12 05 2017 Sp Council Meeting MinutesTownship of
Proud Heritage, Exciting Future
Tuesday, December 5, 2017
The Township of Oro-Medonte
Special Council Meeting Minutes
Council Chambers
2014-2018 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Barbara Coutanche
Councillor Scott Macpherson
Councillor Phil Hall
Councillor John Crawford
Councillor Scott Jermey
Time: 9:31 a.m.
Staff Robin Dunn, Chief Administrative Officer; Mark DesLauriers, Chief
Present: Financial Officer/Treasurer; Andria Leigh, Director, Development
Services; Donna Hewitt, Director, Corporate Services; Shawn Binns,
Director, Operations and Community Services; Hugh Murray, Director,
Fire & Emergency Services/Fire Chief; Tamara Obee, Manager, Human
Resources, Health & Safety; Janette Teeter, Supervisor, Clerk's
Services/Deputy Clerk; Samah Othman, Supervisor, Communications and
Customer Service; Lisa McNiven, Manager, Operations; Michelle Jakobi,
Manager, Compliance and Capital Projects; Justin Metras, Manager,
Infrastructure and Capital Projects; Shannon Stewart, Deputy
Treasurer/Tax Collector; Katelyn Iveson, Corporate Services/Municipal
Law Enforcement Clerk; Roz Llewellyn, Coordinator, Community
Recreation
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
moment of reflection.
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Special Council Minutes — Tuesday, December 5, 2017
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC171205-1
Moved by Macpherson, Seconded by Crawford
Be it resolved that the agenda for the Special Council meeting of Tuesday, December 5,
2017 be received and adopted.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
Motion No. SC171205-2
Moved by Crawford, Seconded by Macpherson
Be it resolved that Rule 14.21 a) of Procedural By-law No. 2015-203 be suspended in order
to allow the meeting to proceed past the 4 hour adjournment requirement.
Carried.
4. Open Forum:
No one provided comments.
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Special Council Minutes — Tuesday, December 5, 2017
5. Reports of Municipal Officers:
a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team re: 2018
Budget Presentations and Deliberations.
Correspondence was distributed to member of Council and staff.
Motion No. SC171205-3
Moved by Hall, Seconded by Jermey
Be it resolved that correspondence presented by Robin Dunn, CAO, Mark DesLauriers,
Chief Financial Officer/Treasurer and Senior Management Team re: 2018 Budget
Presentations and Deliberations be received.
Carried.
b) Report No. ES2017-11, Michelle Jakobi, Manager, Environmental Services, Compliance
& Capital Projects re: Upgrade to Supervisory Control and Data Acquisition (SCADA)
System (Software & Integration) for Municipal Drinking Water Systems- Proposal
Results.
Motion No. SC171205-4
Moved by Coutanche, Seconded by Macpherson
Be it resolved
1. That Report No. ES2017-11, Michelle Jakobi, Manager, Environmental Services,
Compliance & Capital Projects re: Upgrade to Supervisory Control and Data Acquisition
(SCADA) System (Software & Integration) for Municipal Drinking Water Systems -
Proposal Results be received and adopted.
2. That the proposal for the Upgrade to Supervisory Control and Data Acquisition (SCADA)
System (Software & Integration) for Municipal Drinking Water Systems be awarded to
Wallwin Electric Services for the proposal amount of $125,080.00 plus HST.
3. And That Wallwin Electric Services be advised of Council's decision, under the Manager,
Environmental Services, Compliance and Capital Projects' signature.
Carried.
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Special Council Minutes —Tuesday, December 5, 2017
6. Confirmation By -Law:
a) By -Law No. 2017-151: Being a By -Law to Confirm the Proceedings of the Special
Council Meeting held on Tuesday, December 5, 2017.
Motion No. SC171205-6
Moved by Jermey, Seconded by Hall
Be it resolved that By -Law No. 2017-151: Being a by-law to confirm the proceedings of the
Special Council meeting held on Tuesday, December 5, 2017 be read a first, second and
third time, passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor.
Carried.
7. Questions from the Public Clarifying an Agenda Item:
No one posed a question.
8. Adjournment:
a) Motion to Adjourn.
Motion No. SC171205-7
Moved by Macpherson, Seconded by Coutanche
Be it resolved that we do now adjourn at 4:47 p.m.
Mayor,nlu
ghes De uty Clerk, Janette Teeter
Carried.
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