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05 10 2017 Council Meeting Minutes0116IftTowtuhip of Proud Heritage, Exciting Future The Township of Oro-Medonte Council Meeting Minutes Council Chambers Time: 10:01 a.m. Wednesday, May 10, 2017 2014-2018 Council Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Barbara Coutanche Councillor Scott Macpherson Councillor Phil Hall Councillor John Crawford Councillor Scott Jermey Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director, Present: Finance/Treasurer/Deputy CAO; Doug Irwin, Director, Legislative Services/Clerk; Mark DesLauriers, Chief Financial Officer/Treasurer; Donna Hewitt, Director, Corporate & Strategic Initiatives; Shawn Binns, Director, Operations and Community Services; Curtis Shelswell, Chief Municipal Law Enforcement Officer; Shannon Stewart, Supervisor, Financial Services/Deputy Treasurer; Harold Daynard, Manager, Information Technology; Mary Baetz, WMC. 1. Call to Order - Moment of Reflection: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a moment of reflection. Motion No. C170510-1 Moved by Hall, Seconded by Jermey Be it resolved that Section 13.1 of Procedural By-law No. 2015-203, as amended, be waived to permit the addition of an item to the May 10, 2017 Council agenda during the adoption of the agenda. Carried. Page 1 of 19 Council Minutes — Wednesday, May 10, 2017. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. C170510-2 Moved by Crawford, Seconded by Coutanche Be it resolved that the agenda for the Council meeting of Wednesday, May 10, 2017 be received and adopted, as amended to add Item 4e) Robin Dunn, CAO re: Litigation affecting the municipality (Burl's Creek). Carried. 3. Disclosure of Pecuniary Interest: None declared. Motion No. C170510-3 Moved by Jermey, Seconded by Hall Be it resolved that Rule 14.21 a) of Procedural By-law No. 2015-203 be suspended in order to allow the meeting to proceed past the 4 hour adjournment requirement. Carried. 4. Closed Session Items: a) Motion to go In Closed Session. Motion No. C170510-4 Moved by Coutanche, Seconded by Crawford Be it resolved that we do now go in Closed Session at 1:00 p.m. to discuss • labour relations/employee negotiations (Administrative Services Review); • security of municipal property (Network Security Update); • litigation affecting the municipality (Burl's Creek). Carried. Page 2 of 19 Council Minutes — Wednesday, May 10, 2017. b) Motion to Rise and Report. Motion No. C170510-5 Moved by Hall, Seconded by Jermey Be it resolved that we do now Rise at 2:28 p.m. and Report on the Closed Session Items 4 c) Donna Hewitt, Director, Corporate & Strategic Initiatives re: Labour relations/employee negotiations (Administrative Services Review). d) Donna Hewitt, Director, Corporate & Strategic Initiatives re: Security of municipal property (Network Security Update). e) Robin Dunn, CAO re: Litigation affecting the municipality (Burl's Creek). Carried. c) Donna Hewitt, Director, Corporate & Strategic Initiatives re: Labour relations/employee negotiations (Administrative Services Review). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director, Legislative Services/Clerk; Donna Hewitt, Director, Corporate & Strategic Initiatives; Mary Baetz, WMC (formerly Western Management Consultants). Motion No. C170510-6 Moved by Jermey, Seconded by Hall Be it resolved 1. That Confidential Report No. CS12017-06, Donna Hewitt, Director, Corporate & Strategic Initiatives re: Labour relations/employee negotiations (Administrative Services Review) be received and adopted. 2. That the PowerPoint presentation dated May 10, 2017 and presented by Mary Baetz, WMC (formerly Western Management Consultants) be received. 3. That Council endorse the recommendations included in the Administrative Services Review — April 2017. 4. That staff proceed with implementation of the auto -attendant. 5. And that staff report back to Council in December 2017 on the implementation of the auto -attendant. Carried. Page 3 of 19 Council Minutes — Wednesday, May 10, 2017. d) Donna Hewitt, Director, Corporate & Strategic Initiatives re: Security of municipal property (Network Security Update). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director, Legislative Services/Clerk; Donna Hewitt, Director, Corporate & Strategic Initiatives; Harold Daynard, Manager, Information Technology. Motion No. C170510-7 Moved by Macpherson, Seconded by Coutanche Be it resolved that Confidential Report No. CS12017-07, Donna Hewitt, Director, Corporate & Strategic Initiatives re: Security of municipal property (Network Security Update) be received for information only. Carried. e) Robin Dunn, CAO re: Litigation affecting the municipality (Burl's Creek). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director, Legislative Services/Clerk; Donna Hewitt, Director, Corporate & Strategic Initiatives. Motion No. C170510-8 Moved by Hall, Seconded by Jermey Be it resolved that confidential verbal information presented by Robin Dunn, CAO re: Litigation affecting the municipality (Burl's Creek) be received. Carried. 5. Minutes of Council and Committees: a) Minutes of Council meeting held on Wednesday, April 26, 2017. Motion No. C170510-9 Moved by Coutanche, Seconded by Macpherson Be it resolved that the draft minutes of the Council meeting held on Wednesday, April 26, 2017 be received and adopted as printed and circulated. Carried. Page 4 of 19 Council Minutes — Wednesday, May 10, 2017. b) Minutes of Special Council meeting held on Wednesday, May 3, 2017. Motion No. C170510-10 Moved by Jermey, Seconded by Hall Be it resolved that the draft minutes of the Special Council meeting held on Wednesday, May 3, 2017 be received and adopted as printed and circulated. Carried. 6. Recognition of Achievements: None. 7. Public Meetings: None. 8. Deputations: None. 9. Presentations: None. 10. Identification From the Public of an Agenda Item of Interest: Provides an opportunity for members of the public to identify an agenda item which the public member may request be brought forward and considered earlier in the meeting. 11. Open Forum: No one provided comments. Page 5 of 19 Council Minutes — Wednesday, May 10, 2017. 12. Reports of Municipal Officers: a) Report No. CS12017-05, Donna Hewitt, Director, Corporate & Strategic Initiatives re: Corporate Projects Status Update — March & April 2017. Motion No. C170510-11 Moved by Macpherson, Seconded by Coutanche Be it resolved that Report No. CS12017-05, Donna Hewitt, Director, Corporate & Strategic Initiatives re: Corporate Projects Status Update — March & April 2017 be received for information only. Carried. b) Report No. OCS2017-14, Shawn Binns, Director, Operations & Community Services re: Award of Tender OCS 2017-008, Vasey and Guthrie Baseball Diamond Lighting Upgrade. Motion No. C170510-12 Moved by Hall, Seconded by Jermey Be it resolved 1. That Report No. OCS2017-14, Shawn Binns, Director, Operations & Community Services re: Award of Tender OCS 2017-008, Vasey and Guthrie Baseball Diamond Lighting Upgrade be received and adopted. 2. That Tender OCS 2017-008 Vasey and Guthrie Baseball Diamond Lighting Upgrades be awarded to Minnings Electric, in the amount of $210,619.47 plus HST. 3. That the projected overrun of $9,327.00 be financed from the Budget Stabilization Fund. 4. That the Director, Operations and Community Services be authorized to execute the appropriate agreements on behalf of the Township. 5. And that the bidders be thanked and notified under the Director, Operations and Community Services' signature. Carried. Page 6 of 19 Council Minutes — Wednesday, May 10, 2017. c) Report No. OCS2017-15, Shawn Binns, Director, Operations & Community Services re: Road Occupancy By -Law [Refer to Item 17e)]. Motion No. C170510-13 Moved by Coutanche, Seconded by Macpherson Be it resolved 1. That Report No. OCS2017-15, Shawn Binns, Director, Operations & Community Services re: Road Occupancy By -Law be received and adopted. 2. That the Road Occupancy Permit By-law No. 2016-085 be repealed. 3. That the revised draft Road Occupancy Permit By-law No. 2017-063, "Being a By-law to regulate the temporary closure or occupancy of any municipal highway for purposes related to construction or maintenance activity within the Township of Oro-Medonte" be brought forward for Council's consideration. 4. That the fees and charges noted in Report No. OCS2017-15 be approved for implementation upon adoption of the report. 5. And That Clerk bring forward the amendments in an update to the Township's Fees and Charges By-law. Carried. d) Report No. OCS2017-16, Shawn Binns, Director, Operations & Community Services re: Hawkestone Bridge No. 22 Repairs. Motion No. C170510-14 Moved by Jermey, Seconded by Hall Be it resolved 1. That Report No. OCS2017-16, Shawn Binns, Director, Operations & Community Services re: Hawkestone Bridge No. 22 Repairs be received for information only. 2. And that staff report back to Council following the completion of the fluvial geomorphology review. Carried. Page 7 of 19 Council Minutes —Wednesday, May 10, 2017. e) Report No. LS2017-09, Doug Irwin, Director, Legislative Services/Clerk re: Orillia Fish and Game Conservation Club, 2017 50/50 Draws, Request to Waive Lottery License Financial Guarantee Component. Motion No. C1 7051 0-1 5 Moved by Macpherson, Seconded by Coutanche Be it resolved 1. That Report No. LS2017-09, Doug Irwin, Director, Legislative Services/Clerk, re: Orillia Fish and Game Conservation Club, 2017 50/50 Draws, Request to Waive Lottery License Financial Guarantee Component be received and adopted. 2. That the request to waive the Financial Guarantees/Letter of Credit component for 2017 50/50 draws from the Orillia Fish and Game Conservation Club be approved. 3. And that staff proceed accordingly and advise the applicant of Council's decision under the Director, Legislative Services/Clerk's signature. Carried. f) Report No. LS2017-10, Doug Irwin, Director, Legislative Services/Clerk re: Paytickets.ca [to be distributed]. Motion No. C170510-16 Moved by Hall, Seconded by Jermey Be it resolved 1. That Report No. LS2017-10, Doug Irwin, Director, Legislative Services/Clerk re: Paytickets.ca be received and adopted. 2. That The Township of Oro-Medonte implement Paytickets.ca. 3. That the Clerk be authorized to enter into the appropriate agreement to implement Paytickets.ca. 4. And that the implementation fee of $4,250.00 be an overrun to the 2017 Budget. Carried. Page 8 of 19 Council Minutes —Wednesday, May 10, 2017. g) Doug Irwin, Director, Legislative Services/Clerk, correspondence dated April 24, 2017 from John Daly, County Clerk, County of Simcoe re: Resolution for Joint Compliance Audit Committee (CAC). Motion No. C170510-17 Moved by Coutanche, Seconded by Macpherson Be it resolved 1. That the correspondence dated April 24, 2017 from John Daly, County Clerk, County of Simcoe and presented by Doug Irwin, Director, Legislative Services/Clerk re: Resolution for Joint Compliance Audit Committee (CAC) be received. 2. That the Township of Oro-Medonte confirms its interest in participating in a Joint Compliance Audit Committee (CAC) facilitated through the County of Simcoe. 3. And That the County of Simcoe be thanked for their initiative and support on this matter and be advised of Council's decision under the Director, Legislative Services/Clerk's signature. Carried. h) Doug Irwin, Director, Legislative Services/Clerk, correspondence dated April 24, 2017 from John Daly, County Clerk, County of Simcoe re: Resolution for Joint Integrity Commissioner (IC) Agreement. Motion No. C170510-18 Moved by Jermey, Seconded by Hall Be it resolved 1. That the correspondence dated April 24, 2017 from John Daly, County Clerk, County of Simcoe and presented by Doug Irwin, Director, Legislative Services/Clerk re: Resolution for Joint Integrity Commissioner (IC) Agreement be received. 2. That the Township of Oro-Medonte confirms its interest in participating in a Joint Integrity Commissioner (IC) agreement with the County of Simcoe. 3. And That the County of Simcoe be thanked for their initiative and support on this matter and be advised of Council's decision under the Director, Legislative Services/Clerk's signature. Carried. Page 9 of 19 Council Minutes — Wednesday, May 10, 2017. i) Doug Irwin, Director, Legislative Services/Clerk re: August 16, 2017 Council meeting and 2017 AMO Annual General Meeting and Annual Conference, August 13-16, 2017, Ottawa. Motion No. C1 7051 0-1 9 Moved by Crawford, Seconded by Coutanche Whereas the Association of Municipalities of Ontario (AMO) Annual General Meeting and Annual Conference is to be held August 13-16, 2017 in Ottawa; And Whereas the Township of Oro-Medonte Procedural By-law No. 2015-203 provides that in the month of August, a Council meeting shall be held on the Wednesday of the week, in which the 15th day falls between Sunday and Saturday; And Whereas Wednesday, August 16, 2017 is the day for the Council meeting pursuant to the Township's Procedural By-law; And Whereas Members of the Council of the Township of Oro-Medonte will be in attendance at the AMO Conference in Ottawa on Wednesday, August 16, 2017; Now Therefore be it resolved that the Council meeting to be held on Wednesday, August 16, 2017 be rescheduled to Wednesday, August 9, 2017, with the public session commencing at 10:00 a.m.; And That the Clerk's Office advise the public and staff of Council's decision accordingly. Carried. j) Robin Dunn, CAO re: Update with Respect to Motion No. C160518-5. Motion No. C170510-20 Moved by Hall, Seconded by Jermey Be it resolved that the verbal information presented by Robin Dunn, CAO re: Update with Respect to Motion No. C160518-5 be received. Carried. Page 10 of 19 Council Minutes — Wednesday, May 10, 2017. 13. Reports of Members of Council: a) Updates from Council Representatives — County of Simcoe and Township Partners and Agencies. The following members of Council provided updates: Mayor H.S. Hughes, Deputy Mayor Hough, Councillors Coutanche, Macpherson, Hall, Crawford, Jermey. b) Mayor H.S. Hughes, correspondence dated April 19, 2017 from The Township of North Dumfries re: Proposed Fees and Royalty Changes in Regulation 244/97. Motion No. C170510-21 Moved by Coutanche, Seconded by Macpherson Be it resolved That correspondence dated April 19, 2017 from The Township of North Dumfries and presented by Mayor H.S. Hughes re: Proposed Fees and Royalty Changes in Regulation 244/97 be received. 2. That the Council of The Township of Oro-Medonte supports The Township of North Dumfries' resolution re: Proposed Fees and Royalty Changes in Regulation 244/97. 3. And That the Premier; the Minister of Natural Resources and Forestry, the Leader of the Progressive Conservative Party and MPP Simcoe North; the Leader of the New Democratic Party; and the Township of North Dumfries be advised of Council's decision under the Mayor's signature. Carried. c) Mayor H.S. Hughes, correspondence received April 25, 2017 re: Doug Griffiths, President and CAO of 13 Ways, May 15, 2017 Event, Wasaga Beach RecPlex, 1724 Mosley Street, 7:00 p.m. Motion No. C170510-22 Moved by Jermey, Seconded by Hall Be it resolved 1. That the correspondence received April 25, 2017 and presented by Mayor H.S. Hughes re: Doug Griffiths, President and CAO of 13 Ways, May 15, 2017 Event, Wasaga Beach RecPlex, 1724 Mosley Street, 7:00 p.m. be received. 2. That Mayor H.S. Hughes and Councillor Macpherson be authorized to attend, with only mileage payable. 3. And That the CAO's Office RSVP accordingly. Carried. Page 11 of 19 Council Minutes —Wednesday, May 10, 2017. d) Mayor H.S. Hughes, correspondence dated April 27, 2017 from Lanark County re: Opioid Strategy. Motion No. C170510-23 Moved by Macpherson, Seconded by Coutanche Be it resolved 1. That the correspondence dated April 27, 2017 from Lanark County and presented by Mayor H.S. Hughes re: Opioid Strategy be received. 2. That the Council of The Township of Oro-Medonte supports Lanark County's resolution re: Opioid Strategy. 3. And That the Premier; the Ministry of Health and Long -Term Care, the MP Barrie- Springwater-Oro-Medonte; the MP Simcoe North; the Leader of the Progressive Conservative Party and MPP Simcoe North; the Leader of the New Democratic Party; Simcoe Muskoka District Health Unit and Lanark County be advised of Council's decision under the Mayor's signature. Carried. e) Councillor Hall, followup correspondence to Ministry of Government of Community Services re: Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). Motion No. C170510-24 Moved by Hall, Seconded by Jermey Whereas, at the Township of Oro-Medonte Regular Council meeting held on Wednesday, December 9, 2015, Council passed Motion No. C151209-32 regarding the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) attached hereto; And Whereas correspondence, under the Mayor's signature, was forwarded to the then Minister of Municipal Affairs and Housing, Ted McMeekin, to request a review and update of the fees provisions in MFIPPA and in Ontario Regulation 823 to ensure that they are more reflective of current and actual costs incurred in responding to requests for access to requested records and to ensure they include provisions for the collection of all or part of the costs involved in preparing fee estimates for requesters; And Whereas follow-up correspondence, under the Mayor's signature, was forwarded to the then Minister of Municipal Affairs and Housing, Ted McMeekin, which included letters of support, from fifty-three (53) municipalities, for the Township of Oro-Medonte's motion; And Whereas the Township of Oro-Medonte does not have a record of having received a response from the Minister McMeekin with respect to the request to review and update the fees provisions in MFIPPA and in Ontario Regulation 823; Page 12 of 19 Council Minutes — Wednesday, May 10, 2017. And Whereas the fees set out in Ontario Regulation 823 continue to not reflect anywhere near the actual costs incurred; And Whereas the Township of Oro-Medonte experienced a significant increase in 2016 in the number of access requests pursuant to MFIPPA; And Whereas the actual costs that the Township of Oro-Medonte continues to incur in responding to requests and issuing fee estimates for access to requested records pursuant to MFIPPA are not recoverable through the fees set out in Ontario Regulation 823, thus leaving such costs as a burden to the Township's taxpayers; Now Therefore, the Council of The Corporation of the Township of Oro-Medonte resolves that correspondence, under the Mayor's signature, be forwarded to the Minister of Government and Consumer Services, Tracy MacCharles, to respectfully request action and a timeframe to address the request to review and update the fees provisions in MFIPPA and in Ontario Regulation 823 to ensure that they are more reflective of current and actual costs incurred in responding to requests for access to requested records and to ensure the inclusion of provisions for the collection of all or part of the costs involved in preparing fee estimates for requestors; And Further That such letter be circulated to Kathleen Wynne, Premier; Patrick Brown, Leader of the Progressive Conservative Party of Ontario and Simcoe North MPP; Andrea Horwath, Leader of the Ontario New Democratic Party; Bill Mauro, Minister of Municipal Affairs; and Yasir Naqvi, Attorney General. Carried. 14. Consent Agenda: a) Announcements of Interest to the Public: 1. Township of Oro-Medonte, Notice of Closure, Replacement of Line 9 North Bridge, Closed beginning Monday, March 20, 2017 and Scheduled to Reopen July 2017. 2. Township of Oro-Medonte Fire & Emergency Services, Emergency Preparedness Week, May 7-13, 2017; Open House & Pancake Breakfast, Saturday, May 13, 2017, 9:00 a.m.-12:00 p.m. 3. Oro-Medonte Horticultural Society, Plant Sale, Saturday, May 27, 2017, 10:00 a.m., Oro Fairgrounds, 15/16th Sideroad and Line 7 North. 4. Nottawasaga Valley Conservation Authority (NVCA), Media Release re: NVCA's Arbour Day Tree Sale Runs May 13, 2017. b) Correspondence dated April 17, 2017 from Norm Sinclair, President, The Sharing Place re: Basic Income Guarantee Pilot Project. Staff Recommendation: Receive for Information Only. Page 13 of 19 Council Minutes —Wednesday, May 10, 2017. c) Correspondence dated April 26, 2017 from The Honourable Catherine McKenna, P.C., M.P., Minister of Environment and Climate Change re: Bill C-323 [An Act to Amend the Income Tax (Rehabilitation of Historic Property). Staff Recommendation: Receive for Information Only. d) Correspondence received April 28, 2017 from Severn Sound Environmental Association (SSEA) re: First Quarter Report/Update. Staff Recommendation: Receive for Information Only. e) Minutes of Barrie Public Library meeting held on Thursday, March 23, 2017. Staff Recommendation: Receive for Information Only. f) Nottawasaga Valley Conservation Authority, minutes of meeting held on Friday, March 24, 2017 and highlights of meeting held on Friday, April 28, 2017. Staff Recommendation: Receive for Information Only. g) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, March 24, 2017. Staff Recommendation: Receive for Information Only. Motion No. C170510-25 Moved by Crawford, Seconded by Jermey Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Announcements of Interest to the Public: 1. Township of Oro-Medonte, Notice of Closure, Replacement of Line 9 North Bridge, Closed beginning Monday, March 20, 2017 and Scheduled to Reopen July 2017. 2. Township of Oro-Medonte Fire & Emergency Services, Emergency Preparedness Week, May 7-13, 2017; Open House & Pancake Breakfast, Saturday, May 13, 2017, 9:00 a.m.-12:00 p.m. 3. Oro-Medonte Horticultural Society, Plant Sale, Saturday, May 27, 2017, 10:00 a.m., Oro Fairgrounds, 15/16th Sideroad and Line 7 North. 4. Nottawasaga Valley Conservation Authority (NVCA), Media Release re: NVCA's Arbour Day Tree Sale Runs May 13, 2017. b) Correspondence dated April 17, 2017 from Norm Sinclair, President, The Sharing Place re: Basic Income Guarantee Pilot Project. Received for Information Only. c) Correspondence dated April 26, 2017 from The Honourable Catherine McKenna, P.C., M.P., Minister of Environment and Climate Change re: Bill C-323 [An Act to Amend the Income Tax (Rehabilitation of Historic Property). Received for Information Only. Page 14 of 19 Council Minutes —Wednesday, May 10, 2017. d) Correspondence received April 28, 2017 from Severn Sound Environmental Association (SSEA) re: First Quarter Report/Update. Received for Information Only. e) Minutes of Barrie Public Library meeting held on Thursday, March 23, 2017. Received for Information Only. f) Nottawasaga Valley Conservation Authority, minutes of meeting held on Friday, March 24, 2017 and highlights of meeting held on Friday, April 28, 2017. Received for Information Only. g) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, March 24, 2017. Received for Information Only. Carried. 15. Communications/Petitions: a) Correspondence dated March 17, 2017 from Hannah O'Donovan, Operations Manager, IMG Canada Ltd., re: Request for Refreshment Stand License Extension, The Big Feastival Canada. Motion No. C170510-26 Moved by Coutanche, Seconded by Macpherson Be it resolved 1. That the correspondence dated March 17, 2017 from Hannah O'Donovan, Operations Manager, IMG Canada Ltd., re: Request for Refreshment Stand License Extension, The Big Feastival Canada be received. 2. That the fees for Refreshment Stand Licences for the vendors operating only at The Big Feastival, Friday, August 18, 2017 to Sunday, August 20, 2017 be charged as "Two Day Licence Fees" per Schedule "C" of Refreshment Stand By -Law No. 2015-212, as amended. 3. And That the applicant be advised of Council's decision under the Chief Municipal Law Enforcement Officer's signature. Carried. Page 15 of 19 Council Minutes —Wednesday, May 10, 2017. b) Correspondence dated April 20, 2017 from Brandon Amyot, President, Fierte Simcoe Pride re: Request for Proclamation July 31 -August 13, 2017, "Fierce Simcoe Pride" and Request for a Flag Raising on Monday, July 31, 2017, 2:30 p.m. Motion No. C170510-27 Moved by Jermey, Seconded by Crawford Be it resolved 1. That the correspondence dated April 20, 2017 from Brandon Amyot, President, Fierte Simcoe Pride re: Request for Proclamation July 31 -August 13, 2017, "Fierte Simcoe Pride" and Request for a Flag Raising on Monday, July 31, 2017, 2:30 p.m., Township Administration Building be received. 2. That July 31 -August 13, 2017 be proclaimed "Fierce Simcoe Pride". 3. That the request for a flag raising ceremony on July 31, 2017, 2:30 p.m. at the Township Administration Building be approved. 4. That the flag be flown through the proclamation period. 5. That the proclamation be posted on the Township's website and the CAD's Office coordinate the flag raising ceremony in accordance with Township's Flag Etiquette Policy. 6. And That the applicant be advised of Council's decision under the Mayor's signature. Carried. c) Correspondence dated April 21, 2017 from Anthony B. Keene re: Requests for Flag Raising and Proclamation, August 9, 2017 as "National Peacekeepers' Day". Motion No. C170510-28 Moved by Macpherson, Seconded by Coutanche Be it resolved 1. That the correspondence dated April 21, 2017 from Anthony B. Keene re: Requests for Flag Raising and Proclamation, August 9, 2017 as "National Peacekeepers' Day" be received. 2. That August 9, 2017 be proclaimed "National Peacekeepers' Day". 3. That the request for a flag raising ceremony at the Township Administration Building be approved and scheduled for 10:00 a.m. August 9, 2017 in conjunction with the Council meeting. 4. That the flag be flown for the proclaimed period. 5. That the proclamation be posted on the Township's website and the CAD's Office coordinate the flag raising ceremony in accordance with Township's Flag Etiquette Policy. 6. And That the applicant be advised of Council's decision under the Mayor's signature. Carried. Page 16 of 19 Council Minutes —Wednesday, May 10, 2017. 16. Notice of Motions: None. 17. By -Laws: a) By -Law No. 2017-057: A By-law to Repeal By-law No. 2015-037, A By-law to Authorize the Execution of a Lease Agreement Between The Corporation of the Township of Oro-Medonte and 2401971 Ontario Inc. b) By -Law No. 2017-058: A By-law to Appoint a Treasurer and to Repeal By-law No. 99-119. c) By -Law No. 2017-060: A By -Law to Amend By -Law, 2016-110, "A By-law of The Corporation of the Township of Oro-Medonte to Provide for the Imposition of Fees or Charges" (Fees and Charges By-law). d) By -Law No. 2017-061: A By -Law to Amend By -Law, 2016-110, "A By-law of The Corporation of the Township of Oro-Medonte to Provide for the Imposition of Fees or Charges" (Fees and Charges By-law). e) By -Law No. 2017-063: A By-law to regulate and permit the temporary closure or occupancy of any municipal highway for purposes related to construction or maintenance activity within the Township of Oro-Medonte and to repeal By -Law No. 2016-085 (Road Occupancy By-law). f) By -Law No. 2017-064: A By -Law to Appoint an Acting Clerk. Motion No. C170510-29 Moved by Crawford, Seconded by Jermey Be it resolved that a) By -Law No. 2017-057: A By-law to Repeal By-law No. 2015-037, A By-law to Authorize the Execution of a Lease Agreement Between The Corporation of the Township of Oro- Medonte and 2401971 Ontario Inc. b) By -Law No. 2017-058: A By-law to Appoint a Treasurer and to Repeal By-law No. 99- 119. c) By -Law No. 2017-060: A By -Law to Amend By -Law, 2016-110, "A By-law of The Corporation of the Township of Oro-Medonte to Provide for the Imposition of Fees or Charges" (Fees and Charges By-law). Page 17 of 19 Council Minutes—.Wednesday, May 10, 2017. d) By -Law No. 2017-061: A By -Law to Amend By -Law, 2016-110, "A By-law of The Corporation of the Township of Oro-Medonte to Provide for the Imposition of Fees or Charges" (Fees and Charges By-law). e) By -Law No. 2017-063: A By-law to regulate and permit the temporary closure or occupancy of any municipal highway for purposes related to construction or maintenance activity within the Township of Oro-Medonte and to repeal By -Law No. 2016-085 (Road Occupancy By-law). f) By -Law No. 2017-064: A By -Law to Appoint an Acting Clerk. be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Council recessed at 11:15 a.m. and reconvened at 12:51 p.m. 18. Closed Session Items (Unfinished Items): None. 19. Confirmation By -Law: a) By -Law No. 2017-062: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, May 10, 2017. Motion No. C170510-30 Moved by Coutanche, Seconded by Macpherson Be it resolved that By -Law No. 2017-062: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, May 10, 2017 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 20. Questions from the Public Clarifying an Agenda Item: One person posed a question with respect to Item 17a). Page 18 of 19 Council Minutes —Wednesday, May 10, 2017. 21.Adjournment: a) Motion to Adjourn. Motion No. C170510-31 Moved by Jermey, Seconded by Crawford Be it resolved that we do now adjourn at 2:30 p.m. ay r, ghes�Clerl , J. Douglas Irwin Carried. Page 19 of 19