08 09 2017 Council Meeting MinutesTownship of
Proud Heritage, Exciting Future
Wednesday, August 9, 2017
The Township of Oro-Medonte
Council Meeting Minutes
Council Chambers
2014-2018 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Barbara Coutanche (left @ 6:30 p.m.)
Councillor Scott Macpherson (left @ 6:45 p.m.)
Councillor Phil Hall
Councillor John Crawford
Councillor Scott Jermey
Time: 8:31 a.m.
Staff Robin Dunn, Chief Administrative Officer; Mark DesLauriers, Chief
Present: Financial Officer/Treasurer; Andria Leigh, Director, Development
Services; Donna Hewitt, Director, Corporate & Strategic Initiatives; Shawn
Binns, Director, Operations and Community Services; Hugh Murray,
Director, Fire & Emergency Services/Fire Chief; Curtis Shelswell, Chief
Municipal Law Enforcement Officer; Tamara Obee, Manager, Human
Resources, Health & Safety; Harold Daynard, Manager, Information
Technology; Shannon Stewart, Deputy Treasurer/Tax Collector; Lisa
McNiven, Manager, Operations; Dave Saunders, Manager, Development
Engineering; Justin Metras, Manager, Infrastructure and Capital Projects;
Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Darcy Brooke-
Bisschop, Coordinator, Economic Development/Commun!cations; Katie
Iveson, Corporate Services & Municipal Law Enforcement Clerk; Jim
Parker, Jones Consulting Group; David Wood, David Wood, Envision
Tatham
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order.
Page 1 of 24
Council Meeting Minutes — Wednesday, August 9, 2017.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C170809-1
Moved by Jermey, Seconded by Hall
Be it resolved that the agenda for the Council meeting of Wednesday, August 9, 2017 be
received and adopted;
And that the following correspondence be received:
- Les Houle dated August 5, 2017 re Item 12n);
- Larry Thiessen dated August 6, 2017 re Item 12n); and
- David Anderson dated August 8, 2017 re Item 13e).
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
Motion No. C170809-2
Moved by Crawford, Seconded by Macpherson
Be it resolved that Rule 14.21 a) of Procedural By-law No. 2015-203 be suspended in order
to allow the meeting to proceed past the 4 hour adjournment requirement.
Carried.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C170809-3
Moved by Hall, Seconded by Jermey
Be it resolved that we do now go in Closed Session at 8:32 a.m. to discuss
• personal matter affecting an identifiable individual (Staffing);
• security of municipal property (Community Halls); (Environmental Servicing);
• labour relations/employee negotiations (Staffing);
• litigation affecting the municipality (Burl's Creek); (Oro-Medonte Community Centre).
Carried.
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Council Meeting Minutes — Wednesday, August 9, 2017.
b) Motion to Rise and Report.
Motion No. C170809-4
Moved by Crawford, Seconded by Macpherson
Be it resolved that we do now Rise at 10:04 a.m. and Recess until after the flag raising
ceremony at which time we shall Report on the Closed Session Items 4
c) Robin Dunn, CAO and Mark DesLauriers, Chief Financial Officer/Treasurer re: Personal
matters about an identifiable individual; Labour relations/employee negotiations
(Staffing).
e) Robin Dunn, CAO re: Litigation affecting the municipality (Burl's Creek).
f) Robin Dunn, CAO re: Security of municipal property (Community Halls).
g) Robin Dunn, CAO re: Security of municipal property (Environmental Servicing).
and that Closed Session Item 4d) Shawn Binns, Director, Operations & Community Services
re: Litigation affecting the municipality (Oro-Medonte Community Centre) be brought forward
to Item 18 Closed Session Items (Unfinished Items).
Carried.
c) Robin Dunn, CAO and Mark DesLauriers, Chief Financial Officer/Treasurer re: Personal
matters about an identifiable individual; Labour relations/employee negotiations
(Staffing).
The following staff were present: Robin Dunn, Chief Administrative Officer/Acting Clerk;
Mark DesLauriers, Chief Financial Officer/Treasurer.
Motion No. C170809-5
Moved by Jermey, Seconded by Hall
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO and
Mark DesLauriers, Chief Financial Officer/Treasurer re: Personal matters about an
identifiable individual; Labour relations/employee negotiations (Staffing) be received.
Carried.
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Council Meeting Minutes — Wednesday, August 9, 2017.
d) Shawn Binns, Director, Operations & Community Services re: Litigation affecting the
municipality (Oro-Medonte Community Centre).
The following staff were present: Robin Dunn, Chief Administrative Officer; Mark
DesLauriers, Chief Financial Officer/Treasurer; Shawn Binns, Director, Operations and
Community Services; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk.
Motion No. C170809-6
Moved by Crawford, Seconded by Jermey
Be it resolved
1. That the confidential correspondence dated May 31, 2017 and confidential verbal
information presented by Shawn Binns, Director, Operations & Community Services re:
Litigation affecting the municipality (Oro-Medonte Community Centre) be received.
2. And that staff and legal counsel proceed as directed.
Carried.
e) Robin Dunn, CAO re: Litigation affecting the municipality (Burl's Creek).
The following staff were present: Robin Dunn, Chief Administrative Officer; Mark
DesLauriers, Chief Financial Officer/Treasurer; Andria Leigh, Director, Development
Services; Donna Hewitt, Director, Corporate Services; Curtis Shelswell, Chief Municipal Law
Enforcement Officer; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Darcy
Brooke-Bisschop, Coordinator, Economic Development/Communications.
Motion No. C170809-7
Moved by Hall, Seconded by Jermey
Be it resolved
1. That the confidential correspondence dated August 8, 2017 and confidential verbal
information presented by Robin Dunn, CAO and Andria Leigh, Director, Development
Services re: Litigation affecting the municipality (Burl's Creek) be received.
2. And That staff and legal counsel proceed as directed.
Carried.
Page 4 of 24
Council Meeting Minutes — Wednesday, August 9, 2017.
f) Robin Dunn, CAO re: Security of municipal property (Community Halls).
The following staff were present: Robin Dunn, Chief Administrative Officer; Mark
DesLauriers, Chief Financial Officer/Treasurer; Andria Leigh, Director, Development
Services; Donna Hewitt, Director, Corporate Services; Curtis Shelswell, Chief Municipal Law
Enforcement Officer; Harold Daynard, Manager, Information Technology; Janette Teeter,
Supervisor, Clerk's Services/Deputy Clerk; Darcy Brooke-Bisschop, Coordinator, Economic
Development/Communications.
Motion No. C170809-8
Moved by Crawford, Seconded by Coutanche
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO re:
Security of municipal property (Community Halls) be received.
Carried.
g) Robin Dunn, CAO re: Security of municipal property (Environmental Servicing).
The following staff were present: Robin Dunn, Chief Administrative Officer; Mark
DesLauriers, Chief Financial Officer/Treasurer; Donna Hewitt, Director, Corporate Services;
Harold Daynard, Manager, Information Technology; Janette Teeter, Supervisor, Clerk's
Services/Deputy Clerk; Darcy Brooke-Bisschop, Coordinator, Economic
Development/Communications.
Motion No. C170809-9
Moved by Jermey, Seconded by Hall
Be it resolved
1. That the confidential verbal information presented by Robin Dunn, CAO re: Security of
municipal property (Environmental Servicing) be received.
2. And That the CAO provide an update in October, 2017.
Carried.
Page 5 of 24
Council Meeting Minutes — Wednesday, August 9, 2017.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, July 12, 2017.
Motion No. C170809-10
Moved by Macpherson, Seconded by Crawford
Be it resolved that the draft minutes of the Council meeting held on Wednesday, July 12,
2017 be received and adopted as printed and circulated.
Carried.
b) Minutes of Special Council meeting held on Friday, July 21, 2017.
Motion No. C170809-11
Moved by Hall, Seconded by Jermey
Be it resolved that the draft minutes of the Special Council meeting held on Friday, July 21,
2017 be received and adopted as printed and circulated.
Carried.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
8. Deputations:
None.
9. Presentations:
None.
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Council Meeting Minutes — Wednesday, August 9, 2017.
10. Identification From the Public of an Agenda Item of Interest:
Provides an opportunity for members of the public to identify an agenda item which the
public member may request be brought forward and considered earlier in the meeting.
11. Open Forum:
One individual provided comments related to Item 12n).
Five individuals provided comments related to Item 13e).
12. Reports of Municipal Officers:
a) Report No. DS2017-97, Andria Leigh, Director, Development Services re: Sound
Monitoring Program — 2017 Wayhome Statistics.
Motion No. C170809-12
Moved by Macpherson, Seconded by Crawford
Be it resolved that Report No. DS2017-97, Andria Leigh, Director, Development Services re:
Sound Monitoring Program — 2017 Wayhome Statistics, as amended, to include an
additional reference on Schedule 1, be received for information only.
Carried.
Page 7 of 24
Council Meeting Minutes — Wednesday, August 9, 2017.
b) Report No. OCS2017-26, Shawn Binns, Director, Operations & Community Services re:
The Big Feastival Canada -Special Event Permit Application.
Motion No. C170809-13
Moved by Crawford, Seconded by Macpherson
Be it resolved
1. That Report No. OCS2017-26, Shawn Binns, Director, Operations & Community Services
re: The Big Feastival Canada - Special Event Permit Application be received and
adopted, as amended to alter the end time of music on Sunday from 10pm to 11 pm as
requested by the Big Feastival Canada.
2. That Council approve the issuance of a Special Event Permit for the 2017 Big Feastival
Canada conditional upon:
• obtaining the approvals as set forth in Section 2.11 of the Township's Special Event
By-law;
• adherence with the Special Events By-law, including the conditions in Section 2.12,
and such conditions as may be deemed appropriate in accordance with the Special
Events By-law;
• execution of a Memorandum of Understanding;
• compliance with all operational plans as required under the Special Events By-law.
3. And that the CAO be authorized to prepare and issue the Special Events Permits in
accordance with the above direction from Council.
Carried.
c) Robin Dunn, CAO and Senior Management Team re: Mid -Year Corporate Update.
Motion No. C170809-14
Moved by Macpherson, Seconded by Crawford
Be it resolved that the PowerPoint presentation presented by Robin Dunn, CAO and Senior
Management Team re: Mid -Year Corporate Update be received for information only.
Carried.
Council recessed at 1:10 p.m. and reconvened at 1:41 p.m.
Page 8 of 24
Council Meeting Minutes — Wednesday, August 9, 2017.
d) Report No. CS2017-13, Donna Hewitt, Director, Corporate Services re: Corporate
Projects Status Update — July 2017.
Motion No. C170809-15
Moved by Jermey, Seconded by Hall
Be it resolved that Report No. CS2017-13, Donna Hewitt, Director, Corporate Services re:
Corporate Projects Status Update — July 2017 be received for information only.
Carried.
e) Report No. DS2017-95, Andria Leigh, Director, Development Services re: Building
Division Activity Stats (Jan -July 2017 Summary).
Motion No. C170809-16
Moved by Macpherson, Seconded by Crawford
Be it resolved that Report No. DS2017-95, Andria Leigh, Director, Development Services re:
Building Division Activity Stats (Jan -July 2017 Summary) be received for information only.
Carried.
f) Report No. DS2017-96, Andria Leigh, Director, Development Services re: Development
Engineering Status Report Jan -July 2017.
Jim Parker, Jones Consulting Group, provided an overview.
Motion No. C170809-17
Moved by Hall, Seconded by Jermey
Be it resolved that Report No. DS2017-96, Andria Leigh, Director, Development Services re:
Development Engineering Status Report Jan -July 2017 be received for information only.
Carried.
Page 9 of 24
Council Meeting Minutes — Wednesday, August 9, 2017.
g) Report No. F12017-14, Mark DesLauriers, Chief Financial Officer/Treasurer re:
Statement of Accounts - June 30, 2017.
Motion No. C170809-18
Moved by Macpherson, Seconded by Crawford
Be it resolved
1. That Report No. F12017-14, Mark DesLauriers, Chief Financial Officer/Treasurer re:
Statement of Accounts - June 30, 2017 be received for information only.
2. And That the accounts for the month of June totaling $7,668,384.16 be received.
Carried.
h) Report No. F12017-15, Mark DesLauriers, Chief Financial Officer/Treasurer re:
Statement of Accounts - July 31, 2017.
Motion No. C170809-19
Moved by Jermey, Seconded by Hall
Be it resolved
1. That Report No. F12017-15, Mark DesLauriers, Chief Financial Officer/Treasurer re:
Statement of Accounts - July 31, 2017 be received for information only.
2. And That the accounts for the month of July totaling $2,296,763.02 be received.
Carried.
i) Report No. F12017-16, Mark DesLauriers, Chief Financial Officer/Treasurer re: Mid -Year
Financial Variance Update [to be distributed at meeting].
Motion No. C170809-20
Moved by Crawford, Seconded by Coutanche
Be it resolved that Report No. F12017-16, Mark DesLauriers, Chief Financial
Officer/Treasurer re: Mid -Year Financial Variance Update be received for information only.
Carried.
Page 10 of 24
Council Meeting Minutes — Wednesday, August 9, 2017.
j) Report No. F12017-17, Mark DesLauriers, Chief Financial Officer/Treasurer re: 2018
Budget - Schedule & Guidance [to be distributed at meeting].
Motion No. C170809-21
Moved by Coutanche, Seconded by Jermey
Be it resolved
1. That Report No. F12017-17, Mark DesLauriers, Chief Financial Officer/Treasurer re: 2018
Budget - Schedule & Guidance be received and adopted.
2. That the 2018 Budget Deliberation timetable enclosed herein, with a target ratification
date of December 13, 2017, be received.
3. That the CAO & CFO bring forward a Budget for consideration by Council that reflects an
overall tax increase of 2.99% for 2018.
4. That Council affirms continued dedicated allocation to Reserve Fund - Roads at 1%.
5. That Council affirms continued dedicated allocation to Reserve Fund - Infrastructure
Renewal at 1 %.
6. That Council affirms continued dedicated allocation to replenish Budget Stabilization
reserve at 1 %.
7. And that Council supports, in principle, that the Budget Stabilization Reserve not be used
to fund discretionary projects as part of the normal Budget process and that the Budget
Stabilization Reserve be replenished and used only for contingency purposes for
unplanned negative financial situations.
Carried.
Page 11 of 24
Council Meeting Minutes —Wednesday, August 9, 2017.
k) Shawn Binns, Director, Operations & Community Services and David Wood,
General Manager & Senior Landscape Architect, Envision Tatham re: Bayview
Memorial Park Development [Refer to Item 15e)].
Council consented to allow Bob Murray to provide comments regarding the matter.
Motion No. C170809-22
Moved by Macpherson, Seconded by Coutanche
Be it resolved
1. That the PowerPoint presentation presented by Shawn Binns, Director, Operations &
Community Services and David Wood, General Manager & Senior Landscape Architect,
Envision Tatham re: Bayview Memorial Park Pavilion Replacement and Park
Improvements Project be received.
2. That Council supports the Conceptual Park Master Plan for Bayview Memorial Park as a
guide for future development.
3. That Council approve advancing Phase 1 of the proposed park development as outlined
in the PowerPoint presentation.
4. That the contract for the design & fabrication of the pedestrian bridge be awarded to
Eagle Bridge LTD in the amount of $13,435.00 plus HST.
5. That the contract for the design & fabrication of the 30'x 104' Pavilion be awarded to
ABC Recreation in the amount of $111,464.04.
6. That the Director of Operations and Community Services be authorized to execute the
contracts for the design & fabrication of the pedestrian bridge and pavilion.
7. And that staff report back to Council at the September 13, 2017 meeting on the tender
award for Phase 1 components within 2017 approved budget allocation.
Unanimously Carried.
Council recessed at 4:30 p.m. and reconvened at 4:40 p.m.
Page 12 of 24
Council Meeting Minutes – Wednesday, August 9, 2017.
1) Report No. OCS2017-24, Shawn Binns, Director, Operations & Community Services re:
Pavement Management Program - Update.
Motion No. C170809-23
Moved by Jermey, Seconded by Hall
Be it resolved
1. That Report No. OCS2017-24, Shawn Binns, Director, Operations & Community Services
re: Pavement Management Program - Update be received and adopted.
2. That provisional project "I" Scarlett Line – Craig Sideroad to Moonstone Road Tender
OCS2017-02 be approved and awarded as tendered for completion in 2017.
3. That provisional project "K" Line 4 South – Ridge Road to Lake Simcoe Tender
OCS2017-02 be approved and awarded to complete in 2017 using a double surface
treatment.
4. That the works on Stage Coach from Anderson Line to Orr Farm Road (Provisional
Project "J") be deferred, pending further information.
5. And that staff report back to Council in the monthly project update report.
Carried.
m) Report No. OCS2017-25, Shawn Binns, Director, Operations & Community Services re:
Warminster Parkland Development - Update.
Motion No. C170809-24
Moved by Hall, Seconded by Jermey
Be it resolved that Report No. OCS2017-25, Shawn Binns, Director, Operations &
Community Services re: Warminster Parkland Development - Update be deferred to the
September 13, 2017 Council meeting.
Carried.
Page 13 of 24
Council Meeting Minutes — Wednesday, August 9, 2017.
Motion No. C170809-25
Moved by Coutanche, Seconded by Crawford
Be it resolved
1. That Report No. OCS2017-25, Shawn Binns, Director, Operations & Community Services
re: Warminster Parkland Development - Update be received and adopted.
2. That Council waives the community fundraising requirement identified in the 2017 budget
and approves the following funding allocations to proceed with the development of the
multi-purpose sports pad as outlined in Report No. OCS2017-25:
o Reallocation of the $20,000 capital allocation (funded from the development charges
reserve fund) for the Warminster Meadows Playground;
o Reallocation of the washroom building repairs ($15,000) (Operating);
o Waterline $11,000;
o Landscaping $10,000;
o Fencing $12,000;
o The remaining balance of $9,000 funded from the Parkland Reserve Fund.
3. And That the Director, Operations & Community Services' proceed accordingly.
Deferred.
n) Report No. ES2017-9, Robin Dunn, CAO re: Streetlight Installation, Highway 93 &
Bidwell Road.
Council consented to allow Glen Woodward to speak on the matter.
Motion No. C170809-26
Moved by Hall, Seconded by Jermey
Be it resolved
1. That Report No. ES2017-9, Robin Dunn, CAO re: Streetlight Installation, Highway 93 &
Bidwell Road be received and adopted.
2. That the costs for the streetlight, as requested at the intersection of Highway 93 & Bidwell
Road, be approved and funded from the streetlight reserve and the appropriate local
charges be administered.
3. That Mayor H.S. Hughes and Deputy Mayor Hough liaise with the County of Simcoe
regarding potential cost-sharing opportunities.
4. And That staff proceed accordingly.
Carried.
Page 14 of 24
Council Meeting Minutes — Wednesday, August 9, 2017.
o) Report No. CS2017-12, Donna Hewitt, Director, Corporate Services re: Request to Lift
0.3m Reserve for Block 'H', Plan M-118.
Motion No. C170809-27
Moved by Coutanche, Seconded by Crawford
Be it resolved
1. That Report No. CS2017-12, Donna Hewitt, Director, Corporate Services re: Request to
Lift 0.3m Reserve for Block'H', Plan M-118 be received and adopted.
2. That the applicant's request to lift a 0.3m Reserve for Block 'H', Plan M-118, as outlined
in Report No. CS2017-12, be approved.
3. And that the applicant be advised of Council's decision under the Director, Corporate
Services' signature.
Carried.
p) Robin Dunn, CAO re: Clean Water and Wastewater Fund (Ontario) (CWWF) Transfer
Payment Agreement.
Motion No. C170809-28
Moved by Jermey, Seconded by Hall
Be it resolved
1. That the Clean Water and Wastewater Fund (Ontario) (CWWF) Transfer Payment
Agreement presented by Robin Dunn, CAO be received.
2. That the CWWF Sub -Project ID ORO -001, for a storm pond retrofit and channel
realignment at Melville Court and Line 5 North be approved.
3. That the Mayor and Chief Administrative Officer be authorized to execute the Clean
Water and Wastewater Fund (Ontario) (CWWF) Transfer Payment Agreement
4. And That the Manager, Compliance & Capital Projects proceed accordingly.
Carried.
Page 15 of 24
Council Meeting Minutes — Wednesday, August 9, 2017.
q) Robin Dunn, CAO re: Request to Change September 27, 2017 Council meeting
Commencement Time.
Motion No. C170809-29
Moved by Crawford, Seconded by Coutanche
Whereas the Township of Oro-Medonte Procedural By-law No. 2015-203 provides that the
regular schedule of meetings for Council shall be on the second and fourth Wednesday of
each month; and the public session on the fourth Wednesday of the month will commence at
7:00 p.m.
And Whereas there is a scheduling conflict on the evening of Wednesday, September 27,
2017.
Now Therefore be it resolved that the Council meeting to be held on the evening of
Wednesday, September 27, 2017 be rescheduled during the day of Wednesday, September
27, 2017, with the public session commencing at 10:00 a.m.
And that the Clerk's Office advise the public and staff of Council's decision accordingly.
Carried.
13. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following members of Council provided updates: Deputy Mayor Hough, Councillor
Coutanche.
b) Mayor H.S. Hughes, correspondence dated July 14, 2017 from Linda Speirs re: Site
Sewage System Maintenance Program.
Motion No. C170809-30
Moved by Hall, Seconded by Jermey
Be it resolved that the correspondence dated July 14, 2017 from Linda Speirs and presented
by Mayor H.S. Hughes, re: Site Sewage System Maintenance Program be received and that
staff proceed accordingly.
Carried.
Page 16 of 24
Council Meeting Minutes — Wednesday, August 9, 2017.
c) Mayor H.S. Hughes, correspondence dated June 22, 2017 from Claire Malcolmson,
Environmental Consultant, Cornerstone Standards Council re: Time to Rock with
Cornerstone Standards Council and Environmental Defence.
Motion No. C170809-31
Moved by Coutanche, Seconded by Macpherson
Be it resolved
1. That the correspondence dated June 22, 2017 from Claire Malcolmson, Environmental
Consultant, Cornerstone Standards Council (CSC) and presented by Mayor H.S.
Hughes, re: Time to Rock with Cornerstone Standards Council and Environmental
Defence be received.
2. That the concept of CSC Certified Aggregates be considered in the next review of the
Township's Purchasing and Tendering By -Law.
3. And That the applicant be advised of Council's decision under the Mayor's signature.
Carried.
d) Councillor Jermey, correspondence dated July 19, 2017 from City of Owen Sound re:
Support Resolution - Request for Economic Impact Analysis.
Motion No. C170809-32
Moved by Jermey, Seconded by Hall
Be it resolved
1. That the correspondence dated July 19, 2017 from City of Owen Sound and presented by
Councillor Jermey, re: Support Resolution - Request for Economic Impact Analysis be
received.
2. That the Township of Oro-Medonte supports The City of Owen Sound's resolution
regarding Request for Economic Impact Analysis.
3. And That the Premier; the Leader of the Progressive Conservative Party & MPP Simcoe
North; the Leader of the New Democratic Party; and the City of Owen Sound be advised
of Council's decision under the Mayor's signature
Carried.
Page 17 of 24
Council Meeting Minutes — Wednesday, August 9, 2017.
e) Councillor Jermey, re: Ontario Ministry of Agriculture, Food and Rural Affairs, Ontario's
Wildlife Damage Compensation Program.
Motion No. C170809-33
Moved by Jermey, Seconded by Hall
Be it resolved
1. That the Ontario's Wildlife Damage Compensation Program Guide from the Ontario
Ministry of Agriculture, Food and Rural Affairs (OMAFRA) and presented by Councillor
Jermey be received.
2. And Whereas Council of the Township of Oro-Medonte recognizes that The Ontario
Wildlife Damage Compensation Program (OWDCP) provides compensation to eligible
producers whose livestock and/or poultry have been injured or killed as a result of wildlife
predation or whose bee colonies, beehives and/or beehive -related equipment has been
damaged as a result of wildlife predation.
3. And Whereas livestock producers are passionate about caring for their animals, creating a
sustainable environment for future generations and providing high-quality livestock to
represent the industry.
4. And Whereas the Municipal Investigators are appointed by the Municipality to conduct a
thorough investigation ensuring that all relevant evidence is documented.
5. Now therefore be it resolved that the Township of Oro-Medonte respectfully requests that
the Province:
a) expand the OWDCP to include evidence of partial carcass' to allow eligible producers
to process legitimate claims; and
b) rely more heavily on the opinions of the Municipal Investigator, as they are
experienced, familiar and knowledgeable with the Municipality's producers, as they
continue to process genuine and valid applications.
6. And That correspondence be forwarded, under the Mayor's signature, to the Premier, the
Ministry of Agriculture, Food and Rural Affairs, the Ontario Sheep Marketing Agency, the
Beef Farmers of Ontario and Ontario municipalities requesting their support.
Unanimously Carried.
f) Councillor Hall re: Airbnb's.
Motion No. C170809-34
Moved by Hall, Seconded by Jermey
Be it resolved that the verbal information presented by Councillor Hall re: Airbnb's be
received and referred to staff for a report.
Carried.
Page 18 of 24
Council Meeting Minutes — Wednesday, August 9, 2017.
14. Consent Agenda:
a) Announcements of Interest to the Public:
1. Ride on at Ramara (ROAR), A Community Cycling Event, Saturday, August 26,
2017, 9:30a.m., Atherley Trail Head (across from Tim Horton's).
2. Township of Oro-Medonte, Administration Centre Closure Notice, Monday,
September 4, 2017, Labour Day.
3. Notice of a Second Public Meeting and Notice of Draft Renewable Energy Approval
(REA) Documents Release by Lake Simcoe Regional Airport Solar (LSRA) Energy
Partnership to Engage in a Renewable Energy Project, September 21, 2017,
6:OOp.m.-8:OOp.m. Oro-Medonte Community Banquet Hall, 71 Line 4 North (@
Highway 11 South), Oro-Medonte (upstairs).
b) Severn Sound Environmental Association re: April 13, 2017 minutes; Second Quarter
(April 1 -June 30) Report/Update; July 13, 2017 List of Motions.
Staff Recommendation: Receive for Information Only.
c) Minutes of Sustainable Severn Sound, Sustainability Committee meeting held on
Thursday, June 8, 2017; Memorandum dated July 6, 2017 re: New FCM Funding,
Municipalities for Climate Innovation Program (MCIP).
Staff Recommendation: Receive for Information Only.
d) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, June
23, 2017.
Staff Recommendation: Receive for Information Only.
e) Correspondence dated July 11, 2017 from Steve Clarke, Mayor, City of Orillia re:
Canadian Index of Well Being.
Staff Recommendation: Receive for Information Only.
f) Correspondence dated July 17, 2017 from Richard Maksymetz, Chief of Staff to The
Honourable Bill Morneau - Minister of Finance re: Cheryl Gallant, MP, Renfrew-
Nipissing-Pembroke Support of Resolution, Removal of tax exempt portion of
remuneration for Council.
Staff Recommendation: Receive for Information Only.
g) Correspondence dated July 24, 2017 from Dr. Matt Miller, Chair, Orillia & Area Physician
Recruitment & Retention re: (1) Mid -Year Activity and Financial Performance Report; (2)
Funding Support Request.
Staff Recommendation: (1) Receive for Information Only; (2) Receive and Refer to
2018 Budget Deliberations.
Page 19 of 24
Council Meeting Minutes —Wednesday, August 9, 2017.
Motion No. C170809-35
Moved by Hall, Seconded by Jermey
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Ride on at Ramara (ROAR), A Community Cycling Event, Saturday, August 26,
2017, 9:30a.m., Atherley Trail Head (across from Tim Horton's).
2. Township of Oro-Medonte, Administration Centre Closure Notice, Monday,
September 4, 2017, Labour Day.
3. Notice of a Second Public Meeting and Notice of Draft Renewable Energy
Approval (REA) Documents Release by Lake Simcoe Regional Airport Solar
(LSRA) Energy Partnership to Engage in a Renewable Energy Project,
September 21, 2017, 6:OOp.m.-8:OOp.m. Oro-Medonte Community Banquet Hall,
71 Line 4 North (@ Highway 11 South), Oro-Medonte (upstairs).
b) Severn Sound Environmental Association re: April 13, 2017 minutes; Second
Quarter (April 1 -June 30) Report/Update; July 13, 2017 List of Motion.
Received for Information Only.
c) Minutes of Sustainable Severn Sound, Sustainability Committee meeting held on
Thursday, June 8, 2017; Memorandum dated July 6, 2017 re: New FCM Funding,
Municipalities for Climate Innovation Program (MCIP).
Received for Information Only.
d) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, June
23, 2017.
Received for Information Only.
e) Correspondence dated July 11, 2017 from Steve Clarke, Mayor, City of Orillia re:
Canadian Index of Well Being.
Received for Information Only.
f) Correspondence dated July 17, 2017 from Richard Maksymetz, Chief of Staff to The
Honourable Bill Morneau - Minister of Finance re: Cheryl Gallant, MP, Renfrew-
Nipissing-Pembroke Support of Resolution, Removal of tax exempt portion of
remuneration for Council.
Received for Information Only.
g) Correspondence dated July 24, 2017 from Dr. Matt Miller, Chair, Orillia & Area
Physician Recruitment & Retention re: (1) Mid -Year Activity and Financial
Performance Report; (2) Funding Support Request.
(1) Received for Information Only; (2) Received and Referred to 2018 Budget
Deliberations.
Carried.
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Council Meeting Minutes — Wednesday, August 9, 2017.
15. Communications/Petitions:
a) Correspondence dated June 29, 2017 from Michael Walters, CAO, Lake Simcoe Region
Conservation Authority (LSRCA) re: The Township of Ramara.
Motion No. C170809-36
Moved by Coutanche Seconded by Crawford
Be it resolved that the correspondence dated June 29, 2017 from Michael Walters, CAO,
Lake Simcoe Region Conservation Authority (LSRCA) re: The Township of Ramara be
received.
Carried.
b) Petition correspondence dated July 5, 2017 from Richelieu Road Residents re:
Restoration of Ditches in Warminster.
Motion No. C170809-37
Moved by Jermey, Seconded by Hall
Be it resolved that the petition correspondence dated July 5, 2017 from Richelieu Road
Residents re: Restoration of Ditches in Warminster be received.
Carried.
c) Correspondence dated July 13, 2017 from Guenther Wellnhofer re: Consent Application
2017-B-19 (Storey), 2191 Line 2 North Con. 3, North Part Lot 7.
Motion No. C170809-38
Moved by Jermey, Seconded by Crawford
Be it resolved that the correspondence dated July 13, 2017 from Guenther Wellnhofer re:
Consent Application 2017-B-19 (Storey), 2191 Line 2 North Con. 3, North Part Lot 7 be
received and referred to staff for a response.
Carried.
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Council Meeting Minutes —Wednesday, August 9, 2017.
d) Correspondence received July 10, 2017 from Linda Kinsey re: Maintenance and
Condition of Barrilla Park.
Motion No. C170809-39
Moved by Hall, Seconded by Jermey
Be it resolved that the correspondence received July 10, 2017 from Linda Kinsey re:
Maintenance and Condition of Barrilla Park be received and referred to staff for a further
follow-up.
Carried.
e) Correspondence dated August 2, 2017 from Lion Bob Murray, President, Oro District
Lions Club re: Request to Name Bayview Memorial Park Pavilion as the "Lions Pavilion"
Council consented to allow Bob Murray to provide comments on the matter.
Motion No. C170809-40
Moved by Coutanche, Seconded by Macpherson
Be it resolved
1. That the correspondence dated August 2, 2017 from Lion Bob Murray, President, Oro
District Lions Club re: Request to Name Bayview Memorial Park Pavilion as the "Lions
Pavilion" be received.
2. That the request to Name Bayview Memorial Park Pavilion as the "Lions Pavilion" be
approved.
3. And That the applicant be advised of Council's decision under the Director, Operations &
Community Services' signature.
Carried.
Page 22 of 24
Council Meeting Minutes —Wednesday, August 9, 2017.
f) Correspondence dated August 2, 2017 from Jan Novak, Chair, Images Studio Tour re:
Request for Exemption to Township of Oro-Medonte Sign By -Law No. 2010-075, as
amended.
Motion No. C170809-41
Moved by Jermey, Seconded by Hall
Be it resolved
1. That the correspondence dated August 2, 2017 from Jan Novak, Chair, Images Studio
Tour re: Request for Exemption to Township of Oro-Medonte Sign By -Law No. 2010-075,
as amended be received.
2. That the request for exemption from Sections 2.45 and 4.4 of Sign By-law No. 2010-075,
as amended, be approved.
3. That the Curbex "Mini B" Images Studio Tour signs be permitted to be placed no earlier
than September 10, 2017 and shall be removed no later than October 10, 2017.
4. And that the applicant be advised of Council's decision under the Chief Municipal Law
Enforcement Officer's signature.
Carried.
16. Notice of Motions:
None.
17. By -Laws:
None.
18.Closed Session Items (Unfinished Items):
Motion No. C170809-42
Moved by Jermey, Seconded by Crawford
Be it resolved that we do now go in Closed Session at 7.04 p.m. to discuss
• litigation affecting the municipality (Oro-Medonte Community Centre).
Carried.
Page 23 of 24
Council Meeting Minutes — Wednesday, August 9, 2017.
Motion No. C170809-43
Moved by Crawford, Seconded by Jermey
Be it resolved that we do now Rise at 7:30 p.m. and Report on the Closed Session Item
4d) Shawn Binns, Director, Operations & Community Services re: Litigation affecting the
municipality (Oro-Medonte Community Centre).
Carried.
Refer to Item 4d).
19. Confirmation By -Law:
a) By -Law No. 2017-111: Being a by-law to confirm the proceedings of the Council
meeting held on Wednesday, August 9, 2017.
Motion No. C170809-44
Moved by Jermey, Seconded by Hall
Be it resolved that By -Law No. 2017-111: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, August 9, 2017 be read a first, second and third time,
passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor.
Carried.
20. Questions from the Public Clarifying an Agenda Item:
Two individuals provided comments.
21. Adjournment:
a) Motion to Adjourn.
Motion No. C170809-45
Moved by Hall, Seconded by Jermey
Be it resolved that we do now adjourn at 7:33 p.m.
Carried.
DepuClerk, Janette Teeter
Page 24 of 24