƚĻ ğƌƌĻǤ͵ Ώ Medonte is provided police services from the Ontario Provincial Police on a non - The Township of OroŷĻ ƒǒƓźĭźƦğƌźƷǤ ƩĻĭĻźǝĻƭ ƷŷĻ ƩĻǝĻƓǒĻ ŅƩƚƒ ŅźƓĻƭ źƭƭǒĻķ ǞźƷŷźƓ ƷŷĻ ƒǒƓźĭźƦğƌźƷǤ ĬǤ ƷŷĻ htt͵ƩĻǝĻƓǒĻ źƭ ƷƩğƓƭŅĻƩƩĻķ Ʒƚ ƷŷĻ ƒǒƓźĭźƦğƌźƷǤ͵ ŷĻ ƒǒƓźĭźƦğƌźƷǤ ƦƩƚǝźķĻƭ ğ ƭǒĬ Ћ Page 156 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... tƚƌźĭĻ Ώ ЋЉЊБ .ǒķŭĻƷ Ώ ЊЌ Ќ Page 157 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... tƚƌźĭĻ Ώ ЋЉЊБ .ǒķŭĻƷ Ώ ЊЌ Service Levels Ѝ Page 158 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... tƚƌźĭĻ Ώ ЋЉЊБ .ǒķŭĻƷ Ώ ЊЌ Ў Page 159 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... tƚƌźĭĻ Ώ ЋЉЊБ .ǒķŭĻƷ Ώ ЊЌ Џ Page 160 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... BUDGET VERVIEW 8 O AND COMMUNITY SERVICES 201 OPERATIONS Page 161 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... ty uni Introduction is comprised of Three Divisions: Recreation and Community Services, is responsible for overall management of the Township Roadway, Parks, Facility Department Operations & Community Services Admin - and Special Events 2018 Budget - Community Services 14 direct service provision. and Community Services Department provides activities through the following services: Roadway AdministrationRoadway Infrastructure and MaintenanceStormwater System MaintenanceRoadside Environment MaintenanceTraffic Control and Signage Winter Maintenance Nurse Practitioner ClinicPhysician Recruitment Cemeteries ooooooooo Roadways Parks and Sports FieldsRecreation Administration Recreation FacilitiesRecreation ProgramsLibrariesCommunity HallsHeritage Shared Costs (Administration Office) Health Infrastructure Management / Capital Projects in the various service areas Operations and The Operations and Infrastructure and Capital Projects The Operations and Community Services Department and Fleet (Excl. Fire), Infrastructure. It is also responsible for provision of community services through partnerships, commengagement and The Operations 2 Page 162 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... Operations & Community Services Admin - 2018 Budget - 14 Operations and Community Services Structure 3 Page 163 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... dex. . Studies ance, sk additional ment. . Used for 2017 crack sealing de sacs brought in house resulting in cost - and cul Planned projects completed below budget and eason. directional head, ditching projects established by priority, capital guiderail - provides advanced analytics for decision making using information faceted pavement management program was developed and implemented - controllers for sand/salt application and controllers that link to GPS. winter s rogram. . a multi in May 2017. . It will also serve to establish data for continuous improvement and ri , 2017/2018 mplemented brushing using bi i Software, which , surfacing and associated lifecycle. Operations & Community Services Admin for implementation - 2022 roads capital plan - the new Departmental organizational structure recommended through the Operations Service Review 2018 Budget law avoiding over $100,000 in annual future expenses and resulting in operating savings. - - Enhanced communication to residents on roads programs. 2017 14 the development of bridge and structure p savings as much as 30% material costs and analytics for 2018 evised Entrance By Accomplishments Successfully implementedto optimize investments in roadwaysprojects completed. CommencedCompleted the launch of Road Optimization obtained from roads needs studies to determine optimal courses of actions for the timing and selection of different maintenprojectsElevated focus on roadside improvements replacements. Implemented a number of procedures and processes to enhance occupational health safety and risk manageCompleted first stage of road network plans by completing updated inventory of roadway conditions using Pavement Condition InRevised Road Occupancy Bylaw Commenced enhancements to fleet management practices. RWith assistance from the County of Simcoehave shown management. On target for implementation inOptimized snow removal routes in 2016/2017 season. Routes for narrow roads avoidance. Routes revised and start times amended to reduce idle time and improve time of route clearing. 4 Page 164 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... g a which is , . tax levy or other reserves. structure renewal and . infra for through the Contracted Services ip of joint facility. Resulted in the SCDSB makin funded /external facilitate Canada 150 Celebrations. continuity of f residential units and associated infrastructure in grants ional 132 lane kilometers of roadway infrastructure over the past 4 number o . African Methodist Episcopal Church allows customers to view facility availability, register for programs, and - fleet needs Oro eceived $150,000 e mass gathering special events. growth in the oordinators are eligible for retirement in 2018. immediate C s larg and Special Events Software, which ed through budget stabilization are now Operation of the . perations rograms Management Plan and Strategies. vent responses (materials and labour) and Operations & Community Services Admin - esort and Community Service Organizations to Asset s hool and formalize a potential partnership with the Township. .three of the five O Increasing e 2018 Budget need for an additional route to maintain service levels (2019). Strategy in 2018. - - 14 with Horseshoe R planning ed participation in Recreation P Extension of lifecycle of light and heavy trucks by two years.Strategy to extend life of loaders to address Developed Master Plan for Bayview Memorial Park and rimprovements to Bayview Memorial ParkPartnership with County of Simcoe for the IncreasCollaboratedSuccessfully launched Max Galaxy Recreation navigate recreational services. Resulted in reduced administration and improved customer feedback. Worked with the Simcoe County District School Board (SCDSB) to explore partnershdecision to construct new scSignificant Items in business plansnow coming on stream Winter Maintenance Snow removal routes have been enlarged to accommodate an addityears. There will be a Fleet management One time operating projects historically fundSuccession 5 Page 165 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... . . , Asset Management. to optimize resource allocation Strategy currently under development Operations & Community Services Admin - business planning and development charges study. Railway Crossings, Fuel Regulations ure levels of service i.e. library services, reduction of subsidies for minor sports. 2018 Budget - 14 h legislation Completion of the Road Network Plan.Distribution of labour between divisions and projectsCompliance witPrepare for new development Repairs and upgrades to Community Halls Potential reduction in fut 6 Page 166 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... BUDGET 8 ROADWAYS AND COMMUNITY SERVICES 201 OPERATIONS Page 167 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... roadway nfrastructure km of lane 300 ЊЍͲЉЉЉ 1 ЊЌͲЉЊЎ ЊЋͲЉЉЉ approximately ЊЉͲЉЉЉ БͲЉЉЉ management of include infrastructure repair and maintenance, roadside ЏͲЉЉЉ Activities . Introduction ЌͲЍЌЍЍͲЉЉЉ ƩğƓƭƦƚƩƷğƷźƚƓ Ώ ЋЉЊЏ IƚǒƩƭ ŅƚƩ {ƓƚǞ tƌƚǞźƓŭ ε bźŭŷƷ tğƷƩƚƌ ЋͲЉЉЉ operating activities associated with the Љ ЋЉЊБ .ǒķŭĻƷ Ώ bridge and culvert structures ЊЎ bźŭŷƷ tğƷƩƚƌ {ƓƚǞ tƌƚǞźƓŭ n and coordination of utilities within the roadways. 50 municipal Roadways The Township provides a variety of infrastructure and maintenance, traffic control and signage, winter operations, drainage, fleet management, right of way regulation, training, iplanning and desig Ћ Page 168 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... БͲЉЉЉ АͲЎЉЊ АͲЉЉЉ ЏͲЉЉЉ ЎͲЉЉЉ ЍͲЉЉЉ ЌͲЉЉЉ ЋͲЉЉЉ ƩğƓƭƦƚƩƷğƷźƚƓ Ώ ЋЉЊЏ IƚǒƩƭ ŅƚƩ ağźƓƷĻƓğƓĭĻ ƚŅ wƚğķ {ǒƩŅğĭĻƭ ЊͲЉЉЉ ЎЎБ ЋЉЊБ .ǒķŭĻƷ ЍЏ ЍЋ Ώ Љ ЊЎ IğƩķƷƚƦ \[ƚƚƭĻƷƚƦ 5ǒƭƷ \[ğǤĻƩ \[źƓĻ tğźƓƷźƓŭ Ќ Page 169 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... ЎͲЉЉЉ ЍͲЏЉЉ ЍͲЎЉЉ ЍͲЉЉЉ ЌͲЎЉЉ ЌͲЉЉЉ ЋͲЎЉЉ ЋͲЉЉЉ ЊͲЎЉЉ ЊͲЉЉЉ ЎЉЉ ƩğƓƭƦƚƩƷğƷźƚƓ Ώ ЋЉЊЏ IƚǒƩƭ ŅƚƩ 5ƩğźƓğŭĻ ağźƓƷĻƓğƓĭĻ ЊЊЋ ЏЉ Љ ЋЉЊБ .ǒķŭĻƷ 5źƷĭŷźƓŭ Ώ ЊЎ /ǒƩĬƭ ε /ğƷĭŷĬğƭźƓ {ƷƚƩƒǞğƷĻƩ aŭƒƷ tƚƓķƭ Ѝ Page 170 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... ЏͲЉЉЉ ЍͲАВЍ ЎͲЉЉЉ ЍͲЉЉЉ ЌͲЉЉЉ ЋͲЉЉЉ ΛĻǣĭƌǒķźƓŭ ķƩğźƓğŭĻΜ ƩğƓƭƦƚƩƷğƷźƚƓ Ώ ЊͲЉЉЉ ЋЉЊЏ IƚǒƩƭ ŅƚƩ wƚğķƭźķĻ ağźƓƷĻƓğƓĭĻ ЌЍЋ ЋБ Љ ЋЉЊБ .ǒķŭĻƷ Ώ ЊЎ .ƩǒƭŷźƓŭ DƩğƭƭ /ǒƷƷźƓŭ 5ĻĬƩźƭ ε \[źƷƷĻƩ Ў Page 171 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... e of th studies commissioned by ire at 4.81. The survey also Previous e 4.5 on scale of 5 only after F cture reinvestment requirements. or residents. The figure below from the 2014 External Customer Survey p faces a significant infrastructure deficit. significant infrastru for ƩğƓƭƦƚƩƷğƷźƚƓ Ώ he Townshi ЋЉЊБ .ǒķŭĻƷ Ώ ЊЎ including its asset management plan, roads need study, engineering inspections of bridges and facility condition have identified the need hlight similar more pronounced concerns compounded by aging infrastructure and changing expectations of the roadways as an area of high priority and importance to residenc Like many municipalities in Ontario, tthe Township assessments Customer Satisfaction The condition of roads, continues to be a main concern fidentifies highlighted that residents are becoming increasingly dissatisfied with road upgrades and maintenance and repairs. The results2016 external higcommunity on service levels such as winter maintenance. Environmental Scan Џ Page 172 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... f the Current will be a key on open work 2022. A review of e Township depending - tments. While the work rk and associated impact on moving from good to fair to poor its performance /bridges review undertaken on bridges. . Need to establish protocols on how to establish for roadside safety (guiderail and barriers). route optimizing and increasing the effectiveness enance is ll result in roads ; allow the Township toanticipated early 2018 maintenance activities and as such, the overall condition of its A process review of work order management systems snow removal . To optimize the lifecycle an increased emphasis on preventative preventative maint does not ; ; entifies $3,376,700 in bridge works within the immediate timeframe and an current system ƩğƓƭƦƚƩƷğƷźƚƓ Ώ initiative in the first quarter 2018. 5 year time horizon. An additional $2,087,200 . - uction decisions and the assumption of new development have extended routes and reduced service ЋЉЊБ .ǒķŭĻƷ Ώ ЊЎ and its annual deferred maintenance artment has realized many successes in and communicate with the publicSidewalk surface discontinuities engineering, and engaging the team in transformative efforts aligned with the vision of Service Excellence. - network due to usage and climatic conditions, which wi Anticipated changes to include: While the Township has made significant investments in the road network, the roads needs assessment identified the previous cost red response times Changes to Provincial Minimum Maintenance Standards and bridge o road condition.fact that it does not currently allocate sufficient funding for road road network will continue to deteriorate despite improvements made on an annual basis.The effects of this infrastructure deficit are manifested through the deterioration of the road netwodriving conditions. The results of the 2014 community survey indicate that respondents had relatively high levels of dissatisfaction with the surface condition of the road network.The 2017 Municipal Bridge Inspection Report idadditional $2,845,000 in the 1funding allocations address only urgent high priority works. maintenance should be undertaken. Currently, minimalThe Operations Depthrough process reHowever, levels associated with Winter Maintenance. New routes will be required to address the pressures in 2018winter maintenance will be a priority captures requests for service from residents and Council members and assigns work within the Deparorder system is in place and does effectively assign work, the current system does not (i) have a consistent approach to assigning priorities to work orders and as a result, similar situations may elicit a different response from thon the individuals involved; and (ii) the orders, priority for Operations in 2018Legislative requirements and risk management А Page 173 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... . nges e , requires that through sweeping. . 8 ed as it may no longer be landfill present ongoing chall , . the priority focus for 201 Grade Crossing Regulationflooding, erosion, tree removal ost avoidance associated with culvert 2018 275 - The freeze/thaw cycles of 2016/2017 has led to an . etition for talent succession planning will be a s resulting in material as cover for ing intenance section 11 (2) which allows for employees and contractors for a s i.e. break downs and illness weather pattern O.Reg. 366/09 . way radios will be revoked as of January 1, - exhaust at yards Medonte Landfill has accepted sand from winter maintenance collectstructure will assist in increasing the focus on the effectiveness of operations activities and ƩğƓƭƦƚƩƷğƷźƚƓ -- Ώ and expectations for higher levels of service. infrastructure and maintenance requirements. Examples: Diamond Valley, Braestone, standards including winter ma feasibility of recycling sand for reuse in winter operations. e that they may no longer be accept Under the Railway Safety Act, Regulation SOR/2014 ЋЉЊБ .ǒķŭĻƷ Ώ for mechanical ЊЎ Sidewalk winter maintenance; andBicycle lanes 12 of the regulation. . Staff are reviewing the Railway Crossings municipalities provide information to the Railway in regards to all grade crossings. This information is required under sectionRequirement for salt management plans Fuel Management Code complianceRequirement for Hands Free Radios road authority to use hand held twoJoint and Several Liability. developments resulting in new red oooooo creasing frequency and severity of storm and fluctuating Inrequirements, and increased frequency of salt/sand for winter maintenance. unfavorable variance in the 2017 winter sand allocation. Historically the County of Simcoe OroThe County has provided noticrequiBusiness continuity in events of labour or equipment disruptionNew Meadow Acres, Isabella Estates, LandscapesExternal insurance premiums and Bill 148 will continue to pressure the viability of service level agreements with contractorsChanging community demographics Tourism and new business needs create additional pressures for increased levels of service. The revised Entrance Bylaw approved in 2017 has resulted in savings of $50,000 and creplacements. Technology presents significant opportunity for increased efficiency and effectiveness The recent Operations Department reinfrastructure and capital project management. With 3 of 5 Coordinators eligible for retirement in 2018 and increasing compcontinued area of focus in 2018. Б Page 174 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... ; overpasses) ; ; ; y ; and lifecycle plans Municipalit plication xposure and regulatory compliance; ces for possible divestment; ; for road construction and maintenance; ; 2022 training and ap - ed implications for and identify proposed arterials, detour routes, future road system year capital program and structured annual maintenance program to ensure - 2018 to: service, manage risk e ƩğƓƭƦƚƩƷğƷźƚƓ management Ώ rations Department structure and succession planning; ЋЉЊБ .ǒķŭĻƷ work order Ώ ЊЎ ent charges. Road Network Plan speed limits and development of policies for application of standards s process improvement and technology rovide recommendations of current agreements/practices with upper tiers (County of Simcoe, MTOolicies to establish levels of 8 PAligned with Official Plan Update review needs/classifications and appropriate standardsPReviewReview and identify possible surplus road allowanReview private road network and associatThe plan will be integral to establish 10optimization of available funding. It will also ensure the Township is leveraging/maximizing funding available through developm EAN/Busines The completion of a Continue to implement new OpeReview of winter maintenance routes and needsWork order process management;Undertake a review of fees and charges and cost recovery mechanisms;Review departmental tracking systems fuel, labour and equipments;Tracking of key Department data to ensure accuracy of activity based costing and establish baseline for performance measures;LUndertake an initial Undertake a review of the Initiatives for 201 В Page 175 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... ƩğƓƭƦƚƩƷğƷźƚƓ Ώ ЋЉЊБ .ǒķŭĻƷ Ώ ЊЎ ЊЉ Page 176 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... ƩğƓƭƦƚƩƷğƷźƚƓ Ώ ЋЉЊБ .ǒķŭĻƷ Ώ ЊЎ ЊЊ Page 177 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... year - 20 years. The 5 tructure planning, ears, heavy equipment Medonte a safe and effective - 5 y business days. perating and capital budgets. Variance reporting. Tendering Procedures. 12 years, light trucks - 112 Purchasing and - As per Minimum Maintenance Standards O.Reg. 239/02, as amended. law 2004 ƩğƓƭƦƚƩƷğƷźƚƓ - Ώ service Service LevelPerformance monitoring, best practice review, and continuous improvement initiatives.Strategic communications.Daily, weekly and monthly monitoring of oResponse to emergencies within 2 hours, 7 days per week.Road Patrol Entrance permits initial inspection within 15 Daily inspections for equipment in use.Annual Safety Certification for CVOR vehicles.Daily review of preventative maintenance and repair requirements for equipment.Heavy Trucks service life capital plan assumes extension of lifecycle of Heavy Trucks to 14 years and light trucks to 7 years to be reviewed in more detail to optimize fleet in 2018. As per ByCollaboration with the Government sector to achieve economies of scale where possible.Monitoring of applicable regulations. Tracking and monitoring of operations data to ensure service levels standards and expectations are met. Performance management of the Operations Department Human Resources and Contracted Service Providers. Roadway AdministrationTo provide the travelling public and residents of Ororoad network, to provide drainage to protect the road network and meet environmental regulations, and to ensure fiscal responsibility as it relates to infrasrisk management and performance. ЋЉЊБ .ǒķŭĻƷ Ώ ЊЎ : Activity/ResponsibilityCustomer ServiceBudget MonitoringRight of Way RegulationFleet ManagementProcurementRegulatory CompliancePerformance management ServicePurpose of Service: Continuous improvement and fiscal responsibilityInclusive, healthy communityBalanced growthEnhanced communications and customer Employer of choice ЊЋ Page 178 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... udes . Service level hour period if required. - engineering, service delivery methods, and application of - Medonte to residents and the travelling public - Emergency repairs as required. ƩğƓƭƦƚƩƷğƷźƚƓ Ώ ous improvement through process re Review and application of best practices.Continutechnology. Project management for all of Operations Department to ensure projects achieve objectives of quality, cost, timelines and scope. Service LevelInspection of bridges and Culverts, with a span greater than 3 m, every 2 years.Repairs As per Minimum Maintenance Standards O.Reg. 239/02, as amended. As per Minimum Maintenance Standards O.Reg. 239/02, as amended. Dust control once will occur annually on hills, curves and intersections of gravel roads.Sidewalks are inspected annually and swept in the spring. Winter control inclsnow removal and treatment of ice once per 24and method of delivery currently under review. Road Infrastructure Repair and MaintenanceTo repair and maintain road infrastructure to provide safe, efficient transportation routes throughout the Township of Oro ЋЉЊБ .ǒķŭĻƷ Ώ ЊЎ : Activity/ResponsibilityBridge, Culvert and Guiderail MaintenanceHardtop MaintenanceGravel Road Maintenance (Loosetop)Sidewalk Maintenance Project Management ServicePurpose of Service: Inclusive, healthy communityBalanced growthEnhanced communications and customer serviceEmployer of choice ЊЌ Page 179 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... ad will be ight of way. Lot nce Bylaw approved in 2017, driveways including culverts and ƩğƓƭƦƚƩƷğƷźƚƓ Ώ Service LevelRoadside ditches are designed for drainage from the municipal rdrainage and in particular sump pump outlet is the responsibility of the property owner. Ditches with standing water (6 inches/150 mm depth or greater for more than 2 consecutive weeks) that are causing road damage or flooding on the rocleared as soon as practicable. Ditch maintenance activities will be performed to extend the life and investment of the infrastructure.After ditch cleaning has occurred, the area will be seeded with MTO highway design mix.Under the new entradriveway surface are the responsibility of the land owner of the property of which the driveway provides access unless the Township changes drainage or profile of the roadway. Stormwater System MaintenanceTo maintain Stormwater systems infrastructure to provide for effective and efficient removal, storage and treatment of stormwater runoff for the protection of road infrastructure and the travelling public. ЋЉЊБ .ǒķŭĻƷ Ώ Goals that the Service relates to: ЊЎ : Activity/ResponsibilityDitching ServicePurpose of Service: Inclusive, healthy communityBalanced growthEnhanced communications and customer serviceEmployer of choice ЊЍ Page 180 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... d as required at . or as deemed to be required n as soon as practicable and if funding is available. be sprayed if the patch is larger than 10 m by 2 m. ƩğƓƭƦƚƩƷğƷźƚƓ Ώ Clearing and removal of obstructions to stormwater facility if drainage has been blocked. All municipal catch basins will be checked once annually and cleanethe time of the inspectionService LevelRoadside mowing will take place three times annually along rural roadways. Subdivision roads will not be mowed.Poison ivy, giant hog weed and wild parsnip will be sprayed on a complaint basis only within portions of travelled municipal roadways. Requests for weed spraying of the above noted weeds, will be completed between June and September.Poison Ivy will onlyOnce the noxious weed has been confirmed it will be sprayed within 15 business days.Trees that are located on the road allowance and have been determined to be dead or dying will be cut dow Roadside Environment MaintenanceTo maintain right of ways free from debris, garbage, noxious weeds and small brush in order to ensure effective drainage, safe use of the roadway, and help promote a cleaner environment for the residents and travelling public. ЋЉЊБ .ǒķŭĻƷ Ώ ЊЎ h : Stormwater Maintenance Pond inlet/outlet drainage ditches Curb and Catchbasin and Storm Sewer Activity/ResponsibilityGrass MowingNoxious Weed SprayingBrushing ServicePurpose of Service: Inclusive, healthy communityBalanced growtEnhanced communications and customer serviceEmployer of choice ЊЎ Page 181 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... event. stop ahead will be repaired within 2 hours of notification of damage or ƩğƓƭƦƚƩƷğƷźƚƓ Ώ During weather events, trees that have fallen on the roadway will be cut up and moved to the side of the road as soon as practicable. Chipping of branches will occur as soon as practical, following theBrush and trees that are blocking site view at road intersections will be prioritized and removed as soon as practical with resources available.Service LevelSignals are maintained by the railway (50% cost to Municipality). Repairs and maintenance as required by Transport Canada (100% Municipality). Annual reflectivity will be tested as per Minimum Maintenance Standard O.Reg.239/02.Stop signs and missing signs. Traffic Control and SignageTo provide efficient, safe, and effective traffic movement throughout the Township to all residents and the travelling public by providing proper notification through signage. ЋЉЊБ .ǒķŭĻƷ Ώ ЊЎ : Activity/ResponsibilityRailway CrossingsSignage ServicePurpose of Service: Inclusive, healthy communityBalanced growthEnhanced communications and customer serviceEmployer of choice ЊЏ Page 182 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... s been allocated to ƩğƓƭƦƚƩƷğƷźƚƓ Ώ Hills, curves and intersections on 75 km of the 650 km of road network will be painted with a single centerline annually. In 2018, an additional $5,000 haaugment the line painting program, resulting in an additional 18km of roads to be painted. Railway crossings road markings will be painted every year.Service LevelSnow removal will be as per the Minimum Maintenance Standards O.Reg. 239/02, as amended. Winter MaintenanceTo provide winter maintenance operations that meet provincial minimum maintenance standards and provide safe and efficient routes of travel for roadway users. ЋЉЊБ .ǒķŭĻƷ Ώ ЊЎ community : Line PaintingActivity/ResponsibilitySnow Removal ServicePurpose of Service: Inclusive, healthy Balanced growthEnhanced communications and customer serviceEmployer of choiceSafe & Health Community ЊА Page 183 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... Reg. ent, at intervals determined by the municipality. 3. be with sand (with 7 % salt). ƩğƓƭƦƚƩƷğƷźƚƓ 3. Ώ Reg. 47/13, s. The resources deployed will be 16 plows between the hours of 4 am and 4 pm and 3 plows between the hours of 4 pm and 4 am.239/02, as amended.current and forecast to occur in the next 24 hours, once every shift or three times per calendar day, whichever is more frequO.current and forecast to occur in the next 24 hours, once per calendar day. O.47/13, s.Patrol will be as per the Minimum Maintenance Standards O.Reg. 239/02, as amended. Treating of Icy Roads will be as per the Minimum Maintenance Standards O.Reg. Treatment will From October 1 to April 30, the minimum standard is to monitor the weather, both From May 1 to September 30, the minimum standard is to monitor the weather, both ЋЉЊБ .ǒķŭĻƷ Ώ ЊЎ Treating Icy RoadsWeather MonitoringPatrol ЊБ Page 184 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... BUDGET SPORTS FIELDS 8 AND COMMUNITY SERVICES 201 PARKS & OPERATIONS Page 185 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... s) Introduction acres ) cres 219 tğƩƉƭ ε {ƦƚƩƷƭ CźĻƌķƭ Ώ with lights ЋЉЊБ .ǒķŭĻƷ Ώ ЊЏ Medonte Rail Trail 28km linking to Barrie and Orillia - parks consisting of parks consisting 116 a Hill Sports Pads (6 Tennis Court Parks Sports Fields DevelopedUndevelopedPlaygrounds Picnic Pavilions Double TobogganBall Diamonds Unlit 21 34 3 Public Wharfs4 4 Boat Launch Facilities (Line 2 , Line 9 and Line 14) Line 13 Bass Lake1101 Outdoor Green Gym7 Multi Use 1 Developed Swimming Area 1 1 Large Waterfront Park with Bathrooms (Bayview Memorial Park)Lake Country Oro3 Ball Diamonds with Lights4 3 Soccer Fields (Includes 7 Pitches in Richlieu Park) The Parks and Sports Fields budget provides funding for the maintenance and provision of: Services are delivered through internal (own) forces and contracted services (Snow removal, turf maintenance, various project Ћ Page 186 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... now ork. to meet future pment can lead to greater investment strategy to better - and beyond. divestment/re utilized and not functional a contracts for turf and winter snow removal. under which are , be an operational focus in 2017 partnership with the community use impacts on waterfront parks. Warminster in fields is and will remain an ongoing management challenge. tğƩƉƭ ε {ƦƚƩƷƭ CźĻƌķƭ Ώ . are predicted to rise. There are also requirements for policies related to active transportation. Southwards will put additional usage pressures on parks, boat launches and access points to - ies ЋЉЊБ .ǒķŭĻƷ Ώ significant number of undeveloped parks in Barrie being developed in at Danny McHugh Park (Warminster) communit ЊЏ a is Lions and Vasey and lighting to service once they are assumed. Management in Parks and Sports assumption and development of new parks in Braestone, Warminster and other developments will impact require additional new outdoor rinks rail activities in all four seasons The Township has community needs. This presents an opportunity for cost reduction and the use of meet community needs.Recent research by Parks and Recreation Ontario identified that 97% of Ontario households use local parks and Ontarians see leisure as more important than work elevating their importance to quality of life and the decision of where to live and wEyears there will be an increased need for management of hazardous trees and tree succession. TSound development policies in the Official Plan amendments will ensure this need is met and residents are able to walk to theamenities within their RiskThe increased frequency and severity of storms will require additional considerations for repairs, maintenance and risk management/insurance.1Techno logy has improved work coordination. The adoption and use of new technologies/equioperational efficiencies and effectiveness. This will continue toThere is a need to deal with unrestricted parkland issues in communities along the Lakeshore rd. The continued growthLake Simcoe. Insurance and Bill 148 implications will likely lead to significant future increases in Theresources Environmental scan 2018 InitiativesCompletion of Bayview Memorial Park UpgradesDevelopment of outdoor rink Moonstone PavilionBall Diamond Lighting Focus on volunteer development and outdoor rink programContinued optimization of human resources between Operations divisions Ќ Page 187 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... tğƩƉƭ ε {ƦƚƩƷƭ CźĻƌķƭ Ώ ЋЉЊБ .ǒķŭĻƷ Ώ ЊЏ Ѝ Page 188 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... tğƩƉƭ ε {ƦƚƩƷƭ CźĻƌķƭ Ώ ЋЉЊБ .ǒķŭĻƷ Ώ ЊЏ Ў Page 189 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... tğƩƉƭ ε {ƦƚƩƷƭ CźĻƌķƭ Ώ ЋЉЊБ .ǒķŭĻƷ Ώ ЊЏ Џ Page 190 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... tğƩƉƭ ε {ƦƚƩƷƭ CźĻƌķƭ Ώ ЋЉЊБ .ǒķŭĻƷ Ώ ЊЏ А Page 191 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... ADMINISTRATION BUDGET 8 AND COMMUNITY SERVICES 201 RECREATION OPERATIONS Page 192 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... ies. , Culture jectives versight of and o Facilities perational ob area of focus. As opportunities Township in 2018 to further assess and administrative services to reation Programming ately managed and o commence continues to be an anagement of Parks, M nsorships. efficient delivery of community services. project managementprograms/services currently delivered by rative challenges. Community Development and Rec which will impact Introduction , taking place in the Township is requiring greater coordination. to ensure the effective and a cloud based Recreation Program and Facility Booking platform. The program including pose administ management, business planning, tion & Community Services Admin are in need of updating to ensure risks are adequ 2018 Business Plans have reallocated human resources between Operations and Community overall Recrea - ress Departmental needs and optimize human resources. term horizon there is a need to develop performance metrics to ensure expected outcomes are realized corporate objectives and - and Recreation Services, 2018 Budget - and resources deployed, variances in the distribution of salaries/benefits are expected between Transportation, 17 Activities consist of . the achievement of The implementation of recommendations from the Operations Service Review are assessedParks and Facilities divisions. Services divisions to addTrends suggest a continued decline in volunteerismvolunte ers/community service organizations. Volunteer management has and will become increasingly more important to minimize impact.attained. In the shortand cost/benefit is optimized. In 2017, the Township launched MaxGalaxyallows for recreation program registration and provides a customer interface to view and request bookings of Township facilitThe size, scope and frequency of Special EventsRecreation leadership has and continues to leverage significant external funding through mobilizing the community in fundraising, developing partnerships and the attainment of grants and spoopportunities for improvement and start performance management systems. Legislative requirements will continue toThe community is looking for improved access to information on programs, services, projects and community initiatives. Socialmedia and other channels provide opportunities to communicate, inform, and engage our community. The Recreation and Community Services Administration Budget provides for the and Heritage ResourcesSpecial Eventssupport Environmental Scan 2 Page 193 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... to be new school a 2020. - 10 Strategic Facility Plan and has been in the they are seeking which for , tion & Community Services Admin Medonte in its capital plan - Recrea - a partnership agreement is established this will require a significant focus in 2018 year capital plan. In 2017, Council approved pursuing the feasibility of a partnership with the Simcoe County - 2018 Budget - 17 multi in the Township of Oro Feedback fromDistrict School Board for a joint facility. The Simcoe County District School Board has submitted plans for locatedplan is approved and 3 Page 194 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... tion & Community Services Admin Recrea - 2018 Budget - 17 4 Page 195 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... tion & Community Services Admin Recrea - 2018 Budget - 17 5 Page 196 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... tion & Community Services Admin Recrea - 2018 Budget - 17 6 Page 197 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... T BUDGE 8 AND COMMUNITY SERVICES 201 RECREATION FACILITIES OPERATIONS Page 198 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... building. sq. ft. and endorsed by 1900 Medonte Community - Oro presented , change rooms, food concession, ice surface Staff. The Old Town Hall is a 85 x 200 2012/2013) one ces facilities was completed, associated to operate and maintain the Introduction building containing sq.ft. Recreation and Community Services Fees and Charges Review. 02 - s (estimate) rs wĻĭƩĻğƷźƚƓ CğĭźƌźƷźĻƭ Ώ is a 42,500 ou hours hours hours hours hours hour hours hours 8 h OCS2017 6892 64 44 38 64 47 530 2 12 hours ЋЉЊБ .ǒķŭĻƷ Ώ The arena . ЊБ ) budget reflects operating & capital costs 85% Utilization Weekday and 86% Weekend (Weekday is up from 76% and Weekday is down from 88% days 2017 35% Utilization (down from 38% in 2015/16 Season and 55% Background Report 2016/ and a banquet hall and is used for community programming and events. rime d Adult. Estimated 1020 P Prime Time - - Statistics ime Time on age Ice Pad ( and the Old Town Hall Youth anSeniorsPreschool Skating Holiday and PA - Us Prime Time Recreation Facilities - Adult PrMinor Prime TimeAdult NMinor NonSchool Groups Public Skating The Arenaspectator areas 2017 Arena Prime Time Utilization Weekend in 2015/16)Non Banquet Hall Old Town Hall In 2017 the Old Town Hall will be used for accommodation of the Environmental Services Recreation and Community Services Fees and ChargesAn annual review of fees and charges for Recreation and Community ServiCouncil in 2017 Ћ Page 199 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... . tion training n ental new hough the Arena nd. With strategies, - prime time usage at arena. It may also - ) subject to consultation and staff report in Barrie, Orillia and Midla resident user fees and demands for capital - ies /2020 attracting enough participants during these hours and is being compounded by growth in Warminster, drivers in the provision of recreation facilities. Altand 25% in 2019 of increases in non pact demand, particularly non /2019 requirements for plant updates and/or updated requirements for This feedback is consistent with input received through Recreation Program new In 2018 Staff will continue to work through a feasibility review and plans for a potential idor. wĻĭƩĻğƷźƚƓ CğĭźƌźƷźĻƭ Ώ identified in the 2010 Strategic Facility Plan . This may result in . cost containment there is a potential need, ЋЉЊБ .ǒķŭĻƷ in significant efficiency gains through new technologies and demand management Ώ ЊБ ed This seshoe Valley Corr fees without predictable pricing is challenging. or result user new opportunities for back from ratepayers in the 2015 prime time ice usage continues to decline year/year due to difficulty in - Energy price volatility will continue to be one of the major cost renovation has establishingRecurrent local groups Municipal facilitation/programming may be required. Regional facility development i.e. MURF in Orillia may improvide Feedlocated in a central location sparticipant surveys. Edgar and the Hjoint facility with the Simcoe County District School Yard. There is in identified need for pickleball facilities both indoor and outdoor. New residents coming from urban municipalities will expect higher levels of service provision, particularly related to recreafacilities. Many residents currently access swimming pools, fitness centres and other facilitpressures for capital and contributions to support these facilities. Nona surplus of regional ice. There is a possibility for changes to CSA / TSSA regulations pertaining to refrigeration plants following a tragic accident iFernie, BC in October 2017and/or licensing. Budget Considerations The 2018 Budget includes a reduction of $8500 in the subsidization of ice rates for minor sports. A reduction of 50% of ice rsubsidy has been identified over two seasons (25% in 2018 Environmental scan Ќ Page 200 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... wĻĭƩĻğƷźƚƓ CğĭźƌźƷźĻƭ Ώ ЋЉЊБ .ǒķŭĻƷ Ώ ЊБ Ѝ Page 201 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... wĻĭƩĻğƷźƚƓ CğĭźƌźƷźĻƭ Ώ ЋЉЊБ .ǒķŭĻƷ Ώ ЊБ Ў Page 202 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... wĻĭƩĻğƷźƚƓ CğĭźƌźƷźĻƭ Ώ ЋЉЊБ .ǒķŭĻƷ Ώ ЊБ Џ Page 203 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... SPECIAL EVENTS BUDGET 8 201 PROGRAMS & REATION AND COMMUNITY SERVICES REC Page 204 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... Programs, red offered on a egiste Recreation programming is . programs. Opportunities include R and programs offered through partnerships such as the School Programs - Introduction tƩƚŭƩğƒƭ Ώ ЋЉЊБ .ǒķŭĻƷ Ώ seasonal Red Cross swimming lessons , ЊВ reak camps and March B cost recovery basis. ummer Recreation ProgramsThe Township provides a variety of physical, social, and personal development SVictoria Order of Nurses Seniors Programs and Ontario Early Years Predirect Ћ Page 205 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... tƩƚŭƩğƒƭ Ώ ЋЉЊБ .ǒķŭĻƷ Ώ ЊВ Ќ Page 206 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... will Movies in the , in all aspects Medonte - Results of external driven by to support a number Tough Mudder, Boots & being entral community center in 2020 . Funding is provided coordinated through Recreation and Community the 2015 PanAm Games, ylaw and pecial Event B traditionally held at Horseshoe Resort, Family Day Celebrations s Large scale special events such as tƩƚŭƩğƒƭ Ώ Celebration Day ЋЉЊБ .ǒķŭĻƷ Ώ ЊВ governed by the Canada ased special events. the etc. are trends, shifts in public preferences (importance of leisure and physical activity), social dynamics, and better quality ommunity b c other Participation in Recreation Program and events continues to grow. This trend is expected to continuedemographicprograms and facilities. Feedback from customer surveys has indicated that Township programs meet or exceed participant expectations with the exception of facilities where quality has been identified as an issue. The recent renovation of the OroCommunity Arena, renewed partnership with the school board and the development of c , Cycling Events and Special Events The Township facilitates a number of community special event through various partnershipsof special events includingPark,HeartsServices Administration. Environmental scan Ѝ Page 207 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... . o of fee assistance and . . two sessions of camp to provide . ight walk l 2018 and beyond in dequate facility. . s ral Society and outdoor rinks. . the Township will begin tracking volunteer hours for programs, special , continue to grow is the development of a volunteer management strategy and a volunteer uide d to Services G tƩƚŭƩğƒƭ an initiative in 2018 Ώ ommunity ЋЉЊБ .ǒķŭĻƷ C Ώ ncluded as groups and growth of community led events such as the candle ЊВ limit discretional spending on recreation and leisure activities. Affordability and fees and charges present to establish benchmark and performance indicator may facility, and many programs cannot be offered without an a survey indicate desire for more and improved facilities which would enhance programming. Program quality is often directlylinked to the Recreation is the largest volunteer endeavour in Ontario. The Township plays an important role in working with stakeholders tsustain services and facilities thatincreasing importance. A strategic objective for 2018appreciation event which is iEconomic shifts barriers for participation with lower income levels and should be addressed through policies such as equitable pricing/cost recovery strategies. In addition to the current performance measures utilizedevents and volunteer service providers such as the HorticultuWith the extended elementary school leave during the holiday season, the Township will run options for child care. The number and scale of special events is expecte Recent closure of the Barrie Examiner and Orillia Packet and Times will impact the production of the Community Services Guide ued support to community Initiatives for 2018 Review marketing and promotion Tracking volunteer hours Continued growth of programs and cost recovery ratios. Currently limited with facilities available.Updated performance management program for Recreation Program Instructors.ContinLeverage external funding sources for programs and events. Ў Page 208 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... n). tƩƚŭƩğƒƭ Ώ ЋЉЊБ .ǒķŭĻƷ Ώ ЊВ development of a new community centre will have an impact on future year operating expenses and revenues. potential e Budget ConsiderationsThe 2018 budget reflects reductions of $5,600 for Canada Day Events which has gone to sponsor Fireworks for Canada Day at Horseshoe Valley ($5,000) and Hawkestone Canada Day Parade ($600 which will be funded through general special event allocatio Th Џ Page 209 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... tƩƚŭƩğƒƭ Ώ ЋЉЊБ .ǒķŭĻƷ Ώ ЊВ А Page 210 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... tƩƚŭƩğƒƭ Ώ ЋЉЊБ .ǒķŭĻƷ Ώ ЊВ Б Page 211 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... tƩƚŭƩğƒƭ Ώ ЋЉЊБ .ǒķŭĻƷ Ώ ЊВ В Page 212 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... Page 213 of 222 5.a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team r... Comments Wellness Study not funded. Staff recommend adding Funds for Strat Plan consulting for 2019 Council directionReduce 25% in 2018 | 50% in 2019/2020$5k reduced in 2018. Further $5k reduction starting 2019Keep funding at 2017 level for all 3 yearsReduced by 25% starting with 2018/19 season2018 No change. Look for $30k savings in 2019 & 2020No reductions booked. Need to study for 2019 budgetFunded same as 2017. Notice funding removed for 2019Base Cost $56k included. BL Water Study funded in 2018 ($5,908), but BL Water Study only 1/2 funded in 2019. Invasive Species Coordinator not included.Book half for Emergency Services use of Hydrants - - 2020 8,000 8,000 Spend 10,000 49,215 27,623 56,008 13,000 233,456 Forecast $ - - 2019 8,000 8,000 Spend 10,000 49,215 26,304 59,008 13,000 218,342 Forecast $ 2018 8,0004,200 Dec 5 20,00015,00015,00057,12025,03861,91611,000 Budget 232,998 Revised (B) + (C) $ (C) --- 4,0008,000 9,895 4,200 5,908 20,00011,000 63,00311,00010,00010,00020,00012,00363,003 Feeback on Council Back Based Amt to Add $ $ $ $ - 5,0007,0008,5009,895 Dec 1 28,500 24,50010,00012,47526,000 (A) - (B) Proposed Reduction $ (B) ---- 2018 Dec 1 15,00011,00057,12015,14356,008 Budget 262,700 Total Amounts Added Back (A) Ask 28,500 20,00018,00024,50065,62025,03810,00068,48326,000 262,700 Currnent $ - Remove Tax Funded Capital: Arena Surveillance- Remove Tax Funded Capital: Float Trailer- Remove Tax Funded Capital: Pesticide Sprayer- Book Recovery from Developers for Internal Engineering Consulting- Additional 2018 Tax Revenue from late 2017 Assessment Adjustments (estimate)Note: Potential Implications of Bill 148 - currently not Funded. Staff will reduce tax funded projects / initiatives to contain any costs increasesassociated with Bill 148 in 2018 Township of Oro-MedonteInternal Budget Reductions / Amounts Not Included2018 Budget Presentation - Dec 5, 2017 ** PROPOSAL TO COUNCIL BASED ON FEEDBACK - DEC 5, 2017 **Item Strat Plan: Wellness Study ParticipationLake Country FundingChamber of Commerce FundingDoctor Recruitment - Barrie / OrilliaIce Rental Subsidies for Minor HockeyLibrariesPaid crossing guardsSSS FundingSSEA FundingCharge for use of Municipal Water by Township The $63,003 will be funded by:Page 214 of 222 5.b) Report No. ES2017-11, Michelle Jakobi, Manager, Compliance & Capita... Page 215 of 222 5.b) Report No. ES2017-11, Michelle Jakobi, Manager, Compliance & Capita... Page 216 of 222 5.b) Report No. ES2017-11, Michelle Jakobi, Manager, Compliance & Capita... Page 217 of 222 5.b) Report No. ES2017-11, Michelle Jakobi, Manager, Compliance & Capita... Page 218 of 222 5.b) Report No. ES2017-11, Michelle Jakobi, Manager, Compliance & Capita... Page 219 of 222 5.b) Report No. ES2017-11, Michelle Jakobi, Manager, Compliance & Capita... Page 220 of 222 5.b) Report No. ES2017-11, Michelle Jakobi, Manager, Compliance & Capita... Page 221 of 222 6.a) By-Law No. 2017-151: Being a By-Law to Confirm the Proceedings of t... The Corporation of the Township of Oro-Medonte By-Law No. 2017-151 Being a By-Law to Confirm the Proceedings of the Special Council Meeting held on Tuesday, December 5, 2017 Whereas Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended provides that the powers of the Municipal Council shall be exercised by By-Law, unless the municipality is specifically authorized to do otherwise; And Whereas The Council of The Corporation of the Township of Oro-Medonte deems it expedient that the proceedings at this Council Meeting be confirmed and adopted by By-Law; Now Therefore the Council of The Corporation of the Township of Oro-Medonte hereby enacts as follows: 1. That the actions of the Council at its Special Council Meeting held on Tuesday, December 5, 2017, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro- Medonte. 3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to execute and affix the corporate seal to all necessary documents. 4. And That this by-law shall come into force and take effect on the final passing thereof. th By-Law Read a First, Second and Third time, and Passed this 5 day of December, 2017. The Corporation of the Township of Oro-Medonte __________________________ Mayor, H.S. Hughes __________________________ Deputy Clerk, Janette Teeter Page 222 of 222