09 27 2017 Council Meeting MinutesTownship of
Prmid Heritage, Exciting Future
Wednesday, September 27, 2017
The Township of Oro-Medonte
Council Meeting Minutes
Council Chambers
2014-2018 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Barbara Coutanche
Councillor Scott Macpherson
Councillor Phil Hall
Councillor John Crawford
Councillor Scott Jermey
Time: 9:01 a.m.
Staff Robin Dunn, Chief Administrative Officer; Mark DesLauriers, Chief
Present: Financial Officer/Treasurer; Ted Walker, Interim Clerk; Roz Llewellyn,
Coordinator, Community Services; Donna Hewitt, Director, Corporate
Services; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk;
Hugh Murray, Director, Fire & Emergency Services/Fire Chief; Shawn
Binns, Director, Operations and Community Services; Tamara Obee,
Manager, Human Resources, Health & Safety; Derek Witlib, Manager,
Planning Services; Samah Othman, Supervisor, Communications and
Customer Service; Darcy Brooke-Bisschop, Coordinator, Economic
Development/Communications; Katelyn Iveson, Corporate Services &
Municipal Law Enforcement Clerk; Lisa McNiven, Manager, Operations;
Shannon Stewart, Deputy Treasurer/Tax Collector; Harold Daynard,
Manager, Information Technology; Michelle Jakobi, Manager, Compliance
and Capital Projects; Garry McCartney, Deputy Chief Building Official
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
moment of reflection.
Page 1 of 21
Council Minutes — Wednesday, September 27, 2017.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C170927-1
Moved by Jermey, Seconded by Hall
Be it resolved that the agenda for the Council meeting of Wednesday, September 27, 2017
be received and adopted;
And that the following correspondence be received:
1. Stephen Davids, President, Lamont Beach Residents Association and Secretary, Bass
Lake (Oro-Medonte) Ratepayers Association dated September 24, 2017 with respect to
Item 12b); and
2. Trish Campbell, President, Horseshoe Valley Property Owners Association (HVPOA)
dated September 26, 2017 with respect to Item 12k).
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C170927-2
Moved by Hall, Seconded by Jermey
Be it resolved that we do now go in Closed Session at 9:02 a.m. to discuss
• acquisition/disposition of land (Potential Acquisition);
• security of municipal property (Community Halls);
• litigation affecting the municipality (Traffic Control).
Carried.
Page 2 of 21
Council Minutes — Wednesday, September 27, 2017.
b) Motion to Rise and Report.
Motion No. C170927-3
Moved by Macpherson, Seconded by Crawford
Be it resolved that we do now Rise at 10:01 a.m
c) Robin Dunn, CAO re: Acquisition/disposition
d) Shawn Binns, Director, Operations & Commi
municipality (Traffic Control).
and that Closed Session Item 4
. and Report on the Closed Session Items 4
of land (Potential Acquisition).
inity Services re: Litigation affecting the
e) Robin Dunn, CAO re: Security of Municipal Property (Community Halls)
be brought forward with Item 4
f) Closed Session re: Education or training of members (Live Stream/Video Recordings).
Carried.
Motion No. C170927-4
Moved by Macpherson, Seconded by Crawford
Be it resolved that we do now go in Closed Session at 1:55 p.m. to discuss
Education or training of members in accordance with Section 239 (3.1) of the Municipal
Act, 2001, as amended (Live Stream/Video Recordings).
Security of Municipal Property (Community Halls).
Carried.
Motion No. C170927-5
Moved by Jermey, Seconded by Hall
Be it resolved that we do now Rise at 3:50 p.m. and Report on Closed Session Items 4
e) Robin Dunn, CAO re: Security of Municipal Property (Community Halls).
f) Donna Hewitt, Director, Corporate Services re: Education or training of members
(Live StreamNideo Recordings).
Carried
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Council Minutes — Wednesday, September 27, 2017.
c) Robin Dunn, CAO re: Acquisition/disposition of land (Potential Acquisition).
The following staff were present: Robin Dunn, Chief Administrative Officer; Mark
DesLauriers, Chief Financial Officer/Treasurer; Donna Hewitt, Director, Corporate
Services; Ted Walker, Interim Clerk; Janette Teeter, Supervisor, Clerk's
Services/Deputy Clerk; Hugh Murray, Director, Fire & Emergency Services/Fire Chief;
Roz Llewellyn, Coordinator, Community Services.
Motion No. C170927-6
Moved by Jermey, Seconded by Hall
Be it resolved
1. That the confidential verbal information presented by Robin Dunn, CAO re: Acquisition/
disposition of land (Potential Acquisition) be received.
2. And that staff proceed as directed.
Carried.
d) Shawn Binns, Director, Operations & Community Services re: Litigation affecting the
municipality (Traffic Control).
The following staff were present: Robin Dunn, Chief Administrative Officer; Mark
DesLauriers, Chief Financial Officer/Treasurer; Donna Hewitt, Director, Corporate
Services; Shawn Binns, Director, Operations and Community Services; Ted Walker,
Interim Clerk; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Hugh Murray,
Director, Fire & Emergency Services/Fire Chief; Roz Llewellyn, Coordinator, Community
Services; Samah Othman, Supervisor, Communications and Public Relations.
Motion No. C170927-7
Moved by Crawford, Seconded by Macpherson
Be it resolved that the confidential verbal information presented by Shawn Binns, Director,
Operations & Community Services re: Litigation affecting the municipality (Traffic Control) be
received.
Carried.
Page 4 of 21
Council Minutes —Wednesday, September 27, 2017.
e) Robin Dunn, CAO re: Security of Municipal Property (Community Halls).
The following staff were present: Robin Dunn, Chief Administrative Officer; Mark
DesLauriers, Chief Financial Officer/Treasurer; Donna Hewitt, Director, Corporate
Services; Shawn Binns, Director, Operations and Community Services; Ted Walker,
Interim Clerk; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Hugh Murray,
Director, Fire & Emergency Services/Fire Chief; Roz Llewellyn, Coordinator, Community
Services; Samah Othman, Supervisor, Communications and Public Relations; Justin
Metras, Manager, Infrastructure and Capital Projects; Garry McCartney, Deputy Chief
Building Official.
Motion No. C170927-8
Moved by Hall, Seconded by Jermey
Be it resolved
1. That the confidential correspondence presented by Robin Dunn, CAO and Shawn Binns,
Director, Operations & Community Services re: Security of Municipal Property
(Community Halls) be received.
2. And That staff proceed as directed.
Carried.
f) Donna Hewitt, Director, Corporate Services re: Education or training of members
(Live Stream/Video Recordings).
The following staff were present: Robin Dunn, Chief Administrative Officer; Mark
DesLauriers, Chief Financial Officer/Treasurer; Donna Hewitt, Director, Corporate
Services; Shawn Binns, Director, Operations and Community Services; Ted Walker,
Interim Clerk; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Hugh Murray,
Director, Fire & Emergency Services/Fire Chief; Samah Othman, Supervisor,
Communications and Public Relations; Stephen D. Michael, Michael Enterprise Audio &
Visual.
Motion No. C170927-9
Moved by Crawford, Seconded by Macpherson
Be it resolved that the verbal information presented by Donna Hewitt, Director,
Corporate Services and Stephen D. Michael, Michael Enterprise Audio & Visual re:
Education or training of members (Live Stream/Video Recordings) be received.
Carried.
Page 5 of 21
Council Minutes — Wednesday, September 27, 2017.
Motion No. C170927-10
Moved by Crawford, Seconded by Macpherson
Be it resolved that Rule 14.21 a) of Procedural By-law No. 2015-203 be suspended in order
to allow the meeting to proceed past the 4 hour adjournment requirement.
Carried.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, September 13, 2017.
Motion No. C170927-11
Moved by Hall, Seconded by Jermey
Be it resolved that the draft minutes of the Council meeting held on Wednesday, September
13, 2017 be received and adopted as printed and circulated.
Carried.
b) Minutes of Heritage Committee meetings held on Monday, September 18, 2017.
Motion No. C170927-12
Moved by Macpherson, Seconded by Crawford
Be it resolved that the draft minutes of the Heritage Committee meeting held on Monday,
September 18, 2017 be received.
Carried.
Motion No. C170927-13
Moved by Jermey, Seconded by Hall
Be it resolved that, per Motion No. HC170918-5 of the September 18, 2017 Heritage
Committee meeting, Township staff continue to monitor the County of Simcoe
Archaeological Management Plan (AMP) and provide input through the project; and
provide updates to Council and Committees for their input and information.
Carried.
Page 6 of 21
Council Minutes — Wednesday, September 27, 2017.
Motion No. C170927-14
Moved by Macpherson, Seconded by Crawford
Be it resolved
1. That, per Motion No. HC170918-6 of the September 18, 2017 Heritage Committee
meeting, steps be taken to improve the aesthetics of the Oro African Church property;
2. And that the matter be referred to the 2018 budget deliberations.
Carried.
Motion No. C170927-15
Moved by Hall, Seconded by Jermey
Be it resolved
1. That, per Motion No. HC170918-7 of the September 18, 2017 Heritage Committee
meeting, staff be directed to coordinate with Ontario Heritage Trust to confirm a suitable
date for a site visit with respect to potential designations for St. Thomas Church and the
Oro African Church.
2. And That the Director, Operations & Community Services proceed accordingly.
Carried.
Motion No. C170927-16
Moved by Jermey, Seconded by Hall
Be it resolved
1. That, per Motion No. HC170918-10 of the September 18, 2017 Heritage Committee
meeting, staff be directed to coordinate with the Probus Club of Midland-Huronia to
have a representative(s) speak at their meeting
2. And That the Director, Operations & Community Services proceed accordingly.
Carried.
Page 7 of 21
Council Minutes — Wednesday, September 27, 2017.
Motion No. C170927-17
Moved by Crawford, Seconded by Macpherson
Be it resolved
1. That, per Motion No. HC170918-12 of the September 18, 2017 Heritage Committee
meeting, the Knox Presbyterian Church Booklet be posted on the Township's and Knox
Presbyterian Church's website.
2. That the Knox Presbyterian Church Booklet be reproduced by Township Staff upon
request in accordance with the Township Fees & Charges By -Law.
3. And That staff proceed accordingly.
Carried.
Motion No. C170927-18
Moved by Hall, Seconded by Jermey
Be it resolved
1. That the Heritage Committee Member Resignation (O'Donnell) be received with regrets
and best wishes.
2. That the 5th Heritage Committee member be appointed directly.
3. And That Councillor Jermey, Chair, Heritage Committee, Councillor Crawford, Vice -Chair
and the Coordinator, Community Recreation report back to Council with respect to the 5th
Heritage Committee member.
Carried.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
Page 8 of 21
Council Minutes — Wednesday, September 27, 2017.
8. Deputations:
a) Katie Mandeville, on behalf of Moonstone District Parks and Recreation Centre Inc., re:
Request for Support in Constructing a Pavilion and Replacing Lights at Ramey Memorial
Park in 2018.
Motion No. C170927-19
Moved by Coutanche, Seconded by Macpherson
Be it resolved that the correspondence dated September 15, 2017 and PowerPoint
presentation dated September 27, 2017 and presented by Katie Mandeville, on behalf of
Moonstone District Parks and Recreation Centre Inc., re: Request for Support in
Constructing a Pavilion and Replacing Lights at Ramey Memorial Park in 2018 be received
and referred to the 2018 budget deliberations.
Carried.
9. Presentations:
None.
10. Identification From the Public of an Agenda Item of Interest:
Provides an opportunity for members of the public to identify an agenda item which the
public member may request be brought forward and considered earlier in the meeting.
11. Open Forum:
One individual provided comments related to Item 12k).
Page 9 of 21
Council Minutes — Wednesday, September 27, 2017.
12. Reports of Municipal Officers:
a) Report No. OCS2017-29, Shawn Binns, Director, Operations & Community Services re:
Speed Reduction — Various Locations. [Deferred from 09 13 2017 Council Meeting].
Motion No. C170927-20 (Amendment)
Moved by Hough, Seconded by Hall
Be it resolved that the motion with respect to Report No. OCS20917-29 be amended that
• The speed limit be reduced to 50 km/hr on Line 2 North from Bidwell Road for 1.5 km south,
for Item 3a).
and
• The speed limit be reduced to 60 km/hr on Line 11 North from Horseshoe Valley Road for1.5
km south, for Item 4a).
Carried.
Motion No. C170927-21
Moved by Macpherson, Seconded by Crawford
Be it resolved
1. That Report No. OCS2017-29, Shawn Binns, Director, Operations & Community Services
re: Speed Reduction — Various Locations be received
2. That Motion C170913-15 which was deferred at the September 13, 2017 Council meeting
be withdrawn.
3. That the following speed limits be approved:
a) The speed limit be reduced to 50 km/hr on Line 2 North from Bidwell Road for 1.5km
South.
b) The unposted section of Line 7 North between Old Barrie Road West and Horseshoe
Valley Road West be reduced in speed to 60 km/hr.
c) That the estimated cost in the amount of $5,000 for the purchase and installation of
signage in these areas be approved.
4. That the following speed limits be approved:
a) The speed limit be reduced to 60 km/hr on Line 11 North from Horseshoe Valley
Road for 1.5km South.
b) The speed limit be reduced to 50 km/hr on Line 12 North, Mount St. Louis Road to
1.4 km south.
c) That the cost for appropriate signage in these locations be borne by the developers as
a requirement for the issuance of an entrance permit.
5. That the appropriate by-law be brought forward for Council's consideration.
6. That the balance of the recommendations outlined in Report No. OCS2017-29 be
considered in the 2018 road network study comprehensive analysis.
7. That a communication program be undertaken to communicate the revision of speed
limit changes.
8. And that the residents who requested the reduction of speed, as well as the Ontario
Provincial Police be notified of Council's decision under the Director, Operations and
Community Services' signature.
Carried as Amended.
Page 10 of 21
Council Minutes — Wednesday, September 27, 2017.
b) Report No. CS2017-17, Ted Walker, Interim Clerk re: Election Method and Costing
[Refer to Item 17b)].
Motion No. C170927-22
Moved by Macpherson, Seconded by Coutanche
Be it resolved
1. That Report No. CS2017-17, Ted Walker, Interim Clerk re: Election Method and Costing
be received for information.
2. That Council hereby approves of Dominion Voting as the 2018 Election Service Provider
for internet/telephone, and paper ballot voting.
3. That draft By -Law No. 2017-122 to authorize entering into an agreement with Dominion
Voting be brought forward for Council's consideration.
4. And That staff provide a project update for implementation and costing by July, 2018.
Carried.
Recorded Vote Requested by Councillor Macpherson
Councillor Macpherson
Yea
Councillor Coutanche
Yea
Councillor Crawford
Yea
Councillor Hall
Yea
Deputy Mayor Hough
Yea
Councillor Jermey
Yea
Mayor H.S. Hughes
Nay
c) Report No. ES2017-10, Robin Dunn, CAO re: Horseshoe Highlands Pump House and
Reservoir Tender Results.
Motion No. C170927-23
Moved by Jermey, Seconded by Hall
Be it resolved
1. That Report No. ES2017-10, Robin Dunn, CAO re: Horseshoe Highlands Pump
House and Reservoir Tender Results be received and adopted.
2. That the tender for the Horseshoe Highlands Pump House and Reservoir be
awarded to H2Ontario for the tendered amount of $3,653,200.00 plus HST. In
accordance with tender documents, this award is contingent upon MOECC design
approval.
3. That H2Ontario be advised of Council's decision, under the Manager, Environmental
Services, Compliance and Capital Projects signature.
4. And That individual cost sharing agreements with developers and apportionment to
existing/benefiting users be established in 2018.
Carried.
Page 11 of 21
Council Minutes —Wednesday, September 27, 2017.
d) Report No. F12017-18, Mark DesLauriers, Chief Financial Officer/Treasurer re:
Statement of Accounts - August 31, 2017.
Motion No. C170927-24
Moved by Coutanche, Seconded by Macpherson
Be it resolved
1. That Report No. F12017-18, Mark DesLauriers, Chief Financial Officer/Treasurer re:
Statement of Accounts - August 31, 2017 be received for information only.
2. And that the accounts for the month of August totaling $3,651,328.90 be received.
Carried.
e) Report No. F12017-19, Mark DesLauriers, Chief Financial Officer/Treasurer re: 2017
Projects / Initiatives — Financial Update [to be distributed].
Motion No. C170927-25
Moved by Hall, Seconded by Jermey
Be it resolved that Report No. F12017-19, Mark DesLauriers, Chief Financial
Officer/Treasurer re: 2017 Projects / Initiatives — Financial Update be received for
information only.
Carried.
f) Report No. CS2017-18, Donna Hewitt, Director, Corporate Services re: Oro Centre
Exception 32 - CDL Atkinson Maple Syrup Supplies.
Motion No. C170927-26
Moved by Macpherson, Seconded by Coutanche
Be it resolved
1. That Report No. CS2017-18, Donna Hewitt, Director, Corporate Services re: Oro Centre
Exception 32 - CDL Atkinson Maple Syrup Supplies be received and adopted.
2. That Council approves Option A as outlined in Report No. CS2017-18.
3. And that the applicant be advised of Council's decision under the Director, Corporate
Services' signature.
Carried.
Council recessed at 1:20 p.m. and reconvened at 2:00 p.m.
Page 12 of 21
Council Minutes — Wednesday, September 27, 2017.
g) Report No. OCS2017-34, Shawn Binns, Director, Operations & Community Services re:
Oro African Church Partnership Update.
Motion No. C170927-27
Moved by Jermey, Seconded by Hall
Be it resolved
1. That Report No. OCS2017-34, Shawn Binns, Director, Operations & Community Services
re: Oro African Church Partnership Update be received and adopted.
2. And that a letter be forwarded to the County of Simcoe, under the Mayor's signature,
recognizing the partnership and the benefits of the 2017 agreement with a request for
consideration to extend the agreement into 2018 while governance models are being
reviewed.
3. And that 50% of the anticipated operating costs for the interpretive services at the Church
be included in the draft 2018 budget for Council's consideration.
Carried.
h) Report No. OCS2017-35, Shawn Binns, Director, Operations & Community Services re:
Tender OCS2017-14 Bayview Memorial Park Improvement.
Motion No. C170927-28
Moved by Coutanche, Seconded by Macpherson
Be it resolved
1. That Report No. OCS2017-35, Shawn Binns, Director, Operations & Community
Services re: Tender OCS2017-14 Bayview Memorial Park Improvement be received
and adopted.
2. That Tender Contract OCS2017-16 be awarded to Morris Shelswell and Sons
Excavating in the amount of $309,258.25 plus HST.
3. That the anticipated unfavourable project variance of $43,509 be funded from
reserves and that the multi-year capital plan be re -prioritized as appropriate.
4. That the Director, Operations and Community Services be authorized to execute the
appropriate agreements on behalf of the Township.
5. And that the bidders be thanked under the Director, Operations and Community
Services' signature.
Carried.
Page 13 of 21
Council Minutes — Wednesday, September 27, 2017.
i) Shawn Binns, Director, Operations & Community Services, correspondence dated
August 9, 2017 from Kelsey Scarfone, Blue Flag Program Coordinator, Environmental
Defence re: Bayview Memorial Park Could be a Blue Flag Candidate.
Motion No. C170927-29
Moved by Hall, Seconded by Jermey
Be it resolved
1. That the correspondence dated August 9, 2017 from Kelsey Scarfone, Blue Flag Program
Coordinator, Environmental Defence and presented by Shawn Binns, Director,
Operations & Community Services re: Bayview Memorial Park Could be a Blue Flag
Candidate be received.
2. That the Blue Flag Program be considered in the development of the 2018 Business
Plans.
3. And That the applicant be advised of Council's decision under the Director, Operations &
Community Services' signature.
Carried.
j) Report No. DS2017-114, Andria Leigh, Director, Development Services re: Request for
Extension of Draft Plan Approval Plan of Subdivision Application 43 -OM -93022 (Forest
Heights) by Democrat Homes Ltd. on behalf of 1452711 Ontario Limited, Part of Lots 1 &
2, Concession 7 (Oro), Township of Oro-Medonte.
Motion No. C170927-30
Moved by Macpherson, Seconded by Coutanche
Be it resolved
1. That Report No. DS2017-114, Andria Leigh, Director, Development Services re: Request
for Extension of Draft Plan Approval Plan of Subdivision Application 43 -OM -93022
(Forest Heights) by Democrat Homes Ltd. on behalf of 1452711 Ontario Limited, Part of
Lots 1 & 2, Concession 7 (Oro), Township of Oro-Medonte be received and adopted.
2. That Council approve the request by Democrat Homes Ltd. On behalf of 1452711 Ontario
Limited for extension to draft plan approval for Plan of Subdivision Application 43 -OM -
93022 (Forest Heights), until September 2020.
3. That the appropriate notice of the change of the conditions of draft plan approval be
provided in accordance with the Planning Act, R.S.O. 1990, c.P.13.
4. And that the owner be advised of Council's decision under the Director, Development
Services' signature.
Carried.
Page 14 of 21
Council Minutes — Wednesday, September 27, 2017.
k) Report No. DS2017-119, Andria Leigh, Director, Development Services re: Requests for
Extensions of Draft Plan Approval by Horseshoe Valley Lands Ltd., 43 -OM -93002 & 43 -
CD -93002 (Timber Ridge) 43 -OM -20001 (Horseshoe Ridge Ph. 4 and Future
Development Lands).
Motion No. C170927-31 (Amendment)
Moved by Coutanche, Seconded by Macpherson
Be it resolved that the motion with respect to Report No. DS2017-119, Andria Leigh,
Director, Development Services re: Requests for Extensions of Draft Plan Approval by
Horseshoe Valley Lands Ltd., 43 -OM -93002 & 43 -CD -93002 (Timber Ridge) 43 -OM -20001
(Horseshoe Ridge Ph. 4 and Future Development Lands) be amended to add as
3. That, in addition to the Conditions of Draft Plan Approval recommended in Report
DS2017-119, the following condition be added: That the owner shall agree in the
Subdivision Agreement, in wording acceptable to the Township, to carry out or cause to be
carried out the recommendations and measures contained within the Tree Assessment and
Inventory.
Carried.
Motion No. C170927-32
Moved by Hall, Seconded by Jermey
Be it resolved
1. That Report No. DS2017-119, Andria Leigh, Director, Development Services re:
Requests for Extensions of Draft Plan Approval by Horseshoe Valley Lands Ltd., 43 -OM -
93002 & 43 -CD -93002 (Timber Ridge) 43 -OM -20001 (Horseshoe Ridge Ph. 4 and Future
Development Lands) be received and adopted.
2. That Council approve the extensions to draft plan approval for Horseshoe Valley Lands
(Timber Ridge Condominiums) 43 -OM -93002 & 43 -CD -93002 and Horseshoe Valley
Lands (Horseshoe Ridge Ph. 4 and Future Development Lands) 43 -OM -20001, for a
period of three years.
3. That, in addition to the Conditions of Draft Plan Approval recommended in Report
DS2017-119, the following condition be added: That the owner shall agree in the
Subdivision Agreement, in wording acceptable to the Township, to carry out or cause to
be carried out the recommendations and measures contained within the Tree
Assessment and Inventory.
4. That the appropriate notices of the changes of the conditions of draft plan approval be
provided in accordance with the Planning Act, R.S.O. 1990, c.P.13.
5. And that the affected owners be advised of Council's decision under the Director,
Development Services' signature.
Carried as Amended.
Page 15 of 21
Council Minutes — Wednesday, September 27, 2017.
1) Report No. CS2017-16, Donna Hewitt, Director, Corporate Services re: Live Stream and
Video Recordings of Council Meetings Update.
Motion No. C170927-33
Moved by Crawford, Seconded by Coutanche
Be it resolved that Report No. CS2017-16, Donna Hewitt, Director, Corporate Services re:
Live Stream and Video Recordings of Council Meetings Update be received for information
purposes only.
Carried.
m) Robin Dunn, CAO, memorandum correspondence dated September 20, 2017 re: Street
Light Installation - Highway 93 and Bidwell Road.
Motion No. C170927-34
Moved by Hall, Seconded by Jermey
Be it resolved that the memorandum correspondence dated September 20, 2017 and
presented by Robin Dunn, CAO, re: Street Light Installation - Highway 93 and Bidwell
Road be received and adopted.
Carried.
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Council Minutes — Wednesday, September 27, 2017.
n) Robin Dunn, CAO re: 2018 Partners/Outside Agencies Budget Requests, Potential
Presentations.
Motion No. C170927-35
Moved by Coutanche, Seconded by Crawford
Be it resolved
1. That the correspondence presented by Robin Dunn,
Agencies Budget Requests, Potential Presentations
2. That the following partners/agencies be invited to the
meeting to present their budget requests:
• Ontario's Lake Country;
• Lake Simcoe Region Conservation Authority;
• Nottawasaga Valley Conservation Authority;
• Severn Sound Environmental Association
• Sustainable Severn Sound;
CAO re: 2018 Partners/Outside
be received.
November 22, 2017 Council
• Orillia Physician Recruitment & Retention Committee;
• Barrie and Area Physician Recruitment;
• Oro-Medonte Chamber of Commerce;
• Lake Simcoe Regional Airport.
3. And That the Clerk's Office notify the applicants accordingly.
Carried.
13. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following members of Council provided updates: Mayor H.S. Hughes, Deputy Mayor
Hough, Councillors Coutanche, Hall, and Jermey.
Page 17 of 21
Council Minutes — Wednesday, September 27, 2017.
14. Consent Agenda:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Notice of Administration Centre Office Closure,
Thanksgiving Day, Monday, October 9, 2017.
2. Carley Community Hall, Thanksgiving Lunch and Tea Room, Saturday, October 7,
2017, 11:00 a.m. - 3:00 p.m.
b) Correspondence dated August 31, 2017 from Kathleen Wynne, Premier re: Ontario
Carbon Tax.
Staff Recommendation: Receive for Information Only.
c) Correspondence dated September 5, 2017 from Laurelle Doxey, Director, Outports and
Postal Operations District, Greater Toronto Area (GTA) Region, Canadian Border
Services Agency (CBSA) re: CBSA Office Closure, 374 Huronia Road, Barrie, on Friday,
September 29, 2017 at the Close of Business.
Staff Recommendation: Receive for Information Only.
Motion No. C170927-36
Moved by Hall, Seconded by Jermey
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Notice of Administration Centre Office Closure,
Thanksgiving Day, Monday, October 9, 2017.
2. Carley Community Hall, Thanksgiving Lunch and Tea Room, Saturday, October
7, 2017, 11:00 a.m. - 3:00 p.m.
b) Correspondence dated August 31, 2017 from Kathleen Wynne, Premier re: Ontario
Carbon Tax.
Received for Information Only.
c) Correspondence dated September 5, 2017 from Laurelle Doxey, Director, Outports
and Postal Operations District, Greater Toronto Area (GTA) Region, Canadian
Border Services Agency (CBSA) re: CBSA Office Closure, 374 Huronia Road,
Barrie, on Friday, September 29, 2017 at the Close of Business.
Received for Information Only.
Carried.
Page 18 of 21
Council Minutes — Wednesday, September 27, 2017.
15. Communications/Petitions:
a) Correspondence dated September 18, 2017 from Gail Marchildon, Office Manager,
Severn Sound Environmental Association (SSEA) re: Call for Nominations for the
SSEA's 2017 Environmental Awards.
Motion No. C170927-37
Moved by Crawford, Seconded by Coutanche
Be it resolved that the correspondence dated September 18, 2017 from Gail Marchildon,
Office Manager, Severn Sound Environmental Association (SSEA) re: Call for Nominations
for the SSEA's 2017 Environmental Awards be received.
Carried.
b) Correspondence dated September 12, 2017 from Gerry Marshall, Warden, County of
Simcoe re: County of Simcoe Inter -Municipal and Intra -Hub Transit.
Motion No. C170927-38
Moved by Jermey, Seconded by Hall
Be it resolved.
1. That the correspondence dated September 12, 2017 from Gerry Marshall, Warden,
County of Simcoe re: County of Simcoe Inter -Municipal and Intra -Hub Transit be
received.
2. That, in accordance with Section 189 of the Municipal Act, the Township of Oro-Medonte
does not hereby consent to the adoption of a by-law by the County of Simcoe for
operation of a transportation system.
3. And That the County of Simcoe be advised of Council's decision under the Mayor's
signature.
Carried.
16. Notice of Motions:
None.
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Council Minutes - Wednesday, September 27, 2017.
17. By -Laws:
a) By -Law No. 2017-120: A By-law to remove the Holding symbol on lands described as
follows: Lots 33, 34, 35, 36, 37, 38, 39, 43 and 44 on Plan 51 M-957, Township of Oro-
Medonte, County of Simcoe, Roll # 4346-010-003-26533, 4346-010-003-26534, 4346-
010-003-26535, 4346-010-003-26536, 4346-010-003-26537, 4346-010-003-26538,
4346-010-003-26539, 4346-010-003-26543, 4346-010-003-26544.
b) By -Law No. 2017-122: Being a By-law to Authorize the Execution of an Agreement
Between The Township of Oro-Medonte and Dominion Voting for Provider Services for
Software and Equipment for the 2018 Elections Alternative Internet, Telephone and In -
Person Voting, Vote Tabulation Equipment and Supplies.
Motion No. C170927-39
Moved by Coutanche, Seconded by Crawford
Be it resolved that
a) By -Law No. 2017-120: A By-law to remove the Holding symbol on lands described as
follows: Lots 33, 34, 35, 36, 37, 38, 39, 43 and 44 on Plan 51 M-957, Township of Oro-
Medonte, County of Simcoe, Roll # 4346-010-003-26533, 4346-010-003-26534, 4346-
010-003-26535, 4346-010-003-26536, 4346-010-003-26537, 4346-010-003-26538, 4346-
010-003-26539,4346-010-003-26543,4346-010-003-26544.
b) By -Law No. 2017-122: Being a By-law to Authorize the Execution of an Agreement
Between The Township of Oro-Medonte and Dominion Voting for Provider Services for
Software and Equipment for the 2018 Elections Alternative Internet, Telephone and In -
Person Voting, Vote Tabulation Equipment and Supplies.
be read a first, second and third time, passed, be engrossed by the Deputy Clerk, signed
and sealed by the Mayor.
Carried.
18. Closed Session Items (Unfinished Items):
None.
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Council Minutes —Wednesday, September 27, 2017.
19. Confirmation By -Law:
a) By -Law No. 2017-121: Being a by-law to confirm the proceedings of the Council
meeting held on Wednesday, September 27, 2017.
Motion No. C170927-40
Moved by Jermey, Seconded by Hall
Be it resolved that By -Law No. 2017-121: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, September 27, 2017 be read a first, second and third
time, passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor.
Carried.
20. Questions from the Public Clarifying an Agenda Item:
No one posed a question.
21. Adjournment:
a) Motion to Adjourn.
Motion No. C170927-41
Moved by Coutanche, Seconded by Crawford
Be it resolved that we do now adjourn at 4:36 p.m.
�o9�A�oC1,
Dep'Oty Clerk, Janette Teeter
Carried.
Page 21 of 21