06 21 2017 Council Agenda
The Township of Oro-Medonte
Council Meeting Agenda
Council Chambers
Wednesday, June 21, 2017
10:00 a.m. - Closed Session
2:00 p.m. - Open Session
7:00 p.m. - Recognition of Achievements,
Deputations and Presentations
Page
1. Call to Order - Moment of Reflection:
2. Adoption of Agenda:
6 - 24a) Motion to Adopt the Agenda.
\[Addenda\]
3. Disclosure of Pecuniary Interest:
4. Closed Session Items:
a) Motion to go In Closed Session.
b) Motion to Rise and Report.
c) Shawn Binns, Director, Operations & Community Services re: Solicitor-client
privilege (Ministry of Transportation (MTO) / Township Responsibilities).
d) Shawn Binns, Director, Operations & Community Services & Andria Leigh,
Director, Development Services re: Litigation affecting the municipality
(Special Events Permits).
e) Andria Leigh, Director, Development Services re: Litigation affecting the
municipality (Zoning Infractions).
f) Robin Dunn, CAO re: Litigation affecting the municipality (Burl's Creek).
g) Robin Dunn, CAO re: Labour relations/employee negotiations
(Reorganization Realignment).
h) Andria Leigh, Director Development Services, re: Litigation affecting the
municipality (Conditional Permits).
\[Addenda\]
5. Minutes of Council and Committees:
25 - 46 a) Minutes of Council meeting held on Wednesday, June 14, 2017.
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Council Meeting Agenda -June 21, 2017
6. Recognition of Achievements:
47 - 51 a) Samah Othman, Supervisor, Communications and Customer Service,
Township of Oro-Medonte, re: Canadian Public Relations Society - Bronze
Award of Excellence for Campaign of the Year in Government Relations.
7. Public Meetings:
None.
8. Deputations:
52 - 80 a) 7:00 p.m. Shawn Scott, Luke Sternberg on behalf of Safe Operation of Off-
Road Vehicle Committee re: Request to Permit the Use of ATV/ORV's on
Township Roadways.
9. Presentations:
81 a) Ted Bigelow re: 2017 Oro-Medonte Citizen of the Year Award Recipient.
82 b) Yeb Jermey re: 2017 Ontario Senior of the Year Award Recipient.
c) Kaytlin Wilkinson re: Published book, Oro African Church.
d) Madison McDermott, re: Canada's History, Young Citizen Video Contest.
e) Denise Lee & Merrie Lee re: Three Gold Medals at World Masters Games
2017, Auckland, New Zealand.
f)
83 g) Lafarge Canada Inc. re: CSC Certification for the Lafarge Oro Pit located on
Line 7 North.
84 h) Oro African Methodist Episcopal Church, 2016 President's Award, from The
Ontario Historical Society.
10. Identification From the Public of an Agenda Item of Interest:
Provides an opportunity for members of the public to identify an agenda item
which the public member may request be brought forward and considered
earlier in the meeting.
11. Open Forum:
The Open Forum provides an opportunity for the public to provide verbal
comments to Council, in Open Session, on matters scheduled on the current
agenda, and shall be conducted as follows:
Open Forum shall last no longer than 20 minutes;
Each speaker shall be required to identify the agenda item they are
speaking to and provide their name and address, which may become
part of the public record;
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Council Meeting Agenda -June 21, 2017
A speaker shall be limited to 2 minutes per agenda item;
No response shall be provided to any question posed during Open
Forum;
No discussion, debate or decisions will occur during Open Forum;
Each speaker is permitted to speak only once per agenda item;
A speaker may provide comment on one agenda item and then shall
step aside to enable another to provide comment on an agenda item;
No speaker shall speak to a second agenda item until other
individuals have had an opportunity to speak once;
Speakers providing comment on the same agenda item, shall be
requested to limit their comments so as to provide additional
information and not repeat the same information provided by a
previous speaker;
Comments made during Open Forum will not form part of the minutes
of the meeting;
The following matters will not be permitted during Open Forum:
o Comments/complaints against Members of Council or
Township staff;
o Matters beyond the jurisdiction of Council or the Township;
o Closed Session agenda items, including current or pending
litigation, or Insurance claims and/or pending claims by or
against the Township;
o Comments with respect to Minutes of Council and Committees;
o Comments that are contrary to the Municipal Freedom of
Information and Protection of Privacy Act;
o Comments with respect to any applications which have
proceeded through a Public Meeting in accordance with the
Planning Act, with the exception of comment related to a
recommendation contained within the Staff Report.
The Chair may conclude Open Forum prior to the 20 minute maximum
time limit, for non-compliance with the Open Forum parameters,
Conduct of Members of the Public, or any other reason.
12. Reports of Municipal Officers:
85 - 95 a) Report No. DS2017-69, Andria Leigh, Director, Development Services re:
Diamond Valley Estates Phase 5 Subdivision Agreement Amendments,
Plan M-957 \[Refer to Item 17a and b)\].
96 - 101 b) Report No. CSI2017-10, Donna Hewitt, Director, Corporate & Strategic
Initiatives re: Craighurst First Impressions Community Exchange Project
Implementation Update.
102 - 106 c) Report No. FD2017-5, Hugh Murray, Fire Chief re: Proposal for New Shanty
Bay Fire Hall.
13. Reports of Members of Council:
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Council Meeting Agenda -June 21, 2017
a) Updates from Council Representatives County of Simcoe and Township
Partners and Agencies.
Agencies.
14. Consent Agenda:
107 - 108 a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Notice of Closure, Replacement of Line 9
North Bridge, Closed beginning Monday, March 20, 2017 and
Scheduled to Reopen July 2017.
2. Edgar Community Hall, Strawberry Supper, Saturday, June 24, 2017,
Doors open at 4:15 p.m., Serving Times, 4:30-5:30 ** 5:45-6:46 **
7:00-8:00, 1167 Old Barrie Road West.
109 - 136 b) Correspondence dated June 1, 2017 from Julie Cayley, General Manager;
Keith Sherman, Risk Management Official, Severn Sound Environmental
Association (SSEA) re: SSEA Annual Report of Risk Management Services.
Staff Recommendation: Receive for Information Only.
15. Communications/Petitions:
137 - 139 a) Correspondence dated June 13, 2017 from Eldon Theodore, MHBC re:
Braestone Subdivision, Registration of Phases 1B/1C and 2.
16. Notice of Motions:
None.
17. By-Laws:
140 - 145 a) By-Law No. 2017-089: A By-law to Amend 2010--law to Authorize
the Execution of an Subdivision Agreement between the Corporation of the
Township of Oro-
146 - 147 b) By-Law No. 2017-094: A By-law to Authorize the Issuance of the Certificate
of Substantial Completion and Acceptance (Municipal Underground
Services) for 2008628 Ontario Ltd. (Diamond Valley Estates Phase 5), Plan
51M-957.
148 c) By-Law No. 2017-095: A By-law to Amend By-law No. 2013-159, Being a
By-law to delegate the Head of the Municipal Corporation for the purposes of
the Municipal Freedom of Information and Protection of Privacy Act, 1990.
d) By-Law No. 2017-097: A By-law to Amend By-law 2017--
law to Appoint Municipal Law Enforcement Officers/Provincial Offences
Page 4 of 149
Council Meeting Agenda -June 21, 2017
18. Closed Session Items (Unfinished Items):
19. Confirmation By-Law:
149 a) By-Law No. 2017-096: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, June 21, 2017.
20. Questions from the Public Clarifying an Agenda Item:
Questions from the Public Clarifying an Agenda Item provides an opportunity
for the members of the public to seek clarification with respect to the decision
which was made on an agenda item, the meaning of the decision and the
next steps as a result of the decision.
Questions from the Public Clarifying an Agenda Item shall last no
longer than 10 minutes;
Responses provided to questions posed during Questions from the
Public Clarifying an Agenda Item shall be included within the 10
minute maximum time limit;
Each speaker shall be required to identify the agenda item they are
seeking clarification on and provide their name and address, which
may become part of the public record;
A speaker shall be limited to 1 minute per question;
A speaker may pose a question and then shall step aside to enable
another to pose a question;
The Chair may conclude Questions from the Public Clarifying an
Agenda Item prior to the 10 minute maximum time limit, for non-
compliance with the above parameters, Conduct of Members of the
Public, or any other reason.
21. Adjournment:
a) Motion to Adjourn.
Page 5 of 149
2.a) Motion to Adopt the Agenda.
Through trees we breathe.
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2.a) Motion to Adopt the Agenda.
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2.a) Motion to Adopt the Agenda.
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2.a) Motion to Adopt the Agenda.
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2.a) Motion to Adopt the Agenda.
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2.a) Motion to Adopt the Agenda.
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2.a) Motion to Adopt the Agenda.
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2.a) Motion to Adopt the Agenda.
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2.a) Motion to Adopt the Agenda.
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2.a) Motion to Adopt the Agenda.
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2.a) Motion to Adopt the Agenda.
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2.a) Motion to Adopt the Agenda.
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2.a) Motion to Adopt the Agenda.
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2.a) Motion to Adopt the Agenda.
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2.a) Motion to Adopt the Agenda.
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2.a) Motion to Adopt the Agenda.
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2.a) Motion to Adopt the Agenda.
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2.a) Motion to Adopt the Agenda.
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2.a) Motion to Adopt the Agenda.
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6.a) Samah Othman, Supervisor, Communications and Customer S...
2017 NATIONAL AWARDS OF EXCELLENCE
COMMUNICATION PROGRAMS CANADIAN EXTERNAL
COMMUNICATIONS CAMPAIGN OF THE YEAR
Canadian Marketing Communications Campaign of the Year
GOLD
Veritas Communications & General Mills Canada: "
SILVER
Clarks and High Road: #ClarksMashup"
BRONZE
Activia from Danone and NATIONAL Public Relations: Activia Live « InSync »
Canadian Community Relations Campaign of the Year
GOLD
High Road: "
SILVER
CanadaHelps & High Road: "GivingTuesday"
BRONZE
Weber Shandwick: "McHappy Day 2016: Who are you making happy?"
Canadian Advocacy and Social Marketing Campaign of the Year
GOLD
Argyle Public Relationships & Ontario Pork: "Ontario Pork: An Era of Change and
Responsibilit
SILVER
FleishmanHillard and Ontario Road "ORBA - #SiteUnseen "
BRONZE
Pfizer Canada Inc. and NATIONAL Public Relations: "It's About mBC Time"
2017 National Awards of Excellence Winners
Canadian Public Relations Society Inc.
Page 47 of 149
6.a) Samah Othman, Supervisor, Communications and Customer S...
Canadian Media Relations Agency Campaign of the Year:
GOLD
Craft Public Relations & Nintendo of Canada Limited: "The Launch of Pokémon Sun and
SILVER
"
climate policy discussion"
AstraZenecaCanada/Ovarian Cancer Canada/David Dixon/Weber Shandwick: Know
Your Genes"
BRONZE
FleishmanHillard and Energizer: "Energizer Camping Program"
Canadian Media Relations Non- Agency Campaign of the Year:
GOLD
Kids Help Phone:
SILVER
Toronto Hydro:
BRONZE
Business Development Bank of Canada
Canadian Issues/Crisis Management Campaign of the Year:
GOLD
Syncrude Canada Ltd.: "Fort McMurray Wildfire -
SILVER
Sheridan College Institute of Technology and Advanced Learning:
BRONZE
Ville de Gatineau: Wastewater works and discharge: bring on transparency!"
2017 National Awards of Excellence Winners
Canadian Public Relations Society Inc.
Page 48 of 149
6.a) Samah Othman, Supervisor, Communications and Customer S...
Canadian Government Relations Campaign of the Year:
GOLD
Argyle Public Relationships: "The Sixties Scoop: Honourable Words Require Honourable
SILVER
Mitacs: "Building trust with a new government"
BRONZE
Township of Oro-Medonte: "Story of the Oro African Church"
Canadian Health Care Campaign of the Year
SILVER
North West Local Health Integration Network: "Guide Your Health: Your Story, Your
Association des radiologistes du Québec/Massy Forget Langlois relations
publiques: "
BRONZE
Toronto Public Health: "
Canadian Digital Communications Campaign of the Year
GOLD
University of British Columbia Library: "
SILVER
"ORBA - #SiteUnseen"
BRONZE
Pfizer Canada: "
Campaign"
Revolution Strategy, on behalf of its client Opportunities NB: We Have Tech Jobs
Canadian Internal Communications Campaign of the Year
SILVER
CAE Inc.: "Project QuESST "
BRONZE
TVO: "The new myTVO: supporting a culture of employee empowerment"
2017 National Awards of Excellence Winners
Canadian Public Relations Society Inc.
Page 49 of 149
6.a) Samah Othman, Supervisor, Communications and Customer S...
COMMUNICATION PROJECTS
(INTERNAL AND EXTERNAL COMMUNICATIONS)
Best Special Events Projects:
GOLD
Toronto Hydro: "
SILVER
BRONZE
Weber Shandwick: "1903- A Harley-Davidson Café"
Best Multi-Media Projects:
GOLD
Canadian Patient Safety Institute: "Stories of Harm and Suffering - CPSI Patient and
Best Digital and Social Media Projects:
SILVER
Not
Best Writing Projects:
SILVER
The Association of Professional Engineers and Geoscientists of Alberta: The PEG: A
BRONZE
Paradigm and Edgewell Personal Care: "Schick Hydro Silk TrimStyle Lingerie and the
Loonie"
2017 National Awards of Excellence Winners
Canadian Public Relations Society Inc.
Page 50 of 149
6.a) Samah Othman, Supervisor, Communications and Customer S...
Best External Publication (print or electronic)
GOLD
Alberta Energy Regulator: "
SILVER
PortsToronto:
BRONZE
SAIT Communications and Marketing: Career and Program Guide 2017
Best Annual Report (print or electronic)
GOLD
Hamilton Community Foundation:
SILVER
PSP INVESTMENTS: "Energizing a Traditional Annual Report"
BRONZE
SAIT Communications and Marketing: "SAIT Annual Report 2015/16"
2017 National Awards of Excellence Winners
Canadian Public Relations Society Inc.
Page 51 of 149
8.a) 7:00 p.m. Shawn Scott, Luke Sternberg on behalf of Safe...
Request forDeputationBeforeCouncil/Committee
written or electronic submissions and background information for consideration by Council/
Any
Committee must be submitted to the Clerkby 9:00 a.m. 7 calendar days priortothe preferred meeting.
Electronic submissions shouldbe submitted in Microsoft PowerPoint/Microsoft Word format.
Kvof39ui3128
Preferred Meetingand Date:
I am requesting deputation to speak:
a)on m
y own behalf; or
b)on behalf of a group/organization; please state name below. By stating the group/organization name
below, youconfirm that you are duly authorized to act on behalf of the identifiedgroup/organization and
that the group/organization hereby gives its approvalfor you to act on this matter.
TbgfPqfsbujpopgPgg.SpbeWfijdmftDpnnjuuff
I would like to use: projectorlaptop
Name(s) of Speaker(s) Adeputationwishing to appear before Council/Committee shall be limited to no
more than two (2) speakers with a total speaking time of not more than ten (10) minutes.
MvlfTufsocfsh
TibxoTdpuu
Name:Name:____________________________________
Have you presented a deputation previously on this matter?Yes No
Subject of Presentation
Please describe below, the subject matter of the requested presentationin sufficient detail, to provide
the Townshipa means to determine its content and to assess its relative priority to otherrequests for
presentation.Weight will be given to those requests that provide more detailed descriptions of the
content of the presentation, particularly defining how the subject matter aligns with Councils Mandate.
In light of the recent changes to the Ontario Highway Traffic Act and the Off-road Vehicles Act
permitting the use of ATV/ORV's on roadways subject to municipality approval, we are seeking that
approval. Additionally, Tourism Ontario's promotion of this activity clearly falls as a priority in their
strategic plan.
Please identify the type of action you are seeking of Council/Committee on this issue.
No Action, e.g., an awareness of topic or organization.
To Request Action.Please describein detail.
To change by-law 2013-203 to allow the responsible use of ATV/ORV's on the Township of
Oro-Medonte roads (inclusively) throughout the year.
________________________________________________________________________________
If you are requestingaction, have you been in contact with a staff member to seek a resolutionwith regard
to this matter?Yes No
If yes, who were you in contact with? ___________________________________________________
Page 52 of 149
8.a) 7:00 p.m. Shawn Scott, Luke Sternberg on behalf of Safe...
-2-
Reason why this presentation is important to Council and to the municipality:
The Ontario Government has taken steps to allow the use of ATV/ORVs on provincially governed highways. As a result of this, they have left the local
municipalities to enact their own By-laws. We feel that the responsible use of ATV/ORVs would create a positive impact for businesses and the citizens
of Oro-Medonte and co-inside with Councils Strategic Plan. Councils vision is of a progressive, collaborative community where everyone can live,
work and play.
Responsible use of ATV/ORVs in Oro-Medonte will encourage the protection of the Townships natural heritage features while ensuring the promotion
of recreation and tourism. Countless local businesses have told us that they support this change and feel the review of this by-law will directly affect the
health and viability of their businesses.
Risk Management will be mitigated to the Corporation by adopting an inclusive by-law, thereby minimizing the transgressions that may otherwise be
committed by irresponsible operators.
41Nbz3128
Date of Request:
MvlfTufsocfsh0TibxoTdpuu
Name of Requestor:
21TqsjohipnfSpbe-Psp.Nfepouf
Address:
816.598.45:5
Telephone:Fax:
njudicfshAsphfst/dpn02195txtAhnbjm/dpn
Email:
Note:Additional material may be circulated / presented at the time of the deputation.If you intend to
include handouts or a presentation using electronic devices, any material will be attached to the public
agenda. Please bring fifteen (15) hard copies of any additional material.
It is the responsibility of the presenter to ensure that they have received consent for any third party
information.
st
Scheduling will be at the discretion of the Clerk, and will be confirmedno later than the 1business day
of the week of the meeting.
There are no guarantees that by requesting a certain date(s) your deputationwill be accepted, as prior
commitments may make it necessary to schedule an alternate date suggested by the Clerk.
Please email your request to deputation@oro-medonte.ca
The Clerks Office will confirm receipt of the request, however if you do not receive a return email,
please contact the Clerks Office 5 days after the request is submitted.
Personal information on this form is collected under the legal authority of the Municipal Act, S.O. 2001,
c.25 as amended. The information is collected and maintained for the purpose of creating a record that
is available to the general public pursuant to Section 27 of the Municipal Freedom of Information and
Protection of Privacy Act. Questions about this collection should be directed to the Clerks Office,The
Corporation of the Township of Oro-Medonte, 148 Line 7 South, Oro-Medonte, Ontario, L0L 2E0.
10/2016
Page 53 of 149
8.a) 7:00 p.m. Shawn Scott, Luke Sternberg on behalf of Safe...
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8.a) 7:00 p.m. Shawn Scott, Luke Sternberg on behalf of Safe...
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8.a) 7:00 p.m. Shawn Scott, Luke Sternberg on behalf of Safe...
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8.a) 7:00 p.m. Shawn Scott, Luke Sternberg on behalf of Safe...
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8.a) 7:00 p.m. Shawn Scott, Luke Sternberg on behalf of Safe...
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8.a) 7:00 p.m. Shawn Scott, Luke Sternberg on behalf of Safe...
2005 Canadians spent $3.3 billion on
activities associated to ATV/ORV. Canada is the second largest market for ATV sales
Page 59 of 149
8.a) 7:00 p.m. Shawn Scott, Luke Sternberg on behalf of Safe...
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8.a) 7:00 p.m. Shawn Scott, Luke Sternberg on behalf of Safe...
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8.a) 7:00 p.m. Shawn Scott, Luke Sternberg on behalf of Safe...
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8.a) 7:00 p.m. Shawn Scott, Luke Sternberg on behalf of Safe...
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8.a) 7:00 p.m. Shawn Scott, Luke Sternberg on behalf of Safe...
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8.a) 7:00 p.m. Shawn Scott, Luke Sternberg on behalf of Safe...
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8.a) 7:00 p.m. Shawn Scott, Luke Sternberg on behalf of Safe...
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8.a) 7:00 p.m. Shawn Scott, Luke Sternberg on behalf of Safe...
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8.a) 7:00 p.m. Shawn Scott, Luke Sternberg on behalf of Safe...
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8.a) 7:00 p.m. Shawn Scott, Luke Sternberg on behalf of Safe...
Off Road Vehicle Bylaw Application for the
Township of Oro Medonte
Enhancing our Living, Work & Play and Promoting the Safe Operation
of Off Road Vehicles in our Community is our Highest Priority
Page 69 of 149
8.a) 7:00 p.m. Shawn Scott, Luke Sternberg on behalf of Safe...
Off Road Vehicle Bylaw Application
Prepared by ORV Committee
Page 70 of 149
8.a) 7:00 p.m. Shawn Scott, Luke Sternberg on behalf of Safe...
Off Road Vehicle Bylaw Application
Prepared by ORV Committee
Page 71 of 149
8.a) 7:00 p.m. Shawn Scott, Luke Sternberg on behalf of Safe...
Off Road Vehicle Bylaw Application
Enhancing our Living, Work & Play and Promoting the Safe Operation of Off Road
Vehicles in our Community is our Highest Priority
Highway Traffic Act
ONTARIO REGULATION 316/03
Operation of off-road vehicles on highways
Our government recognizes the importance of a vibrant, sustainable and safe
powersports sector in Ontario, and we support providing Ontarians with more options to
1
safely explore our vast province.
Prepared by ORV Committee
Page 72 of 149
8.a) 7:00 p.m. Shawn Scott, Luke Sternberg on behalf of Safe...
Off Road Vehicle Bylaw Application
Prepared by ORV Committee
Page 73 of 149
8.a) 7:00 p.m. Shawn Scott, Luke Sternberg on behalf of Safe...
Off Road Vehicle Bylaw Application
Prepared by ORV Committee
Page 74 of 149
8.a) 7:00 p.m. Shawn Scott, Luke Sternberg on behalf of Safe...
Off Road Vehicle Bylaw Application
Prepared by ORV Committee
Page 75 of 149
8.a) 7:00 p.m. Shawn Scott, Luke Sternberg on behalf of Safe...
Off Road Vehicle Bylaw Application
Prepared by ORV Committee
Page 76 of 149
8.a) 7:00 p.m. Shawn Scott, Luke Sternberg on behalf of Safe...
Off Road Vehicle Bylaw Application
Prepared by ORV Committee
Page 77 of 149
8.a) 7:00 p.m. Shawn Scott, Luke Sternberg on behalf of Safe...
Off Road Vehicle Bylaw Application
Prepared by ORV Committee
Page 78 of 149
8.a) 7:00 p.m. Shawn Scott, Luke Sternberg on behalf of Safe...
Off Road Vehicle Bylaw Application
Prepared by ORV Committee
Page 79 of 149
8.a) 7:00 p.m. Shawn Scott, Luke Sternberg on behalf of Safe...
Off Road Vehicle Bylaw Application
Prepared by ORV Committee
Page 80 of 149
9.a) Ted Bigelow re: 2017 Oro-Medonte Citizen of the Year Aw...
Page 81 of 149
9.b) Yeb Jermey re: 2017 Ontario Senior of the Year Award Re...
Page 82 of 149
9.g) Lafarge Canada Inc. re: CSC Certification for the Lafar...
Page 83 of 149
9.h) Oro African Methodist Episcopal Church, 2016 President'...
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@ ONTARIOHISTORY
ONTARIOHISTORICALSOCIETY.CA
/ONTARIOHISTORICALSOCIETY
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14.a) Announcements of Interest to the Public: Township of O...
TownshipofOro-Medonte
NO C
Replacement of Line9 North Bridge
Contract No.:300037029
The Township of Oro-Medontehereby notifies and advises all local residents and affected
parties of the scheduled ReplacementofOro-MedonteLine 9 North Bridge and subsequent
Closure ofLine 9 North, in the TownshipofOro-Medonteand CountyofSimcoe.
The new replacement structure will provide the following:
A full two-lane structure.
Improved vertical road profile and sightlines.
Improved barrier protection and installation of guard rail.
Oro-MedonteLine 9 North Bridgeis located on Line 9 Northover the ColdwaterRiver,
approximately 900 m north of Mount St. Louis Road East.The section ofLine 9 Northbetween
County Road 19 (a.k.a. Moonstone Road) and Mount St. Louis Road East will be:
th
, 2017,
Closed for Bridge Replacement, beginning Monday, March 20
and is scheduled to reopen:
July2017.
Local access will be maintained throughout the duration of the Bridge ReplacementWorks, via
County Road 19 to the northof the crossing, and Mount St. Louis Road Eastto the south, as
below.
We apologize for any inconvenience this may cause local residents for the duration of the
Bridge ReplacementWorks.Future updates and correspondence relating to the Project can be
found on the Township of Oro-Medonte website, www.oro-medonte.ca.
Should you have anyquestionsor
concerns,please contact the following:
Contract Administrator
Mr. Matthew Brooks, P.Eng.
R.J. Burnside & Associates Limited
3 Ronell Crescent
Collingwood ON L9Y 4J6
T: 705-797-4284
E: matt.brooks@rjburnside.com
Oro-Medonte Line 9 North Bridge
Owner
Mr.Justin Metras,C.E.T.
Manager,Infrastructure andCapital
ProjectsTownship ofOro-Medonte
148 Line 7South
Oro-Medonte ON L0L 2E0
T: 705-487-2171, Ext. 2125
E:jmetras@oro-medonte.ca
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14.b) Correspondence dated June 1, 2017 from Julie Cayley, G...
June 1, 2017
Robin Dunn,CAO
Corporation of the Township of Oro-Medonte
148 Line 7 South
Oro-Medonte, ON L0L 2E0
Dear Robin,
RE:SSEA ANNUAL REPORT OF RISK MANAGEMENT SERVICES
Please find attached the SSEA 2016 Annual Report of Risk Management Services for
the Townshipof Oro-Medonte. The report is provided for distribution to Council. If you
have any questions or would like a presentation of findings to date, please contact us.
Yours truly,
___________________________________________________
Julie Cayley, General ManagerKeith Sherman,
Severn Sound Environmental Risk Management Official
Associationfor the Township of Oro-Medonte,
jcayley@midland.caSevern Sound Environmental
Association
ksherman@midland.ca
CC:Barb Coutanche
Doug Irwin
AndriaLeigh
Fred MacGregor
Sherri Moore
67 Fourth St MidlandONL4R 3S9 Tel: 705-527-5166 Fax: 705-527-5167
www.severnsound.ca
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14.b) Correspondence dated June 1, 2017 from Julie Cayley, G...
Executive Summary
The following report is a summary of the Risk Management Services provided by the Severn
Sound Environmental Association for the Township of Oro-Medontein 2016. Some highlights
of thisincluded:
Continued support of and participation in the Severn Sound Municipal Implementation
Fund Working Group:
Planning and coordination of 7 meetingsfor The Working Groupas well as
recording and distribution of meetingagenda andminutes.
Assistedwith reporting to the MOECC on progress under the SPMIF Agreement
for 2016
Provided annual RMO report to the MOECC on behalf of the township (SPAR
Report provided separately, February 2017)
Collaboratedon Education and Outreach activities:
Participatedin the design and purchase of road signsfor
installation by the municipality.
Participated in the development of materials to inform
the public concerning Source Water protection, through
collaboration with the Source Protection Region
communications strategy
Continued work on following up existing Significant Drinking Water Threats (SDWTs)
Produced templates, forms, notices and letters to be used by the RMO
The filing system and threats verification database for existing SDWTs was updated and
maintained
Continued population ofa database for existing SDWTs; the information on each threat
property was included in an updated threat table
Table 1: Overview of2016Source Water Protection Activitiesfor the Township of Oro-Medonte
Risk Management PlansNot StartedIn ProgressCompleteTotal
0303
Threat VerificationAddedRemovedConfirmedPending
184611716
Property ReviewsInquiriesCommentsNoticesLetters
0200
67 Fourth St MidlandONL4R 3S9 Tel: 705-527-5166 Fax: 705-527-5167
www.severnsound.ca
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Severn Sound Environmental
Association
Risk Management Services2016
Report to Township of Oro-Medonte
On June 25, 2015,the Township of Oro-Medonteconcluded agreement
with the Severn Sound Environmental Association (SSEA)to provide Risk
Management Services until May 31, 2018 (By-law No.2015-112, Appendix 1)in
accordance with subsection 47(1)(b) and (2)(c) of the Clean Water Act, 2006.
The followingreport is provided to the Township of Oro-Medonteand
summarizes activities undertakenby the SSEAduring 2016 as per the SSEA
agreement.
Background
The Township of Oro-Medonte is located within the South Georgian Bay Lake
Simcoe Source Protection Region (Clean Water Act O. Reg. 284/07).Within the
Source Protection Region, the Township straddles the watershed boundaries of
the Severn Sound Source Protection Area (SPA), the NottawasagaValley SPA
and the Lakes Simcoe and Couchiching-Black River SPA. Based onthe Severn
Sound SPA, the Nottawasaga Valley SPA and Lakes Simcoe andCouchiching-
Black River SPA ApprovedAssessment ReportDatabase(November 2011),
there are an estimated 179existing Significant Drinking Water Threats (SDWTs)
associated with the Township of Oro-Medonte groundwatersystems(Table 1). Of
these 29existing threats had the potential to require RiskManagement Plans
(RMPs)under the proposed South Georgian Bay Lake SimcoeSource Protection
Plan(4 application of agricultural source material, 1 storage of agricultural source
material, 1 application of fertilizer, 5 application of pesticide, 14fuel storage
threats, 2heavy solvents or DNAPL threatsand 2 threats associated with the use
of land for livestock grazing).The Assessment Reports(AR, 2011)identified
existing SDWTsbased on a conservative desktop approach which was often
inaccurateand over-estimated the actual number of threats present.The
Approved January 2015 AR shows a more accurate representation of SDWTs
within each water supply. The difference between the 2011 and 2015 numbers
can be seen in Table 1.
On January 26, 2015,the South Georgian Bay Lake Simcoe Source Protection
Plan (SPP) was approved by the Minister of Environment and Climate Change.
The SPP was given an effective date of July 1, 2015. This is when the policies
for existing and future SDWTs,which in summary have the goal of managing
existing threats and prohibiting future threats, became effective. Those policies
that have municipal responsibility will require the municipality to enforce the Part
1
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IV provisions of the Clean Water Act and implement the policies that relate to this
Part in the Approved SPP.
RMO Office
Once the municipality had delegated authority for Risk Management to the
Severn Sound SPA, the following tasks were continuedin 2016:
1.The Risk Management Official/ Risk Management Inspector (RMO/RMI)
continued to work on following up existing Significant Drinking Water
Threats (SDWTs).
2.The filing system and threats verification database for existing SDWTs
was updated and maintained.
3.The RMO/RMI continued to assemble other pertinent information provided
by Township staff and from the renter or owner concerning the properties
to assist in confirming and verifying the existing SDWT(s) on the
properties and for use in future discussions concerning risk management
with the landowners and/or renters.
4.Contact landowners and/or renters through site visits, follow-up calls,
windshield surveys and mailed surveys and letters.
5.Determine the status of threat activities on the ground wherever possible.
6.Update the threat enumeration for each Wellhead Protection Area
(WHPA).
7.Populate a database for existing SDWTs. The information on each threat
property was included in an updated threat table (excel spreadsheet).
8.Produce templates, forms, notices, and letters to be used by the RMO.
9.Provide annualRMO report to the MOECC in the format of the Source
Protection Annual Reporting (SPAR) on behalf of the municipality.
According to by-law 2015-113 (Appendix 2) passed on June 25, 2015, Keith
Sherman, of the SSEA, was appointed as Risk Management Official(RMO)/ Risk
Management Inspector (RMI) and Melissa Carruthers, of the SSEA, was
appointed as RMI for the Township of Oro-Medonte as required under the Clean
Water Act.The Severn Sound Environmental Association formally appointed
Keith Sherman as RMO/RMIand Melissa Carruthers as RMI on August 15, 2015
(Appendix 3).
Other SSEA staff assisted the RMO in setting up the RMO Office, contacting and
setting up of appointments and coordinating information for sitevisits.We also
thank Fred MacGregor and Sherri Moore of the Township of Oro-Medonte for
their helpful comments.
2016Additional Tasks
Workshops
Once the SPP was approved three front line workshops were facilitatedby the
SSEA, in the spring of 2015, to ensure that municipal staff was ready for the July
1, 2015 effective date. The workshops covered topics such as; Source Water
2
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101, hands on mapping exercises, front counter scenarios, and roles and
responsibilities after July 1.
Municipal Working Group
The Provincial Source Protection Municipal Implementation Fund (SPMIF)
provided implementation funding to municipalities operating water systems
starting in December of 2014. In order to qualify for additional funding under
these agreements, each municipality was required to collaborate with at least
four other municipalities. A Severn Sound Municipal Implementation Fund
Working Group of eight municipalities in the Severn Sound area agreed to
collaborate. Both Keith Sherman and Melissa Carruthers, along with municipal
representatives from the eight municipalities throughout the Severn Sound
watershed, have been working since November 7, 2014 to collaborate on Source
Protection Plan implementation. The Work Group has produced a standardized
work flow to address any new planning applications that could result in future
proposed activities that pose significant drinking water threats(Appendix 4).
Other activities of the Working Group include education and outreach initiatives,
municipal responsibilities for updating planning documents to implement Source
Protection Plan land use policies, and various reporting requirements.Through
this working group, SSEA assisted the township with reporting for 2016.
Outcomes of collaboration on Education and Outreach activities of the Working
Group included:
Participation in the design and purchase of road signs for installation by
municipalities that raise awareness of the public and emergency
responders to sections of municipal roads where spills could quickly travel
to municipal drinking water supplies. The signs were designed in
accordance with provincial signs erected on provincial highways.
Participation in the development of materials to inform the public
concerning Source Water protection, through collaboration with Source
Protection Region communications strategy.
Threats Verification
The verification of information about each property and threatactivitiesfollowed
the guidance from the Ministry of the Environment (Table of Threats), lead SPA
(Lake Simcoe Region Conservation Authority), research of product content
information and implementation modules and workshop materials
www.ourwatershed.ca). In addition to the spreadsheet, the threat statusofeach
property was entered into a regionaldatabase.
In order toverify and confirm the actual number of existing SDWTs present within
the municipality, the following steps were followed.
3
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1.Base mapping and information of properties that had or may have
activities posing existing SDWTswas assembled from data obtained
through the lead Source Protection Authority (LSRCA), SSEA, the
Townshipand other sources. Mapping was prepared, showing the
property locations in relation to the WHPAsand the vulnerability scores
over the latest property information in order to facilitateplanning the
survey work.
2.The Township properties were identified and discussed at separate
meetingswith Township staff and documented.
3.Agricultural properties were handled by approaching local agricultural
community leaders and then approaching the people actually involved in
the potential threat activities. This could be the landowner or the renter of
the land for agricultural purposes. The owners of rented properties were
also contacted as necessary to obtain additional information.
4.The properties associated with the possible handling and storage of dense
non-aqueous phase liquids (DNAPLs) were sent letters explaining that
staff would visit the site to obtain more information in support of drinking
water source protection. A sample letter is attached which was reviewed
by Townshipstaff prior to mailing (Appendix 5). The letters were followed
by appointments arranged with either the owner of the property or with the
business renting the property (or unit of the property).
The Township WHPAs for each drinking water system operated by the Township
or extending into the Township from another municipality were examined (Figure
1). The Township of Oro-Medonte operates 11 municipal drinking water systems.
In addition, a portion of the Hillsdale WHPA (Township of Springwater), a portion
of the Coldwater water system (Township of Severn), a portion of the Bass Lake
Woodlands water system (Township of Severn), a portion of the Orillia water
system (Orillia West WHPA, City of Orillia) and a portion of the Barrie water
system extend into the Township of Oro-Medonte. Of all the WHPAs of
neighbouring municipalities that extend into the Township, only the Hillsdale
WHPA has SDWTs located in the Township of Oro-Medonte.These threats are
included in the enumeration shown in Table 1 below.The Township of Oro-
Medonte Warminster WHPA extends into the Township of Severn and did have
SDWTs associated with a property located in the Township of Severn. Through
the Ontario Source Protection Stewardship Program, this property was the
subject of a project that eliminated the existing significant threat activities from
the WHPA.
Table 1 summarizes the current status of enumeration of existing SDWTs located
within the Townshipin comparison with those from the Approved Assessment
Reports(November 2011and January 2015).Figure 1 shows an overview of
water systems within the Township and Figures 2athroughlshow the locations
of the existing SDWTs in relation to the municipal wells.The mapping shows an
overallthreat status for each property. The statusis categorized based on the
highest threat ranking(greatest risk)per property. For example, a property with
4
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multiple threatsassociated, if some have been removed, but one is still pending,
it shows for the property as pending.Where some potential threats have been
removed, some are pending, and others have been confirmed as SDWTs, the
property shows as a SDWT.
Threat 2(c) On-site sewage systems
In accordance with the Ontario Building Code (Ontario Regulation 350/06,
amended by Ontario Regulation 315/10), the Township of Oro-Medonte is
responsible for conducting a septic re-inspection program for all private sewage
systems located within the Township that are or could be SDWTs.After
completing windshield surveys,of all potential threat properties,and reviewing re-
inspection records with Township staff 18additional threats were added, 35were
removed,and115were confirmed, leaving a total of 133existingSDWTs within
the Township.The inspection of thesesystemswill be the responsibility of the
Township of Oro-Medonteand is currently underway with an expected
completion date in2017.
Threat 3 the application of ASM
The fourSDWTsassociated with the application of agricultural source material
have all been removed.
Threat 4 the storage of ASM
The oneSDWTassociated with the storage of agricultural source material has
been removed.
Threat 8 the application of commercial fertilizer
The oneSDWT associated with the application of commercial fertilizer hasbeen
confirmed.
Threat 10 the application of pesticide
Of the fiveSDWTs associated with the application of pesticides, twohave been
removed and threeare pending confirmationinto exact type of pesticide being
used.
Threat 15 thehandling and storageoffuel
Handling and storageof fuel may also represent a SDWTin a residential property
where the tank is below grade. Onefuel threat was removed andtwo are
pending investigation into size and location of tanks. Eleven of thepending
threats pertain to WHPA wide fuel threats for below grade home heating fuel. The
Approved SPPpolicyFUEL-1 exempts the requirement of RMPs for low density
residential properties; however, they remain potential SDWTs.
Threat 16 thehandling and storage of a dense non-aqueous phase liquid
(DNAPL)
5
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The twothreats related to dense non-aqueous phase liquids (DNAPLs) have
been removed.
Threat 21 the use of land as livestock grazing or pasturing land
Of two threats associated with livestock grazing, one has been removed and one
confirmed.
In summary, the potential number of RMPsfor existing SDWTs within the
Townshipcould be threeon threeseparate properties. Of the original total of 179
SDWTs,151 remainafter the 2016 survey.
This analysis does not include future threats that may be proposed for lands
within the Township and would be subject to SPP policies for future threat
activities (see Approved SPP January 2015 at www.ourwatershed.ca). As a
result of the Severn Sound SPMIF WorkingGroup, a process has been put in
place for screening new proposed developments prior to formal submission to the
planning process in order to allow for RMO review of the activity being proposed
in relation to the Townshipsdrinking water system.
Risk Management Plans/Property Reviews
According to SPP policy TIME-1 of the approved SPP any existing threats that
are ongoing forthe threepotentialRMPs within
the Township.
Additionally, according to SPP policy TIME-2 once the SPP takes effect, all future
activities requiring a RMP, must be established before the activity can take place
(i.e. application of agricultural source material, commercial fertilizer, and
pesticides). SPP policy TIME-4 notes that any future activity designated as a
prohibition would be prohibited in the area where the threat could be significant
(i.e. handling and storage of fuels, DNAPLs, and organic solvents). Comments
were provided, regarding apropertywithin the townshipby the RMO.Currently
no planning applications/ property reviews have been examined by the RMO for
any property within the Township that pose significant drinking water threats.
Recommendations
1.Continue septic re-inspection program as necessary to meet Source
Water requirements under the Ontario Building Code.
2.Further threat verification should be conducted with the remaining
properties in 2017.
3.Continuethe process of establishing RMPs within the Township.
Report submitted by Keith Sherman, Risk Management Official/ Risk
Management Inspector, June2017.
6
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Table 1 Summaryof threat verification status for the Township of
Oro-Medonte2016
AR= Assessment Report enumeration, from the Approved Assessment Report (November 2011
and January 2015)
DB= 2011 LSRCA database submitted to MOECCwith some adjustmentsas required by
MOECC
Pending= unable to contact landowneroradditional research needed for products
surveyed on site
Pending numberof threats is calculated by subtracting the removed and confirmed threat
numbers from the DB # and the total number of threats in calculated by adding together the
added, confirmed and pending threats columns.
7
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S
12
Y
HW
Black-Severn River
Watershed
COLDWATER
TAY
WELL SUPPLY
SEVERN
ROBIN CREST
LAKE
WARMINSTER
WELL SUPPLY
COUCHICHING
WELL SUPPLY
Severn Sound
Source Protection Area
BASS LAKE WOODLANDS
MEDONTE HILLS
WELL SUPPLY
WELL SUPPLY
ORILLIA
Severn Sound
ORILLIA
Watershed
WATER SUPPLY SYSTEM
HILLSDALE
WELL SUPPLY
SUGAR BUSH
WELL SUPPLY
HORSESHOE HIGHLANDS
WELL SUPPLY
ORO-MEDONTE
MAPLEWOOD ESTATES
WELL SUPPLY
CRAIGHURST
Lake Simcoe
WELL SUPPLY
Watershed
Nottawasaga Valley
Watershed
CANTERBURY
CEDAR BROOK
WELL SUPPLY
WELL SUPPLY
Nottawasaga Valley
Lakes Simcoe and
Source Protection Area
Couchiching-Black River
Source Protection Area
HARBOURWOOD
WELL SUPPLY
6
2
Y
W
H
SHANTY BAY
BARRIE
WELL SUPPLY
LAKE SIMCOE
WELL SUPPLY
SPRINGWATER
BARRIE
INNISFIL
Drinking Water System
Municipal Supply Well in Township of Oro-Medonte
Vulnerable Areas in
WHPA-A (100m)
Township of Oro-Medonte
WHPA-B (2 years time of travel)
WHPA-C (5 years time of travel)
Created by: LSRCA
WHPA-C1 (10 years time of travel)
Date: 2011-03-29
WHPA-D (25 years time of travel)
Scale:1:200,000
SWP Watershed Area
024km
Upper Tier Municipality
UTM Zone 17N, NAD83
Lower Tier Municipality
This map was produced by the Lake Simcoe Region Conservation Authority, lead agency of
the South Georgian Bay Lake Simcoe Region Source Protection Region. Base data have been
Figure 1
compiled from various sources, under data sharing agreements.
While every effort has been made to accurately depict the base data, errors may exist.
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T
E
E
R
T
S
N
E
L
L
A
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H
T
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7
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Appendix1
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Appendix2
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3
Appendix
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Development
Development
with Application or
Applicant proceeds
with Application or
Applicant proceeds
or stops
modifies
Applicant
resubmits to
proposal and
RMO
No
-
S.58
- No
-
fee
fee
Proceed
-
accepted
Collected
for Severn Sound
be developed and
of S. 57 Prohibition.
Application does not
issued
applies and RMP has to
RMO Informs proponent Review Fee and Deposit
S. 59 (2) (b) notice
RMO review approved proceed as proposed
Section 59 (2) (a) letter
RMO Review
Screening Process
Draft
include this in
-
No Fee
-
Yes
or
-
usual
Send to RMO
approved via the Ontario
No (including new septics
Building Code) Proceed as
RMO and provide service to
Municipality can Collect Fee
the Municipal budget for the
owner without imposing a fee
and Deposit
threat?
Source Water Protection
drinking water
activity listed as a
do you engage in an
Are you proposing or
Yes
usual
No Proceed as
Appendix 4:
IPZ?
No Fee
Are you in a WHPA or
Page 135 of 149
Appendix5
14.b) Correspondence dated June 1, 2017 from Julie Cayley, G...
October 2013
\[Property Owner\]
\[Mailing Address\]
\[City Province Postal Code\]
Preparing for Source Water Protection Implementation
under Provincial Legislation: Clean Water Act, 2006
This letter is to advise that new policies are about to be implemented as a result of the Clean
Water Act. The legislation requires new policies within vulnerable areas where certain
activities, if occurring, may pose a risk to municipal drinking water sources.In your case, a
vulnerable area refers to a wellhead protection area (the area from which the municipal well
draws its water). Because your business is located in one of these areas, you may be
subject to the Source Protection Plan policies.
Currently, we do not have enough information about your property at\[property address\]to
accurately assess whether or not the policies will apply.We would like to schedule a time to
come to your facility to further discuss and to perform a site visit.Please contact Keith
Sherman at the Severn Sound Environmental Associationat (705) 527-5166to set up a time
that would work best.
Please be assured that we respect your privacy and will not use the information collected for
any purposes other than those described above.Your personal information (such as name,
address, telephone number, and email address) willremain strictly confidential.
For more information about the local Source Water Protection program, please go to
www.ourwatershed.ca or for more information about the Clean Water Act
http://www.ene.gov.on.ca/environment/en/legislation/clean_water_act/index.htm
Thank you for your time,
Keith Sherman
Funding support provided by
Executive Director,
the province of Ontario.
Severn Sound Environmental Association
67 Fourth St Midland ONL4R 3S9 Tel: 705-527-5166 Fax: 705-527-5167
www.severnsound.ca
Page 136 of 149
15.a) Correspondence dated June 13, 2017 from Eldon Theodore...
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Page 138 of 149
15.a) Correspondence dated June 13, 2017 from Eldon Theodore...
Page 139 of 149
17.a) By-Law No. 2017-089: A By-law to Amend 2010-059, A By...
Planning Act, R.S.O. 1990, Chapter P.13,
as amended
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17.a) By-Law No. 2017-089: A By-law to Amend 2010-059, A By...
Page 141 of 149
17.a) By-Law No. 2017-089: A By-law to Amend 2010-059, A By...
Page 142 of 149
17.a) By-Law No. 2017-089: A By-law to Amend 2010-059, A By...
Page 143 of 149
17.a) By-Law No. 2017-089: A By-law to Amend 2010-059, A By...
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17.a) By-Law No. 2017-089: A By-law to Amend 2010-059, A By...
Page 145 of 149
17.b) By-Law No. 2017-094: A By-law to Authorize the Issuanc...
Planning Act, R.S.O. 1990, Chapter P.13,
as amended
Page 146 of 149
17.b) By-Law No. 2017-094: A By-law to Authorize the Issuanc...
Page 147 of 149
17.c) By-Law No. 2017-095: A By-law to Amend By-law No.
2013...
Municipal Freedom of Information and Protection of Privacy
Act, R.S.O. 1990
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19.a) By-Law No. 2017-096: Being a by-law to confirm the pro...
Municipal Act, 2001, S.O. 2001, C. 25, as amended
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