11 22 2017 Council Meeting MinutesTowtuI f
Proud Heritage, Exciting Future
Wednesday, November 22, 2017
The Township of Oro-Medonte
Council Meeting Minutes
Council Chambers
2014-2018 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Barbara Coutanche
Councillor Scott Macpherson
Councillor Phil Hall
Councillor John Crawford
Councillor Scott Jermey
Time: 10:00 a.m.
Staff Robin Dunn, Chief Administrative Officer; Mark DesLauriers, Chief
Present: Financial Officer/Treasurer; Andria Leigh, Director, Development
Services; Donna Hewitt, Director, Corporate & Strategic Initiatives; Shawn
Binns, Director, Operations and Community Services; Hugh Murray,
Director, Fire & Emergency Services/Fire Chief; Ted Walker, Interim
Clerk; Tamara Obee, Manager, Human Resources, Health & Safety;
Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Samah
Othman, Supervisor, Communications and Customer Service
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
moment of reflection.
Page 1 of 12
Council Minutes — Wednesday, November 22, 2017.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C171122-1
Moved by Jermey, Seconded by Hall
Be it resolved that the agenda for the Council meeting of Wednesday, November 22, 2017
be received and adopted, as amended, to withdraw Item 12b) Report No. OCS2017-38,
Shawn Binns, Director, Operations and Community Services re: Winter Maintenance Select
Locations;
And that the correspondence (2 emails) dated November 20, 2017 from Ian Veitch on Behalf
of Trish Campbell, President, Horseshoe Valley Property Owners Association (HVPOA) re:
Item 17b) be received.
Carried.
Motion No. C171122-2
Moved by Macpherson, Seconded by Coutanche
Be it resolved that Rule 14.21 a) of Procedural By-law No. 2015-203 be suspended in order
to allow the meeting to proceed past the 4 hour adjournment requirement.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
None.
Page 2 of 12
Council Minutes —Wednesday, November 22, 2017.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday November 8, 2017.
Motion No. C171122-3
Moved by Macpherson, Seconded by Coutanche
Be it resolved that the draft minutes of the Council meeting held on Wednesday, November
8, 2017 be received and adopted as printed and circulated.
Carried.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
8. Deputations:
a) Martin Kimble and Samantha Bergeron, The Heights of Horseshoe Ski and Country
Club re: Request to Proceed with Alteration Permit to Construct a Snowmaking Storage
Pond without the Nottawasaga Valley Conservation Authority Comments and Input.
Council consented to permit Doug Hevenor, CAO, NVCA to provide comments.
Motion No. C171122-4
Moved by Coutanche, Seconded by Macpherson
Be it resolved
1. That the correspondence dated November 7, 2017 and presented by Martin Kimble
and Samantha Bergeron, The Heights of Horseshoe Ski and Country Club re:
Request to Proceed with Alteration Permit to Construct a Snowmaking Storage Pond
without the Nottawasaga Valley Conservation Authority Comments and Input be
received.
2. That, notwithstanding Section 4.6.5 of By-law 2016-056, being the Site Alteration By-
law, staff be delegated the authority to issue the Site Alteration Permit to the Heights
of Horseshoe Ski and Country Club upon receipt of all requirements noted in Section
4 of the Site Alteration By-law including issuance of a Permit from the Nottawasaga
Valley Conservation Authority.
3. And that the applicant be advised of Council's decision under the Director,
Development Services' signature.
Carried.
Page 3 of 12
Council Minutes — Wednesday, November 22, 2017.
9. Presentations:
a) 2018 Budget Presentations:
1. Dr. Matt Miller, Chair; Dr. Rachael Sheppard, Family Physician & Dr. Kathleen
Michalski, Chief of Family Medicine,
Orillia & Area Physician Recruitment & Retention Committee;
2. Julie Cayley, General Manager, Severn Sound Environmental Association;
3. Tracy Roxborough, Sustainability Coordinator; Victoria Ervick, Local Climate Change
Action Plan Coordinator, Sustainable Severn Sound;
4. Doug Hevenor, Chief Administrative Officer, Nottawasaga Valley Conservation
Authority;
5. Michael Walters, Chief Administrative Officer, Lake Simcoe Region Conservation
Authority;
6. Michael Drumm, Airport Manager, Lake Simcoe Regional Airport;
7. Dr. Christine Stewart; Brittany Peterson, Physician Recruitment Coordinator, Barrie
Area Physician Recruitment;
8. Jennifer Whitley, Executive Director, Ontario's Lake Country;
9. Nadia Fitzgerald, Executive Director; Catherine Bristow, Treasurer, Oro-Medonte
Chamber of Commerce.
Motion No. C171122-5
Moved by Hall, Seconded by Jermey
Be it resolved that the 2018 Budget Presentations from:
• Orillia Physician Recruitment & Retention Committee;
• Severn Sound Environmental Association;
• Sustainable Severn Sound;
• Nottawasaga Valley Conservation Authority;
• Lake Simcoe Region Conservation Authority
• Lake Simcoe Regional Airport;
• Barrie and Area Physician Recruitment;
• Ontario's Lake Country; and
• Oro-Medonte Chamber of Commerce
be received and referred to the 2018 budget deliberations.
Carried.
10. Identification From the Public of an Agenda Item of Interest:
Provides an opportunity for members of the public to identify an agenda item which the
public member may request be brought forward and considered earlier in the meeting.
Page 4 of 12
Council Minutes — Wednesday, November 22, 2017.
11. Open Forum:
No one provided Open Forum comments.
12. Reports of Municipal Officers:
a) Report No. FD2017-8, Hugh Murray, Director, Fire & Emergency Services/Fire Chief re:
Aerial Apparatus Replacement.
Motion No. C171122-6
Moved by Macpherson, Seconded by Coutanche
Be it resolved
1. That Report No. FD2017-8, Hugh Murray, Director, Fire & Emergency Services/Fire Chief re:
Aerial Apparatus Replacement be received and adopted.
2. That Council authorize the Fire Chief to finalize a contract with the Village of Scarsdale NY for
the purchase of a 2008 Crimson 103' Aerial apparatus.
3. And that the purchase come from the 2017 Capital Replacement Budget.
Carried.
b) Report No. OCS2017-38, Shawn Binns, Director, Operations and Community Services
re: Winter Maintenance Select Locations [to be distributed]
This item was withdrawn.
c) Report No. OCS2017-39, Shawn Binns, Director, Operations & Community Services re:
Agreement for the Use of Facility Space Between The Corporation of the County of Simcoe
and The Corporation of The Township of Oro-Medonte, Salt/Sand Storage Dome, 316
Moonstone Road East [to be distributed].
Motion No. C171122-7
Moved by Coutanche, Seconded by Macpherson
Be it resolved
1. That Report No. OCS2017-39, Shawn Binns, Director, Operations & Community
Services re: Agreement for the Use of Facility Space Between The Corporation of the
County of Simcoe and The Corporation of The Township of Oro-Medonte, Salt/Sand
Storage Dome, 316 Moonstone Road East be received and adopted.
2. That the Township of Oro-Medonte enter into a lease agreement with the County of
Simcoe as outlined in Report No. OCS2017-39 and the Agreement for the Use of
Facility Space.
3. That the Mayor and Deputy Clerk be authorized the execute the said agreement on
behalf of the Township.
4. And that the Director, Operations & Community Services proceed accordingly.
Carried.
Page 5 of 12
Council Minutes — Wednesday, November 22, 2017.
d) Report No. DS2017-137, Andy Karaiskakis, Senior Planner re: Site Plan Agreement with
R&S Holdings 2001 Inc. (2017 -SPA -24, 53 Forestview Road, Township of Oro-Medonte
[Refer to Item 17a)].
Motion No. C171122-8
Moved by Crawford, Seconded by Macpherson
Be it resolved
1. That Report No. DS2017-137, Andy Karaiskakis, Senior Planner re: Site Plan Agreement
with R&S Holdings 2001 Inc. (2017 -SPA -24, 53 Forestview Road, Township of Oro-
Medonte be received and adopted.
2. That the Township of Oro-Medonte enters into a Site Plan Agreement with R&S Holdings
2001 Inc.
3. That the appropriate By-law be brought forward for Council's consideration.
4. That the Township proceed with the registration of the Site Plan Agreement and related
documents/transfers once the Site Plan Agreement is signed by the Mayor and Deputy
Clerk.
5. And that the applicant be advised of Council's decision under the Director, Development
Services' signature.
Carried.
e) Report No. DS2017-143, Todd Weatherell, Intermediate Planner re: Site Plan
Agreement with Industrie Bonneville LTEE. (2017 -SPA -01), 1539 Highway 11 North,
Township of Oro-Medonte [Refer to Item 17e)].
Motion No. C171122-9
Moved by Jermey, Seconded by Hall
Be it resolved
1. That Report No. DS2017-143, Todd Weatherell, Intermediate Planner re: Site Plan
Agreement with Industrie Bonneville LTEE. (2017 -SPA -01), 1539 Highway 11 North,
Township of Oro-Medonte be received and adopted.
2. That the Township of Oro-Medonte enters into a Site Plan Agreement with Industrie
Bonneville LTEE.
3. That the appropriate By-law be brought forward for Council's consideration to enter into a
Site Plan Agreement with Industrie Bonneville LTEE.
4. That the Township proceed with the registration of the Site Plan Agreement and related
documents/transfers once the Site Plan Agreement is signed by the Mayor and Deputy
Clerk.
5. And that the applicant be advised of Council's decision under the Director, Development
Services' signature.
Carried.
Page 6 of 12
Council Minutes — Wednesday, November 22, 2017.
f) Report No. DS2017-144, Andria Leigh, Director, Development Services re: Memorandum of
Understanding (MOU) Renewal - Township, NVCA, SSEA.
Motion No. C1 71122-10
Moved by Coutanche, Seconded by Crawford
Be it resolved
1. That Report No. DS2017-144, Andria Leigh, Director, Development Services re:
Memorandum of Understanding (MOU) Renewal - Township, NVCA, SSEA be received and
adopted.
2. That staff proceed with an updated Memorandum of Understanding (MOU) between the
Township of Oro-Medonte, Nottawasaga Valley Conservation Authority (NVCA), and the
Severn Sound Environmental Association (SSEA) for a three year time period.
3. And that staff bring forward an updated MOU and By-law for Council's consideration.
Carried.
g) Report No. CS2017-21, Marie Brissette, Executive Assistant CAO/Special Projects
Coordinator re: Bill 68 — the Modernizing Ontario's Municipal Legislation Act, 2017.
Motion No. C171122-11
Moved by Crawford, Seconded by Macpherson
Be it resolved
1. That Report No. CS2017-21, Marie Brissette, Executive Assistant CAO/Special Projects
Coordinator re: Bill 68 — the Modernizing Ontario's Municipal Legislation Act, 2017 be
received and adopted;
2. That Oro-Medonte does not support Electronic -Participation at Council or Committee Meetings
3. That staff bring forward an updated Procedural By -Law as outlined in Report CS 2017-21 for
consideration by Council prior to December 31, 2017 with the proposed amendments to
come into force and effect on January 1, 2018;
4. That a written registry for Declarations of Interest be created and made available on the
Township's website commencing January 2018;
5. That staff bring forward a By -Law as drafted by the County of Simcoe for Council's
consideration to appoint an alternate member for County Council;
6. That staff bring forward an updated Code of Conduct for Council prior to March 1, 2019 as
outlined in Report CS 2017-21;
7. That staff execute the joint agreement with the County of Simcoe for services for an Integrity
Commissioner; and that staff work with the County of Simcoe and the Integrity
Commissioner;
8. That staff bring forward a Policy regarding Pregnancy and Parental Leaves for Members of
Council for Council's consideration prior to March 1, 2019;
9. And that staff bring forward a Policy supporting the County of Simcoe's tree canopy and
natural vegetation plan for Council's consideration prior to March 1, 2019.
Carried.
Page 7 of 12
Council Minutes — Wednesday, November 22, 2017.
h) Report No. F12017-21, Janice McDonald, Accounting Clerk re: Statement of Accounts—
October 31, 2017.
Motion No. C171122-12
Moved by Hall, Seconded by Jermey
Be it resolved
1. That Report No. F12017-21, Janice McDonald, Accounting Clerk re: Statement of
Accounts — October 31, 2017 be received for information only.
2. And that the accounts for the month of October totaling $4,853,502.29 be received.
Carried.
13. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following members of Council provided updates: Mayor H.S. Hughes; Deputy
Mayor Hough; Councillors Coutanche and Hall.
14. Consent Agenda:
a) Announcements of Interest to the Public:
1. Ontario Ministry of Transportation (MTO), Notice of Transportation Environmental
Study Report Addendum Submission, Highway 400 Improvements from 1 km South
of Highway 89 to the Junction of Highway 11.
b) Correspondence dated October 20, 2017 from John Daly, County Clerk, County of
Simcoe, Clerk's Department re: City of Barrie Appointments to the Lake Simcoe
Regional Airport Board.
Staff Recommendation: Receive for Information Only.
c) Correspondence dated November 2, 2017 from Kathryn McGarry, Minister of Natural
Resources and Forestry re: Invasive Plant Species.
Staff Recommendation: Receive for Information Only.
d) Correspondence received November 16, 2017 from Dr. Charles Gardner, Medical Officer
of Health and Chief Executive Officer re: Moving Together Toward Active School Travel
Workshop, Thursday, December 7, 2017, Hawk Ridge Golf Club, 1151 Hurlwood Lane,
Severn, 9:00 a.m. - 1:00 p.m.
Staff Recommendation: Receive for Information Only.
Page 8 of 12
Council Minutes —Wednesday, November 22, 2017.
Motion No. C171122-13
Moved by Hall, Seconded by Jermey
Be it resolved that the staff recommendations with respect to the items listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Ontario Ministry of Transportation (MTO), Notice of Transportation Environmental
Study Report Addendum Submission, Highway 400 Improvements from 1 km South of
Highway 89 to the Junction of Highway 11.
b) Correspondence dated October 20, 2017 from John Daly, County Clerk, County of
Simcoe, Clerk's Department re: City of Barrie Appointments to the Lake Simcoe Regional
Airport Board.
Received for Information Only.
c) Correspondence dated November 2, 2017 from Kathryn McGarry, Minister of Natural
Resources and Forestry re: Invasive Plant Species.
Received for Information Only.
d) Correspondence received November 16, 2017 from Dr. Charles Gardner, Medical Officer
of Health and Chief Executive Officer re: Moving Together Toward Active School Travel
Workshop, Thursday, December 7, 2017, Hawk Ridge Golf Club, 1151 Hurlwood Lane,
Severn, 9:00 a.m. - 1:00 p.m.
Received for Information Only.
Carried.
15. Communications/Petitions:
a) Correspondence received November 6, 2017 from Orillia Manufacturers Association
(OMA) re: OMA Annual General Meeting, Thursday, November 23, 2017, Hawk Ridge
Golf and Country Club, 1151 Hurlwood Lane, Orillia.
Motion No. C171122-14
Moved by Macpherson, Seconded by Crawford
Be it resolved
1. That the correspondence received November 6, 2017 from Orillia Manufacturers
Association (OMA) re: OMA Annual General Meeting, Thursday, November 23, 2017,
Hawk Ridge Golf and Country Club, 1151 Hurlwood Lane, Orillia be received.
2. That Mayor H.S. Hughes and Councillors Jermey, Macpherson and Crawford be
authorized to attend with no per diem and no mileage.
3. And That staff RSVP accordingly.
Carried.
Page 9 of 12
Council Minutes — Wednesday, November 22, 2017.
16. Notice of Motions:
None.
17. By -Laws:
a) By -Law No. 2017-141: A By-law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro-Medonte and R&S
Holdings 2001 Inc. described as lands as follows: Lt 3 RCP 1719 South Orillia S/T
R0482060 former geographic Township of Orillia, Township of Oro-Medonte, County of
Simcoe.
b) By -Law No. 2017-143: A By-law to amend the Zoning provisions which apply to lands
within Concession 4, Part of Lots 3 and 4 (former Township of Oro), Township of Oro-
Medonte by placing a Holding (H) Provision on the lands. (Skyline Horseshoe Valley
Inc.) Roll # 4346-010-002-10800-0000, 4346-010-002-10850-0000, 4346-010-002-
10950-0000, and 4346-010-002-16330-0000.
c) By -Law No. 2017-144: A By -Law to Establish Block H on Plan M118 As A Public
Highway.
d) By -Law No. 2017-145: A By -Law to Amend By -Law, 2016-110, "A By-law of The
Corporation of the Township of Oro-Medonte to Provide for the Imposition of Fees or
Charges" (Fees and Charges By-law).
e) By -Law No. 2017-148: A By -Law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro-Medonte and Industrie
Bonneville Ltee. described as lands as follows: Pt Lt A, Con 2 EPR Oro, As in
801468372, Township of Oro-Medonte, County of Simcoe as in 58552-0077 LT, Roll
No. 4346-010-007-02100.
Page 10 of 12
Council Minutes —Wednesday, November 22, 2017.
Motion No. C171122-15
Moved by Coutanche, Seconded by Macpherson
Be it resolved that
b) By -Law No. 2017-143: A By-law to amend the Zoning provisions which apply to lands
within Concession 4, Part of Lots 3 and 4 (former Township of Oro), Township of Oro-
Medonte by placing a Holding (H) Provision on the lands. (Skyline Horseshoe Valley Inc.)
Roll # 4346-010-002-10800-0000, 4346-010-002-10850-0000, 4346-010-002-10950-
0000, and 4346-010-002-16330-0000
be deferred per Horseshoe Valley Property Owners Association's request dated November
20, 2017.
Carried.
Motion No. C171122-16
Moved by Jermey, Seconded by Hall
Be it resolved that
a) By -Law No. 2017-141: A By-law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro-Medonte and R&S Holdings
2001 Inc. described as lands as follows: Lt 3 RCP 1719 South Orillia S/T R0482060
former geographic Township of Orillia, Township of Oro-Medonte, County of Simcoe.
c) By -Law No. 2017-144: A By -Law to Establish Block H on Plan M118 As A Public
Highway.
d) By -Law No. 2017-145: A By -Law to Amend By -Law, 2016-110, "A By-law of The
Corporation of the Township of Oro-Medonte to Provide for the Imposition of Fees or
Charges" (Fees and Charges By-law).
e) By -Law No. 2017-148: A By -Law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro-Medonte and Industrie
Bonneville Ltee. described as lands as follows: Pt Lt A, Con 2 EPR Oro, As in
801468372, Township of Oro-Medonte, County of Simcoe as in 58552-0077 LT, Roll No.
4346-010-007-02100.
be read a first, second and third time, passed, be engrossed by the Deputy Clerk, signed
and sealed by the Mayor.
Carried.
Page 11 of 12
Council Minutes — Wednesday, November 22, 2017.
18. Closed Session Items (Unfinished Items):
None.
19. Confirmation By -Law:
a) By-law No. 2017-142: Being a by-law to confirm the proceedings of the Council meeting
held on Wednesday, November 22, 2017.
Motion No. C171122-17
Moved by Crawford, Seconded by Coutanche
Be it resolved that By -Law No. 2017-142: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, November 22, 2017 be read a first, second and third
time, passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor.
Carried.
20.Questions from the Public Clarifying an Agenda Item:
One person provided a statement related to an agenda item.
21.Adjournment:
a) Motion to Adjourn.
Motion No. C171122-18
Moved by Jermey, Seconded by Hall
Be it resolved that we do now adjourn at 2:29 p.m.
DepVly Clerk, Janette Teeter
Carried.
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