02 22 2017 Council Meeting MinutesToumsttip of
-Pi
Proud Heritage, Exciting Feature
Wednesday, February 22, 2017
The Township of Oro-Medonte
Council Meeting Minutes
Council Chambers
2014-2018 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Barbara Coutanche
Councillor Scott Macpherson
Councillor Scott Jermey
Regrets: Councillor Phil Hall
Councillor John Crawford
Time: 5:15 p.m.
Staff Robin Dunn, Chief Administrative Officer; Doug Irwin, Director, Legislative
Present: Services/Clerk; Donna Hewitt, Director, Corporate & Strategic Initiatives;
Shawn Binns, Director, Operations and Community Services; Tamara
Obee, Manager, Human Resources, Health & Safety; Janette Teeter,
Supervisor, Clerk's Services/Deputy Clerk; Samah Othman, Supervisor,
Communications and Customer Service
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
moment of reflection.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C170222-1
Moved by Jermey, Seconded by Hough
Be it resolved that the agenda for the Council meeting of Wednesday, February 22, 2017 be
received and adopted.
Carried.
Page 1 of 13
Council Minutes — Wednesday, February 22, 2017.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C170222-2
Moved by Jermey, Seconded by Coutanche
Be it resolved that we do now go in Closed Session at 5:16 p.m. to discuss
• labour relations/employee negotiations (Staffing).
Carried.
b) Motion to Rise and Report.
Motion No. C170222-3
Moved by Hough, Seconded by Jermey
Be it resolved that we do now Rise at 5:37 p.m. and Recess until 6:00 p.m. at which time we
shall Report on the Closed Session Item 4c) Robin Dunn, CAO, Labour relations/employee
negotiations (Staffing).
Carried.
Page 2 of 13
Council Minutes — Wednesday, February 22, 2017.
c) Robin Dunn, CAO, Labour relations/employee negotiations (Staffing).
J. Douglas Irwin, Director, Legislative Services/Clerk, delegated his authority under
Section 228(4) of the Municipal Act, S.O. 2001, c.25, as amended, with regard to the
discussion of the February 22, 2017 Council Meeting, Agenda Item 4c) Robin Dunn,
CAO re: Labour relations/employee negotiations (Staffing) to Robin Dunn, Chief
Administrative Officer of the Township of Oro-Medonte.
Council and staff relocated to the Neufeld Room.
The following staff were present: Robin Dunn, Chief Administrative Officer; Tamara
Obee, Manager, Human Resources, Health & Safety.
Motion No. C170222-4
Moved by Coutanche, Seconded by Macpherson
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO, re:
Labour relations/employee negotiations (Staffing) be received.
Carried.
Council and staff relocated to the Council Chambers.
5. Minutes of Council and Committees:
a) Minutes of Special Council meeting held on Thursday, February 2, 2017.
Motion No. C170222-5
Moved by Jermey, Seconded by Hough
Be it resolved that the draft minutes of the Special Council meeting held on Thursday,
February 2, 2017 be received and adopted as printed and circulated.
Carried.
b) Minutes of Special Council meeting held on Monday, February 6, 2017 scheduled for
9:00 a.m.
Motion No. C170222-6
Moved by Macpherson, Seconded by Coutanche
Be it resolved that the draft minutes of the Special Council meeting held on Monday,
February 6, 2017 scheduled for 9:00 a.m. be received and adopted as printed and circulated.
Carried.
Page 3 of 13
Council Minutes — Wednesday, February 22, 2017.
c) Minutes of Special Council meeting held on Monday, February 6, 2017 scheduled for
1:30 p.m.
Motion No. C170222-7
Moved by Hough, Seconded by Jermey
Be it resolved that the draft minutes of the Special Council meeting held on Monday,
February 6, 2017 scheduled for 1:30 p.m. be received and adopted as printed and circulated.
Carried.
d) Minutes of Council meeting held on Wednesday, February 8, 2017.
Motion No. C170222-8
Moved by Coutanche, Seconded by Macpherson
Be it resolved that the draft minutes of the Council meeting held on Wednesday, February 8,
2017 be received and adopted as printed and circulated.
Carried.
e) Minutes of Special Council meeting held on Wednesday, February 15, 2017.
Motion No. C170222-9
Moved by Jermey, Seconded by Hough
Be it resolved that the draft minutes of the Special Council meeting held on Wednesday,
February 15, 2017 be received and adopted as printed and circulated.
Carried.
6. Recognition of Achievements:
a) Lieutenant Governor's Ontario Heritage Awards - Oro African Methodist Episcopal
Church Preservation Project.
The Township received two Lieutenant Governor's Ontario Heritage Awards for the Oro
African Methodist Episcopal Church Preservation Project for Excellence in Conservation
and Community Leadership.
Refreshments were served.
Page 4 of 13
Council Minutes — Wednesday, February 22, 2017.
7. Public Meetings:
None.
8. Deputations:
None.
9. Presentations:
None.
10. Identification From the Public of an Agenda Item of Interest:
Provides an opportunity for members of the public to identify an agenda item which the
public member may request be brought forward and considered earlier in the meeting.
11. Open Forum:
No one presented comments.
12. Reports of Municipal Officers:
a) Report No. F12017-05, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO re:
Statement of Accounts — January 31, 2017.
Motion No. C170222-10
Moved by Macpherson, Seconded by Coutanche
Be it resolved
1. That Report No. F12017-05, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO re:
Statement of Accounts — January 31, 2017 be received for information only.
2. And That the accounts for the month of January totalling $2,227,596.89 be received.
Carried.
Page 5 of 13
Council Minutes — Wednesday, February 22, 2017.
b) Report No. F12017-06, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO re:
Development Charge Indexing.
Motion No. C170222-11
Moved by Hough, Seconded by Jermey
Be it resolved
1. That Report No. F12017-06, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO re:
Development Charge Indexing be received and adopted.
2. That the Township's development charge be increased as per Report No. F12017-06.
3. And that the said increases shall be effective March 1, 2017.
Carried.
c) Report No. OC2017-04, Shawn Binns, Director, Operations & Community Services re:
Line 9 Bridge Replacement Tender Results.
Motion No. C170222-12
Moved by Coutanche, Seconded by Macpherson
Be it resolved
1. That Report No. OC2017-04, Shawn Binns, Director, Operations & Community Services
re: Line 9 Bridge Replacement Tender Results be received and adopted.
2. That the tender for the Line 9 Bridge Replacement be awarded to Premier Concrete Inc.
for the tendered amount of $1,082,938.49 (including HST).
3. And That the applicants who submitted tenders be advised of Council's decision, under
the Director, Operations and Community Services' signature.
Carried.
Page 6 of 13
Council Minutes — Wednesday, February 22, 2017.
d) Report No. DS2017-13, Andria Leigh, Director, Development Services re: Parkland
Requirements for Meadow Acres Subdivision, East Half of Lot 5, Concession 13, RP
51 R-29091, Parts, 1, 2, 3, 4, 5, and 6 (Medonte), Application: 43-T-90082.
Motion No. C170222-13
Moved by Jermey, Seconded by Hough
Be it resolved
1. That Report No. DS2017-13, Andria Leigh, Director, Development Services re: Parkland
Requirements for Meadow Acres Subdivision, East Half of Lot 5, Concession 13, RP
51 R-29091, Parts, 1, 2, 3, 4, 5, and 6 (Medonte), Application: 43-T-90082 be received
and adopted.
2. That Council support the amendment to the existing Meadow Acres subdivision
agreement to accept 100% cash in lieu of parkland and not a land dedication for park
purposes.
3. That the required Subdivision Agreement be brought forward for Council's consideration.
4. And that the applicant be advised of Council's decision under the Director, Development
Services' signature.
Carried.
e) Report No. DS2017-015, Andria Leigh, Director, Development Services re: County of
Simcoe Official Plan Amendment — Environmental Resource Recovery Centre (File No.:
SC-OPA-1602).
Motion No. C170222-14
Moved by Macpherson, Seconded by Coutanche
Be it resolved
1. That Report No. DS2017-015, Andria Leigh, Director, Development Services re: County
of Simcoe Official Plan Amendment — Environmental Resource Recovery Centre (File
No.: SC-OPA-1602) be received and adopted.
2. And that a response to the County of Simcoe be submitted under the Mayor's signature,
including a copy of Report DS2017-015, being the Township's formal response to County
of Simcoe Official Plan Amendment (File No. SC-OPA-1602).
Carried.
Page 7 of 13
Council Minutes — Wednesday, February 22, 2017.
f) Report No. ES2017-02, Fred MacGregor, Manager, Environmental Services, Plant
Operations & Maintenance, re: Water Service Connection Agreement - Two Lots on
Maplewood Parkway - 1574826 Ontario Inc. (Stan Faynberg) [Refer to Item 17a)].
Motion No. C170222-15
Moved by Hough, Seconded by Jermey
Be it resolved
1. That Report No. ES2017-02, Fred MacGregor, Manager, Environmental Services, Plant
Operations & Maintenance, re: Water Service Connection Agreement - Two Lots on
Maplewood Parkway - 1574826 Ontario Inc. (Stan Faynberg) be received and adopted.
2. That the Township of Oro-Medonte enters into a Water Service Connection Agreement
with 1574826 Ontario Inc. (Stan Faynberg).
3. That the appropriate by-law be brought forward for Council's consideration.
4. And that Mr. Stan Faynberg be advised of Council's decision under the Manager,
Environmental Services, Plant Operations & Maintenance's signature.
Carried.
g) Report No. ES2017-03, Michelle Jakobi, Manager, Environmental Services Compliance
& Capital Projects re: Municipal Annual Reports for all Township of Oro-Medonte
Drinking Water Systems — January 1, 2016 to December 31, 2016.
Motion No. C170222-16
Moved by Coutanche, Seconded by Macpherson
Be it resolved that Report No. ES2017-03, Michelle Jakobi, Manager, Environmental
Services Compliance & Capital Projects re: Municipal Annual Reports for all Township of
Oro-Medonte Drinking Water Systems — January 1, 2016 to December 31, 2016, which
includes reports for Canterbury, Cedarbrook, Craighurst, Harbourwood, Horseshoe
Highlands, Maplewood, Medonte Hills, Robincrest, Shanty Bay, Sugarbush and Warminster
Water Systems be received.
Carried.
13. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following members of Council provided updates: Mayor H.S. Hughes, Deputy
Mayor Hough; Councillors Jermey, Coutanche and Macpherson.
Page 8 of 13
Council Minutes — Wednesday, February 22, 2017.
14. Consent Agenda:
a) Announcements of Interest to the Public:
1. Orillia & Area Physician Recruitment & Retention Committee re: Winter Wonderland,
Friday, February 24, 2017, The Orillia Public Library, 7:00p.m.-11:00p.m.
2. Township of Oro-Medonte, 2017 Oro-Medonte Citizen of the Year and Ontario Senior
of the Year Nomination Notice.
b) Minutes of Sustainability Plan Steering Committee, Sustainable Severn Sound
meeting held on Thursday, January 5, 2017.
Staff Recommendation: Receive.
Motion No. C170222-17
Moved by Jermey, Seconded by Hough
Be it resolved that the staff recommendations with respect to the items listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Orillia & Area Physician Recruitment & Retention Committee re: Winter Wonderland,
Friday, February 24, 2017, The Orillia Public Library, 7:00p.m.-11:00p.m.
2. Township of Oro-Medonte, 2017 Oro-Medonte Citizen of the Year and Ontario Senior
of the Year Nomination Notice.
b) Minutes of Sustainability Plan Steering Committee, Sustainable Severn Sound meeting
held on Thursday, January 5, 2017.
Received.
Carried.
Page 9 of 13
Council Minutes — Wednesday, February 22, 2017.
15. Communications/Petitions:
a) Correspondence dated January 31, 2017 from Ellen Bertrand, A/Director, Cultural
Heritage Policies Branch, Parks Canada re: Oro African Methodist Episcopal Church,
National Historic Site of Canada, Contribution Agreement.
Motion No. C170222-18
Moved by Macpherson, Seconded by Coutanche
Be it resolved
1. That the correspondence dated January 31, 2017 from Ellen Bertrand, A/Director,
Cultural Heritage Policies Branch, Parks Canada re: Oro African Methodist Episcopal
Church, National Historic Site of Canada, Contribution Agreement be received.
2. That the Mayor and Clerk be authorized to execute the Contribution Agreement.
3. And That the Director, Operations & Community Services advise the applicant
accordingly.
Carried.
b) Correspondence dated February 6, 2017 from Mayor Bill French, Township of
Springwater re: Annual Log -Sawing Contest - Elmvale Maple Syrup Festival, Saturday,
April 29, 2017.
Motion No. C170222-19
Moved by Hough, Seconded by Jermey
Be it resolved
1. That the correspondence dated February 6, 2017 from Mayor Bill French, Township of
Springwater re: Annual Log -Sawing Contest - Elmvale Maple Syrup Festival, Saturday,
April 29, 2017 be received.
2. That the Township Lumberjacks accept the challenge to participate in the Annual Log -
Sawing Contest.
3. And Further That Mayor French, Township of Springwater, be advised of the Township of
Oro-Medonte's intent to win this exciting event, under the Mayor's signature.
Carried.
Page 10 of 13
Council Minutes — Wednesday, February 22, 2017.
c) Correspondence dated February 9, 2017 from Erin Nightingale, Chapter and
Programming Manager, Autism Ontario - Simcoe County Chapter re: Request for Flag
Raising, Week of April 3-7, 2017 and Proclamation Request, April 2, 2017 "World Autism
Awareness Day".
Motion No. C170222-20
Moved by Coutanche, Seconded by Macpherson
Be it resolved
1. That the correspondence dated February 9, 2017 from Erin Nightingale, Chapter and
Programming Manager, Autism Ontario - Simcoe County Chapter re: Request for Flag
Raising, Week of April 3-7, 2017 and Proclamation Request, April 2, 2017 "World Autism
Awareness Day" be received.
2. That the Township of Oro-Medonte proclaim April 2, 2017 as "World Autism Awareness
Day".
3. That the proclamation be posted on the Township's website and the CAO's office
coordinate the flag raising awareness day the week of April 3-7, 2017.
4. And That the applicant be advised of Council's decision under the Mayor's signature.
Carried.
d) Correspondence received February 15, 2017 from Dale McEachern, Owner, Total Cable
Services Inc. re: Request for Letter of Support, Innovation Grant to the Government of
Canada.
Motion No. C170222-21
Moved by Macpherson, Seconded by Coutanche
Be it resolved
1. That correspondence received February 15, 2017 from Dale McEachern, Owner, Total
Cable Services Inc. re: Request for Letter of Support, Innovation Grant to the
Government of Canada be received.
2. And That a letter of support be forwarded, under the Mayor's signature, to Total Cable
Service to assist them in their application to the Government of Canada for the Connect
to Innovate Program.
Carried.
16. Notice of Motions:
None.
Page 11 of 13
Council Minutes — Wednesday, February 22, 2017.
17. By -Laws:
a) By -Law No. 2017-027: A By-law to Enter into a Water Service Connection
Agreement between The Corporation of the Township of Oro-Medonte and Stan
Faynberg, Concession 1, Pt. Lots 20 and 21, Pt. Rd. Allowance, RP 51 R-33818,
Part 1, Roll #4346-030-012-04205-0000, Township of Oro-Medonte, County of
Simcoe and Plan M22, Pt. Bik D, Roll #4346-030-012-13880-0000, Township of Oro-
Medonte, County of Simcoe.
Motion No. C170222-22
Moved by Jermey, Seconded by Hough
Be it resolved that
a) By -Law No. 2017-027: A By-law to Enter into a Water Service Connection Agreement
between The Corporation of the Township of Oro-Medonte and Stan Faynberg,
Concession 1, Pt. Lots 20 and 21, Pt. Rd. Allowance, RP 51 R-33818, Part 1, Roll #4346-
030-012-04205-0000, Township of Oro-Medonte, County of Simcoe and Plan M22, Pt.
Blk D, Roll #4346-030-012-13880-0000, Township of Oro-Medonte, County of Simcoe
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
Carried.
18. Closed Session Items (Unfinished Items):
None.
19. Confirmation By -Law:
a) By -Law No. 2017-026: Being a by-law to confirm the proceedings of the Council
meeting held on Wednesday, February 22, 2017.
Motion No. C170222-23
Moved by Macpherson, Seconded by Coutanche
Be it resolved that By -Law No. 2017-026: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, February 22, 2017 be read a first, second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
Page 12 of 13
Council Minutes — Wednesday, February 22, 2017.
20. Questions from the Public Clarifying an Agenda Item:
No one posted a question.
21.Adjournment:
a) Motion to Adjourn.
Motion No. C170222-24
Moved by Hough, Seconded by Jermey
Be it resolved that we do now adjourn at 8:08 p.m.
Carried.
Page 13 of 13