06 19 2017 Heritage Committee MinutesTow u{iip o�
Proud Heritage, Exciting Future
Monday, June 19, 2017
The Township of Oro-Medonte
Heritage Committee Meeting Minutes
Council Chambers
Time: 6:01 p.m.
Present: Mayor H.S. Hughes (left @ 6:35 p.m.)
Councillor Scott Jermey, Chair
Councillor John Crawford, Vice -Chair (left @ 6:55 p.m.)
Ruth Fountain
Dorothy Moore
Kayla Thibeault
Lynda Whiston
Regrets: Trudy O'Donnell
Staff Present: Roz Llewellyn, Coordinator, Community Recreation; Janette Teeter,
Supervisor, Clerk's Services/Deputy Clerk
0 1. Agenda Approval:
a) Motion to Approve the Agenda.
Motion No. HC170619-1
Moved by Thibeault, Seconded by Fountain
It is recommended that the agenda for the Heritage Committee meeting held on
Monday, June 19, 2017 be received and approved.
2. Disclosure of Pecuniary Interest:
None declared.
Carried.
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Heritage Committee Minutes — Monday, June 19, 2017.
3. Approval of Minutes of Previous Meeting: 0
a) Minutes of Heritage Committee meeting held on Monday, May 15, 2017.
Motion No. HC170619-2
Moved by Thibeault, Seconded by Moore
It is recommended that the draft minutes of Heritage Committee meeting held on
Monday, May 15, 2017 be received and approved as printed and circulated.
Carried.
4. Deputations:
None.
5. Communications:
a) Correspondence dated April 11, 2017 from The Honourable Catherine McKenna,
Minister of Environment and Climate Change re: Royal Canadian Air Force (RCAF)
Station Edgar, Consideration of Monument. [From Monday, May 15, 2017 Meeting] O
Motion No. HC170619-3
Moved by Thibeault, Seconded by Whiston
It is recommended that the correspondence dated April 11, 2017 from The Honourable
Catherine McKenna, Minister of Environment and Climate Change re: Royal Canadian
Air Force (RCAF) Station Edgar, Consideration of Monument be received.
Carried.
Lel
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Heritage Committee Minutes — Monday, June 19, 2017.
6. Reports of Members of Council/Municipal Officers:
a) Mayor H.S. Hughes, re: Friends of the Oro African Church.
Motion No. HC170619-4
Moved by Thibeault, Seconded by Whiston
It is recommended
1. That the verbal information presented by Mayor H.S. Hughes, re: Friends of the Oro
African Church be received.
2. That it is recommended to Council that a Friends of the Oro African Church volunteer
group be established to consider long term opportunities including, but not
excluding, external funding opportunities and sustainable planning, for the Oro
African Church facility and property.
3. And that the Coordinator, Community Recreation bring forward a draft terms of
reference and membership eligibility for the Heritage Committee's consideration.
Carried.
b) Mayor H.S. Hughes, re: Video Tours of Historical Sites.
O Motion No. HC170619-5
Moved by Fountain, Seconded by Moore
It is recommended
1. That the verbal information presented by Mayor H.S. Hughes, re: Video Tours of
Historical Sites be received.
2. That it is recommended to Council that in addition to Motion No. C161214-11 from
the December 14, 2016 Council meeting, which reads,
"Be it resolved
1. That, per Heritage Committee Motion No. HC161121-12 of the November 21,
2016 Heritage Committee meeting, Tim Crawford's documentation offer be
accepted.
2. That staff coordinate the process with Tim Crawford.
3. And That an audiotape/videotape recording of Tim Crawford's presentation to a
tour group at the Oro African Church be created, if Tim Crawford is agreeable".
that the item be expanded to include other historical sites within the Township of Oro-
Medonte.
3. And That the Coordinator, Community Recreation proceed accordingly.
Carried.
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Heritage Committee Minutes — Monday, June 19, 2017.
c) Councillor Jermey, Chair re: Index of Register of Heritage Listed/Designated Properties.
Motion No. HC170619-6
Moved by Moore, Seconded by Thibeault
It is recommended that the amended correspondence presented by Councillor Jermey,
Chair re: Index of Register of Heritage Listed/Designated Properties be received.
Carried.
d) Councillor Jermey, Chair re: Oro African Church.
Motion No. HC170619-7
Moved by Thibeault, Seconded by Fountain
It is recommended that the verbal information presented by Roz Llewellyn, Coordinator,
Community Recreation, update re: Oro African Church, County of Simcoe Tours be
received.
Carried.
Motion No. C170619-8 O
Moved by Fountain, Seconded by Whiston
It is recommended that the verbal information presented by Councillor Jermey, Chair re:
Oro African Church, Potential Designation be received and deferred for potential
designation this fall.
Carried.
e) Councillor Jermey, Chair re: Municipal Heritage Register Policy, Potential Designation
for St. Thomas Church, Shanty Bay.
Motion No. HC170619-9
Moved by Thibeault, Seconded by Whiston
It is recommended that the verbal information presented by Councillor Jermey, re:
Municipal Heritage Register Policy, Potential Designation for St. Thomas Church,
Shanty Bay be received.
Carried.
E
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Heritage Committee Minutes — Monday, June 19, 2017.
f) Councillor Jermey, Chair re: St. George's Anglican Church - Fair Valley.
Motion No. HC170619-10
Moved by Thibeault, Seconded by Fountain
It is recommended that the verbal information presented by Councillor Jermey, re: St.
George's Anglican Church - Fair Valley be received.
Carried.
g) Lynda Whiston, Heritage Committee Member re: Ontario Heritage Conference Update.
Motion No. HC170619-11
Moved by Thibeault, Seconded by Moore
It is recommended that the correspondence dated June 19, 2017 and presented by
Lynda Whiston, Heritage Committee Member, re: Ontario Heritage Conference be
received.
Carried.
h) Roz Llewellyn, Coordinator, Community Recreation, correspondence from Ministry of
Tourism, Culture and Sport re: Artifact Transfer, Oro African Church, Archeological
Collection Deposit Request Form.
Motion No. HC170619-12
Moved by Fountain, Seconded by Moore
It is recommended
1. That the correspondence from Ministry of Tourism, Culture and Sport and presented
by Roz Llewellyn, Coordinator, Community Recreation, re: Artifact Transfer, Oro
African Church, Archeological Collection Deposit Request Form be received.
2. And that it is recommended to Council that the artifacts from the restoration project
be transferred from Archeological Research Associates to the County of Simcoe
Museum.
3. And That the Coordinator, Community Recreation proceed accordingly.
Carried.
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Heritage Committee Minutes — Monday, June 19, 2017.
Roz Llewellyn, Coordinator, Community Recreation, correspondence from County of
Simcoe, Simcoe County Archives re: Accession Report to County of Simcoe Museum,
March 30 and May 2, 2017.
Motion No. HC170619-13
Moved by Thibeault, Seconded by Fountain
It is recommended that the correspondence from the County of Simcoe Archives and
presented by Roz Llewellyn, Coordinator, Community Recreation, re: Accession Report
to County of Simcoe Museum, March 30, 2017 & May 3, 2017 be received.
Carried.
j) Roz Llewellyn, Coordinator, Community Recreation, correspondence dated Spring 2017
from Ministry of Municipal Affairs and Ministry of Tourism, Culture and Sport re:
Archeological Management Plans InfoSheet.
Motion No. HC170619-14
Moved by Thibealt, Seconded by Whiston
It is recommended that the correspondence from the Ministry of Municipal Affairs and O
Ministry of Tourism, Culture and Sport and presented by Roz Llewellyn, Coordinator,
Community Recreation, re: Archeological Management Plans, Ministry of Municipal
Affairs and Ministry of Tourism, Culture and Sport be received.
Carried.
k) Roz Llewellyn, Coordinator, Community Recreation, correspondence from Government
of Canada re: Memorial Submission.
Motion No. HC170619-15
Moved by Whiston, Seconded by Fountain
It is recommended that the correspondence from Government of Canada and presented
by Roz Llewellyn, Coordinator, Community Recreation, re: Memorial Submission be
received.
Carried.
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Heritage Committee Minutes — Monday, June 19, 2017.
1) Roz Llewellyn, Coordinator, Community Recreation re: Canada 150.
Motion No. HC170619-16
Moved by Thibeault, Seconded by Fountain
It is recommended that the verbal information presented by Roz Llewellyn, Coordinator,
Community Recreation, update re: Canada 150 be received.
Carried.
7. Next Meeting Date:
Monday, September 18, 2017 (TBC).
8. Adjournment:
a) Motion to Adjourn.
Motion No. HC170619-17
Moved by Thibealt, Seconded by Whiston
It is recommended that we do now adjourn at 7:41 p.m.
ouncillor J rmey, Chair
Carried.
Jane a Teeter, Deputy Clerk
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