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04 26 2017 Council Meeting Minutes..� Township of Proud Heritage, Exciting Future Wednesday, April 26, 2017 The Township of Oro-Medonte Council Meeting Minutes Council Chambers 2014-2018 Council Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Barbara Coutanche (left @ 8:50 p.m.) Councillor Scott Macpherson Councillor Phil Hall Councillor John Crawford Councillor Scott Jermey Time: 6:01 p.m. Staff Robin Dunn, Chief Administrative Officer; Doug Irwin, Director, Legislative Present: Services/Clerk; Mark DesLauriers, Chief Financial Officer/Treasurer; Andria Leigh, Director, Development Services; Donna Hewitt, Director, Corporate & Strategic Initiatives; Shawn Binns, Director, Operations and Community Services; Justin Metras, Manager, Infrastructure & Capital Projects; Fred MacGregor, Manager, Environmental Services; Michelle Jakobi, Manager, Environmental Services Compliance & Capital Projects; Samah Othman, Supervisor, Communications and Customer Service; Darcy Brooke-Bisschop, Coordinator, Economic Development/ Communications 1. Call to Order- Moment of Reflection: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a moment of reflection. Page 1 of 16 Council Minutes — Wednesday, April 26, 2017. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. C170426-1 Moved by Hall, Seconded by Jermey Be it resolved that the agenda for the Council meeting of Wednesday, April 26, 2017 be received and adopted; And that the correspondence received April 24, 2017 from Jorge Bartolo with respect to Items 12b) and 17f) be received. Carried. 3. Disclosure of Pecuniary Interest: None declared. 4. Closed Session Items: a) Motion to go In Closed Session. Motion No. C170426-2 Moved by Crawford, Seconded by Macpherson Be it resolved that we do now go in Closed Session at 6:03 p.m. to discuss • Labour relations/employee negotiations (Staffing). b) Motion to Rise and Report. Motion No. C170426-3 Moved by Jermey, Seconded by Hall Be it resolved that we do now Rise at 6:35 p.m. and Recess until 7:00 p.m. at which time we shall Report on the Closed Session Item 4c) Robin Dunn, CAO re: Labour relations/ employee negotiations (Staffing). Carried. Carried. Page 2 of 16 Council Minutes — Wednesday, April 26, 2017. c) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director, Legislative Services/Clerk; Donna Hewitt, Director, Corporate & Strategic Initiatives. Motion No. C170426-4 Moved by Macpherson, Seconded by Crawford Be it resolved 1. That the confidential verbal information presented by Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing) be received. 2. That the CAO report back in conjunction with Human Resources Staffing /full time equivalent 2018 projection. 3. And that the appropriate by-laws be brought forward to the May 10, 2017 Council meeting. Carried. 5. Minutes of Council and Committees: a) Minutes of Heritage Committee meeting held on Monday, April 10, 2017. Motion No. C170426-5 Moved by Hall, Seconded by Jermey Be it resolved that the draft minutes of Heritage Committee meeting held on Monday, April 10, 2017 be received. Carried. Page 3 of 16 Council Minutes — Wednesday, April 26, 2017. Motion No. C170426-6 Moved by Jermey, Seconded by Hall Be it resolved 1. That, per Heritage Committee Motion No. HC170410-8, the request dated March 30, 2017 from Peter Lohuaru re: Plaque for Horseshoe Valley Trailhead be approved. 2. That in accordance with the Ontario Heritage Trust Provincial Plaque Program, - that staff provide assistance to the applicant on the development of the application and background paper on the proposed subject as outlined in the Provincial Plaque Program Criteria within the annual program deadline; - that the applicant(s) be responsible for the costs associated with acquiring the plaque; and - that the Township of Oro-Medonte provide in-kind support for the installation. 3. That staff explore alternatives for an interpretative plaque, if the Ontario Heritage Trust application is unsuccessful. 4. And That the applicant be advised of Council's decision under the Coordinator, Community Recreation's signature. Carried. b) Minutes of Council meeting held on Wednesday, April 12, 2017. Motion No. C170426-7 Moved by Macpherson, Seconded by Crawford Be it resolved that the draft minutes of the Council meeting held on Wednesday, April 12, 2017 be received and adopted as printed and circulated. Carried. 6. Recognition of Achievements: None. 7. Public Meetings: None. Page 4 of 16 Council Minutes — Wednesday, April 26, 2017. 8. Deputations: a) Len Watson, Horseshoe Valley Property Owners Association (HVPOA) re: Proposed Water Rates. A PowerPoint presentation was presented. Motion No. C170426-8 Moved by Crawford, Seconded by Macpherson Be it resolved that the correspondence dated April 17, 2017 and PowerPoint presentation presented by Len Watson, Horseshoe Valley Property Owners Association (HVPOA) re: Proposed Water Rates be received and considered in conjunction with Items 12b) and 17f). Carried. b) Helen MacRae re: Proposed Water Rates. A presentation was presented. Motion No. C170426-9 Moved by Hall, Seconded by Jermey Be it resolved that the correspondence dated April 17, 2017 and presentation presented by Helen MacRae re: Proposed Water Rates be received and considered in conjunction with Items 12b) and 17f). Carried. 9. Presentations: None. 10.Identification From the Public of an Agenda Item of Interest: Provides an opportunity for members of the public to identify an agenda item which the public member may request be brought forward and considered earlier in the meeting. Page 5 of 16 Council Minutes — Wednesday, April 26, 2017. 11. Open Forum: Three individuals provided comments related to Item 12b). 12. Reports of Municipal Officers: a) Report No. DS2017-036, Andria Leigh, Director, Development Services re: Removal of Holding (H) Provision, 2016-ZBA-11 (Chris Demarki), 3508 Penetanguishene Road, Township of Oro-Medonte [Refer to Item 17b)]. Motion No. C170426-10 Moved by Coutanche, Seconded by Crawford Be it resolved 1. That Report No. DS2017-036, Andria Leigh, Director, Development Services re: Removal of Holding (H) Provision, 2016-ZBA-11 (Chris Demarki), 3508 Penetanguishene Road, Township of Oro-Medonte be received and adopted. 2. That the request to remove the Holding Provision applying to the lands described as Part 1, Plan 51 R-40251 in Part of the South Half of Lot 42, Concession 1 W.P.R. (Flos), Township of Oro-Medonte be approved. 3. That the appropriate by-law be brought forward for Council's consideration. 4. And that the applicant be advised of Council's decision under the Director, Development Services' signature. Carried. Page 6 of 16 Council Minutes — Wednesday, April 26, 2017. b) Report No. ES2017-06, Michelle Jakobi, Manager, Environmental Services Compliance & Capital Projects re: Municipal Drinking Water Systems — 2017 Service Rate (Post Community Information Centres) [Refer to Item 17f)]. Motion No. C170426-11 Moved by Hall, Seconded by Coutanche Be it resolved That the motion with respect to Item 12b) Report No. ES2017-06, Michelle Jakobi, Manager, Environmental Services Compliance & Capital Projects re: Municipal Drinking Water Systems — 2017 Service Rate (Post Community Information Centres) And Item 17f) By -Law No. 2017-053: A By -Law to Amend By -Law, 2016-110, "A By-law of The Corporation of the Township of Oro-Medonte to Provide for the Imposition of Fees or Charges" (Fees and Charges By-law) be deferred to the May 3, 2017 Special Council meeting. Carried. Motion No. C170426-12 Moved by Jermey, Seconded by Macpherson Be it resolved 1. That Report No. ES2017-06, Michelle Jakobi, Manager, Environmental Services Compliance & Capital Projects re: Municipal Drinking Water Systems — 2017 Service Rate (Post Community Information Centres) be received and adopted. 2. That Council adopt Option as outlined in Report No. ES2017-06. 3. And That the appropriate By -Law be brought forward for Council's consideration. Deferred. Page 7 of 16 Council Minutes — Wednesday, April 26, 2017. c) Report No. OCS2017-04, Shawn Binns, Director, Operations & Community Services re: Oro-Medonte Minor Soccer — Burl's Creek Event Grounds Lease. Motion No. C170426-13 Moved by Hall, Seconded by Jermey Be it resolved 1. That Report No. OCS2017-04, Shawn Binns, Director, Operations & Community Services re: Oro-Medonte Minor Soccer — Burl's Creek Event Grounds Lease be received and adopted, as amended. 2. That Council approves the Township undertake a lease agreement with BCEG for the use of the Line 8 lands for the OMMS for the 2017 and 2018 seasons pending the decisions on the permanent land use application; as outlined in Report No. OCS2017-04. 3. And That staff proceed as directed by Council. Carried. d) Report No. OCS2017-11, Shawn Binns, Director, Operations & Community Services re: Award of Tender OCS 2017-010, Supply and Delivery of Winter Sand. Motion No. C170426-14 Moved by Crawford, Seconded by Coutanche Be it resolved 1. That Report No. OCS2017-11, Shawn Binns, Director, Operations & Community Services re: Award of Tender OCS 2017-010, Supply and Delivery of Winter Sand be received and adopted. 2. That Tender OCS 2017-010 Supply and Delivery of Winter Sand be awarded to Duivenvoorden Haulage. in the amount of $220,086.00 plus HST. 3. That the Director, Operations & Community Services report back to Council with respect to expenses prior to a recharge of the winter sand in December 2017. 4. That the Director, Operations and Community Services be authorized to execute the appropriate agreements on behalf of the Township. 5. And that the bidders be thanked and notified under the Director, Operations and Community Services' signature. Carried. Page 8 of 16 Council Minutes — Wednesday, April 26, 2017. e) Report No. OCS2017-12, Shawn Binns, Director, Operations & Community Services re: Purbrook Drain - Block Assessments and Court of Revision Assessment Amendments. Motion No. C170426-15 Moved by Coutanche, Seconded by Crawford Be it resolved 1. That Report No. OCS2017-12, Shawn Binns, Director, Operations & Community Services re: Purbrook Drain - Block Assessments and Court of Revision Assessment Amendments be received and adopted. 2. That the Court of Revisions for the Purbrook Drain be advised that amendments up to a total of $1000 may be added to the Township of Oro-Medonte road assessment as the Court of Revisions determines appropriate. 3. That Council confirms the designation of the lands within the block assessment as a block under Section 25 of the Drainage Act. 4. And That the private property portion of the block assessment be divided proportionally based on the assessed value of lands and buildings in accordance with Section 25 of the Drainage Act. Carried. f) Report No. OCS2017-13, Shawn Binns, Director, Operations & Community Services re: Award of Tender OCS 2017-003, Supply and Delivery of two tandem plow/dump combination trucks. Motion No. C170426-16 Moved by Jermey, Seconded by Hall Be it resolved 1. That Report No. OCS2017-13, Shawn Binns, Director, Operations & Community Services re: Award of Tender OCS 2017-003, Supply and Delivery of two tandem plow/dump combination trucks be received and adopted. 2. That Tender OCS 2017-003 Supply and Delivery of Two Tandem Plow/Dump Combination Trucks be awarded to B&I Complete Truck Centre, in the amount of $567,434.00 plus HST. 3. That the Director, Operations and Community Services be authorized to execute the appropriate agreements on behalf of the Township. 4. And that the bidders be thanked and notified under the Director, Operations and Community Services' signature. Carried. Page 9 of 16 Council Minutes — Wednesday, April 26, 2017. g) Report No. LS2017-05, Doug Irwin, Director, Legislative Services/Clerk re: Municipal Law Enforcement Occurrence Report Year End -2016. Motion No. C170426-17 Moved by Crawford, Seconded by Macpherson Be it resolved that Report No. LS2017-05, Doug Irwin, Director, Legislative Services/Clerk re: Municipal Law Enforcement Occurrence Report Year End -2016 be received for information only. Carried. h) Doug Irwin, Director, Legislative Services/Clerk re: February 8, 2017, Motion No: C170208-14 re: 2018 Municipal Election, Vote Method [Refer to Item 17a)]. Motion No. C170426-18 Moved by Hall, Seconded by Jermey Be it resolved that the verbal information presented by Doug Irwin, Director, Legislative Services/Clerk re: February 8, 2017, Motion No. C170208-14 re: 2018 Municipal Election, Vote Method be received. Carried. 13. Reports of Members of Council: a) Updates from Council Representatives — County of Simcoe and Township Partners and Agencies. The following members of Council provided comments: Mayor H.S. Hughes, Deputy Mayor Hough, Councillor Jermey. Page 10 of 16 Council Minutes — Wednesday, April 26, 2017. 14. Consent Agenda: a) Announcements of Interest to the Public: 1. Township of Oro-Medonte, Notice of Closure, Replacement of Line 9 North Bridge, Closed beginning Monday, March 20, 2017 and Scheduled to Reopen July 2017. b) Minutes of Sustainability Plan Steering Committee meeting held on March 9, 2017. Staff Recommendation: Receive for Information Only. c) Correspondence dated April, 2017 from Dipika Damerla, Minister of Seniors Affairs re: Request to Proclaim, June 1-30, 2017 as "Seniors' Month". Staff Recommendation: Receive, Proclaim, Post on Township's Website. d) Correspondence dated April 11, 2017 from John Daly, County Clerk, County of Simcoe re: Confirmation of the Township of Oro-Medonte's Appointments to The Lake Simcoe Regional Airport Board of Directors. Staff Recommendation: Receive for Information Only. e) Correspondence dated April 19, 2017 from Jennie -May Banks and Jill Dunlop, Marketing and Fundraising Director, Child Advocacy Centre Simcoe/Muskoka re: Sun City Swim, Saturday, August 12, 2017. Staff Recommendation: Receive for Information Only. Motion No. C170426-19 Moved by Jermey, Seconded by Hall Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Announcements of Interest to the Public: 1. Township of Oro-Medonte, Notice of Closure, Replacement of Line 9 North Bridge, Closed beginning Monday, March 20, 2017 and Scheduled to Reopen July 2017. b) Minutes of Sustainability Plan Steering Committee meeting held on March 9, 2017. Received for Information Only. c) Correspondence dated April, 2017 from Dipika Damerla, Minister of Seniors Affairs re: Request to Proclaim, June 1-30, 2017 as "Seniors' Month". Received, Proclaimed, Post on Township's Website. d) Correspondence dated April 11, 2017 from John Daly, County Clerk, County of Simcoe re: Confirmation of the Township of Oro-Medonte's Appointments to The Lake Simcoe Regional Airport Board of Directors. Received for Information Only. e) Correspondence dated April 19, 2017 from Jennie -May Banks and Jill Dunlop, Marketing and Fundraising Director, Child Advocacy Centre Simcoe/Muskoka re: Sun City Swim, Saturday, August 12, 2017. Received for Information Only. Carried. Page 11 of 16 Council Minutes — Wednesday, April 26, 2017. 15. Communications/Petitions: a) Correspondence dated February 10, 2017 from Shannon Inniss, Head of Operations, IMG Canada Ltd., re: "Event of Municipal Significance" for the Purpose of Obtaining an SOP — The Big Feastival Canada 2017. Motion No. C170426-20 Moved by Macpherson, Seconded by Crawford Be it resolved 1. That the correspondence dated February 10, 2017 from Shannon Inniss, Head of Operations, IMG Canada Ltd., re: "Event of Municipal Significance" for the Purpose of Obtaining a Special Occasion Permit (SOP) — The Big Feastival Canada 2017 be received. 2. And Whereas the Promoter has indicated that the event will occur on the appropriately zoned lands. 3. And Whereas IMG Canada has requested an "Event of Municipal Significance" designation to support its application for a Public Event Special Occasion Permit (SOP) as required under the Alcohol and Gaming Commission of Ontario liquor licensing requirements. 4. And Whereas the approach to liquor licensing will determine operational planning controls and considerations. 5. And Whereas Special Events By-law No. 2015-123, as amended, provides a framework for the issuance of special events permits for events taking place in the Township of Oro- Medonte. 6. And Whereas it has been Council's past practice to declare large events as "municipally significant". 7. And Whereas Council of the Township of Oro-Medonte endorsed "Balanced Growth" and support for business and job creation as a component of its 2015-2018 Strategic Plan; 8. And Whereas Council of the Township of Oro-Medonte through its current Economic Development Strategy approved in 2011, endorsed the development and support of the agricultural and arts and culture sectors; 9. Now Therefore Be it Resolved That "The Big Feastival Canada" event to be held at Burl's Creek Event Grounds on Friday, August 18, 2017 - Sunday, August 20, 2017 be designated as "municipally significant". 10. And That the applicant be advised of Council's decision, under the Clerk's signature, to assist them in their application to the Alcohol Gaming Commission of Ontario. Carried. Page 12 of 16 Council Minutes Wednesday, April 26, 2017. b) Correspondence dated April 12, 2017 from Roger Selman, President, Ramara Chamber of Commerce re: Annual General Meeting and Business Achievement Awards, Tuesday, May 9, 2017, Casino Rama's Anishnaabe Ballroom, 6:00 p.m. Motion No. C170426-21 Moved by Hall, Seconded by Jermey Be it resolved that the correspondence dated April 12, 2017 from Roger Selman, President, Ramara Chamber of Commerce re: Annual General Meeting and Business Achievement Awards, Tuesday, May 9, 2017, Casino Rama's Anishnaabe Ballroom, 6:00 p.m. be received. Carried. c) Correspondence dated April 12, 2017 from James Wonta re: Request for Reduction in Security Amount for Temporary Second Dwelling. Council consented to permit James Wonta to speak to the matter. Motion No. C170426-22 Moved by Coutanche, Seconded by Crawford Be it resolved 1. That the correspondence dated April 12, 2017 from James Wonta re: Request for Reduction in Security Amount for Temporary Second Dwelling be received. 2. That the request for Reduction in Security Amount for Temporary Second Dwelling be approved in the amount of $4,000.00. 3. And That the applicant be advised of Council's decision under the Director, Development Services' signature. Carried. Page 13 of 16 Council Minutes — Wednesday, April 26, 2017. d) Correspondence received April 18, 2017 from Jan Campeau re: Request for Exemption from By -Law No. 2011-176, "Kennel Licensing By -Law". Motion No. C170426-23 Moved by Jermey, Seconded by Hall Whereas Council of the Township of Oro-Medonte granted a temporary exemption to the Canine Control By-law for Janet Campeau on June 26, 2013; And Whereas the temporary exemption to the Canine Control By-law was granted from August 2, 2013 until December 31, 2014, for a maximum of six dogs until either a dog ceased to reside at the location or the passing of one of the dogs; And Whereas the applicant licensed six dogs in 2013 and 2014, and five dogs in 2015; And Whereas the applicant has advised that two of the current five dogs are owned by Ms. Campeau's mother who resides in an apartment within the home; And Whereas the Ms. Campeau licensed her three dogs on April 24, 2017, and Ms. Campeau's mother licensed her two dogs on April 24, 2017; And Whereas the Township's Canine Control By-law defines "dwelling unit" and permits any dwelling unit to license up to three dogs; And Whereas the applicant's property contains two dwelling units; Now Therefore Be it Resolved That the correspondence received April 18, 2017 from Jan Campeau re: Request for Exemption from By -Law No. 2011-176, "Kennel Licensing By -Law" be received. 2. That the request for Exemption from By -Law No. 2011-176, "Kennel Licensing By -Law" for 19 Snowshoe Trail be denied, as the applicant's property is in compliance with the Township's Canine Control By-law. 3. And That the applicant be advised of Council's decision under the Chief Municipal Law Enforcement Officer's signature. Carried. 16. Notice of Motions: None. Page 14 of 16 Council Minutes — Wednesday, April 26, 2017. 17. By -Laws: a) By -Law No. 2017-037: Being a By -Law to Authorize the Use of Alternative Voting Methods (Internet and Telephone) and Vote -Counting Equipment for the 2018 Municipal Election [Refer to Item 12h)]. b) By -Law No. 2017-048: A By -Law to remove the Holding symbol on lands described as follows: Pt S1/2 Lt 42 Con 1 WPR Flos Designated as PT 1 PL 51 R40251, PIN 58365-0159 LT, Township of Oro-Medonte, County of Simcoe. c) By -Law No. 2017-049: A By -Law to Appoint Municipal Law Enforcement Officers/Provincial Offences Officers And to Repeal By -Law Nos. 2016-062 and 2016-117. d) By -Law No. 2017-051: A By -Law to Appoint Representatives to the Lake Simcoe Regional Airport Board of Directors and to Repeal By-law No. 2015-019. e) By -Law No. 2017-052: A By -Law to Authorize the Temporary Closing of a Highway and to Repeal By-law No. 2005-125 (Line 11 South Closure By-law). f) By -Law No. 2017-053: A By -Law to Amend By -Law, 2016-110, "A By-law of The Corporation of the Township of Oro-Medonte to Provide for the Imposition of Fees or Charges" (Fees and Charges By-law) [Refer to Item 12b)]. Motion No. C170426-24 Moved by Hall, Seconded by Jermey Be it resolved that a) By -Law No. 2017-037: Being a By -Law to Authorize the Use of Alternative Voting Methods (Internet and Telephone) and Vote -Counting Equipment for the 2018 Municipal Election [Refer to Item 12h)]. b) By -Law No. 2017-048: A By -Law to remove the Holding symbol on lands described as follows: Pt S1/2 Lt 42 Con 1 WPR Flos Designated as PT 1 PL 51 R40251, PIN 58365- 0159 LT, Township of Oro-Medonte, County of Simcoe. c) By -Law No. 2017-049: A By -Law to Appoint Municipal Law Enforcement Officers/Provincial Offences Officers And to Repeal By -Law Nos. 2016-062 and 2016- 117. d) By -Law No. 2017-051: A By -Law to Appoint Representatives to the Lake Simcoe Regional Airport Board of Directors and to Repeal By-law No. 2015-019. e) By -Law No. 2017-052: A By -Law to Authorize the Temporary Closing of a Highway and to Repeal By-law No. 2005-125 (Line 11 South Closure By-law). be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Item 17f) was deferred in conjunction with Item 12b). Page 15 of 16 Council Minutes — Wednesday, April 26, 2017. 18. Closed Session Items (Unfinished Items): None. 19. Confirmation By -Law: a) By -Law No. 2017-050: Being a by -Law to confirm the proceedings of the Council meeting held on Wednesday, April 26, 2017. Motion No. C170426-25 Moved by Crawford, Seconded by Macpherson Be it resolved that By -Law No. 2017-050: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, April 26, 2017 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 20. Questions from the Public Clarifying an Agenda Item: No one posed a question. 21.Adjournment: a) Motion to Adjourn. Motion No. C170426-26 Moved by Jermey, Seconded by Hall Be it resolved that we do now adjourn at 9:25 p.m. 175 /FIVO�� ,Irwin Carried. Page 16 of 16