02 08 2017 Council Meeting MinutesTvwtrslrip o f
Proud Heritage, Exciting Future
Wednesday, February 8, 2017
The Township of Oro-Medonte
Council Meeting Minutes
Council Chambers
2014-2018 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Barbara Coutanche
Councillor Scott Macpherson
Councillor Phil Hall
Councillor John Crawford
Councillor Scott Jermey
Time: 9:05 a.m.
Staff Robin Dunn, Chief Administrative Officer; Doug Irwin, Director, Legislative
Present: Services/Clerk; Andria Leigh, Director, Development Services; Donna
Hewitt, Director, Corporate & Strategic Initiatives; Shawn Binns, Director,
Operations and Community Services; Hugh Murray, Fire Chief; Curtis
Shelswell, Chief Municipal Law Enforcement Officer; Tamara Obee,
Manager, Human Resources, Health & Safety; Harold Daynard, Manager,
Information Technology; Janette Teeter, Supervisor, Clerk's Services/
Deputy Clerk; Samah Othman, Supervisor, Communications and
Customer Service
1. Call to Order -Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
moment of reflection.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C170208-1
Moved by Jermey, Seconded by Hall
Be it resolved that the agenda for the Council meeting of Wednesday, February 8, 2017
be received and adopted, as amended, to add Item 4f) Robin Dunn, CAO re: Security of
municipal property (Network Systems).
Carried.
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Council Minutes — Wednesday, February 8, 2017.
3. Disclosure of Pecuniary Interest:
None declared.
Motion No. C170208-2
Moved by Coutanche, Seconded by Macpherson
Be it resolved that Rule 14.21 a) of Procedural By-law No. 2015-203 be suspended in order
to allow the meeting to proceed past the 4 hour adjournment requirement.
Carried.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C170208-3
Moved by Hall, Seconded by Jermey
Be it resolved that we do now go in Closed Session at 9:07 a.m. to discuss
• personal matter affecting an identifiable individual (Complaint);
• labour relations/employee negotiations (Staffing);
• litigation affecting the municipality (Burl's Creek);
• security of municipal property (Network Systems).
Carried.
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Council Minutes — Wednesday, February 8, 2017.
b) Motion to Rise and Report.
Motion No. C170208-4
Moved by Macpherson, Seconded by Crawford
Be it resolved that we do now Rise at 9:55 a.m. and Recess until 10:00 a.m. at which time
we shall Report on the Closed Session Items 4
c) Robin Dunn, CAO re: Personal matters about an identifiable individual (Complaint).
d) Robin Dunn, CAO re: Litigation affecting the municipality (Burl's Creek).
f) Robin Dunn, CAO re: Security of municipal property (Network Systems).
and that Closed Session Item 4
e) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing).
be brought forward to Item 18 Closed Session Items (Unfinished Items).
Carried.
c) Robin Dunn, CAO re: Personal matters about an identifiable individual (Complaint).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director, Legislative Services/Clerk; Donna Hewitt, Director, Corporate & Strategic Initiatives;
Tamara Obee, Manager, Human Resources, Health & Safety.
Motion No. C170208-5
Moved by Jermey, Seconded by Hall
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO re:
Personal matters about an identifiable individual (Complaint) be received.
Carried.
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Council Minutes — Wednesday, February 8, 2017.
d) Robin Dunn, CAO re: Litigation affecting the municipality (Burl's Creek).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director, Legislative Services/Clerk; Donna Hewitt, Director, Corporate & Strategic Initiatives;
Curtis Shelswell, Chief Municipal Law Enforcement Officer; Tamara Obee, Manager, Human
Resources, Health & Safety.
Motion No. C170208-6
Moved by Macpherson, Seconded by Coutanche
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO and
Curtis Shelswell, Chief Municipal Law Enforcement Officer re: Litigation affecting the
municipality (Burl's Creek) be received.
Carried.
e) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director, Legislative Services/Clerk; Tamara Obee, Manager, Human Resources, Health &
Safety.
Motion No. C170208-7
Moved by Hall, Seconded by Jermey
Be it resolved
1. That the confidential correspondence dated January 30 and February 8, 2017 and
confidential verbal information presented by Robin Dunn, CAO and Tamara Obee,
Manager, Human Resources, Health & Safety re: Labour relations/employee negotiations
(Staffing) be received.
2. And that the CAO report back at the February 15, 2017 Special Council meeting with
options to address the Draft 2017 Capital & Operating Budgets.
Carried.
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Council Minutes — Wednesday, February 8, 2017.
f) Robin Dunn, CAO re: Security of municipal property (Network Systems).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director, Legislative Services/Clerk; Donna Hewitt, Director, Corporate & Strategic Initiatives;
Curtis Shelswell, Chief Municipal Law Enforcement Officer; Tamara Obee, Manager, Human
Resources, Health & Safety; Harold Daynard, Manager, Information Technology.
Motion No. C170208-8
Moved by Jermey, Seconded by Hall
Be it resolved
1. That the confidential verbal information presented
Hewitt, Director, Corporate & Strategic Initiatives
(Network Systems) be received.
2. And That staff proceed as outlined.
by Robin Dunn, CAO and Donna
re: Security of municipal property
Carried.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, January 25, 2017.
Motion No. C170208-9
Moved by Crawford, Seconded by Macpherson
Be it resolved that the draft minutes of the Council meeting held on Wednesday, January 25,
2017 be received and adopted as printed and circulated.
Carried.
b) Minutes of Special Council meeting held on Wednesday, February 1, 2017.
Motion No. C170208-10
Moved by Coutanche, Seconded by Macpherson
Be it resolved that the draft minutes of the Special Council meeting held on Wednesday,
February 1, 2017 be received and adopted as printed and circulated.
Carried.
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6. Recognition of Achievements:
None.
7. Public Meetings:
None.
8. Deputations:
a) Russ Besse re: A By -Law, Abandoned Buildings.
Motion No. C170208-11
Moved by Hall, Seconded by Jermey
Be it resolved
1. That the correspondence received January 24, 2017 from Russ Besse re: A By -Law,
Abandoned Buildings be received.
2. And That staff report back with options to address abandoned/derelict buildings.
Carried.
9. Presentations:
a) S/Sgt. Burton, Ontario Provincial Police, Barrie Detachment re: Quarterly Statistic
Update.
Motion No. C170208-12
Moved by Jermey, Seconded by Hall
Be it resolved that the correspondence dated February 3, 2017 and presented by S/Sgt.
Burton, Ontario Provincial Police, Barrie Detachment re: Quarterly Statistic Update be
received.
Carried.
10.Identification From the Public of an Agenda Item of Interest:
Provides an opportunity for members of the public to identify an agenda item which the
public member may request be brought forward and considered earlier in the meeting.
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11. Open Forum:
Four individuals provided comments with respect to Item 12a).
12. Reports of Municipal Officers:
a) Doug Irwin, Director, Legislative Services/Clerk re: Reconsideration of Motion No.
C170111-14 of January 11, 2017 Council meeting, Report No. LS2017-01, Doug Irwin,
Director, Legislative Services/Clerk re: 2018 Municipal Election, Vote Method.
Mayor H.S. Hughes vacated the Chair for Item 12a) and called on Deputy Mayor Hough to
act as Chair in his place.
Motion No. C170208-13 (Amendment)
Moved by Jermey, Seconded by Macpherson
Be it resolved
That the motion with respect to Report No. LS2017-01, Doug Irwin, Director, Legislative
Services/Clerk re: 2018 Municipal Election, Vote Method
be amended to strike "only" in #3;
and add "That in addition to the alternative voting method of internet/telephone voting, paper
ballots also be utilized at the advance vote days, up to a maximum of an additional $20,000,
with the possibility of vote -counting equipment",
and to add "and vote -counting equipment" in #4 and #5.
Recorded Vote Requested by Councillor Macpherson
Councillor Macpherson
Yea
Councillor Coutanche
Yea
Councillor Crawford
Nay
Councillor Hall
Yea
Mayor H.S. Hughes
Nay
Councillor Jermey
Yea
Deputy Mayor Hough
Nay
Carried.
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Council Minutes — Wednesday, February 8, 2017.
Motion No. C170208-14
Moved by Hall, Seconded by Jermey
Be it resolved
1. That Report No. LS2017-01, Doug Irwin, Director, Legislative Services/Clerk re: 2018
Municipal Election, Vote Method be received and adopted.
2. That Motion No. C1 61109-35 of the November 9, 2016 Council meeting with respect to
conducting the 2018 Municipal Election utilizing a traditional paper ballot and vote -
counting equipment be rescinded.
3. That the 2018 Municipal Election be conducted using the alternative voting method of
intern et/telephone voting;
That in addition to the alternative voting method of internet/telephone voting, paper
ballots also be utilized at the advance vote days, up to a maximum of an additional
$20,000, with the possibility of vote -counting equipment.
4. That the Clerk be authorized to select an appropriate vendor for the alternative voting
method of internet/telephone voting and vote -counting equipment.
5. And That the necessary by-law for the alternative voting method and vote -counting
equipment be brought forward for Council's ratification.
Carried As Amended.
Recorded Vote Requested by Mayor H.S. Hughes
Mayor H.S. Hughes
Nay
Councillor Coutanche
Yea
Councillor Crawford
Nay
Councillor Hall
Yea
Councillor Jermey
Yea
Councillor Macpherson
Yea
Deputy Mayor Hough
Nay
Council recessed at 12:40 p.m. and reconvened at 1:19 p.m.
Mayor H.S. Hughes assumed the Chair.
b) Report No. CS12017-03, Donna Hewitt, Director, Corporate & Strategic Initiatives re:
Corporate Projects Status Update — December 2016 & January 2017.
Motion No. C170208-15
Moved by Macpherson, Seconded by Crawford
Be it resolved that Report No. CS12017-03, Donna Hewitt, Director, Corporate &
Strategic Initiatives re: Corporate Projects Status Update — December 2016 & January
2017 be received.
Carried.
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Council Minutes — Wednesday, February 8, 2017.
c) Robin Dunn, CAO and Senior Management Team re: 2017 Budget Presentations
and Deliberations.
Motion No. C170208-16
Moved by Macpherson, Seconded by Coutanche
Be it resolved that the 2017 Transportation Construction Projects be tendered as follows:
1. Resurfacing Projects;
2. Guiderail Replacement;
3. Line 7 North Lane Tapering;
4. Municipal Drain No. 7;
5. Moon Point Drive - New Cul -De -Sac;
6. Forest Plain Road — Forest View Road to Paterson Road
7. Jamieson Drive — Forest Plain Road to Forest View Road
8. Line 12 South — Ridge Road East to Lakeshore Road East
9. Line 12 North — 15/16 Sideroad East to Old Barrie Road East
10. Line 12 North — Old Barrie Road East to Bass Lake Sideroad East
11. Line 9 North — Bridge at Coldwater River
12. Mount Saint Louis Road East — Line 11 North to 0.4 km east of Medonte Sideroad 2
13. Mill Pond Sideroad Bridge — Geotechnical investigation
14. Line 8 North — Moonstone Road East to Peter Street East
15. Line 7 North — Old Barrie Road to 3.4 km north
Carried.
13. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following members of Council provided updates: Mayor H.S. Hughes, Deputy
Mayor Hough; Councillors Hall, Jermey, Coutanche.
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b) Councillor Jermey, correspondence from Local Authority Services (LAS), The CHUMS
Financing Corporation, and Municipal Finance Officers' Association of Ontario (MFOA)
re: The One Investment Program, 3rd Quarter Report, 2016.
Motion No. C170208-17
Moved by Crawford, Seconded by Macpherson
Be it resolved
1. That the correspondence from Local Authority Services (LAS), The CHUMS Financing
Corporation and Municipal Finance Officers' Association of Ontario (MFOA) and
presented by Councillor Jermey, re: The One Investment Program, 3rd Quarter Report,
2016 be received.
2. And that the Director, Finance/Treasurer/Deputy CAO report back on The One
Investment Program.
Carried.
14. Consent Agenda:
a) Announcements of Interest to the Public:
1. Orillia & Area Physician Recruitment & Retention Committee re: Winter Wonderland,
Friday, February 24, 2017, The Orillia Public Library, 7:00p.m.-11:00p.m.
2. Township of Oro-Medonte, 2017 Oro-Medonte Citizen of the Year and Ontario Senior
of the Year Nomination Notice.
3. Ontario Energy Board Public Hearing Notice, Union Gas Limited has applied to
Renew its Natural Gas Franchise Agreement for the Township of Oro-Medonte,
Active Participation Deadline due by February 21, 2017.
b) Correspondence dated November 9, 2016 from Sue Bragg, Collins Barrow SGB LLP re:
Interim Audit of December 31, 2016 Financial Statements.
Staff Recommendation: Receive.
c) Correspondence dated January 19, 2017 from Kathleen Wynne, Premier re: Fire
Protection and Prevention Act, 1997.
Staff Recommendation: Receive.
d) Correspondence dated January 24, 2017 from Janet Nyhof, Deputy Clerk, City of Orillia
re: Appointment to Orillia Public Library Board.
Staff Recommendation: Receive.
e) Nottawasaga Valley Conservation Authority, January 30, 2017 Media Releases re: Doug
Lougheed, 2017 Chair Appointment and David Phillips AGM Presentation.
Staff Recommendation: Receive.
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f) Minutes of Barrie Public Library Board meeting held on December 8, 2016.
Staff Recommendation: Receive.
g) Minutes of Nottawasaga Valley Conservation Authority meeting held on December 16,
2016.
Staff Recommendation: Receive.
h) Minutes of Lake Simcoe Region Conservation Authority meeting held on December 16,
2016.
Staff Recommendation: Receive.
i) Correspondence dated January 30, 2017 from Michael Walters, CAO/Secretary
Treasurer, Lake Simcoe Region Conservation Authority (LSRCA) re: LSRCA 2016
Annual Report.
Staff Recommendation: Receive.
Motion No. C170208-18
Moved by Hall, Seconded by Jermey
Be it resolved that the staff recommendations with respect to the items listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Orillia & Area Physician Recruitment & Retention Committee re: Winter Wonderland,
Friday, February 24, 2017, The Orillia Public Library, 7:00p.m.-11:00p.m.
2. Township of Oro-Medonte, 2017 Oro-Medonte Citizen of the Year and Ontario Senior
of the Year Nomination Notice.
3. Ontario Energy Board Public Hearing Notice, Union Gas Limited has applied to
Renew its Natural Gas Franchise Agreement for the Township of Oro-Medonte, Active
Participation Deadline due by February 21, 2017.
b) Correspondence dated November 9, 2016 from Sue Bragg, Collins Barrow SGB LLP re:
Interim Audit of December 31, 2016 Financial Statements.
Received.
c) Correspondence dated January 19, 2017 from Kathleen Wynne, Premier re: Fire
Protection and Prevention Act, 1997.
Received.
d) Correspondence dated January 24, 2017 from Janet Nyhof, Deputy Clerk, City of Orillia
re: Appointment to Orillia Public Library Board.
Received.
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Council Minutes — Wednesday, February 8, 2017.
e) Nottawasaga Valley Conservation Authority, January 30, 2017 Media Releases re: Doug
Lougheed, 2017 Chair Appointment and David Phillips AGM Presentation.
Received.
f) Minutes of Barrie Public Library Board meeting held on December 8, 2016.
Received.
g) Minutes of Nottawasaga Valley Conservation Authority meeting held on December 16,
2016.
Received.
h) Minutes of Lake Simcoe Region Conservation Authority meeting held on December 16,
2016.
Received.
i) Correspondence dated January 30, 2017 from Michael Walters, CAO/Secretary
Treasurer, Lake Simcoe Region Conservation Authority (LSRCA) re: LSRCA 2016
Annual Report.
Received.
Carried.
15. Communications/Petitions:
a) Correspondence dated January 30, 2017 from Jeff Leal, Minister, Ministry of Agriculture,
Food and Rural Affairs re: Rural Economic Development (RED) Program.
Motion No. C170208-19
Moved by Coutanche, Seconded by Macpherson
Be it resolved that the correspondence dated January 30, 2017 from Jeff Leal, Minister,
Ministry of Agriculture, Food and Rural Affairs re: Rural Economic Development (RED)
Program be received and referred to the Economic Development Roundtable for a
recommendation.
16. Notice of Motions:
f• elm
Carried.
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17. By -Laws:
a) By -Law No. 2017-018: A By-law to Repeal By-law No. 2006-038, "A By-law to
Regulate the Holding of Parades or Processions/ Events on Highways within the
Township of Oro-Medonte".
b) By -Law No. 2017-022: A By-law to Authorize the Execution of An Agreement
Between The Corporation of the Township of Oro-Medonte and Mina Korma.
Motion No. C170208-20
Moved by Jermey, Seconded by Hall
Be it resolved that
a) By -Law No. 2017-018: A By-law to Repeal By-law No. 2006-038, "A By-law to Regulate
the Holding of Parades or Processions/ Events on Highways within the Township of Oro-
Medonte".
b) By -Law No. 2017-022: A By-law to Authorize the Execution of An Agreement Between
The Corporation of the Township of Oro-Medonte and Mina Korma.
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
Carried.
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Council Minutes — Wednesday, February 8, 2017.
18. Closed Session Items (Unfinished Items):
a) Motion to go In Closed Session.
Motion No. C170208-21
Moved by Macpherson, Seconded by Crawford
Be it resolved that we do now go in Closed Session at 1:40 p.m. to discuss
- labour relations/employee negotiations (Staffing).
Carried.
J. Douglas Irwin, Director of Legislative Services/Clerk, delegated his authority under
Section 228(4) of the Municipal Act, S.O. 2001, c.25, as amended, with regard to the
balance of the discussion of the February 8, 2017 Council Meeting, Agenda Item 4e)
Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing) to Robin Dunn,
Chief Administrative Officer of the Township of Oro-Medonte.
The following staff were present: Robin Dunn, Chief Administrative Officer; Tamara
Obee, Manager, Human Resources, Health & Safety.
Motion No. C170208-22
Moved by Hall, Seconded by Macpherson
Be it resolved that we do now Rise at 4:24 p.m. and Report on the Closed Session Item
4e) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing).
Carried.
Refer to Item 4e).
19. Confirmation By -Law:
a) By -Law No. 2017-019: Being a by-law to confirm the proceedings of the Council
meeting held on Wednesday, February 8, 2016.
Motion No. C170208-23
Moved by Macpherson, Seconded by Coutanche
Be it resolved that By -Law No. 2017-019: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, February 8, 2017 be read a first, second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
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Council Minutes — Wednesday, February 8, 2017.
20. Questions from the Public Clarifying an Agenda Item:
No one posed a question.
21.Adjournment:
a) Motion to Adjourn.
Motion No. C170208-24
Moved by Jermey, Seconded by Hall
Be it resolved that we do now adjourn at 4:25 p.m.
Carried.
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