07 12 2017 Council Meeting MinutesToI' o f
Prowl Heritage, Exciting Future
Wednesday, July 12, 2017
The Township of Oro-Medonte
Council Meeting Minutes
Council Chambers
2014-2018 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Barbara Coutanche
Councillor Scott Macpherson
Councillor John Crawford
Councillor Scott Jermey
Regrets: Councillor Phil Hall
Time: 9:04 a.m.
Staff Robin Dunn, Chief Administrative Officer; Mark DesLauriers, Chief
Present: Financial Officer/Treasurer; Donna Hewitt, Director, Corporate Services;
Shawn Binns, Director, Operations and Community Services; Hugh
Murray, Director, Fire & Emergency Services/Fire Chief; Curtis Shelswell,
Chief Municipal Law Enforcement Officer; Shannon Stewart, Deputy
Treasurer/Tax Collector; Ted Walker, Interim Clerk; Janette Teeter,
Supervisor, Clerk's Services/Deputy Clerk; Darcy Brooke-Bisschop,
Coordinator, Economic Development/Communications; Chris Scullion,
Trinity Consultants (via teleconference for a portion of Item 4d))
1. Call to Order -Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
moment of reflection.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C170712-1
Moved by Hough, Seconded by Macpherson
Be it resolved that the agenda for the Council meeting of Wednesday, July 12, 2017 be
received and adopted.
Carried.
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Council Minutes — Wednesday, July 12, 2017.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C170712-2
Moved by Coutanche, Seconded by Crawford
Be it resolved that we do now go in Closed Session at 9:04 a.m. to discuss
• labour relations/employee negotiations (Fire & Emergency Services);
• litigation affecting the municipality (Burl's Creek).
Carried.
b) Motion to Rise and Report.
Motion No. C170712-3
Moved by Coutanche, Seconded by Crawford
Be it resolved that we do now Rise at 10:03 a.m. and Report on the Closed Session Item 4c)
Hugh Murray, Director, Fire & Emergency Services/Fire Chief re: Labour relations/employee
negotiations (Fire & Emergency Services).
and that Closed Session Item 4d) Robin Dunn, CAO re: Litigation affecting the municipality
(Burl's Creek).
be brought forward to Item 18 Closed Session Items (Unfinished Items).
Carried.
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Council Minutes — Wednesday, July 12, 2017.
c) Hugh Murray, Director, Fire & Emergency Services/Fire Chief re: Labour
relations/employee negotiations (Fire & Emergency Services).
The following staff were present: Robin Dunn, Chief Administrative Officer; Donna
Hewitt, Director, Corporate Services; Hugh Murray, Director, Fire & Emergency
Services/Fire Chief; Ted Walker, Interim Clerk; Curtis Shelswell, Chief Municipal Law
Enforcement Officer; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Darcy
Brooke-Bisschop, Coordinator, Economic Development/Communications.
Motion No. C170712-4
Moved by Crawford, Seconded by Coutanche
Be it resolved that the confidential verbal information presented by Hugh Murray, Director,
Fire & Emergency Services/Fire Chief re: Labour relations/employee negotiations (Fire &
Emergency Services) be received.
Carried.
d) Robin Dunn, CAO re: Litigation affecting the municipality (Burl's Creek).
The following staff were present: Robin Dunn, Chief Administrative Officer; Donna Hewitt,
Director, Corporate Services; Hugh Murray, Director, Fire & Emergency Services/Fire Chief;
Ted Walker, Interim Clerk; Curtis Shelswell, Chief Municipal Law Enforcement Officer;
Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Darcy Brooke-Bisschop,
Coordinator, Economic Development/Communications.
Motion No. C170712-5
Moved by Hough, Seconded by Coutanche
Be it resolved
1. That the confidential correspondence and confidential verbal information presented by
Robin Dunn, CAO and Curtis Shelswell, Chief Municipal Law Enforcement Officer re:
Litigation affecting the municipality (Burl's Creek) be received.
2. And That staff proceed as directed.
Carried.
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Council Minutes — Wednesday, July 12, 2017.
5. Minutes of Council and Committees:
a) Minutes of Heritage Committee meeting held on Monday, June 19, 2017.
Motion No. C170712-6
Moved by Coutanche, Seconded by Crawford
Be it resolved that the draft minutes of Heritage Committee meeting held on Monday, June
19, 2017 be received.
Carried.
Motion No. C170712-7
Moved by Jermey, Seconded by Crawford
Be it resolved that, per Motion No. HC170619-4 of the June 19, 2017 Heritage Committee,
the matter be deferred; and that the Heritage Committee further review governance models
associated with the Oro African Church.
Carried.
Motion No. C170712-8
Moved by Hough, Seconded by Coutanche
Be it resolved
1. That, per Motion No. HC170619-4 of the June 19, 2017 Heritage Committee meeting, a
Friends of the Oro African Church volunteer group be established to consider long term
opportunities including, but not excluding, external funding opportunities and sustainable
planning, for the Oro African Church facility and property.
2. And that the Coordinator, Community Recreation bring forward a draft terms of reference
and membership eligibility for the Heritage Committee's consideration.
Deferred.
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Council Minutes — Wednesday, July 12, 2017.
Motion No. C170712-9
Moved by Crawford, Seconded by Coutanche
Be it resolved
1. That, per Motion No. HC170619-5 of the June 19, 2017 Heritage Committee meeting, in
addition to Motion No. C161214-11 from the December 14, 2016 Council meeting, which
reads,
"Be it resolved
1. That, per Heritage Committee Motion No. HC161121-12 of the November 21, 2016
Heritage Committee meeting, Tim Crawford's documentation offer be accepted.
2. That staff coordinate the process with Tim Crawford.
3. And That an audiotape/videotape recording of Tim Crawford's presentation to a tour
group at the Oro African Church be created, if Tim Crawford is agreeable"
that the item be expanded to include other historical sites within the Township of Oro-
Medonte.
4. And That the Coordinator, Community Recreation proceed accordingly.
Carried.
Motion No. C170712-10
Moved by Hough, Seconded by Jermey
Be it resolved
1. That, per Motion No. HC170619-12 of the June 19, 2017 Heritage Committee motion, the
artifacts from the Oro African Church restoration project be transferred from
Archeological Research Associates to the County of Simcoe Museum.
2. And That the Coordinator, Community Recreation proceed accordingly.
Carried.
b) Minutes of Council meeting held on Wednesday, June 21, 2017.
Motion No. C170712-11
Moved by Coutanche, Seconded by Macpherson
Be it resolved that the draft minutes of the Council meeting held on Wednesday, June 21,
2017 be received and adopted as printed and circulated.
Carried.
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Council Minutes — Wednesday, July 12, 2017.
c) Minutes of Human Resources Committee meeting held on Wednesday, June 28, 2017.
Motion No. C170712-12
Moved by Hough, Seconded by Jermey
Be it resolved that the draft minutes of Human Resources Committee meeting held on
Wednesday, June 28, 2017 be received.
Carried.
d) Minutes of Special Council meeting held on Wednesday, June 28, 2017.
Motion No. C170712-13
Moved by Macpherson, Seconded by Coutanche
Be it resolved that the draft minutes of the Special Council meeting held on Wednesday,
June 28, 2017 be received and adopted as printed and circulated.
Carried.
6. Recognition of Achievements:
a) Correspondence dated June 16, 2017 from John Prno, President, Ontario Municipal
Management Institute (OMMI) and Doug Godfrey, President, Municipal Law
Enforcement Officers' Association of Ontario (MLEOA) re: Robert Belsey, Certified
Municipal Manager (CMM) I Municipal Law Enforcement Professional.
Motion No. C170712-14
Moved by Hough, Seconded by Jermey
Be it resolved
1. That the correspondence dated June 16, 2017 from John Prno, President, Ontario
Municipal Management Institute (OMMI) and Doug Godfrey, President, Municipal Law
Enforcement Officers' Association of Ontario (MLEOA) re: Robert Belsey, Certified
Municipal Manager (CMM) I Municipal Law Enforcement Professional be received.
2. And That Rob Belsey be recognized under the Mayor's signature.
Carried.
7. Public Meetings:
None.
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Council Minutes — Wednesday, July 12, 2017.
8. Deputations:
None.
9. Presentations:
a) S/Sgt. Burton, Ontario Provincial Police, Barrie Detachment re: Quarterly Statistic
Update.
Motion No. C170712-15
Moved by Coutanche, Seconded by Macpherson
Be it resolved that the correspondence dated July 5, 2017 and presented by S/Sgt. Burton,
Ontario Provincial Police, Barrie Detachment re: Quarterly Statistic Update be received.
Carried.
10. Identification From the Public of an Agenda Item of Interest:
Provides an opportunity for members of the public to identify an agenda item which the
public member may request be brought forward and considered earlier in the meeting.
11. Open Forum:
No one provided verbal comments.
12. Reports of Municipal Officers:
a) Report No. CS2017-11, Donna Hewitt, Director, Corporate Services re: Corporate
Projects Status Update — June 2017.
Motion No. C170712-16
Moved by Hough, Seconded by Jermey
Be it resolved that Report No. CS2017-11, Donna Hewitt, Director, Corporate Services re:
Corporate Projects Status Update — June 2017 be received for information only.
Carried.
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Council Minutes —Wednesday, July 12, 2017.
13. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following members of Council provided updates: Mayor H.S. Hughes, Councillors
Coutanche and Jermey.
b) Mayor H.S. Hughes, correspondence dated May 30, 2017 from The Town of New
Tecumseth re: Ontario Carbon Tax.
Motion No. C170712-17
Moved by Hough, Seconded by Jermey
Be it resolved
1. That the correspondence dated May 30, 2017 from The Town of New Tecumseth and
presented by Mayor H.S. Hughes, re: Ontario Carbon Tax be received.
2. That the Township of Oro-Medonte supports The Town of New Tecumseth's resolution as
outlined in their May 30, 2017 correspondence.
3. And That the Premier; the Minister of Energy, Leader of the Progressive Conservative
Party of Ontario and Simcoe North MPP; and The Town of New Tecumseth be advised of
Council's decision under the Mayor's signature.
Carried.
c) Councillor Jermey, correspondence dated June 27, 2017 from LAS Communications re:
2017 LAS/MFOA Investment Basics & Beyond Workshops.
Motion No. C170712-18
Moved by Crawford, Seconded by Macpherson
Be it resolved
1. That the correspondence dated June 27, 2017 from LAS Communications and presented
by Councillor Jermey, re: 2017 LAS/MFOA Investment Basics & Beyond Workshop be
received.
2. And, further to Motion No. 170208-17 of the February 8, 2017 Council meeting, that the
Chief Financial Officer/Treasurer report back on The One Investment Program.
Carried.
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Council Minutes — Wednesday, July 12, 2017.
14. Consent Agenda:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Administration Centre Closure Notice, Monday, August 7,
2017, Civic Holiday.
b) Minutes of Barrie Public Library Board meeting held on Thursday, May 25, 2017.
Staff Recommendation: Receive for Information Only.
c) Nottawasaga Valley Conservation Authority, minutes of meeting held on May 19, 2017
and highlights of meeting held on June 23, 2017.
Staff Recommendation: Receive for Information Only.
d) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, May 26,
2017.
Staff Recommendation: Receive for Information Only.
e) Correspondence dated May 31, 2017 from Kathleen Wynne, Premier re: Opioid
Strategy.
Staff Recommendation: Receive for Information Only.
f) Correspondence dated June 2, 2017 from Kathleen Wynne, Premier re: Regulation
244/97.
Staff Recommendation: Receive for Information Only.
g) Correspondence dated June 16, 2017 from Amarjeet Sohi, P.C., M.P. Minister of
Infrastructure and Communities re: Federal Infrastructure Phase 2 Incrementality
Resolution.
Staff Recommendation: Receive for Information Only.
h) Correspondence dated June 23, 2017 from Kathleen Wynne, Premier re: Oppose
Amendment to Conservation Authorities Act.
Staff Recommendation: Receive for Information Only.
i) Correspondence dated June 26, 2017 from Jeff Leal, Minister of Agriculture, Food and
Rural Affairs; and Bob Chiarelli, Minister of Infrastructure re: Ontario Community
Infrastructure Fund (OCIF).
Staff Recommendation: Receive for Information Only.
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Council Minutes — Wednesday, July 12, 2017.
Motion No. C170712-19
Moved by Jermey, Seconded by Hough
Be it resolved that the staff recommendations with respect to the items listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Administration Centre Closure Notice, Monday, August 7,
2017, Civic Holiday.
b) Minutes of Barrie Public Library Board meeting held on Thursday, May 25, 2017.
Received.
c) Nottawasaga Valley Conservation Authority, minutes of meeting held on May 19, 2017
and highlights of meeting held on June 23, 2017.
Received.
d) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, May 26,
2017.
Received.
e) Correspondence dated May 31, 2017 from Kathleen Wynne, Premier re: Opioid Strategy.
Received.
f) Correspondence dated June 2, 2017 from Kathleen Wynne, Premier re: Regulation
244/97.
Received.
g) Correspondence dated June 16, 2017 from Amarjeet Sohi, P.C., M.P. Minister of
Infrastructure and Communities re: Federal Infrastructure Phase 2 Incrementality
Resolution.
Received.
h) Correspondence dated June 23, 2017 from Kathleen Wynne, Premier re: Oppose
Amendment to Conservation Authorities Act.
Received.
i) Correspondence dated June 26, 2017 from Jeff Leal, Minister of Agriculture, Food and
Rural Affairs; and Bob Chiarelli, Minister of Infrastructure re: Ontario Community
Infrastructure Fund (OCIF).
Received.
Carried.
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Council Minutes — Wednesday, July 12, 2017.
15. Communications/Petitions:
a) Correspondence received June 28, 2017 from Teresa Snelgrove re: Speed Limit on the
5/6 Sideroad.
Motion No. C170712-20
Moved by Hough, Seconded by Jermey
Be it resolved
1. That the correspondence received June 28, 2017 from Teresa Snelgrove re: Speed Limit
on the 5/6 Sideroad be received.
2. That the applicant's request be reviewed holistically in the Road Network Plan scheduled
for commencement in 2017.
3. And that the applicant be advised of Council's decision under the Director, Operations &
Community Services' signature.
Carried.
Council recessed at 10:50 a.m. and reconvened @ 11:06 a.m.
16. Notice of Motions:
None.
17. By -Laws:
None.
18.Closed Session Items (Unfinished Items):
Motion No. C170712-21
Moved by Macpherson, Seconded by Crawford
Be it resolved that we do now go in Closed Session at 11.07 a.m. to discuss
• litigation affecting the municipality (Burl's Creek).
Carried.
The following staff were present: Robin Dunn, Chief Administrative Officer; Mark
DesLauriers, Chief Financial Officer/Treasurer; Donna Hewitt, Director, Corporate
Services; Shawn Binns, Director, Operations and Community Services; Ted Walker,
Interim Clerk; Curtis Shelswell, Chief Municipal Law Enforcement Officer; Janette
Teeter, Supervisor, Clerk's Services/Deputy Clerk; Darcy Brooke-Bisschop,
Coordinator, Economic Development/Communications.
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Council Minutes — Wednesday, July 12, 2017.
Motion No. C170712-22
Moved by Macpherson, Seconded by Coutanche
Be it resolved that we do now Rise at 12:51 p.m. to allow Council to consider a draft
motion to proceed past the 4 hour adjournment requirement.
Carried.
Motion No. C170712-23
Moved by Coutanche, Seconded by Macpherson
Be it resolved that Rule 14.21 a) of Procedural By-law No. 2015-203 be suspended in
order to allow the meeting to proceed past the 4 hour adjournment requirement.
Carried.
Motion No. C170712-24
Moved by Crawford, Seconded by Jermey
Be it resolved that we do now go in Closed Session at 12:53 p.m. to continue to discuss
• litigation affecting the municipality (Burl's Creek).
Carried.
The following staff were present: Robin Dunn, Chief Administrative Officer; Mark
DesLauriers, Chief Financial Officer/Treasurer; Donna Hewitt, Director, Corporate
Services; Ted Walker, Interim Clerk; Curtis Shelswell, Chief Municipal Law Enforcement
Officer; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Darcy Brooke-
Bisschop, Coordinator, Economic Development/Communications; Chris Scullion, Trinity
Consultants (via teleconference for a portion of Item 4d)).
Motion No. C170712-25
Moved by Jermey, Seconded by Hough
Be it resolved that we do now Rise at 2:20 p.m. and Report on the Closed Session Item
4d) Robin Dunn, CAO re: Litigation affecting the municipality (Burl's Creek).
Carried.
Refer to Item 4d).
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Council Minutes — Wednesday, July 12, 2017.
19. Confirmation By -Law:
a) By -Law No. 2017-108: Being a by-law to confirm the proceedings of the Council
meeting held on Wednesday, July 12, 2017.
Motion No. C170712-26
Moved by Crawford, Seconded by Macpherson
Be it resolved that By -Law No. 2017-108: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, July 12, 2017 be read a first, second and third time,
passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor.
20. Questions from the Public Clarifying an Agenda Item:
No one posed a question.
21.Adjournment:
a) Motion to Adjourn.
Motion No. C170712-27
Moved by Hough, Seconded by Jermey
Be it resolved that we do now adjourn at 2:22 p.m.
Mayor, H.S. ughes
DepiAy Clerk, Janette Teeter
Carried.
Carried.
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