07 21 2017 SpCouncil Meeting Minutest
TowruI of
Proud Heritage, Exciting Future
Friday, July 21, 2017
The Township of Oro-Medonte
Special Council Meeting Minutes
Council Chambers
2014-2018 Council
Present: Mayor H.S. Hughes
Councillor Barbara Coutanche
Councillor Scott Macpherson
Councillor Phil Hall
Councillor John Crawford
Councillor Scott Jermey
Regrets: Deputy Mayor Ralph Hough
Time: 9:02 a.m.
Staff Robin Dunn, Chief Administrative Officer; Ted Walker, Interim Clerk; Mark
Present: DesLauriers, Chief Financial Officer/Treasurer; Andria Leigh, Director,
Development Services; Donna Hewitt, Director, Corporate Services;
Shawn Binns, Director, Operations and Community Services; Shannon
Stewart, Deputy Treasurer/Tax Collector; Justin Metras, Manager,
Infrastructure & Capital Projects; Brad Robinson, Infrastructure and
Capital Project Coordinator; Darcy Brooke-Bisschop, Coordinator,
Economic Development/Communications, Chris Williams, Aird & Berlis
LLP
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
moment of reflection.
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Special Council Minutes — Friday, July 21, 2017.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC170721-1
Moved by Hall, Seconded by Jermey
Be it resolved that the agenda for the Special Council meeting of Friday, July 21, 2017 be
received and adopted;
And that the correspondence dated July 19, 2017 and received from
Tyson Alexander, President, Motorhome Escapes Canada;
Derick Lehmann;
Adam R. Burton;
Greg Groen, Oro-Medonte Chamber of Commerce;
be received.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. SC170721-2
Moved by Jermey, Seconded by Hall
Be it resolved that we do now go in Closed Session at 9:02 a.m. to discuss
• litigation affecting the municipality; solicitor -client privilege (Burl's Creek).
Carried.
Carried.
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Special Council Minutes — Friday, July 21, 2017.
b) Motion to Rise and Report.
Motion No. SC170721-3
Moved by Hall, Seconded by Jermey
Be it resolved that we do now Rise at 11:06 a.m. and Recess until 11:30 a.m. at which time
we shall Report on the Closed Session Item 4c) Robin Dunn, CAO re: Solicitor -client
privilege; Litigation affecting the municipality (Burl's Creek).
Carried.
c) Robin Dunn, CAO re: Solicitor -client privilege; Litigation affecting the municipality (Burl's
Creek).
The following staff were present: Robin Dunn, Chief Administrative Officer; Ted Walker,
Interim Clerk, Mark DesLauriers, Chief Financial Officer/Treasurer; Andria Leigh, Director,
Development Services; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director,
Operations and Community Services; Curtis Shelswell, Chief Municipal Law Enforcement
Officer; Chris Williams, Aird & Berlis LLP.
Motion No. SC170721-4
Moved by Hall, Seconded by Jermey
Be it resolved
1. That the confidential verbal information presented by Robin Dunn, CAO and Chris
Williams, Aird & Berlis LLP re: Solicitor -client privilege; Litigation affecting the municipality
(Burl's Creek) be received.
2. And that staff and legal counsel proceed as directed.
Carried.
5. Open Forum:
Five individuals provided comments with respect to Items 6a), b) and c).
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Special Council Minutes — Friday, July 21, 2017.
6. Reports of Municipal Officers:
a) Andria Leigh, Director, Development Services re: Adaptive Management Plan
Agreement Between the Corporation of the Township of Oro-Medonte and 1350341
Ontario Inc., 2437339 Ontario Inc. and 2434219 Ontario Inc.
Motion No. SC170721-5
Moved by Coutanche, Seconded by Crawford
Be it resolved
That the correspondence presented by Andria Leigh, Director, Development Services re:
Adaptive Management Plan Agreement Between the Corporation of the Township of Oro-
Medonte and 1350341 Ontario Inc., 2437339 Ontario Inc. and 2434219 Ontario Inc. be
received.
And Whereas the Ontario Municipal Board issued its decision in Case No. PL151011
allowing the appeal respecting Burl's Creek's temporary use by-law application to amend
Township Zoning By-law No. 97-95 to permit amongst other things, camping parking and
concession booths on lands adjacent to 92 acres of lands zoned for special event purposes;
And Whereas the Ontario Municipal Board Order is conditional on an agreement for the
implementation of an Adaptive Management Plan between Burls Creek and the Township
being entered into and registered on title;
Now Therefore be it resolved that the Mayor and Deputy Clerk be authorized to execute the
Adaptive Management Plan between the Township of Oro-Medonte and Burl's Creek dated
July 19, 2017.
Carried.
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Special Council Minutes — Friday, July 21, 2017.
b) Robin Dunn, CAO re: Memorandum of Understanding Between The Corporation of the
Township of Oro-Medonte and Burl's Creek.
Motion No. SC170721-6
Moved by Crawford, Seconded by Coutanche
Be it resolved
That the correspondence presented by Robin Dunn, CAO re: Memorandum of
Understanding Between The Corporation of the Township of Oro-Medonte and Burl's Creek
be received.
And Whereas the Township of Oro-Medonte did enter into a Memorandum of Understanding
(MOU) with Burl's Creek in 2015 and 2016 to address a number of specific matters relating
to special events on lands owned and/or leased by Burl's Creek, including the provision of
financial securities and the reimbursement to the Township of various expenses associated
with the holding of special events on those lands;
And Whereas the CAO has been directed by Council to renegotiate a MOU with Burl's
Creek;
And Whereas the provisions of the draft MOU address matters related to risk management
and controls, including allowable sound level limits and times for the planned 2017
Wayhome and Boots and Hearts Festivals, have been reviewed and recommended by
Township Legal Counsel and the Township's Acoustical Engineer;
Now Therefore be it resolved that the Mayor and Deputy Clerk be authorized to execute the
renewed Memorandum of Understanding between the Township of Oro-Medonte and Burl's
Creek dated July 19, 2017.
Carried.
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Special Council Minutes — Friday, July 21, 2017.
c) Shawn Binns, Director, Operations & Community Services re: 2017 Special Events
Permits for Wayhome and Boots and Hearts Festivals Burl's Creek Event Grounds.
Motion No. SC170721-7
Moved by Coutanche, Seconded by Crawford
Be it resolved
That the PowerPoint presentation dated July 21, 2017 and presented by Shawn Binns,
Director, Operations and Community Services re: Consideration of Special Events Permits
for Wayhome and Boots and Hearts Festivals be received,
And Whereas Burl's Creek have submitted such operational plans as may be required by
the Special Events By-law including operational plans as required pursuant to Section 2.11
of said By-law;
And Whereas the Township of Oro-Medonte did enter into a Memorandum of
Understanding with Burl's Creek in both 2015 and 2016 to address a number of specific
matters relating to special events on lands owned and/or leased by Burl's Creek, including
the provision of financial security and the reimbursement to the Township of various
expenses associated with the holding of special events on those lands;
And Whereas by Resolution No. "SC170721-06"", the Mayor and Deputy Clerk have been
authorized to execute a Memorandum of Understanding with Burl's Creek;
And Whereas the Ontario Municipal Board issued its decision in Case No. PL151011
allowing the appeal respecting Burl's Creek's temporary use by-law application to amend
Township Zoning By-law No. 97-95 to permit amongst other things, camping parking and
concession booths on lands adjacent to 92 acres of lands zoned for special event purposes
Now Therefore be it resolved that, pursuant to the Special Events By-law, as amended,
Council of the Township of Oro-Medonte issues Special Events Permits for each of the
2017 Wayhome and the 2017 Boots and Hearts music festival events, for the 526 acres
which are zoned in By-law No.97-95 as Private Recreation Exception 30 and 31 and/or
were approved through the Temporary Use By-law by the Ontario Municipal Board,
conditional upon:
• obtaining the approvals as set forth in Section 2.11 of the Township's Special Event By-law;
• adherence with the Special Events By-law, including the conditions in Section 2.12, and
such conditions as may be deemed appropriate in accordance with the Special Events
By-law;
• adherence to the 2017 Memorandum of Understanding;
• execution and registration of the Adaptive Management Plan;
• compliance with all operational plans as required under the Special Events By-law.
And that the CAO be authorized to prepare and issue the Special Events Permits in
accordance with the above direction from Council.
Carried.
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Special Council Minutes — Friday, July 21, 2017.
7. Confirmation By -Law:
a) By -Law No. 2017-110: Being a by-law to confirm the proceedings of the Special
Council meeting held on Friday, July 21, 2017.
Motion No. SC170721-8
Moved by Crawford, Seconded by Coutanche
Be it resolved that By -Law No. 2017-110: Being a by-law to confirm the proceedings of the
Special Council meeting held on Friday, July 21, 2017 be read a first, second and third time,
passed, be engrossed by the Interim Clerk, signed and sealed by the Mayor
Carried.
8. Adjournment:
a) Motion to Adjourn.
Motion No. SC170721-9
Moved by Coutanche, Seconded by Crawford
Be it resolved that we do now adjourn at 12:15 p.m.
4&",--
Mayor,
Interim Clerk, Ted Walker
Carried.
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