02 06 2017 SpCouncil Meeting Minutes (1)T( Ii' of
Proud Heritge, Exciting Future
Monday, February 6, 2017
The Township of Oro-Medonte
Special Council Meeting Minutes
Council Chambers
2014-2018 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Barbara Coutanche
Councillor Scott Macpherson
Councillor Phil Hall
Councillor John Crawford
Councillor Scott Jermey
Time: 9:01 a.m.
Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director,
Present: Finance/Treasurer/Deputy CAO; Doug Irwin, Director, Legislative
Services/Clerk; Andria Leigh, Director, Development Services; Donna
Hewitt, Director, Corporate & Strategic Initiatives; Hugh Murray, Fire
Chief; Tamara Obee, Manager, Human Resources, Health & Safety; Fred
MacGregor, Manager, Environmental Services; Michelle Jakobi, Manager,
Environmental Services Compliance & Capital Projects; Darcy Brooke-
Bisschop, Coordinator, Economic Development/Communications
1. Call to Order- Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
moment of reflection.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC170206-1
Moved by Jermey, Seconded by Hall
Be it resolved that the agenda for the Special Council meeting of Monday, February 6, 2017
be received and adopted.
Carried.
Page 1 of 5
Special Council Minutes — Monday, February 6, 2017.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. SC170206-2
Moved by Macpherson, Seconded by Coutanche
Be it resolved that we do now go in Closed Session at 9:02 a.m. to discuss
• acquisition/disposition of land/labour relations/employee negotiations (Facility Update).
Carried.
b) Motion to Rise and Report.
Motion No. SC170206-3
Moved by Hall, Seconded by Jermey
Be it resolved that we do now Rise at 10:14 a.m. and that Closed Session Item 4c) Hugh
Murray, Fire Chief re: Acquisition/disposition of land; Labour relations/employee negotiations
(Facility Update) be brought forward to Item 6 Closed Session Items (Unfinished Items).
Carried.
Page 2 of 5
Special Council Minutes — Monday, February 6, 2017.
c) Hugh Murray, Fire Chief re: Acquisition/disposition of land; Labour relations/
employee negotiations (Facility Update).
The following staff were present: Robin Dunn, Chief Administrative Officer; Paul
Gravelle, Director, Finance/Treasurer/Deputy CAO; Doug Irwin, Director, Legislative
Services/Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director,
Corporate & Strategic Initiatives; Hugh Murray, Fire Chief; Tamara Obee, Manager,
Human Resources, Health & Safety; Darcy Brooke-Bisschop, Coordinator, Economic
Development/Communications.
Motion No. SC170206-4
Moved by Crawford, Seconded by Macpherson
Be it resolved
1. That Confidential Report No. FD2017-01, Hugh Murray, Fire Chief re:
Acquisition/disposition of land; Labour relations/employee negotiations (Facility Update)
be received and adopted.
2. And That staff proceed as outlined and report back accordingly.
Carried.
Motion No. SC170206-5
Moved by Jermey, Seconded by Hall
Be it resolved that Rule 14.21 a) of Procedural By-law No. 2015-203 be suspended in order
to allow the meeting to proceed past the 4 hour adjournment requirement.
Carried.
5. Reports of Municipal Officers:
a) Robin Dunn, CAO and Senior Management Team re: 2017 Budget Presentations and
Deliberations.
Motion No. SC170206-6
Moved by Jermey, Seconded by Hall
Be it resolved that the correspondence presented by Robin Dunn, CAO and Senior
Management Team re: 2017 Budget Presentations and Deliberations be received.
Carried.
Page 3 of 5
Special Council Minutes — Monday, February 6, 2017.
6. Closed Session Items (Unfinished Items):
a) Motion to go In Closed Session.
Motion No. SC170206-7
Moved by Jermey, Seconded by Crawford
Be it resolved that we do now go in Closed Session at 1:34 p.m. to discuss
• acquisition/disposition of land/labour relations/employee negotiations (Facility Update).
Carried.
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director, Legislative Services/Clerk; Donna Hewitt, Director, Corporate & Strategic Initiatives;
Darcy Brooke-Bisschop, Coordinator, Economic Development/Communications.
b) Motion to Rise and Report.
Motion No. SC170206-8
Moved by Crawford, Seconded by Jermey
Be it resolved that we do now Rise at 1:59 p.m. Report on Closed Session Item 4c) Hugh
Murray, Fire Chief re: Acquisition/disposition of land; Labour relations/employee negotiations
(Facility Update).
Carried.
Refer to Item 4c).
7. Confirmation By -Law:
a) By -Law No. 2017-025: Being a by-law to confirm the proceedings of the Special
Council meeting held on Monday, February 6, 2017.
Motion No. SC170206-9
Moved by Hall, Seconded by Jermey
Be it resolved that By -Law No. 2017-025: Being a by-law to confirm the proceedings of
the Special Council meeting held on Monday, February 6, 2017 be read a first, second
and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
Page 4 of 5
Special Council Minutes — Monday, February 6, 2017.
8. Adjournment:
a) Motion to Adjourn.
Motion No. SC170206-10
Moved by Macpherson, Seconded by Coutanche
Be it resolved that we do now adjourn at 2:00 p.m.
r
M yor, H.S. hes CI rk, J o glas Irwin
Carried.
Page 5 of 5