03 08 2017 Council Meeting Minutesship
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Proud Heritage, Exciting Future
Wednesday, March 8, 2017
The Township of Oro-Medonte
Council Meeting Minutes
Council Chambers
2014-2018 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Barbara Coutanche
Councillor Scott Macpherson
Councillor Phil Hall
Councillor John Crawford
Councillor Scott Jermey
Time: 9:02 a.m.
Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director,
Present: Finance/Treasurer/Deputy CAO; Doug Irwin, Director, Legislative
Services/Clerk; Andria Leigh, Director, Development Services; Donna
Hewitt, Director, Corporate & Strategic Initiatives; Shawn Binns, Director,
Operations and Community Services; Hugh Murray, Fire Chief; Tamara
Obee, Manager, Human Resources, Health & Safety; Samah Othman,
Supervisor, Communications and Customer Service; Darcy Brooke-
Bisschop, Coordinator, Economic Development/Communications
1. Call to Order- Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
moment of reflection.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C170308-1
Moved by Hall, Seconded by Jermey
Be it resolved that the agenda for the Council meeting of Wednesday, March 8, 2017 be
received and adopted.
Carried.
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Council Minutes — Wednesday, March 8, 2017.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C170308-2
Moved by Crawford, Seconded by Macpherson
Be it resolved that we do now go in Closed Session at 9:03 a.m. to discuss
• labour relations/employee negotiations/personal matter affecting an identifiable individual
(Staffing/Employee Request).
Carried.
b) Motion to Rise and Report.
Motion No. C170308-3
Moved by Jermey, Seconded by Hall
Be it resolved that we do now Rise at 10:03 a.m. and Report on the Closed Session Item 4c)
Robin Dunn, CAO re: Labour relations/employee negotiations; Personal matters about an
identifiable individual (Staffing/Employee Request).
Carried.
c) Robin Dunn, CAO re: Labour relations/employee negotiations; Personal matters about
an identifiable individual (Staffing/Employee Request).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director, Legislative Services/Clerk; Andria Leigh, Director, Development Services; Tamara
Obee, Manager, Human Resources, Health & Safety.
Motion No. C170308-4
Moved by Macpherson, Seconded by Coutanche
Be it resolved
1. That the confidential correspondence dated February 26, 2017 and presented by Robin
Dunn, CAO re: Personal matters about an identifiable individual (Employee Request) be
received and acknowledged.
2. And That the CAO proceed as outlined.
Carried.
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Council Minutes —Wednesday, March 8, 2017.
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director, Legislative Services/Clerk; Andria Leigh, Director, Development Services; Tamara
Obee, Manager, Human Resources, Health & Safety.
Motion No. C170308-5
Moved by Hall, Seconded by Jermey
Be it resolved
1. That the confidential verbal information presented by Robin Dunn, CAO and Andria Leigh,
Director, Development Services re: Labour relations/employee negotiations (Staffing) be
received.
2. And That prior to July 2017 the CAO report back with Human Resources - Staffing/Full
Time Equivalent 2018 projection that includes the balance of the allocation for the
Coordinator, Operations and the Director, Environmental Services.
Carried.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, February 22, 2017.
Motion No. C170308-6
Moved by Jermey, Seconded by Hall
Be it resolved that the draft minutes of the Council meeting held on Wednesday, February
22, 2017 be received and adopted as printed and circulated.
Carried.
b) Minutes of Heritage Committee meeting held on Monday, February 27, 2017.
Motion No. C170308-7
Moved by Hall, Seconded by Jermey
Be it resolved that the draft minutes of Heritage Committee meeting held on Monday,
February 27, 2017 be received.
Carried.
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Council Minutes —Wednesday, March 8, 2017.
Motion No. C170308-8
Moved by Crawford, Seconded by Macpherson
Be it resolved that, per Motion No. HC170227-3 of the February 27, 2017 Heritage
Committee meeting, the Township of Oro-Medonte send a letter supporting Bill C-323 [An
Act to Amend the Income Tax (Rehabilitation of Historic Property)] to the Minister of
Environment and Climate Change, MP, Barrie-Springwater-Oro-Medonte; MP, Simcoe
North; MP York-Simcoe and other municipalities in Simcoe County under the Mayor's
signature.
Carried.
Motion No. C170308-9
Moved by Coutanche, Seconded by Macpherson
Be it resolved that, per Motion No. HC170227-4 of the February 27, 2017 Heritage
Committee meeting, correspondence be forwarded, under the Mayor's signature, to the
Heritage Barrie Committee requesting consideration of listing 190 Shanty Bay Road, Barrie
as "non -designated" property under the Ontario Heritage Act.
Carried.
c) Minutes of Special Council meeting held on Wednesday, March 1, 2017.
Motion No. C170308-10
Moved by Jermey, Seconded by Hall
Be it resolved that the draft minutes of the Special Council meeting held on Wednesday,
March 1, 2017 be received and adopted as printed and circulated.
Carried.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
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Council Minutes —Wednesday, March 8, 2017.
8. Deputations:
None.
9. Presentations:
a) Peter Beacock, Chair of the Board, Trustee for Oro-Medonte and Springwater
Townships, Simcoe County District School Board re: Activity Update.
Motion No. C170308-11
Moved by Hall, Seconded by Jermey
Be it resolved that the correspondence presented by Peter Beacock, Chair of the Board,
Trustee for Oro-Medonte and Springwater Townships, Simcoe County District School Board
re: Activity Update be received.
Carried.
10.Identification From the Public of an Agenda Item of Interest:
Provides an opportunity for members of the public to identify an agenda item which the
public member may request be brought forward and considered earlier in the meeting.
11. Open Forum:
One individual provided a comment not related to an agenda item.
One individual provided comments with respect to Item 12a).
Two individuals provided comments with respect to Item 12b).
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Council Minutes —Wednesday, March 8, 2017.
12. Reports of Municipal Officers:
a) Report No. OCS2017-05, Shawn Binns, Director, Operations & Community Services re:
Award of OCS 2017-02 Road Rehabilitation — Various Locations.
Motion No. C170308-12
Moved by Macpherson, Seconded by Coutanche
Be it resolved
1. That Report No. OCS2017-05, Shawn Binns, Director, Operations & Community
Services re: Award of OCS 2017-02 Road Rehabilitation — Various Locations be received
and adopted.
2. That Tender OCS 2017-02 Road Rehabilitation — Various Locations, Parts A through H
be awarded to K.J. Beamish Construction Co. Ltd. in the amount of $1,764,562.25.
3. That a contingency allowance of $176,456.23 (10%) be allocated to address unforeseen
project scope requirements.
4. That an allowance of $20,000 be allocated for the geotechnical testing of materials and
quality assurance.
5. That the Mayor and Clerk be authorized to execute the appropriate agreements on behalf
of the Township.
6. And that the Bidders be thanked and notified under the Director, Operations and
Community Service's signature.
Carried.
b) Report No. FD2017-03, Hugh Murray, Fire Chief; Donna Hewitt, Director, Corporate &
Strategic Initiatives; Paul Hillenaar, Acting Chief Building Official re: Water Provision
Options — Small Crescent Industrial Park [to be distributed].
Council consented to permit Ted Burrows, Ashlynne Dale and Andy Fraser to speak on
the matter.
Motion No. C170308-13
Moved by Jermey, Seconded by Hall
Be it resolved
1. That Report No. FD2017-03, Hugh Murray, Fire Chief; Donna Hewitt, Director,
Corporate & Strategic Initiatives; Paul Hillenaar, Acting Chief Building Official re:
Water Provision Options — Small Crescent Industrial Park be received and adopted.
2. That Council supports the development a communal water system.
3. That Council directs staff to proceed with negotiations with business owners for a
communal water system in Small Crescent Industrial Park such that the Township's
financial contribution to the installation does not exceed $80,000.
4. And That staff report back on results of negotiations.
Carried.
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Council Minutes — Wednesday, March 8, 2017.
c) Tamara Obee, Manager, Human Resources, Health & Safety re: POL-HS-2-01-01,
Health & Safety Policy Statement.
Motion No. C170308-14
Moved by Macpherson, Seconded by Crawford
Be it resolved
1. That the correspondence presented by Tamara Obee, Manager, Human Resources,
Health & Safety re: 2017 Health and Safety Policy Statement be received and adopted.
2. That POL-HS-2-01-01 be adopted and enacted effective March 8, 2017.
3. That the Mayor, CAO and members of the Senior Management Team sign the 2017
Corporate Health and Safety Policy Statement which shall be posted in all work locations
in the Township.
4. And That Council and all Staff continue to consider Health & Safety to be a key Corporate
priority.
Carried.
d) Robin Dunn, CAO re: 2017 Budget.
Motion No. C170308-15
Moved by Hall, Seconded by Jermey
Whereas the 2017 Draft Operating and Capital Budget presentations commenced on
January 13, 2017 and presented an Overall Tax Increase of 5.58%.
And Whereas Council received 2017 Budget Adjustments to February 15, 2017 that lowered
the Overall Tax Impact to 3.33%.
And Whereas Council, per Motion No. SC170215-14, direct the CAO to provide Council with
an update of 2017 Budget Adjustments to achieve an Overall Tax Increase of 2.99%.
Now Therefore Be it Resolved that Council endorses the 2017 Budget Adjustments to March
8, 2017 to achieve an Overall Tax Increase of 2.99%.
Carried.
Motion No. C170308-16
Moved by Coutanche, Seconded by Macpherson
Be it resolved that the Reserve Funded Projects identified in the 2017 Budget be reviewed
by the CAO and Treasurer prior to initiation of the purchasing process, excluding those
projects identified in Motion No. C170208-16.
Carried.
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Council Minutes — Wednesday, March 8, 2017.
Motion No. C170308-17
Moved by Jermey, Seconded by Crawford
Be it resolved that the 2017 Operating, Capital and Reserve Budgets, as amended by Motion
Nos. C170308-15, and C170308-16, effective March 8, 2017 are hereby adopted.
Carried.
13. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following members of Council provided updates: Mayor H.S. Hughes, Deputy
Mayor Hough; Councillors Jermey and Hall.
b) Councillor Crawford, correspondence dated February 21, 2017 from Township of
McNab/Braeside and correspondence dated February 21, 2017 from Melinda Reith,
Municipal Clerk and CAO, The Corporation of United Townships of Head, Clara & Maria
re: Proposed Ontario Building Code Change B-08-09-03 Mandatory 5 Year Septic
Pumping.
Motion No. C170308-18
Moved by Crawford, Seconded by Macpherson
Be it resolved
1. That the correspondence dated February 21, 2017 from Township of McNab/Braeside
and correspondence dated February 21, 2017 from Melinda Reith, Municipal Clerk and
CAO, The Corporation of United Townships of Head, Clara & Maria and presented by
Councillor Crawford re: Proposed Ontario Building Code Change B-08-09-03 Mandatory
5 Year Septic Pumping be received.
2. That the Township of Oro-Medonte supports the resolutions from The Township of
McNab/Braeside and The Corporation of United Townships of Head, Clara & Maria to
respectfully request the Government of Ontario and the Minister of Municipal Affairs to
rescind proposed Building Code Change B-08-09-03.
3. And That the Premier of Ontario; the Minister of Municipal Affairs; Leader of the
Progressive Conservative Party; Leader of the New Democratic Party; The Township of
McNab/Braeside and The Corporation of United Townships of Head, Clara & Maria be
advised of Council's decision, under the Mayor's signature.
Carried.
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Council Minutes — Wednesday, March 8, 2017.
c) Councillor Crawford, correspondence dated February 23, 2017 from Carrie Sykes,
Director of Corporate Services/Clerk re: Resolution regarding Schedule 5 of Bill 7 - An
Act to Amend or Repeal Various Acts with respect to Housing and Planning (Property
Standards).
Motion No. C170308-19
Moved by Hall, Seconded by Jermey
Be it resolved
1. That the correspondence dated February 23, 2017 from Carrie Sykes, Director of
Corporate Services/Clerk, Township of Lake of Bays re: Resolution regarding Schedule 5
of Bill 7 - An Act to Amend or Repeal Various Acts with respect to Housing and Planning
(Property Standards) and presented by Councillor Crawford be received.
2. That the Township of Oro-Medonte supports the Township of Lake of Bay's resolution to
respectfully request the Government of Ontario and the Ministry of Housing to halt the
download of enforcement responsibility for residential rental maintenance standards
proposed in Schedule 5 of Bill 7, in light of the significant fiscal challenge each
municipality will face to provide this service to the public in a cost effective manner.
3. And That the Premier of Ontario; the Minister of Housing; Leader of the Progressive
Conservative Party; Leader of the New Democratic Party; and Township of Lake of Bays
be advised of Council's decision, under the Mayor's signature.
Carried.
14. Consent Agenda:
a) Announcements of Interest to the Public:
1. Notice of a Proposal and Notice of a Public Meeting by Lake Simcoe Regional
Airport, Solar Energy Partnership to Engage in a Renewable Energy Project, March
28, 2017, 6pm-8pm, Oro-Medonte Community Centre, Banquet Hall, 71 Line 4 North
(at Highway 11 South), Oro-Medonte (Upstairs) [Refer to Item 14i)].
b) Minutes of Barrie Public Library Board meeting held on Thursday, January 26, 2017.
Staff Recommendation: Receive.
c) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, January
27, 2017.
Staff Recommendation: Receive.
d) Nottawasaga Valley Conservation Authority re: Minutes of January 27, 2017 meetings
and Highlights of February 24, 2017 meeting.
Staff Recommendation: Receive.
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Council Minutes — Wednesday, March 8, 2017.
e) Correspondence received re: Lake Simcoe Regional Airport.
1. Gib Montgomery received February 15, 2017;
2. Elizabeth May dated February 17, 2017.
Staff Recommendation: Receive.
f) Correspondence dated January 10, 2017 from Carla Nell, Vice -President, Municipal and
Stakeholder Relations, Municipal Property Assessment Corporation (MPAC), re: 2016
Assessment Update Municipal Summary Report.
Staff Recommendation: Receive.
g) Correspondence dated February 15, 2017 from Dawn McAlpine, City Clerk/Director of
Legislative and Court Services re: Confirmation of the Township of Oro-Medonte's
Appointments to The Lake Simcoe Regional Airport Board of Directors.
Staff Recommendation: Receive.
h) Correspondence dated February 22, 2017 from Kathleen Wynne, Premier re: Inequity in
Property Taxation on Railway Right -of -Way's Collected by Municipalities in Ontario.
Staff Recommendation: Receive.
i) Correspondence dated February 23, 2017 from Katharine Myrans, Project Manager,
Stantec Consulting Ltd. re: Notice of a Proposal and Notice of a Public Meeting by Lake
Simcoe Regional Airport, Solar Energy Partnership to Engage in a Renewable Energy
Project, March 28, 2017, 6pm-8pm, Oro-Medonte Community Centre, Banquet Hall, 71
Line 4 North (at Highway 11 South), Oro-Medonte (Upstairs) [Refer to Item 14a)],
[Additional correspondence available through the Planning Department].
Staff Recommendation: Receive.
j) Correspondence from Communities in Bloom Ontario re: Celebrate Canada's 150th
Anniversary.
Staff Recommendation: Receive.
k) Correspondence dated February 27, 2017 from Richard Hillier, Manager,
Communications, Ontario Stone, Sand & Gravel Association (OSSGA) re: News
Release, Oro Pit in Oro-Medonte Wins 2016 OSSGA Industry Recognition Award.
Staff Recommendation: Receive.
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Council Minutes — Wednesday, March 8, 2017.
Motion No. C170308-20
Moved by Jermey, Seconded by Hall
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Notice of a Proposal and Notice of a Public Meeting by Lake Simcoe Regional
Airport, Solar Energy Partnership to Engage in a Renewable Energy Project,
March 28, 2017, 6pm-8pm, Oro-Medonte Community Centre, Banquet Hall, 71
Line 4 North (at Highway 11 South), Oro-Medonte (Upstairs) [Refer to Item 14i)].
b) Minutes of Barrie Public Library Board meeting held on Thursday, January 26, 2017.
Received.
c) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday,
January 27, 2017.
Received.
d) Nottawasaga Valley Conservation Authority re: Minutes of January 27, 2017
meetings and Highlights of February 24, 2017 meeting.
Received.
e) Correspondence received re: Lake Simcoe Regional Airport.
1. Gib Montgomery received February 15, 2017;
2. Elizabeth May dated February 17, 2017.
Received.
f) Correspondence dated January 10, 2017 from Carla Nell, Vice -President, Municipal
and Stakeholder Relations, Municipal Property Assessment Corporation (MPAC), re:
2016 Assessment Update Municipal Summary Report.
Received.
g) Correspondence dated February 15, 2017 from Dawn McAlpine, City Clerk/Director
of Legislative and Court Services re: Confirmation of the Township of Oro-Medonte's
Appointments to The Lake Simcoe Regional Airport Board of Directors.
Received.
h) Correspondence dated February 22, 2017 from Kathleen Wynne, Premier re:
Inequity in Property Taxation on Railway Right -of -Way's Collected by Municipalities
in Ontario.
Received.
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Council Minutes — Wednesday, March 8, 2017.
i) Correspondence dated February 23, 2017 from Katharine Myrans, Project Manager,
Stantec Consulting Ltd. re: Notice of a Proposal and Notice of a Public Meeting by
Lake Simcoe Regional Airport, Solar Energy Partnership to Engage in a Renewable
Energy Project, March 28, 2017, 6pm-8pm, Oro-Medonte Community Centre,
Banquet Hall, 71 Line 4 North (at Highway 11 South), Oro-Medonte (Upstairs) [Refer
to Item 14a)], [Additional correspondence available through the Planning
Department].
Received.
j) Correspondence from Communities in Bloom Ontario re: Celebrate Canada's 150th
Anniversary.
Received.
k) Correspondence dated February 27, 2017 from Richard Hillier, Manager,
Communications, Ontario Stone, Sand & Gravel Association (OSSGA) re: News
Release, Oro Pit in Oro-Medonte Wins 2016 OSSGA Industry Recognition Award.
Received.
Carried.
15. Communications/Petitions:
None.
16. Notice of Motions:
None.
17. By -Laws:
a) By -Law No. 2017-034: A By-law to Appoint Municipal Weed Inspectors and to
Repeal By-law No. 2015-026.
Motion No. C170308-21
Moved by Macpherson, Seconded by Coutanche
Be it resolved that
a) By -Law No. 2017-034: A By-law to Appoint Municipal Weed Inspectors and to Repeal
By-law No. 2015-026
be read a first, second and third time, passed,
by the Mayor.
be engrossed by the Clerk, signed and sealed
Carried.
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Council Minutes — Wednesday, March 8, 2017.
Motion No. C170308-22
Moved by Jermey, Seconded by Hall
Be it resolved that Rule 14.21 a) of Procedural By-law No. 2015-203 be suspended in order
to allow the meeting to proceed past the 4 hour adjournment requirement.
Carried.
Council recessed at 12:35 p.m. and reconvened at 1:25 p.m.
18. Closed Session Items (Unfinished Items):
None.
19. Confirmation By -Law:
a) By -Law No. 2017-032: Being a By -Law to Confirm the Proceedings of the Council
Meeting held on Wednesday, March 8, 2017.
Motion No. C170308-23
Moved by Hall, Seconded by Jermey
Be it resolved that By -Law No. 2017-032: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, March 8, 2017 be read a first, second and third time,
passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
20. Questions from the Public Clarifying an Agenda Item:
No questions were posed.
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Council Minutes —Wednesday, March 8, 2017.
21.Adjournment:
a) Motion to Adjourn.
Motion No. C170308-24
Moved by Macpherson, Seconded by Crawford
Be it resolved that we do now adjourn at 2:42 p.m.
Carried.
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