06 21 2017 Council Meeting MinutesTowtuI - of
Proud Heritage, Exciting Future
Wednesday, June 21, 2017
The Township of Oro-Medonte
Council Meeting Minutes
Council Chambers
2014-2018 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough (left @ 3:15 p.m.)
Councillor Barbara Coutanche
Councillor Scott Macpherson
Councillor Phil Hall
Councillor John Crawford
Councillor Scott Jermey
Time: 10:03 a.m.
Staff Robin Dunn, Chief Administrative Officer; Doug Irwin, Director, Legislative
Present: Services/Clerk; Andria Leigh, Director, Development Services; Mark
DesLauriers, Chief Financial Officer/Treasurer; Donna Hewitt, Director,
Corporate & Strategic Initiatives; Shawn Binns, Director, Operations and
Community Services; Hugh Murray, Fire Chief; Tamara Obee, Manager,
Human Resources, Health & Safety; Curtis Shelswell, Chief Municipal
Law Enforcement Officer; Justin Metras, Manager, Infrastructure &
Capital Projects; Samah Othman, Supervisor, Communications and
Customer Service; Darcy Brooke-Bisschop, Coordinator, Economic
Development/Communications.
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
moment of reflection.
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Council Minutes — Wednesday, June 21, 2017.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C170621-1
Moved by Macpherson, Seconded by Coutanche
Be it resolved that the agenda for the Council meeting of Wednesday, June 21, 2017 be
received and adopted, as amended, to add as Item 4h) Andria Leigh, Director Development
Services, re: Litigation affecting the municipality (Conditional Permits);
And that correspondence dated June 19 and 20, 2017 from Allan Baker, on behalf of the
Jarratt-Coulson and District Group Inc., and Hartley Woodside dated June 20, 2017
with respect to Item 15a) be received.
Carried.
3. Disclosure of Pecuniary Interest:
Councillor Crawford declared a pecuniary interest on Item 4d) Shawn Binns, Director,
Operations & Community Services; Andria Leigh, Director, Development Services re:
Litigation affecting the municipality (Special Events Permits) as he is 1St Vice -President of the
Oro Agricultural Society. Councillor Crawford left the Chambers for this item and did not
participate in the discussion or vote on this matter.
Councillor Jermey declared a pecuniary interest on Item 4d) 4d) Shawn Binns, Director,
Operations & Community Services; Andria Leigh, Director, Development Services re:
Litigation affecting the municipality (Special Events Permits) as he exhibits cattle at the Oro
World's Fair and receives prize money. Councillor Jermey left the Chambers for this item
and did not participate in the discussion or vote on this matter.
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Council Minutes — Wednesday, June 21, 2017.
Motion No. C170621-2
Moved by Jermey, Seconded by Hall
Be it resolved that Rule 14.21 a) of Procedural By-law No. 2015-203 be suspended in order
to allow the meeting to proceed past the 4 hour adjournment requirement.
Carried.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C170621-3
Moved by Hall, Seconded by Jermey
Be it resolved that we do now go in Closed Session at 10:05 a.m. to discuss
• labour relations/employee negotiations (Reorganization Realignment);
• litigation affecting the municipality (Special Events Permits); (Zoning Infractions); (Burl's
Creek) (Conditional Permits);
• solicitor -client privilege (Ministry of Transportation (MTO) /Township Responsibilities).
Carried.
b) Motion to Rise and Report.
Motion No. C170621-4
Moved by Macpherson, Seconded by Crawford
Be it resolved that we do now Rise at 1:40 p.m. and Recess until 2:00 p.m. at which
time we shall Report on the Closed Session Items 4
c) Shawn Binns, Director, Operations & Community Services re: Solicitor -client
privilege (Ministry of Transportation (MTO) /Township Responsibilities).
d) Shawn Binns, Director, Operations & Community Services; Andria Leigh, Director,
Development Services re: Litigation affecting the municipality (Special Events
Permits).
e) Andria Leigh, Director, Development Services re: Litigation affecting the municipality
(Zoning Infractions).
f) Robin Dunn, CAO re: Litigation affecting the municipality (Burl's Creek).
g) Robin Dunn, CAO re: Labour relations/employee negotiations (Reorganization
Realignment).
h) Andria Leigh, Director Development Services, re: Litigation affecting the municipality
(Conditional Permits).
Carried.
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Council Minutes — Wednesday, June 21, 2017.
Council recessed at 1:40 p.m. and reconvened at 2:04 p.m.
Deputy Mayor assumed Chair for the Report on Closed Session Items and Items 5, 10
and 11.
c) Shawn Binns, Director, Operations & Community Services re: Solicitor -client privilege
(Ministry of Transportation (MTO) / Township Responsibilities).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director, Legislative Services/Clerk; Mark DesLauriers, Chief Financial Officer/Treasurer;
Shawn Binns, Director, Operations & Community Services; Justin Metras, Manager,
Infrastructure & Capital Projects.
Motion No. C170621-5
Moved by Macpherson, Seconded by Jermey
Be it resolved
1. That Confidential Report No. OCS2017-22, Shawn Binns, Director, Operations &
Community Services re: Solicitor -client privilege (Ministry of Transportation (MTO) /
Township Responsibilities) be received and adopted.
2. And That staff proceed in submitting a request for assistance to the Ministry of
Transportation (MTO) and report back to Council.
Carried.
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Council Minutes — Wednesday, June 21, 2017.
d) Shawn Binns, Director, Operations & Community Services; Andria Leigh, Director,
Development Services re: Litigation affecting the municipality (Special Events
Permits).
Councillor Crawford declared a pecuniary interest on Item 4d) Shawn Binns, Director,
Operations & Community Services; Andria Leigh, Director, Development Services re:
Litigation affecting the municipality (Special Events Permits) as he is 1 sc Vice -President of the
Oro Agricultural Society. Councillor Crawford left the Chambers for this item and did not
participate in the discussion or vote on this matter.
Councillor Jermey declared a pecuniary interest on Item 4d) 4d) Shawn Binns, Director,
Operations & Community Services; Andria Leigh, Director, Development Services re:
Litigation affecting the municipality (Special Events Permits) as he exhibits cattle at the Oro
World's Fair and receives prize money. Councillor Jermey left the Chambers for this item
and did not participate in the discussion or vote on this matter.
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director, Legislative Services/Clerk; Andria Leigh, Director, Development Services; Donna
Hewitt, Director, Corporate & Strategic Initiatives; Shawn Binns, Director, Operations and
Community Services.
Motion No. C170621-6
Moved by Macpherson, Seconded by Coutanche
Be it resolved
1. That the confidential correspondence dated June 21, 2017 and presented by Shawn
Binns, Director, Operations & Community Services; Andria Leigh, Director, Development
Services re: Litigation affecting the municipality (Special Events Permits) be received.
2. And That staff proceed as directed.
Carried.
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Council Minutes — Wednesday, June 21, 2017.
e) Andria Leigh, Director, Development Services re: Litigation affecting the municipality
(Zoning Infractions).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director, Legislative Services/Clerk; Andria Leigh, Director, Development Services; Donna
Hewitt, Director, Corporate & Strategic Initiatives; Shawn Binns, Director, Operations and
Community Services.
Motion No. C170621-7
Moved by Coutanche, Seconded by Macpherson
Be it resolved
1. That the confidential correspondence dated June 21, 2017 and presented by Andria
Leigh, Director, Development Services re: Litigation affecting the municipality (Zoning
Infractions) be received.
2. And That staff proceed as directed.
Carried.
f) Robin Dunn, CAO re: Litigation affecting the municipality (Burl's Creek).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director, Legislative Services/Clerk; Andria Leigh, Director, Development Services; Mark
DesLauriers, Chief Financial Officer/Treasurer; Donna Hewitt, Director, Corporate &
Strategic Initiatives; Shawn Binns, Director, Operations and Community Services; Curtis
Shelswell, Chief Municipal Law Enforcement Officer; Samah Othman, Supervisor,
Communications and Customer Service.
Motion No. C170621-8
Moved by Jermey, Seconded by Hall
Be it resolved
1. That the confidential correspondence dated June 21, 2017 and presented by Robin Dunn,
CAO re: Litigation affecting the municipality (Burl's Creek) be received.
2. And that staff proceed as directed.
Carried.
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Council Minutes — Wednesday, June 21, 2017.
g) Robin Dunn, CAO re: Labour relations/employee negotiations (Reorganization
Realignment).
The following staff were present: Robin Dunn, Chief Administrative Officer/Acting Clerk;
Tamara Obee, Manager, Human Resources, Health & Safety.
Motion No. C170621-9
Moved by Crawford, Seconded by Macpherson
Be it resolved that the confidential correspondence dated June 21, 2017 and confidential
verbal information presented by Robin Dunn, CAO re: Labour relations/employee
negotiations (Reorganization Realignment) be received.
Carried.
h) Andria Leigh, Director, Development Services, re: Litigation affecting the municipality
(Conditional Permits).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director, Legislative Services/Clerk; Andria Leigh, Director, Development Services; Mark
DesLauriers, Chief Financial Off icer/Treasurer; Tamara Obee, Manager, Human Resources,
Health & Safety.
Motion No. C170621-10
Moved by Jermey, Seconded by Hall
Be it resolved
1. That the confidential verbal information presented by Andria Leigh, Director, Development
Services, re: Litigation affecting the municipality (Conditional Permits) be received.
2. And that staff proceed as outlined.
Carried.
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Council Minutes — Wednesday, June 21, 2017.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, June 14, 2017.
Motion No. C170621-11
Moved by Macpherson, Seconded by Crawford
Be it resolved that the draft minutes of the Council meeting held on Wednesday, June
14, 2017 be received and adopted as printed and circulated.
Carried.
6. Recognition of Achievements:
a) Samah Othman, Supervisor, Communications and Customer Service, Township of Oro-
Medonte, re: Canadian Public Relations Society - Bronze Award of Excellence for
Campaign of the Year in Government Relations.
Motion No. C170621-12
Moved by Jermey, Seconded by Hall
Be it resolved that Samah Othman, Supervisor, Communications and Customer Service,
Township of Oro-Medonte be recognized, under the Mayor's signature, for receiving the
Bronze Award of Excellence for Campaign of the Year in Government Relations from the
Canadian Public Relations Society.
Carried.
7. Public Meetings:
None.
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Council Minutes — Wednesday, June 21, 2017.
8. Deputations:
a) Shawn Scoff, Luke Sternberg on behalf of Safe Operation of Off -Road Vehicle
Committee re: Request to Permit the Use of ATV/ORV's on Township Roadways.
Motion No. C1 70621-13
Moved by Crawford, Seconded by Macpherson
Be it resolved that the correspondence dated May 30, 2017 and PowerPoint presentation
presented by Shawn Scott, Luke Sternberg on behalf of Safe Operation of Off -Road Vehicle
Committee re: Request to Permit the Use of ATV/ORV's on Township Roadways be received
and referred to staff for a report.
Carried.
9. Presentations:
a) Ted Bigelow re: 2017 Oro-Medonte Citizen of the Year Award Recipient.
Ted Bigelow was recognized for the 2017 Oro-Medonte Citizen of the Year Award.
b) Yeb Jermey re: 2017 Ontario Senior of the Year Award Recipient.
Yeb Jermey was recognized for the 2017 Ontario Senior of the Year Award.
c) Kaytlin Wilkinson re: Published book, Oro African Church.
Kaytlin Wilkinson was recognized re: Published book, Oro African Church.
d) Madison McDermott, re: Canada's History, Young Citizen Video Contest.
Madison McDermott was recognized re: Canada's History, Young Citizen Video
Contest.
e) Denise Lee & Merrie Lee re: Three Gold Medals at World Masters Games 2017,
Auckland, New Zealand.
Denise Lee & Merrie Lee were recognized re: Three Gold Medals at World Masters
Games 2017, Auckland, New Zealand.
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Council Minutes — Wednesday, June 21, 2017.
f) Cameron Goss re: Art Work displayed at Queen's Park.
Cameron Goss was recognized re: Art Work displayed at Queen's Park.
g) Lafarge Canada Inc. re: CSC Certification for the Lafarge Oro Pit located on Line 7
North.
Lafarge Canada Inc. was recognized re: CSC Certification for the Lafarge Oro Pit
located on Line 7 North.
h) Oro African Methodist Episcopal Church, 2016 President's Award, from The Ontario
Historical Society.
The Township was recognized re: Oro African Methodist Episcopal Church, 2016
President's Award, from The Ontario Historical Society.
10. Identification From the Public of an Agenda Item of Interest:
Provides an opportunity for members of the public to identify an agenda item which the
public member may request be brought forward and considered earlier in the meeting.
11. Open Forum:
Two people provided comments with respect to Items 12b) and 15a).
Mayor H.S. Hughes assumed the Chair.
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Council Minutes — Wednesday, June 21, 2017.
12. Reports of Municipal Officers:
a) Report No. DS2017-69, Andria Leigh, Director, Development Services re: Diamond
Valley Estates — Phase 5 Subdivision Agreement Amendments, Plan M-957 [Refer to
Item 17a and b)].
Motion No. C170621-14
Moved by Hall, Seconded by Jermey
Be it resolved
1. That Report No. DS2017-69, Andria Leigh, Director, Development Services re: Diamond
Valley Estates — Phase 5 Subdivision Agreement Amendments, Plan M-957 be received
and adopted.
2. That Section 6.1 and Schedule "D" of the Subdivision Agreement be amended in
accordance with draft By-law No. 2017-089.
3. That the Township issue the Certificate of Substantial Completion and Acceptance
(Municipal Underground Services) for Phase 5 being comprised of 12 residential lots
being Lots 33-44 and Blocks 136 and 137, Registered Plan 51 M-957 of Diamond Valley
Estates for 2008628 Ontario Ltd. dated June 14, 2017.
4. That the appropriate by-laws be brought forward for Council's consideration.
5. And That the Developer be notified of Council's decision under the Director, Development
Services' signature.
Carried.
b) Report No. CS12017-10, Donna Hewitt, Director, Corporate & Strategic Initiatives re:
Craighurst First Impressions Community Exchange Project Implementation Update.
Motion No. C170621-15
Moved by Crawford, Seconded by Macpherson
Be it resolved
1. That Report No. CS12017-10, Donna Hewitt, Director, Corporate & Strategic Initiatives re:
Craighurst First Impressions Community Exchange Project Implementation Update be
received and adopted.
2. And that staff provide a progress report and updated project implementation plan to
Council by the end of 2017.
Carried.
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Council Minutes — Wednesday, June 21, 2017.
c) Report No. FD2017-5, Hugh Murray, Fire Chief re: Proposal for New Shanty Bay Fire
Hall.
Motion No. C170621-16
Moved by Hall, Seconded by Jermey
Be it resolved
1. That Report No. FD2017-5, Hugh Murray, Fire Chief re: Proposal for New Shanty Bay
Fire Hall be received and adopted.
2. That the Fire Chief be authorized to enter into an agreement with Mettko for the Shanty
Bay Fire Hall.
3. That a Steering Committee be formed of staff, the Ward Councillor and the Mayor.
4. And that the firms who submitted RFP's be advised of Council's decision under the Fire
Chief's signature.
Carried.
13. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following members of Council provided updates: Mayor H.S. Hughes, Deputy
Mayor Hough, Councillor Coutanche.
14. Consent Agenda:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Notice of Closure, Replacement of Line 9 North Bridge,
Closed beginning Monday, March 20, 2017 and Scheduled to Reopen July 2017.
2. Edgar Community Hall, Strawberry Supper, Saturday, June 24, 2017, Doors open at
4:15 p.m., Serving Times, 4:30-5:30 " 5:45-6:46 " 7:00-8:00, 1167 Old Barrie Road
West.
b) Correspondence dated June 1, 2017 from Julie Cayley, General Manager; Keith
Sherman, Risk Management Official, Severn Sound Environmental Association (SSEA)
re: SSEA Annual Report of Risk Management Services.
Staff Recommendation: Receive for Information Only.
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Council Minutes — Wednesday, June 21, 2017.
Motion No. C170621-17
Moved by Macpherson, Seconded by Crawford
Be it resolved that the staff recommendations with respect to the items listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Notice of Closure, Replacement of Line 9 North Bridge,
Closed beginning Monday, March 20, 2017 and Scheduled to Reopen July 2017.
2. Edgar Community Hall, Strawberry Supper, Saturday, June 24, 2017, Doors open at
4:15 p.m., Serving Times, 4:30-5:30 ** 5:45-6:46 "' 7:00-8:00,1167 Old Barrie Roac
West.
b) Correspondence dated June 1, 2017 from Julie Cayley, General Manager; Keith
Sherman, Risk Management Official, Severn Sound Environmental Association (SSEA)
re: SSEA Annual Report of Risk Management Services. Staff Recommendation:
Received for Information Only.
Carried.
15. Communications/Petitions:
a) Correspondence dated June 13, 2017 from Eldon Theodore, MHBC re: Braestone
Subdivision, Registration of Phases 1 B/1 C and 2.
Motion No. C1 70621-18
Moved by Macpherson, Seconded by Coutanche
Be it resolved
1. That the correspondence dated June 13, 2017 from Eldon Theodore, MHBC re:
Braestone Subdivision, Registration of Phases 1 B/1 C and 2 be received.
2. That with the registration of Phases 1 B-1 C as Plan 51 M-1113 on June 19, 2017, staff
proceed to bring forward a staff report regarding a recommendation on the issuance of
the Certificate of Substantial Completion and Acceptance (Municipal Underground
Services) to the June 28, 2017 Special Council meeting.
3. That the request from Eldon Theodore, MHBC, as outlined in their correspondence dated
June 13, 2017, specifically to allow for the issuance of building permits through a
conditional building permit agreement and the posting of securities, and requiring
registration of the Plan and completion of underground services prior to occupancy for
Braestone Subdivision, Registration of Phase 2 be referred to staff for a report back to
Council.
4. And that the applicant be advised of Council's decision under the Director, Development
Services' signature.
Carried.
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Council Minutes — Wednesday, June 21, 2017.
16. Notice of Motions:
None.
17. By -Laws:
a) By -Law No. 2017-089: A By-law to Amend 2010-059, "A By-law to Authorize the
Execution of an Subdivision Agreement between the Corporation of the Township of
Oro-Medonte and 2008628 Ontario Ltd."
b) By -Law No. 2017-094: A By-law to Authorize the Issuance of the Certificate of
Substantial Completion and Acceptance (Municipal Underground Services) for
2008628 Ontario Ltd. (Diamond Valley Estates Phase 5), Plan 51 M-957.
c) By -Law No. 2017-095: A By-law to Amend By-law No. 2013-159, Being a By-law to
delegate the Head of the Municipal Corporation for the purposes of the Municipal
Freedom of Information and Protection of Privacy Act, 1990.
d) By -Law No. 2017-097: A By-law to Amend By-law 2017-049, "Being a By-law to
Appoint Municipal Law Enforcement Officers/Provincial Offences Officers" [to be
distributed].
Motion No. C170621-19
Moved by Crawford, Seconded by Macpherson
Be it resolved that
a) By -Law No. 2017-089: A By-law to Amend 2010-059, "A By-law to Authorize the
Execution of an Subdivision Agreement between the Corporation of the Township of Oro-
Medonte and 2008628 Ontario Ltd."
b) By -Law No. 2017-094: A By-law to Authorize the Issuance of the Certificate of
Substantial Completion and Acceptance (Municipal Underground Services) for 2008628
Ontario Ltd. (Diamond Valley Estates Phase 5), Plan 51 M-957.
c) By -Law No. 2017-095: A By-law to Amend By-law No. 2013-159, Being a By-law to
delegate the Head of the Municipal Corporation for the purposes of the Municipal
Freedom of Information and Protection of Privacy Act, 1990.
d) By -Law No. 2017-097: A By-law to Amend By-law 2017-049, "Being a By-law to Appoint
Municipal Law Enforcement Officers/Provincial Offences Officers";
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
Carried.
18. Closed Session Items (Unfinished Items):
None.
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Council Minutes — Wednesday, June 21, 2017.
Council recessed at 3:15 p.m. and reconvened at 7:01 p.m. for Recognition of
Achievements, Deputations and Presentations.
19.Confirmation By -Law:
a) By -Law No. 2017-096: Being a by-law to confirm the proceedings of the Council
meeting held on Wednesday, June 21, 2017.
Motion No. C170621-20
Moved by Hall, Seconded by Jermey
Be it resolved that By -Law No. 2017-096: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, June 21, 2017 be read a first, second and third time,
passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
20. Questions from the Public Clarifying an Agenda Item:
No one posed a question.
21.Adjournment:
a) Motion to Adjourn.
Motion No. C170621-21
Moved by Macpherson, Seconded by Crawford
Be it resolved that we do now adjourn at 8:52 p.m.
Carried.
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