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07 12 2017 Council Agenda The Township of Oro-Medonte Council Meeting Agenda Council Chambers Wednesday, July 12, 2017 9:00 a.m. - Closed Session 10:00 a.m. - Open Session Page 1. Call to Order - Moment of Reflection: 2. Adoption of Agenda: a) Motion to Adopt the Agenda. 3. Disclosure of Pecuniary Interest: 4. Closed Session Items: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Hugh Murray, Director, Fire & Emergency Services/Fire Chief re: Labour relations/employee negotiations (Fire & Emergency Services). d) Robin Dunn, CAO re: Litigation affecting the municipality (Burl's Creek). 5. Minutes of Council and Committees: 6 - 17a) Minutes of Heritage Committee meeting held on Monday, June 19, 2017. 18 - 32 b) Minutes of Council meeting held on Wednesday, June 21, 2017. 33 - 36 c) Minutes of Human Resources Committee meeting held on Wednesday, June 28, 2017. 37 - 44 d) Minutes of Special Council meeting held on Wednesday, June 28, 2017. 6. Recognition of Achievements: 45 - 46 a) Correspondence dated June 16, 2017 from John Prno, President, Ontario Municipal Management Institute (OMMI) and Doug Godfrey, President, Municipal Law Enforcement Officers' Association of Ontario (MLEOA) re: Robert Belsey, Certified Municipal Manager (CMM) I Municipal Law Enforcement Professional. 7. Public Meetings: None. Page 1 of 136 Council Meeting Agenda -July 12, 2017 8. Deputations: None. 9. Presentations: 47 - 51 a) S/Sgt. Burton, Ontario Provincial Police, Barrie Detachment re: Quarterly Statistic Update. 10. Identification From the Public of an Agenda Item of Interest: Provides an opportunity for members of the public to identify an agenda item which the public member may request be brought forward and considered earlier in the meeting. 11. Open Forum: The Open Forum provides an opportunity for the public to provide verbal comments to Council, in Open Session, on matters scheduled on the current agenda, and shall be conducted as follows: Open Forum shall last no longer than 20 minutes; Each speaker shall be required to identify the agenda item they are speaking to and provide their name and address, which may become part of the public record; A speaker shall be limited to 2 minutes per agenda item; No response shall be provided to any question posed during Open Forum; No discussion, debate or decisions will occur during Open Forum; Each speaker is permitted to speak only once per agenda item; A speaker may provide comment on one agenda item and then shall step aside to enable another to provide comment on an agenda item; No speaker shall speak to a second agenda item until other individuals have had an opportunity to speak once; Speakers providing comment on the same agenda item, shall be requested to limit their comments so as to provide additional information and not repeat the same information provided by a previous speaker; Comments made during Open Forum will not form part of the minutes of the meeting; The following matters will not be permitted during Open Forum: o Comments/complaints against Members of Council or Township staff; o Matters beyond the jurisdiction of Council or the Township; o Closed Session agenda items, including current or pending litigation, or Insurance claims and/or pending claims by or Page 2 of 136 Council Meeting Agenda -July 12, 2017 against the Township; o Comments with respect to Minutes of Council and Committees; o Comments that are contrary to the Municipal Freedom of Information and Protection of Privacy Act; o Comments with respect to any applications which have proceeded through a Public Meeting in accordance with the Planning Act, with the exception of comment related to a recommendation contained within the Staff Report. The Chair may conclude Open Forum prior to the 20 minute maximum time limit, for non-compliance with the Open Forum parameters, Conduct of Members of the Public, or any other reason. 12. Reports of Municipal Officers: 52 - 97 a) Report No. CS2017-11, Donna Hewitt, Director, Corporate Services re: Corporate Projects Status Update June 2017. 13. Reports of Members of Council: a) Updates from Council Representatives County of Simcoe and Township Partners and Agencies. liver updates Agencies. 98 - 99 b) Mayor H.S. Hughes, correspondence dated May 30, 2017 from The Town of New Tecumseth re: Ontario Carbon Tax. 100 - 102 c) Councillor Jermey, correspondence dated June 27, 2017 from LAS Communications re: 2017 LAS/MFOA Investment Basics & Beyond Workshops. 14. Consent Agenda: 103 a) Announcements of Interest to the Public: 1. Township of Oro-Medonte, Administration Centre Closure Notice, Monday, August 7, 2017, Civic Holiday. 104 - 106 b) Minutes of Barrie Public Library Board meeting held on Thursday, May 25, 2017. Staff Recommendation: Receive for Information Only. 107 - 115 c) Nottawasaga Valley Conservation Authority, minutes of meeting held on May 19, 2017 and highlights of meeting held on June 23, 2017. Staff Recommendation: Receive for Information Only. 116 - 121 d) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, May 26, 2017. Page 3 of 136 Council Meeting Agenda -July 12, 2017 Staff Recommendation: Receive for Information Only. 122 - 123 e) Correspondence dated May 31, 2017 from Kathleen Wynne, Premier re: Opioid Strategy. Staff Recommendation: Receive for Information Only. 124 - 125 f) Correspondence dated June 2, 2017 from Kathleen Wynne, Premier re: Regulation 244/97. Staff Recommendation: Receive for Information Only. 126 - 129 g) Correspondence dated June 16, 2017 from Amarjeet Sohi, P.C., M.P. Minister of Infrastructure and Communities re: Federal Infrastructure Phase 2 Incrementality Resolution. Staff Recommendation: Receive for Information Only. 130 - 131 h) Correspondence dated June 23, 2017 from Kathleen Wynne, Premier re: Oppose Amendment to Conservation Authorities Act. Staff Recommendation: Receive for Information Only. 132 - 133 i) Correspondence dated June 26, 2017 from Jeff Leal, Minister of Agriculture, Food and Rural Affairs; and Bob Chiarelli, Minister of Infrastructure re: Ontario Community Infrastructure Fund (OCIF). Staff Recommendation: Receive for Information Only. 15. Communications/Petitions: 134 - 135 a) Correspondence received June 28, 2017 from Teresa Snelgrove re: Speed Limit on the 5/6 Sideroad. 16. Notice of Motions: None. 17. By-Laws: None. 18. Closed Session Items (Unfinished Items): 19. Confirmation By-Law: 136 a) By-Law No. 2017-108: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, July 12, 2017. 20. Questions from the Public Clarifying an Agenda Item: Questions from the Public Clarifying an Agenda Item provides an opportunity for the members of the public to seek clarification with respect to the decision which was made on an agenda item, the meaning of the decision and the next steps as a result of the decision. Questions from the Public Clarifying an Agenda Item shall last no longer than 10 minutes; Page 4 of 136 Council Meeting Agenda -July 12, 2017 Responses provided to questions posed during Questions from the Public Clarifying an Agenda Item shall be included within the 10 minute maximum time limit; Each speaker shall be required to identify the agenda item they are seeking clarification on and provide their name and address, which may become part of the public record; A speaker shall be limited to 1 minute per question; A speaker may pose a question and then shall step aside to enable another to pose a question; The Chair may conclude Questions from the Public Clarifying an Agenda Item prior to the 10 minute maximum time limit, for non- compliance with the above parameters, Conduct of Members of the Public, or any other reason. 21. Adjournment: a) Motion to Adjourn. Page 5 of 136 5.a) Minutes of Heritage Committee meeting held on Monday, J... Page 6 of 136 5.a) Minutes of Heritage Committee meeting held on Monday, J... Page 7 of 136 5.a) Minutes of Heritage Committee meeting held on Monday, J... Page 8 of 136 5.a) Minutes of Heritage Committee meeting held on Monday, J... Page 9 of 136 5.a) Minutes of Heritage Committee meeting held on Monday, J... Page 10 of 136 5.a) Minutes of Heritage Committee meeting held on Monday, J... Page 11 of 136 5.a) Minutes of Heritage Committee meeting held on Monday, J... Page 12 of 136 5.a) Minutes of Heritage Committee meeting held on Monday, J... Page 13 of 136 5.a) Minutes of Heritage Committee meeting held on Monday, J... Page 14 of 136 5.a) Minutes of Heritage Committee meeting held on Monday, J... Ministryoof Tourism, CultureMMinistère du TTourisme, de la Culture and Sportteet du Sport Archaeologgy Programs UUnitUUnité des proggrammes archéoologiqueet seervices 401 Bay Sttreet, Suite 170004401 rue Bay, bbureau 1700 Toronto Onntario M7A 0AA7TToronto (ON) M7A 0A7 Archhaeologiccal Collecction Depposit Reqquest Formm A condition of an Ontarioo archaeological licence statees that the licennsee keep in saafekeeping: 1) aall objects of archaeologgical significannce found under the authority of the licence,, and 2) all fielld records that are made in thhe course of the work authorised by the liccence. There is one exceptionn to this rule: thhe Minister hass the power todirect that the arttifacts be depossited in a publiic institution (OOntario Heritagge Act, s. 66). The licenseee must submitt this form to sseek the ministeer’s direction tto permanentlyy deposit a colllection with an appropriatee public instituution. The instittution must be prepared to acct as repositoryy and meet the ministry’s requiremennts for public innstitutions. The licenseee must have aa response fromm the ministry bbefore transferrring any collecctions. Subject to the conditions set out below,, the minister ddirects that the archaeologicall artifacts or coollections and associatedmaterials desccribed below (oor in an attacheed catalogue) bbe deposited byy the licensee wwith the recipieent. Site No. Site NameInvestigaator Year SStorage Box IID#(s) #oof Artifacts Attachedaare continuationn sheets consissting of ___ pagges. Date of prooposed depositt: The condittions of this depposit are attachhed and are a ppart of this agreeement. We, the unndersigned, agrree to the condiitions of this aggreement as staated on the folllowing page. __________________________________________________________________________________ (licensee) (licenseee’s firm)(datee) __________________________________________________________________________________ (recipient) (recipient institution) (datee) ______________________________________________________ (foor the ministry) (datee) Page 15 of 136 5.a) Minutes of Heritage Committee meeting held on Monday, J... Conditions In this document, “the collection” may include the artifacts and all associated materials, including but not limited to all original field notes, photographs and photographic negatives or images, maps, drawings, catalogues or databases, manuscripts, and reports. The licensee must: provide both the recipient and the ministry with a catalogue of the collection being deposited; package the collection and deliver it to the recipient in the way the recipient wants it and with regard for accepted museum standards and practices for transportation and long-term curation and conservation; and pay all costs involved, including boxing, crating, uncrating, packaging and transportation (unless otherwise agreed). The recipient must: adequately curate the collection forever or until the Minister directs that the collection be deposited with Her Majesty the Queen in Right of Ontario or with a suitable public institution approved by the ministry; keep the collection accessible and available for study by qualified researchers; keep the collection free of any levies, liens and encumbrances; and assume full responsibility for any costs, losses, damages, claims, or other proceedings in connection with the artifacts, collections and associated materials under this agreement. The collection is at all times held in trust for the people of Ontario. The collection must remain in the condition in which it is received, apart from required conservation done under generally accepted conservation practices. Items in it must not be cleaned, repaired, retouched, directly labelled, or altered without due care being taken for their conservation. In addition to this form, an Archaeological Site Update form for each site represented in the collection being deposited must also be submitted to the ministry’s data co-ordinator (ArchaeologicalSites@ontario.ca), or through PastPort when that process comes into effect. ADDENDA (add other conditions as needed) Page 16 of 136 5.a) Minutes of Heritage Committee meeting held on Monday, J... Archaeological Collection Deposit Form Continuation Sheet 1 of 1 Site No. Site Name Investigator Year Storage Box # # of Artifacts Page 17 of 136 5.b) Minutes of Council meeting held on Wednesday, June 21, ... Page 18 of 136 5.b) Minutes of Council meeting held on Wednesday, June 21, ... Page 19 of 136 5.b) Minutes of Council meeting held on Wednesday, June 21, ... Page 20 of 136 5.b) Minutes of Council meeting held on Wednesday, June 21, ... Page 21 of 136 5.b) Minutes of Council meeting held on Wednesday, June 21, ... Page 22 of 136 5.b) Minutes of Council meeting held on Wednesday, June 21, ... 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Page 35 of 136 5.c) Minutes of Human Resources Committee meeting held on We... Page 36 of 136 5.d) Minutes of Special Council meeting held on Wednesday, J... Page 37 of 136 5.d) Minutes of Special Council meeting held on Wednesday, J... Page 38 of 136 5.d) Minutes of Special Council meeting held on Wednesday, J... Page 39 of 136 5.d) Minutes of Special Council meeting held on Wednesday, J... Page 40 of 136 5.d) Minutes of Special Council meeting held on Wednesday, J... Page 41 of 136 5.d) Minutes of Special Council meeting held on Wednesday, J... Page 42 of 136 5.d) Minutes of Special Council meeting held on Wednesday, J... Page 43 of 136 5.d) Minutes of Special Council meeting held on Wednesday, J... Page 44 of 136 6.a) Correspondence dated June 16, 2017 from John Prno, Pres... Page 45 of 136 6.a) Correspondence dated June 16, 2017 from John Prno, Pres... Page 46 of 136 9.a) S/Sgt. Burton, Ontario Provincial Police, Barrie Detach... Page 47 of 136 9.a) S/Sgt. Burton, Ontario Provincial Police, Barrie Detach... Page 48 of 136 9.a) S/Sgt. Burton, Ontario Provincial Police, Barrie Detach... Page 49 of 136 9.a) S/Sgt. Burton, Ontario Provincial Police, Barrie Detach... Page 50 of 136 9.a) S/Sgt. Burton, Ontario Provincial Police, Barrie Detach... Page 51 of 136 12.a) Report No. CS2017-11, Donna Hewitt, Director, Corporat... Page 52 of 136 12.a) Report No. CS2017-11, Donna Hewitt, Director, Corporat... Page 53 of 136 12.a) Report No. CS2017-11, Donna Hewitt, Director, Corporat... Page 54 of 136 12.a) Report No. CS2017-11, Donna Hewitt, Director, Corporat... Page 55 of 136 12.a) Report No. CS2017-11, Donna Hewitt, Director, Corporat... Page 56 of 136 12.a) Report No. CS2017-11, Donna Hewitt, Director, Corporat... Page 57 of 136 12.a) Report No. CS2017-11, Donna Hewitt, Director, Corporat... Page 58 of 136 12.a) Report No. CS2017-11, Donna Hewitt, Director, Corporat... Page 59 of 136 12.a) Report No. CS2017-11, Donna Hewitt, Director, Corporat... 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Page 96 of 136 12.a) Report No. CS2017-11, Donna Hewitt, Director, Corporat... Page 97 of 136 13.b) Mayor H.S. Hughes, correspondence dated May 30, 2017 f... Page 98 of 136 13.b) Mayor H.S. Hughes, correspondence dated May 30, 2017 f... Page 99 of 136 13.c) Councillor Jermey, correspondence dated June 27, 2017 ... Page 100 of 136 13.c) Councillor Jermey, correspondence dated June 27, 2017 ... Who Should Attend? The sessions will be of interest to individuals from municipalities, municipal boards, and organizations across the broader public sector including: Treasurers, or those responsible for investments Those new to municipal finance Administrators Elected officials Each session will include: Review and commentary of the Municipal Act investment regulation Overview of investment options available to the sector Investment risk management principles Investments and their link to your evolving asset management plan Strategies for cash flow forecasting Discussion of current municipal finance issues & STRATFORD -BARRIE -MILTON -BROCKVILLE -PORT HOPE legislative changes Economic update from an Get more from your investments! industry expert Overview of the One Municipal staff require a sound understanding of existing Investment Program investment rules, reporting responsibilities, and current market conditions to make informed decisions about the investment of funds over any time horizon. Sessions are 9:00am 2:30pm Given the current low interest rate environment, and ever-growing municipal infrastructure challenges, investments have never played Registration & coffee/tea at a more important role for municipalities looking to relieve pressure 8:45am on the ratepayer and make the most of every tax dollar. Lunch will be provided LAS and MFOA are pleased to offer five one-day seminars across the province, with updated content to help you develop your Register Today! $225 + HST understanding of this important topic. Page 101 of 136 13.c) Councillor Jermey, correspondence dated June 27, 2017 ... 2017 LAS/MFOA Investment Basics & Beyond Workshop Registration Form Please type or print clearly. Use one form per registrant. Payment MUST accompany registration. Please fax registration form to 416-971-9372 or email registration to events@amo.on.ca First Name Last Name Title Municipality/Organization Address Email & Phone # Dietary Restrictions Please select your preferred location September 7 - Stratford: Stratford Rotary Complex (353 McCarthy Road, Stratford) September 15 - Barrie: Holiday Inn Barrie (20 Fairview Road, Barrie) September 29 - Milton: Best Western Plus Milton 161 Chisholm Drive, Milton) October 13 - Brockville: Brockville Memorial Centre (100 Magedoma Boulevard, Brockville) October 23 - Port Hope: Jack Burger Sports Complex Arena (60 Highland Drive, Port Hope) CANCELLATION POLICY: Cancellations must be made in writing and received by LAS 14 days prior to the date of the seminar. An administration fee of $75 + 13%HST ($84.75) will apply. Session Cost: $225 plus HST = $254.25 FINAL COST Cheque enclosed or Credit Card Visa MasterCard Payable to: Local Authority Services (LAS) Card # 200 University Avenue Suite 801 Toronto, ON M5H 3C6 Expiry Date SUBMIT FORM Name on Card HST #: 133946921 RT 0001 Signature By completing this registration form you are providing Local Authority Services (LAS) with consent to send information on all activities related to current and future investment Trainings. If you wish to no longer receive information from LAS on this event please contact events@amo.on.ca to unsubscribe. For an accessible version, please contact sweiss@amo.on.ca Page 102 of 136 14.a) Announcements of Interest to the Public: Township of O... Civic Holiday Office Closure Page 103 of 136 14.b) Minutes of Barrie Public Library Board meeting held on... Page 104 of 136 14.b) Minutes of Barrie Public Library Board meeting held on... Page 105 of 136 14.b) Minutes of Barrie Public Library Board meeting held on... Page 106 of 136 14.c) Nottawasaga Valley Conservation Authority, minutes of ... Nottawasaga Valley Conservation Authority Board of Directors BOD-06-17 Friday, May 19, 2017 9:00 a.m. to 12:00 noon MINUTES th Location: Tiffin Conservation, J.L. Jose Building 8195 8 Line, Utopia NVCA Board Members Present: Councillor Doug Lougheed, Chair Innisfil (Town) Deputy Mayor Gail Ardiel, Vice Chair Blue Mountains (Town) nd Councillor Keith White, 2 Vice Chair Essa (Township) Councillor Bob Meadows Adjala-Tosorontio (Township) Councillor Gail Little Amaranth (Township) Councillor Rose Romita Barrie (City) Councillor Ron Orr Bradford West Gwillimbury (Town) Councillor Deb Doherty Collingwood (Town) Councillor Connie Leishman Clearview (Township) Councillor Terry Mokriy Grey Highlands (Municipality) Councillor Fred Nix Mono (Town) Councillor Keith Lowry Mulmur (Township) Councillor Donna Jebb New Tecumseth (Town) Councillor Walter Benotto Shelburne (Town) Mayor Bill French Springwater (Township) (left at 10:30 a.m.) Deputy Mayor Nina Bifolchi Wasaga Beach (Town) (arrived at 10:20 a.m.) Regrets: Councillor James Webster Melancthon (Township) Councillor Phil Hall Oro-Medonte (Township) Staff: D. Gayle Wood, Chief Administrative Officer, Doug Hevenor, Incoming Chief Administrative Officer , Sheryl Flannagan, Director, Corporate Services, Glenn Switzer, Director, Engineering, Chris Hibberd, Director, Planning Services, Barb Perreault, Manager, Regulations and Enforcement, Byron Wesson, Director, Land, Education and Stewardship Services, Fred Dobbs, Manager Stewardship Services Page 107 of 136 14.c) Nottawasaga Valley Conservation Authority, minutes of ... 1. ADOPTION OF THE AGENDA Moved by: G. Little Seconded by: W. Benotto RES: 57-17 RESOLVED THAT: the agenda for Board of Directors Meeting BOD-06- 17 dated May 19, 2017 be approved. Carried; 2. DECLARATIONS OF PECUNIARY AND CONFLICT OF INTEREST None declared. 3. ANNOUNCEMENTS a) Board members were invited to remain after the meeting for a retirement send off for Gayle Wood, Chief Administrative Officer, NVCA. b) Welcome to the new incoming Chief Administrative Officer, Mr. Doug Hevenor. c) NVCA 2016 Annual Report and supplement was provided on table. Extra copies are available on request. d) Councillor Donna Jebb, Town of New Tecumseth announced Doctor Appreciation day is on May 29, 2017. e) Deputy Mayor Gail Ardiel provided an update on the Ontario Small Urban Municipalities Convention. The event was well attended. f) Councillor Rose Romita invited everyone to attend the Barrie Waterfront Festival May 27-28, 2017. g) Councillor Keith Lowry advised that the Mulmur Farmers Market opens May 20, 2017. 4. PRESENTATIONS There were no presentations requested for this meeting. Page 108 of 136 14.c) Nottawasaga Valley Conservation Authority, minutes of ... 5. DEPUTATIONS Planning Services Overview Chris Hibberd, Director, Planning Services and Barb Perreault, Manager of Regulations and Enforcement provided an overview about the planning and permitting. Discussion regarding the updated four provincial land use plans namely the Growth Plan for the Greater Golden Horseshoe (GGH), the Greenbelt Plan, the Oak Ridges Moraine Conservation Plan and the Niagara Escarpment Plan have been released on May 18, 2017. The updated plans include the expectation for municipalities to complete watershed planning to guide decisions on growth allocation and planning for water, wastewater and storm water. The Director advised that a report addressing the impact the changes will have on d for the June 23, 2017 Board of Directors meeting. Moved by: R. Orr Seconded by: D. Doherty RES: 58-17 RESOLVED THAT: the Board of Directors receive the deputation regarding the NVCA Planning Services Overview as presented by Chris Hibberd, Director, Planning Services and Barb Perreault, Manager, Regulations and Enforcement. Carried; 6. DELEGATIONS There were no delegations requested for this meeting. 7. HEARINGS There were no Hearings requested under Section 28 of the Conservation Authorities Act for this meeting. 8. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Board Members were requested to identify those items from the Consent List that they wish to have considered for separate discussion. Page 109 of 136 14.c) Nottawasaga Valley Conservation Authority, minutes of ... CONSENT LIST A) Adoption of Minutes A.1) Minutes of the Board of Directors Meeting BOD-05-17 held April 28, 2017. Approved by consent. RESOLVED THAT: the Board of Directors approve the minutes of the BOD-05- 17 Board meeting held on April 28, 2017. B) Correspondence B.1) Email from Kim Gavine, General Manager, Conservation Ontario dated April 28, 2017 regarding the 2017 Ontario Budget Support to the Environmental Sector. B.2) Email from Kim Gavine, General Manager, Conservation Ontario dated May 1, 2017 regarding Bill 127 Changes to the Ministry of Natural Resources Act. B.3) Letter from Adjala-Tosorontio dated May 9, 2017 supporting the Asset Levy and participate in full contribution. B.4) Letter to Premier Wynne and press releases from Conservation Ontario dated May 10, 2017 re: Approved by consent. RESOLVED THAT: the correspondence listed in the April 28, 2017 Board of C) Staff Reports Page 110 of 136 14.c) Nottawasaga Valley Conservation Authority, minutes of ... Page 111 of 136 14.c) Nottawasaga Valley Conservation Authority, minutes of ... 9.ADOPTION OF CONSENT LIST AND IDENTIFICATION OF ITEMS REQUIRING SEPARATE DISCUSSION Moved by: K. Lowry Seconded by: C. Leishman RES: 59-17 RESOLVED THAT: agenda items number(s) _C.3, C.4, C.9 having been identified as requiring separate discussion, be referred for discussion under Agenda Item #9; and FURTHER THAT: all Consent List Agenda Items not referred for separate discussion be adopted as submitted to the board and staff be authorized to take all necessary action required to give effect to same; and FURTHER THAT: any items in the consent list not referred for separate discussion, and for which conflict has been declared, are deemed not to have been voted on or discussed by the individual making the declaration. Carried; C.3) Staff Report 35-06-17-BOD from the Director, Lands, Education and Stewardship Services regarding Use of Deferred Project Levy in the Healthy Waters Program. Moved by: F. Nix Seconded by: B. Meadows RES: 60-17 RESOLVED THAT: Staff Report No. 35-06-17-BOD regarding the use of deferred project levy for the NVCA Healthy Waters Program be approved. Carried; C.9) Staff Report No. 41-06-17-BOD from the Chief Administrative Officer regarding Federation of Canadian Municipalities Climate Change Funding. Moved by: G. Ardiel Seconded by: D. Jebb RES: 61-17 RESOLVED THAT: the Board of Directors endorse the submission of applications under the Federation of Canadian Municipalities (FCM) Climate Change Funding; and FURTHER THAT: it be noted to FCM that the NVCA Board of Directors represents the 18 municipalities within the watershed. Carried; Page 112 of 136 14.c) Nottawasaga Valley Conservation Authority, minutes of ... 10. CLOSED SESSION Moved by: D. Doherty Seconded by: R. Orr RES: 62-17 RESOLVED THAT: the Board move into closed session to consider specific details regarding the financial auditor requests for proposal. Carried; Moved by: W. Benotto Seconded by: D. Jebb RES: 63-17 RESOLVED THAT: the Board rise from closed session and report progress. Carried; C.4) Staff Report 36-06-17-BOD from the Director, Corporate Services regarding the Financial Auditor Request for Proposal. Moved by: G. Little Seconded by: C. Leishman RES: 64-17 RESOLVED THAT: Staff Report No. 36-06-17-BOD regarding Financial Auditor request for proposal be approved by the Board of Directors; and FURTHER THAT: The Board of Directors agree to enter into an agreement with KPMG LLP Chartered Accountants, effective starting with the 2017 year for a period not to exceed 5 years, with the appointment being confirmed on an annual basis. Carried; 11. OTHER BUSINESS None noted. 12. ADJOURN Moved by: D. Jebb Seconded by: B. Meadows RESOLVED THAT: the Board of Directors adjourn at 11:35 a.m. until the next scheduled general meeting on June 23, 2017 at Suite Works, 92 Caplan Ave., Barrie or at the call of the chair. Carried; ____________________ ________________________ Chair Doug Lougheed D. Gayle Wood, Chief Administrative Officer Approved this ______ day of _______________, 2017 Page 113 of 136 14.c) Nottawasaga Valley Conservation Authority, minutes of ... NVCA BoardMeeting HighlightsJune 23, 2017 Next Board Meeting: August, 25 2017 at Tiffin Centre for Conservation, 8195 8th Line, Utopia For the full meeting agenda including documents and reports, visit nvca.on.ca/about/boardofdirectors Updated Provincial Plans 219 Permits & Approvals issued Dec 2016 to June 2017 The boardof directors received information on how the Province’s recently updated provincial Theboard receiveda reporton permits and plans—the Growth Plan for the Greater Golden approvalsissued by NVCAstaffunderthe Horseshoe, the Niagara Escarpment Plan, the Conservation AuthoritiesAct forthe period Oak Ridges Moraine Conservation Planandthe December2,2016toJune7,2017.During Greenbelt Plan—mayaffect the authority. thisperiod,theauthorityissued219permits andapprovals,and 68 clearanceletters. All The updatedplans place greater emphasis on wereissuedwithin thetime framessetbythe watershed planning and climate change. There MinistryofNaturalResources and Forestry. are calls for establishing Greenbelt-level protections for natural heritage systems (e.g. wetlands, woodlands, rivers, etc.) beyond the Tree Planting Program Greenbelt, changing the way excess soil is Rick Grillmayer, Manager of Forestry for NVCA, managed, and increasing intensification targets. presented the board with an update on the These changesand others have implications for authority’s forestry program. the authority and watershed municipalities, The authority’s forestry program began in which NVCA staff will be reviewing overthe 1964. This year, the program saw 217,260 next few months. trees planted on 32properties in nine municipalities betweenApril19 and May29. New Partnership focuses on Improving During this time, forestry staff also held the Fish Habitat 27th annual ArbourDay Tree sale, with The board agreed to enter into a partnership locations in Utopia, Wasaga Beach and Elmvale. agreement with Bruce Power for a new fish In addition to planting trees and monitoring habitat improvement program. their success, the forestry program is Under the agreement, Bruce Power will provide developing an Emerald Ash Borer management $14,000 in funding to NVCA to support the plan for NVCA’s propertiesand working with Petun Dam removal project in the Town of the DufferinCounty on aliving snow fence Blue Mountains. Bruce Power has earmarked an program, among other projects. additional $20,000 for pre-project fish Funding for the forestry program is provided by community monitoring in Black Ash Creek that the landowners receiving services, along with would support both the Petun Dam removal and Forests Ontario, the Town of New Tecumseth, Black Ash Creek urban trout stream projects in landowners, the County of Simcoe forestry and the Town of Collingwood. other agencies. Work on these projects will beginlater this year. th 8195 8 Line, Utopia, ON, L0M 1T0705-424-1479admin@nvca.on.ca www.nvca.on.ca Page 114 of 136 14.c) Nottawasaga Valley Conservation Authority, minutes of ... In briefFuture Meetings and Events During the meeting the board also:NVCA Board of Directors Meeting learned that NVCA received funding underFriday, Aug. 25, 9:00 a.m. -12:00 p.m. the National MitigationDisaster ReliefTiffin Centre for Conservation Program (NDMP) for Wasaga Beach8195 8th Line, Utopia Floodplain Mapping. Board members are invited to attend a board- approved a new banking and investmentstaff BBQ following the August Board meeting. policy, allowing NVCA to consider other options for investing reserves at potentially Festival at Fort Willow higher rates of return. Saturday, Sept.30, 10:00 a.m. - 4:00 p.m. agreedtomakearequestto membersof Fort Willow Conservation Area, Grenfel ConservationOntarioforfinancial assistanincovering costs relatedto For more information on these events, please legal visit the NVCA website. received an update fromFred Dobbs, Manager of Stewardship Services for NVCA, summarizing this year’s volunteer tree planting initiatives under the Healthy Waters Program. Despite the wet weather, this spring’s program continued work to reforest targeted streamside and wetland zones in our watershed. While exact numbers are being tallied, hundreds of community volunteers took part in the program, which saw thousands of trees and shrubs planted. th 8195 8 Line, Utopia, ON, L0M 1T0705-424-1479admin@nvca.on.ca www.nvca.on.ca Page 115 of 136 14.d) Minutes of Lake Simcoe Region Conservation Authority m... No. BOD-05-17 Friday, May 26, 2017 120 Bayview Parkway, Newmarket, ON MINUTES LSRCA Board Members Present: LSRCA Staff Present: Mayor G. Dawe, Chair M. Walters, Chief Administrative Officer Councillor R. Simpson, Vice Chair R. Baldwin, GM, Planning & Development D. Bath B. Kemp, GM, Conservation Lands Deputy Mayor/Regional Councillor N. Davison B. Longstaff, GM, Integrated Watershed Management J. Dolan T. Barnett, Coordinator, BOD/CAO Councillor A. Eek B. Booth, Manager, Regulations Councillor K. Ferdinands C. Burgess, Manager, Planning Councillor P. Ferragine K. Christensen, Manager, Human Resources Mayor V. Hackson S. Fernandez, Natural Heritage Ecologist Councillor S. Harrison-McIntyre N. Hamley, Manager, Education Councillor D. Kerwin D. Lembcke, Environmental Science and Monitoring Councillor S. Macpherson K. Lillie, Natural Heritage Ecologist Deputy Mayor P. Molloy S. McKinnon, Manager, Budget and Business Analysis Mayor M. Quirk C. Taylor, Executive Director, LSCF Councillor S. Strangway B. Thompson, Manager, Integrated Watershed Management K. Toffan, Manager, Finance Regrets: K. Yemm, Manager, Corporate Communications Regional Councillor B. Drew Councillor P. Silveira Guests: Township of Ramara K. Davison, Georgina resident I.DECLARATION OF PECUNIARY INTEREST None noted for this meeting. II.APPROVAL OF THE AGENDA Moved by: R. Simpson Seconded by: S. Strangway BOD-074-17 RESOLVED THAT the content of the Agenda for the May 26, 2017 meeting of the LSRCA Board of Directors be approved as amended to include Item No. 6, Staff Report No. 28-17-BOD. CARRIED III.ADOPTION OF THE MINUTES a) Board of Directors Meeting April 28, 2017 Moved by: P. Molloy Seconded by: S. Macpherson Page 116 of 136 14.d) Minutes of Lake Simcoe Region Conservation Authority m... Lake Simcoe Region Conservation Authority -05-17 May 26, 2017 Minutes Page 2 of 6 BOD-075-17 RESOLVED Meeting No. BOD-04-17 held on Friday, April 28, 2017 be approved as circulated. CARRIED b) Budget Committee Meeting April 28, 2017 Moved by: P. Molloy Seconded by: J. Dolan BOD-076-17 RESOLVED THAT the agenda and presentation for the Budget Committee meeting held on Friday, April 28, 2017 be received; and FURTHER that the minutes of the meeting be approved as circulated. CARRIED IV. ANNOUNCEMENTS a) Gilmor vs. NVCA CAO Mike Walters was pleased to announce that the Nottawasaga Valley Conservation Authority was recently successful in a lawsuit against Gilmor, a lengthy case which saw NVCA being awarded costs. As a result, the provision for safe access is again clearly ensconced in the Section 28 regulation and the responsibility of conservation authorities to enforce. Also highlighted was the requirement for municipalities to ensure that proponents have been successful in receiving the permit approvals from conservation authorities prior to municipalities issuing building permit approvals. b) Coming Events General Manager, Conservation Lands, Brian Kemp advised the Board of two upcoming events: (i) the thrd ; and (ii) the 3 Annual th Bush on June 17, which is a day-long blitz of the property to count species. c) MMA Letter regarding Septic Re-inspection CAO Walters noted that a few members had questioned the letters that municipalities in Ontario received from the Ministry of Municipal Affairs regarding septic re-inspection no longer required under the building code. He did, however, note it is still required under Source Water Protection (if you are considered a risk and in a wellhead protection zone WHPA1) and in the Lake Simcoe watershed through the Lake Simcoe Protection Act and Plan, which states that municipalities are required to undertake inspections for residential septic systems adjacent to the lake and within 100 metres of a watercourse. V. PRESENTATIONS a) Ecological Offsetting Plan Natural Heritage Ecologist, Kate Lillie, provided the Board with an overview of LSRC Offsetting Plan, noting the Plan is about compensation for the unavoidable loss of natural heritage features from one area through the replacement or enhancement of features in another area. She noted that the Plan facilitates development on strategically important land, such as settlement areas, while and addresses the environmental impacts of development. She also noted that ecological offsetting is only considered when there is no other option. The Plan includes feedback from non-government organizations, consulting firms, members of the Building Industry and Land Development Association, and member municipalities. Details of the plan Page 117 of 136 14.d) Minutes of Lake Simcoe Region Conservation Authority m... Lake Simcoe Region Conservation Authority -05-17 May 26, 2017 Minutes Page 3 of 6 include conforming to all applicable provincial, regional and local policy, as well as the Mitigation Hierarchy. Options for compensation are then considered, with the first and preferred option being replacement of the feature (woodland, wetland, etc.), and the second option is cash-in-lieu, where LSRCA, in consultation with our member municipalities, administers and redirects any funds collected towards the creation, protection or restoration of natural heritage features in the watershed, targeting the municipalities and sub watersheds from where features were originally lost. In conclusion, the Ecological Offsetting Plan will provide a consistent, fair and transparent approach for implementing ecological offsetting, support strategic development in designated areas, and e natural heritage features in the Lake Simcoe watershed. Moved by: P. Molloy Seconded by: R. Simpson BOD-077-17 RESOLVED THAT the presentation by Natural Heritage Ecologist, Kate Lillie, regarding CARRIED Staff Report No. 22-17- Ecological Offsetting Plan was included in the agenda. Moved by: P. Molloy Seconded by: R. Simpson BOD-078-17 RESOLVED THAT Staff Report No. 22-17-BOD regarding the Ecological Offsetting Plan process be received; and FURTHER THAT the Ecological Offsetting Plan be approved. CARRIED b) Harmonization of Programs and Services Chief Administrative Officer, Mike Walters, provided Harmonization of Programs and Services, noting that harmonizing services with our neighbouring conservation authorities explained that a review of programs and services has been undertaken in order to: (a) evaluate if opportunities exist to improve the consistency of program delivery for member municipalities shared by more than one conservation authority; (b) identify instances where LSRCA could align programs and services into similar categories of core business to assist our municipal partners when evaluating budget requests; and c) better reflect the intent of the new Strategic Plan Goals, Outcomes and Activities and respond to increasing growth and complexity of issues within the Lake Simcoe watershed. The review determined that the Toronto and Region Conservation Authority (TRCA) had the most appropriate business model that best reflected the needs and strategic direction of LSRCA, and accordingly LSRCA decided to align the business to be more consistent with the programs and services categories offered by TRCA, but also to retain programs and service areas that are unique to LSRCA and required in the Lake Simcoe watershed. arious programs now reside under the following seven service areas: (i) Watershed Studies and Strategies; (ii) Water Risk Management; (iii) Ecological Management; (iv) Greenspace Services; (v) Education and Engagement; (vi) Planning and Development Services; and (vii) Corporate Services. Page 118 of 136 14.d) Minutes of Lake Simcoe Region Conservation Authority m... Lake Simcoe Region Conservation Authority -05-17 May 26, 2017 Minutes Page 4 of 6 Moved by: P. Ferragine Seconded by: V. Hackson BOD-079-17 RESOLVED THAT the presentation by Chief Administrative Officer, Mike Walters, information. CARRIED Staff Report No. 23-17-BOD prepared by Chief Administrative Officer, Mik Harmonization of Programs and Services was included in the agenda. Moved by: P. Ferragine Seconded by: V. Hackson BOD-080-17 RESOLVED THAT Staff Report No. 23-17-BOD regarding harmonization of programs and services be received for information. CARRIED VI.HEARINGS There were no hearings at this meeting. VII. DEPUTATIONS There were no deputations at this meeting. VIII. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items No. 1a) and 1b) were identified as items requiring separate discussion. IX.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Items No. 2, 3, 4, 5, and 6 were identified as items not requiring separate discussion. Moved by: D. Kerwin Seconded by: A. Eek BOD-081-17 RESOLVED THAT the following recommendations respecting the matters listed as staff be authorized to take all necessary action required to give effect to same. CARRIED 2. Budget Status Report BOD-082-17 RESOLVED THAT Staff Report 24-17-BOD regarding LSRCA`s Budget Status for the four month period ending April 30, 2017 be received for information. CARRIED 3. Lake Simcoe Phosphorus Offset Program BOD-083-17 RESOLVED THAT Staff Report No. 25-17-BOD regarding an update on the Lake Simcoe Phosphorus Offset Program received for information. CARRIED Page 119 of 136 14.d) Minutes of Lake Simcoe Region Conservation Authority m... Lake Simcoe Region Conservation Authority -05-17 May 26, 2017 Minutes Page 5 of 6 4. Durham Community Climate Adaptation Plan BOD-084-17 RESOLVED THAT Staff Report No. 26-17-BOD regarding the Durham Community Climate Adaptation Plan be received; and FURTHER THAT the Durham Community Climate Adaptation Plan be approved in principle; and FURTHER that LSRCA staff be directed to participate in Phase 3: Program Approval and Funding. CARRIED 5. Purchasing Policy Outreach and Engagement Services Contract BOD-085-17 RESOLVED THAT Staff Report No. 27-17-BOD regarding a contract for outreach and engagement services related to winter salt management practices be received; and FURTHER THAT the Board approve staff`s recommendation to award the contract to Freeman Associates. CARRIED 6. BOD-086-17 RESOLVED THAT Staff Report No. 28-17-BOD regarding the recommended budget assumptions for the 2018 fiscal year be approved. CARRIED X. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. Correspondence Included in the agenda were copies of letters sent to Hon. Kathleen Wynne, Premier of Ontario, and Hon. Bill Mauro, Minister of Municipal affairs regarding the Transfer of Development Rights on the Maple Lake Estates site. Mayor Quirk asked if there has been any further communication or any responses received regarding these letters. CAO Walters advised that no responses have been received to date. Moved by: M. Quirk Seconded by: V. Hackson BOD-087-17 RESOLVED THAT correspondence listed in the agenda as Items 1a) and 1b) be received for information. CARRIED XI. CLOSED SESSION The Board moved to Closed Session to deal with confidential legal matters. Moved by: R. Simpson Seconded by: S. Macpherson BOD-088-17 RESOLVED THAT the Board move to Closed Session to deal with confidential legal matters; and Page 120 of 136 14.d) Minutes of Lake Simcoe Region Conservation Authority m... Lake Simcoe Region Conservation Authority -05-17 May 26, 2017 Minutes Page 6 of 6 FURTHER THAT the Chief Administrative Officer, members of the Executive Management Team, the Manager, Regulations, the Manager, Communications, and the Coordinator BOD/CAO remain in the meeting for the discussion. CARRIED The Board rose from Closed Session. Moved by: S. Macpherson Seconded by: D. Kerwin BOD-089-17 RESOLVED THAT the Board rise from Closed Session and report findings. CARRIED a) Legal Matter A Confidential update regarding a legal matter was discussed during the meeting. Moved by: A. Eek Seconded by: V. Hackson BOD-090-17 RESOLVED THAT the update regarding a legal matter be received for information. CARRIED b) Legal Matter Moved by: A. Eek Seconded by: V. Hackson BOD-091-17 RESOLVED THAT the update regarding a legal matter be received for information. CARRIED XII. OTHER BUSINESS Vice Chair Simpson was pleased to note that the Town of Innisfil recently adopted Our Shoreline (Official Plan Amendment No. 23) Town of Innisfil, based on a community planning permit study dealing with permanent structures in the water, permanent structures in the water are referred to Council for decision. XIII. ADJOURNMENT Moved by: V. Hackson Seconded by: R. Simpson BOD-092-17 RESOLVED THAT the meeting be adjourned @ 10:35 a.m. CARRIED ____ Mayor Geoffrey Dawe Michael Walters Chair Chief Administrative Officer Page 121 of 136 14.e) Correspondence dated May 31, 2017 from Kathleen Wynne,... Page 122 of 136 14.e) Correspondence dated May 31, 2017 from Kathleen Wynne,... Page 123 of 136 14.f) Correspondence dated June 2, 2017 from Kathleen Wynne,... Page 124 of 136 14.f) Correspondence dated June 2, 2017 from Kathleen Wynne,... Page 125 of 136 14.g) Correspondence dated June 16, 2017 from Amarjeet Sohi,... Page 126 of 136 14.g) Correspondence dated June 16, 2017 from Amarjeet Sohi,... Page 127 of 136 14.g) Correspondence dated June 16, 2017 from Amarjeet Sohi,... Page 128 of 136 14.g) Correspondence dated June 16, 2017 from Amarjeet Sohi,... Page 129 of 136 14.h) Correspondence dated June 23, 2017 from Kathleen Wynne... Page 130 of 136 14.h) Correspondence dated June 23, 2017 from Kathleen Wynne... Page 131 of 136 14.i) Correspondence dated June 26, 2017 from Jeff Leal, Min... Page 132 of 136 14.i) Correspondence dated June 26, 2017 from Jeff Leal, Min... Minister Responsible for Small Business Page 133 of 136 15.a) Correspondence received June 28, 2017 from Teresa Snel... Page 134 of 136 15.a) Correspondence received June 28, 2017 from Teresa Snel... Page 135 of 136 19.a) By-Law No. 2017-108: Being a by-law to confirm the pro... Municipal Act, 2001, S.O. 2001, C. 25, as amended Page 136 of 136