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09 27 2017 Council Agenda The Township of Oro-Medonte Council Meeting Agenda Council Chambers Wednesday, September 27, 2017 9:00 a.m. - Closed Session 10:00 a.m. - Open Session Page 1. Call to Order - Moment of Reflection: 2. Adoption of Agenda: 7 - 8a) Motion to Adopt the Agenda. \[Addenda\] 3. Disclosure of Pecuniary Interest: 4. Closed Session Items: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Robin Dunn, CAO re: Acquisition/disposition of land (Potential Acquisition). d) Shawn Binns, Director, Operations & Community Services re: Litigation affecting the municipality (Traffic Control). e) Robin Dunn, CAO re: Security of Municipal Property (Community Halls). f) 1:30 p.m. Donna Hewitt, Director, Corporate Services re: Education or training of members (Live Stream/Video Recordings). 5. Minutes of Council and Committees: 9 - 27a) Minutes of Council meeting held on Wednesday, September 13, 2017. 28 - 67 b) Minutes of Heritage Committee meetings held on Monday, September 18, 2017. 6. Recognition of Achievements: None. 7. Public Meetings: None. 8. Deputations: 68 - 81 a) 1:00 p.m. Katie Mandeville, on behalf of Moonstone District Parks and Page 1 of 281 Council Meeting Agenda -September 27, 2017 Recreation Centre Inc., re: Request for Support in Constructing a Pavilion and Replacing Lights at Ramey Memorial Park in 2018. 9. Presentations: None. 10. Identification From the Public of an Agenda Item of Interest: Provides an opportunity for members of the public to identify an agenda item which the public member may request be brought forward and considered earlier in the meeting. 11. Open Forum: The Open Forum provides an opportunity for the public to provide verbal comments to Council, in Open Session, on matters scheduled on the current agenda, and shall be conducted as follows: Open Forum shall last no longer than 20 minutes; Each speaker shall be required to identify the agenda item they are speaking to and provide their name and address, which may become part of the public record; A speaker shall be limited to 2 minutes per agenda item; No response shall be provided to any question posed during Open Forum; No discussion, debate or decisions will occur during Open Forum; Each speaker is permitted to speak only once per agenda item; A speaker may provide comment on one agenda item and then shall step aside to enable another to provide comment on an agenda item; No speaker shall speak to a second agenda item until other individuals have had an opportunity to speak once; Speakers providing comment on the same agenda item, shall be requested to limit their comments so as to provide additional information and not repeat the same information provided by a previous speaker; Comments made during Open Forum will not form part of the minutes of the meeting; The following matters will not be permitted during Open Forum: o Comments/complaints against Members of Council or Township staff; o Matters beyond the jurisdiction of Council or the Township; o Closed Session agenda items, including current or pending litigation, or Insurance claims and/or pending claims by or against the Township; o Comments with respect to Minutes of Council and Committees; o Comments that are contrary to the Municipal Freedom of Information and Protection of Privacy Act; Page 2 of 281 Council Meeting Agenda -September 27, 2017 o Comments with respect to any applications which have proceeded through a Public Meeting in accordance with the Planning Act, with the exception of comment related to a recommendation contained within the Staff Report. The Chair may conclude Open Forum prior to the 20 minute maximum time limit, for non-compliance with the Open Forum parameters, Conduct of Members of the Public, or any other reason. 12. Reports of Municipal Officers: 82 - 85 a) Report No. OCS2017-29, Shawn Binns, Director, Operations & Community Services re: Speed Reduction Various Locations. \[Deferred from 09 13 2017 Council Meeting\]. 86 - 97 b) Report No. CS2017-17, Ted Walker, Interim Clerk re: Election Method and Costing \[Refer to Item 17b)\]. 98 - 101 c) Report No. ES2017-10, Robin Dunn, CAO re: Horseshoe Highlands Pump House and Reservoir Tender Results. 102 - 104 d) Report No. FI2017-18, Mark DesLauriers, Chief Financial Officer/Treasurer re: Statement of Accounts - August 31, 2017. 105 - 107 e) Report No. FI2017-19, Mark DesLauriers, Chief Financial Officer/Treasurer re: 2017 Projects / Initiatives Financial Update \[to be distributed\]. 108 - 112 f) Report No. CS2017-18, Donna Hewitt, Director, Corporate Services re: Oro Centre Exception 32 - CDL Atkinson Maple Syrup Supplies. 113 - 116 g) Report No. OCS2017-34, Shawn Binns, Director, Operations & Community Services re: Oro African Church Partnership Update. 117 - 142 h) Report No. OCS2017-35, Shawn Binns, Director, Operations & Community Services re: Tender OCS2017-14 Bayview Memorial Park Improvement. 143 - 183 i) Shawn Binns, Director, Operations & Community Services, correspondence dated August 9, 2017 from Kelsey Scarfone, Blue Flag Program Coordinator, Environmental Defence re: Bayview Memorial Park Could be a Blue Flag Candidate. 184 - 191 j) Report No. DS2017-114, Andria Leigh, Director, Development Services re: Request for Extension of Draft Plan Approval Plan of Subdivision Application 43-OM-93022 (Forest Heights) by Democrat Homes Ltd. on behalf of 1452711 Ontario Limited, Part of Lots 1 & 2, Concession 7 (Oro), Township of Oro-Medonte. 192 - 203 k) Report No. DS2017-119, Andria Leigh, Director, Development Services re: Requests for Extensions of Draft Plan Approval by Horseshoe Valley Lands Ltd., 43-OM-93002 & 43-CD-93002 (Timber Ridge) 43-OM-20001 (Horseshoe Ridge Ph. 4 and Future Development Lands). 204 - 206 l) Report No. CS2017-16, Donna Hewitt, Director, Corporate Services re: Live Stream and Video Recordings of Council Meetings Update. Page 3 of 281 Council Meeting Agenda -September 27, 2017 207 m) Robin Dunn, CAO, memorandum dated September 20, 2017 re: Street Light Installation - Highway 93 and Bidwell Road. 208 n) Robin Dunn, CAO re: 2018 Partners/Outside Agencies Budget Requests, Potential Presentations. 13. Reports of Members of Council: a) Updates from Council Representatives County of Simcoe and Township Partners and Agencies. Partners and Agencies, to deliver updates Agencies. 14. Consent Agenda: 209 - 210 a) Announcements of Interest to the Public: 1. Township of Oro-Medonte, Notice of Administration Centre Office Closure, Thanksgiving Day, Monday, October 9, 2017. 2. Carley Community Hall, Thanksgiving Lunch and Tea Room, Saturday, October 7, 2017, 11:00 a.m. - 3:00 p.m. 211 - 212 b) Correspondence dated August 31, 2017 from Kathleen Wynne, Premier re: Ontario Carbon Tax. Staff Recommendation: Receive for Information Only. 213 - 214 c) Correspondence dated September 5, 2017 from Laurelle Doxey, Director, Outports and Postal Operations District, Greater Toronto Area (GTA) Region, Canadian Border Services Agency (CBSA) re: CBSA Office Closure, 374 Huronia Road, Barrie, on Friday, September 29, 2017 at the Close of Business. Staff Recommendation: Receive for Information Only. 15. Communications/Petitions: 215 a) Correspondence dated September 18, 2017 from Gail Marchildon, Office Manager, Severn Sound Environmental Association (SSEA) re: Call for Nominations for the SSEA's 2017 Environmental Awards. 216 - 277 b) Correspondence dated September 12, 2017 from Gerry Marshall, Warden, County of Simcoe re: County of Simcoe Inter-Municipal and Intra-Hub Transit. 16. Notice of Motions: None. Page 4 of 281 Council Meeting Agenda -September 27, 2017 17. By-Laws: 278 - 279 a) By-Law No. 2017-120: A By-law to remove the Holding symbol on lands described as follows: Lots 33, 34, 35, 36, 37, 38, 39, 43 and 44 on Plan 51M- 957, Township of Oro-Medonte, County of Simcoe, Roll # 4346-010-003- 26533, 4346-010-003-26534, 4346-010-003-26535, 4346-010-003-26536, 4346-010-003-26537, 4346-010-003-26538, 4346-010-003-26539, 4346- 010-003-26543, 4346-010-003-26544. 280 b) By-Law No. 2017-122: Being a By-law to Authorize the Execution of an Agreement Between The Township of Oro-Medonte and Dominion Voting for Provider Services for Software and Equipment for the 2018 Elections Alternative Internet, Telephone and In-Person Voting, Vote Tabulation Equipment and Supplies. 18. Closed Session Items (Unfinished Items): 19. Confirmation By-Law: 281 a) By-Law No. 2017-121: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, September 27, 2017. 20. Questions from the Public Clarifying an Agenda Item: Questions from the Public Clarifying an Agenda Item provides an opportunity for the members of the public to seek clarification with respect to the decision which was made on an agenda item, the meaning of the decision and the next steps as a result of the decision. Questions from the Public Clarifying an Agenda Item shall last no longer than 10 minutes; Responses provided to questions posed during Questions from the Public Clarifying an Agenda Item shall be included within the 10 minute maximum time limit; Each speaker shall be required to identify the agenda item they are seeking clarification on and provide their name and address, which may become part of the public record; A speaker shall be limited to 1 minute per question; A speaker may pose a question and then shall step aside to enable another to pose a question; The Chair may conclude Questions from the Public Clarifying an Agenda Item prior to the 10 minute maximum time limit, for non- compliance with the above parameters, Conduct of Members of the Public, or any other reason. Page 5 of 281 Council Meeting Agenda -September 27, 2017 21. Adjournment: a) Motion to Adjourn. Page 6 of 281 2.a) Motion to Adopt the Agenda. Page 7 of 281 2.a) Motion to Adopt the Agenda. 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Hughes (left @ 7:45 p.m.) Councillor Scott Jermey, Chair Councillor John Crawford, Vice-Chair Ruth Fountain Dorothy Moore Lynda Whiston Regrets: Trudy O'Donnell Kayla Thibeault Staff Present: Shawn Binns, Director, Operations & Community Services; Andria Leigh, Director, Development Services; Janette Teeter, Supervisor, erk 1. Agenda Approval: a) Motion to Approve the Agenda. Motion No. HC170918-1 Moved by Fountain, Seconded by Moore It is recommended that the agenda for the Heritage Committee meeting held on Monday, September 18, 2017 be received and approved. Carried. 2. Disclosure of Pecuniary Interest: None declared. Page 1 of 7 Page 28 of 281 5.b) Minutes of Heritage Committee meetings held on Monday, ... Heritage Committee Minutes Monday, September 18, 2017. 3. Approval of Minutes of Previous Meeting: a) Minutes of Heritage Committee meeting held on Monday, June 19, 2017. Motion No. HC170918-2 Moved by Moore, Seconded by Whiston It is recommended that the draft minutes of Heritage Committee meeting held on Monday, June 19, 2017 be received and approved as printed and circulated. Carried. 4. Deputations: None. 5. Communications: a) Correspondence from Simcoe County Historical Association re: Quarterly Newsletter, Summer 2017. Motion No. HC170918-3 Moved by Fountain, Seconded by Moore It is recommended that the correspondence from Simcoe County Historical Association re: Quarterly Newsletter, Summer 2017 be received. Carried. b) Correspondence from Community Heritage Ontario (CHO) re: Quarterly Publication, Summer, 2017. Motion No. HC170918-4 Moved by Moore, Seconded by Whiston It is recommended that the correspondence from Community Heritage Ontario (CHO) re: Quarterly Publication, Summer, 2017 be received. Carried. Page 2 of 7 Page 29 of 281 5.b) Minutes of Heritage Committee meetings held on Monday, ... Heritage Committee Minutes Monday, September 18, 2017. 6. Reports of Members of Council/Municipal Officers: a) Councillor Jermey, Chair, re: Archeological Management Plan. Motion No. HC170918-5 Moved by Whiston, Seconded by Moore It is recommended 1. That the PowerPoint Presentation presented by Andria Leigh, Director, Development Services and Shawn Binns, Director, Operations and Community Services, re: Archeological Management Plan be received. 2. And That it is recommended to Council that Township staff continue to monitor the County of Simcoe Archaeological Management Plan and provide input through the project; and provide updates to Council and Committees for their input and information. Carried. b) Mayor H.S. Hughes, re: Oro African Church Grounds, Potential Community Garden. Motion No. HC170918-6 Moved by Moore, Seconded by Whiston It is recommended 1. That the verbal information presented by Mayor H. S. Hughes, re: Oro African Church Grounds, Potential Community Garden be received. 2. And That it is recommended to Council that steps be taken to improve the aesthetics of the property. Carried. Page 3 of 7 Page 30 of 281 5.b) Minutes of Heritage Committee meetings held on Monday, ... Heritage Committee Minutes Monday, September 18, 2017. c) Roz Llewellyn, Coordinator, Community Recreation, correspondence received September 8, 2017 from Erin Semande, Provincial Heritage Registrar, Ontario Heritage Trust, re: Designations, Oro African Church and St. Thomas Church. Motion No. HC170918-7 Moved by Fountain, Seconded by Moore It is recommended 1. That the correspondence received September 8, 2017 from Erin Semande, Provincial Heritage Registrar, Ontario Heritage Trust, and presented by Shawn Binns, Director, Operations & Community Services, re: Designations, Oro African Church and St. Thomas Church be received. 2. And That it is recommended to Council that staff be directed to coordinate with Ontario Heritage Trust to confirm a suitable date for a site visit. Carried. d) Roz Llewellyn, Coordinator, Community Recreation, re: Doors Open Update, September 30, 2017. Motion No. HC170918-8 Moved by Whiston, Seconded by Moore It is recommended that the correspondence and verbal information presented by Shawn Binns, Director, Operations & Community Services re: Doors Open Update, September 30, 2017 be received. Carried. Page 4 of 7 Page 31 of 281 5.b) Minutes of Heritage Committee meetings held on Monday, ... Heritage Committee Minutes Monday, September 18, 2017. e) Roz Llewellyn, Coordinator, Community Recreation, correspondence received June 21, 2017 from The Reverend Maureen Hair, Joanne Reid, John Hipwell, St. George's Anglican Church, re: St. George's Fair Valley Church Designation. Motion No. HC170918-9 Moved by Fountain, Seconded by Moore It is recommended 1. That the correspondence received June 21, 2017 from The Reverend Maureen Hair, Joanne Reid, John Hipwell, St. George's Anglican Church, and presented by Shawn Binns, Director, Operations & Community Services, re: St. George's Fair Valley Church Designation be received. 2. And That, on behalf of the Township and the Heritage Committee, St. George's Fair Valley Church be thanked for their consideration under the Mayor's signature. Carried. f) Roz Llewellyn, Coordinator, Community Recreation, correspondence received June 16, 2017 from Terry Fegarty, Chair, Speakers' Committee, Probus Club of Midland-Huronia, re: Presentation Inquiry. Motion No. HC170918-10 Moved by Moore, Seconded by Fountain It is recommended 1. That the correspondence received June 16, 2017 from Terry Fegarty, Chair, Speakers' Committee, Probus Club of Midland-Huronia and presented by Shawn Binns, Director, Operations & Community Services re: Presentation Inquiry be received. 2. And That it is recommended to Council that staff be directed to coordinate with the Probus Club of Midland-Huronia to have a representative(s) speak at their meeting. Carried. Page 5 of 7 Page 32 of 281 5.b) Minutes of Heritage Committee meetings held on Monday, ... Heritage Committee Minutes Monday, September 18, 2017. g) Councillor Jermey, Chair re: Index of Register of Heritage Listed/Designated Properties. Motion No. HC170918-11 Moved by Moore, Seconded by Fountain It is recommended 1. That the correspondence presented by Councillor Jermey, Chair re: Index of Register of Heritage Listed/Designated Properties be received. 2. And that the matter be brought back to the October Heritage Committee meeting. Carried. h) Roz Llewellyn, Coordinator, Community Recreation, re: Knox Presbyterian Church Booklet Reproduction. Motion No. HC170918-12 Moved by Fountain, Seconded by Whiston It is recommended 1. That the verbal information presented by Shawn Binns, Director, Operations & Community Services, re: Knox Presbyterian Church Booklet Reproduction be received. 2. That it is recommended to Council that the Knox Presbyterian Church Booklet be 3. That the Knox Presbyterian Church Booklet be reproduced by Township Staff upon request in accordance with the Township Fees & Charges By-Law. 4. And That staff proceed accordingly. Carried. Page 6 of 7 Page 33 of 281 5.b) Minutes of Heritage Committee meetings held on Monday, ... Heritage Committee Minutes Monday, September 18, 2017. i) Councillor Jermey, Chair, re: Committee Member Resignation. Motion No. HC170918-13 Moved by Whiston, Seconded by Moore It is recommended 1. That the verbal information presented by Councillor Jermey, re: Committee Member Resignation (O'Donnell) be received with regrets and best wishes. 2. And That it is recommended to Council that the 5th Heritage Committee member be appointed directly. 3. And That staff proceed accordingly. Carried. 7. Next Meeting Date: Monday, October 23, 2017. 8. Adjournment: a) Motion to Adjourn. Motion No. HC170918-14 Moved by Whiston, Seconded by Moore It is recommended that we do now adjourn at 7:50 p.m. Carried. _______________________________ _______________________________ Councillor Jermey, Chair Janette Teeter, Deputy Clerk Page 7 of 7 Page 34 of 281 5.b) Minutes of Heritage Committee meetings held on Monday, ... Medonte - Andria LeighDirector of Development ServicesTownship of Oro Archaeological Management Plans Page 35 of 281 5.b) Minutes of Heritage Committee meetings held on Monday, ... - made in accordance with provincial policies and requires that municipal decision makers and planners be Provincial Policies/Plans . Section 2.6.5 further states that planning authorities shall Ontario Heritage Act and the made on Planning Act applications are Planning Act 2.6.4 of the Provincial Policy Statement (PPS 2014) identifies that planning authorities should Planning Act The aware of all lands containing known archaeological resources or areas of archaeological potential, and that all decisions regulations. Section consider and promote archaeological management plans and cultural plans in conserving cultural heritage and archaeological resourcesconsider the interests of Aboriginal communities in conserving cultural heritage and archaeological resources.Section 4.2.7 of the Growth Plan (GP 2017) identifies that municipalities are encouraged to preparearchaeological management plans and municipal cultural plans and consider them in their decisionmaking. Page 36 of 281 5.b) Minutes of Heritage Committee meetings held on Monday, ... ignificant , s resources and ; significant built heritage resources areas of archaeological potential , and County Official Plan states: landscapes mapping and inventories of heritage may consider undertaking the preparation and completion of a cultural heritage Section 4.6.4 comprehensive cultural ) County ab) identification and evaluation of cultural heritage and archaeological resources; c) strategies for conserving and enhancing these identified resources; d) programs to foster interpretation and promotion; and e) education and public participation in cultural heritage conservation. The the public in regards to cultural heritage conservation, including archaeological specifically The and/or archaeological management plan to assist in identifying sensitive cultural and archaeological areas including cemeteries and burials within the County, which is to include but not limited to: Page 37 of 281 5.b) Minutes of Heritage Committee meetings held on Monday, ... Heritage and Archaeological Resources of the Township Medonte. - Township Official Plan - objectives contained in Section D3 The Official Plan (OP), which preensure that the nature and location of heritage and archaeological resources are known and The Township OP however does not contain objectives or policies, similar to the County policies, to allow for the preparation and completion of a culture heritage and/or archaeological management plan. As part of the Official Plan process in 1996, Archaeological Research Associates Inc. prepared a report on the Heritage Resources of Oro Page 38 of 281 5.b) Minutes of Heritage Committee meetings held on Monday, ... What is an Archaeological Management Plan Processes for identifying and managing archaeological and cultural heritage resources in a municipalityA protocol for engaging the Indigenous communities in the identification of known or potential archaeological sitesMaps of known archaeological sites and sites with archaeological potential Archaeological Management Plans (AMP) support the implementation of municipal policies and procedures for identifying and conserving archaeological resources.--- Page 39 of 281 5.b) Minutes of Heritage Committee meetings held on Monday, ... significant and may be completed the current project Archaeological Management Plan - is beyond the scope of , it should be noted that comprehensive mapping and inventories of The County of Simcoe issued a Request for Proposals and received proposals at the end of June 2017 for the completion of an Archaeological Management Plan. The County is proposing the preparation of an Archaeological Management Plan in order to identify, The project also includes the development of a First Nation engagement and consultation protocol. Howeverbuilt heritage resourcesin the future. County of Simcoe Page 40 of 281 5.b) Minutes of Heritage Committee meetings held on Monday, ... Archaeological Management Plan - an integrated approach to archaeological resource identification and protectionan effective tool that municipal staff can use to screen development archaeological resources are assessed, identified and conserved in the development of a procedural framework for efficient land use decision making The detailed objectives/scope of work outlines in the RFP included:1. Provide 2. Ensure 3. Provide 4. Assist 5. Provide clear direction to development proponents, minimizing uncertainty or speculation6. Assist with the scheduling and budgeting of mitigation measures to avoid unexpected delays and costs7. Outlines a clear and comprehensive protocol to guide future engagement and consultation with First Nations and indigenous communities8. Public awareness of archaeological resource protection and conservation County of Simcoe Page 41 of 281 5.b) Minutes of Heritage Committee meetings held on Monday, ... Archaeological Management Plan - The County project also identified that it would include public and stakeholder consultation and communications including the following:CountyFirst Nations and Metis peoples and communitiesConservati on AuthoritiesProvincial MinistriesMunicipalitiesHistorical AssociationsBuilding/Development Associations County of Simcoe Page 42 of 281 5.b) Minutes of Heritage Committee meetings held on Monday, ... Plan Archaeological Management - The County recently selected Archaeological Service Inc. (ASI) as the consultant to prepare the Archaeological Management Plan.Project timeline for completion is November 2018.Township staff will be following the County project and providing input through the Committees for their information and input. County of Simcoe Page 43 of 281 5.b) Minutes of Heritage Committee meetings held on Monday, ... InfoSheet - Spring 2017 Ministry of Municipal Affairs and Ministry of Tourism, Culture and Sport Goals of an Archaeological Management Overview and Context: Plan The Ontario Heritage Act is administered by the Ministry of Tourism, Culture and Sport. The The two goals of an AMP are to: actauthorizes the establishment of provincial compile an inventory and map significant policies, priorities and programs for conserving archaeological resources to guide archaeological heritage, built heritage archaeological assessments in and cultural heritage landscapes. development or project proposals provide policies and procedures for the Archaeological Management Plans (AMPs) appropriate assessment and protection of support the implementation of municipal known or potential archaeological sites. policies and procedures for identifying and conserving archaeological resources, as well Creating a geographic information system asthe cultural heritage and archaeological (GIS)-based planning tool or using maps to policies of the Provincial Policy Statement, identify known or potential archaeological 2014 (PPS, 2014) issued under the Planning sites lets municipal staff screen Act. development or proposals and identify when an archaeological assessment by a What is an Archaeological Management licensed archaeologist is required. Plan? Including policies and procedures for An AMP should include: identifying and conserving known or potential archaeological sites in the municipal land use maps of the municipality that identify: decision-making process, the municipal o known archaeological sites official plan and other strategic municipal o sites with archaeological potential documents streamlines questions like how o archaeologically sensitive areas where Indigenous communities should be engaged known significant or culturally-sensitive during the land use planning process when archaeological sites are present and archaeological resources may be where the probability of finding another encountered, or how to address site is high unanticipated archaeological discoveries. processes and procedures for identifying and managing archaeological resources within a municipality aprotocol for the engagement of Indigenous communities in the identification of known or potential archaeological sites. Page 44 of 281 5.b) Minutes of Heritage Committee meetings held on Monday, ... Who develops an AMP? Relevant Policies from the PPS, 2014*: 2.6.2Development and site alteration shall not A municipality (or consultant on behalf of a be permitted on lands containing municipality) can develop an AMP for all or archaeological resources or areas of part of the lands under its jurisdiction. archaeological potential unless significant Typically, the mapping of archaeological archaeological resources have been resources included in an AMP is based on conserved. an archaeological potential model developed by a licensed archaeologist. The 2.6.4Planning authorities should consider and development of archaeological promote archaeological management management plans and their integration into plans and cultural plans in conserving land use planning documents and cultural heritage and archaeological processes is the responsibility of the resources. municipality. 2.6.5Planning authorities shall consider the Developing an AMP interests of Aboriginal communities in conserving cultural heritage and The format of an AMP can be tailored to the archaeological resources. land use planning needs of a municipality. We encourage locally-developed policies *Terms in italics are defined in the PPS, 2014. and procedures that can be easily implemented by municipal staff. Typical Benefits of having an AMP AMP Process An Archaeological Management Plan can benefit a municipality by: Compile Inventory ensuring archaeological resources are identified, assessed, and protected identifying, protecting and integrating Indigenous & Local archaeological resources in land use Community Engagement planning providing clear and consistent direction to development proponents Historical Research providing an effective tool for screening & Data Collection development providing a forum for Indigenous engagement Data Analysis & Site allowing for cultural heritage educational Potential Model/Map opportunities linking to other strategic municipal initiatives such as municipal cultural plans Develop Archaeological guiding site management plans for the long- Policies/ term conservation of sites in situ. Procedures Implement Plan 2 Page 45 of 281 5.b) Minutes of Heritage Committee meetings held on Monday, ... Six steps in designing an AMP: Constructing an archaeological site potential model 1) Compile a detailed inventory of archaeological sites, either registered or A key step in developing an AMP is the unregistered, within the municipality. construction of an archaeological site Through a ministry-municipal data sharing potential model, which identifies the specific agreement, the Ministry of Tourism, Culture cultural, environmental, and topographical and Sport will share archaeological site factors that have influenced human land data with the municipality for land use use and settlement patterns over time. planning purposes. Archaeological site potential models are 2) Collect local input and knowledge from usually developed by a licensed Indigenous communities, the public, archaeologist and should include the municipal heritage committees and local following data layers: heritage stakeholders. 3) geology, including information on pre-contact and historical settlement history soils, drainage, and topography in relation to potential locations of proximity to water Indigenous and non-Indigenous degree of recent ground archaeological sites and resources. disturbances 4) Develop an archaeological site potential known land and marine model (see page 4 for more detail) archaeological site locations identifying specific cultural, environmental historic transportation routes and and topographical factors that have settlement patterns influenced human land use and settlement sites associated with significant patterns over time. events, individuals or groups, which may be evidenced by 5) Establish comprehensive guidelines, commemorative plaques or policies and procedures to integrate the monuments. framework (e.g., official plan), including but These factors collectively result in a model not limited to contingency plans for where evidence of historical patterns of land unanticipated archaeological discoveries, use and settlement emerge. By applying Indigenous community engagement these patterns to the landscape, the model strategies, site management plans, and identifies areas of greater and lesser archaeological review procedures. archaeological potential to help determine locations within a municipality requiring 6) Implement the AMP by integrating it into archaeological assessment(s). day-to-day operations across the be re-evaluated every three to five years to incorporate changes made to legislation or provincial criteria, include updated procedures or protocols, and to remove previously-assessed areas, as applicable. 3 Page 46 of 281 5.b) Minutes of Heritage Committee meetings held on Monday, ... Example of Archaeological Site Integrating an AMP into municipal Potential Model Mapping planning policies and processes The creation of an AMP and related policies can greatly enhance the conservation of archaeological resources while expediting the development plan review processes. A municipality can integrate its AMP into its planning policies and processes by: a) Incorporating archaeological policies into the municipal official plan Official plan policies can outline long-term protection policies and related tools, such as zoning, heritage conservation easement agreements and archaeological site management plans. The official plan can identify where archaeological assessments are required. Base-mapping for a section of the Rideau Canal Areas of archaeological potential can be corridor in the City of Ottawa. mapped in the official plan and made b) Reviewing development proposals and municipal projects Ontario Regulation 544/06 requires that an archaeological assessment be submitted as part of a complete application for a plan of subdivision in lands that contain known archaeological resources or any areas of archaeological potential. By mapping areas of archaeological potential ahead of time, the AMP can be used to screen subdivision applications during the pre-consultation stage to determine whether an archaeological assessment is required. Conditions for the conservation of archaeological sites in situ may also be incorporated into draft plans of subdivision Mapping of the same corridor overlain in red or condominium at the request of the marking areas of archaeological potential, proponent or approval authority. The AMP Courtesy of the City of Ottawa. can also support Environmental Assessment Act requirements for infrastructure-related projects such as road, water/wastewater or bridge projects. 4 Page 47 of 281 5.b) Minutes of Heritage Committee meetings held on Monday, ... These include municipal staff (e.g., Municipal approvals and projects that those who maintain the AMP GIS may be subject to archaeological potential data layers, municipal planning assessments include: and engineering staff, public works staff, etc.), archaeological review officers and plans of subdivision and condominium heritage planners at the Ministry of site-specific official plan and zoning Tourism, Culture, and Sport, as well as amendments Indigenous communities, archaeological stakeholders and the broader land small-scale applications, such as consents development industry. to sever land municipal infrastructure projects involving Engaging Indigenous communities, local the construction, erection or placement of a building or structure, such as road communities and heritage groups construction and widening, and sewage and The design, implementation and review water projects of Archaeological Management Plans site alteration activities like site grading, should be undertaken with the excavation, removal of topsoil/peat, placing participation of Indigenous communities, and dumping of fill, and drainage works local communities, and stakeholders, demolition or relocation of buildings or such as local heritage groups. structures on heritage properties Involvement of Indigenous communities in the development of an AMP is Developing an AMP implementation important in light of policy 2.6.5 of the PPS, 2014. and review procedure for municipal staff Engagement methods can include municipal AMP steering committees, public meetings, educational programs An archaeological review procedure can and opportunities to involve the public in determine if a proposed planning application or archaeological activities. other site alteration activities require an archaeological field assessment. The review The Standards and Guidelines for procedure should also outline the Ministry of Consultant Archaeologists also provide Tourism, Culture and Sport's review process for guidance on Engaging Aboriginal the archaeological assessment report and Communities in Archaeology. . Local heritage groups that may have an Critical to ensuring the protection of interest in the conservation of archaeological resources from the beginning of archaeological resources include: a project is to determine who should consult an AMP and when in the planning and professionally licensed, academic and development process this should occur. vocational archaeologists Establishing and implementing a municipal chapters and members of the Ontario archaeological review procedure requires close Archaeology Society (OAS) co-operation between many different groups. researchers or students from colleges or universities and historical societies municipal heritage committees 55 Page 48 of 281 5.b) Minutes of Heritage Committee meetings held on Monday, ... For More Information: Note to User: Ministry of Tourism, Culture and Sport This InfoSheet provides a summary of Culture Division complex matters and reflects legislation, Archaeology Program Unit policies and practices that are subject to (416) 212-8886 change. It should not be relied upon as a www.mtc.gov.on.ca substitute for specialized legal or professional advice in connection with any particular matter and should not be website includes a list of licensed construed as legal advice by the Ministry of consultant archaeologists. Municipal Affairs or the Ministry of Tourism, Culture and Sport. The user is solely Ministry of Municipal Affairs responsible for any use or the application of Provincial Planning Policy Branch this information. As such, these ministries (416) 585-6014 do not accept any legal responsibility for the www.ontario.ca/municipal contents of this InfoSheet or for any consequences, including direct or indirect Municipal Services Offices liability, arising from its use. Central (Toronto) (416) 585-6226 Toll Free: 800-668-0230 Western (London) (519) 873-4020 Toll Free: 800-265-4736 Eastern (Kingston) (613) 545-2100 Toll Free: 800-267-9438 Produced by the Ministry of Municipal Affairs, Northeastern (Sudbury) Provincial Planning Policy Branch (705) 564-0120 ISBN 978-1-4606-8825-0 (PDF) Toll Free: 800-461-1193 ISBN 978-1-4606-8824-3 (HTML) © Northwestern (Thunder Bay) Paid for by the Government of Ontario (807) 475-1651 Disponible en français: Les plans de Toll Free: 800-465-5027 gestion archéologique 6 Page 49 of 281 5.b) Minutes of Heritage Committee meetings held on Monday, ... Page 50 of 281 5.b) Minutes of Heritage Committee meetings held on Monday, ... CƩƚƒʹ9ƩźƓ {ĻƒğƓķĻ ΝƒğźƌƷƚʹ9ƩźƓ͵{ĻƒğƓķĻθŷĻƩźƷğŭĻƷƩǒƭƷ͵ƚƓ͵ĭğΞ {ĻƓƷʹ CƩźķğǤͲ Б {ĻƦƷĻƒĬĻƩͲ ЋЉЊА ЋʹЊБ ta ƚʹ \[ƌĻǞĻƌƌǤƓͲ wƚǩ ѡƩƌƌĻǞĻƌƌǤƓθƚƩƚΏƒĻķƚƓƷĻ͵ĭğѢ {ǒĬƆĻĭƷʹ CǒƩƷŷĻƩ LƓŅƚƩƒğƷźƚƓΉtƚƭƭźĬƌĻ ƭźƷĻ ǝźƭźƷͪ Hi Roz, Further to my email a few days ago, please find attached a few resources that have some historical information about St. Thomas and the AME church as well as mud construction. In addition, if you and the heritage committee would find it helpful, myself and one of our building specialists could do a site visit with the group to discuss the construction and help to define the values of the churches before they begin drafting a statement of cultural heritage value. We would need to access the interiors of both buildings. If this is something you are interested in and would find helpful, perhaps we can arrange a date for a site visit within the next month. Please let me know. Best, Erin Semande | Provincial Heritage Registrar Ontario Heritage Trust Telephone: 416-212-1704 Email: erin.semande@heritagetrust.on.ca heritagetrust.on.ca | doorsopenontario.on.ca Page 51 of 281 5.b) Minutes of Heritage Committee meetings held on Monday, ... Page 52 of 281 5.b) Minutes of Heritage Committee meetings held on Monday, ... Page 53 of 281 5.b) Minutes of Heritage Committee meetings held on Monday, ... Page 54 of 281 5.b) Minutes of Heritage Committee meetings held on Monday, ... Page 55 of 281 5.b) Minutes of Heritage Committee meetings held on Monday, ... Page 56 of 281 5.b) Minutes of Heritage Committee meetings held on Monday, ... Page 57 of 281 5.b) Minutes of Heritage Committee meetings held on Monday, ... Page 58 of 281 5.b) Minutes of Heritage Committee meetings held on Monday, ... Page 59 of 281 5.b) Minutes of Heritage Committee meetings held on Monday, ... Page 60 of 281 5.b) Minutes of Heritage Committee meetings held on Monday, ... Page 61 of 281 5.b) Minutes of Heritage Committee meetings held on Monday, ... HISTORICAL PLAQUE AT SHANTY BAY COMMEMORATES ST. THOMAS' CHURCH On Sunday, June 29, 1969, a provincial historical plaque commemorating St. Thomas' Church will be unveiled on the grounds of the church, Church Street, Shanty Bay. This is one in a series of plaques being erected throughout the province by the Department of Public Records and Archives, on the advice of the Archaeological and Historic Sites Board of Ontario. st The unveiling ceremony will mark the 131 anniversary of the laying of the cornerstone of St. Thomas, and will follow the Morning Service. The Reverend W.R. Flynn, rector of St. Thomas', will conduct the proceedings. Speakers at the ceremony will include the Right Reverend L.S. Garnsworthy, Suffragan Bishop of Toronto; Mr. K.E. Gilchrist, Reeve of Oro Township; Mr. G.E. Smith, M.P.P. (Simcoe East); and Professor C.M. Johnston of the Archaeological and Historic Sites Board. The plaque will be unveiled by Mr. Richard Lockie, a great-great-grandson of E.G. O'Brien, founder of the community of Shanty Bay. The plaque reads: ST. THOMAS' CHURCH 1838 This church is one of the few surviving structures in Ontario built of "rammed earth". This method of construction utilized wet clay mixed with chopped straw, compacted into forms and covered, when dry, with plaster or siding for protection against weather. Built in a plain, somewhat Romanesque style, the church was begun in 1838 and largely completed by 1841, though not officially opened until February 27, 1842. Lt.-Col. Edward O'Brien, leading member of the Shanty Bay settlement, donated the church site and clergyman's residence, and directed the construction of the church. He and his wife, Mary Sophia, are buried in the adjacent cemetery. The Rev. S.B. Ardagh served as rector from 1842 to 1867. H:\\0 Plaque Programs\\ Provincial Plaque Program\\ Historical Backgrounds\\St. Thomas' Church, Shanty Bay. 1 Page 62 of 281 5.b) Minutes of Heritage Committee meetings held on Monday, ... HISTORICAL BACKGROUND: Lieutenant Edward O'Brien, a half-pay officer of the British army, emigrated to Upper Canada in 1829 and took up land near Thornhill. In 1832 he completed a new home, "The Woods", on Kempenfelt Bay about six miles east of the infant settlement of Barrie. O'Brien had become acquainted with the township the previous year, while acting as emigrant agent for the government. "The Woods" became the nucleus of a settlement to which Mrs. O'Brien promptly gave its present name, and one of O'Brien's first concerns was the establishment of the church. His father's cousin, Captain subscription for a church." The quote is from one of Mary O'Brien's letters to her sister in England, a rich source of information about Shanty Bay and its inhabitants. Her letters thereafter contain periodic references to their hopes for a church, but nothing concrete was achieved until 1837. The chief obstacle, apart from lack of funds, seems to have been the slow growth of the settlement and the unexplained departure of some key artisans in 1835. In June, 1837, she records the return of the O'Briens' "neighbour and tenant", E.A. Walker, from England, where he had gone to solicit funds for the proposed church. He had succeeded in raising some £400, which made it even more urgent that a beginning, at least, be made on the building. A year later, on June 29, 1838, Mrs. O'Brien was able to announce the laying that day of the cornerstone by Mrs. Walker. A guest speaker, the Rev. Charles Brough, preached to a gathering of twenty or thirty people on that occasion. Mrs. O'Brien states in the same letter that her husband was "to build the church with what assistance he can get according to his own notions," and goes on to express her confidence that "no others of the party could do it so cheaply or, which amounts to the same thing, obtain so much help from the neighbourhood." The method of construction was what is termed "rammed earth" or "cob". It utilized wet clay mixed with chopped straw, "rammed" into wooden forms in much the way that concrete is poured today. Legend has it that oxen were used to trample the material to the desired consistency. Once it had "set" the forms were removed and, once completely dry, the wall was plastered over to protect it against weather. The Right Reverend John Strachan, first Bishop of Toronto, who visited Shanty Bay on June 25, 1840, reported: "The walls of the Mud Church have scarcely reached half their height and advance slowly, but Capt. O'Brien assures me they will be finished and the building roofed and wholly enclosed before the winter. The greatest anxiety everywhere prevails for the Ministrations of the Church, Mr. Bartlett tells me, and it is pleasing to see the people appearing in two or threes from the thick woods and in canoes from H:\\0 Plaque Programs\\ Provincial Plaque Program\\ Historical Backgrounds\\St. Thomas' Church, Shanty Bay. 2 Page 63 of 281 5.b) Minutes of Heritage Committee meetings held on Monday, ... the Bay to the Church at Barrie or at Shanty By, at each of which places there is one service every Sunday." Thomas Bartlett, rector at Barrie, served Shanty Bay as well from 1839 to 1841, but it was the Reverend George Hallen from Penetanguishene who officiated at the formal opening of St. Thomas' on February 27, 1842. According to the account of this event in "The Church", St. Thomas' was still unfinished despite having already cost £530, and it was estimated that another £70 would be required to complete it. O'Brien has donated the 30-acre church site, as well as a building for use as a rectory. He had also lent money. Bishop Stracha indebted to you nearly £300. I am very sorry that such should be the case; at the same time I must say that with such a debt it is by far the dearest Church in the Diocese." On March 21, 1842, Strachan wrote Reverend S.B. Ardagh in Waterford, Ireland, offering him the post of rector at Shanty Bay and Barrie. Ardagh had written O'Brien four months earlier, requesting information on all aspects of the mission, the country, and emigration in general. O'Brien's long reply is full of sound advice and reflects his own deep contentment with his adopted home. Ardagh arrived that October to begin a ministry which was to last a quarter of a century. It had been stated that St. Thomas; was consecrated on June 20, 1858, with Bishop Strachan presiding, which would imply that the church was not finally free of debt until then. Edward O'Brien moved to Toronto about 1845, but, on retiring from active business life about 1858, returned to "The Woods" and there died in 1875. Mary, who survived him less than a year, lies beside him in St. Thomas' churchyard. H:\\0 Plaque Programs\\ Provincial Plaque Program\\ Historical Backgrounds\\St. Thomas' Church, Shanty Bay. 3 Page 64 of 281 5.b) Minutes of Heritage Committee meetings held on Monday, ... CƩƚƒʹT FEGARTY \[mailto:tfegarty@rogers.com\] {ĻƓƷʹFriday, June 16, 2017 11:13 AM ƚʹFax Repository <faxrepository@oro-medonte.ca> {ǒĬƆĻĭƷʹ Heritage Committee Chair, Heritage Committee Township of Oro-Medonte 148 Line 7 South Oro-Medonte, ON L0L2E0 Via email only: info@oro-medonte.ca Hello I am writing to you on behalf of the Speakers Committee of the Probus Club of Midland - Huronia. Our members would be most interested in a presentation on some of the principal features of Oro- Medonte's heritage such as the Sir Sam Steele history and monument, and the African Church. We are hoping that representatives from your Committee might be available to join us at one of our monthly meetings in 2018. At this point we have several speaker slots open for next year. We gather from 10:00 am to noon on the first Thursday of each month; we have about 180 members and our attendance is normally 80 100 members and guests. Several of us are also members of other heritage committees in the area. Your talk would be scheduled for about an hour (11:00 am noon), including Q & A. Our meetings are held at the North Simcoe Sports and Recreation Centre in Midland. We look forward to hearing from you. Terry Fegarty Chair, Speakers' Committee Probus Club of Midland-Huronia FYI Below is an excerpt from the Probus International fact sheet: δtƩƚĬǒƭ ĭƌǒĬƭ ğƩĻ ƚƩŭğƓźǩğƷźƚƓƭ ŅƚƩ ƒĻƓ ğƓķ ǞƚƒĻƓ Ǟŷƚ ŷğǝĻ ƩĻƷźƩĻķ ŅƩƚƒ ƷŷĻźƩ ƦƩƚŅĻƭƭźƚƓ ƚƩ ĬǒƭźƓĻƭƭ ğƓķ ǞğƓƷ Ʒƚ ƒğźƓƷğźƓ ğ ƭƚĭźğƌ ƓĻƷǞƚƩƉ ǞźƷŷ ƚƷŷĻƩƭ Ǟŷƚ ŷğǝĻ ƭźƒźƌğƩ źƓƷĻƩĻƭƷƭ͵ 9ğĭŷ tƩƚĬǒƭ ĭƌǒĬ ƒĻĻƷƭ ğƷ ƌĻğƭƷ ƚƓĭĻ ğ ƒƚƓƷŷ ŅƚƩ ŅĻƌƌƚǞƭŷźƦ ğƓķ Ʒƚ ŷĻğƩ ŭǒĻƭƷ ƭƦĻğƉĻƩƭ͵ ƚķğǤͲ ƷŷĻƩĻ ğƩĻ ƚǝĻƩ ЌЉЉͲЉЉЉ ƒĻƒĬĻƩƭ źƓ ğƦƦƩƚǣźƒğƷĻƌǤ ЍͲЉЉЉ tƩƚĬǒƭ ĭƌǒĬƭ ǞƚƩƌķǞźķĻͳ АЉі ƚŅ /ğƓğķźğƓ tƩƚĬǒƭ ĭƌǒĬƭ ğƩĻ źƓ hƓƷğƩźƚ͵ Page 65 of 281 5.b) Minutes of Heritage Committee meetings held on Monday, ... Page 66 of 281 5.b) Minutes of Heritage Committee meetings held on Monday, ... Page 67 of 281 8.a) 1:00 p.m. Katie Mandeville, on behalf of Moonstone Dist... Page 68 of 281 8.a) 1:00 p.m. Katie Mandeville, on behalf of Moonstone Dist... Page 69 of 281 8.a) 1:00 p.m. Katie Mandeville, on behalf of Moonstone Dist... Page 70 of 281 8.a) 1:00 p.m. Katie Mandeville, on behalf of Moonstone Dist... Golf tournament with FirefightersCorn roastFamily activity days Established more than 20 years agoRamey Memorial ParkFundraising and community events Maintenance of rinkInstallation of playground equipment 2007 Page 71 of 281 8.a) 1:00 p.m. Katie Mandeville, on behalf of Moonstone Dist... Page 72 of 281 8.a) 1:00 p.m. Katie Mandeville, on behalf of Moonstone Dist... Page 73 of 281 8.a) 1:00 p.m. Katie Mandeville, on behalf of Moonstone Dist... Moonstone Parks and Rec. wishes to ask for Council's support in constructing a pavilion and replacing the lights at Ramey Memorial Park in 2018. Fits with CouncilÔs Vision to be a Ñprogressive, collaborative community where everyone can live, work and playÒMoonstone area was identified as under-serviced in the 2010 Strategic Facility Plan. Page 74 of 281 8.a) 1:00 p.m. Katie Mandeville, on behalf of Moonstone Dist... Page 75 of 281 8.a) 1:00 p.m. Katie Mandeville, on behalf of Moonstone Dist... Page 76 of 281 8.a) 1:00 p.m. Katie Mandeville, on behalf of Moonstone Dist... Page 77 of 281 8.a) 1:00 p.m. Katie Mandeville, on behalf of Moonstone Dist... Page 78 of 281 8.a) 1:00 p.m. Katie Mandeville, on behalf of Moonstone Dist... Page 79 of 281 8.a) 1:00 p.m. Katie Mandeville, on behalf of Moonstone Dist... Page 80 of 281 8.a) 1:00 p.m. Katie Mandeville, on behalf of Moonstone Dist... Page 81 of 281 12.a) Report No. OCS2017-29, Shawn Binns, Director, Operatio... Page 82 of 281 12.a) Report No. OCS2017-29, Shawn Binns, Director, Operatio... Page 83 of 281 12.a) Report No. OCS2017-29, Shawn Binns, Director, Operatio... Page 84 of 281 12.a) Report No. OCS2017-29, Shawn Binns, Director, Operatio... Page 85 of 281 12.b) Report No. CS2017-17, Ted Walker, Interim Clerk re: El... Page 86 of 281 12.b) Report No. CS2017-17, Ted Walker, Interim Clerk re: El... Page 87 of 281 12.b) Report No. CS2017-17, Ted Walker, Interim Clerk re: El... Page 88 of 281 12.b) Report No. CS2017-17, Ted Walker, Interim Clerk re: El... Page 89 of 281 12.b) Report No. CS2017-17, Ted Walker, Interim Clerk re: El... Page 90 of 281 12.b) Report No. CS2017-17, Ted Walker, Interim Clerk re: El... Page 91 of 281 12.b) Report No. CS2017-17, Ted Walker, Interim Clerk re: El... Page 92 of 281 12.b) Report No. CS2017-17, Ted Walker, Interim Clerk re: El... Page 93 of 281 12.b) Report No. CS2017-17, Ted Walker, Interim Clerk re: El... Page 94 of 281 12.b) Report No. CS2017-17, Ted Walker, Interim Clerk re: El... Page 95 of 281 12.b) Report No. CS2017-17, Ted Walker, Interim Clerk re: El... Page 96 of 281 12.b) Report No. CS2017-17, Ted Walker, Interim Clerk re: El... Page 97 of 281 12.c) Report No. ES2017-10, Robin Dunn, CAO re: Horseshoe Hi... Page 98 of 281 12.c) Report No. ES2017-10, Robin Dunn, CAO re: Horseshoe Hi... Page 99 of 281 12.c) Report No. ES2017-10, Robin Dunn, CAO re: Horseshoe Hi... Page 100 of 281 12.c) Report No. ES2017-10, Robin Dunn, CAO re: Horseshoe Hi... Page 101 of 281 12.d) Report No. FI2017-18, Mark DesLauriers, Chief Financia... Page 102 of 281 12.d) Report No. FI2017-18, Mark DesLauriers, Chief Financia... Page 103 of 281 12.d) Report No. FI2017-18, Mark DesLauriers, Chief Financia... Page 104 of 281 12.e) Report No. FI2017-19, Mark DesLauriers, Chief Financia... Page 105 of 281 12.e) Report No. FI2017-19, Mark DesLauriers, Chief Financia... Page 106 of 281 12.e) Report No. FI2017-19, Mark DesLauriers, Chief Financia... Page 107 of 281 12.f) Report No. CS2017-18, Donna Hewitt, Director, Corporat... Page 108 of 281 12.f) Report No. CS2017-18, Donna Hewitt, Director, Corporat... Page 109 of 281 12.f) Report No. CS2017-18, Donna Hewitt, Director, Corporat... Page 110 of 281 12.f) Report No. CS2017-18, Donna Hewitt, Director, Corporat... Page 111 of 281 12.f) Report No. CS2017-18, Donna Hewitt, Director, Corporat... Page 112 of 281 12.g) Report No. OCS2017-34, Shawn Binns, Director, Operatio... Page 113 of 281 12.g) Report No. OCS2017-34, Shawn Binns, Director, Operatio... Page 114 of 281 12.g) Report No. OCS2017-34, Shawn Binns, Director, Operatio... Page 115 of 281 12.g) Report No. OCS2017-34, Shawn Binns, Director, Operatio... Page 116 of 281 12.h) Report No. OCS2017-35, Shawn Binns, Director, Operatio... Page 117 of 281 12.h) Report No. OCS2017-35, Shawn Binns, Director, Operatio... Page 118 of 281 12.h) Report No. OCS2017-35, Shawn Binns, Director, Operatio... Page 119 of 281 12.h) Report No. OCS2017-35, Shawn Binns, Director, Operatio... Page 120 of 281 12.h) Report No. OCS2017-35, Shawn Binns, Director, Operatio... Page 121 of 281 12.h) Report No. OCS2017-35, Shawn Binns, Director, Operatio... Page 122 of 281 12.h) Report No. OCS2017-35, Shawn Binns, Director, Operatio... 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Page 135 of 281 12.h) Report No. OCS2017-35, Shawn Binns, Director, Operatio... Page 136 of 281 12.h) Report No. OCS2017-35, Shawn Binns, Director, Operatio... Page 137 of 281 12.h) Report No. OCS2017-35, Shawn Binns, Director, Operatio... Page 138 of 281 12.h) Report No. OCS2017-35, Shawn Binns, Director, Operatio... Page 139 of 281 12.h) Report No. OCS2017-35, Shawn Binns, Director, Operatio... Page 140 of 281 12.h) Report No. OCS2017-35, Shawn Binns, Director, Operatio... Page 141 of 281 12.h) Report No. OCS2017-35, Shawn Binns, Director, Operatio... Page 142 of 281 12.i) Shawn Binns, Director, Operations & Community Services... Page 143 of 281 12.i) Shawn Binns, Director, Operations & Community Services... Dsjufsjb!gps!! Cfbdift! CMVF!GMBH! DBOBEB Page 144 of 281 Dbobejbo!pqfsbups!! pg!Cmvf!Gmbh 12.i) Shawn Binns, Director, Operations & Community Services... Xibu!nblft!uif!Cmvf!Gmbh!qsphsbn!tp!vojrvf! 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Nbsjobt!bsf!opu!sfrvjsfe!up!dpoevdu!sfhvmbs!xbufs!rvbmjuz!tbnqmjoh/!Ipxfwfs-!uif!xbufs!xjuijo! Ep!xf!ibwf!up!bqqmz!fbdi!zfbs@! Zft/!Fbdi!Cmvf!Gmbh!cfbdi!ps!nbsjob!jt!sfbttfttfe!fbdi!zfbs!bhbjotu!uif!tbnf!tusjdu!dsjufsjb/! Bqqmjdbujpot!bsf!evf!jo!Kbovbsz/ Dpvme!xf!hfu!pvs!Cmvf!Gmbh!ublfo!bxbz@! Ju!jt!wfsz!sbsf!gps!tpnfuijoh!mjlf!uibu!up!ibqqfo/!Fowjsponfoubm!Efgfodf!xpslt!xjui!fbdi! nvojdjqbmjuz!boe!cfbdi!ps!nbsjob!pqfsbups!up!fotvsf!uif!Cmvf!Gmbh!dsjufsjb!bsf!cfjoh!nfu/!! !Page 182 of 281!8 12.i) Shawn Binns, Director, Operations & Community Services... DPOOFDU!XJUI!VT! gbdfcppl/dpn0fowjsponfoubmefgfodfdbobeb! ! Afo ! Gps!npsf!jogpsnbujpo-!qmfbtf!wjtju;! Gps!boz!rvftujpot!bcpvu!bqqmzjoh!gps!uif!Cmvf!Gmbh-!ps!up!bssbohf!gps!b!gfbtjcjmjuz! tuvez!gps!zpvs!cfbdi!ps!nbsjob-!fnbjm!/ Bcpvu!Fowjsponfoubm!Efgfodf!!! Fowjsponfoubm!Efgfodf!jt!uif!Dbobejbo!pqfsbups!pg!uif!Cmvf!Gmbh!qsphsbn/!Fowjsponfoubm! jotqjsf!dibohf!jo!hpwfsonfou-!cvtjoftt!boe!qfpqmf!up!fotvsf!b!hsffofs-!ifbmuijfs!boe! qsptqfspvt!mjgf!gps!bmm/ Gps!gvsuifs!jogpsnbujpo!po!Fowjsponfoubm!Efgfodf-!qmfbtf!wjtju!fowjsponfoubmefgfodf/db/!! Bcpvu!Uif!Gpvoebujpo!gps!Fowjsponfoubm!Fevdbujpo! pshboj{bujpo!dpotjtujoh!pg!nfncfs!pshboj{bujpot!sfqsftfoujoh!npsf!uibo!81!dpvousjft! xpsmexjef/!GFF!bdujwfmz!qspnpuft!boe!efmjwfst!fevdbujpo!bcpvu!uif!fowjsponfou!boe! tvtubjobcmf!efwfmpqnfou!uispvhi!joufsobujpobm!qsphsbnt!tvdi!bt!uif!Cmvf!Gmbh!qsphsbn/ Gps!gvsuifs!jogpsnbujpo!po!GFF-!qmfbtf!wjtju!gff/hmpcbm/! Page 183 of 281 12.j) Report No. DS2017-114, Andria Leigh, Director, Develop... Page 184 of 281 12.j) Report No. DS2017-114, Andria Leigh, Director, Develop... Page 185 of 281 12.j) Report No. DS2017-114, Andria Leigh, Director, Develop... Page 186 of 281 12.j) Report No. DS2017-114, Andria Leigh, Director, Develop... Page 187 of 281 12.j) Report No. DS2017-114, Andria Leigh, Director, Develop... Page 188 of 281 12.j) Report No. DS2017-114, Andria Leigh, Director, Develop... Page 189 of 281 12.j) Report No. DS2017-114, Andria Leigh, Director, Develop... Page 190 of 281 12.j) Report No. DS2017-114, Andria Leigh, Director, Develop... Page 191 of 281 12.k) Report No. DS2017-119, Andria Leigh, Director, Develop... Page 192 of 281 12.k) Report No. DS2017-119, Andria Leigh, Director, Develop... Page 193 of 281 12.k) Report No. DS2017-119, Andria Leigh, Director, Develop... Page 194 of 281 12.k) Report No. DS2017-119, Andria Leigh, Director, Develop... Page 195 of 281 12.k) Report No. DS2017-119, Andria Leigh, Director, Develop... Page 196 of 281 12.k) Report No. DS2017-119, Andria Leigh, Director, Develop... Page 197 of 281 12.k) Report No. DS2017-119, Andria Leigh, Director, Develop... Page 198 of 281 12.k) Report No. DS2017-119, Andria Leigh, Director, Develop... Page 199 of 281 12.k) Report No. DS2017-119, Andria Leigh, Director, Develop... Page 200 of 281 12.k) Report No. DS2017-119, Andria Leigh, Director, Develop... Page 201 of 281 12.k) Report No. DS2017-119, Andria Leigh, Director, Develop... Page 202 of 281 12.k) Report No. DS2017-119, Andria Leigh, Director, Develop... Page 203 of 281 12.l) Report No. CS2017-16, Donna Hewitt, Director, Corporat... Page 204 of 281 12.l) Report No. CS2017-16, Donna Hewitt, Director, Corporat... Page 205 of 281 12.l) Report No. CS2017-16, Donna Hewitt, Director, Corporat... Page 206 of 281 12.m) Robin Dunn, CAO, memorandum dated September 20, 2017 r... Page 207 of 281 12.n) Robin Dunn, CAO re: 2018 Partners/Outside Agencies Bud... Page 208 of 281 14.a) Announcements of Interest to the Public: Township of O... Thanksgiving Office Closure Page 209 of 281 14.a) Announcements of Interest to the Public: Township of O... Page 210 of 281 14.b) Correspondence dated August 31, 2017 from Kathleen Wyn... Page 211 of 281 14.b) Correspondence dated August 31, 2017 from Kathleen Wyn... Page 212 of 281 14.c) Correspondence dated September 5, 2017 from Laurelle D... Page 213 of 281 14.c) Correspondence dated September 5, 2017 from Laurelle D... Page 214 of 281 15.a) Correspondence dated September 18, 2017 from Gail Marc... Awards In 2000 the Severn Sound Bob Whittam Environmental Award was started in order to honour Bob Whittam, a biologist and an avid naturalist who is well known in the Severn Sound area, by recognizing those individuals or groups who are dedicated and truly interested in improving the Severn Sound ecosystem. SSEA Source Water Protection Award The award is presented to an individual landowner or group who has assisted in the promotion of source water protection or, who have developed and are implementing exemplary source water protection programs in the Severn Sound Source Protection Area. Severn Sound Environmental Stewardship Award This award recognizes an individual or group for their meaningful achievements in the restoration and protection of the Severn Sound area. Severn Sound Student Environmental Awards SSEA Student Environmental Award recognizes outstanding students in the Severn Sound area that have displayed a passion for the natural world demonstrating a keen interest in nature, the environment, conservation, stewardship and sustainability. These awards are received by students who have aligned their environmental beliefs with their actions at school and at home. To nominate someone, a group or an individual who has made and/or continues to make an important contribution to the Severn Sound ecosystem, please contact the SSEA office for a nomination form or visit our website at www.severnsound.ca. The deadline for nominations will be October 20, 2017. For more information, please contact Gail Marchildon, SSEA Office Manager @ (705) 527-5166 Ext: 207 or by email @ gmarchildon@midland.ca. Gail Marchildon Office Manager Severn Sound Environmental Association 67 Fourth Street Midland, ON. L4R 3S9 P: (705) 527-5166 Ext. 207 F: (705) 527-5167 e-mail: gmarchildon@midland.ca website: www.severnsound.ca Page 215 of 281 15.b) Correspondence dated September 12, 2017 from Gerry Mar... Page 216 of 281 15.b) Correspondence dated September 12, 2017 from Gerry Mar... Committee of the Whole To: Agenda Section:Corporate Services Division: Department:Engineering, Planning and Environment Planning Item Number:CCW -16-312 Meeting Date:September 7, 2016 Subject:County of Simcoe Transit Feasibility and Implementation Study –Interim Report3andfinancial plan and implementation options Recommendation That Item CCW 16-312,dated September 7, 2016 regarding County of Simcoe Transit Feasibility and Implementation Study –Interim Report 3 and additional information outlining the financial plan and implementation details, be received;and That phased implementation of the proposed short term service plan, as generally outlined in Item CCW 16-312, be approved; and That Committee select a preferred funding option for 2017 budget considerationbased on the options outlined in Item CCW 16-312. Executive Summary This Item provides an update and estimated costing of a County wide transit service plan. Policy, at all levels, recognizes the need to support, establishandexpand transportation options. The County has an opportunity to establish a co-ordinated strategymoving forward to ensure the continued health, safety and economic benefits of transit are realized throughout the County. Direction has been given by Council to undertake a comprehensive study to identify the feasibility and implementation of a county-wide transit system and to establish a study Advisory Committee comprised of County staff, municipal representatives and agency stakeholders. Further to the March 22, 2016 Council Transit Workshop, using data compiled from the Transit Feasibility and Implementation Study, staff haveprepared additional information regarding service plan details and options with respect to servicedesign and costing for Council’sconsideration. County staff, in consultation with Steer Davies Gleave initiated the Transit Feasibility and Implementation Study in January 2015.The study process is comprised of three interim reports. Page 217 of 281 15.b) Correspondence dated September 12, 2017 from Gerry Mar... September 7, 2016 Committee of the Whole -CCW16-312 Page 2 Interim Report 3 (Schedule 1)provides information on the final phases of the study. Following the introduction in Chapter 1, Chapter 2 of InterimReport3provides a synopsisof the second round of consultation and feedback received from participants. Chapter 3 outlines the service plan and prioritizationfor the services proposedto be implemented in the short term (five years). Interim Report 3 also summarizes in Chapter 4,the requirements for specialized transit arising from the Accessibility for Ontarians with Disabilities Act (AODA). The guiding principles behind a series of potential fare arrangements involving the County and other agencies’ services are identified in Chapter 5 as isthe consultant’s recommended fare structure. Funding sources and estimated fare revenues are identified in Chapter 6.Chapter 7 provides information regarding a financial and implementation plan for consideration of funding options, and outlines the recommended implementation plan proposed by Steer Davies Gleave. Detailed next steps required to implement transit,the proposedservice networkand implementation planare identified in Chapter 7. In addition, staff have prepared alternative financial and implementation plansfor services proposed for the short term,based on a 10 year financial outlook,for Council’s consideration. Staff is seeking Council direction for a preferred funding optionas detailed within this Item for further consideration and ultimate inclusion within the 2017budget. Background/Analysis/Options Since 2006 a series of studies such asthe Intergovernmental Action Plan (IGAP)for Simcoe County, Barrie and Orillia, Implementation Assessment Report (August 2006), the County of Simcoe Transportation Master Plan2008(TMP), the County TMP Update2014,and the Ministry of Transportation Simcoe Area Multimodal Transportation Strategy(2014)have identifiedthe need to reduce reliance on the automobile and increase alternate modes of transportation including improved linkages between regional and local networks forwalking, cycling and public transit. Furthermore, various policy documents such as the Growth Plan for the Greater Golden Horseshoe(Growth Plan), Provincial Policy Statement and the County of Simcoe Official Plan providepolicieswhich strategically support growthandprioritizeplanning for complete communities andtransit-supportive design.Additionally, theproposed Growth Plan for theGreater Golden Horseshoe, 2016providesthatpublic transit will be the first priority for transportation infrastructure planning and thatall decisions on transit planning and investment support facilitating improved linkagesbetweenand within municipalities. To support the proposed policy direction of the Growth Plan,the Ministry of Transportation (MTO) commenceda Greater Golden Horseshoe (GGH) Multimodal Transportation Planin the spring of 2016 and it isanticipated to be completed in 2018.According to the MTO website, theGGH Multimodal Plan is intended to“inform policy and investment decisions that support the government’s commitments to climate change, economic development and innovative technology and provide direction to transportation agencies and service providers for all modes, including highways, railways, regional transit systems, cycling and walking”. The Province continues to placesignificant emphasisinthe requirement formultimodal transportationinfrastructure,including regional transit systems,because it provides an alternative to driving and helps connect people to community services and job opportunities. Page 218 of 281 15.b) Correspondence dated September 12, 2017 from Gerry Mar... September 7, 2016 Committee of the Whole -CCW16-312 Page 3 Benefits of Regional Transit Systems Aregional transit system is part of the comprehensive transportation strategy recommended in the County’s Transportation Master Plan to accommodate the County’s growing communities and changing demographics in the years to come.Awell-planned transit system with supportive land uses is able to enhance mobility for residents, promote independent living, offergreater travel opportunities, expandeconomic opportunities, provide affordable transportation options,and supportCounty growth, transport, andenvironmental policies. Integrated public transportation infrastructure also allows for high-density urban development, which reduces the need to expand existing municipal infrastructure.Public transit is a critical factor in providing connections for obtaining employment and enhancing wagepotential, and enables employers to tap into a larger, more competitive workforce. Transit is also attributed to reducing isolation and allowspeople to lead more independent lives by enabling people to run their daily errands andgain access to medical services, particularly for those with limited access to private transportation options. A regional transit system would further support the goals and objectives of other County initiatives such as the Ontario Works Bus Pass program, the County’s Age-Friendly Communities project, and community service transportation cooperativessuch as the Community Transportation (CT) Linkand could also reduce the costs of providing non-urgent ambulance transport.Transit investments also contribute to active transportationactivitiesand would support the County’s Trails strategy and the Cycle Simcoe initiative. County Transit Feasibility and Implementation Study As identified in Items CCW14-269 (June 3, 2014), CCW14-285 (June 24, 2014), CCW15-149 (April 28, 2015), CCW15-320 (September 22, 2015) and CCW16-132 (March 22, 2016) the County has undertaken, in consultation with Steer Davies Gleave, a County wide Transit Feasibility and Implementation Study. The study commenced in January 2015. The following majorstudy objectives, with the assistance of the Transit Advisory Committee (TAC) were developed to guide the studyandinclude: Supportingtransit initiatives in and between smaller urban communities and the larger centres, Addressingthe needs of vast rural areas and spread out geography, Workingwith stakeholders and encourage strong community engagement in planning for transit service, and Determiningthe feasibility and develop a practical and realizable plan for transitthat serves local communities and urban areas, prioritizes service according to demand, and with accessible vehicle and options to meet the needs of all residents. Toensure the study also addressed community objectives and needs, two roundsof public and stakeholder consultation were conducted. The objectives used in the study were also applied to create the prioritizationevaluation criteriaand the proposed route network. Study Consultation Process and Outcomes The first round of consultation was comprised of six Public Information Centres (PICs), a stakeholder meetingand an on-line questionnairein June 2015.The consultation was initiated to Page 219 of 281 15.b) Correspondence dated September 12, 2017 from Gerry Mar... September 7, 2016 Committee of the Whole -CCW16-312 Page 4 seek feedback on the draft service types and concept,and toidentify and prioritize the objectives of the proposed service options.The following service objectivepriorities developed with input from the advisory team and werepresented to stakeholdersandthe publicfor input: Maximizepotential ridership, Minimizeanticipated capital and operating cost, Serveconnections to regional destinations, Support connectivity to planned growth areas, Linkto current transit services. As aresult,a draft route networkwas developedincorporating feedback received from participants regardingtypes of destinations that they felt should be prioritized, including: Hospitals and health centres, Seniors centres, Colleges & Universities, Employment areas, Shopping areas. With the feedback obtained from the first round of consultation, Steer Davies Gleave applied a multiple account evaluation (MAE) framework for evaluatingpotential network elements within the overall service concept.Based on the needs and opportunity analysis detailed in Interim Report 1 and theconsultation process, a preliminary “high-level” service concept that would potentially provide transit service to a significant portion of the County within 10 yearswas developed. Page 220 of 281 15.b) Correspondence dated September 12, 2017 from Gerry Mar... September 7, 2016 Committee of the Whole -CCW16-312 Page 5 Map of high-level routes and preliminary prioritization Each of the connections was assessed further based onits ability to promote county-wide network connectivityandincorporated considerations of planneddevelopment and projected build-out. Evaluation criteria used to identify the meritsof potential service connectionsalsotookinto consideration a variety of indicators including ridership and fare revenue, cost, service, route connectivity, markets, broader County connectivity, and ease of operation and safety. As a result, the preliminary service prioritization for various routes were ranked correspondingly. The preliminary prioritization was presented duringthe second round of consultation and feedback. The second round of public consultationwas comprised of two public workshops,a stakeholder meeting, and an on-line questionnairein November 2015. The public workshops were made available online via a live webcast. The purpose of the consultation was to seek feedback on proposedinter-municipal connections in the county and to identifyconnections that could be implemented within the next five years.Preliminarydiscussions introducedfare policy structures and funding approaches for the proposed inter-municipal transit system. Page 221 of 281 15.b) Correspondence dated September 12, 2017 from Gerry Mar... September 7, 2016 Committee of the Whole -CCW16-312 Page 6 The study’s consultation process identified thatparticipants thoughtthe County’s principal role for transit is to provide longer-distance hub-to-hub areas, rather than the shorter distance intra-hub connections.In addition, as a result of participant feedback, refinements were madeto the alignment of the preliminaryproposed routesto reflectadvisory team, stakeholder and public feedback received. The revisions to theproposed short-term integrated service networkincluded anAlliston –Bradford route(as opposed to Alliston –Barrie route),as it would provide south Simcoe residents with more direct access to Central Local Health Integration Network (LHIN) health services. Another change was also made to the Midland –Barrie route to provide fora more direct route to the Royal Victoria Hospital and Georgian College campus via County Road 93and to avoid duplication of service along County Road 27 of the proposed Wasaga Beach –Barrie route. Hubs and Route typologies Priority has been given to connecting regionalprimary settlement areas designated in the Growth Plan for the Greater Golden Horseshoeand in the County Official Plan. The majority of these primary areas were identified as “hubs” for purposes of the transit study. The hubsgenerallyhave their own local transit systems and arecontiguous or near-contiguous urbanized areas. They also tend to be economically self-contained, so that a large proportion of trips already occurwithin the hub. However,there isanotable number of trips made between hubs, and it is these trips that are the consultant’srecommendationfor County-level transitinter-municipal connections. The identified hubs are: Alliston Barrie Bradford Collingwood/Wasaga Beach Midland/Penetanguishene Orillia The routes identified for short-term implementation are varied in length. To assist with developing the strategySteer Davies Gleave established the followingthree different connection typologies: Inter-municipal connections: operate between hubs(such as Alliston –Bradford route) Intra-hub connections: operate within hubs that span multiple local municipalities (such as Midland/Penetanguishene) Barrie-Orillia connection: connects two distinct neighbouring municipal urban areas and provides connectivity withother County transit services. Page 222 of 281 15.b) Correspondence dated September 12, 2017 from Gerry Mar... September 7, 2016 Committee of the Whole -CCW16-312 Page 7 Illustration of connection typologies Midland/Penetanguishene Connection Typologies Inter-municipal connections Orillia (long distance) Collingwood/Wasaga Intra-hub connections (short distance) Barrie Barrie-Orillia connection County hub areas Bradford Alliston Recommended short term service plan Based on feedback provided from the consultation process,as well as applying specific criteria using the multiple account evaluation (MAE) framework the short-term service plan was developed for implementation over a 5 year staged rollout. Theproposedshort term service plan includes five new inter-municipal hub-to-hub routes (prioritized 1 to 5).The illustration of the short term service plan shown hereinalso incorporates the various existing shorter intra-hub routes (lettered A to D below) currently provided by the local municipalities. Page 223 of 281 15.b) Correspondence dated September 12, 2017 from Gerry Mar... September 7, 2016 Committee of the Whole -CCW16-312 Page 8 Proposed short term inter-municipal service plan Specialized Transit AODA requirements The situation for specialized transit in Simcoe County will be complex, given the presence of both the proposed inter-municipal and local transit services. As legislated by theAccessibility for Ontarians with Disabilities Act(AODA), there would need to be acoordinatedparallel transit service accessible to residentswho are unable to walk to the nearestbusstop because of a disability. The number of requirements for municipal transit serviceand the requirements for a specialized transit service to complement conventional transit will need to be taken into consideration when planning servicestops and determining the costs of delivery. A specialized transit service is required to provide origin to destination service. However, this does not require a direct service –passenger journeys may be accommodated using multiple trip legs. The service span would need to be the same as conventional transit, thus the need for a coordinated service.The operating costsare summarized in the Financial and Implementation Plan section below and includethe combined cost of both conventional and specialized transit services within Simcoe County. Page 224 of 281 15.b) Correspondence dated September 12, 2017 from Gerry Mar... September 7, 2016 Committee of the Whole -CCW16-312 Page 9 Fare Structure Framework The fare structure for the proposedinter-municipal service needs to be both financially sustainable for the County and municipalities,and to encourage consistent ridership. In consultation with stakeholders and public participants, the following principles oftheproposed fares structureweredeveloped: PrinciplePassenger PerspectiveOperator/Municipal Perspective Easy and logical for transit users to Simple to implement, operate and manage Simple understand Fare should be affordable for transit usersFare should ensure appropriate operator Affordable cost effectiveness Fare structure should be consistent Fare structure should enable appropriate Consistent throughout the Countyoperator fare revenue recovery The proposed inter-municipal transit service fare structure frameworkconnectsthe six recommended inter-municipal hubs. Some of the inter-municipal hubs provide connection to adjacent intra-municipal services, such as theexistingCollingwood –Wasaga Beach link. Fare integration with existing transit services, based on the fare structure principles should be simple, affordable and consistent throughout the County. For these reasons, Steer Davies Gleave recommends a partial fare integration fare structure. The recommended partial fare integration fare structure encourages integrated travel between transit systems. It is proposed to be affordable,as it discounts a continuous journey,thus allowing the rider to transfer onto the adjacent municipal transit system without having to pay a second full fare. It is also a benefit to the adjacent municipal transit provider because the operator acquired another customerit wouldn’t otherwise have.In addition, the recommended fare structure does not require fare reconciliation between operators. Each operatorretains all fare revenue it collects. For example, a customer travelling from their neighbourhood in Midland to the Royal Victoria Hospital (RVH) to visit a family member would take the local transit service and pay the $2 fare to reach the Midland –Barrie inter-municipal connection. With their transfer, the customer would receive a $1 discount and pay the $6 fare to RVH. Having completed the visit at the hospital, the customer would return to Midland on the inter-municipal route and pay the $7 inter-municipal fare. Once in Midland, the customer would transfer back onto the Midland transit,at no cost,to complete their journey. The return trip cost the customer $15, of which $2was spent on the local service and $13on the inter-municipal service. Because the customer was able to reach their destination, the local transit service acquired a paying customer at 50% the fare rate(as opposed to no customer at all). Many partnering transit agencies in Ontario practice a form of fare integration.For example, Metrolinx has outlined in its ‘Discussion Paper for the Next Regional Transportation Plan’ (August 2016) the importance of an integrated fare system to reduce obstacles of seamless travel and “to support the development of transit services between municipalities”. The benefit of having a consistent travel experience for both the customer and the operator would encourage inter- municipal transit use. Page 225 of 281 15.b) Correspondence dated September 12, 2017 from Gerry Mar... September 7, 2016 Committee of the Whole -CCW16-312 Page 10 Within Ontario, there are several public transit agencies that operate long-distance inter-municipal services. These fulfil a similar function to the proposedCountyinter-municipal services.Those services (and their adult cash fare) are: Muskoka Extended Transit –$3.00 Niagara Region –$6.00 Ride Norfolk –$6.00 Deseronto Transit –$10.00 Considering comparable rates and participant feedback received,it is recommendedthat the inter- municipal adult cash fare (boarding cost) be $7 per trip, with a $1 discount for passengers transferring from another transit route. Pre-purchased tickets or period passes could be made available at lower price per trip.The proposed fare rate of $7 is striving to be affordablefor all residents, however generatessome revenue to contribute to the cost of service operations. Funding Options *Net costs will be the County’s responsibility. Operating costs include service operations and maintenance, administration(staffing)and marketing.Capital costs include vehicles and bus stop infrastructure. The Province of Ontario operates a program whereby a portion (2 cents per litre) of its gasoline tax revenues are given to municipalities operating transit, known asprovincialgas tax funding.The amount provided is based on the number of trips on the transit system, and the population of the municipality it serves. However, despite whatever amount is generated based aspecific formula, thetotal amount provided under the program is capped at 75 percent of municipal spending in the previous year. The revised Development Charges Actallows the consideration of eligible growth-related capital transit expenditures based on planned levels of service projecting 10 years in the future. Transit is a relatively recent inclusion for consideration in development charges by-laws, for this reason development charge contributionshave not been includedin the financial plan at this time. However, the County could consider applying development charge contributions, in accordance with the Development Charges Act as an appropriate source of revenue. Other potential funding opportunities such as the Federal Public Transit Infrastructure Fund (PTIF) andthe provincial Greenhouse Gas Reduction Accountmay be made available to the County should the County pursue planning for multimodal transportation infrastructure and investments in transit. Fare revenues are derived from the fare mechanism(boarding costs)and ridership levels. Page 226 of 281 15.b) Correspondence dated September 12, 2017 from Gerry Mar... September 7, 2016 Committee of the Whole -CCW16-312 Page 11 Financial andImplementation Plan As outlined in Item CCW 16-132 (March 22, 2016), two financial structures were presented: Delineated responsibilities: County pays 100% of the costs of inter-municipal routes; local municipalities providing intra-hub routes pay 100% of the costs of the intra-hub route, Shared responsibilities: Costs of inter-municipal routes and intra-hub routes are split equally 50%-50%between County and local municipalities providing intra-hub routes. Steer Davies Gleave recommend the delineated responsibilitiesoption as itwouldprovide a clearer and more predictable structure for the County’s planning and financial responsibilities.The Countywould only be responsible (and fully responsible) for inter-municipal routesthat connect between hubs, leaving intra-hubroutes to be operated and funded by local municipalities (who would have a better understanding ofthe travel needs of its residents). Under the shared responsibilities structure, any decisions made in relation to both intra-hub and inter-municipal transit services with financial consequences would require approval from the County and all the respective local municipalitiescontributing to the costs of the services. These decisions will include vehicle requirements, service span, frequency, routings, fares, and stop amenities. The need for approval from County and local municipalities may lead to challenges and delays in introducing new services and being responsive to changing travel needs. The financial plan summary provided by the consultants is intended to offer a snapshot of the average costsfortransit services in Simcoe County. The capital costssummarized inInterim Report3have been annualized wherebythe cost ofeach item has been divided by itstypical lifespan. In addition, staff have prepared a financial plan,implementation detailsand alternative funding options(Schedule 2)structuredin a 10 year financial outlook formatusing actual costs (not annualized) anddata compiled by the consultantsincludingthe following inter-municipal service assumptions: 252Days operated per year (Mon-Fri, excluding holidays) 12Hours of service per weekday $100Operating cost per service hour ($) (includes operation of parallel specialized transit) Option 1 A–Inter-municipal routes excluding Barrie -Orillia route: County pays 100%of the costs of inter-municipal routes, excluding the Barrie-Orillia route; local municipalities pays 100%of the costs of the intra-hub route, Option 1 B–Inter-municipal routes including Barrie -Orillia route: County pays 100% of the costs of inter-municipal routes, and 33.3% of the costs ofthe Barrie-Orillia route; local municipalities pays 100% of the costs of the intra-hub route, Option 2 A-Inter-municipal and intra-hub routes excluding Barrie -Orillia route: County pays 100% of the costs of both the inter-municipal and intra-hub routes, Option 2 B-Inter-municipal and intra-hub routes including Barrie -Orillia route: County pays 100% of the costs of both the inter-municipal and intra-hub routes, and 33.3% of the costs of the Barrie- Orillia route. Page 227 of 281 15.b) Correspondence dated September 12, 2017 from Gerry Mar... September 7, 2016 Committee of the Whole -CCW16-312 Page 12 County staff have used data compiled by Steer Davies Gleave to provide additional information regarding financial planoptionsand implementation detailsin consideration of funding 100% of the existing intra-hub routes (specifically routes lettered B, C, D).The existing intra-hubBlue Mountain –Collingwood route(A)would require a second intra-hub connection (the Collingwood –Wasaga Beach intra-hubroute) to connect to the proposed longer distance inter-municipal connection. In addition, the Blue Mountain –Collingwood intra-hub routeextends beyond the jurisdiction of the County.For these reasons, the existing intra-hub routes completely within the County are considered for funding in the additional financial plan options2A and 2Bat this time.Criteria would be required to be established prior to consideration of additional intra-hub connections. The proposed Barrie-Orillia routehas significant benefits to municipalities outside of Simcoe County (namely, Barrie and Orillia), however the proposed route scored high in the preliminary route evaluation as it would also support the broader economic, environmental and social objectives of development within Simcoe County.The financial structure for the Barrie-Orillia route connection requires special financial consideration prior to implementation given the cities are not within the jurisdiction of the County. The10 year financial planprepared by staffassumes the County would be responsible for a third of the costs. Given the principal focus of providinglonger-distance hub-to-hub connectionswas identified as a priority in the consultation process,Steer Davies Gleave identified two potential approaches for implementationof the proposed inter-municipal routes: Full implementation of all proposed inter-municipal routes, with a minimal number of daily trips for each route, or Staged rollout of proposed inter-municipal routes, with a higher number of daily trips for each connection. Staff recommend implementing a County transitservice plan in a staged rollout. Phased implementationwouldallow the County to spread the start-up costs over multiple years. Any lessons learned from implementing the initial phases can be applied to later phases, maximizing the success of the implementation. It is recommended higher-priority routes be implemented in earlier phases and low-priority routes be implemented in later phases. Based on the staged approach, County staff have laid out a 10 year financial outlook phasing in costs of routes in years 1 to 4. Aphased approach would providea more appropriate level of transit service that passengers can depend on. The full implementation approach (with minimal number of daily trips) may lead the service to be spread too thinly to attract consistent ridership. Next Steps Contingent on the funding optionpreferredbyCounty Council,future steps for implementing a transit servicein the short term (next five years)would generally include the following: County Council approval of a select transit service and preliminary financial plan County Council approval of budget Allocate staffing to support service Determine operating model (in-house/private contractor/public contractor) Vehicle procurement Develop a marketingplan Page 228 of 281 15.b) Correspondence dated September 12, 2017 from Gerry Mar... September 7, 2016 Committee of the Whole -CCW16-312 Page 13 Plan and construct infrastructure requirements Launch service Monitor and report on the performance of the serviceon an on-going basis It is recommended potential refinementsof the serviceplan be evaluatedat the next stage of work prior to developing and implementingdetailed service designs for the connections identified within the 5-10 yeartimeline. Financial and Resource Implications The costs associated to complete the Transit Feasibility and Implementation Study are included in the 2016 budget. Future financial or resources implications associated with this Item will be determined following direction from County Council and will be brought forth in appropriate annual budgets and long- term financial plans for Council approval. Relationship to Corporate Strategic Plan Growth Related Service Delivery:Create and strengthen partnerships with key stakeholders to support communities through the delivery of sustainable services. Reference Documents Item CCW14-269 (June 3, 2014) County of Simcoe Transit Initiatives Item CCW14-285 (June 24, 2014) Countyof Simcoe Transit Feasibility and Implementation Study Item CCW15-149 (April 28, 2015) County-wide Transit Feasibility and Implementation Study Item CCW15-320 (September 22, 2015) CountyTransit Feasibility and Implementation Study –Interim Report 2 Item CCW16-132 (March 22, 2016)CountyTransit Feasibility and Implementation Study- Update Attachments Schedule 1 –Interim Report 3 Schedule 1 - CCW 16-312.pdf Schedule 2 –Alternative Financial Plan –10 Year outlook Schedule 2 - CCW 16-312.pdf Page 229 of 281 15.b) Correspondence dated September 12, 2017 from Gerry Mar... September 7, 2016 Committee of the Whole -CCW16-312 Page 14 Prepared By:Rachelle Hamelin, MCIP,RPP, Planner III Approvals:Date David Parks, Director of Planning, Development and August 24, 2016 Tourism Debbie Korolnek, General Manager, Engineering, August 25, 2016 Planning and Environment Trevor Wilcox, General Manager, Corporate PerformanceAugust 29, 2016 Mark Aitken, Chief Administrative OfficerAugust 30, 2016 Page 230 of 281 15.b) Correspondence dated September 12, 2017 from Gerry Mar... Schedule 1Committee of the Whole CCW 16-3121 of 49 Page 231 of 281 15.b) Correspondence dated September 12, 2017 from Gerry Mar... Schedule 1Committee of the Whole CCW 16-3123 of 49 Page 232 of 281 15.b) Correspondence dated September 12, 2017 from Gerry Mar... Schedule 1Committee of the Whole CCW 16-3124 of 49 Page 233 of 281 15.b) Correspondence dated September 12, 2017 from Gerry Mar... Schedule 1Committee of the Whole CCW 16-3125 of 49 Page 234 of 281 15.b) Correspondence dated September 12, 2017 from Gerry Mar... Schedule 1Committee of the Whole CCW 16-3126 of 49 Page 235 of 281 15.b) Correspondence dated September 12, 2017 from Gerry Mar... Schedule 1Committee of the Whole CCW 16-3127 of 49 ¸ ¸ ¸ ¸ Page 236 of 281 15.b) Correspondence dated September 12, 2017 from Gerry Mar... Schedule 1Committee of the Whole CCW 16-3128 of 49 ¸ ¸ ¸ ¸ ¸ Page 237 of 281 15.b) Correspondence dated September 12, 2017 from Gerry Mar... Schedule 1Committee of the Whole CCW 16-3129 of 49 Page 238 of 281 15.b) Correspondence dated September 12, 2017 from Gerry Mar... Schedule 1Committee of the Whole CCW 16-31210 of 49 ¸ ¸ ¸ ¸ ¸ ¸ ¸ ¸ ¸ ¸ ¸ ¸ Page 239 of 281 15.b) Correspondence dated September 12, 2017 from Gerry Mar... Schedule 1Committee of the Whole CCW 16-31211 of 49 ¸ ¸ ¸ ¸ ¸ ¸ Page 240 of 281 15.b) Correspondence dated September 12, 2017 from Gerry Mar... Schedule 1Committee of the Whole CCW 16-31212 of 49 Page 241 of 281 15.b) Correspondence dated September 12, 2017 from Gerry Mar... Schedule 1Committee of the Whole CCW 16-31213 of 49 ¸ ¸ ¸ ¸ ¸ ¸ ¸ ¸ ¸ ¸ ¸ Page 242 of 281 15.b) Correspondence dated September 12, 2017 from Gerry Mar... Schedule 1Committee of the Whole CCW 16-31214 of 49 ¸ ¸ Page 243 of 281 15.b) Correspondence dated September 12, 2017 from Gerry Mar... Schedule 1Committee of the Whole CCW 16-31215 of 49 Page 244 of 281 15.b) Correspondence dated September 12, 2017 from Gerry Mar... Schedule 1Committee of the Whole CCW 16-31216 of 49 ¸ ¸ ¸ ¸ ¸ ¸ ¸ ¸ ¸ ¸ ¸ ¸ ¸ ¸ Page 245 of 281 15.b) Correspondence dated September 12, 2017 from Gerry Mar... Schedule 1Committee of the Whole CCW 16-31217 of 49 Page 246 of 281 15.b) Correspondence dated September 12, 2017 from Gerry Mar... Schedule 1Committee of the Whole CCW 16-31218 of 49 Page 247 of 281 15.b) Correspondence dated September 12, 2017 from Gerry Mar... Schedule 1Committee of the Whole CCW 16-31219 of 49 Page 248 of 281 15.b) Correspondence dated September 12, 2017 from Gerry Mar... Schedule 1Committee of the Whole CCW 16-31220 of 49 Page 249 of 281 15.b) Correspondence dated September 12, 2017 from Gerry Mar... Schedule 1Committee of the Whole CCW 16-31221 of 49 Page 250 of 281 15.b) Correspondence dated September 12, 2017 from Gerry Mar... Schedule 1Committee of the Whole CCW 16-31223 of 49 Page 251 of 281 15.b) Correspondence dated September 12, 2017 from Gerry Mar... Schedule 1Committee of the Whole CCW 16-31224 of 49 ¸ ¸ ¸ ¸ ¸ ¸ ¸ ¸ ¸ ¸ Page 252 of 281 15.b) Correspondence dated September 12, 2017 from Gerry Mar... Schedule 1Committee of the Whole CCW 16-31225 of 49 ¸ ¸ ¸ ¸¸ ¸¸ ¸¸ ¸ Page 253 of 281 15.b) Correspondence dated September 12, 2017 from Gerry Mar... Schedule 1Committee of the Whole CCW 16-31226 of 49 ¸ ¸ ¸ ¸¸ ¸ ¸ ¸ ¸ ¸ ¸ ¸ ¸ ¸ ¸ ¸ ¸ Page 254 of 281 15.b) Correspondence dated September 12, 2017 from Gerry Mar... Schedule 1Committee of the Whole CCW 16-31227 of 49 ¸¸ ¸ ¸ ¸ ¸ ¸ ¸ ¸ ¸ ¸ ¸ ¸ ¸ ¸ ¸ Page 255 of 281 15.b) Correspondence dated September 12, 2017 from Gerry Mar... Schedule 1Committee of the Whole CCW 16-31228 of 49 ¸ ¸ ¸ ¸ ¸ ¸ ¸ ¸ Page 256 of 281 15.b) Correspondence dated September 12, 2017 from Gerry Mar... Schedule 1Committee of the Whole CCW 16-31229 of 49 ¸ ¸ ¸ ¸ Page 257 of 281 15.b) Correspondence dated September 12, 2017 from Gerry Mar... Schedule 1Committee of the Whole CCW 16-31230 of 49 ¸ ¸ ¸ ¸ ¸ ¸ ¸ ¸ ¸ ¸ ¸ ¸ ¸ ¸ ¸ Page 258 of 281 15.b) Correspondence dated September 12, 2017 from Gerry Mar... Schedule 1Committee of the Whole CCW 16-31231 of 49 ¸¸ ¸ ¸ ¸¸ ¸¸ ¸ ¸ Page 259 of 281 15.b) Correspondence dated September 12, 2017 from Gerry Mar... Schedule 1Committee of the Whole CCW 16-31232 of 49 ¸ ¸ ¸ ¸ ¸ ¸ ¸ ¸ ¸ ¸ ¸ ¸ Page 260 of 281 15.b) Correspondence dated September 12, 2017 from Gerry Mar... Schedule 1Committee of the Whole CCW 16-31233 of 49 ¸ ¸ Page 261 of 281 15.b) Correspondence dated September 12, 2017 from Gerry Mar... 49 of 34 16-312 CCW Whole the of Committee 1 Schedule Page 262 of 281 15.b) Correspondence dated September 12, 2017 from Gerry Mar... Schedule 1Committee of the Whole CCW 16-31235 of 49 ¸ ¸ ¸ ¸ ¸ ¸ ¸ ¸ ¸ Page 263 of 281 15.b) Correspondence dated September 12, 2017 from Gerry Mar... Schedule 1Committee of the Whole CCW 16-31236 of 49 Page 264 of 281 15.b) Correspondence dated September 12, 2017 from Gerry Mar... Schedule 1Committee of the Whole CCW 16-31237 of 49 Page 265 of 281 15.b) Correspondence dated September 12, 2017 from Gerry Mar... Schedule 1Committee of the Whole CCW 16-31238 of 49 ¸ ¸ Page 266 of 281 15.b) Correspondence dated September 12, 2017 from Gerry Mar... Schedule 1Committee of the Whole CCW 16-31239 of 49 Page 267 of 281 15.b) Correspondence dated September 12, 2017 from Gerry Mar... Schedule 1Committee of the Whole CCW 16-31240 of 49 Page 268 of 281 15.b) Correspondence dated September 12, 2017 from Gerry Mar... Schedule 1Committee of the Whole CCW 16-31241 of 49 Page 269 of 281 15.b) Correspondence dated September 12, 2017 from Gerry Mar... Schedule 1Committee of the Whole CCW 16-31242 of 49 ¸ ¸ Page 270 of 281 15.b) Correspondence dated September 12, 2017 from Gerry Mar... 49 of 43 16-312 CCW Whole the of Committee 1 Schedule Page 271 of 281 15.b) Correspondence dated September 12, 2017 from Gerry Mar... 49 of 44 16-312 CCW Whole the of Committee 1 Schedule Page 272 of 281 15.b) Correspondence dated September 12, 2017 from Gerry Mar... Schedule 1Committee of the Whole CCW 16-31245 of 49 Page 273 of 281 15.b) Correspondence dated September 12, 2017 from Gerry Mar... Schedule 1Committee of the Whole CCW 16-31246 of 49 Page 274 of 281 15.b) Correspondence dated September 12, 2017 from Gerry Mar... 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Schedule 1Committee of the Whole CCW 16-31248 of 49 Page 276 of 281 15.b) Correspondence dated September 12, 2017 from Gerry Mar... 1 of 1 3,8394,2545,9746,700 33,53139,60945,28051,428 (4,982)(3,455)(6,513)(3,455) $18,984$22,823$19,596$23,850$21,673$27,647$22,762$29,462 TotalTotalTotalTotal ($9,566)(12,846)(14,377) ($10,045)($10,761)($10,833) -- 4578 17192325 155466 (763)(472)(977)(472) 4,3525,0755,7636,496 (1,863)(2,078) $2,484$2,484$2,513$2,669$2,754$2,754$2,793$3,259 142,815182,933348,805388,923 ($1,105)($1,113)($1,146)($1,154) Year 10Year 10Year 10Year 10 4578 17192325 914914914914 (716)(367)(918)(367) 4,2684,9765,6516,370 (1,750)(1,951) $2,447$3,360$2,579$3,493$2,755$3,669$2,898$3,812 136,796175,223334,104372,532 ($1,105)($1,113)($1,146)($1,154) Year 9Year 9Year 9Year 9 ---- 4578 17192325 (673)(366)(862)(366) 4,1854,8805,5416,246 (1,643)(1,832) $2,407$2,407$2,539$2,539$2,752$2,752$2,894$2,894 131,030167,838320,023356,831 ($1,105)($1,113)($1,146)($1,154) Year 8Year 8Year 8Year 8 ---- 4578 17192325 (632)(364)(809)(364) 4,1044,7855,4336,125 (1,543)(1,721) $2,367$2,367$2,499$2,499$2,744$2,744$2,886$2,886 125,508160,765306,535341,792 ($1,105)($1,113)($1,146)($1,154) Year 7Year 7Year 7Year 7 ---- 4578 17192325 (593)(362)(760)(362) 4,0244,6925,3286,006 (1,449)(1,616) $2,326$2,326$2,457$2,457$2,733$2,733$2,874$2,874 120,218153,989293,616327,387 ($1,105)($1,113)($1,146)($1,154) Year 6Year 6Year 6Year 6 ---- 4578 17192325 ($000's)($000's)($000's)($000's) (557)(360)(714)(360) 3,9464,6015,2245,889 (1,361)(1,517) $2,284$2,284$2,414$2,414$2,717$2,717$2,858$2,858 115,152147,499281,242313,589 ($1,105)($1,113)($1,146)($1,154) Year 5Year 5Year 5Year 5 4578 17192325 (523)(357)(670)(357) 3,8891,3054,5111,3055,1421,1105,7741,110 (1,278)(1,425) $2,261$3,566$2,371$3,676$2,719$3,829$2,838$3,948 110,299141,283269,389300,373 ($1,105)($1,113)($1,146)($1,154) Year 4Year 4Year 4Year 4 Committee of the Whole CCW 16-312 2356 10121618 725855855725 (270)(362)(414)(362) 2,2412,9103,4704,139 ($868) 57,94488,928 (1,009)(1,153) $1,104$1,829$1,053$1,908$1,328$2,183$1,483$2,208 217,034248,018 ($1,082)($1,132)($1,140) Year 3Year 3Year 3Year 3 Transit Feasibility Study 10yr Outlook - 162745 1114 130 (131)(446)(267)(826)(446)(961) 1,2731,9302,4772,2003,1342,590 $660$660$527$657$527$595 ($482)($690) 28,77358,451 $2,727$3,185 181,158210,836 ($1,124)($1,132) Year 2Year 2Year 2Year 2 -- 16161616 895895895895 (123)(123)(123)(123) 1,2491,2491,2491,249 $644$644$644$644 ($482)($482)($482)($482) 27,56027,56027,56027,560 $1,539$1,539$1,539$1,539 Year 1Year 1Year 1Year 1 Option 1A: Inter-Municipal Only excluding Barrie-Orillia# of Routes# of Vehicles# of RidersGas TaxFaresExpensesOperating BalanceCapitalNet RequirementOption 1B: Inter-Municipal Only including Barrie-Orillia# of Routes# of Vehicles# of RidersGas TaxMunicipal BillingsFaresTotal ExpensesOperating BalanceCapitalNet RequirementOption 2A: Inter-Municipal excluding Barrie-Orillia plus Intra-Hub# of Routes# of Vehicles# of RidersGas TaxFaresTotal ExpensesOperating BalanceCapitalNet RequirementOption 2B: Inter-Municipal including Barrie-Orillia plus Intra-Hub# of Routes# of Vehicles# of RidersGas TaxMunicipal BillingsFaresTotal ExpensesOperating BalanceCapitalNet Requirement Schedule 2 Page 277 of 281 17.a) By-Law No. 2017-120: A By-law to remove the Holding sy... Page 278 of 281 17.a) By-Law No. 2017-120: A By-law to remove the Holding sy... Page 279 of 281 17.b) By-Law No. 2017-122: Being a By-law to Authorize the E... Municipal Act, 2001, S.O. 2001 Page 280 of 281 19.a) By-Law No. 2017-121: Being a by-law to confirm the pro... Municipal Act, 2001, S.O. 2001, C. 25, as amended Page 281 of 281