02 15 2017 SpCouncil Meeting Minutesto Towt� f
Proud Heritage, Exciting Future
Wednesday, February 15, 2017
The Township of Oro-Medonte
Special Council Meeting Minutes
Council Chambers
2014-2018 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Barbara Coutanche
Councillor Scott Macpherson
Councillor Phil Hall
Councillor John Crawford
Councillor Scott Jermey
Time: 9:04 a.m.
Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director,
Present: Finance/Treasurer/Deputy CAO; Doug Irwin, Director, Legislative
Services/Clerk; Andria Leigh, Director, Development Services; Donna
Hewitt, Director, Corporate & Strategic Initiatives; Hugh Murray, Fire
Chief; Curtis Shelswell, Chief Municipal Law Enforcement Officer; Tamara
Obee, Manager, Human Resources, Health & Safety; Lisa McNiven,
Manager, Operations; Justin Metras, Manager, Infrastructure & Capital
Projects; Samah Othman, Supervisor, Communications and Customer
Service
1. Call to Order -Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
moment of reflection.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC170215-1
Moved by Macpherson, Seconded by Coutanche
Be it resolved that the agenda for the Special Council meeting of Wednesday, February 15,
2017 be received and adopted.
Carried.
Page 1 of 9
Special Council Minutes — Wednesday, February 15, 2017.
3. Disclosure of Pecuniary Interest:
None declared.
Motion No. SC170215-2
Moved by Jermey, Seconded by Hall
Be it resolved that Rule 14.21 a) of Procedural By-law No. 2015-203 be suspended in order
to allow the meeting to proceed past the 4 hour adjournment requirement.
Carried.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. SC170215-3
Moved by Jermey, Seconded by Hall
Be it resolved that we do now go in Closed Session at 9:05 a.m. to discuss
• labour relations/employee negotiations (Staffing);
• litigation affecting the municipality (OMB Appeal Zoning By -Law Amendment 2012-ZBA-14,
591 Line 7 South).
Carried.
b) Motion to Rise and Report.
Motion No. SC170215-4
Moved by Macpherson, Seconded by Crawford
Be it resolved that we do now Rise at 10:25 a.m. and Report on the Closed Session Items 4
c) Andria Leigh, Director, Development Services re: Litigation affecting the municipality
(OMB Appeal Zoning By -Law Amendment 2012-ZBA-14, 591 Line 7 South).
d) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing).
Carried.
Page 2 of 9
Special Council Minutes — Wednesday, February 15, 2017.
c) Andria Leigh, Director, Development Services re: Litigation affecting the municipality
(OMB Appeal Zoning By -Law Amendment 2012-ZBA-14, 591 Line 7 South).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director, Legislative Services/Clerk; Donna Hewitt, Director, Corporate & Strategic
Initiatives; Andria Leigh, Director, Development Services; Tamara Obee, Manager,
Human Resources, Health & Safety.
Motion No. SC170215-5
Moved by Hall, Seconded by Jermey
Be it resolved
1. That Confidential Report No. DS2017-012, Andria Leigh, Director, Development Services
re: Litigation affecting the municipality (OMB Appeal Zoning By -Law Amendment 2012-
ZBA-14, 591 Line 7 South) be received and adopted.
2. That staff proceed as directed in Confidential Report No. DS2017-012.
3. And that the applicant be advised of the Township's position for the hearing scheduled for
April 5, 2017.
Carried.
d) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing).
J. Douglas Irwin, Director, Legislative Services/Clerk, delegated his authority under
Section 228(4) of the Municipal Act, S.O. 2001, c.25, as amended, with regard to the
discussion of the February 15, 2017 Special Council Meeting, Agenda Item 4d) Robin
Dunn, CAO re: Labour relations/employee negotiations (Staffing) to Robin Dunn, Chief
Administrative Officer of the Township of Oro-Medonte.
The following staff were present: Robin Dunn, Chief Administrative Officer; Tamara
Obee, Manager, Human Resources, Health & Safety.
Motion No. SC170215-6
Moved by Coutanche, Seconded by Macpherson
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO re:
Labour relations/employee negotiations (Staffing) be received.
Carried.
Page 3 of 9
Special Council Minutes — Wednesday, February 15, 2017.
5. Communications:
a) Correspondence dated January 27 and February 9, 2017 from the Ontario Municipal
Board re: Case No. PL160115, Kathleen Marrs, 2015-ZBA-01, 754 Horseshoe Valley
Road West.
Motion No. SC170215-7
Moved by Jermey, Seconded by Hall
Be it resolved that the correspondence dated January 27 and February 9, 2017 from the
Ontario Municipal Board re: Case No. PL160115, Kathleen Marrs, 2015-ZBA-01, 754
Horseshoe Valley Road West be received.
Carried.
b) Correspondence dated January 12, 2017 from Loan Le, Project Engineer, Ministry of
Transportation re: Application for Noise Exemption, Rehabilitation of Highway 12 from
200m West of Simcoe Road 23 Easterly to 500m West of Simcoe Road 22, Detail
Design and Class Environmental Assessment Study.
Motion No. SC170215-8
Moved by Macpherson, Seconded by Coutanche
Be it resolved
1. That the correspondence dated January 12, 2017 from Loan Le, Project Engineer,
Ministry of Transportation re: Application for Noise Exemption, Rehabilitation of Highway
12 from 200m West of Simcoe Road 23 (Vasey Road) Easterly to 500m West of Simcoe
Road 22 (Horseshoe Valley Road East), Detail Design and Class Environmental
Assessment Study be received.
2. That an exemption be granted to Township Noise By-law No. 2012-167 for the portion of
the project within the boundaries of the Township of Oro-Medonte as outlined on the
Application for Noise Exemption from May 22, 2017 through to December 1, 2017.
3. And That the applicant be notified of Council's decision under the Director, Legislative
Services/Clerk's signature.
Carried.
Page 4 of 9
Special Council Minutes — Wednesday, February 15, 2017.
6. Reports of Municipal Officers:
a) Report No. DS2017-011, Andria Leigh, Director, Development Services re: Subdivision
Agreement Phases 1 B and 1 C, Braestone Development Corporation (formerly Buffalo
Springs), Part of Lots 2 and 3, Concession 9, RP 51 R-21804, Part 1 (Oro) Application:
43-T-91031 [Refer to Item 7a)].
otion No. SC170215-9
Moved by Hall, Seconded by Jermey
Be it resolved
1. That Report No. DS2017-011, Andria Leigh, Director, Development Services re:
Subdivision Agreement Phases 1 B and 1 C, Braestone Development Corporation
(formerly Buffalo Springs), Part of Lots 2 and 3, Concession 9, RP 51 R-21804, Part 1
(Oro) Application: 43-T-91031 be received and adopted.
2. That the Township of Oro-Medonte enters into a Subdivision Agreement with Braestone
Development Corporation for Phases 1 B and 1 C, upon receipt of the Insurance
Certificate and Letter of Credit.
3. That the Clerk bring forward the appropriate By-law for Council's consideration to enter
into a Subdivision Agreement with Braestone Development Corporation.
4. That the Ontario Municipal Board be provided a Clearance letter from the Township
regarding the satisfaction of the conditions of Draft Plan for Phase 1 B and 1 C.
5. And that the applicant be advised of Council's decision under the Director, Development
Services' signature.
Carried.
b) Report No. FD2017-02, Hugh Murray, Fire Chief re: Equipment Replacement [to be
distributed at meeting].
Motion No. SC170215-10
Moved by Crawford, Seconded by Macpherson
Be it resolved
1. That Report No. FD2017-02, Hugh Murray, Fire Chief re: Equipment Replacement be
received and adopted.
2. That the Fire Chief be authorized to enter into an agreement with Midwest Fire for the
purchase of the FDIC 2017 Stock unit # 2730.
3. That the Mayor and Clerk be authorized to execute the appropriate contract.
4. And That the Fire Chief proceed accordingly.
Carried.
Page 5 of 9
Special Council Minutes — Wednesday, February 15, 2017.
c) Report No. F12017-04, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO re: 2017
Budget - Excluded Expenses.
Motion No. SC170215-11
Moved by Jermey, Seconded by Hall
Be it resolved that Report No. F12017-04, Paul Gravelle, Director, Finance/Treasurer/Deputy
CAO re: 2017 Budget - Excluded Expenses be received and adopted.
Carried.
d) Robin Dunn, CAO re: 2017 Budget Deliberations.
A PowerPoint presentation was presented.
Correspondence was distributed to members of Council and staff.
Motion No. SC170215-12
Moved by Coutanche, Seconded by Macpherson
Be it resolved
1. That the PowerPoint presentation entitled Draft 2017 Capital & Operating Budget Recap
presented by Robin Dunn, CAO be received.
2. And that the 2017 Budget Adjustments to February 15, 2017, as presented by Paul
Gravelle, Director, Finance/Treasurer/Deputy CAO and Robin Dunn, CAO be received.
Carried.
Motion No. SC170215-13
Moved by Macpherson, Seconded by Hall
Be it resolved that Council endorses the 2017 Operating, Capital and Reserve Budgets with
an Overall Tax Increase of 2.99%.
Carried.
Motion No. SC170215-14
Moved by Jermey, Seconded by Coutanche
Be it resolved that the CAO provide Council with an update, at the March 8, 2017 Council
meeting, of 2017 Budget Adjustments to the current 3.33% Overall Tax Increase to achieve
an Overall Tax Increase of 2.99%.
Carried.
Page 6 of 9
Special Council Minutes — Wednesday, February 15, 2017.
7. By -Laws:
a) By -Law No. 2017-024: A By-law to Authorize the Execution of a Subdivision Agreement
between The Corporation of the Township of Oro-Medonte and Braestone Development
Corporation.
Motion No. SC170215-15
Moved by Macpherson, Seconded by Crawford
Be it resolved that
a) By -Law No. 2017-024: A By-law to Authorize the Execution of a Subdivision Agreement
between The Corporation of the Township of Oro-Medonte and Braestone Development
Corporation
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
Carried.
8. Closed Session Items (Unfinished Items):
a) Motion to go In Closed Session.
Motion No. SC170215-16
Moved by Crawford, Seconded by Macpherson
Whereas the agenda for the Special Council meeting of February 15, 2017 includes a Closed
Session matter regarding labour relations/employee negotiations (Staffing).
And Whereas Council considered the matter early in the meeting and rose and reported on
the matter.
And Whereas prior to the Special Council meeting of February 15, 2017 being adjourned,
additional information with respect to the labour relations/employee negotiations (Staffing)
has become known.
And Whereas the agenda for the Special Council meeting of February 15, 2017 includes a
Closed Session Items (Unfinished Items) section.
Now Therefore Be it resolved we do now go in Closed Session at 1:10 p.m. to discuss
• labour relations/employee negotiations (Staffing).
Carried.
Page 7 of 9
Special Council Minutes — Wednesday, February 15, 2017.
b) Motion to Rise and Report.
Motion No. SC170215-17
Moved by Coutanche, Seconded by Macpherson
Be it resolved that we do now Rise at 1:45 p.m. and Report on the Closed Session Items 4d)
Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing).
Carried.
J. Douglas Irwin, Director, Legislative Services/Clerk, delegated his authority under Section
228(4) of the Municipal Act, S.O. 2001, c.25, as amended, with regard to the discussion of the
February 15, 2017 Special Council Meeting, Agenda Item 4d) Robin Dunn, CAO re: Labour
relations/employee negotiations (Staffing)to Robin Dunn, Chief Administrative Officer of the
Township of Oro-Medonte.
The following staff were present: Robin Dunn, Chief Administrative Officer; Paul Gravelle,
Director, Finance/Treasurer/Deputy CAO; Tamara Obee, Manager, Human Resources, Health
& Safety.
Motion No. SC170215-18
Moved by Crawford, Seconded by Macpherson
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO re:
Labour relations/employee negotiations (Staffing) be received.
Carried.
9. Confirmation By -Law:
a) By -Law No. 2017-028: Being a by-law to confirm the proceedings of the Special
Council meeting held on Wednesday, February 15, 2017.
Motion No. SC170215-19
Moved by Jermey, Seconded by Hall
Be it resolved that By -Law No. 2017-028: Being a by-law to confirm the proceedings of the
Special Council meeting held on Wednesday, February 15, 2017 be read a first, second and
third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
Page 8 of 9
Special Council Minutes — Wednesday, February 15, 2017.
10.Adjournment:
a) Motion to Adjourn.
Motion No. SC170215-20
Moved by Macpherson, Seconded by Coutanche
Be it resolved that we do now adjourn at 1:46 p.m.
Carried.
Page 9 of 9