06 14 2017 Council Meeting Minutes6 Township of
Proud Heritage, Exciting Future
Wednesday, June 14, 2017
The Township of Oro-Medonte
Council Meeting Minutes
Council Chambers
2014-2018 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Barbara Coutanche
Councillor Scott Macpherson
Councillor Phil Hall (arrived @ 9:15 a.m.)
Councillor John Crawford
Councillor Scott Jermey
Time: 9:02 a.m.
Staff Robin Dunn, Chief Administrative Officer; Doug Irwin, Director, Legislative
Present: Services/Clerk; Andria Leigh, Director, Development Services; Donna
Hewitt, Director, Corporate & Strategic Initiatives; Shawn Binns, Director,
Operations and Community Services; Hugh Murray, Fire Chief; Tamara
Obee, Manager, Human Resources, Health & Safety; Lisa McNiven,
Manager, Operations; Justin Metras, Manager, Infrastructure & Capital
Projects; Michelle Jakobi, Manager, Environmental Services Compliance
& Capital Projects Manager.
1. Call to Order- Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
moment of reflection.
Page 1 of 22
Council Minutes — Wednesday, June 14, 2017.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C170614-1
Moved by Macpherson, Seconded by Jermey
Be it resolved that the agenda for the Council meeting of Wednesday, June 14, 2017 be
received and adopted, as amended to withdraw Item 4d) Shawn Binns, Director, Operations
& Community Services re: Solicitor -client privilege (Ministry of Transportation (MTO) /
Township Responsibilities), which will be brought forward to the June 21, 2017 Council
meeting.
Carried.
3. Disclosure of Pecuniary Interest:
Councillor Crawford declared a pecuniary interest on Item 4e) Shawn Binns, Director,
Operations & Community Services; Andria Leigh, Director, Development Services re:
Litigation affecting the municipality (Special Events Permits) and Item 15e) Correspondence
dated June 6, 2017 from Ed Campbell, President, Oro Agricultural Society re: Letter of
Support - Oro Agricultural Society Lottery as he is 1 st Vice -President of the Oro Agricultural
Society. Councillor Crawford left the Chambers during Item 4e) and left the table during Item
15e) and did not participate in the discussion or vote on the matters.
Councillor Jermey declared a pecuniary interest on Item 4e) Shawn Binns, Director,
Operations & Community Services; Andria Leigh, Director, Development Services re:
Litigation affecting the municipality (Special Events Permits) and Item 15e) Correspondence
dated June 6, 2017 from Ed Campbell, President, Oro Agricultural Society re: Letter of
Support - Oro Agricultural Society Lottery as he exhibits cattle at the Oro World's Fair and
receives prize money. Councillor Jermey left the Chambers during Item 4e) and left the
table during Item 15e) and did not participate in the discussion or vote on the matters.
Page 2 of 22
Council Minutes — Wednesday, June 14, 2017.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C170614-2
Moved by Coutanche, Seconded by Crawford
Be it resolved that we do now go in Closed Session at 9:04 a.m. to discuss
• acquisition/disposition of land (Waste Water Treatment);
• labour relations/employee negotiations (Reorganization Realignment)
• personal matter affecting an identifiable individual (Legislative Services);
• litigation affecting the municipality (Oro-Medonte Community Centre); (Special Events
Permit); (Burl's Creek).
Carried.
b) Motion to Rise and Report.
Motion No. C170614-3
Moved by Jermey, Seconded by Macpherson
Be it resolved that we do now Rise at 10:07 a.m. and Report on the Closed Session Items 4
f) Robin Dunn, CAO re: Litigation affecting the municipality (Burl's Creek);
g) Robin Dunn, CAO re: Acquisition/disposition of land (Waste Water Treatment);
h) Robin Dunn, CAO re: Personal matters about an identifiable individual (Legislative
Services);
i) Robin Dunn, CAO re: Labour relations/employee negotiations (Reorganization
Realignment);
and that Closed Session Items 4
c) Shawn Binns, Director, Operations & Community Services re: Litigation affecting the
municipality (Oro-Medonte Community Centre);
e) Shawn Binns, Director, Operations & Community Services; Andria Leigh, Director,
Development Services re: Litigation affecting the municipality (Special Events Permits);
be brought forward to Item 18 Closed Session Items (Unfinished Items).
Carried.
Page 3 of 22
Council Minutes —Wednesday, June 14, 2017.
c) Shawn Binns, Director, Operations & Community Services re: Litigation affecting the
municipality (Oro-Medonte Community Centre).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director, Legislative Services/Clerk; Shawn Binns, Director, Operations & Community
Services; Justin Metras, Manager, Infrastructure & Capital Projects.
Motion No. C170614-4
Moved by Crawford, Seconded by Coutanche
Be it resolved that the confidential correspondence dated May 31, 2017 and presented by
Shawn Binns, Director, Operations & Community Services re: Litigation affecting the
municipality (Oro-Medonte Community Centre) be received.
Carried.
d) Shawn Binns, Director, Operations & Community Services re: Solicitor -client
privilege (Ministry of Transportation (MTO) / Township Responsibilities).
This item was withdrawn to be brought forward to the June 21, 2017 Council meeting.
e) Shawn Binns, Director, Operations & Community Services; Andria Leigh, Director,
Development Services re: Litigation affecting the municipality (Special Events Permits).
Councillor Crawford declared a pecuniary interest on Item 4e) Shawn Binns, Director,
Operations & Community Services; Andria Leigh, Director, Development Services re:
Litigation affecting the municipality (Special Events Permits) and Item 15e) Correspondence
dated June 6, 2017 from Ed Campbell, President, Oro Agricultural Society re: Letter of
Support - Oro Agricultural Society Lottery as he is 1St Vice -President of the Oro Agricultural
Society. Councillor Crawford left the Chambers during Item 4e) and left the table during Item
15e) and did not participate in the discussion or vote on the matters.
Councillor Jermey declared a pecuniary interest on Item 4e) Shawn Binns, Director,
Operations & Community Services; Andria Leigh, Director, Development Services re:
Litigation affecting the municipality (Special Events Permits) and Item 15e) Correspondence
dated June 6, 2017 from Ed Campbell, President, Oro Agricultural Society re: Letter of
Support - Oro Agricultural Society Lottery as he exhibits cattle at the Oro World's Fair and
receives prize money. Councillor Jermey left the Chambers during Item 4e) and left the
table during Item 15e) and did not participate in the discussion or vote on the matters.
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director, Legislative Services/Clerk; Andria Leigh, Director, Development Services; Donna
Hewitt, Director, Corporate & Strategic Initiatives; Shawn Binns, Director, Operations &
Community Services.
Page 4 of 22
Council Minutes— Wednesday, June 14, 2017.
Motion No. C170614-5
Moved by Macpherson, Seconded by Hall
Be it resolved
1. That the confidential correspondence and confidential verbal information presented by
Shawn Binns, Director, Operations & Community Services & Andria Leigh, Director,
Development Services re: Litigation affecting the municipality (Special Event Permits) be
received.
2. And That staff proceed as directed.
Carried.
f) Robin Dunn, CAO re: Litigation affecting the municipality (Burl's Creek).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director, Legislative Services/Clerk; Andria Leigh, Director, Development Services; Donna
Hewitt, Director, Corporate & Strategic Initiatives.
Motion No. C170614-6
Moved by Coutanche, Seconded by Crawford
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO re:
Litigation affecting the municipality (Burl's Creek) be received and that staff proceed as
directed.
Carried.
g) Robin Dunn, CAO re: Acquisition/disposition of land (Waste Water Treatment).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director, Legislative Services/Clerk; Andria Leigh, Director, Development Services; Donna
Hewitt, Director, Corporate & Strategic Initiatives.
Motion No. C170614-7
Moved by Jermey, Seconded by Macpherson
Be it resolved that the confidential correspondence dated June 14, 2017 and confidential
verbal information presented by Robin Dunn, CAO re: Acquisition/disposition of land (Waste
Water Treatment) be received and that the CAO proceed as outlined and report back
accordingly.
Carried.
Page 5 of 22
Council Minutes —Wednesday, June 14, 2017.
h) Robin Dunn, CAO re: Personal matters about an identifiable individual (Legislative
Services).
The following staff were present: Robin Dunn, Chief Administrative Officer/Acting Clerk;
Tamara Obee, Manager, Human Resources, Health & Safety.
Motion No. C170614-8
Moved by Crawford, Seconded by Coutanche
Be it resolved that the confidential correspondence dated May 29, 2017 and presented by
Robin Dunn, CAO re: Personal matters about an identifiable individual (Legislative Services
— Irwin) be received with regrets and best wishes
Carried.
i) Robin Dunn, CAO re: Labour relations/employee negotiations (Reorganization
Realignment).
The following staff were present: Robin Dunn, Chief Administrative Officer/Acting Clerk;
Tamara Obee, Manager, Human Resources, Health & Safety.
Motion No. C170614-9
Moved by Macpherson, Seconded by Jermey
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO re:
Labour relations/employee negotiations (Reorganization Realignment) be received; and that
the CAO proceed as outlined.
Carried.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, May 24, 2017.
Motion No. C170614-10
Moved by Coutanche, Seconded by Crawford
Be it resolved that the draft minutes of the Council meeting held on Wednesday, May 24,
2017 be received and adopted as printed and circulated.
Carried.
Page 6 of 22
Council Minutes — Wednesday, June 14, 2017.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
8. Deputations:
None.
9. Presentations:
a) Michael Walters, CAO, Lake Simcoe Region Conservation Authority re: Lake Simcoe
Phosphorus Offset Program.
Motion No. C170614-11
Moved by Crawford, Seconded by Coutanche
Be it resolved that the PowerPoint presentation presented by Michael Walters, CAO, Lake
Simcoe Region Conservation Authority re: Lake Simcoe Phosphorus Offset Program be
received and referred to staff for a report.
Carried.
10.Identification From the Public of an Agenda Item of Interest:
Provides an opportunity for members of the public to identify an agenda item which the
public member may request be brought forward and considered earlier in the meeting.
11. Open Forum:
No one provided comments.
Page 7 of 22
Council Minutes —Wednesday, June 14, 2017.
12. Reports of Municipal Officers:
a) Report No. F12017-12, Mark DesLauriers, Chief Financial Officer/Treasurer re:
Statement of Accounts — May 31, 2017.
Motion No. C170614-12,
Moved by Jermey, Seconded by Macpherson
Be it resolved
1. That Report No. F12017-12, Mark DesLauriers, Chief Financial Officer/Treasurer re:
Statement of Accounts — May 31, 2017 be received for information only.
2. And that the accounts for the month of May totaling $1,890,413.63 be received.
Carried.
b) Report No DS2017-070, Andria Leigh, Director, Development Services re: Request for
Temporary 2nd Dwelling — 35 Ingram Road (Chesney) [Refer to Item 17h)].
Motion No. C170614-13
Moved by Macpherson, Seconded by Jermey
Be it resolved
1. That Report No. DS2017-070, Andria Leigh, Director, Development Services re: Request
for Temporary 2nd Dwelling - 35 Ingram Road (Chesney) be received and adopted.
2. That Council authorizes the request of John and Alexandra Chesney to temporarily
reside in the existing dwelling, which is to be demolished after the completion of the new
single detached dwelling, to a maximum of twelve months from the time of issuance of
the building permit for the new single detached dwelling.
3. That the appropriate by-law authorizing the temporary agreement be brought forward for
Council's consideration.
4. And that the applicant be advised of Council's decision under the Director, Development
Services' signature.
Carried.
Page 8 of 22
Council Minutes — Wednesday, June 14, 2017.
c) Report No. FD2017-04, Hugh Murray, Fire Chief re: Tender for Purchase of Used SCBA
Equipment.
Motion No. C170614-14
Moved by Coutanche, Seconded by Crawford
Be it resolved
1. That Report No. FD2017-04, Hugh Murray, Fire Chief re: Tender for Purchase of Used
SCBA Equipment be received and adopted.
2. And that Council authorize the Fire Chief to proceed with the offer from Dalmatian Fire
Equipment.
Carried.
d) Report No. ES2017-08, Michelle Jakobi, Manager, Environmental Services Compliance
& Capital Projects re: Sensus Smart Point Radio Frequency Units.
Motion No. C170614-15
Moved by Jermey, Seconded by Macpherson
Be it resolved
1. That Report No. ES2017-08, Michelle Jakobi, Manager, Environmental Services
Compliance & Capital Projects re: Sensus Smart Point Radio Frequency Units be
received and adopted.
2. That the Tendering and Procurement By -Law be waived, under the provision of Section 7
(Exceptions) in order to complete the supply and installation of Sensus Smart Point Radio
Frequency Units by Wamco Municipal Products Inc.
3. And that the supplier be advised of Council's decision under the Manager, Environmental
Services Compliance & Capital Projects' signature.
Carried.
e) Report No. CS12017-08, Donna Hewitt, Director, Corporate & Strategic Initiatives re:
Corporate Projects Status Update — May 2017.
Motion No. C170614-16
Moved by Crawford, Seconded by Coutanche
Be it resolved that Report No. CS12017-08, Donna Hewitt, Director, Corporate & Strategic
Initiatives re: Corporate Projects Status Update — May 2017 be received for information only.
Carried.
Page 9 of 22
Council Minutes — Wednesday, June 14, 2017.
f) Report No. CS12017-09, Donna Hewitt, Director, Corporate & Strategic Initiatives re:
Water Provision — Small Crescent Industrial Park.
Motion No. C170614-17
Moved by Macpherson, Seconded by Jermey
Be it resolved
1. That Report No. CS12017-09, Donna Hewitt, Director, Corporate & Strategic Initiatives re:
Water Provision — Small Crescent Industrial Park be received and adopted;
2. That Council authorizes an additional financial commitment of up to $5,000 to be
financed from the budget stabilization reserve fund;
3. That Council authorizes staff to purchase the required water tanks from FRP
Manufacturing (2010) Inc.;
4. That Council authorizes the CAO to award the tender for installation of the water tanks
provided tender results are within the presented budget;
5. And That staff report back on project progress at the July, 2017 Council meeting.
Carried.
g) Shawn Binns, Director, Operations & Community Services re: Lot 20, Concession 5,
Township Acquisition of Land from the United Church of Canada.
Motion No. C170614-18
Moved by Coutanche, Seconded by Crawford
Be it resolved
1. That the correspondence presented by Shawn Binns, Director, Operations & Community
Services re: Lot 20, Concession 5, Township Acquisition of Land from the United Church
of Canada be received.
2. That the Mayor and Clerk be authorized to execute all required documentation.
3. And That Shawn Binns, Director, Operations & Community Services proceed accordingly.
Carried.
Page 10 of 22
Council Minutes — Wednesday, June 14, 2017
h) Report No. OCS2017-21, Shawn Binns, Director, Operations & Community Services re:
Award of Tender OCS 2017-011, Guiderail Installation — Various Locations [to be
distributed at meeting].
Motion No. C170614-19
Moved by Jermey, Seconded by Coutanche
Be it resolved
1. That Report No. OCS2017-21, Shawn Binns, Director, Operations & Community Services
re: Award of Tender OCS 2017-011, Guiderail Installation — Various Locations be
received and adopted.
2. That Tender OCS 2017-011 Guiderail Installation - Various Locations be awarded to
Peninsula Construction Ltd. in the amount of $53,252.00 plus HST.
3. That staff be authorized to undertake additional guiderail work up to an upset limit of the
2017 capital budget allocation of $100,000 following a mid -year variance review and
authorization from the CAO.
4. That the Director, Operations and Community Services be authorized to execute the
appropriate agreements on behalf of the Township.
5. And that the bidders be thanked, and notified under the Director, Operations and
Community Services' signature.
Carried.
i) Report No. OCS2017-23, Shawn Binns, Director, Operations & Community Services re:
Award of Tender OCS 2017-012, Supply and Delivery of one (1) Asphalt Hotbox [to be
distributed at meeting].
Motion No. C170614-20
Moved by Crawford, Seconded by Coutanche
Be it resolved
1. That Report No. OCS2017-23, Shawn Binns, Director, Operations & Community
Services re: Award of Tender OCS 2017-012, Supply and Delivery of one (1)
Asphalt Hotbox be received and adopted.
2. That Tender OCS 2017-012 Supply and Delivery of one (1) Asphalt Hotbox be
awarded to Heat Design Equipment Inc. in the amount of $36,165.00 plus HST.
3. That the $1,801.50 in excess of the 2017 budget allocation be an overrun to the
2017 budget.
4. That the Director, Operations and Community Services be authorized to execute the
appropriate agreements on behalf of the Township.
5. And that the bidders be thanked and notified under the Director, Operations &
Community Services' signature.
Carried.
Page 11 of 22
Council Minutes — Wednesday, June 14, 2017.
j) Robin Dunn, CAO, re: Association of Municipalities of Ontario (AMO), 2017 Annual
Conference Municipal Delegation Request.
Motion No. C170614-21
Moved by Coutanche, Seconded by Jermey
Be it resolved
1. That the correspondence presented by Robin Dunn, CAO, re: Association of
Municipalities of Ontario (AMO), 2017 Annual Conference Municipal Delegation Request
be received.
2. And That the CAO's office request the appropriate delegations.
Carried.
k) Doug Irwin, Director, Legislative Services/Clerk re: Reschedule of June 21, 2017 Council
Meeting Open Session Commencement Time.
Motion No. C170614-22
Moved by Coutanche, Seconded by Crawford
Be it resolved
1. That the information presented by Doug Irwin, Director, Legislative Services/Clerk re:
Reschedule of June 21, 2017 Council Meeting Open Session Commencement Time be
received.
2. And Whereas Motion No. C170524-19 identified that the public session of the Council
Meeting to be held on June 21, 2017 was to commence at 7:00 p.m.
3. And Whereas there a significant number of Recognition of Achievements and
Presentations have been scheduled for the June 21, 2017 Council meeting.
4. Now Therefore Be it Resolved that the commencement times for the June 21, 2017
Council Meeting be established as follows:
- 10:00 a.m. Closed Session;
- 2:00 p.m. Open Session, excluding Recognition of Achievements; Deputations; and
Presentations;
- 7:00 p.m. Recognition of Achievements; Deputations; and Presentations
5. And That the Clerk's Office advise staff and the public of Council's decision.
Carried.
Page 12 of 22
Council Minutes — Wednesday, June 14, 2017.
13. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following members of Council provided updates: Mayor H.S. Hughes, Deputy
Mayor Hough, Councillors Coutanche, Crawford, and Jermey.
b) Mayor H.S. Hughes, correspondence dated May 18, 2017 from Municipality of Killarney
re: Changes Under Consideration to the Municipal Act, 2001, End to Payments Out of
Court for Municipalities.
Motion No. C170614-23
Moved by Jermey, Seconded by Coutanche
Be it resolved
1. That the correspondence dated May 18, 2017 from Municipality of Killarney and presented
by Mayor H.S. Hughes re: Changes Under Consideration to the Municipal Act, 2001, End
to Payments Out of Court for Municipalities be received.
2. That the Council of the Township of Oro-Medonte supports the Municipality of Killarney
resolution re: Changes Under Consideration to the Municipal Act, 2001, End to Payments
Out of Court.
3. And That the Premier; Minister of Municipal Affairs; the Leader of the Progressive
Conservative Party & MPP Simcoe North; the Leader of the New Democratic Party; and
the Municipality of Killarney be advised of Council's decision under the Mayor's signature.
Carried.
Page 13 of 22
Council Minutes — Wednesday, June 14, 2017.
c) Deputy Mayor Hough, correspondence dated May 23, 2017 from Municipality of East
Ferris re: Cheryl Gallant, MP, Renfrew-Nipissing-Pembroke Support of Resolution,
Removal of tax exempt portion of remuneration for Council.
Motion No. C170614-24
Moved by Crawford, Seconded by Coutanche
Be it resolved
1. That the correspondence dated May 23, 2017 from the Municipality of East Ferris and
presented by Deputy Mayor Hough re: Cheryl Gallant, MP, Renfrew-Nipissing-Pembroke
Support of Resolution, Removal of tax exempt portion of remuneration for Council be
received.
2. That the Council of the Township of Oro-Medonte supports the Municipality of East Ferris'
resolution re: Removal of tax exempt portion of remuneration for Council.
3. And That Prime Minister Trudeau; Bruce Stanton, MP Simcoe North; Alex Nuttall, MP
Barrie-Springwater-Oro-Medonte, County of Simcoe, Association of Municipalities of
Ontario (AMO); and the Municipality of East Ferris be advised of Council's decision under
the Mayor's signature.
Carried.
d) Mayor H.S. Hughes, correspondence dated May 23, 2017 from the Municipality of
Brockton re: Oppose Amendment to the Conservation Authorities Act.
Motion No. C170614-25
Moved by Coutanche, Seconded by Jermey
Be it resolved
1. That correspondence dated May 23, 2017 from the Municipality of Brockton and
presented by Mayor H.S. Hughes, re: Oppose Amendment to the Conservation
Authorities Act be received.
2. That the Township of Oro-Medonte supports the correspondence from the Municipality of
Brockton.
3. And That the Premier; the Leader of the Progressive Conservative Party & MPP Simcoe
North; the Leader of the New Democratic Party; the Lake Simcoe Region Conservation
Authority; the Nottawasaga Valley Conservation Authority; and the Municipality of
Brockton be advised of Council's decision under the Mayor's signature.
Carried.
Page 14 of 22
Council Minutes — Wednesday, June 14, 2017.
14. Consent Agenda:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Open House Information Session, Future Development of
Danny McHugh Memorial Park, Thursday, June 15, 2017, 6:00 p.m., Branch 619,
Warminster Legion, 9767 Highway 12.
2. Severn Sound Environmental Association (SSEA), 20th Annual Open House,
Wyebridge Community Centre (8340 County Rd 93, Wyebridge), Thursday, June 22,
2017, 1:00 p.m. - 4:00 p.m.
3. Township of Oro-Medonte, Notice of Closure, Replacement of Line 9 North Bridge,
Closed beginning Monday, March 20, 2017 and Scheduled to Reopen July 2017.
b) Minutes of Barrie Public Library Board meeting held on Thursday, April 27, 2017.
Staff Recommendation: Receive for Information Only.
c) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, April 28,
2017.
Staff Recommendation: Receive for Information Only.
d) Minutes of Nottawasaga Valley Conservation Authority meeting held on Friday, April 28,
2017.
Staff Recommendation: Receive for Information Only.
e) Correspondence dated May 15, 2017 from S. Russell, Executive Correspondence
Officer re: Federal Infrastructure Phase 2 Incrementality Resolution.
Staff Recommendation: Receive for Information Only.
f) Correspondence dated May 19, 2017 from Jennifer Willoughby, Deputy Clerk, Town of
Shelburne re: Canada 150 Tree Planting Initiative - Highway of Hero's.
Staff Recommendation: Receive for Information Only.
g) Correspondence dated May 25, 2017 from Pat Vanini, Executive Director, Association of
Municipalities of Ontario (AMO) re: Local Share Report.
Staff Recommendation: Receive for Information Only.
h) Correspondence dated May 25, 2017 from Sue Bragg, Partner, Collins Barrow re: Audit
of the Consolidated Financial Statements of Township of Oro-Medonte.
Staff Recommendation: Receive for Information Only.
i) Correspondence dated May 30, 2017 from David Parks, Director of Planning,
Development and Tourism, County of Simcoe re: Notice of Funding Commitment, Trails
Connecting Communities Program 2017, Bayview Memorial Beach Accessible Trail
Project.
Staff Recommendation: Receive for Information Only.
Page 15 of 22
Council Minutes — Wednesday, June 14, 2017.
Motion No. C170614-26
Moved by Coutanche, Seconded by Crawford
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Open House Information Session, Future
Development of Danny McHugh Memorial Park, Thursday, June 15, 2017, 6:00
p.m., Branch 619, Warminster Legion, 9767 Highway 12.
2. Severn Sound Environmental Association (SSEA), 20th Annual Open House,
Wyebridge Community Centre (8340 County Rd 93, Wyebridge), Thursday, June
22th from 1:00 p.m. to 4:00 p.m.
3. Township of Oro-Medonte, Notice of Closure, Replacement of Line 9 North
Bridge, Closed beginning Monday, March 20, 2017 and Scheduled to Reopen
July 2017.
b) Minutes of Barrie Public Library Board meeting held on Thursday, April 27, 2017.
Received for Information Only.
c) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, April
28, 2017.
Received for Information Only.
d) Minutes of Nottawasaga Valley Conservation Authority meeting held on Friday, April
28, 2017.
Received for Information Only.
e) Correspondence dated May 15, 2017 from S. Russell, Executive Correspondence
Officer re: Federal Infrastructure Phase.2 Incrementality Resolution.
Received for Information Only.
f) Correspondence dated May 19, 2017 from Jennifer Willoughby, Deputy Clerk, Town
of Shelburne re: Canada 150 Tree Planting Initiative - Highway of Hero's.
Received for Information Only.
g) Correspondence dated May 25, 2017 from Pat Vanini, Executive Director,
Association of Municipalities of Ontario (AMO) re: Local Share Report.
Received for Information Only.
h) Correspondence dated May 25, 2017 from Sue Bragg, Partner, Collins Barrow re:
Audit of the Consolidated Financial Statements of Township of Oro-Medonte.
Received for Information Only.
i) Correspondence dated May 30, 2017 from David Parks, Director of Planning,
Development and Tourism, County of Simcoe re: Notice of Funding Commitment,
Trails Connecting Communities Program 2017, Bayview Memorial Beach Accessible
Trail Project.
Received for Information Only.
Carried.
Page 16 of 22
Council Minutes — Wednesday, June 14, 2017.
15. Communications/Petitions:
a) Correspondence dated May 16, 2017 from Karla Musso-Garcia, President, Simcoe
County Road Supervisors Association re: Request for Written Support to host 2020
AORS Trade Show in Simcoe County.
Motion No. C170614-27
Moved by Jermey, Seconded by Coutanche
Be it resolved
1. That the correspondence dated May 16, 2017 from Karla Musso-Garcia, President,
Simcoe County Road Supervisors Association, re: Request for Written Support to host
the 2020 Association of Ontario Road Supervisors (AORS) Trade Show in Simcoe
County be received.
2. And That a letter of support to host the 2020 AORS Trade Show in Simcoe County be
forwarded, under the Mayor's signature, to The Simcoe County Road Supervisors
Association.
Carried.
b) Correspondence dated May 23, 2017 from Sarah Huter, Marketing & Promotions
Director, Mount St. Louis Moonstone re: Request for Municipal Significance, Tough
Mudder Event, August 19/20, 2017.
Motion No. C170614-28
Moved by Crawford, Seconded by Coutanche
Be it resolved
1. That the correspondence dated May 23, 2017 from Sarah Huter, Marketing & Promotions
Director, Mount St. Louis Moonstone re: Request to Designate Tough Mudder Event,
Municipal Significance and Request Exemption to Noise By -Law, August 19-20, 2017 be
received.
2. That the Tough Mudder event hosted by Mount St. Louis Moonstone on August 19-20,
2017 be designated as "municipally significant".
3. That provided the event is concluded by 11:00 p.m, no exemption to the Noise By-law is
required.
4. And That the applicant be advised accordingly, under the Mayor's signature, to assist
them in their application to the Alcohol Gaming Commission of Ontario.
Carried.
Page 17 of 22
Council Minutes — Wednesday, June 14, 2017.
c) Correspondence dated May 26, 2017 from Biagio Rinaldi, on behalf of Nick and Cathy
Rinaldi re: Request to Lift 0.3m Reserve for Block'H', Plan M-118.
Motion No. C170614-29
Moved by Coutanche, Seconded by Jermey
Be it resolved that the correspondence dated May 26, 2017 from Biagio Rinaldi, on behalf of
Nick and Cathy Rinaldi re: Request to Lift 0.3m Reserve for Block'H', Plan M-118 be
received and referred to staff for a report.
Carried.
d) Correspondence dated June 6, 2017 from Ed Campbell, President, Oro Agricultural
Society re: Letter of Support - Oro Agricultural Society Lottery.
Councillor Crawford declared a pecuniary interest on Item 4e) Shawn Binns, Director,
Operations & Community Services; Andria Leigh, Director, Development Services re:
Litigation affecting the municipality (Special Events Permits) and Item 15e) Correspondence
dated June 6, 2017 from Ed Campbell, President, Oro Agricultural Society re: Letter of
Support - Oro Agricultural Society Lottery as he is 1St Vice -President of the Oro Agricultural
Society. Councillor Crawford left the Chambers during Item 4e) and left the table during Item
15e) and did not participate in the discussion or vote on the matters.
Councillor Jermey declared a pecuniary interest on Item 4e) Shawn Binns, Director,
Operations & Community Services; Andria Leigh, Director, Development Services re:
Litigation affecting the municipality (Special Events Permits) and Item 15e) Correspondence
dated June 6, 2017 from Ed Campbell, President, Oro Agricultural Society re: Letter of
Support - Oro Agricultural Society Lottery as he exhibits cattle at the Oro World's Fair and
receives prize money. Councillor Jermey left the Chambers during Item 4e) and left the
table during Item 15e) and did not participate in the discussion or vote on the matters.
Motion No. C170614-30
Moved by Coutanche, Seconded by Macpherson
Be it resolved
1. That the correspondence dated June 6, 2017 from Ed Campbell, President, Oro
Agricultural Society re: Letter of Support - Oro Agricultural Society Lottery be received.
2. And that a letter of support be forwarded to the Alcohol and Gaming Commission of
Ontario (AGCO), under the Mayor's signature, to assist the Oro Agricultural Society in
their application to manage and conduct a lottery at the 2017 Oro World's Fair.
Carried.
Page 18 of 22
Council Minutes — Wednesday, June 14, 2017.
16. Notice of Motions:
None.
17. By -Laws:
a) By -Law No. 2017-079: A By-law to Amend By-law 2016-063, "Being a By-law to
Appoint Building Inspectors.
b) By -Law No. 2017-080: A By-law to Amend By-law 2017-049, "Being a By-law to
Appoint Municipal Law Enforcement Officers/Provincial Offences Officers"
c) By -Law No. 2017-081: A By -Law to Amend By -Law, 2016-110, "A By-law of The
Corporation of the Township of Oro-Medonte to Provide for the Imposition of Fees or
Charges" (Fees and Charges By-law).
d) By -Law No. 2017-082: A By -Law to Amend By -Law, 2016-110, "A By-law of The
Corporation of the Township of Oro-Medonte to Provide for the Imposition of Fees or
Charges" (Fees and Charges By-law).
e) By -Law No. 2017-085: A By-law to Amend By-law No. 2015-092, A By-law to
Provide for Remuneration and Expenses for Members of Council and Council's
Appointees to Local Boards and Committees/Technical Support Groups, and
Expenses for Employees.
f) By -Law No. 2017-087: A By-law to Authorize the Execution of a Contract between
The Township of Oro-Medonte and The Severn Township Public Library Board For a
Term of One Year And to Repeal By-law No. 2016-034.
g) By -Law No. 2017-090: A By-law to Authorize the Execution of a Contract between
The Township of Oro-Medonte and The Midland Public Library Board For a Term of
One Year And to Repeal By-law No. 2016-033.
h) By -Law No.2017-093: A By -Law to Authorize the Execution of an Agreement
between the Township of Oro-Medonte and John and Alexandra Chesney to allow
for Two Dwellings.
Page 19 of 22
Council Minutes — Wednesday, June 14, 2017.
Motion No. C170614-31
Moved by Coutanche, Seconded by Crawford
Be it resolved that
a) By -Law No. 2017-079: A By-law to Amend By-law 2016-063, "Being a By-law to Appoint
Building Inspectors.
b) By -Law No. 2017-080: A By-law to Amend By-law 2017-049, "Being a By-law to Appoint
Municipal Law Enforcement Officers/Provincial Offences Officers"
c) By -Law No. 2017-081: A By -Law to Amend By -Law, 2016-110, "A By-law of The
Corporation of the Township of Oro-Medonte to Provide for the Imposition of Fees or
Charges" (Fees and Charges By-law).
d) By -Law No. 2017-082: A By -Law to Amend By -Law, 2016-110, "A By-law of The
Corporation of the Township of Oro-Medonte to Provide for the Imposition of Fees or
Charges" (Fees and Charges By-law).
e) By -Law No. 2017-085: A By-law to Amend By-law No. 2015-092, A By-law to Provide for
Remuneration and Expenses for Members of Council and Council's Appointees to Local
Boards and Committees/Technical Support Groups, and Expenses for Employees
f) By -Law No. 2017-087: A By-law to Authorize the Execution of a Contract between The
Township of Oro-Medonte and The Severn Township Public Library Board For a Term of
One Year And to Repeal By-law No. 2016-034.
g) By -Law No. 2017-090: A By-law to Authorize the Execution of a Contract between The
Township of Oro-Medonte and The Midland Public Library Board For a Term of One Year
And to Repeal By-law No. 2016-033
h) By -Law No.2017-093: A By -Law to Authorize the Execution of an Agreement between
the Township of Oro-Medonte and John and Alexandra Chesney to allow for Two
Dwellings.
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
Carried.
Page 20 of 22
Council Minutes — Wednesday, June 14, 2017.
18. Closed Session Items (Unfinished Items):
a) Motion to go In Closed Session
Motion No. C170614-32
Moved by Crawford, Seconded by Coutanche
Be it resolved that we do now go in Closed Session at 11:44 a.m. to discuss
• litigation affecting the municipality (Oro-Medonte Community Centre); (Special Events
Permit).
Carried.
b) Motion to Rise and Report
Motion No. C170614-33
Moved by Jermey, Seconded by Coutanche
Beit resolved that we do now Rise at 12:45 p.m. and Report on the Closed Session Items 4
c) Shawn Binns, Director, Operations & Community Services re: Litigation affecting the
municipality (Oro-Medonte Community Centre).
e) Shawn Binns, Director, Operations & Community Services; Andria Leigh, Director,
Development Services re: Litigation affecting the municipality (Special Events Permits),
Carried.
Refer to Items 4c) and 4e).
19. Confirmation By -Law:
a) By -Law No. 2017-086: Being a by-law to confirm the proceedings of the Council
meeting held on Wednesday, June 14, 2017.
Motion No. C170614-34
Moved by Jermey, Seconded by Coutanche
Be it resolved that By -Law No. 2017-086: Being a by-law to confirm the proceedings of
the Council meeting held on Wednesday, June 14, 2017 be read a first, second and
third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
Page 21 of 22
Council Minutes —Wednesday, June 14, 2017.
20. Questions from the Public Clarifying an Agenda Item:
One person posed two questions with respect to Items 4c) and 15b).
21.Adjournment:
a) Motion to Adjourn.
Motion No. C170614-35
Moved by Coutanche, Seconded by Crawford
Be it resolved that we do now adjourn at 12:47 p.m.
- F-,-zr
'It V��Fltr'.0111116
Carried.
Page 22 of 22