12 06 2017 Sp Council Meeting Minutes #2Towrulvp of
Proud Heritage, Exciting FutureExciting Future
Wednesday, December 6, 2017
The Township of Oro-Medonte
Special Council Meeting Minutes
Council Chambers
2014-2015 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Barbara Coutanche
Councillor Scott Macpherson
Councillor Phil Hall
Councillor John Crawford
Councillor Scott Jermey
Time: 1:35 p.m.
Staff Robin Dunn, Chief Administrative Officer; Mark DesLauriers, Chief
Present: Financial Officer/Treasurer; Andria Leigh, Director, Development
Services; Donna Hewitt, Director, Corporate Services; Shawn Binns,
Director, Operations and Community Services; Hugh Murray, Director,
Fire & Emergency Services/Fire Chief; Tamara Obee, Manager, Human
Resources, Health & Safety; Fred MacGregor, Manager, Environmental
Services; Michelle Jakobi, Manager, Compliance and Capital Projects;
Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk;
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
moment of reflection.
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Special Council Minutes — Wednesday, December 6, 2017
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC171206-1
Moved by Coutanche, Seconded by Macpherson
Be it resolved that the agenda for the Special Council meeting of Wednesday, December 6,
2017 be received and adopted.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
4. Open Forum:
No one provided comments.
5. Reports of Municipal Officers:
a) Robin Dunn, CAO, Mark DesLauriers, CFO and Senior Management Team re: 2018
Budget Presentations and Deliberations.
Motion No. SC171206-2
Moved by Crawford, Seconded by Macpherson
Be it resolved that the correspondence presented by Robin Dunn, CAO, Mark DesLauriers,
Chief Financial Officer/Treasurer and Senior Management Team re: 2018 Budget
Presentations and Deliberations be received.
Carried.
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Special Council Minutes — Wednesday, December 6, 2017
Motion No. SC171206-3
Moved by Jermey, Seconded by Hall
Whereas the 2018 Draft Operating and Capital Budget presentations commenced on
December 1, 2017 and presented an Overall Tax Increase of 2.99%.
And Whereas Council received 2018 Budget Adjustments to December 6, 2017 that
maintained the Overall Tax Impact to 2.99%.
Now Therefore Be it Resolved that Council endorses the 2018 Budget Adjustments to
December 6, 2017 to achieve an Overall Tax Increase of 2.99%.
And that the CAO and Chief Financial Officer/Treasurer will implement an enhanced
procurement control process on or before January 1, 2018 to ensure that all spending
on Operating and Capital projects meet the requirements of a solid business case
before staff execute RFPs, tenders, or purchase orders.
And that the Chief Financial Officer/Treasurer will bring forward a summary of the final
2018 Operating, Capital and Reserve Budgets for ratification by Council at the
December 13, 2017 regular meeting of Council.
Carried.
6. By -Laws:
a) By -Law No. 2017-150: A By -Law of the Corporation of the Township of Oro-Medonte to
Authorize the Borrowing Upon Amortizing Debentures in the Principal Amount of
$1,100,000.00 Towards the Cost of the Line 9 Bridge Replacement.
Motion No. SC171206-4
Moved by Jermey, Seconded by Hall
Be it resolved that
a) By -Law No. 2017-150: A By -Law of the Corporation of the Township of Oro-Medonte to
Authorize the Borrowing Upon Amortizing Debentures in the Principal Amount of
$1,100,000.00 Towards the Cost of the Line 9 Bridge Replacement
be read a first, second and third time, passed, be engrossed by the Acting Clerk, signed and
sealed by the Mayor.
Carried.
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Special Council Minutes —Wednesday, December.6, 2017
7. Confirmation By -Law:
a) By -Law No. 2017-154: Being a By -Law to Confirm the Proceedings of the Special
Council meeting held on Wednesday, December 6, 2017.
Motion No. SC171206-5
Moved by Macpherson, Seconded by Crawford
Be it resolved that By -Law No. 2017-154: Being a by-law to confirm the proceedings of the
Special Council meeting held on Wednesday, December 6, 2017 be read a first, second and
third time, passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor.
Carried.
8. Questions from the Public Clarifying an Agenda Item:
No one posed a question.
9. Adjournment:
a) Motion to Adjourn.
Motion No. SC171206-6
Moved by Hall, Seconded by Jermey
Be it resolved that we do now adjourn at 3:53 p.m.
De ty Clerk, Janette Teeter
Carried.
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