05 24 2017 Council Agenda
The Township of Oro-Medonte
Council Meeting Agenda
Council Chambers
Wednesday, May 24, 2017
5:45 p.m. - Lions Club International Flag
Raising
6:00 p.m. - Closed Session
7:00 p.m. - Open Session
Page
1. Call to Order - Moment of Reflection:
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
3. Disclosure of Pecuniary Interest:
4. Closed Session Items:
a) Motion to go In Closed Session.
b) Motion to Rise and Report.
c) Andria Leigh, Director, Development Services re: Litigation affecting the
municipality (Burl's Creek).
5. Minutes of Council and Committees:
7 - 25a) Minutes of Council meeting held on Wednesday, May 10, 2017.
26 - 58 b) Minutes of Heritage Committee meeting held on Monday, May 15, 2017.
59 - 62 c) Minutes of Human Resources Committee meeting held on Wednesday, May
17, 2017.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
8. Deputations:
None.
9. Presentations:
None.
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Council Meeting Agenda - May 24, 2017
10. Identification From the Public of an Agenda Item of Interest:
Provides an opportunity for members of the public to identify an agenda item
which the public member may request be brought forward and considered
earlier in the meeting.
11. Open Forum:
The Open Forum provides an opportunity for the public to provide verbal
comments to Council, in Open Session, on matters scheduled on the current
agenda, and shall be conducted as follows:
Open Forum shall last no longer than 20 minutes;
Each speaker shall be required to identify the agenda item they are
speaking to and provide their name and address, which may become
part of the public record;
A speaker shall be limited to 2 minutes per agenda item;
No response shall be provided to any question posed during Open
Forum;
No discussion, debate or decisions will occur during Open Forum;
Each speaker is permitted to speak only once per agenda item;
A speaker may provide comment on one agenda item and then shall
step aside to enable another to provide comment on an agenda item;
No speaker shall speak to a second agenda item until other
individuals have had an opportunity to speak once;
Speakers providing comment on the same agenda item, shall be
requested to limit their comments so as to provide additional
information and not repeat the same information provided by a
previous speaker;
Comments made during Open Forum will not form part of the minutes
of the meeting;
The following matters will not be permitted during Open Forum:
o Comments/complaints against Members of Council or
Township staff;
o Matters beyond the jurisdiction of Council or the Township;
o Closed Session agenda items, including current or pending
litigation, or Insurance claims and/or pending claims by or
against the Township;
o Comments with respect to Minutes of Council and Committees;
o Comments that are contrary to the Municipal Freedom of
Information and Protection of Privacy Act;
o Comments with respect to any applications which have
proceeded through a Public Meeting in accordance with the
Planning Act, with the exception of comment related to a
recommendation contained within the Staff Report.
The Chair may conclude Open Forum prior to the 20 minute maximum
time limit, for non-compliance with the Open Forum parameters,
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Council Meeting Agenda - May 24, 2017
Conduct of Members of the Public, or any other reason.
12. Reports of Municipal Officers:
63 - 66 a) Report No. DS2017-037, Andria Leigh, Director, Development Services re:
Septic Maintenance Inspection Program Revised Fees.
67 - 72 b) Report No. DS2017-053, Andria Leigh, Director, Development Services re:
Request for Temporary 2nd Dwelling 208 Blueberry Marsh Road James
Wonta \[Refer to Item 17j)\].
73 - 90 c) Report No. DS2017-060, Andria Leigh, Director, Development Services re:
Development Agreement for Lazy Dayz (2015-ZBA-01) \[to be distributed at
meeting\].
91 - 93 d) Report No. OCS2017-17, Shawn Binns, Director, Operations and Community
Services re: Canada Day 150 Celebrations.
94 - 98 e) Report No. OCS2017-18, Shawn Binns, Director, Operations and Community
Services re: Entrance Permit By-law \[Refer to Item 17l)\].
99 - 101 f) Report No. OCS2017-19, Shawn Binns, Director, Operations and Community
Services re: Spring Barrie Automotive Flea Market Special Event Permit.
102 - 118 g) Report No. OCS2017-20, Shawn Binns, Director, Operations and Community
Services re: Establish Minimum Maintenance Standards for Municipal
Roadways \[Refer to Item 17m)\].
119 - 121 h) Report No. FI2017-11, Paul Gravelle, Director, Finance/Treasurer/Deputy
CAO re: Statement of Accounts - April 30, 2017.
122 - 148 i) Paul Gravelle, Director, Finance/Treasurer/Deputy CAO, re: Review of 2016
Draft Consolidated Financial Statements for the Year Ended December 31,
2016 \[to be distributed at the meeting\].
149 j) Doug Irwin, Director, Legislative Services/Clerk re: June 28, 2017 Regular
Council meeting and School Graduations.
13. Reports of Members of Council:
a) Updates from Council Representatives County of Simcoe and Township
Partners and Agencies.
Agencies, to deliver updates
Agencies.
150 - 151 b) Mayor H.S. Hughes, correspondence dated April 28, 2017 from Town of
Lakeshore re: Support of Resolution Re: Request the Province of Ontario to
Ease Restrictions of Surplus Dwelling Severances in Areas Zoned
Agriculture.
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Council Meeting Agenda - May 24, 2017
14. Consent Agenda:
152 a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Notice of Closure, Replacement of Line 9
North Bridge, Closed beginning Monday, March 20, 2017 and
Scheduled to Reopen July 2017.
153 - 154 b) Correspondence dated May 4, 2017 from David Quinlan, Corporate Risk
Officer - Health and Safety, Simcoe County District School Board re: AED's
in Schools.
Staff Recommendation: Receive for Information Only.
155 c) Correspondence dated May 4, 2017 from Steve Blake, Director of Education,
Simcoe County District School Board (SCDSB) re: SCDSB Public Meeting,
Tuesday, May 30, 2017, 6:00p.m.-7:30p.m., Roy Edwards Meeting Room,
Education Centre, 1170 Highway 26, Midhurst.
Staff Recommendation: Receive for Information Only.
156 - 168 d) Correspondence dated May 5, 2017 from Michael Walters, CAO, Lake
Simcoe Region Conservation Authority (LSRCA) re: 2016 Lake Simcoe
Subwatershed Implementation Plans Implementation Report.
Staff Recommendation: Receive for Information Only.
169 - 209 e) Correspondence dated May 11, 2017 from Michael Walters, CAO, Lake
Simcoe Region conservation Authority (LSRCA) re: 2017 Lake Simcoe
Region Conservation Authority - Budget and Municipal Levies.
Staff Recommendation: Receive for Information Only.
210 f) Correspondence dated May 11, 2017 from The Honourable Bill Mauro,
Minister of Municipal Affairs re: Proposed Building Code - Septic System
Pump Out Requirement.
Staff Recommendation: Receive for Information Only.
211 - 213 g) Correspondence dated May 11, 2017 from Maximilien Roy, Policy Advisory,
The Office of the Honourable Bill Morneau, Minister of Finance re: Bill C-323
\[An Act to Amend the Income Tax (Rehabilitation of Historic Property).
Staff Recommendation: Receive for Information Only.
214 - 221 h) Minutes of Sustainability Plan Steering Committee (SPSC) meeting held on
April 6, 2017.
Staff Recommendation: Receive for Information Only.
222 - 227 i) Memorandum correspondence dated May 11, 2017 from Sustainable Severn
Sound (SSS), and the Sustainability Committee re: Request to Proclaim June
19-25, 2017, "National Pollinator Week".
Staff Recommendation: Receive, Proclaim, Post to Website.
15. Communications/Petitions:
None.
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16. Notice of Motions:
None.
17. By-Laws:
228 - 238 a) By-Law No. 2016-150: A By-Law to Authorize a Franchise Agreement
Between The Corporation of The Township of Oro-Medonte and Union Gas
Limited \[Third Reading Only\].
239 - 250 b) By-Law No. 2016-151: A By-Law to Authorize a Franchise Agreement
Between The Corporation of The Township of Oro-Medonte and Enbridge
Gas Distribution Inc. \[Third Reading Only\].
251 - 255 c) By-Law No. 2017-065: A By-law to adopt the estimates of all amounts
required during the year and for levying the tax rates for the year 2017.
256 d) By-Law No. 2017-067: A By-Law to Amend By-Law, 2016--law of
The Corporation of the Township of Oro-Medonte to Provide for the
-law).
257 - 258 e) By-Law No. 2017-069: A By-law to Authorize the Execution of a Contract
between The Township of Oro-Medonte and The Barrie Public Library Board
For a Term of One Year And to Repeal By-law No. 2016-032.
259 - 263 f) By-Law No. 2017-070: A By-law to Authorize the Execution of a Contract
between The Township of Oro-Medonte and The Orillia Public Library Board
For a Term of One Year And to Repeal By-law No. 2016-035.
264 g) By-Law No. 2017-071: A By-Law to Repeal By-Law No. 2008-074, as
-
265 h) By-Law No. 2017-072: A By-Law to Appoint a Deputy Chief Building Official.
266 i) By-Law No. 2017-073: A By-Law to Amend By-Law 2012--Law to
-Law to Appoint an Acting Deputy
Chief Building Official and to repeal By-Law No. 2016-162.
267 - 268 j) By-Law No. 2017-074: A By-law to Authorize the Execution of an Agreement
between the Township of Oro-Medonte and James Wonta to allow for Two
Dwellings.
269 - 270 k) By-Law No. 2017-075: A By-law to deem certain plans of subdivision or
parts thereof not to be registered plans of subdivision within the meaning of
the Planning Act .R.S.O. 1990, c.P, 13, as amended.
271 - 285 l) By-Law No. 2017-076: A By-law to regulate and permit the construction,
alteration, change in and maintenance of driveway Entrances that permit
access to a Township road within the Township of Oro-Medonte (Entrance
By-law) and to Repeal By-Law No. 2010-063.
286 - 287 m) By-Law No. 2017-077: A By-law to Establish Minimum Maintenance
Standards for Municipal Roadways within the Corporation of the Township of
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Oro-Medonte (Roadway Minimum Maintenance Standards By-law) and to
Repeal By-Law No. 99-47.
288 n) By-law No. 2017-078: A By-law to Amend By-law No. 2015-092, A By-law to
Provide for Remuneration and Expenses for Members of Council and
Groups, and Expenses for Employees.
18. Closed Session Items (Unfinished Items):
19. Confirmation By-Law:
289 a) By-law No. 2017-066: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, May 24, 2017.
20. Questions from the Public Clarifying an Agenda Item:
Questions from the Public Clarifying an Agenda Item provides an opportunity
for the members of the public to seek clarification with respect to the decision
which was made on an agenda item, the meaning of the decision and the
next steps as a result of the decision.
Questions from the Public Clarifying an Agenda Item shall last no
longer than 10 minutes;
Responses provided to questions posed during Questions from the
Public Clarifying an Agenda Item shall be included within the 10
minute maximum time limit;
Each speaker shall be required to identify the agenda item they are
seeking clarification on and provide their name and address, which
may become part of the public record;
A speaker shall be limited to 1 minute per question;
A speaker may pose a question and then shall step aside to enable
another to pose a question;
The Chair may conclude Questions from the Public Clarifying an
Agenda Item prior to the 10 minute maximum time limit, for non-
compliance with the above parameters, Conduct of Members of the
Public, or any other reason.
21. Adjournment:
a) Motion to Adjourn.
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Ontario Heritage Act
1. The Municipal Register of Cultural Heritage Properties NonDesignated Properties
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2. The Municipal Register of Cultural Heritage Properties Designated Properties
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Municipal Register of Cultural Heritage Properties Non Designated
Properties
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The
Municipal Register of Cultural Heritage Properties NonDesignated Properties.
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The Municipal Register of Cultural Heritage Properties Nondesignated
Properties
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Ontario Heritage Act )
.
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AppendixB
5.b) Minutes of Heritage Committee meeting held on Monday, M...
Design or Physical Value
Notes
Contextual Value
indicate degree of importance)
Notes
Integrity
Note: if relocated, i.e. relocated on its original site, moved
from another site, etc.
Notes
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Historical or Associative Value & Significance
A property or structure valued for the important contribution it
makes to our understanding of the history of a place, an event,
or a people?
Notes
Further Action/Follow Up
General Comments
* Date of Property Owner Notification
Property Owner Name and Address
Recommendation
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Municipal Register (Appendix C)
Application Form (Correction/Removal)
Municipal Register of Cultural Heritage Properties
Non-designated Properties
Heritage Committee, Township of Oro-Medonte
148 Line 7 South
Oro-Medonte, ON L0L 2E0
P (705) 487-2171 Date Application Filed: ________________
F (705) 487-0133
File Number: ________________________
GENERALAPPLICATIONINSTRUCTIONS
YoumayconsultmembersoftheHeritageCommitteeconcerninganyquestions/concernsyouencounterin
completingand/orsubmittingthisapplication.
Ifyourequiremorespacethanisprovidedonthisform,pleaseattachadditionalpagesand/ordocuments.
Supportingdocumentationshouldbeincludedwiththeapplication.
PARTA:ApplicantInformation
NameofRegisteredPropertyOwner:_________________________________________________
AddressofRegisteredPropertyOwner:_______________________________________________
________________________________________________________________________________
PhoneNumber:__________________________FaxNumber:__________________________
EmailAddress:__________________________________________________________________
\[Pleasenote:Authorizationisrequirediftheapplicantisnottheowner.SeePartF.\]
AgentInformation(Ifanotherpartyisfillingoutthisapplicationonbehalfoftheowner.
Allcorrespondencewillbesenttotheagentandcopiedtotheowner.)
NameofAgent:_________________________________________________________________
AddressofAgent:________________________________________________________________
PhoneNumber:__________________________FaxNumber:__________________________
EmailAddress:__________________________________________________________________
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PARTB:PropertyInformation
AddressofSubjectProperty:_______________________________________________________
LegalDescription(e.g.LotandPlanNo.):_____________________________________________
_______________________________________________________________________________
DateofAcquisitionofSubjectProperty:______________________________________________
CurrentUse(s):_________________________________________________________________
ExistingStructures:Structure1:________________________________
Yes(pleasespecifyuse)Structure2:________________________________
NoStructure3:________________________________
CurrentPhotographofpropertyattached.YesNo
PARTC:RequestDetails
WhenfillingoutthissectionpleaseconsultthecurrentMunicipalRegisterofCulturalHeritageResources_
NonDesignatedProperties(seewww.oromedonte.ca_searchmunicipalregister),aGlossaryofArchitectural
Terms(www.OntarioArchitecture.com;www.historicplaces.ca/norsta/request.aspx?req=sec6/page6a)andthe
_CriteriaforDeterminingCulturalHeritageValueorInterest_prescribedinOntarioRegulation9/06tothe
OntarioHeritageAct(SeeAttachedAppendixA).
1)CorrectiontoMunicipalRegister
AreyourequestingacorrectiontoMunicipalRegisterinformation?YesNo
IfYes,pleaseidentifywhatinformationisincorrectandprovidedetailsexplainingwhatchangeyouare
requestingandincludedocumentation/datasourcesinsupportofyourapplication.
PropertyAddress:
_______________________________________________________
LegalAddress:
_______________________________________________________
BuildDate:
_______________________________________________________
SignificantFeatures:
_______________________________________________________
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_________________________________________________________________________________
_________________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
2)RemovalfromtheMunicipalRegister
AreyourequestingremovalfromtheMunicipalRegister?YesNo
IfYes,
a)Pleaseprovideyourrationaleforthepropertynotdisplayinganydesignorphysicalvalueunderthe
CriteriaattachedasAppendixAtotheReviewProcessGuidelines.
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
b)Pleaseprovideyourrationaleforthepropertynotdisplayinganyhistoricorassociativevalueunderthe
CriteriaattachedasAppendixAtotheReviewProcessGuidelines.
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
Criteria
c)Pleaseprovideyourrationaleforthepropertynotdisplayinganycontextualvalueunderthe
attachedasAppendixAtotheReviewProcessGuidelines.
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
HasaHeritageAssessmentbeenconducted?YesNo
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(Iftheanswertoanyoftheabovequestionsis_Yes_,pleaseattachtheappropriateReporttothis
application)
HeritageConsultantInformation
NameofHeritageConsultant:__________________________________________________
AddressofHeritageConsultant:________________________________________________
_______________________________________________________________________________
EmailAddress:__________________________________________________________________
PhoneNumber:__________________________FaxNumber:___________________________
PARTD:ProjectInformation
Isthispropertycurrentlyorpreviouslythesubjectofadevelopmentapplication(e.g.Rezoning,siteplancontrol,
buildingpermit,demolition,etc)?
YesNo
IfYes,pleaseprovide:
Date:_________________________________________________________________
FileNumber:_________________________________________________________________
Purpose:_________________________________________________________________
Details/Outcome:
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
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PARTE:SwornDeclaration
I/WEHEREBYCERTIFYthattheinformationcontainedinthisapplicationistrue,correctandcompleteinevery
respectandmaybeverifiedbytheTownshipofOroMedonte,includingHeritageCommitteemembers,bysuch
inquiryasitdeemsappropriate,includinginspectionofthepropertyforwhichthisapplicationisbeingmade.
I/WEHEREBYGRANTPERMISSIONtotheTownship,oritsagents,includingHeritageCommitteemembers,to
inspectmy/ourpropertyaspartofthereview/heritageassessmentprocess.
____________________________________________________________________________
NameofPropertyOwnerTitle
____________________________________________________________________________
SignatureofPropertyOwnerDate
(Ownermustsignthisapplication.Pleasesee
PartF:AuthorizationforAgenttoActforOwner)
____________________________________________________________________________
SignatureofAgent(whereapplicable)Date
____________________________________________________________________________
NameofQualifiedPerson(whereapplicable)Title
(HeritageConsultant)
____________________________________________________________________________
SignatureofQualifiedPerson(whereapplicable)Date
(HeritageConsultant)
**Personalinformationinthisapplication(name,address,phonenumber,emailaddress)ispartofthepublic
recordandbysigningsuchapplicationformtheapplicantacknowledgesthatsuchinformationcanbedisclosedto
thepublic.
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PARTF:AuthorizationforAgenttoActforOwner
(IfapplicationissignedbyanAgentonOwner_sbehalf,theOwner_swrittenauthorizationbelowmustbe
completedandsubmittedwiththeapplication.)
I/WE__________________________________________________________________________
Ofthe_________________________of_____________________________________________
IntheCounty/Regionof___________________________________________________________
Doherebyauthorize______________________________________________________________
Toactasmy/ouragentinthisapplication.
_________________________________________________________________________
SignatureofOwner(s)Date
____________________________________
PrintNameofOwner(s)
**Personalinformationinthisapplication(name,address,phonenumber,emailaddress)ispartofthepublic
recordandbysigningsuchapplicationformtheapplicantacknowledgesthatsuchinformationcanbedisclosedto
thepublic.
**********************************************
OFFICEUSE:
DateReceived:______________ApplicationComplete:
60DayReviewPeriodEnds:______________SupportMaterialsProvided:
CorrectionRequest
Result____________________________________________________
RemovalRequest
DateofHeritageSubcommittee______________
DateofHeritageCommitteeMeeting______________
InviteApplicant______________
CouncilDate______________
Result_____________________________________________________
RegisterandcopiesUpdated
Comments:______________________________________________________________________
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Proud Heritage, Exciting Future
What is our cultural heritage?
What is the municipal register of cultural heritage properties?
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Why list property on the register?
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What is the process to list non-designated properties on the register?
How does this affect me as a property owner?
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What are the Obligations of Designation?
Where to start?
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The Township of Oro-Medonte
Human Resources Committee Minutes
Neufeld Room
Wednesday, May 17, 2017 Time: 12:38 p.m.
2014-2018 Council
Present: Mayor H.S. Hughes (arrived at 12:41 p.m.)
Councillor Coutanche
Councillor Hall, Chair
Staff: Robin Dunn, Chief Administrative Officer
1. Call to Order - Private Prayer/Moment of Reflection:
Councillor Hall assumed the Chair and called the meeting to order.
2. Agenda Approval:
a) Motion to Approve the Agenda.
Motion No. HRC170517-1
Moved by Coutanche, Seconded by Hall
It is recommended that the agenda for the Human Resources Committee meeting of
Wednesday May 17, 2017 be received and approved.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
Page 1 of 4
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Human Resources Committee Minutes Wednesday, May 17, 2017.
4. Approval of Minutes of Previous Meeting:
a) Minutes of Human Resources Committee meeting held on Wednesday, October 5, 2016.
Motion No. HRC170517-2
Moved by Coutanche, Seconded by Hall
It is recommended that the draft minutes of the Human Resources Committee meeting held
on Wednesday October 5, 2016 be approved as printed and circulated.
Carried.
5. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. HRC170517-3
Moved by Coutanche, Seconded by Hall
It is recommended that we do now go in Closed Session at 12:40 p.m. to discuss:
personal matter affecting an identifiable individual (Succession Planning/Continuous
Improvement);
labour relations/employee negotiations (Performance Management).
Carried.
b) Motion to Rise and Report.
Motion No. HRC170517-4
Moved by Coutanche, Seconded by Hughes
It is recommended that we do now Rise at 2:56 p.m. and Report on Closed Session Items 5
c) Robin Dunn, CAO, re: Labour relations/employee negotiations (Performance
Management).
d) Robin Dunn, CAO, re: Personal matters about an identifiable individual; Labour
relations/employee negotiations (Succession Planning/Continuous Improvement).
Carried.
Page 2 of 4
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Human Resources Committee Minutes Wednesday, May 17, 2017.
c) Robin Dunn, CAO, re: Labour relations/employee negotiations (Performance
Management).
The following staff were present: Robin Dunn, CAO/Acting Clerk.
Motion No. HRC170517-5
Moved by Coutanche, Seconded by Hughes
It is recommended that the confidential verbal information / confidential correspondence
dated May 17, 2017 and presented by Robin Dunn, CAO, re: Labour relations/employee
negotiations (Performance Management) be received.
Carried.
d) Robin Dunn, CAO, re: Personal matters about an identifiable individual; Labour
relations/employee negotiations (Succession Planning/Continuous Improvement).
The following staff were present: Robin Dunn, CAO/Acting Clerk.
Motion No. HRC170517-6
Moved by Coutanche, Seconded by Hughes
It is recommended that the confidential verbal information presented by Robin Dunn, CAO,
re: Personal matters about an identifiable individual; Labour relations/employee negotiations
(Succession Planning/Continuous Improvement) be received.
Carried.
6. Reports of Municipal Officers:
None.
Page 3 of 4
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Human Resources Committee Minutes Wednesday, May 17, 2017.
7. Adjournment:
a) Motion to Adjourn.
Motion No. HRC170517-7
Moved by Coutanche, Seconded by Hughes
It is recommended that we do now adjourn at 2:58 p.m.
Carried.
____________________________ ____________________________
Councillor Hall, Chair Robin Dunn, CAO/Acting Clerk
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14.a) Announcements of Interest to the Public: Township of O...
TownshipofOro-Medonte
NO C
Replacement of Line9 North Bridge
Contract No.:300037029
The Township of Oro-Medontehereby notifies and advises all local residents and affected
parties of the scheduled ReplacementofOro-MedonteLine 9 North Bridge and subsequent
Closure ofLine 9 North, in the TownshipofOro-Medonteand CountyofSimcoe.
The new replacement structure will provide the following:
A full two-lane structure.
Improved vertical road profile and sightlines.
Improved barrier protection and installation of guard rail.
Oro-MedonteLine 9 North Bridgeis located on Line 9 Northover the ColdwaterRiver,
approximately 900 m north of Mount St. Louis Road East.The section ofLine 9 Northbetween
County Road 19 (a.k.a. Moonstone Road) and Mount St. Louis Road East will be:
th
, 2017,
Closed for Bridge Replacement, beginning Monday, March 20
and is scheduled to reopen:
July2017.
Local access will be maintained throughout the duration of the Bridge ReplacementWorks, via
County Road 19 to the northof the crossing, and Mount St. Louis Road Eastto the south, as
below.
We apologize for any inconvenience this may cause local residents for the duration of the
Bridge ReplacementWorks.Future updates and correspondence relating to the Project can be
found on the Township of Oro-Medonte website, www.oro-medonte.ca.
Should you have anyquestionsor
concerns,please contact the following:
Contract Administrator
Mr. Matthew Brooks, P.Eng.
R.J. Burnside & Associates Limited
3 Ronell Crescent
Collingwood ON L9Y 4J6
T: 705-797-4284
E: matt.brooks@rjburnside.com
Oro-Medonte Line 9 North Bridge
Owner
Mr.Justin Metras,C.E.T.
Manager,Infrastructure andCapital
ProjectsTownship ofOro-Medonte
148 Line 7South
Oro-Medonte ON L0L 2E0
T: 705-487-2171, Ext. 2125
E:jmetras@oro-medonte.ca
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14.d) Correspondence dated May 5, 2017 from Michael Walters,...
May 5, 2017
Dear WatershedPartner:
Re: 2016 Lake Simcoe Subwatershed Plans Implementation Report
It is my pleasure to provide you with a copy of the report which summarizes the 2016
accomplishments of the Lake Simcoe Region Conservation Authority and its provincial and
municipal partners in achieving the recommendations of its subwatershed plans.
Subwatershed plans are a requirement of the Provincial Lake Simcoe Protection Plan (LSPP) and
are intended to provide more detailed guidance on how to meet the goals and objectives of the
LSPP at more local scales. Since the release of the LSPP in 2009, LSRCA, along with its provincial
and municipal partners, have developed plans for those subwatersheds located in York Region,
Durham Region, Innisfil, Barrie, Oro-Medonte, Orillia, Ramara, and Kawartha Lakes, as well as one
for Georgina Island. We reached a significant milestone in 2016, as we have now worked our way
around the watershed and completed the final set of subwatershed plans required under the LSPP.
As each plan is completed, we transition into the implementation phase, which requires ongoing
partnering among the participating agencies to ensure the recommendations of the subwatershed
plan are achieved. This annual report is an important part of the implementation phase, as it
allows us to maintain focus on this important work and to be accountable to watershed
stakeholders.
If you have any questions on the report, please do not hesitate to contact me.
Yours sincerely,
Michael Walters
Chief Administrative Officer
Attachment
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14.d) Correspondence dated May 5, 2017 from Michael Walters,...
The Lake Simcoe Watershed
Occupying 3,400 square kilometres, from the Oak Ridges
Moraine in the south to the Oro Moraine in the north, the Lake
Simcoe watershed contains 20 municipalities and is home to
over 400,000 residents. It has 18 major river systems draining
4,225 kilometres of creek into the lake. To protect the health of
the watershed, the LSRCA and its partners have been working
since 2010 to develop subwatershed plans for the tributaries
flowing into Lake Simcoe. This report highlights the important
efforts of LSRCA and its provincial and municipal partners to
undertake the recommendations developed through the
subwatershed planning process.
Subwatershed Plans
As of 2016, subwatershed plans have been completed for nearly all of the tributaries flowing
into the lake, as well as the islands of the Georgina Island First Nation. As part of the
subwatershed planning process, implementation plans have been developed which identify a
schedule of priority projects to be completed, as well as which government agencies will be
responsible for their completion.
In order to ensure this work remains on track, LSRCA and its partners develop this annual report
as a mechanism to track and report on progress, and identify any areas where progress has
been delayed. 2016 was the fourth year of the implementation phase of these subwatershed
plans and represents a year of continued efforts by all of our partnering agencies to implement
the subwatershed plan recommendations.
Given that we are coming up on year five of the implementation process, LSRCA made a
concerted effort within this reporting cycle to highlight the ongoing efforts of our partners, and
to discuss with our partners and internal staff the feasibility and applicability of the
implementation of the remaining deliverables set out in the implementation plans. This report
showcases some of the activities that LSRCA and our partners have undertaken that contribute
to the successful implementation of the subwatershed plan recommendations.
1
Lake Simcoe Subwatershed Plan Implementation Report - 2016
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SHOWCASED WORKS
MNRF Response to Water Soldier on the Black River
A major subwatershed management
implementation plan deliverable for the Ministry
of Natural Resources and Forestry is the creation
and implementation of Invasive Species
Response Plans. An example of their continued
efforts to accomplish this deliverable is their
currently active efforts at responding to Water
Soldier, a newly introduced aquatic invasive
species. These efforts are detailed below:
th
On October 8, 2015, MNRF staff discovered a
colony of Water Soldier (Stratiotes aloides) in the
Black River in the Town of Georgina during
A colony of water soldier (Photo credit: Aurora
routine wetland evaluations. Follow-up
district MNRF)
investigations assessed the colony at 300-400
plants, with two small satellite colonies downstream. All plants
were discovered upstream of the Sutton Dam.
proximity of the colonies to Lake Simcoe, and understanding
agreed by MNRF, the MOECC, and the OFAH Invasive Species
program that swift action was required to control the spread of
water soldier in the Black River. A response was immediately
launched that incorporated rigorous monitoring and
assessment, multiple control measures, and awareness
campaigns. This response relied upon a collaborative approach
between MNRF and external agencies, stakeholders, and
partners to maximize the potential of controlling water soldier
in the Lake Simcoe watershed. These efforts continued into
2016, recognizing the ability of water soldier to persist even
after initial control efforts have been carried out. Minimal
regrowth in the 2015 colony areas was observed in 2016;
however a new colony comprised of emergent and submergent
plants was discovered upstream. The collaborative nature of
MNRF staff harvesting water
the water soldier response is building - in 2016 the Town of
soldier (Photo credit: Aurora
Georgina joined the efforts and supported the installation of a
district MNRF)
floating barrier at the Sutton Dam to prevent dispersal and
propagation downstrea
established downstream of the Sutton Dam, and regrowth after treatment has been minimal.
Efforts will need to persist if complete eradication is to occur.
2
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Partnering Municipalities: Annual Tree Plantings
The community organization Neighbourhood
Network partnered with the municipalities of
Aurora, Newmarket, East Gwillimbury, King,
and Georgina and the LSRCA to undertake a
number of coordinated tree planting events in
the spring of 2016. These tree planting events
are completed annually and are among the
many stewardship projects that help
accomplish deliverables within the
subwatershed implementation plans and help
benefit water quality and quantity in the
watershed.
Volunteers participate in a Neighbourhood
The tree planting events occurred on April
th
Network tree planting event
30, 2016 and resulted in the planting of 2,450
native trees and shrubs on six sites (two sites
in Newmarket and one site within each of the other municipalities). Approximately 200
volunteers came out to plant trees in their neighbourhood.
OMAFRA: Water Smart Farm Projects
Further contributing to the accomplishment of subwatershed management goals, the Ontario
Ministry of Agriculture, Food and Rural Affairs (OMAFRA) has been engaging in continued
stewardship and engagement efforts that help promote water quality and quantity
improvements within the watershed. Recently, for example, OMAFRA has contracted Farm &
Food Care to conduct a number of water use assessments to help growers better understand
how and where they use water. By having better information, growers are often able to reduce
their water use, cut costs, and generally find lower cost treatment systems.
Project Goals:
Water use optimization by considering risk (amount), economics, and in-plant water
requirements and timing of use.
Optimize irrigation water use by considering risk (amount), economics, and field water
distribution patterns.
Each assessment will include:
On-site collection of information pertaining to current water uses, losses and estimated
costs;
Preparation of a water balance showing current water inputs and outputs in the
process, and alternatives such as reuse, reduction and recycling opportunities;
Identification of opportunities to reduce, reuse and optimize current water use and
losses;
Development of business cases (costs, equipment life, simple payback, etc.) for
3
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14.d) Correspondence dated May 5, 2017 from Michael Walters,...
implementation of the identified opportunities, and recommendations; and
Delivery of a final report documenting the current situation, identified opportunities,
economic assessment, and recommendations.
Grower Benefits:
Water use and wastewater use characterization;
Identification of opportunities to reduce water & energy use, reduce wear & tear on
equipment, cost savings and simple paybacks;
Identification of potential incentive programs to implement opportunities;
Third party verification of the system
NOTE: Water quality analysis is not shared with OMAFRA.
For further information about the project please see their website for a video and contact
information: http://www.farmfoodcareon.org/water-smart-farm-projects/
MOECC: E-Flows Assessment
MOECC has developed a partnership with LSRCA to complete an environmental flow
assessment for two creeks within the Lake Simcoe watershed
assessment has been completed, and the East Holland River, which is underway. These projects
arose directly from the Lake Simcoe Protection Plan, which required the development of flow
targets for water quantity stressed subwatersheds, as well as from subwatershed plan
recommendations regarding the potential impacts of land use change to the many types of flow
needed to maintain ecological function within a watercourse, including baseflow, subsistence
flow, high pulse flow, channel forming flow, and riparian flow. By completing this project we are
able to better understand the relationship between land use change and flows to the creeks
within the watershed as well as better equip our planning department with real world evidence
that supports Low Impact Development projects. The effects of land use changes highlighted
through this project include increasing levels of all components of the flow regime, from
baseflow to storm flows; more frequent and higher pulse flows, with a shortened rise to peak
flow, corresponding with storm events; and increasing magnitude and duration of large flows.
These effects are expected to increase with continued land use change.
The changes to the flow regime resulting from land use change have been, and will increasingly
be, affected by climate change, where storms are becoming much more intense (a storm which,
before settlement, would have been considered a 100-year storm has now become the 10-20
year storm); highlighting the need for a new approach to managing precipitation in both urban
and rural areas in order to reduce the volume of precipitation runoff and sustain more natural
flows in local watercourses. In urban areas, implementation of Low Impact Development and
increasing green infrastructure will be key to meeting this goal, and in rural areas solutions
include capturing and reusing tile drainage and increasing forest cover.
4
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Low Impact Development Implementation
The LSRCA continues to work with its partners to implement LID around the watershed. It
partnered with municipalities to complete eight low impact development projects (including,
but not limited to, projects at the civic centre in East Gwillimbury, the Aurora Community
Centre in the Town of Aurora, Coultice Park in the Town of Whitchurch-Stouffville, and Forest
Glen in Newmarket, which is further discussed below). LSRCA also completed construction of a
new parking lot with a number of LID features. In addition to contributing to recommendations
related to water quantity and quality within the subwatershed plans, these projects raise
awareness of LID within the community.
By way of example, the Forest Glen Project was intended to mitigate frequent flooding along
Western Creek, a tributary of the East Holland River, in an established area of Newmarket. The
project featured significant community involvement, and included the installation of a
bioswale/filter system, which was comprised of raingardens integrated within the bioswale
features in front of each of the residences; and subsurface drainage layers (including a layer of
red sand) integrated as two linear conveyance features along each side of the roadway will
enhance the filtering of stormwater runoff through the neighbourhood area draining through
the LID system thus improve water quality. In summary, this LID retrofit will enhance
conveyance capacity, provide stormwater volume reduction, and improve water quality,
particularly with respect to phosphorus and total suspended soli ds.
Forest Glen project construction and LID features (Photo credit: LSRCA)
5
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Summary of Progress
On target Not on
2016 Subwatershed Plan Theme Areas
Complete
for target for Past due
completion completion
Governance of implementation plans 2
Increasing use of Low Impact Development
2 5
Solutions (LID)
Improving construction and road development
1 3 1
practices
Natural channel design 5
Planning, development and enforcement
1 4 2
processes
3
Improving property management
Reducing salt use 1 5
Aquatic and terrestrial ecosystem restoration 3 1
1
Urban stormwater retrofits
Protecting and restoring natural heritage
1 1
features through stewardship
Prioritizing stewardship projects 2 1
1 5
Preserving water quantity
Dealing with dust and atmospheric deposition 1
1 7
Promoting stewardship to increase uptake
Improving the reporting of monitoring data 4
Improving data collection 1
3
Assessing stewardship effectiveness
Overall Progress 2016 10 47 11 0
The details are included in the tables below.
6
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Year 4
Activity Lead Comments
2016
Governance of Implementation Plans
Host periodic meetings of the implementation LSRCA
working group*
LSRCA
Share annual reports with partners*
Increasing use of Low Impact Development Solutions (LID)
Develop LID funding strategy LSRCA
Develop stewardship funding categories for LID
LSRCA
projects
Develop information and educational materials for
landowners detailing how they can promote
LSRCA
infiltration and reduce the volume of stormwater
runoff on their own properties
Pursue LID through redevelopment* Municipalities
Incorporate LID in stormwater master plans Municipalities
Continue to hold design charrettes to engage
LSRCA
developers in including LID in plans of subdivision
Adopt model site alteration by-law developed by
LSRCA and
LSRCA Stormwater Management Policy Working
Municipalities
Group
Improving construction and road development practices
Review practices in use in Lake Simcoe watershed,
and elsewhere, in addressing common barriers to LSRCA
managing erosion and sediment control programs
Develop funding model to support appropriate
LSRCA
erosion and sediment control practices
Provide training for sediment and erosion control
LSRCA
inspectors*
Monitor and report on implementation of sediment Further work required by
and erosion control best practices on an annual Municipalities LSRCA to assist
basis municipalities in reporting
Include assessment of providing barrier-free
connectivity for wildlife in municipal infrastructure Municipalities
EAs*
Natural channel design
Establish a pilot project to focus efforts on modifying On hold to focus on other
LSRCA
a municipal drain to promote ecological function. priorities
7
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Year 4
Activity Lead Comments
2016
Promote use of features such as grassed buffers,
two stage channels, or weirs on headwater wetlands On hold to focus on other
LSRCA
to manage drains, while minimizing impacts on priorities
agricultural drainage
Update LSRCA watercourse layer to identify which
On hold to explore in
watercourses are free-flowing and which are LSRCA
2017.
enclosed
Review drainage reports and notes from initial land
surveys to estimate which drains are natural On hold to explore in
LSRCA
watercourses and which have either been extended 2017.
or created
Host workshop for conservation authority staff, farm
community, drainage superintendents, and drainage On hold to focus on other
LSRCA
contractors on managing ecosystem function in priorities
municipal drains
Planning, development and enforcement processes
Develop a natural heritage mitigation policy LSRCA
Develop approvals for the Lake Simcoe Phosphorus MOECC and
Offsetting Program pilot project LSRCA
Make Tier 2 water budget model available for use,
with protocol for model revisions based on detailed LSRCA
aggregate pit monitoring data
Develop a process for reviewing aggregate
applications with the support of the Tier 2 integrated
water model (or other model as deemed
MOECC and
appropriate), in order to look at cumulative impacts
On hold to focus on other
LSRCA
that may result from water takings. This process
priorities.
may include the development of a screening tool to
determine when the model is necessary.
Provide and/or participate in training session to staff LSRCA, Dependent on above
from MNRF, MOECC, and proponents on the review MNRF, and recommendation.
process, and data required from proponents MOECC
Revise ECA process for stormwater ponds in MOECC and
ESGRAs LSRCA
Develop draft policies for consideration in municipal Ongoing as official plans
Official Plan updates, Secondary Plans, and are updated.
Community Improvement Plans to ensure Municipalities
consistency with subwatershed plan
recommendations
Improving property management
Continue to collect natural heritage data in public
MNRF
lands*
8
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14.d) Correspondence dated May 5, 2017 from Michael Walters,...
Year 4
Activity Lead Comments
2016
Pending results of pilot study, expand use of
invasive species monitoring protocol to other public LSRCA
lands in Durham Region
Review public lands for opportunities to contribute to All public
subwatershed health agencies
Reducing salt use
Host Salt Management Working Group meetings LSRCA
Provide Smart about Salt training LSRCA
Evaluate effectiveness of training program in
LSRCA
reducing application of road salt
Work has been done by
researchers at the
Develop map of priority areas for windbreak LSRCA and University of Guelph; the
establishment, to manage blowing snow and dust Municipalities information needs to be
shared with our partner
agencies.
Continue to monitor chloride* MOECC
Update salt management plans, as needed Municipalities
Aquatic and terrestrial ecosystem restoration
Share stewardship targets with Stewardship
LSRCA
Network
All public
Continue to implement stewardship projects
agencies
Implement activities identified in Invasive Species
MNRF
Response Plans
Continue to provide information on invasive species
MNRF
to nurseries in the Lake Simcoe watershed
Urban stormwater retrofits
Review operations to reduce phosphorus loading in
Municipalities
uncontrolled areas
Protecting and restoring natural heritage features
Review results of grassland bird conservation
studies and other relevant studies being conducted
LSRCA
by MNRF, Bird Studies Canada, OFA, and their
partners
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Year 4
Activity Lead Comments
2016
Develop and/or compile information on reducing Reviewing an alternative
LSRCA
impacts of human activities on urban natural areas strategy
Prioritizing stewardship projects
Share stewardship prioritization mapping with
LSRCA
members of the Lake Simcoe Stewardship Network
Establish short- and long-term stewardship targets
based on priority issues identified in subwatershed LSRCA
plans.
Review existing funding programs, to ensure that
LSRCA,
stewardship funds are provided in locations, and for
MNRF and
project types, where maximum benefit can be
OMAFRA
achieved
Preserving water quantity
Provide ESGRA maps and guidance to LSRCA
municipalities
Enhance and down-scale existing regional-scale LSRCA
integrated water models, using modelling framework
developed by MNR, to develop subwatershed-scale
model
After subwatershed-scale integrated water model is MOECC and
developed, use it in e-flow assessment LSRCA
Develop in-stream flow targets for Lovers Creek
MOECC and
LSRCA
Develop strategy to achieve in-stream flow targets MOECC and
LSRCA
After pilot in-stream flow assessment and strategy MOECC and
completed, apply to other stressed tributaries in the LSRCA
Lake Simcoe watershed
Use in-stream flow targets in PTTW decisions in the MOECC N/A Results have indicated
Lovers Creek subwatershed that water takings are not
a stressor in Lovers Creek
Dealing with dust and atmospheric deposition
deposition associated with municipal, aggregate, MOECC
and agricultural operations
Promoting stewardship to increase uptake
Develop online communication strategy LSRCA
Continue to release watershed newsletters*
LSRCA
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Year 4
Activity Lead Comments
2016
Maintain website, to ensure information remains
LSRCA
current*
Expand LSRCA website to provide information on
range of stewardship funding programs available in
LSRCA
the Lake Simcoe watershed, with contact
information
Continue to showcase stewardship projects*
LSRCA and
Municipalities
Engage community groups active in local
LSRCA
subwatersheds*
Revise communication tools to address identified
LSRCA
barriers to stewardship participation
Submit notices and articles to newsletters of local
residents associations, on issues related to
LSRCA
subwatershed management, and opportunities to
participate in stewardship programs*
Improving the reporting of monitoring data
Establish and maintain an on-line library of reports
and scientific studies on Lake Simcoe and its LSRCA
watershed
Develop web portal for KPI reporting
LSRCA
Analyse and report on Key Performance Indicators
LSRCA
of watershed health*
Implement enhanced monitoring program, as
LSRCA
necessary to report on Key Performance Indicators
Improving data collection
Review monitoring data and monitoring program to MOECC and
enable further assessment of emerging trends in LSRCA
watershed health*
Assessing stewardship effectiveness
Conduct literature review of factors related to LSRCA
stewardship behaviour of private land owners**
Monitor and determine barriers to uptake of LSRCA
stewardship programs, and successful examples**
Refine stewardship prioritization tools based on
LSRCA
research on barriers to stewardship participation
* Annual ongoing works
** Pilot complete with respect to stormwater management on private properties
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14.h) Minutes of Sustainability Plan Steering Committee (SPS...
Sustainability Plan Steering Committee (SPSC) Meeting APPROVED MINUTES
Date Thursday, April 6, 2017
Time 10am-12pm
Location North Simcoe Community Futures
Development Corporation), 105 Fourth Street, Midland
Attendance
Chris McLaughlin, General Manager, NSCFDC (Alternate Chair)
Councillor Cate Root, Township of Tay
Councillor Jack Contin, Town of Midland
Councillor Jonathan Main, Town of Midland
Councillor Mike Lauder, Town of Penentanguishene
Councillor Ron Stevens, Township of Severn
Deputy Mayor Steffen Walma, Township of Tiny, County of Simcoe representative
Doug Luker, CAO, Township of Tiny (Chair)
Julie Cayley, General Manager, Severn Sound Environmental Association
Marina Whelan, Program Manager, Health Protection Service, Simcoe Muskoka District Health Unit
Tracy Roxborough, Sustainability Coordinator, Sustainable Severn Sound
Regrets
Andrea Betty, Director of Planning and Community Development, Town of Penentanguishene
Gail Marchildon, Office Manager, Severn Sound Environmental Association
Jennifer Schnier, Communications and Economic Development Officer, Township of Georgian Bay
Morgan Levison, Public Health Promotor, Simcoe Muskoka District Health Unit
Nick Popovich, Director of Development Services, Township of Georgian Bay
Councillor Barbara Coutanche, Township of Oro-Medonte
1.0 Welcome, Introductions and Approval of Agenda
Chair asked for additions or changes, with T. Roxborough noting an addition of Item 3.3. Sustainability
Speaker Series, project proposal for Employee Engagement in Energy Efficiency and Conservation for
discussion. With no other additions, the Chair requested a motion to approve the agenda. Moved by J.
Main and seconded by M. Whelan. Agenda approved.
2.0 Approval of Minutes from the 9-Mar-17 SPSC Meeting
Discussion: The February approved minutes were sent to each clerk on 14-Mar-17 for submission to
Council. Corrections were requested by SSEA on the draft 9-Mar-17 minutes, which were completed
1
and the corrected minutes then sent out to the committee on 31-Mar-17. The Chair requested any
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other comments or corrections, and receiving none, requested a motion to approve the 9-Mar-17
SPSC minutes. Moved by S. Walma, seconded by J. Main. Carried.
Action Item: T. Roxborough to send approved 9-Mar-17 minutes to each clerk for distribution to
Councils. Minutes are also to be posted on the SSS website.
2.1 SSS Terms of Reference and Membership List as Approved 9-Mar-17
Discussion: T. Roxborough noted the Terms of Reference (TOR) for the SPSC and SSS are
-Mar-17 meeting. The attached
document includes the TOR as well as the current membership list with contact information. No
other action required at this time.
3.0 2017 SSS Work Plan Items
3.1 Project 1: Communications and Engagement Activities
February/March Sustainability Bulletin
https://www.sustainablesevernsound.ca/news-article.php?id=20
Discussion: T. Roxborough noted that the April SSS Bulletin will be released early next week.
Currently, the draft issue contains:
1. Importance of native plants.
Development Proposal Case Study on the SSS website.
2. Earth Week and Earth Day media release (as included in the report to
municipalities).
3. Earth Week Social Media Card to promote a twitter chat (week long Earth Week
tips/ideas/events).
4. .
5. Ontario Climate Consortium 5th Annual Climate Symposium information, on
th
May 11th and 12 (70 researchers, policy-makers, activists about leading edge
thought and practice, M. Whelan will be participating a panel at that event,
which SSS will highlight).
6. Grey to Green Conference (Toronto, May 8-10).
7. FCM Climate Change Funding, with a poll
Change Action Plan? 2
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T. Roxborough inquired if members would like any information added to the bulletin,
noting that if space permits, a piece may be included with a link to a recent Canadian
Wildlife article on the status of Monarch butterflies. No other additions were requested
by the members.
Action Item: T. Roxborough to complete the April SSS bulletin, and send to SPSC
members and clerks, with a request to share with all staff and all Council, with a note to
copy SSS when that request is completed.
March Report to Council (Re: Earth Week and Earth Day 2017)
Discussion: SSS continues to prepare monthly reports to Council based upon the 2017
SSS work plan to support education and advancement around the actions contained
within the 2016 Municipal Sustainability Report Card. Memo 2017-04 from SSS for
March contains recommendations from SSS and the SC to municipalities to:
1. Proclaim municipal support for Earth Week and Earth Day (template provided).
2. Publish the media release (template provided).
3. Implement one of the activities in their municipality included in the Township of
(list included).
4. Post the Earth Week poster in municipal offices, and on-line through Twitter
and Facebook (poster provided).
Action Items: (1) T. Roxborough to send the report with the included attachments to
each clerk by 7-Apr-17 for submission to Council, and also send to the committee with a
request for support from Communications staff by 7-Apr-17. (2) Committee members to
assist by sending the information to Communications staff, and providing directions
needed to support the uptake of the recommendations. (3) T. Roxborough to send the
media release to regional media agencies by 7-Apr-17.
3.2 Project 2: Website Maintenance and Development
Discussion: No significant updates. Bulletin added. Past events and funding removed. A
comment was received that the Report Card and the Sustainability Action Plan were difficult to
access on the website.
Action Item: T. Roxborough to redesign the homepage to better highlight the Report Card and
the Sustainability Acton Plan. No firm deadline was identified, but T. Roxborough to complete as
feasible with funding and the overall timing for website updates.
3
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3.3 Project 3: Sustainability Speaker Series
Discussion: T. Roxborough outlined to concept for the proposed project Employee
Engagement in Energy Efficiency and Conservation. The objective of presenting the proposal is
integrate continuity and connectivity into the speaker series so the events are not a -off,
and that SSS has a strong plan for supporting the municipalities in the implementation of the re
commendations and outcomes of any training or workshops offered.
Municipalities are to post their annual energy reports and five-year CDM plans publically
available on their websites and in hard copy within municipal offices. These Plan each contain
commitments to:
provide energy training for municipal employees and Council members
establishing a corporate culture around energy efficiency and conservation
form a collaborative Energy Team comprised of municipal partners and local energy
providers which will meet on a quarterly, on-going basis.
At this time, SSS is not aware of any formalized program in-place by our partners addressing
each of the Plan commitments above. Investment in energy training is an integral component
of any effective energy management strategy and is key to delivering on the goals of
municipal CDM Plans. Progress in energy efficiency has been made, especially in regards to
equipment retrofits and upgrades - either subsidized through external funding or financed by
the municipality itself. But, technology alone does not guarantee continued energy savings; as
municipal staff are also a key factor in the energy performance of corporate facilities. SSS
proposed a July training session for municipalities with LAS, for an approximate cost of $4,2000,
with a 50% incentive to be offered by IESO. The committee recommended that SSS reconnect
with LAS staff and inquire to the availability of the incentive in the fall, as June-July is not ideal
due other commitments, and the need for SSS to gain Council support. M. Whelan offered
support through the Clean Air Partnership Program network if needed, as they have been
working in the realm of municipal energy conservation.
Action Items: (1) SSS to connect with LAS to determine possibility for fall energy training. (2) SSS
to prepare a draft business case and draft presentation for review by the Sustainability
Committee at the next meeting. This business case will include reasoning, statistics, projected
savings and cost of training, outcomes, and evaluation.
4.0 OTF Funding Application Overview
4
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Discussion: T. Roxborough outlined the project overview as prepared for committee reference from the
OTF grant submitted on 22-Feb-17. The grant was submitted to support a minimum of six roundtable
discussions to enhance local climate literacy, and to prepare the community for the development of a
Climate Change Action Plan. T. Roxborough overviewed the timeline, and noted the main tasks are all in
draft form including the work plan, the job description and the communications plan. SSS is expected
to receive a response from OTF by late spring, but will confirm with OTF for the approximate time of
notice. J. Cayley shared information on work being done by Georgian College around Climate Change,
community and stakeholder engagement, and if the project proposal is successful, offered to connect
SSS with the group undertaking that work, as it could be a potential fit.
Action Items: (1) T. Roxborough to connect with J. Cayley for further details on the Climate Change
work being done by Georgian College. (2) T. Roxborough to prepare the draft work plan, draft job
description, and draft communications plan for committee review at the May meeting.
5.0 Proposed Pollinator Project for Discussion
Discussion: T. Roxborough spoke to the project proposal as provided, summarizing the details in regards
to why/who/when the project was brought forward, and the key tasks that are being suggested as part
of that project. Councillor Root then provided further details regarding a proposed pollinator/butterfly
planting in energy corridors, to support dwindling Monarchs and other pollinator populations. C. Root
has made successful contact with a Hydro One representative (M. Farrell), and they may be interested in
helping support the project. A few considerations were mentioned regarding insurance, and that Hydro
One, if the program was to proceed, would plant the area with their staff to lessen the liability for SSS
and the partners. Comments were received regarding community engagement, as if that would change
the impact of the project. Suggestions were made by the committee to include an urban component, as
well as a written and social/on-line education component. Another consideration was mentioned
regarding the planting of Milkweed, and the perception and values of the agricultural sector. Although it
has been removed as a Noxious Weed, the plant still has other characteristics which make it non-
desirable for agricultural properties. This will be explored further as/if the project moves forward,
potentially through education and engagement. It was recommended by the committee that the project
concept, along with possible partnerships, including libraries, the Wye Marsh, Hydro One, the Town of
Midland and the Township of Tiny, and SSS provide a revised proposal at the 4-May-17 meeting.
Action Items: (1) T. Roxborough and C. Root to organize a meeting with potential partners to discuss
options around the pollinator project, planned for June 19-25, 2017 (National Pollinator Week). (2) T.
Roxborough to revise the Pollinator Project Plan for review at the next meeting.
6.0 SSS Project Budget
5
6.1 Financial Statement: March 31, 2017
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Discussion: SSS is currently under budget by $4,900, but with the consideration of the reduced
Oro-Medonte contribution, as they have not yet been invoiced, this puts SSS in a potential over
budget position of $700. A comment was noted regarding the budget contribution of Oro-
Medonte, and the appropriate protocol for moving forward. It was recommended by the Chair
that the item should be added to the 4-May-17 meeting agenda for discussion by the full
committee, including the appointed Oro-Medonte representative.
Action Item: T. Roxborough to include the budget contribution policy as an agenda item for
discussion by the committee at the 4-May-17 meeting.
7.0 Information Sharing/Other Items
7.1 SSS Business Case: SSS Merger with SSEA - Proposal
Discussion: J. Cayley provided an update to the direction per the SSEA Executive in regards to
the proposal by SSS, being that it is supported by the SSEA executive that SSEA consider the
proposal at an upcoming meeting.
Action Item: None at this time. Further information and direction will be shared as available
by J. Cayley.
7.2 Roundtable Sharing of Projects and Information
Town of Midland:
budget process, mentioning that the Town has allocated funding to place Outdoor Fitness
Equipment in Little Lake Park. Other on-going initiatives include: Downtown Master Plan,
Draft Official Plan, public consultation on Secondary Units, as the Town has identified size
restrictions, and J. Contin Midland Moving
Forward Report, and the related Human Resource developments.
Town of Penetanguishene: The town has deferred the initiation of their Main Street
reconstruction project to 2018, considering they only received one bid, which did not allow the
Town to make an informed decision. The Town does plan to complete the project in 2019. Also,
the Town has prepared the draft of their Official Plan review. SSS supported the submission of a
grant application to the Trails Connecting Communities Program managed by the County, with
6
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the project including natural trail elements, and planting of native species (trees, shrubs and
pollinator plants).
NSCFDC: C. McLaughlin shared that information on a County program he recently became aware
of an internal staff waste audit program, which includes a scorecard to grade the performance
of employees and departments. C. McLaughlin connected T. Roxborough to the project staff,
and SSS intends to follow-up in the coming weeks to determine the potential for a roll-out at
one of our partner municipalities in late 2017 or early 2018.
SSEA: J. Cayley noted S. Walma (Chair, SSEA Board), was featured on a television piece regarding
the Great Lakes Budget cuts, which resulted in media attention locally, but also from other
agencies supporting their message. SSEA has welcomed Robyn Rumney to their staff as the
with pick-up (Midland, Severn) scheduled for April 29, 2017 for over 8,500 seedlings. SSEA has
also organized multiple community plantings in April and May. Volunteers are welcome. For
more information on these dates and locations, please contact Michelle Hudolin, Wetlands and
Habitat Biologist at 705- -5166 ext. 202, or via email at mhudolin@midland.ca.
*Note: As per the e-mail sent to the Sustainability Committee 16-Mar-17, SSS was invited to join
to Freshwater Future.
Organizations that agreed to join the network will have the opportunity to provide input into
invasive species policies, mitigation efforts, and the formation of an invasive species strategic
plan for the Severn Sound watershed. SSS provided a letter of support for that grant submission,
which is included below.
Township of Severn: R. Stevens spoke to the building of the Westshore Recreation Complex.
Further details and renderings are available on the The facility will house a
double gymnasium, two program rooms, a community room, change rooms and washrooms,
catering kitchen and OPP Community Police Office. Planned outdoor spaces include; a multi-
purpose sports field, multi-purpose tennis/pickle ball courts, bocce ball courts and playground
space. R. Stevens also shared an article from Georgian Bay Forever and Asian Carp, and asked
that this issue be shared with the committee for information.
https://georgianbayforever.org/wp-
content/uploads/2016/05/GeorgianBayForever_ProtectingYourWater_AsianCarp_Ecosystem_G
eorgianBay_waterlevels.pdf
7
Township of Tay: C. Root left the meeting at 11:45am.
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County of Simcoe
Management Task Force. These included curbside textile and electronics pick-up, pet waste and
diapers through the green bin, reward program, and/or standard recycling bin sizes. Further
information will be shared as available.
Township of Tiny: Tiny has been awarded funding to undertake a pollinator program. This
project will begin this summer, and could be a god fit for the program proposed by SSS. T.
Roxborough was directed to connect with B. Desroches from the Township to explore
partnership opportunities. Also, a reminder of the Food Fresh Farm Fest #FFFF, happening
August 18 and 19 in the Township. The website is at http://www.farmfreshfoodfest.ca/ Also,
is scheduled for Saturday, June 3 in Perkinsfield Park and will
include the grand opening of the soccer pitches and all day activities and vendors. Tiny will also
be offering activities/events for Earth Week, and will be planting a tree in front of the municipal
office on Friday, April 21 in support of Earth Day.
8.0 May 2017 July 2017 Meeting Schedule
Date Time Location Purpose
Thursday, May 4, 10am-12pm SSS Office,
Update/Review of the proposed Employee Engagement in
2017 105 Fourth
Energy Efficiency Program
Street,
Update on status of the OTF funding submission
Midland
Review of the resources developed for the Collaborative
Climate Change Project (work plan, job description,
communication plan)
Update/review of the proposed Pollinator Project
Thursday, June 8, 10am-12pm SSS Office,
To Be Determined
2017 105 Fourth
Street,
Midland
Thursday, July 6, 10am-12pm SSS Office,
To Be Determined
2017 105 Fourth
Street,
Midland
9.0 Adjournment: Time: 12:16pm
Next Meeting When: Thursday, May 4, 2017
Time: 10am-12pm
Where: SSS Office, 105 Fourth Street, Midland
8
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14.i) Memorandum correspondence dated May 11, 2017 from Sust...
Memorandum 2017-05
To: Mayor and Councils of the Towns of Midland and Penetanguishene, Townships of Georgian
Bay, Severn, Oro-Medonte, Tiny and Tay
Page | 1
Cc: Severn Sound Environmental Association, Simcoe Muskoka District Health Unit, North Simcoe
Community Futures Development Corporation
Submitted By: Sustainable Severn Sound (SSS), and the Sustainability Committee
Date: May 11, 2017
Subject (re): Support for National Pollinator Week, June 19-25, 2017
REPORT RECOMMENDATION
THAT the Sustainability Committee recommends that our partner Councils support National Pollinator Week,
June 19-25, 2017 and encourage their residents to participate in community activities and take personal action
to help protect pollinators.
BACKGROUND
What is pollination and why are pollinators important?
Pollination occurs when pollen grains are moved between two flowers of the same species by wind or animals.
Successful pollination results in the production of healthy fruits and fertile seeds, allowing plants to
About 75% of all flowering plants rely on pollinators for fertilization, with bees as the primary pollinators.
However, about 200,000 invertebrate species, (bees, moths, butterflies, beetles, and flies) serve as pollinators,
as well as about 1,000 species of vertebrates (birds, mammals and reptiles). In the U.S., the annual benefit of
managed honey bees to consumers is estimated at nearly $20 billion.
Why is SSS requesting your support?
Around the world pollinators are struggling to survive amidst growing threats to their homes and health,
including habitat loss, pesticide use and climate change. In Canada we have seen the disappearance of bee
and butterfly species, the decline of others, and a critical reduction in the number of migrating Monarchs.
Pollinators are vital to a healthy and resilient ecosystem. The work of pollinators ensures full harvests of crops
and contributes to healthy plants. An estimated 1/3 of all foods and beverages we consume is supported by
pollinators.
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pg.1
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14.i) Memorandum correspondence dated May 11, 2017 from Sust...
MUNICIPAL STRATEGIC PRIORITIES
Involvement in this event is consistent with goals and/or strategies identified by our municipal partners in
providing leadership in sustainability, environmental education and awareness, and it has no financial
implications. This initiative delivers on Council endorsement of the Severn Sound Sustainability Plan, aligning
Page | 2
with strategies related to environmental protection and education, social involvement and connectivity, and
economic resiliency through supporting local agriculture.
Town of Midland
Council Strategic Planning Priorities, 2014/2015-2018/2019
Priority: A Healthy Sustainable Community
Strategic Action: Advance pilot projects under the Sustainability Plan
Town of Penetanguishene
Strategic Plan, 2014-2017
Planning and Community Development: Promote environmental integrity and protection, community
well-being and economic prosperity through participation in Sustainable Severn Sound.
Transportation and Environmental Services: Through the pillars within the Severn Sound Sustainability
Plan, promote environmental sustainability
Township of Georgian Bay
Community Strategic Plan, 2016-2019
Strategic Direction 3: Protect and Preserve the Natural Environment
Goal: Ensure on-
Action: Explore opportunities and protection of environmentally-sensitive areas.
Township of Severn, Energy Management Plan
Goal (1 of 5): To create a culture of conservation
Objective (1 of 3): Improve awareness of climate change
Township of Oro-Medonte
Proud Future, Exciting Heritage, 2015-2018 Strategic Plan
environmental footprint.
Township of Tiny
Strategic Plan 2015-2020
Goal 3: Healthy Environment & Sustainable Community Planning
Objective: A Healthier Environment
Action: Explore opportunities Environment First Philosophy.
Township of Tay
Corporate Strategic Plan, 2015-2018
8.2 Relevant Documents
Severn Sound Sustainability Plan
Protect and enhance biodiversity
Promote environmental education
Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112
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14.i) Memorandum correspondence dated May 11, 2017 from Sust...
RECOMMENDATION
The Sustainability Committee recommends that Council support National Pollinator Week, June 19-25, 2017
by:
1. Formally declaring their support for National Pollinator Week 2017 to their community by using the
Page | 3
enclosed Pollinator Week 2017 Proclamation Template (Attachment A).
2. Directing staff to publish the National Pollinator Week 2017 media release (template included in the
Attachment B
3. Directing staff to display the educational card on pollinators in their municipal office and encourage
the distribution of the attached native wildflower seeds. This card and the seeds will be delivered by
SSS to the municipality by June 1.
4. Directing staff (Clerk and/or Communication staff member) to provide assistance to SSS in promoting
National Pollinator Week 2017, June 19-25 through your municipal social media platforms. Upon
Council approval, SSS will share the required materials with your Clerks and Communication staff
member(s) by June 1.
WHAT OTHER INFORMATION IS INCLUDED AS PART OF THIS REPORT?
Attachment A: Proclamation template to proclaim Council and municipal support for National Pollinator
Week, June 19-25, 2017
Attachment B: Media template for your municipality to communicate your support for National Pollinator
Week, June 19-25, 2017
If you have any questions regarding this report, please contact the Sustainability Coordinator, Tracy, at
tracy@sustainablesevernsound.ca or 705.526.1371 x.113, or your appointed Sustainability Plan Steering
Committee representative
Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112
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14.i) Memorandum correspondence dated May 11, 2017 from Sust...
ATTACHMENT A-TEMPLATE: MUNICIPAL POLLINATOR WEEKPROCLAMATION
(INSERT MUNICIPALITY)
WHEREAS, pollinator species such as thousands of species of bees are essential partners in producing much of
our food supply; and
WHEREAS, pollinator species provide significant environmental benefits that are needed for maintaining
healthy, biodiverse urban, suburban and rural ecosystems; and
WHEREAS, pollination plays a vital role for the trees and plants of our community, enhancing our quality of life,
and creating recreational and economic development opportunities; and
NOW, THEREFORE, I, __________, Mayor of the of _________, do hereby proclaim the day/week of June 19-25,
2017, Pollinator Week, with the municipality recognizing the importance of pollinators in agriculture and in
maintaining our diverse eco-system by;
1. Supporting the education and actions by SSS and other local agencies in protecting pollinator
populations; and
2. Encouraging all citizens to recognize Pollinator Week and participate in community activities in support
of pollinator populations.
\[Signature\]
DATED at \[MUNICIPALITY\] this __ day of JUNE, 2017.
\[MUNICIPAL LOGO\]
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14.i) Memorandum correspondence dated May 11, 2017 from Sust...
MEDIA RELEASE
Local Municipalities Encourage Pollinator Protection and Awareness this June
Sustainable Severn Sound (SSS) and the Sustainability Committee Celebrate Pollinator Week, June 19-25
(<Insert Municipality>, June, 2017) Pollinator populations have been declining at an alarming rate, and this
includes the iconic Monarch butterfly, as well as important bee species. Pollinators such as Monarchs and other
butterflies, as well as bees, birds, bats and insects help move pollen from one plant to another, fertilizing food
needed for people and wildlife. Up to 75% of plants, as well as the food we eat, depends on pollinators to grow.
This is why the <municipality> is proclaiming their support for National Pollinator Week, an international
celebration of pollinators scheduled for June 19-25, 2017.
Sustainable Severn Sound (SSS) and the Sustainability Committee are undertaking important initiatives to
support pollinator populations, including Monar
said Tracy Roxb
Coordinator.
SSS and their partner municipalities are also working to implement a public outreach campaign, collaborating
with local conservation and community groups, adding butterfly-friendly plantings on municipal properties, and
offering free native wildflower seeds to residents.
The <insert municipality> would also like to offer these pollinator-friendly suggestions to residents:
1. Choose Native.
Choose native plants in a variety of shapes and colors to encourage diversity. Native wildflowers and
plants are better adapted to the local climate.
2. Blooms are Important.
From your native plants, make sure something is blooming each season (spring, summer, and fall). Some
pollinator species are active all year, others only for specific months.
3. Plant Milkweed.
Adding milkweed to your garden provides food for Monarch butterfly caterpillars, and offers a nectar
source for adult butterflies.
4. Edge Your Food Garden with Native Flowers.
By surrounding your food garden with native flowers, you'll improve pollination of your plants and also
support pollinators.
5. Minimize Pesticides.
Try companion planting (including plants that naturally repel pests, such as garlic for aphids and basil for
tomatoes). It can help reduce and even eliminate the need for chemicals. Keep your soil healthy and
balanced to help your plants flourish.
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pg.5
14.i) Memorandum correspondence dated May 11, 2017 from Sust...
MEDIA RELEASE
Learn more about what SSS and other agencies are doing to support pollinators by dropping by your municipal
office to pick up a free package of native wildflower seeds and a listing of local pollinator protection initiatives
(one per family, quantities limited).
To discover what your municipality is doing to help protect and preserve the environment, and to learn more
about sustainability visit www.sustainablesevernsound.ca
-30-
Follow us @sustainsevsound
About Sustainable Severn Sound
Sustainable Severn Sound (SSS) champions the integration of sustainability principles within our partner
municipalities and their communities through information-sharing, education and events to enhance
sustainability awareness and increase the adoption of sustainable practices.
SSS is supported by seven of the municipalities in the Severn Sound area (Towns of Midland and
Penetanguishene, Townships of Georgian Bay, Severn, Oro-Medonte, Tiny and Tay). This project also receives in-
kind support from the North Simcoe Community Futures Development Corporation (NSCFDC), the Severn Sound
Environmental Association (SSEA), the Simcoe-Muskoka District Health Unit (SMDHU), and is proudly supported
in part by the County of Simcoe.
For more information, contact:
Tracy Roxborough
Sustainability Coordinator
Sustainable Severn Sound
T: 705-526-1371 x.112
Email: tracy@sustainablesevernsound.ca
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Municipal Act
Municipal Act, 2001
Note: Pavement degradation fees are to address advanced road section
deterioration associated with road cuts.
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Building Code Act, 1992,
Building Code Act, 1992,
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Building Code Act, 1992,
Building Code Act, 1992,
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Municipal Act, 2001
Municipal Act, 2001
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Municipal Act, 2001
Municipal Act, 2001
Municipal Act, 2001
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Municipal Act, 2001, S.O. 2001, c. 25
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Municipal Act, 2001, S.O. 2001, C. 25, as amended
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