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06 19 2017 Heritage Committee Agenda The Township of Oro-Medonte Heritage Committee Agenda Council Chambers Monday, June 19, 2017 6:00 p.m. Page 1. Agenda Approval: a) Motion to Approve the Agenda. 2. Disclosure of Pecuniary Interest: 3. Approval of Minutes of Previous Meeting: 3 - 7a) Minutes of Heritage Committee meeting held on Monday, May 15, 2017. 4. Deputations: None. 5. Communications: 8 - 13a) Correspondence dated April 11, 2017 from The Honourable Catherine McKenna, Minister of Environment and Climate Change re: Royal Canadian Air Force (RCAF) Station Edgar, Consideration of Monument. \[From Monday, May 15, 2017 Meeting\] 6. Reports of Members of Council/Municipal Officers: 14 - 15 a) Mayor H.S. Hughes, re: Friends of the Oro African Church. 16 b) Mayor H.S. Hughes, re: Video Tours of Historical Sites. 17 - 18 c) Councillor Jermey, Chair re: Index of Register of Heritage Listed/Designated Properties. 19 - 20 d) Councillor Jermey, Chair re: Oro African Church. 21 e) Councillor Jermey, Chair re: Municipal Heritage Register Policy, Potential Designation for St. Thomas Church, Shanty Bay. 22 f) Councillor Jermey, Chair re: St. George's Anglican Church - Fair Valley. 23 - 24 g) Lynda Whiston, Heritage Committee Member re: Ontario Heritage Conference Update. 25 - 27 h) Roz Llewellyn, Coordinator, Community Recreation, correspondence from Ministry of Tourism, Culture and Sport re: Artifact Transfer, Oro African Church, Archeological Collection Deposit Request Form. 28 - 29 i) Roz Llewellyn, Coordinator, Community Recreation, correspondence from Page 1 of 42 County of Simcoe, Simcoe County Archives re: Accession Report to County of Simcoe Museum, March 30 and May 2, 2017. 30 - 35 j) Roz Llewellyn, Coordinator, Community Recreation, correspondence dated Spring 2017 from Ministry of Municipal Affairs and Ministry of Tourism, Culture and Sport re: Archeological Management Plans InfoSheet. 36 - 42 k) Roz Llewellyn, Coordinator, Community Recreation, correspondence from Government of Canada re: Memorial Submission. l) Roz Llewellyn, Coordinator, Community Recreation re: Canada 150. 7. Next Meeting Date: Monday, September 18, 2017 (TBC). 8. Adjournment: a) Motion to Adjourn. Page 2 of 42 3.a) Minutes of Heritage Committee meeting held on Monday, M... The Township of Oro-Medonte Heritage Committee Minutes Council Chambers Monday, May 15, 2017Time: 6:00p.m. Present:Mayor H.S. Hughes Councillor Scott Jermey, Chair Councillor John Crawford, Vice-Chair Ruth Fountain Dorothy Moore Kayla Thibeault Lynda Whiston Regrets:Trudy O'Donnell Staff Present:Roz Llewellyn, Coordinator, Community Recreation; Janette Teeter, Supervisor, Clerk’s Services/Deputy Clerk 1.Agenda Approval: a)Motion to Approve the Agenda. Motion No. HC170515-1 Moved by Thibeault, Seconded by Fountain It is recommended that the agenda for the Heritage Committee meeting held on Monday, May 15, 2017 be received and approved. Carried. 2.Disclosure of Pecuniary Interest: None declared. Page 1of 5 Page 3 of 42 3.a) Minutes of Heritage Committee meeting held on Monday, M... Heritage Committee Minutes –Monday, May 15, 2017. 3.Approval of Minutes of Previous Meeting: a)Minutes of Heritage Committee meeting held on Monday, April 10, 2017. Motion No. HC170515-2 Moved by Thibeault,Seconded by Whiston It is recommended that the draft minutes of the Heritage Committee meeting held on Monday, April 10, 2017 be received and approved as printed and circulated. Carried. 4.Deputations: None. 5.Communications: a)Correspondence dated April 11, 2017 from The Honourable Catherine McKenna, Minister of Environment and Climate Change re: Royal Canadian Air Force (RCAF) Station Edgar, Consideration of Monument. Motion No. HC170515-3 Moved by Thibeault, Seconded by Moore It is recommended that the correspondence dated April 11, 2017 from The Honourable Catherine McKenna, Minister of Environment and Climate Change re: Royal Canadian Air Force (RCAF) Station Edgar, Consideration of Monument be received and be referred to the June Heritage Committee meeting. Carried. Page 2of 5 Page 4 of 42 3.a) Minutes of Heritage Committee meeting held on Monday, M... Heritage Committee Minutes –Monday, May 15, 2017. b)Correspondence dated April 10, 2017 from Fred Allen re: Cpt. Runchey Men of Colour. Motion No. HC170515-4 Moved by Whiston, Seconded by Fountain It is recommended 1. That the correspondence dated April 10, 2017 from Fred Allen re: Cpt. Runchey Men of Colour be received. 2. And That the applicant be sent any appropriate pictures and information under the Coordinator, Community Recreation's signature. Carried. c)Correspondence dated April 20, 2017 from The Orillia Museum of Art & History (OMAH) re: OMAH History Awards 2017. Motion No. HC170515-5 Moved by Thibeault, Seconded by Moore It is recommended that the correspondence dated April 20, 2017 from The Orillia Museum of Art & History (OMAH) re: OMAH History Awards 2017 be received. Carried. d)Correspondence received May 2, 2017 from Bertrand (Bert) Duclos, Heritage Outreach Consultant, Program Planning and Delivery Unit, Ministry of Tourism, Culture and Sport re: 2017 Ontario Heritage Conference, June 8-10, 2017, Ottawa. Motion No. HC170515-6 Moved by Thibeault, Seconded by Moore It is recommended 1. That the correspondence received May 2, 2017 from Bertrand (Bert) Duclos, Heritage Outreach Consultant, Program Planning and Delivery Unit, Ministry of Tourism, Culture and Sport re: 2017 Ontario Heritage Conference, June 8-10, 2017, Ottawa bereceived. 2. That it is recommended to Council that Lynda Whiston be authorized to attend. 3. And That the Coordinator, Community Recreation liaise with the Committee member with respect to the RSVP. Carried. Page 3of 5 Page 5 of 42 3.a) Minutes of Heritage Committee meeting held on Monday, M... Heritage Committee Minutes –Monday, May 15, 2017. 6.Reports of Members of Council/Municipal Officers: a)Councillor Jermey re: Municipal Heritage Register Policy, Potential Designation for St. Thomas Church, Shanty Bay. The Committee consented to permit Susan Woods;Rev. Sandor Borbely;andDavina Doorly to speak to the item. Motion No. HC170515-7 Moved by Fountain, Seconded by Whiston It is recommended 1. That the verbal information presented by Councillor Jermey re: Municipal Heritage Register Policy, Potential Designation for St. Thomas Church,Shanty Bay be received. 2. And That Councillor Jermey and staff proceed as discussed. Carried. b)Councillor Jermey re: Municipal Heritage Register Policy, Potential Listings \[deferred from April 10, 2017 meeting\]. Motion No. HC170515-8 Moved by Moore, Seconded by Fountain It is recommended 1. That the correspondence from Paul Marshall re: 291 Shanty Bay Road and presented by Councillor Jermey re: Municipal Heritage Register Policy, Potential Listings be received. 2. That it is recommended to Council that 291 Shanty Bay Road not be listed in the Municipal Register of Municipally Significant and/or Cultural Heritage Properties, at this time. 3. And That Mr. Marshall be advised of Council's decision under the Coordinator, Community Recreation's signature. Carried. Page 4of 5 Page 6 of 42 3.a) Minutes of Heritage Committee meeting held on Monday, M... Heritage Committee Minutes –Monday, May 15, 2017. c)Roz Llewellyn, Coordinator, Community Recreation re: Canada 150. Motion No. HC170515-9 Moved by Thibeault, Seconded by Moore It is recommended that the verbal information presented by Roz Llewellyn, Coordinator, Community Recreation re: Canada 150 be received and that staff proceed as discussed. Carried. 7.Next Meeting Date: Monday, June 19,2017 (TBC). 8.Adjournment: a)Motion to Adjourn. Motion No. HC170515-10 Moved by Moore, Seconded by Thibeault It is recommended that we do now adjourn at 7:03 p.m. Carried. ______________________________________________________________ Councillor Jermey, ChairJanette Teeter, Deputy Clerk Page 5of 5 Page 7 of 42 5.a) Correspondence dated April 11, 2017 from The Honourable... Page 8 of 42 5.a) Correspondence dated April 11, 2017 from The Honourable... Page 9 of 42 5.a) Correspondence dated April 11, 2017 from The Honourable... Page 10 of 42 5.a) Correspondence dated April 11, 2017 from The Honourable... Page 11 of 42 5.a) Correspondence dated April 11, 2017 from The Honourable... Page 12 of 42 5.a) Correspondence dated April 11, 2017 from The Honourable... Page 13 of 42 6.a) Mayor H.S. Hughes, re: Friends of the Oro African Churc... Page 14 of 42 6.a) Mayor H.S. Hughes, re: Friends of the Oro African Churc... Page 15 of 42 6.b) Mayor H.S. Hughes, re: Video Tours of Historical Sites. Page 16 of 42 6.c) Councillor Jermey, Chair re: Index of Register of Herit... Page 17 of 42 6.c) Councillor Jermey, Chair re: Index of Register of Herit... Page 18 of 42 6.d) Councillor Jermey, Chair re: Oro African Church. Page 19 of 42 6.d) Councillor Jermey, Chair re: Oro African Church. Page 20 of 42 6.e) Councillor Jermey, Chair re: Municipal Heritage Registe... Page 21 of 42 6.f) Councillor Jermey, Chair re: St. George's Anglican Chur... Page 22 of 42 6.g) Lynda Whiston, Heritage Committee Member re: Ontario He... Page 23 of 42 6.g) Lynda Whiston, Heritage Committee Member re: Ontario He... Page 24 of 42 6.h) Roz Llewellyn, Coordinator, Community Recreation, corre... Ministryoof Tourism, CultureMMinistère du TTourisme, de la Culture and Sportteet du Sport Archaeologgy Programs UUnitUUnité des proggrammes archéoologiqueet seervices 401 Bay Sttreet, Suite 170004401 rue Bay, bbureau 1700 Toronto Onntario M7A 0AA7TToronto (ON) M7A 0A7 Archhaeologiccal Collecction Depposit Reqquest Formm A condition of an Ontarioo archaeological licence statees that the licennsee keep in saafekeeping: 1) aall objects of archaeologgical significannce found under the authority of the licence,, and 2) all fielld records that are made in thhe course of the work authorised by the liccence. There is one exceptionn to this rule: thhe Minister hass the power todirect that the arttifacts be depossited in a publiic institution (OOntario Heritagge Act, s. 66). The licenseee must submitt this form to sseek the ministeer’s direction tto permanentlyy deposit a colllection with an appropriatee public instituution. The instittution must be prepared to acct as repositoryy and meet the ministry’s requiremennts for public innstitutions. The licenseee must have aa response fromm the ministry bbefore transferrring any collecctions. Subject to the conditions set out below,, the minister ddirects that the archaeologicall artifacts or coollections and associatedmaterials desccribed below (oor in an attacheed catalogue) bbe deposited byy the licensee wwith the recipieent. Site No. Site NameInvestigaator Year SStorage Box IID#(s) #oof Artifacts Attachedaare continuationn sheets consissting of ___ pagges. Date of prooposed depositt: The condittions of this depposit are attachhed and are a ppart of this agreeement. We, the unndersigned, agrree to the condiitions of this aggreement as staated on the folllowing page. __________________________________________________________________________________ (licensee) (licenseee’s firm)(datee) __________________________________________________________________________________ (recipient) (recipient institution) (datee) ______________________________________________________ (foor the ministry) (datee) Page 25 of 42 6.h) Roz Llewellyn, Coordinator, Community Recreation, corre... Conditions In this document, “the collection” may include the artifacts and all associated materials, including but not limited to all original field notes, photographs and photographic negatives or images, maps, drawings, catalogues or databases, manuscripts, and reports. The licensee must: provide both the recipient and the ministry with a catalogue of the collection being deposited; package the collection and deliver it to the recipient in the way the recipient wants it and with regard for accepted museum standards and practices for transportation and long-term curation and conservation; and pay all costs involved, including boxing, crating, uncrating, packaging and transportation (unless otherwise agreed). The recipient must: adequately curate the collection forever or until the Minister directs that the collection be deposited with Her Majesty the Queen in Right of Ontario or with a suitable public institution approved by the ministry; keep the collection accessible and available for study by qualified researchers; keep the collection free of any levies, liens and encumbrances; and assume full responsibility for any costs, losses, damages, claims, or other proceedings in connection with the artifacts, collections and associated materials under this agreement. The collection is at all times held in trust for the people of Ontario. The collection must remain in the condition in which it is received, apart from required conservation done under generally accepted conservation practices. Items in it must not be cleaned, repaired, retouched, directly labelled, or altered without due care being taken for their conservation. In addition to this form, an Archaeological Site Update form for each site represented in the collection being deposited must also be submitted to the ministry’s data co-ordinator (ArchaeologicalSites@ontario.ca), or through PastPort when that process comes into effect. ADDENDA (add other conditions as needed) Page 26 of 42 6.h) Roz Llewellyn, Coordinator, Community Recreation, corre... Archaeological Collection Deposit Form Continuation Sheet 1 of 1 Site No. Site Name Investigator Year Storage Box # # of Artifacts Page 27 of 42 6.i) Roz Llewellyn, Coordinator, Community Recreation, corre... Page 28 of 42 6.i) Roz Llewellyn, Coordinator, Community Recreation, corre... Page 29 of 42 6.j) Roz Llewellyn, Coordinator, Community Recreation, corre... InfoSheet - Spring 2017 Ministry of Municipal Affairs and Ministry of Tourism, Culture and Sport Goals of an Archaeological Management Overview and Context: Plan The Ontario Heritage Act is administered by the Ministry of Tourism, Culture and Sport. The The two goals of an AMP are to: actauthorizes the establishment of provincial compile an inventory and map significant policies, priorities and programs for conserving archaeological resources to guide archaeological heritage, built heritage archaeological assessments in and cultural heritage landscapes. development or project proposals provide policies and procedures for the Archaeological Management Plans (AMPs) appropriate assessment and protection of support the implementation of municipal known or potential archaeological sites. policies and procedures for identifying and conserving archaeological resources, as well Creating a geographic information system asthe cultural heritage and archaeological (GIS)-based planning tool or using maps to policies of the Provincial Policy Statement, identify known or potential archaeological 2014 (PPS, 2014) issued under the Planning sites lets municipal staff screen Act. development or proposals and identify when an archaeological assessment by a What is an Archaeological Management licensed archaeologist is required. Plan? Including policies and procedures for An AMP should include: identifying and conserving known or potential archaeological sites in the municipal land use maps of the municipality that identify: decision-making process, the municipal o known archaeological sites official plan and other strategic municipal o sites with archaeological potential documents streamlines questions like how o archaeologically sensitive areas where Indigenous communities should be engaged known significant or culturally-sensitive during the land use planning process when archaeological sites are present and archaeological resources may be where the probability of finding another encountered, or how to address site is high unanticipated archaeological discoveries. processes and procedures for identifying and managing archaeological resources within a municipality aprotocol for the engagement of Indigenous communities in the identification of known or potential archaeological sites. Page 30 of 42 6.j) Roz Llewellyn, Coordinator, Community Recreation, corre... Who develops an AMP? Relevant Policies from the PPS, 2014*: 2.6.2Development and site alteration shall not A municipality (or consultant on behalf of a be permitted on lands containing municipality) can develop an AMP for all or archaeological resources or areas of part of the lands under its jurisdiction. archaeological potential unless significant Typically, the mapping of archaeological archaeological resources have been resources included in an AMP is based on conserved. an archaeological potential model developed by a licensed archaeologist. The 2.6.4Planning authorities should consider and development of archaeological promote archaeological management management plans and their integration into plans and cultural plans in conserving land use planning documents and cultural heritage and archaeological processes is the responsibility of the resources. municipality. 2.6.5Planning authorities shall consider the Developing an AMP interests of Aboriginal communities in conserving cultural heritage and The format of an AMP can be tailored to the archaeological resources. land use planning needs of a municipality. We encourage locally-developed policies *Terms in italics are defined in the PPS, 2014. and procedures that can be easily implemented by municipal staff. Typical Benefits of having an AMP AMP Process An Archaeological Management Plan can benefit a municipality by: Compile Inventory ensuring archaeological resources are identified, assessed, and protected identifying, protecting and integrating Indigenous & Local archaeological resources in land use Community Engagement planning providing clear and consistent direction to development proponents Historical Research providing an effective tool for screening & Data Collection development providing a forum for Indigenous engagement Data Analysis & Site allowing for cultural heritage educational Potential Model/Map opportunities linking to other strategic municipal initiatives such as municipal cultural plans Develop Archaeological guiding site management plans for the long- Policies/ term conservation of sites in situ. Procedures Implement Plan 2 Page 31 of 42 6.j) Roz Llewellyn, Coordinator, Community Recreation, corre... Six steps in designing an AMP: Constructing an archaeological site potential model 1) Compile a detailed inventory of archaeological sites, either registered or A key step in developing an AMP is the unregistered, within the municipality. construction of an archaeological site Through a ministry-municipal data sharing potential model, which identifies the specific agreement, the Ministry of Tourism, Culture cultural, environmental, and topographical and Sport will share archaeological site factors that have influenced human land data with the municipality for land use use and settlement patterns over time. planning purposes. Archaeological site potential models are 2) Collect local input and knowledge from usually developed by a licensed Indigenous communities, the public, archaeologist and should include the municipal heritage committees and local following data layers: heritage stakeholders. 3) geology, including information on pre-contact and historical settlement history soils, drainage, and topography in relation to potential locations of proximity to water Indigenous and non-Indigenous degree of recent ground archaeological sites and resources. disturbances 4) Develop an archaeological site potential known land and marine model (see page 4 for more detail) archaeological site locations identifying specific cultural, environmental historic transportation routes and and topographical factors that have settlement patterns influenced human land use and settlement sites associated with significant patterns over time. events, individuals or groups, which may be evidenced by 5) Establish comprehensive guidelines, commemorative plaques or policies and procedures to integrate the monuments. framework (e.g., official plan), including but These factors collectively result in a model not limited to contingency plans for where evidence of historical patterns of land unanticipated archaeological discoveries, use and settlement emerge. By applying Indigenous community engagement these patterns to the landscape, the model strategies, site management plans, and identifies areas of greater and lesser archaeological review procedures. archaeological potential to help determine locations within a municipality requiring 6) Implement the AMP by integrating it into archaeological assessment(s). day-to-day operations across the be re-evaluated every three to five years to incorporate changes made to legislation or provincial criteria, include updated procedures or protocols, and to remove previously-assessed areas, as applicable. 3 Page 32 of 42 6.j) Roz Llewellyn, Coordinator, Community Recreation, corre... Example of Archaeological Site Integrating an AMP into municipal Potential Model Mapping planning policies and processes The creation of an AMP and related policies can greatly enhance the conservation of archaeological resources while expediting the development plan review processes. A municipality can integrate its AMP into its planning policies and processes by: a) Incorporating archaeological policies into the municipal official plan Official plan policies can outline long-term protection policies and related tools, such as zoning, heritage conservation easement agreements and archaeological site management plans. The official plan can identify where archaeological assessments are required. Base-mapping for a section of the Rideau Canal Areas of archaeological potential can be corridor in the City of Ottawa. mapped in the official plan and made b) Reviewing development proposals and municipal projects Ontario Regulation 544/06 requires that an archaeological assessment be submitted as part of a complete application for a plan of subdivision in lands that contain known archaeological resources or any areas of archaeological potential. By mapping areas of archaeological potential ahead of time, the AMP can be used to screen subdivision applications during the pre-consultation stage to determine whether an archaeological assessment is required. Conditions for the conservation of archaeological sites in situ may also be incorporated into draft plans of subdivision Mapping of the same corridor overlain in red or condominium at the request of the marking areas of archaeological potential, proponent or approval authority. The AMP Courtesy of the City of Ottawa. can also support Environmental Assessment Act requirements for infrastructure-related projects such as road, water/wastewater or bridge projects. 4 Page 33 of 42 6.j) Roz Llewellyn, Coordinator, Community Recreation, corre... These include municipal staff (e.g., Municipal approvals and projects that those who maintain the AMP GIS may be subject to archaeological potential data layers, municipal planning assessments include: and engineering staff, public works staff, etc.), archaeological review officers and plans of subdivision and condominium heritage planners at the Ministry of site-specific official plan and zoning Tourism, Culture, and Sport, as well as amendments Indigenous communities, archaeological stakeholders and the broader land small-scale applications, such as consents development industry. to sever land municipal infrastructure projects involving Engaging Indigenous communities, local the construction, erection or placement of a building or structure, such as road communities and heritage groups construction and widening, and sewage and The design, implementation and review water projects of Archaeological Management Plans site alteration activities like site grading, should be undertaken with the excavation, removal of topsoil/peat, placing participation of Indigenous communities, and dumping of fill, and drainage works local communities, and stakeholders, demolition or relocation of buildings or such as local heritage groups. structures on heritage properties Involvement of Indigenous communities in the development of an AMP is Developing an AMP implementation important in light of policy 2.6.5 of the PPS, 2014. and review procedure for municipal staff Engagement methods can include municipal AMP steering committees, public meetings, educational programs An archaeological review procedure can and opportunities to involve the public in determine if a proposed planning application or archaeological activities. other site alteration activities require an archaeological field assessment. The review The Standards and Guidelines for procedure should also outline the Ministry of Consultant Archaeologists also provide Tourism, Culture and Sport's review process for guidance on Engaging Aboriginal the archaeological assessment report and Communities in Archaeology. . Local heritage groups that may have an Critical to ensuring the protection of interest in the conservation of archaeological resources from the beginning of archaeological resources include: a project is to determine who should consult an AMP and when in the planning and professionally licensed, academic and development process this should occur. vocational archaeologists Establishing and implementing a municipal chapters and members of the Ontario archaeological review procedure requires close Archaeology Society (OAS) co-operation between many different groups. researchers or students from colleges or universities and historical societies municipal heritage committees 55 Page 34 of 42 6.j) Roz Llewellyn, Coordinator, Community Recreation, corre... For More Information: Note to User: Ministry of Tourism, Culture and Sport This InfoSheet provides a summary of Culture Division complex matters and reflects legislation, Archaeology Program Unit policies and practices that are subject to (416) 212-8886 change. It should not be relied upon as a www.mtc.gov.on.ca substitute for specialized legal or professional advice in connection with any particular matter and should not be website includes a list of licensed construed as legal advice by the Ministry of consultant archaeologists. Municipal Affairs or the Ministry of Tourism, Culture and Sport. The user is solely Ministry of Municipal Affairs responsible for any use or the application of Provincial Planning Policy Branch this information. As such, these ministries (416) 585-6014 do not accept any legal responsibility for the www.ontario.ca/municipal contents of this InfoSheet or for any consequences, including direct or indirect Municipal Services Offices liability, arising from its use. Central (Toronto) (416) 585-6226 Toll Free: 800-668-0230 Western (London) (519) 873-4020 Toll Free: 800-265-4736 Eastern (Kingston) (613) 545-2100 Toll Free: 800-267-9438 Produced by the Ministry of Municipal Affairs, Northeastern (Sudbury) Provincial Planning Policy Branch (705) 564-0120 ISBN 978-1-4606-8825-0 (PDF) Toll Free: 800-461-1193 ISBN 978-1-4606-8824-3 (HTML) © Northwestern (Thunder Bay) Paid for by the Government of Ontario (807) 475-1651 Disponible en français: Les plans de Toll Free: 800-465-5027 gestion archéologique 6 Page 35 of 42 6.k) Roz Llewellyn, Coordinator, Community Recreation, corre... Page 36 of 42 6.k) Roz Llewellyn, Coordinator, Community Recreation, corre... 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