04 12 2017 Council Meeting MinutesTownship of
Proud Heritage, Exciting Future
Wednesday, April 12, 2017
The Township of Oro-Medonte
Council Meeting Minutes
Council Chambers
2014-2018 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Barbara Coutanche (left @ 11:00 a.m.)
Councillor Scott Macpherson
Councillor Phil Hall
Councillor John Crawford
Councillor Scott Jermey
Time: 9:06 a.m.
Staff Robin Dunn, Chief Administrative Officer; Doug Irwin, Director, Legislative
Present: Services/Clerk; Andria Leigh, Director, Development Services; Mark
DesLauriers, Chief Financial Officer/Treasurer; Donna Hewitt, Director,
Corporate & Strategic Initiatives; Shawn Binns, Director, Operations and
Community Services; Curtis Shelswell, Chief Municipal Law Enforcement
Officer; Justin Metras, Manager, Infrastructure & Capital Projects; Samah
Othman, Supervisor, Communications and Customer Service; Darcy
Brooke-Bisschop, Coordinator, Economic Development/Communications
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
moment of reflection.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C170412-1
Moved by Coutanche, Seconded by Macpherson
Be it resolved that the agenda for the Council meeting of Wednesday, April 12, 2017 be
received and adopted.
Carried.
Page 1 of 24
Council Minutes — Wednesday, April 12, 2017.
3. Disclosure of Pecuniary Interest:
Councillor Crawford declared a pecuniary interest on two of the requests within Item 12e)
Shawn Binns, Director, Operations and Community Services, re: 2017 Grants and Subsidy
Requests — Budget Allocation as he is 1St Vice -President of the Oro Agricultural Society and
a Trustee of the Oro Station Hall, his name is registered on the deed. Councillor Crawford
left the table during the discussions and did not participate in the discussion or vote on the
matters of the Oro Agricultural Society or the Oro Station Hall.
Councillor Jermey declared a pecuniary interest on two of the requests within Item 12e)
Shawn Binns, Director, Operations and Community Services, re: 2017 Grants and Subsidy
Requests — Budget Allocation as he exhibits cattle at both fairs of the Coldwater & District
Agricultural Society and Oro Agricultural Society. Councillor Jermey left the table during the
discussions and did not participate in the discussion or vote on the matters of the Coldwater
& District Agricultural Society and Oro Agricultural Society.
Mayor H.S. Hughes declared a pecuniary interest on Item 12g) Report No. OCS2017-06,
Shawn Binns, Director, Operations and Community Services re: Award of Tender OCS
2017-04, Supply and delivery of two (2) new 2017 4x4 extended cab pick-up trucks as his
grandson, who is deemed to have a parent son relationship, is employed by Thor Motors
who bid on the contract. Mayor H.S. Hughes left the table during the discussion and did not
participate in the discussion or vote on this matter.
Motion No. C170412-2
Moved by Hough, Seconded by Jermey
Be it resolved that Rule 14.21 a) of Procedural By-law No. 2015-203 be suspended in order
to allow the meeting to proceed past the 4 hour adjournment requirement.
Carried.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C170412-3
Moved by Jermey, Seconded by Hough
Be it resolved that we do now go in Closed Session at 9:08 a.m. to discuss
• Litigation affecting the municipality (Burl's Creek).
Carried.
Page 2 of 24
Council Minutes — Wednesday, April 12, 2017.
b) Motion to Rise and Report.
Motion No. C 170412-4
Moved by Macpherson, Seconded by Coutanche
Be it resolved that we do now Rise at 9:16 a.m. and Recess until 10:00 a.m. at which
time we shall Report on the Closed Session Item 4c) Andria Leigh, Director,
Development Services re: Litigation affecting the municipality (Burl's Creek).
Carried.
c) Andria Leigh, Director, Development Services re: Litigation affecting the municipality
(Burl's Creek).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director, Legislative Services/Clerk; Andria Leigh, Director, Development Services;
Mark DesLauriers, Chief Financial Officer/Treasurer; Donna Hewitt, Director, Corporate
& Strategic Initiatives; Samah Othman, Supervisor, Communications and Customer
Service; Darcy Brooke-Bisschop, Coordinator, Economic Development/
Communications.
Motion No. C170412-5
Moved by Hough, Seconded by Jermey
Be it resolved
1. That the confidential draft correspondence dated April, 2017 and presented by
Andria Leigh, Director, Development Services re: Litigation affecting the municipality
(Burl's Creek) be received.
2. And that staff proceed accordingly.
Carried.
5. Minutes of Council and Committees:
a) Minutes of Special Council meeting held on Thursday, March 16, 2017.
Motion No. C170412-6
Moved by Coutanche, Seconded by Macpherson
Be it resolved that the draft minutes of the Special Council meeting held on Thursday,
March 16, 2017 be received and adopted as printed and circulated.
Carried.
Page 3 of 24
Council Minutes —Wednesday, April 12, 2017.
b) Minutes of Council meeting held on Wednesday, March 22, 2017.
Motion No. C170412-7
Moved by Jermey, Seconded by Hough
Be it resolved that the draft minutes of the Council meeting held on Wednesday, March
22, 2017 be received and adopted as printed and circulated.
Carried.
c) Minutes of Citizen/Senior of the Year Advisory Group meeting held on Monday,
March 27, 2017.
Motion No. C170412-8
Moved by Macpherson, Seconded by Coutanche
Be it resolved that the draft minutes of the Citizen/Senior of the Year Advisory Group
meeting held on Monday, March 27, 2017 be received.
Carried.
Motion No. C170412-9
Moved by Hough, Seconded by Jermey
Be it resolved
1. That, per Citizen/Senior of the Year Advisory Group Motion No. CSY170327-9, Ted
Bigelow be nominated as the 2017 Oro-Medonte Citizen of the Year as voted by the
Advisory Group.
2. That the CAO's office arrange the award recognition ceremonies.
3. And that the recipient be notified of Council's decision under the Mayor's signature.
Carried.
Motion No. C170412-10
Moved by Coutanche, Seconded by Macpherson
Be it resolved
1. That, per Citizen/Senior of the Year Advisory Group Motion No. CSY170327-13, Yeb
Jermey be nominated as the 2017 Ontario Senior of the Year as voted by the Advisory
Group.
2. That the CAO's office arrange the award recognition ceremonies.
3. And that the recipient be notified of Council's decision under the Mayor's signature.
Carried.
Page 4 of 24
Council Minutes — Wednesday, April 12, 2017.
d) Minutes of Special Council meeting held on Tuesday, March 28, 2017.
Motion No. C170412-11
Moved by Jermey, Seconded by Hall
Be it resolved that the draft minutes of the Special Council meeting held on Tuesday, March
28, 2017 be received and adopted as printed and circulated.
Carried.
e) Minutes of Accessibility Advisory Committee meeting held on Monday, April 3, 2017.
Motion No. C170412-12
Moved by Hall, Seconded by Jermey
Be it resolved that the draft minutes of Accessibility Advisory Committee meeting held on
Monday, April 3, 2017 be received.
Carried.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
8. Deputations:
None.
Page 5 of 24
Council Minutes — Wednesday, April 12, 2017.
9. Presentations:
a) S/Sgt. Burton, Ontario Provincial Police, Barrie Detachment re: Quarterly Statistic
Update.
Motion No. C170412-13
Moved by Macpherson, Seconded by Crawford
Be it resolved that the correspondence dated April 5, 2017 and presented by S/Sgt. Burton,
Ontario Provincial Police, Barrie Detachment re: Quarterly Statistic Update be received.
Carried.
10.Identification From the Public of an Agenda Item of Interest:
Provides an opportunity for members of the public to identify an agenda item which the
public member may request be brought forward and considered earlier in the meeting.
11. Open Forum:
One person provided comments, with Council's consent, in non-compliance with the
Open Forum parameters.
12. Reports of Municipal Officers:
a) Report No. F12017-10, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO re:
Statement of Accounts — March 31, 2017.
Motion No. C170412-14
Moved by Jermey, Seconded by Hall
Be it resolved
1. That Report No. F12017-10, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO re:
Statement of Accounts — March 31, 2017 be received for information only.
2. And That the accounts for the month of March totalling $6,717,334.81 be received.
Carried.
Page 6 of 24
Council Minutes —Wednesday, April 12, 2017.
b) Report No. DS2017-035, Andria Leigh, Director, Development Services re: Certificate of
Substantial Completion & Acceptance (Municipal Underground Services) for Diamond
Valley Estates (2008628 Ontario Ltd.), Registered Plan M-957 — Phase 4 [Refer to Item
17c)].
Motion No. C170412-15
Moved by Crawford, Seconded by Macpherson
Be it resolved
1. That Report No. DS2017-035, Andria Leigh, Director, Development Services re:
Certificate of Substantial, Completion & Acceptance (Municipal Underground
Services) for Diamond Valley Estates (2008628 Ontario Ltd.), Registered Plan M-
957 — Phase 4 be received and adopted.
2. That the Township issue the Certificate of Substantial Completion and Acceptance
(Municipal Underground Services) for Phase 4 being comprised of 32 residential lots
being Lots 27-32, 45-64, and 79-84, Registered Plan 51 M-957 of Diamond Valley
Estates for 2008628 Ontario Ltd. dated February 23, 2017.
3. That the appropriate By-law be brought forward for Council's consideration.
4. And That the Developer be notified of Council's decision under the Director,
Development Services' signature.
Carried.
c) Report No. CS12017-01, Donna Hewitt, Director, Corporate & Strategic Initiatives re:
Communications and Engagement Strategy, 2016/2017 Action Plan Report Card.
Motion No. C170412-16
Moved by Hall, Seconded by Jermey
Be it resolved that Report No. CS12017-01, Donna Hewitt, Director, Corporate & Strategic
Initiatives re: Communications and Engagement Strategy, 2016/2017 Action Plan Report
Card be received for information only.
Carried.
Page 7 of 24
Council Minutes — Wednesday, April 12, 2017.
d) Report No. CS12017-02, Donna Hewitt, Director, Corporate & Strategic Initiatives re:
Options for Live Stream and Video Recordings of Council Meetings.
Motion No. C170412-17
Moved by Macpherson, Seconded by Hough
Be it resolved
1. That Report No. CS12017-02, Donna Hewitt, Director, Corporate & Strategic Initiatives re:
Options for Live Stream and Video Recordings of Council Meetings be received and
adopted.
2. That Council endorse the recommendation to maintain the status quo in support of the
Township's Communications and Engagement Strategy and Action Plan.
3. And That Corporate Communications will coordinate live streaming of 2 day time Council
meetings as test pilots by end of 2017 or beginning 2018 to monitor, assess and evaluate
the effectiveness for future considerations and options to be presented to Council by 2nd
quarter 2018.
Carried.
Page 8 of 24
Council Minutes — Wednesday, April 12, 2017.
e) Shawn Binns, Director, Operations and Community Services re: 2017 Grant and Subsidy
Requests - Budget Allocation.
Councillor Crawford declared a pecuniary interest on two of the requests within Item 12e)
Shawn Binns, Director, Operations and Community Services, re: 2017 Grants and Subsidy
Requests — Budget Allocation as he is 1St Vice -President of the Oro Agricultural Society and
a Trustee of the Oro Station Hall, his name is registered on the deed. Councillor Crawford
left the table during the discussions and did not participate in the discussion or vote on the
matters of the Oro Agricultural Society or the Oro Station Hall.
Councillor Jermey declared a pecuniary interest on two of the requests within Item 12e)
Shawn Binns, Director, Operations and Community Services, re: 2017 Grants and Subsidy
Requests — Budget Allocation as he exhibits cattle at both fairs of the Coldwater & District
Agricultural Society and Oro Agricultural Society. Councillor Jermey left the table during the
discussions and did not participate in the discussion or vote on the matters of the Coldwater
& District Agricultural Society and Oro Agricultural Society.
Motion No. C170412-18
Moved by Jermey, Seconded by Hall
Be it resolved
1. That the correspondence presented by Shawn Binns, Director, Operations and
Community Services, re: 2017 Grant and Subsidy Requests - Budget Allocation be
received.
2. That the 2017 Grant Requests be approved in the following amounts:
User Group
Amount Approved
Battle of the Badges
Separate subsidy motion
Coldwater & District Agricultural Society
Separate grant motion
Copeland Forest Friends Association
$500.00
Couchiching Jubilee House
$0.00
Crime Stoppers
$200.00
Oro Agricultural Society
Separate grant motion
Oro Horticultural Society
$2,000.00 grant; separate
subsidy motion
Oro Station Community Hall
Separate grant motion
Rugby Community Hall
1$2,500.00
Shanty Bay Firefighters
I Separate subsidy motion
3. And That the applicants be notified of Council's decision under the Mayor's signature.
Carried.
Page 9 of 24
Council Minutes — Wednesday, April 12, 2017.
Motion No. C170412-19
Moved by Hough, Seconded by Macpherson
Be it resolved
1. That the 2017 grant request from Coldwater & District Agricultural Society be approved in
the amount of $200.00.
2. And That the applicant be notified of Council's decision under the Mayor's signature.
Carried.
Motion No. C170412-20
Moved by Macpherson, Seconded by Hough
Be it resolved
1. That the 2017 grant request from Oro Agricultural Society be approved in the amount of
$500.00.
2. And That the applicant be notified of Council's decision under the Mayor's signature.
Carried.
Motion No. C170412-21
Moved by Jermey, Seconded by Hall
Be it resolved
1. That the 2017 grant request from Oro Station Hall be approved in the amount of
$2,500.00.
2. And That the applicant be notified of Council's decision under the Mayor's signature.
Carried.
Motion No. C170412-22
Moved by Macpherson, Seconded by Crawford
Be it resolved
1. That the 2017 subsidy request from Geoff Patchell, Battle of the Badges be approved in
the amount of $1,095.00 for the use of the Oro-Medonte Community Centre Ice Pad.
2. And That the applicant be notified of Council's decision under the Director, Operations
and Community Services' signature.
Carried.
Page 10 of 24
Council Minutes — Wednesday, April 12, 2017.
Motion No. C170412-23
Moved by Hough, Seconded by Macpherson
Be it resolved
1. That the 2017 subsidy request from Oro-Medonte Horticultural. Society be approved in the
amount of $2,329.50.50 for the use of the Oro-Medonte Community Centre Banquet Hall
and Community Centre Meeting Room.
2. And That the applicant be notified of Council's decision under the Director, Operations &
Community Services' signature.
Carried.
Motion No. C170412-24
Moved by Hall, Seconded by Jermey
Be it resolved
1. That the 2017 subsidy request from Shanty Bay Firefighters be approved in the amount of
$342.00 for the use of the Shanty Bay ball diamond.
2. And That the applicant be notified of Council's decision under the Director, Operations
and Community Services' signature.
Carried.
f) Report No. OCS2017-02, Shawn Binns, Director, Operations and Community Services
re: Recreation and Community Services Fees and Charges Review.
Motion No. C170412-25
Moved by Macpherson, Seconded by Hough
Be it resolved
1. That Report No. OCS2017-02, Shawn Binns, Director, Operations and Community
Services re: Recreation and Community Services Fees and Charges Review be received
and adopted.
2. That the proposed fees outlined in Table 3 of Report No. OCS2017-02 be approved and
implemented for the 2017/2018 ice season.
3. And that the appropriate By -Law be brought forward for Council's consideration.
Carried.
Page 11 of 24
Council Minutes —Wednesday, April 12, 2017.
g) Report No. OCS2017-06, Shawn Binns, Director, Operations and Community Services
re: Award of Tender OCS 2017-04, Supply and delivery of two (2) new 2017 4x4
extended cab pick-up trucks.
Mayor H.S. Hughes declared a pecuniary interest on Item 12g) Report No. OCS2017-06,
Shawn Binns, Director, Operations and Community Services re: Award of Tender OCS
2017-04, Supply and delivery of two (2) new 2017 4x4 extended cab pick-up trucks as his
grandson, who is deemed to have a parent son relationship, is employed by Thor Motors
who bid on the contract. Mayor H.S. Hughes left the table during the discussion and did not
participate in the discussion or vote on this matter.
Deputy Mayor Hough assumed the Chair.
Motion No. C170412-26
Moved by Hall, Seconded by Jermey
Be it resolved
1. That Report No. OCS2017-06, Shawn Binns, Director, Operations and Community
Services re: Award of Tender OCS 2017-04, Supply and delivery of two (2) new 2017 4x4
extended cab pick-up trucks be received and adopted.
2. That Tender OCS 2017-04 — Supply and Delivery of Two (2) New 2017 4x4Extended
Cab Pick-up Trucks be awarded to Jim Wilson Chevrolet in the amount of $60,108.00
plus HST.
3. That the Director, Operations and Community Services be authorized to execute the
appropriate agreements on behalf of the Township.
4. That the bidders be thanked and notified under the Director, Operations and Community
Services' signature.
5. And that staff report back on the replacement of the pick-up truck for Transportation.
Carried.
Mayor H.S. Hughes assumed the Chair.
Page 12 of 24
Council Minutes —Wednesday, April 12, 2017.
h) Report No. OCS2017-07, Shawn Binns, Director, Operations and Community Services
re: Award of Tender OCS 2017-05, Pavement Markings — 3 Years.
Motion No. C170412-27
Moved by Jermey, Seconded by Hall
Be it resolved
1. That Report No. OCS2017-07, Shawn Binns, Director, Operations and Community
Services re: Award of Tender OCS 2017-05, Pavement Markings — 3 Years be received
and adopted.
2. That Tender OCS 2017-05 Pavement Markings — 3 Years be awarded to Precision
Markings Inc. in the amount of $42,840.00 plus HST.
3. That the Director, Operations and Community Services be authorized to execute the
appropriate agreements on behalf of the Township.
4. And that the bidders be thanked and notified under the Director, Operations and
Community Services' signature.
Carried.
Council recessed at 12:11 p.m. and reconvened at 12:48 p.m.
Deputy Mayor assumed the Chair.
i) Report No. OCS2017-08, Shawn Binns, Director, Operations and Community Services
re: Award of Tender OCS 2017-06, Dust Suppression.
Motion No. C170412-28
Moved by Crawford, Seconded by Macpherson
Be it resolved
1. That Report No. OCS2017-08, Shawn Binns, Director, Operations and Community
Services re: Award of Tender OCS 2017-06, Dust Suppression be received and
adopted.
2. That Tender OCS 2017-06 Dust Suppression be awarded to Arlyn Enterprises Ltd. in the
amount of $23,800.00 plus HST
3. That the Director, Operations and Community Services be authorized to execute the
appropriate agreements on behalf of the Township.
4. And that the bidders be thanked and notified under the Director, Operations and
Community Services' signature.
Carried.
Mayor H.S. Hughes assumed the Chair.
Page 13 of 24
Council Minutes — Wednesday, April 12, 2017.
j) Report No. OCS2017-09, Shawn Binns, Director, Operations and Community Services
re: 2017 Pavement Management Program.
Motion No. C170412-29
Moved by Hall, Seconded by Jermey
Be it resolved that Report No. OCS2017-09, Shawn Binns, Director, Operations and
Community Services re: 2017 Pavement Management Program be received for information
only.
Carried.
k) Report No. OCS2017-10, Shawn Binns, Director, Operations and Community Services
re: Award of Tender OCS 2017-07 and OCS 2017-09;
1. Micro -surfacing — Various Locations;
2. Crack -sealing — Various Locations.
Motion No. C170412-30
Moved by Macpherson, Seconded by Hough
Be it resolved
1. That Report No. Report No. OCS2017-10, Shawn Binns, Director, Operations and
Community Services re: Award of Tender OCS 2017-07 and OCS 2017-09; 1. Micro -
surfacing — Various Locations; and 2. Crack -sealing — Various Locations be received and
adopted;
2. That Tender OCS 2017-07 — Micro -surfacing — Various Locations be awarded to Duncor
Enterprises Inc. in the amount of $424,340.00 plus HST.
3. That Tender OCS 2017-09 — Crack -sealing — Various Locations be awarded to Cornell
Construction Inc. in the amount of $31,645.00 plus HST.
4. That the Director, Operation and Community Services be authorized to execute the
appropriate agreements on behalf of the Township.
5. And that the bidders be thanked and notified under the Director, Operations and
Community Services' signature.
Carried.
Page 14 of 24
Council Minutes — Wednesday, April 12, 2017.
1) Report No. LS2017-03, Doug Irwin, Director, Legislative Services/Clerk re: Municipal
Freedom of Information and Protection of Privacy Act (FOI) Request Summary.
Motion No. C170412-31
Moved by Jermey, Seconded by Hall
Be it resolved that Report No. LS2017-03, Doug Irwin, Director, Legislative Services/Clerk
re: Municipal Freedom of Information and Protection of Privacy Act (FOI) Request Summary
be received for information only.
Carried.
m) Report No. LS2017-04, Doug Irwin, Director, Legislative Services/Clerk re: Site
Alteration, Request for Exemption, Horseshoe Resort.
Motion No. C170412-32
Moved by Crawford, Seconded by Macpherson
Be it resolved
1. That Report No. LS2017-04, Doug Irwin, Director, Legislative Services/Clerk re: Site
Alteration, Request for Exemption, Horseshoe Resort be received and adopted.
2. That Council approve Option #1 as outlined in Report No. LS2017-04.
3. And that the applicant be advised of Council's decision under the Chief Municipal Law
Enforcement Officer's signature.
Carried.
n) Report No. LS2017-06, Doug Irwin, Director, Legislative Services/Clerk re: Pugsley Lane
Gate/By-Law No. 2005-125.
Motion No. C170412-33
Moved by Macpherson, Seconded by Crawford
Be it resolved
1. That Report No. LS2017-06, Doug Irwin, Director, Legislative Services/Clerk re: Pugsley
Lane Gate/By-Law No. 2005-125 be received and adopted.
2. That Council approve Option #2 as outlined in Report No. LS2017-06.
3. And that the residents affected by By -Law No. 2005-125 be advised of Council's decision
under the Director, Legislative Services/Clerk's signature.
Carried.
Page 15 of 24
Council Minutes — Wednesday, April 12, 2017.
o) Report No. LS2017-07, Doug Irwin, Director, Legislative Services/Clerk re: Township of
Oro-Medonte Appraiser of Record and Surveyor of Record.
Motion No. C170412-34
Moved by Hall, Seconded by Jermey
Be it resolved
1. That Report No. LS2017-07, Doug Irwin, Director, Legislative Services/Clerk re:
Township of Oro-MedonteAppraiser of Record and Surveyor of Record be received and
adopted.
2. That Motion No. CW -11 from the February 9, 2005 Committee of the Whole meeting
which appointed Indicom Appraisal Associates as appraiser of record for the Township of
Oro-Medonte be rescinded.
3. That Motion No. CW -12 from the February 9, 2005 Committee of the Whole meeting
which appointed C.T. Strongman Surveying Ltd. as surveyor of record for the Township
of Oro-Medonte be rescinded.
4. That staff comply with the Township's Purchasing By-law and obtain a minimum of three
(3) written quotes prior to engaging the services of an appraiser or surveyor, until such
time as Council appoints new vendors of record.
5. And that the Indicom Appraisal Associates and C.T. Strongman Surveying Ltd. be
advised of Council's decision under the Director, Legislative Services/Clerk's signature.
Carried.
p) Report No. LS2017-08, Doug Irwin, Director, Legislative Services/Clerk re: Amendment
to By -Law No. 2016-056 (Site Alteration) [Refer to Item 17b)].
Motion No. C170412-35
Moved by Crawford, Seconded by Macpherson
Be it resolved
1. That Report No. LS2017-08, Doug Irwin, Director, Legislative Services/Clerk re:
Amendment to By -Law No. 2016-056 (Site Alteration) be received and adopted.
2. That the amendments, as outlined in Report No. LS2017-08, be approved.
3. And that the appropriate By -Law be brought forward for Council's consideration.
Carried.
Page 16 of 24
Council Minutes —Wednesday, April 12, 2017.
13. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following members of Council provided updates: Mayor H.S. Hughes, Councillors
Hall and Jermey.
b) Mayor H.S. Hughes, re: 2017 Budget Allocations for
• Orillia & Area Physician Recruitment & Retention Committee,
• Barrie Area Physician Recruitment.
Motion No. C170412-36
Moved by Jermey, Seconded by Hall
Be it resolved
1. That the correspondence dated July 27, 2016 from Dr. Matt Miller, Chair, Orillia & Area
Physician Recruitment & Retention and correspondence dated October 20, 2016 from
Brittany Peterson, Physician Recruitment Coordinator, Barrie Area Physician Recruitment
and presented by Mayor H.S. Hughes re: 2017 Budget Allocations for Orillia & Area
Physician Recruitment & Retention Committee and Barrie Area Physician Recruitment be
received.
2. That the Township of Oro-Medonte approve a funding request to the Orillia & Area
Physician Recruitment & Retention Committee in the amount of $4,000.00.
3. That the Township of Oro-Medonte approve a funding request to the Barrie Area
Physician Recruitment in the amount of $4,000.00.
4. And that the applicants be advised of Council's decision under the Mayor's signature.
Carried.
Page 17 of 24
Council Minutes — Wednesday, April 12, 2017.
c) Councillor Jermey, correspondence dated March 20, 2017 from The Township of East
Zorra-Tavistock re: Support for Policy to Install AEDs in all Schools.
Motion No. C170412-37
Moved by Macpherson, Seconded by Crawford
Be it resolved
1. That the correspondence dated March 20, 2017 from The Township of East Zorra-
Tavistock and presented by Councillor Jermey re: Support for Policy to Install AEDs in all
Schools be received.
2. That the said correspondence be forwarded, under the Mayor's signature, to the following
School Boards in Simcoe County to respectfully request their consideration re: Support
the Policy to Install AEDs in all Schools:
- English Language Public School Board, Simcoe County District School Board;
- English Language Separate School Boards, Simcoe Muskoka Catholic District School
Board; and Penetanguishene Protestant Separate School Board;
- French Language Public School Board, Conseil scolaire Viamonde;
- French Language Separate School Board, Conseil scolaire de district catholique
Centre -Sud.
3. And that The Township of East Zorra-Tavistock be advised of Council's decision under
the Mayor's signature.
Carried.
d) Councillor Jermey re: Three (3) Way Stop in Hawkestone.
Motion No. C170412-38
Moved by Crawford, Seconded by Macpherson
Be it resolved that the verbal information presented by Councillor Jermey re: Three (3) Way
Stop in Hawkestone be received and referred to staff to report back with options, in
consultation with the County of Simcoe, on signage improvements and the possibility of a
flashing light (3 sides red and 1 side yellow).
Carried.
Page 18 of 24
Council Minutes — Wednesday, April 12, 2017.
14. Consent Agenda:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Notice of Administration Centre Office Closure, Good
Friday and Easter Monday, Friday, April 14 and Monday, April 17, 2017.
2. Township of Oro-Medonte, Notice of Closure, Replacement of Line 9 North
Bridge, Closed beginning Monday, March 20, 2017 and Scheduled to Reopen
July 2017.
b) Minutes of Barrie Public Library Board meeting held on February 23, 2017.
Staff Recommendation: Receive for Information Only.
c) Minutes of Lake Simcoe Region Conservation Authority meeting held on February 24,
2017.
Staff Recommendation: Receive for Information Only.
d) Nottawasaga Valley Conservation Authority re: Minutes of February 24, 2017 meeting
and Highlights of March 24, 2017 meeting.
Staff Recommendation: Receive for Information Only.
e) Correspondence dated March 20, 2017 from Gayle Wood, CAO, Nottawasaga Valley
Conservation Authority (NVCA) re: NVCA Membership Reduction.
Staff Recommendation: Receive for Information Only.
f) Correspondence dated February 14, 2017 from Gerry Marshall, Warden, County of
Simcoe re: Resolution for Paramedic Services Dispatch Advocacy.
Staff Recommendation: Receive for Information Only.
g) Correspondence dated March, 2017 from The Honourable Dipika Damerla, Minister of
Seniors Affairs re: 2017 Senior of the Year Award Call for Nominations.
Staff Recommendation: Receive for Information Only.
h) Correspondence dated March 9, 2017 from Sylvia Jones, MPP Dufferin-Caledon, Deputy
Leader of the PC Caucus, re: New Progressive Conservative Critic for Infrastructure.
Staff Recommendation: Receive for Information Only.
i) Correspondence dated March 17, 2017 from Kathleen Wynne, Premier re: Sustainable
Funding Support for Child Advocacy Centres and the Child Advocacy Centre
Simcoe/Muskoka.
Staff Recommendation: Receive for Information Only.
j) Correspondence dated March 17, 2017 from The Town of Northeastern Manitoulin &
The Islands re: Ontario Hydro Waiving Delivery Fees on First Nation Reserves and
Settlements in Ontario.
Staff Recommendation: Receive for Information Only.
Page 19 of 24
Council Minutes —Wednesday, April 12, 2017.
Motion No. C170412-39
Moved by Hall, Seconded by Jermey
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Notice of Administration Centre Office Closure, Good
Friday and Easter Monday, Friday, April 14 and Monday, April 17, 2017.
2. Township of Oro-Medonte, Notice of Closure, Replacement of Line 9 North
Bridge, Closed beginning Monday, March 20, 2017 and Scheduled to Reopen
July 2017.
b) Minutes of Barrie Public Library Board meeting held on February 23, 2017.
Received for Information Only.
c) Minutes of Lake Simcoe Region Conservation Authority meeting held on February
24, 2017.
Received for Information Only.
d) Nottawasaga Valley Conservation Authority re: Minutes of February 24, 2017
meeting and Highlights of March 24, 2017 meeting.
Received for Information Only.
e) Correspondence dated March 20, 2017 from Gayle Wood, CAO, Nottawasaga
Valley Conservation Authority (NVCA) re: NVCA Membership Reduction.
Received for Information Only.
f) Correspondence dated February 14, 2017 from Gerry Marshall, Warden, County of
Simcoe re: Resolution for Paramedic Services Dispatch Advocacy.
Received for Information Only.
g) Correspondence dated March, 2017 from The Honourable Dipika Damerla, Minister
of Seniors Affairs re: 2017 Senior of the Year Award Call for Nominations.
Received for Information Only.
h) Correspondence dated March 9, 2017 from Sylvia Jones, MPP Dufferin-Caledon,
Deputy Leader of the PC Caucus, re: New Progressive Conservative Critic for
Infrastructure.
Received for Information Only.
i) Correspondence dated March 17, 2017 from Kathleen Wynne, Premier re:
Sustainable Funding Support for Child Advocacy Centres and the Child Advocacy
Centre Simcoe/Muskoka.
Received for Information Only.
Page 20 of 24
Council Minutes — Wednesday, April 12, 2017.
j) Correspondence dated March 17, 2017 from The Town of Northeastern Manitoulin &
The Islands re: Ontario Hydro Waiving Delivery Fees on First Nation Reserves and
Settlements in Ontario.
Received for Information Only.
Carried.
15. Communications/Petitions:
a) Correspondence dated March 10, 2017 from Chief Stephen Hernen, President, Ontario
Association of Fire Chiefs (OAFC) re: OAFC 2017 Municipal Official Seminar: The
Essentials of Firefighting and Firefighting 101, Saturday, May 6 and Sunday, May 7,
2017, Toronto Congress Centre, Toronto.
Motion No. C170412-40
Moved by Jermey, Seconded by Hall
Be it resolved that the correspondence dated March 10, 2017 from Chief Stephen Hernen,
President, Ontario Association of Fire Chiefs (OAFC) re: OAFC 2017 Municipal Official
Seminar: The Essentials of Firefighting and Firefighting 101, Saturday, May 6 and Sunday,
May 7, 2017, Toronto Congress Centre, Toronto be received.
Carried.
b) Correspondence dated March 28, 2017 from Lion Bob Murray re: Request to Designate
a Day in 2017 to Fly the Lions Club's International Flag.
Motion No. C170412-41
Moved by Macpherson, Seconded by Crawford
Be it resolved
1. That the correspondence dated March 28, 2017 from Lion Bob Murray re: Request to
Designate a Day in 2017 to Fly the Lions Club's International Flag be received.
2. That the request to designate a day in 2017 to fly the Lions Club's International flag be
approved.
3. That the CAO's Office coordinate the flag raising for Wednesday, May 24, 2017.
4. And That the applicant be advised of Council's decision under the Mayor's signature
Carried.
Page 21 of 24
Council Minutes — Wednesday, April 12, 2017.
c) Correspondence dated April 4, 2017 from Don Atkinson, President, Davtech Industries
Ltd. re: Request for Removal of Hold Designation, 2907 Highway 11.
Motion No. C170412-42 (Amendment)
Moved by Hough, Seconded by Crawford
Be it resolved that the motion with respect to the correspondence dated April 4, 2017 from
Don Atkinson, President, Davtech Industries Ltd. re: Request for Removal of Hold
Designation, 2907 Highway 11 be amended to strike "for information only" and add "and that
staff report back with options for Council's consideration.
Carried.
Motion No. C170412-43
Moved by Hall, Seconded by Jermey
Be it resolved that the correspondence dated April 4, 2017 from Don Atkinson, President,
Davtech Industries Ltd. re: Request for Removal of Hold Designation, 2907 Highway 11 be
received and that staff report back with options for Council's consideration.
Carried As Amended.
16. Notice of Motions:
None.
17. By -Laws:
a) By -Law No. 2017-045: A By-law to remove the Holding symbol on lands described
as follows: Con 11, E Pt Lot 15 (Oro), RP 51 R36448, Part 2; Oro-Medonte; PIN
58540-0152 LT and Con 11, E Pt Lot 15 (Oro), RP 51 R36448, Part 3; Oro-Medonte;
PIN 58540-0153 LT and Con 11, E Pt Lot 15 (Oro), RP 51 R36448, Part 4; Oro-
Medonte; PIN 58540-0154 LT and Con 11, E Pt Lot 15 (Oro), RP 51 R36448, Part 7;
Oro-Medonte; PIN 58540-0127 LT Township of Oro-Medonte, County of Simcoe.
b) By -Law No. 2017-046: A By-law to Amend By-law No. 2016-056, a By-law to
Prohibit and Regulate the placing, dumping or removal of fill within the Township of
Oro-Medonte (Site Alteration By-law).
c) By -Law No. 2017-047: Being a By -Law to Authorize the Issuance of the Certificate
of Substantial Completion and Acceptance (Municipal Underground Services) for
2008628 Ontario Ltd. (Diamond Valley Estates Phase 4), Plan 51 M-957.
Page 22 of 24
Council Minutes —Wednesday, April 12, 2017.
Motion No. C170412-44
Moved by Hough, Seconded by Macpherson
Be it resolved that
a) By -Law No. 2017-045: A By-law to remove the Holding symbol on lands described as
follows: Con 11, E Pt Lot 15 (Oro), RP 51 R36448, Part 2; Oro-Medonte; PIN 58540-0152
LT and Con 11, E Pt Lot 15 (Oro), RP 51 R36448, Part 3; Oro-Medonte; PIN 58540-0153
LT and Con 11, E Pt Lot 15 (Oro), RP 51 R36448, Part 4; Oro-Medonte; PIN 58540-0154
LT and Con 11, E Pt Lot 15 (Oro), RP 51 R36448, Part 7; Oro-Medonte; PIN 58540-0127
LT Township of Oro-Medonte, County of Simcoe.
b) By -Law No. 2017-046: A By-law to Amend By-law No. 2016-056, a By-law to Prohibit
and Regulate the placing, dumping or removal of fill within the Township of Oro-Medonte
(Site Alteration By-law).
c) By -Law No. 2017-047: Being a By -Law to Authorize the Issuance of the Certificate of
Substantial Completion and Acceptance (Municipal Underground Services) for 2008628
Ontario Ltd. (Diamond Valley Estates Phase 4), Plan 51 M-957
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
Carried.
18. Closed Session Items (Unfinished Items):
None.
19. Confirmation By -Law:
a) By -Law No. 2017-044: Being a by-law to confirm the proceedings of the Council
meeting held on Wednesday, April 12, 2017.
otion No. C170412-45
Moved by Jermey, Seconded by Hall
Be it resolved that By -Law No. 2017-044: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, April 12, 2017 be read a first, second and third time,
passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
Page 23 of 24
Council Minutes — Wednesday, April 12, 2017.
20. Questions from the Public Clarifying an Agenda Item:
One person provided a comment, with Council's consent, in non-compliance with the
parameters.
21. Adjournment:
a) Motion to Adjourn.
Motion No. C170412-46
Moved by Macpherson, Seconded by Hough
Be it resolved that we do now adjourn at 2:07 p.m.
Carried.
Page 24 of 24