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01 11 2017 Council Agenda The Township of Oro-Medonte Council Meeting Agenda Council Chambers Wednesday, January 11, 2017 8:45 a.m. CrimeStoppers Flag Raising 9:00 a.m. - Closed Session 10:00 a.m. - Open Session Page 1. Call to Order - Moment of Reflection: 2. Adoption of Agenda: 7 a) Motion to Adopt the Agenda. \[Addenda\] 3. Disclosure of Pecuniary Interest: 4. Closed Session Items: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing). 5. Minutes of Council and Committees: 8 - 27a) Minutes of Council meeting held on Wednesday, December 14, 2016. 28 - 30 b) Minutes of Council meeting held on Wednesday, December 21, 2016. 31 - 38 c) Minutes of Special Council meeting held on Wednesday, December 21, 2016. 6. Recognition of Achievements: 39 - 41 a) Letters of Appreciation to Oro-Medonte Fire & Emergency Services from: 1. Mary McEvoy; and 2. The Svanda Family. 7. Public Meetings: None. 8. Deputations: 42 - 44 a) 11:30 a.m. David McKee, President, 1182631 Ontario Limited re: Request for 2013, 2014 and 2015 Reassessed Tax Amounts Relief. Page 1 of 334 Council Meeting Agenda - January 11, 2017 9. Presentations: 45 - 142 a) 2017 Budget Presentations: 1. 10:00 a.m. Gayle Wood, CAO; Sheryl Flannagan, Director, Corporate Services, Nottawasaga Valley Conservation Authority. 2. 10:15 a.m. Michael Walters, CAO, Lake Simcoe Region Conservation Authority. 3. 10:30 a.m. Julie Cayley, General Manager and Keith Sherman, Severn Sound Environmental Association. 4. 10:45 a.m. Tracy Roxborough, Sustainability Coordinator, Sustainable Severn Sound (SSS). 5. 11:00 a.m. Jennifer Whitley, Executive Director, Ontario's Lake Country. 10. Identification From the Public of an Agenda Item of Interest: Provides an opportunity for members of the public to identify an agenda item which the public member may request be brought forward and considered earlier in the meeting. 11. Open Forum: The Open Forum provides an opportunity for the public to provide verbal comments to Council, in Open Session, on matters scheduled on the current agenda, and shall be conducted as follows: Open Forum shall last no longer than 20 minutes; Each speaker shall be required to identify the agenda item they are speaking to and provide their name and address, which may become part of the public record; A speaker shall be limited to 2 minutes per agenda item; No response shall be provided to any question posed during Open Forum; No discussion, debate or decisions will occur during Open Forum; Each speaker is permitted to speak only once per agenda item; A speaker may provide comment on one agenda item and then shall step aside to enable another to provide comment on an agenda item; No speaker shall speak to a second agenda item until other individuals have had an opportunity to speak once; Speakers providing comment on the same agenda item, shall be requested to limit their comments so as to provide additional information and not repeat the same information provided by a previous speaker; Comments made during Open Forum will not form part of the minutes of the meeting; Page 2 of 334 Council Meeting Agenda - January 11, 2017 The following matters will not be permitted during Open Forum: o Comments/complaints against Members of Council or Township staff; o Matters beyond the jurisdiction of Council or the Township; o Closed Session agenda items, including current or pending litigation, or Insurance claims and/or pending claims by or against the Township; o Comments with respect to Minutes of Council and Committees; o Comments that are contrary to the Municipal Freedom of Information and Protection of Privacy Act; o Comments with respect to any applications which have proceeded through a Public Meeting in accordance with the Planning Act, with the exception of comment related to a recommendation contained within the Staff Report. The Chair may conclude Open Forum prior to the 20 minute maximum time limit, for non-compliance with the Open Forum parameters, Conduct of Members of the Public, or any other reason. 12. Reports of Municipal Officers: 143 - 145 a) Report No. FI2017-01, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO re: Statement of Accounts December 31, 2016. 146 - 159 b) Report No. LS2017-01, Doug Irwin, Director, Legislative Services/Clerk re: 2018 Municipal Election, Vote Method. 160 - 164 c) Report No. LS2017-02, Doug Irwin, Director, Legislative Services/Clerk re: Set Fines for Draft By-law No. 2017-007 \[Refer to Item 17b)\]. d) Doug Irwin, Director, Legislative Services/Clerk re: Request to Amend Commencement Time of January 25, 2017 Council Meeting. e) Robin Dunn, CAO re: 2017 Budget Overview \[To be Withdrawn - To be addressed at January 13 Special Council in conjunction with Item 4a)\]. 13. Reports of Members of Council: a) Updates from Council Representatives County of Simcoe and Township Partners and Agencies. Agencies. 165 - 166 b) Councillor Crawford, re: Orillia & Area Physician Recruitment & Retention Committee, Winter Wonderland, Friday, February 24, 2017, The Orillia Public Library, 7:00p.m.-11:00p.m. Page 3 of 334 Council Meeting Agenda - January 11, 2017 14. Consent Agenda: 167 a) Announcements of Interest to the Public: 1. Township of Oro-Medonte, 2017 Oro-Medonte Citizen of the Year and Ontario Senior of the Year Nomination Notice. 168 - 233 b) Severn Sound Environmental Association, Board Meeting Package re: 3rd Quarter, October 14, 2016 meeting: 1. Approved Minutes from July 15th, 2016; 2. List of Motions as a result from the October 14th, 2016 SSEA Board Meeting; 3. Agenda and Reports for October 14th, 2016 SSEA Board Meeting. Staff Recommendation: Receive. 234 - 281 c) Minutes of Sustainability Severn Sound meetings held on November 3 and December 8, 2016. Staff Recommendation: Receive. 282 - 284 d) Minutes of Barrie Public Library Board meeting held on November 24, 2016. Staff Recommendation: Receive. 285 - 289 e) Minutes of Lake Simcoe Region Conservation Authority meeting held on November 25, 2016. Staff Recommendation: Receive. 290 - 301 f) Nottawasaga Valley Conservation Authority, minutes of meeting held on November 25, 2016 and highlights of meeting held on December 16, 2016. Staff Recommendation: Receive. 302 - 303 g) Correspondence dated December 6, 2016 from Kathleen Wynne, Premier re: Support for Ontario's Electrical Bills. Staff Recommendation: Receive. 304 - 305 h) Correspondence dated December 8, 2016 from Kathleen Wynne, Premier re: Bill 9, End Age Discrimination Against Stroke Recovery Patients Act, 2016. Staff Recommendation: Receive. 306 - 307 i) Correspondence dated December 12, 2016 from Kathleen Wynne, Premier re: Schedule 5 of Bill 7, Promoting Affordable Housing Act, 2016, Amends The Residential Tenancies Act, 2006. Staff Recommendation: Receive. 308 - 310 j) Correspondence dated December 8, 2016 from Yasir Naqvi, Attorney General re: Municipal Resolution on Anti-Human Trafficking Task Force and Bill 158, Saving the Girl Next Door Act, 2016. Staff Recommendation: Receive. 311 - 327 k) County of Simcoe, Library Co-operative Annual Report Communities 2015. Page 4 of 334 Council Meeting Agenda - January 11, 2017 Staff Recommendation: Receive. 328 l) Correspondence dated December 23, 2016 from Harry Patterson, President, Crime Stoppers Simcoe Dufferin Muskoka re: Request for Proclamation, January, 2017 as "Crime Stoppers Month". Staff Recommendation: Receive, Proclaim, Post on Township's Website. 15. Communications/Petitions: 329 a) Correspondence dated January 6, 2017 from Michael Walters, Chief Administrative Officer, Lake Simcoe Region Conservation Authority (LSRCA) re: Annual General Meeting, Friday, January 27, 2017, 10:00-2:00p.m., Old Town Hall, 460 Botsford Street, Newmarket. 16. Notice of Motions: None. 17. By-Laws: 330 - 331 a) By-Law No. 2017-004: A By-law to provide for an interim tax levy and to provide for the payment of taxes and to provide for penalty and interest. 332 - 333 b) By-Law No. 2017-007: A By-law to Amend By-law No. 2012-168, Being a By-law to provide for the restricting and regulating of parking, standing and stopping on highways or parts of highways under the jurisdiction of The Corporation of The Township of Oro--la 18. Closed Session Items (Unfinished Items): 19. Confirmation By-Law: 334 a) By-Law No. 2017-002: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, January 11, 2017. 20. Questions from the Public Clarifying an Agenda Item: Questions from the Public Clarifying an Agenda Item provides an opportunity for the members of the public to seek clarification with respect to the decision which was made on an agenda item, the meaning of the decision and the next steps as a result of the decision. Questions from the Public Clarifying an Agenda Item shall last no longer than 10 minutes; Responses provided to questions posed during Questions from the Public Clarifying an Agenda Item shall be included within the 10 minute maximum time limit; Each speaker shall be required to identify the agenda item they are seeking clarification on and provide their name and address, which may become part of the public record; A speaker shall be limited to 1 minute per question; Page 5 of 334 Council Meeting Agenda - January 11, 2017 A speaker may pose a question and then shall step aside to enable another to pose a question; The Chair may conclude Questions from the Public Clarifying an Agenda Item prior to the 10 minute maximum time limit, for non- compliance with the above parameters, Conduct of Members of the Public, or any other reason. 21. Adjournment: a) Motion to Adjourn. Page 6 of 334 2.a) Motion to Adopt the Agenda. Page 7 of 334 5.a) Minutes of Council meeting held on Wednesday, December ... Page 8 of 334 5.a) Minutes of Council meeting held on Wednesday, December ... Page 9 of 334 5.a) Minutes of Council meeting held on Wednesday, December ... Page 10 of 334 5.a) Minutes of Council meeting held on Wednesday, December ... Page 11 of 334 5.a) Minutes of Council meeting held on Wednesday, December ... Page 12 of 334 5.a) Minutes of Council meeting held on Wednesday, December ... Page 13 of 334 5.a) Minutes of Council meeting held on Wednesday, December ... Page 14 of 334 5.a) Minutes of Council meeting held on Wednesday, December ... Page 15 of 334 5.a) Minutes of Council meeting held on Wednesday, December ... Page 16 of 334 5.a) Minutes of Council meeting held on Wednesday, December ... Page 17 of 334 5.a) Minutes of Council meeting held on Wednesday, December ... Page 18 of 334 5.a) Minutes of Council meeting held on Wednesday, December ... Page 19 of 334 5.a) Minutes of Council meeting held on Wednesday, December ... Page 20 of 334 5.a) Minutes of Council meeting held on Wednesday, December ... Page 21 of 334 5.a) Minutes of Council meeting held on Wednesday, December ... Page 22 of 334 5.a) Minutes of Council meeting held on Wednesday, December ... Page 23 of 334 5.a) Minutes of Council meeting held on Wednesday, December ... Page 24 of 334 5.a) Minutes of Council meeting held on Wednesday, December ... Emergency Management and Civil Protection Act. Page 25 of 334 5.a) Minutes of Council meeting held on Wednesday, December ... Emergency Management and Civil Protection Act. Page 26 of 334 5.a) Minutes of Council meeting held on Wednesday, December ... Page 27 of 334 5.b) Minutes of Council meeting held on Wednesday, December ... Page 28 of 334 5.b) Minutes of Council meeting held on Wednesday, December ... Page 29 of 334 5.b) Minutes of Council meeting held on Wednesday, December ... Page 30 of 334 5.c) Minutes of Special Council meeting held on Wednesday, D... Page 31 of 334 5.c) Minutes of Special Council meeting held on Wednesday, D... Page 32 of 334 5.c) Minutes of Special Council meeting held on Wednesday, D... Page 33 of 334 5.c) Minutes of Special Council meeting held on Wednesday, D... Page 34 of 334 5.c) Minutes of Special Council meeting held on Wednesday, D... Page 35 of 334 5.c) Minutes of Special Council meeting held on Wednesday, D... Page 36 of 334 5.c) Minutes of Special Council meeting held on Wednesday, D... Page 37 of 334 5.c) Minutes of Special Council meeting held on Wednesday, D... Page 38 of 334 6.a) Letters of Appreciation to Oro-Medonte Fire & Emergency... Page 39 of 334 6.a) Letters of Appreciation to Oro-Medonte Fire & Emergency... Page 40 of 334 6.a) Letters of Appreciation to Oro-Medonte Fire & Emergency... Page 41 of 334 8.a) 11:30 a.m. David McKee, President, 1182631 Ontario Limi... Page 42 of 334 8.a) 11:30 a.m. David McKee, President, 1182631 Ontario Limi... Page 43 of 334 8.a) 11:30 a.m. David McKee, President, 1182631 Ontario Limi... Page 44 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... January 11, 2017 NVCA D. Gayle Wood, CAO Draft Budget 2017 Oro-Medonte Page 45 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... 2 Working together to lead, promote, support and inspire innovative watershed management watershed jurisdictionlocal decision making funding partnerships Conservation Authorities Act Created in 1960Provincial 3 Fundamental principles: Nottawasaga Valley Conservation Authority Page 46 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... 3 Page 47 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... 4 in size 2 (73%) of the township 2 3,700 kmSignificant natural features include Oak Ridges Moraine, Niagara Escarpment, MinesingWetlands and Georgian BayNVCA jurisdiction covers 429.6 kmLands draining into Sturgeon, Coulson & Willow creeks are in watershed Nottawasaga Valley WatershedIn Oro-Medonte NVCA in Oro-Medonte Creating a healthy environment and communities through innovative watershed management Page 48 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... 5 Board of Directors Page 49 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... Benefit Special Levy -45% Projects -1% -1% Municipal Contributions -3% Municipal -8% Project -RMO Contributions 2017 Approved Federal 2% Grants -4% Reserves - Operational 4% Provincial Capital Grants -7% Reserves - 25% User Fees - 68% Grants Provincial 3% 1968 Other 29% Levies Municipal Page 50 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... 7 CommunityCommunity 2015-20182015-2018 SustainabilitySustainability Quality of LifeQuality of Life Oro-MedonteOro-Medonte Safe & Healthy Safe & Healthy Strategic GoalsStrategic Goals Aligning our Common Goals Page 51 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... 8 ApprovalsApprovals Plan Amendments Plan Amendments 26 Consents, Variances & NEC26 Consents, Variances & NEC 3 Non-Compliance Reviews3 Non-Compliance Reviews4 Site Plan Review4 Site Plan Review 2 Zoning & Official2 Zoning & Official4 Solicitor inquiries4 Solicitor inquiries Conservation Authorities Act Conservation Authorities Act 4 Pre-consultation & Other Planning Services4 Pre-consultation & Other Planning Services 45 45 NVCA Services Planning Services for Oro-MedonteResidents, 2015 Page 52 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... 9 15 Acres of Conservation Lands NVCA Services Lands & Stewardship Services for Oro-MedonteResidents, 2015 Page 53 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... 10 1 School Hosted25 Children Attended Education Programs NVCA Services Environmental Education, 2015 Page 54 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... 11 9 Flood Messages Issued9 Flood Messages Issued 2 BaseflowMonitoring 2 BaseflowMonitoring SitesSites NVCA Services Engineering Services, 2015 Page 55 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... 12 2.26% ($48,604) municipal levy increase across all watershed municipalitiesLegislated expenses increase over 5% ($85,000)$4.77 million in projected revenues/expenditures4.5% decrease over 2016 budgetbased on 2016 CVA apportionment, Oro-Medonte_scontribution increases by 1.682% ($2,831.07) to $171,135 Overall BudgetOro-MedonteContribution 2017 NVCA Budget Overview Reduction Budget _2.26% Levy Increase Page 56 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... 13 ContributionsOperational ReservesCapital ReservesUser FeesProvincial GrantsFederal GrantsMunicipal Project - RMOMunicipal ContributionsSpecial Benefit ProjectsLevy from Municipalities $4.77 million $171,135 Oro-Medonte LevyNVCA 2017 Revenue $- $6,000,000.00 $5,000,000.00 $4,000,000.00 $3,000,000.00 $2,000,000.00 $1,000,000.00 2016 NVCA Budget Overview Leveraging Oro-Medonte_sLevy Page 57 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... 14 August 26, 2016 Board approved NVCA_s first Asset Management PlanPlan addresses only maintenance/replacement requirements of our existing capital asset to ensure the maximum asset life for the period 2017 to 2027Plan does not address purchasing new capital assets$129,926 per year is required each year of the 10 year Asset Management Plan spread across our 18 watershed municipalities based on MPAC provided CVA apportionment. 2017 NVCA Budget Overview 2017 Asset Management Request Page 58 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... 15 $6,172 Difference Total Request $174,476 (3.667%) Asset $3,341 (1.985%) Management Levy $168,304$0$168,304$171,135 (1.682%) Operating 2016 Budget Phase In Approved Asset Plan 2017 4 year 2017 NVCA Budget Overview Total Request from Oro-Medonte Page 59 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... 16 nvca.on.ca Questions? gwood@nvca.on.ca Thank-you 705-424-1479 ext. 225 Budget documents available at Page 60 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... Member of Conservation Ontario Page 61 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... 2 Lake Simcoe Region Conservation Authority Page 62 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... 3 Lake Simcoe Region Conservation Authority Page 63 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... 4 Lake Simcoe Region Conservation Authority Page 64 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... 5 Lake Simcoe Region Conservation Authority Page 65 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... 6 Lake Simcoe Region Conservation Authority Page 66 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... 7 Lake Simcoe Region Conservation Authority Page 67 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... 8 Lake Simcoe Region Conservation Authority Page 68 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... 9 Lake Simcoe Region Conservation Authority Page 69 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... 10 Lake Simcoe Region Conservation Authority Page 70 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... 11 Lake Simcoe Region Conservation Authority Page 71 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... 12 Lake Simcoe Region Conservation Authority Page 72 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... 13 Lake Simcoe Region Conservation Authority Page 73 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... 14 Lake Simcoe Region Conservation Authority Page 74 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... 15 Lake Simcoe Region Conservation Authority Page 75 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... 16 Lake Simcoe Region Conservation Authority Page 76 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... 17 Lake Simcoe Region Conservation Authority Page 77 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... Page 78 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... Page 79 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... Page 80 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... Page 81 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... Page 82 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... Page 83 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... Page 84 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... Page 85 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... a Page 86 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... Page 87 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... Page 88 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... s Page 89 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... Page 90 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... Page 91 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... Page 92 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... Page 93 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... $ 71,000.00 Page 94 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... Page 95 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... Page 96 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... Memorandum To: Members of Council and Staff, Township of Oro-Medonte Submitted By: Tracy Roxborough, Sustainability Coordinator, Sustainable Severn Sound (SSS), and Page | 1 Sustainability Plan Steering Committee Date: January 11, 2017 Subject: 2016 Update, and 2017 Sustainability Program Actions RECOMMENDATION It is recommended: That the Memorandum dated January 11, 2017 from Sustainable Severn Sound (SSS) be received for information purposes by Council to support the 2017 budget request dated September 29, 2016 (Attachment A). BACKGROUND SSS was created in 2011 to provide leadership on the Severn Sound Sustainability Plan, completed in 2009. Although no longer a key driver of the SSS project, as the Sustainability Plan Steering Committee (SPSC) now selects actions for SSS project to undertake - the Plan and the pillar structure of Environmental Protection and Integrity, Community Well-Being and Economic Prosperity continue to remain the fundamental principles guiding SSS and their approach to the sustainability program. SSS and the SPSC have taken significant steps over the past year to address the objectives identified within the Sustainability Action Plan, 2016-2018 (SAP) created through the input and direction of representatives from our 7 partner municipalities (Towns of Midland and Penetanguishene, Townships of Georgian Bay, Severn, Oro- Medonte, Tiny and Tay) and our 4 supporting organizations (Simcoe Muskoka District Health Unit, North Simcoe Community Futures Development Corporation, Severn Sound Environmental Association and the County of Simcoe). The objectives selected by these representatives were: 1. Effectively share information with our project partners, developing monthly bulletins and a website dedicated to featuring sustainable practices and funding opportunties. 2. Deliver presentations, workshops and events designed to introduce municipalities and their communities to sustainable practices, techniques and ideas. 3. Review and assess the status of the Sustainability Plan actions and distribute a sustainability report card. Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 97 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... SSS and the SPSC created a new framework to organize the information shared by the project into 10 focus areas, The 10 focus areas are the framework, or foundation for the case studies, bulletins, resources and funding information SSS shares with the project partners. These 10 areas are: 1. Climate Change 7. Land Use, Urban Form and Community 2. Community Economic Development Design Page | 2 3. Energy Efficiency and Renewables 8. Transportation Planning and Traffic 4. Green Building Management 5. Greener, Food-secure Communities 9. Waste Reduction and Recycling 6. Housing and Community Development 10. Water and Sewage 2016 PROJECT ACCOMPLISHMENTS Sustainability Bulletin (12) E-news issues, featuring: (14) Municipal sustainability practices by the project partners, (3) Guest articles (+8) Sustainability Speaker Series event registration and event summaries, and (+20) External funding opportunities and training opportunities. Sustainability Speaker Series March, Environmental Conundrums (1) (2) Student guest speakers, winners of a sustainability essay contest - partnership with the Township of Tiny, (8) community volunteers, including (6) high-school students from St. T (11) involved organizations plus (2) external funders (TD Friends of the Environment Foundation and Philips Lighting), (226) (270) Wildflower seed packets distributed (equal to .75 acres of coverage), (175) Light Emitting Diodes (LED) bulbs distributed, and (175) SSS reusable totes distributed. June, Nature and the Human Health Connection (5) Guest speakers including: - Simcoe Muskoka District Heath Unit, municipal staff from the County of Wellington and the City of Brampton, representatives from ICLEI-Local Governments for Sustainability, and Tree Canada, Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 98 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... (45) Attendees across (10) municipalities, (2) school boards and (5) not-for-profit organizations, and (8) Information follow-u November, Celebrating Municipal Sustainability Successes and Opportunities Page | 3 Keynote speaker, Dr. Karen Farbridge to discuss energy/climate change planning and community engagement frameworks, (51) Attendees welcomed by guest MC Warden Gerry Marshall, Release of the 2016 Sustainability Report Card and launch of the redesigned SSS website, and Recognition of (8) staff and council members from (7) municipalities with a 2016 Annual Sustainability Leadership Award. Municipal Survey, Partnership with Georgian College Research Analyst Program Benchmark knowledge level of Council members and municipal staff in relation to sustainability and the SSS project, Identified priorities and motivations for municipalities in implementing sustainability projects and complimentary initiatives, Requested suggestions from Council members and municipal staff to enhance engagement with municipal partners, with overall key findings being: - Climate Change and for municipalities, - were (1) Environmental Threats, (2) Cost Savings, and (3) Government Regulations, and - E-mail sustainability updates and information direct to municipal staff, and (3) Increase SSS presence at each municipality and in the community. 2016 Sustainability Report Card (23) sustainability practices and (25) stewardship actions across (4) stages of implementation, being: - Council approved, - In progress/development, - To be undertaken within the next 2-3 years, - Not yet a priority, Celebrated accomplishments of each partner municipality (what are others in our partnership doing?), and identified opportunities for improvement, Provided as a planning tool for Councils and municipal staff, and Directed and focused work plan development for SSS and the SPSC. Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 99 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... Website Redesign Designed as a platform for our partner municipalities and organizations to celebrate successes, share knowledge and enhance communications, Completed (18) interviews to develop (+25) case studies of municipal sustainability practices by the project partners, Page | 4 Researched and selected guidance/best practice documents to build a compendium of sustainability resources, Wrote and edited all content for the revised site, including text and images, Created a funding page to provide funding updates and support to municipalities, and Bulletins, SSS events and -users. Other Activities Attended the Tay Bike Day event, speaking with (+50) attendees on the sustainability program and distributing (+100) wildflower seed packets, (+50) SSS totes and acquired (21) E-News subscribers, Led the development of a (8) page article on Sustainable City Management with the Town of Penetanguishene, to be featured in the digital publication; Business View Magazine (+400,000 subscribers throughout North America), Independently responsible for SSS project management, administration and evaluation, Supported the Town of Penetanguishene in identifying and preparing a funding proposal for $30,000 to support trail development and enhance biodiversity. 2017 PROJECT ACTIONS Communications and Engagement Actions Further enhance communication activities to increase (1) municipal staff and Council member traffic to website, (2) social media followers, and (3) registrants to the new SSS website, Work with municipal Communications staff to deliver sustainability program information (Action Plan, Report Card, details to sign-up to website) to all staff and Council, Write and release regular (monthly minimum, bi-weekly as possible) Sustainability Bulletins, Develop and deliver presentations and reports to Councils and Committees presenting information to support the adoption of sustainability practices as selected from the Sustainability Report Card, and Prepare and submit quarterly reports to Council and Committees. Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 100 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... Website Maintenance and Development Actions Identify and complete additional case studies for addition to website, Release case studies to municipal staff and Council members to enhance awareness and Page | 5 communications, Further develop the funding and events pages and share additions with municipal staff and Council, and Directly assist municipalities upon request with identification, preparation and securement of funding. Sustainability Speaker Series Actions Identify topics and speakers to compliment Communication and Engagement activities, Determine appropriate format with SPSC members, Host Event #6, #7, and Host Event #8 (speaker, 2017 Report Card Release and 2017 Sustainability Leadership Awards presentation). 2017 Sustainability Report Card Actions Acquire content from municipalities through interviews with senior staff and CAO's, Develop report and approve for release, and Present sustainability progress through the Report Card at Sustainability Speaker Series (Event #8). CONCLUSION This report provides a 2016 project update and an overview of 2017 project actions for Township Council and staff in regards to the Sustainable Severn Sound (SSS) project, and is recommended to be received for information. ATTACHMENT A: September 29, 2016 2017 Budget Request for Township Consideration - Sustainable Severn Sound (SSS) Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 101 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... Paul Gravelle, Director of Finance/Treasurer/Deputy Chief Administrative Officer Township of Oro-Medonte 148 Line 7 South Oro, ON L0L 2X0 September 29, 2016 RE: 2017 Budget Request for Township Consideration - Sustainable Severn Sound (SSS) Dear Mr. Gravelle: On behalf of Sustainable Severn Sound (SSS) and the Sustainability Plan Steering Committee (SPSC), I write to inform that we are making progress in addressing the actions and priorities identified by the project partners and stakeholders as part of our 2016-2018 Sustainability Action Plan. The SPSC, to which The Township of Oro-Medonte has formal appointed representation, has approved the 2017 financial projections for SSS and supports a municipal partner budget request of $9,800 for 2017. The operating expenses for SSS from January 2015 through December 2015 were $68,930. The funds for the program were acquired through: (1) The equal contribution of $8,200, respectively, from each of our 7 municipal partners, resulting in a combined total of $57,400, (2) A contribution of $8,200 from the County of Simcoe, (3) Deferred 2014 revenue of $3,018, and (4) Interest income of $313. For 2016, SSS remains aligned with the project budget of $81,000, which is being supplemented through $15,000 in external funding acquired by project staff. To maintain the current programming; being the speaker/workshop series, sustainability communications (including the revised website, newsletters, awareness and education activities), the development and release of the annual Sustainability Report Card, as well as to support the need for increased project and committee capacity, SSS is asking for your consideration of our request in the amount of $9,800 for 2017. The SSS project will: (1) Request the equal contribution of $9,800, respectively, from each of our 7 municipal partners, resulting in a combined total of $68,600, (2) Submit a request for funding in the amount of $9,800 from the County of Simcoe, (3) Utilize deferred revenue from 2016 in the amount of $2,600, and (4) Apply interest income as earned. Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 102 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... In 2016, SSS has received in-kind office space and administrative assistance from the staff of the North Simcoe Community Futures Development Corporation valued at $12,500. The SSS project has also been successful in hosting over 15 speakers since the initiation of the Sustainability Speaker Series in June of 2015, and the combined in-kind contribution of these individuals has totaled over $10,000. SSS staff and the SPSC are currently identifying opportunities for targeted and strategic sustainability initiatives which will provide benefits and measurable value for our municipal partners, and we will continue to apply for external funding to off-set the project costs for 2017 and beyond. Thank you in advance for the consideration of our request. If you have any questions about the SSS project or of the request as stated above, please feel free to contact me via e-mail at tracy@sustainablesevernsound.ca or by phone at 705.526.1371 x.112, or to speak with your appointed representative, Councillor Barbara Coutanche, or Doug Luker, Chair of the SPSC at dluker@tiny.ca, or by phone at 705.526.4204 x.224. With kind regards, Tracy Roxborough Sustainability Coordinator Cc: Councillor Barbara Coutanche, Ward 1, Township of Oro-Medonte Doug Luker, CAO, Township of Tiny, Chair of the Sustainability Plan Steering Committee Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Encl. (2): Sustainbility Action Plan, 2016-2018 Page 103 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... Page 104 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... Page 105 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... Page 106 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... Page 107 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... Page 108 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... Page 109 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... Page 110 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... Page 111 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... Page 112 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... Page 113 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... Page 114 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... Page 115 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... Page 116 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... Page 117 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... Page 118 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... Page 119 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... Page 120 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... Page 121 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... Page 122 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... Page 123 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... Page 124 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... Page 125 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... Page 126 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... Page 127 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... by actively return often and spend more , Taking a grassroots, industry led approach; work with Nurturing innovative business to business relationships; a stay longer Maintain & develop measureable, targeted marketing tactics that invite people to the strong voice for tourism as an economic driver and partnerships with local and regional organizations working towards common tourism goals. region, encourage spending by visiting friends and relatives; that will increase overnight stays and tourism receipts.industry stakeholders to expand reasons to visit Ontario's Lake Country. VISION Ontario_s Lake Country will be a vibrant _must-see_ 4 season destination, easily accessed by land and water, with unique experiences and a readily available, integrated network of tourism products and services to create tourism wealth for the communities within it.MISSION Ontario_s Lake Country encourages visitors to developing unique experiences, networking amongst stakeholders and marketing strategically.STRATEGIC GOALS To promote and support economic development through tourism across Ontario's Lake Country including Orillia, Oro-Medonte, Rama First Nation, Ramara and Severn, by achieving an increase in total number of tourism receipts annually in the region.CORE OBJECTIVES 1.Measurement, Advocacy and Engagement-2.Strategic Marketing _3.Product, Market and Destination Development _ Organizational Profile Page 128 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... Marketing & Sales Associate, full-time _Mat Leave 2017Tourism Marketing Assistant _Full Time Contract 2017 Casino JenniferWhitleyExecutive Director, full-timeDiane Fotopoulos-WrightSven Sloeserwij Helen CooperCasino RamaHelenCooperDan LandryCity of Orillia Municipal AppointeeDonna Hewitt (Treasurer)Township of Oro-MedonteMunicipal AppointeeRob Furlonger(Chair)Chippewasof Rama First Nation AppointeeKal JohnsonTownship of RamaraMunicipal AppointeeDon WestcottTownship ofSevern Municipal AppointeeMaureen WayStone Gate InnTrishFrostForks InThe Trail B&BNinette GyorodyOrilliaMuseum of Art & HistoryTammi TaylorBurls CreekMichaelLadouceurSports TourismRoger SelmanCentury 21 LakesideCove Realty LTD.Dan CourvilleKayak-ity-YakChristine AndersonMinistry of Tourism,Culture and SportKathryn StephensonTourismSimcoe CountyWendy TimpanoOrillia AreaCommunity Development Corporation Page 129 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... May 27, 2014 Page 130 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... $ 140,000.00 $ 79,653.74 $ 224,238.00 $ 443,891.74 $ 317,010.35 $ 108,334.73 $ 425,345.08 PROJECTED ACTUAL $ 140,000.00 $ 73,801.60 $ 398,035.00 $ 611,836.60 $ 487,952.80 $ 114,500.00 $ 602,452.80 OLC Deputation INCOME20162015 EXPENSES 2016 Projected to 2015 Actual FUNDING PARTNERSMARKETING & PROJECTSGRANTS & PARTNERSHIPS TOTAL MARKETING & PROJECTSADMIN & SALARIES TOTAL Page 131 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... 20162015201420132012 Expenses Marketing & ProjectsAdministration 0 600000500000400000300000200000100000 20162015201420132012 ill required to operate the organization and to be able to apply Grants & Partnerships Projects Marketing & Earnings Income and Expenses year over year Income FundingRetained 0 As you can see OLC increased our grants and partnerships significantly in 2016 which has increased the number of projects and marketing opportunities we can participate in. The cost to deliver these projects has only marginally increased. Base funding is stfor and manage this opportunities. 50000 450000400000350000300000250000200000150000100000 Page 132 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... Cycling Marketing Campaign $54000Agri Culinary Experience Development$60000Workshop -$7000Research $15000 Total Leverage $136,000 4 other projects -ongoing Photo Sessions (6)/Video Shoots(2)Digital Marketing Campaign -SEM Waterways Signage 3 direct projects approved-ongoingTotal Leverage $94300 Increase in traffic to the website by 53% over previous year, comparison to Muskoka Tourism who had a goal of 15% increaseOver 320K sessions, over 633K page views in the last yearComparison to Muskoka Tourism for a one month period they had 24k visitors, OLC had 22.5k the same month Website _Increase traffic keeping up with competitorsApply for RTO7 Dollars _partner on a minimum of 4 projects and leverage Tourism Simcoe County Funding 2016 GOALS & RESULTS Page 133 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... businesses Hosted a workshop for tourism businesses to better understand website analytics and social trends _sold out -93% overall ratingEngage businesses and festivals and events to use OLC Brand on materials _over 12 events using and over 19k pages linking to OLC_s websiteIncreased participation from businesses within municipalities _Oro-Medonteparticipated in over 35 pay to play opportunities and partnered on various projectsAdditional advertising _Breakfast Television Tap into Maple, giveaways via social mediaPlus many other connections for partnerships including contesting, workshops, photo shoots, video shoots, festivals and events granting opportunitiesDevelopment of paddling routes including current and new, working with businesses and organizations along the waterways including Parks Canada and Trent Severn Waterway. Marketing materials to promote routesImplementation of a signage plan for paddling routes including kiosks at access pointsSupport of cycling marketing campaign including safety information, local photo shoot, video shoot, digital advertising campaigns, development of cycling experience packages Increased Engagement with Tourism Businesses/Organizations and MunicipalitiesContinue to Support Development of ProductsContinue to run current marketing campaigns _listed on next page 2016 GOALS & RESULTS Page 134 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... _Casino Rama magazines, video screens, website, mail outs, radio spots, ad campaigns _digital copy, distribution plan, consumer show attendance _workshops, partnerships, support, digital campaigns, social advertisements _Canadian Yachting Magazine, Blogger Group with Casino Rama _digital campaign, print materials, social media exposure & giveaways, radio spots and giveaways year _media, digital campaign, social media exposure, distribution plan, radio spots _digital campaign, adwords, display ads, social advertisements-Project to analyze Visitor Survey Data rd_digital campaigns including adwordsand social advertisements _Consumer & Business Enewsletters Monthly _3 _Photo & Video shoots, digital campaign, social media campaigns, videos in the Toronto Path and Dundas _Search Engine Optimization _Search Engine & Display Marketing _Google Ad Grants _Social Marketing _ nnual Visitor Guide Website Audit _RFP for website update 2016 ATap into Maple Flavours Spring & Fall Fall Tours Square Events Pay to Play Getaway Packages Experience opportunities Media and PR Exposure Exposure with Casino Rama Research/SurveysCommunicationsTourism Consumer & Tradeshows/Workshops/Seminars/Conferences 2016 Marketing Initiatives Page 135 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... Fall Video Page 136 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... Cycling Video Page 137 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... May 27, 2014 Marketing Plans 2017 Operational & Page 138 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... Communication: continue ongoing communications to tourism businesses and consumers, facilitate a workshop for networking and learning, engage organizations & events -encourage the ongoing use of the OLC brand.Research: Analyze outcome of research project and use information for future planning, engage businesses in data collection.Collaboration: Continue work with regional tourism partners, look for opportunities to collaborate and leverage funding available, minimum of $50k leveraged with RTO7.Website/Digital: Launch of the new website, along with opportunities for businesses, continue digital advertising efforts, increasing the number of outbound links to tourism businesses, continue to use local photos and video footage to promote the region.Partnerships : Continue collaborative partnerships with tourism organizations to attend consumer shows and participating in ad campaigns outside of the region, including inviting media to PR opportunities. Work regionally on projects such as Tourism Asset Mapping, Cycling, Agri-Culinary. Product: Continue with current marketing campaigns and programs to develop product in the region. Experience: Continue working with businesses on experience development, grass roots approach. Finding local champions who want to participate. Strategic MarketingProduct, Market and Destination Development Measurement, Advocacy and Engagement: 2017 Goals Overview Page 139 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... BUDGET $ 150,000.00 $ 66,575.00 $ 398,000.00 $ 614,575.00 $ 494,200.00 $ 119,990.00 $ 614,190.00 INCOME2017 EXPENSES FUNDING PARTNERSMARKETINGGRANTS & PARTNERSHIPS TOTAL MARKETINGADMIN & SALARIES TOTAL 2017 Proposed Budget Page 140 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... ill enable OLC to upport w going support both financially and participation THANK YOU! municipalities we would not be able to exist. Township of Oro-Medonteand the businesses within it. on our board. Without your support and the partnerships of all In 2016 your funding of $20k has leveraged to more then $400k in the past of $20k. This continued financial s leverage the maximum tourism funding opportunities for the region. marketing & tourism projects for Ontario_s Lake Country including the We, gratefully, request the same support funding for 2017 as we did in We appreciate your on- Page 141 of 334 9.a) 2017 Budget Presentations: 10:00 a.m. Gayle Wood, CAO; ... Page 142 of 334 12.a) Report No. FI2017-01, Paul Gravelle, Director, Finance... Page 143 of 334 12.a) Report No. FI2017-01, Paul Gravelle, Director, Finance... Page 144 of 334 12.a) Report No. FI2017-01, Paul Gravelle, Director, Finance... Page 145 of 334 12.b) Report No. LS2017-01, Doug Irwin, Director, Legislativ... Page 146 of 334 12.b) Report No. LS2017-01, Doug Irwin, Director, Legislativ... Page 147 of 334 12.b) Report No. LS2017-01, Doug Irwin, Director, Legislativ... Page 148 of 334 12.b) Report No. LS2017-01, Doug Irwin, Director, Legislativ... Page 149 of 334 12.b) Report No. LS2017-01, Doug Irwin, Director, Legislativ... Page 150 of 334 12.b) Report No. LS2017-01, Doug Irwin, Director, Legislativ... Page 151 of 334 12.b) Report No. LS2017-01, Doug Irwin, Director, Legislativ... Page 152 of 334 12.b) Report No. LS2017-01, Doug Irwin, Director, Legislativ... Page 153 of 334 12.b) Report No. LS2017-01, Doug Irwin, Director, Legislativ... Page 154 of 334 12.b) Report No. LS2017-01, Doug Irwin, Director, Legislativ... Page 155 of 334 12.b) Report No. LS2017-01, Doug Irwin, Director, Legislativ... Page 156 of 334 12.b) Report No. LS2017-01, Doug Irwin, Director, Legislativ... Page 157 of 334 12.b) Report No. LS2017-01, Doug Irwin, Director, Legislativ... Page 158 of 334 12.b) Report No. LS2017-01, Doug Irwin, Director, Legislativ... Page 159 of 334 12.c) Report No. LS2017-02, Doug Irwin, Director, Legislativ... Page 160 of 334 12.c) Report No. LS2017-02, Doug Irwin, Director, Legislativ... Page 161 of 334 12.c) Report No. LS2017-02, Doug Irwin, Director, Legislativ... Page 162 of 334 12.c) Report No. LS2017-02, Doug Irwin, Director, Legislativ... Page 163 of 334 12.c) Report No. LS2017-02, Doug Irwin, Director, Legislativ... Page 164 of 334 13.b) Councillor Crawford, re: Orillia & Area Physician Recr... Friday, February 24th, 2017 at The Orillia Public Library From 7PM - 11PM There will be Food and alcohol pairing stations with Live music & Silent Auction Items 60 Page 165 of 334 PRESENTING SPONSOR: $ 13.b) Councillor Crawford, re: Orillia & Area Physician Recr... Page 166 of 334 14.a) Announcements of Interest to the Public: Township of O... Page 167 of 334 14.b) Severn Sound Environmental Association, Board Meeting ... SEVERN SOUND ENVIRONMENTAL ASSOCIATION JOINT MUNICIPAL SERVICES BOARD 2016 SECOND QUARTERLY MEETING JULY 15, 2016 9:00 AM Approved Minutes Present Councillor Jack Contin Town of Midland Councillor Barb Coutanche Township of Oro-Medonte Councillor Rob Kloostra City of Orillia Councillor Ron Stevens SSEA Chair/Township of Severn Councillor Dave Ritchie Township of Tay Councillor Perry Ritchie Township of Springwater Councillor Paul Wiancko Township of Georgian Bay Keith Sherman SSEA ED Gail Marchildon SSEA Office Manager Regrets Councillor Mike Lauder Town of Penetanguishene Deputy Mayor Steffen Walma Township of Tiny 1. WELCOME & CALL TO ORDER Chair Ron Stevens welcomed the SSEA board 9:00 AM 2. ADOPT AGENDA: Moved by: Jack Contin Seconded by: Paul Wiancko Motion: To approve the agenda of the Second Quarterly SSEA Joint Services Board as presented. Carried. 3. APPROVAL OF PAST MINUTES Moved by: Perry Ritchie Seconded by: Dave Ritchie Motion: That the minutes of the First Quarterly Meeting of the SSEA Joint Services Board held on April 15, 2016 be received and approved with the amendment to add Councillor David Ritchie as an attendee at the April 15th, 2016 SSEA Board meeting and to amend the SSEA Expenditure budget order. Carried. 2 Page 168 of 334 14.b) Severn Sound Environmental Association, Board Meeting ... 4. MOU between Township of Springwater, Severn Sound Environmental Association and Nottawasaga Valley Conservation Authority Keith Sherman presented to the board for discussion, the draft Protocol and Service Agreement between the Township of Springwater, Severn Sound Environmental Association and the Nottawasaga Conservation Authority. Moved by: Rob Kloostra Seconded by: Perry Ritchie Motion: RESOLVED THAT: the MOU regarding the Protocol and Service Agreement between the Township of Springwater, Severn Sound Environmental Association and Nottawasaga Valley Conservation Authority be received and approved; and FURTHER THAT: the Chair and Executive Director be authorized to sign the Protocol and Service Agreement. 5. SUSPEND THE SSEA MEETING TO ALLOW THE SEVERN SOUND SOURCE PROTECTION MEETING TO BE HELD Moved by: Barb Coutanche Seconded by: Jack Contin Motion: to suspend the SSEA Meeting to allow the Severn Sound Source Protection Meeting to be held. Carried. 6. RECONVENE THE SSEA MEETING FOLLOWING THE SS SPA MEETING Moved by: Paul Wiancko Seconded by: Perry Ritchie Motion: to reconvene the SSEA Meeting following the SS SPA Meeting. Carried. 7. SECOND QUARTERLY SSEA STATEMENTS OF REVENUE, EXPENDITURES AND DEFERRED REVENUE Moved by: David Ritchie Seconded by: Barb Coutanche Motion: To receive and approve the 2016 Second Quarterly SSEA Financial Reports as presented Carried. 8. FORECAST OF REVENUES Moved by: David Ritchie Seconded by: Rob Kloostra Motion: To receive and approved the 2016 Second Quarterly SSEA Forecast of Revenues as presented by Keith Sherman. Carried. 3 Page 169 of 334 14.b) Severn Sound Environmental Association, Board Meeting ... 9. SECOND QUARTERLY STATEMENT OF OPERATIONS, FINANCIAL REPORT AND CONFIRMATION OF ACCOUNTS - UNOFFICIAL Moved by: Barb Coutanche Seconded by: Paul Wiancko Motion: To receive the Second Quarterly Statement of Operations, Financial Report and the Confirmation of Accounts as presented. Carried. 10. SIGNING AUTHORITY Moved by: Rob Kloostra Seconded by: Paul Wiancko Motion: That the SSEA Board members approve the addition of signing authority for the municipality to: Interim CAO/Treasurer, Gary Wood, SSEA Executive Director, Keith Sherman, SSEA Office Manager, Gail Marchildon and the Town of Midland Mayor, Gord McKay. 11. INVASIVE SPECIES MANAGEMENT Steffen Walma updated the board on discussions with the SSEA regarding cost evaluation and Terms of Reference reports on a cost sharing Invasive species program between the SSEA and municipalities. The program was unanimously endorsed by all present Board Members. 12. SSEA BOARD TO GO INTO CLOSED SESSION Moved by: Barb Coutanche Seconded by: David Ritchie Motion: That the SSEA Board move to closed session at 10.25. Carried. 13. SSEA BOARD TO LEAVE CLOSED SESSION Moved by: Dave Ritchie Seconded by: Jack Contin Motion: That the SSEA Board leave Closed Session at 11:00 am. Carried. Moved by: Paul Wiancko Seconded by: Rob Kloostra Motion: That the SSEA Board approves the appointment of Keith Sherman to the part-time contract position as the Risk Management Official/Special Projects Officer; to come into effect starting Aug 3, 2016. Carried Unanimously. 4 Page 170 of 334 14.b) Severn Sound Environmental Association, Board Meeting ... 14. ADJOURNMENT Moved by: Rob Kloostra Seconded by: David Ritchie Motion: To adjourn the 2016 Secondly Quarterly SSEA Joint Services Board meeting at 11:55 AM. Carried. Next meeting: The Third Quarterly SSEA Board meeting for 2016 will be held on October 14, 2016 at 9:00 AM at the Town of Midland Council Chambers. Keith Sherman, Executive Director/ SSEA Chair Ron Stevens 5 Page 171 of 334 14.b) Severn Sound Environmental Association, Board Meeting ... MOU SEVERN SOUND ENVIRONMENTAL ASSOCIATION JOINT MUNICIPAL SERVICES BOARD THIRD QUARTERLY MEETING October 14, 2016 9:00 AM List of Motions 1. ADOPT AGENDA: Moved by: Steffen Walma Seconded by: Paul Wiancko Motion: To approve the agenda, for the Third Quarterly SSEA Joint Services Board as presented. Carried. 2. APPROVAL OF PAST SSEA MINUTES: Moved by: David Ritchie Seconded by: Mike Lauder Motion: That the minutes of the Second Quarterly SSEA Joint Services Board meeting held on July 15, 2016, be received and approved. Carried. 3. Update from SSEA Habitat Biologist, Michelle Hudolin. Moved by: David Ritchie Seconded by: Mike Lauder Motion: That the update on the Wetland and Habitat projects presented by Michelle Hudolin be accepted for information. Carried. 4. Invasive Species Pilot Program Update from Steffen Walma Moved by: David Ritchie Seconded by: Paul Wiancko Motion: That the update on the Invasive Species Pilot Program presented by Deputy Mayor Steffen Walma be supported. Carried Unanimous. 5. THIRD QUARTER FINANCIAL REPORTS FOR 2016 Moved by: Rob Kloostra Seconded by: Steffen Walma Motion: 2 Page 172 of 334 14.b) Severn Sound Environmental Association, Board Meeting ... To receive for information the following; 9.1 Third Quarterly SSEA Financial Report 9.2 Third Quarterly Forecast of Revenues and 9.4 Financial Report (Un-official). 6. STAFF REPORT-VERBAL KEITH SHERMAN Moved by: Mike Lauder Seconded by: Paul Wiancko Motion: To receive Carried. 7. SSEA TERMS AND CONDITIONS OF EMPLOYMENT MANUAL Moved by: David Ritchie Seconded by: Rob Kloostra Motion: The SSEA Board of Directors receives and approves the Terms and Conditions of Employment Policy Manual for SSEA Employees from January 1, 2015 to December 31, 2018. AND THAT The SSEA Chair and the SSEA General Manager are hereby authorized to execute the said Agreement on behalf of the SSEA. Carried. 8. MILEAGE RATES AND STAFF REPORT Moved by: Mike Lauder Seconded by: Steffen Walma Motion: It is recommended that the SSEA Board approve the mileage reimbursement rate for SSEA staff beginning January 1, 2017. Motion That Staff Report No. 1-16 regarding the mileage reimbursement rate policy review be received AND THAT The SSEA Board Approve an annual review of mileage rates be rates that are set at the end of each year AND THAT The SSEA Board adopt the effective January 1, 2017. 3 Page 173 of 334 14.b) Severn Sound Environmental Association, Board Meeting ... 9. Signing Authority Moved by: David Ritchie Seconded by: Jack Contin Motion: That the Severn Sound Environmental Association (SSEA) Board approves the addition of signing authority, on the SSEA bank account treasurer municipality and for Julie Cayley, SSEA General Manager. Carried 10. UPDATE LETTER FROM LYNN DOLLIN, CHAIR, SGBLSSRC Moved by: Paul Wiancko Seconded by: Jack Contin Motion: That the report dated September 30, 2016 from Lynn Dolin be received for information Carried 11. ADJOURNMENT Moved by: David Ritchie Seconded by: Jack Contin Motion: To adjourn the Third Quarterly SSEA Joint Services Board meeting at 11:05 AM. Carried. 4 Page 174 of 334 14.b) Severn Sound Environmental Association, Board Meeting ... Severn Sound Environmental Association 2016 Second Quarterly Meeting Friday, October 14, 2016, 09:00 AM Town of Midland Council Chambers 575 Dominion Avenue, Midland, ON AGENDA 1. Welcome, introduction of new General Manager, call to order 2. Adoption of Agenda 3. Declaration of pecuniary interest 4. Adoption of Past SSEA Minutes 5. Update from SSEA Habitat Biologist, Michelle Hudolin. 6. Invasive Species Pilot Program Update from Steffen Walma 7. Third Quarter Financial reports for 2016 9.1 Third Quarterly SSEA Financial Report 9.2 Third Quarterly Forecast of Revenues 9.3 Statement of Operations (N/A) 9.4 Financial Report (Un-official) 9.5 Confirmation of Accounts (N/A) 8. Staff Report-Verbal Keith Sherman 9. SSEA Terms and Conditions of Employment Manual 10. Mileage Rates Staff Report 11. Signing Authority 12. Other Business - Update letter from Lynn Dollin, Chair, South Georgian Bay Lake Simcoe Source Protection Committee - SSEA Building update-Julie Cayley - SSEA, Township of Springwater and NVCA Protocol and Service Agreement 13. Next Meeting January 19, 2017 Town of Midland Council Chambers 14. Adjournment. 2 Page 175 of 334 14.b) Severn Sound Environmental Association, Board Meeting ... SEVERN SOUND ENVIRONMENTAL ASSOCIATION JOINT MUNICIPAL SERVICES BOARD 2016 SECOND QUARTERLY MEETING JULY 15, 2016 9:00 AM Draft Minutes Present Councillor Jack Contin Town of Midland Councillor Barb Coutanche Township of Oro-Medonte Councillor Rob Kloostra City of Orillia Councillor Ron Stevens SSEA Chair/Township of Severn Councillor Dave Ritchie Township of Tay Councillor Perry Ritchie Township of Springwater Councillor Paul Wiancko Township of Georgian Bay Keith Sherman SSEA ED Gail Marchildon SSEA Office Manager Regrets Councillor Mike Lauder Town of Penetanguishene Deputy Mayor Steffen Walma Township of Tiny 1. WELCOME & CALL TO ORDER Chair Ron Stevens welcomed the SSEA board 9:00 AM 2. ADOPT AGENDA: Moved by: Jack Contin Seconded by: Paul Wiancko Motion: To approve the agenda of the Second Quarterly SSEA Joint Services Board as presented. Carried. 3. APPROVAL OF PAST MINUTES Moved by: Perry Ritchie Seconded by: Dave Ritchie Motion: That the minutes of the First Quarterly Meeting of the SSEA Joint Services Board held on April 15, 2016 be received and approved with the amendment to add Councillor David Ritchie as an attendee at the April 15th, 2016 SSEA Board meeting and to amend the SSEA Expenditure budget order. Carried. 2 Page 176 of 334 14.b) Severn Sound Environmental Association, Board Meeting ... 4. MOU between Township of Springwater, Severn Sound Environmental Association and Nottawasaga Valley Conservation Authority Keith Sherman presented to the board for discussion, the draft Protocol and Service Agreement between the Township of Springwater, Severn Sound Environmental Association and the Nottawasaga Conservation Authority. Moved by: Rob Kloostra Seconded by: Perry Ritchie Motion: RESOLVED THAT: the MOU regarding the Protocol and Service Agreement between the Township of Springwater, Severn Sound Environmental Association and Nottawasaga Valley Conservation Authority be received and approved; and FURTHER THAT: the Chair and Executive Director be authorized to sign the Protocol and Service Agreement. 5. SUSPEND THE SSEA MEETING TO ALLOW THE SEVERN SOUND SOURCE PROTECTION MEETING TO BE HELD Moved by: Barb Coutanche Seconded by: Jack Contin Motion: to suspend the SSEA Meeting to allow the Severn Sound Source Protection Meeting to be held. Carried. 6. RECONVENE THE SSEA MEETING FOLLOWING THE SS SPA MEETING Moved by: Paul Wiancko Seconded by: Perry Ritchie Motion: to reconvene the SSEA Meeting following the SS SPA Meeting. Carried. 7. SECOND QUARTERLY SSEA STATEMENTS OF REVENUE, EXPENDITURES AND DEFERRED REVENUE Moved by: David Ritchie Seconded by: Barb Coutanche Motion: To receive and approve the 2016 Second Quarterly SSEA Financial Reports as presented Carried. 8. FORECAST OF REVENUES Moved by: David Ritchie Seconded by: Rob Kloostra Motion: To receive and approved the 2016 Second Quarterly SSEA Forecast of Revenues as presented by Keith Sherman. Carried. 3 Page 177 of 334 14.b) Severn Sound Environmental Association, Board Meeting ... 9. SECOND QUARTERLY STATEMENT OF OPERATIONS, FINANCIAL REPORT AND CONFIRMATION OF ACCOUNTS - UNOFFICIAL Moved by: Barb Coutanche Seconded by: Paul Wiancko Motion: To receive the Second Quarterly Statement of Operations, Financial Report and the Confirmation of Accounts as presented. Carried. 10. SIGNING AUTHORITY Moved by: Rob Kloostra Seconded by: Paul Wiancko Motion: That the SSEA Board members approve the addition of signing authority for the municipality to: Interim CAO/Treasurer, Gary Wood, SSEA Executive Director, Keith Sherman, SSEA Office Manager, Gail Marchildon and the Town of Midland Mayor, Gord McKay. 11. INVASIVE SPECIES MANAGEMENT Steffen Walma updated the board on discussions with the SSEA regarding cost evaluation and Terms of Reference reports on a cost sharing Invasive species program between the SSEA and municipalities. The program was unanimously endorsed by all present Board Members. 12. SSEA BOARD TO GO INTO CLOSED SESSION Moved by: Barb Coutanche Seconded by: David Ritchie Motion: That the SSEA Board move to closed session at 10.25. Carried. 13. SSEA BOARD TO LEAVE CLOSED SESSION Moved by: Dave Ritchie Seconded by: Jack Contin Motion: That the SSEA Board leave Closed Session at 11:00 am. Carried. Moved by: Paul Wiancko Seconded by: Rob Kloostra Motion: That the SSEA Board approves the appointment of Keith Sherman to the part-time contract position as the Risk Management Official/Special Projects Officer; to come into effect starting Aug 3, 2016. Carried Unanimously. 4 Page 178 of 334 14.b) Severn Sound Environmental Association, Board Meeting ... 14. ADJOURNMENT Moved by: Rob Kloostra Seconded by: David Ritchie Motion: To adjourn the 2016 Secondly Quarterly SSEA Joint Services Board meeting at 11:55 AM. Carried. Next meeting: The Third Quarterly SSEA Board meeting for 2016 will be held on October 14, 2016 at 9:00 AM at the Town of Midland Council Chambers. 5 Page 179 of 334 14.b) Severn Sound Environmental Association, Board Meeting ... Pdupcfs!25-!3127 Update from Michelle Hudolin SSEA Wetlands & Habitat Biologist Page 180 of 334 14.b) Severn Sound Environmental Association, Board Meeting ... Native Tree Planting 2016 Nine community tree plants at eight sites 5,520 trees & shrubs planted Page 181 of 334 14.b) Severn Sound Environmental Association, Board Meeting ... All SSEA municipalities participated 128 orders; 6,150 seedlings distributed Tree Seedling Distribution 2016 Page 182 of 334 14.b) Severn Sound Environmental Association, Board Meeting ... 2017 - 2016 Heritage Study Update Penetanguishene Natural Page 183 of 334 14.b) Severn Sound Environmental Association, Board Meeting ... 2017 - 2016 Wetland Evaluation Project Page 184 of 334 14.b) Severn Sound Environmental Association, Board Meeting ... Invasive Species Page 185 of 334 14.b) Severn Sound Environmental Association, Board Meeting ... Questions? Page 186 of 334 14.b) Severn Sound Environmental Association, Board Meeting ... SSEA Invasive Species Report October 2016 There is a growing concern with non-native, invasive species and the impacts they can have. There is good reason to be concerned: only habitat loss is considered to be a greater threat to native species (Ontario Invasive Species Strategic Plan, Ontario Ministry of Natural Resources, 2012), and invasive species also negatively impact the economy and society. An invasive species is outside its normal range, due to accidental or intentional introduction. Typically, an alien species becomes invasive because of a lack of natural controls such as predators or diseases that would be present in their home range to help keep the population in check. Without these natural controls, invasive species have a competitive edge over native species, and can become a problem through rapid spread and increase in numbers. There are many types of invasive species, including plants, animals, and micro-organisms. The problem of invasive species is complex there are many species, different pathways for them to become established, and they cannot all be controlled in the same way. Invasive species have implications for private property owners and governments, since they can affect property values, recreation and aesthetics, increase costs for managing property, and be a danger to human health and safety. Most municipalities in the Severn Sound Environmental Association (SSEA) area are already dealing with invasive species in some way, such as active management of problem species like Zebra Mussels, Giant Hogweed or Phragmites, and conducting tree inventories to assist with managing Emerald Ash Borer. However, municipalities are generally lacking the expertise for extensive invasive species education, monitoring, and intervention/ management activities. The SSEA is proposing to create a new position to develop and implement an SSEA Invasive Species Program, supporting municipalities in their efforts to prevent, detect, manage, monitor, and communicate about invasive species. The responsibilities of the proposed Invasive Species Program Coordinator would include: 1. Creating an invasive species strategy for the SSEA area. An invasive species strategy helps identify areas and species for control and prioritizes resources (human and financial). The problem of invasive species is not unique to one municipality or area; ideally, a watershed approach would be used, developing the strategy in consultation with SSEA municipalities and then communicated to relevant organizations. 2. Compiling a list of ongoing and completed municipal invasive species initiatives and establishing a Severn Sound Invasive Species Working Group. It is anticipated that the group would largely consist of municipal staff (e.g., public works, planning, parks) and councillors, but may also include other local agencies or stakeholder groups in the SSEA area, such as provincial/national parks and conservation associations that manage land. The working group would Page 187 of 334 14.b) Severn Sound Environmental Association, Board Meeting ... meet periodically, and sessions could include an educational component (e.g., presentation on new invaders, updates on best management practices, field excursion to learn identifying features of various invasive species) and an opportunity to discuss and share local issues, successes and challenges. 3. Communicating with SSEA municipalities, the public and relevant agencies about invasive species issues, prevention, monitoring, control and management. Education and outreach activities will include developing, promoting and delivering locally-relevant invasive species workshops, information sessions, and learning events, using social media, and attending community events in the Severn Sound area, to raise awareness about invasive species. Where possible, the Coordinator will connect municipalities and residents with existing information and resources (e.g., fact sheets, Best Management Practices booklets, technical bulletins). The Coordinator will also liaise and collaborate with other invasive species organizations and programs (e.g., Ministry of Natural Resources and Forestry, Ontario Invasive Plant Council, Ontario Invading Species Awareness Program, Invasive Species Centre) to share resources, support invasive species regulations/policy development and research activities, supplement data sets, and facilitate outreach. 4. Monitoring, mapping and reporting invasive species in the SSEA area. The Coordinator will respond to invasive species inquiries in the SSEA area and aid in invasive species identification/verification; manage datasets and local reports of invasive species, submitting the information to other agencies as appropriate (e.g., EDDMaps Ontario); collect invasive species occurrence data and perform field assessment activities and help facilitate coordinated surveys by volunteers/ citizen scientists to identify and map invasive species in the SSEA area. This work will help evaluate and prioritize potential invasive species control projects. 5. Facilitating management of invasive species in the SSEA area. Provide information on current Best Management Practices, enabling municipalities and residents to take action to control invasive species. Where possible, assist municipalities in establishing demonstration sites to showcase management techniques, and engage volunteers in invasive species removal activities and follow-up monitoring. 6. Identifying and pursuing external funding/grant opportunities related to invasive species. Addressing the challenge of invasive species requires a multi-year commitment. Invasive species management practices, policies, guidelines and regulatory tools are evolving as research and new information becomes available, and thus any strategy or management plans will need periodic updating to stay relevant. The Coordinator will seek funding to help sustain and support the SSEA Invasive Species Program over the long term. Page 188 of 334 14.b) Severn Sound Environmental Association, Board Meeting ... BUDGET The request for this project is $134,600 over two years. The costs for municipalities to manage invasive species (e.g., herbicide control of invasive plants) are not included in this amount. Breakdown S&B $55000 travel $2382 materials $1300 equipment $2500 subtotal $61182 overhead $6118 total $67300 Page 189 of 334 14.b) Severn Sound Environmental Association, Board Meeting ... Severn Sound Environmental Association Revenues Budget 2016 as of Sept 30, 2016 Collected 2016or InvoicedRemaining Budgetto Date Georgian Bay$37,156$37,156$0 Midland$56,333$56,333$0 Orillia$36,034$36,034$0 Oro-Medonte$49,104$49,104$0 Penetanguishene$43,054$43,054$0 Severn$42,331$42,331$0 Springwater$37,765$37,765$0 Tay$49,922$49,922$0 Tiny$81,693$81,693$0 Municipal sub-total(2)$433,392$433,392$0 Community/Private$4,000$4,276($276) Projects (3)$20,000$12,982$7,018 Cost Recoveries (4)$53,361$18,678$34,683 Recoveries (5)$25,000$9,483$15,517 Interest Income TOTAL REVENUES$535,753$478,812$56,941 Special Projects (6)$293,400 $524,585 (1) Revenues related directly to the Environmental Association which do not include project funds (cash and in-kind) from partners. (2) Municipal share is based on 2007 assessment. (3) Projects administered by the Association (10%). (4) Work done by the SSEA Office for the Partners and/or others. (5) Planned surplus based on deficit recuction plan (6) Special Projects Salary & Benefits to SSEA Page 190 of 334 14.b) Severn Sound Environmental Association, Board Meeting ... Invasive Species Program Coordinator The Severn Sound Environmental Association (SSEA) is seeking an Invasive Species Program Coordinator. DUTIES: The Invasive Species Program Coordinator will develop and implement the SSEA Invasive Species Program. Responsibilities include: Creating an invasive species strategy for the SSEA area Supporting SSEA municipalities in their efforts to prevent, detect, manage, control and monitor invasive species Compiling a list of ongoing and completed municipal invasive species initiatives Establishing a Severn Sound Invasive Species municipal working group; organizing working group meetings to provide information and resources, discuss invasive species issues and concerns, and help facilitate coordinated survey, control/management and monitoring efforts Responding to invasive species inquiries in the SSEA area and aiding in invasive species identification/verification; managing datasets and local reports of invasive species, submitting to other agencies as appropriate (e.g., EDDMaps Ontario) Collecting invasive species occurrence data and performing field assessment activities to identify, map, evaluate, and prioritize potential invasive species control projects in the SSEA area Developing, promoting and delivering locally-relevant invasive species workshops, information sessions, outreach programs and learning events Attending community events in the Severn Sound area, to provide invasive species education and awareness Liaising, engaging and coordinating with other invasive species organizations and programs (e.g., Ministry of Natural Resources and Forestry, Ontario Invasive Plant Council, Ontario Invading Species Awareness Program, Invasive Species Centre) to share resources, support invasive species regulations/policy development and research activities, supplement data sets, and facilitate outreach Identifying and pursuing funding/grant opportunities as they relate to invasive species projects Documenting the development of the SSEA Invasive Species Program, to be used as a framework for other jurisdictions wishing to establish similar initiatives Directing volunteers, students and municipal staff involved with SSEA Invasive Species Program activities Attending regular staff meetings as required Other related duties as assigned. QUALIFICATIONS AND KEY SKILLS: College or university education in natural resources management, environmental science, biology, ecology, or a related program, or equivalent work-related experience in the relevant fields. Experience working in the field of invasive species outreach, monitoring, control, or management is strongly preferred. 1 Page 191 of 334 14.b) Severn Sound Environmental Association, Board Meeting ... Familiarity with a wide variety of invasive species potentially found in the Severn Sound area Knowledge and understanding of invasive species issues, prevention, monitoring, control and management Good understanding of applicable federal, provincial and local legislation, regulations, policies, procedures and guidelines applicable to invasive species (e.g. Invasive Species Act, Public Lands Act) Knowledge of the principles of field work, such as accurate data recording, use of technical equipment, and record keeping Ability to work outdoors in a variety of conditions (on water and land in all types of weather), and ability to work evenings and weekends as required Ability to work with and lead volunteers and assigned students/staff Strong interpersonal and communication skills (written and verbal) Self-motivation and ability to work independently and to take initiative on projects Excellent judgement and decision making skills Detail-oriented with strong organizational skills Excellent computer skills with proficiency with Microsoft Office Suite including Word, Excel and PowerPoint Experience with Geographic Information Systems (ArcGIS/ArcMap) and Ecological Land Classification would be considered an asset Valid Canadian Pleasure Craft Operators Licence Valid First Aid and CPR certification 2 Page 192 of 334 14.b) Severn Sound Environmental Association, Board Meeting ... Severn Sound Environmental Association Budget Expenditures 2016 as of September 30, 2016 2016 Total2016 DeliverableBudgetTo DateBalance Administration Audit fees$3,1552,544.00$611 Treasurer expense$30,0007,453.92$22,546 Legal fees$2,2732,266.70$6 Insurance$7,0006,876.36$124 Meeting expense$2,000586.45$1,414 Mileage$2,500310.18$2,190 Conference expense$5,0002,515.55$2,484 Membership Dues$1,000243.50$757 Office Supplies$5,5001,900.33$3,600 Printing$1000.00$100 Copier costs$250.00$25 Postage and Shipping$900977.99($78) Phones$2,8001,029.38$1,771 Internet/IT$700178.08$522 Supplies & Tools$5,5002,424.10$3,076 Supplies Health and Safety$1,625139.40$1,486 Space rental$15,60011,424.15$4,176 SSEA Vehicle unleaded gas$1,00032.22$968 Sampling contracts (sampling boat & analyses)$20,00014,264.29$5,736 Sub total:$103,52355,166.60$50,900 Salaries & Benefits Undistributed Salaries & Benefits$62,23156,310.83$5,920 Overall Coordination$75,00156,250.50$18,751 Office administration$61,57918,579.55$42,999 Database Maintenance$75,12056,468.03$18,652 Risk Management10,000.00$6,836 $16,836 Natural Heritage & plan review$27,77123,238.37$4,533 Rural Programs$8,05811,524.22($3,466) Monitoring & Surveillance$43,62645,576.31($1,950) Water Scientist($106) $47,00047,105.53 Sub total:$417,222325,053.34$92,169 Total (not incl. special projects):$520,745380,219.94$143,069 $524,585 FINANCIAL SUMMARY FOR 2016 BudgetActualRemaining Revenues$535,753478,811.66$56,941 Expenditures$520,745380,219.94$140,525 Balance to date$15,00898,591.72($83,584) Special Projects (Salaries & benefits only)173,492.85$119,907 $293,400 Operational Salaries and Benefits$417,222325,053.34$92,169 Total Salaries & benefits:$710,622498,546.19$212,076 Page 193 of 334 14.b) Severn Sound Environmental Association, Board Meeting ... A ARE REVENUE DEFERRED COLUMNS 2 ccounts A Receivable THESE BREAKDOWN OF COLUMN F CLOSING BALANCE DETAILS (216,698.94) -$132,009.43 717.62 (383.16) (777.14)(769.49)(803.58) (6,198.90) 11,143.99 (6,198.90) (383.16) 15,156.93 (1,825.42) (777.14) 717.62 11,143.99 (769.49) (3,081.11) (30,432.15) (803.58) (4,830.63) 6,848.31 (20,774.39) (207.42) (28,975.94) 50,822.66 (3,011.19) (5,688.68) (108,939.55) (0.19) 84,689.51 17,664.28 (3,081.11) (30,432.15) (4,830.63) (20,774.39) (207.42) (28,975.94) 50,822.66 (3,011.19) (108,939.55) (132,009.43) - 116,064.45 15,156.93 (1,825.42) 5,827.34 - 452.28 6,848.31 85,594.13 41,649.90 20,408.86 1,896.06 (5,688.68) 21,327.02 (0.19) 173,492.85 (7,714.16) or ReceivableExpendituresADJUSTMENTSS&BCLOSING BALANCE Funds Received 12,807.05 10,431.81 126,725.90 47,483.76 20,408.86 18,341.53 8,400.84 42,809.32 7,713.97 306,293.18 2016 nnual Budget A (9,887.82) (4,466.40) 8.43 5,827.34 4,882.09 (138,050.12) (71,200.00) (18,020.50) (23,280.50) (8,398.13) (141,340.00) (422,357.63) G IN OS L 717.62 C (207.42) (383.16)(777.14)(769.49)(803.58) 6,816.281,966.221,927.78 (6,198.90) (1,833.85)(8,908.45)(5,282.91)(9,450.17)(5,259.70)(5,691.39) 11,143.9948,434.30 (30,976.14)(10,408.87) BALANCE 2015 (6,000.00) (13,763.00) (7,975.00) (5,400.00) (2,700.00) (14,354.00) 452.28 (22,700.00) (129,394.00) (71,200.00) (18,359.00) (28,258.00) (9,545.00) (94,412.00) (418,060.00) Project Severn Sound Environmental Association with Salaries and Benefits Period Ending Sept 30, 2016802 - Ground Water Project805 - Penetang Const Wetland813 - Honey Harbour Survey 818 - Wetlands Evaluation Pro820 - Beach Monitoring822 - Natural Shorelines Project825 - Lake Couchiching Project838 - Fish Habitat Project839 - Well Survey844 - Tree Distribution Project850 - Little Lake Mgt Plan851 - Woodland Evaluation853 - Inland Lakes 856 - Source Water Implementation857 - Habitat Restoration Project858 - RMO Project860 - Near Shore Characterization861 - Stewardship862 - Victoria Harbour WTP Survey863 - Coastal Mapping Project864 - SW E&OTOTALS(15,944.98) Page 194 of 334 14.b) Severn Sound Environmental Association, Board Meeting ... SSEA Forecast of Revenues for 2016 as of October 14, 2016 (proposed projects will be added to deferred revenue as they are approved and confirmed) 2016SSEA Revenues ProjectYearSourceRequest"Community""Projects""Recoveries""COST RECOV"S&B Sustainability Sustainability Project2016 P-control EGB Monitoring Project2016MOECC14500145080712243 Hydrology Study2016EC/Trent30003003002400 Habitat Coastal Habitat2016EC/U of W13976231313 Coastal Electrofishing2016/2017COA-MNRF231002100 Shoreline mapping2016Le Cle de la Baie60005576 Oblique ortho shoreline proj2015/2016COA-MNRF1500 DFO Electrofishing support2016/2017COA-MNRF,DFO65205 Wetland Restoration Wetland Evaluation2016DU79757257270 Natural Shorelines2016 EGB Wetland Collaborative2016EC/DU30003003002400 Stewardship SEGB-LS Stewardship2016EC/DSSC11887550050012000 Shorewatch2016HCF17351735 2016RBC Securities19001900 Healthy Streams Tree Planting2016Simcoe Co4950 2016EC2795 Tree Distribution2016Landowners85064130 2016DSSC1372 Stream Restoration2016NSA&H Pollution Prevention Beach Investigations2016Tiny60006004000 Source Protection Private well program2016Midland5000 Private well program2016O-M6000 Private well survey (Farlain L)2016Tiny30003002700 Well Advice program2016SSEA50005004500 Source Protection Plan Impl.2015/2016LSRCA3365831658 Source Protection Plan Impl.2016/2017LSRCA9000085000 ICA Project2015/2016LSRCA37123 Source Water E&O2016Munic Risk Management Services2016Munic890008900890071200 Munic Implementation2015Munic50005000 Planning Natural Heritage Evaluation Penetanguishene2016Penetanguishene1016310169147 Tiny Twp2016Tiny Twp50005005004000 Midland2016Midland500050000 Severn Twp2016Severn Twp50005000 Plan input/review2016Munic1500015001350013500 Requests2016Community500500 Monitoring PGMN2016MOE-EMRB3000 COA Monitoring-open water2016/2017COA-MOE12500125011250 SGB Collaborative2015/2016ABCA50005004500 Trib Fish Biomass2016/2017COA-MNRF300001500 Honey Harbour2016GB Twp1352514402075 McLean Lake2016Severn Twp1200110917070 Little Lake2016Midland30003002700 Farlain Lake2016Tiny Twp104999095470 Fund Raising2016Community33003300 Totals8174457435256812475028507322652 Target4000246002500053331 Confirmed601771015990017407268859 note:status P=proposed; C=confirmed; D=declined Page 195 of 334 14.b) Severn Sound Environmental Association, Board Meeting ... Agency Acronyms ABCAAusauble-Bayfield Conservation Authority COA-MNRFCanada-Ontario Agreement - Ministry of Natural Resources Forestry COA-MOECCCanada-Ontario Agreement - Ministry of Environment Climate Change CountyCounty of Simcoe CWSEnvironment Canada - Canadian Wildlife Service DFODepartment of Fisheries and Oceans DSLSCDufferin Simcoe Land Stewardship Council ECEnvironment Canada FCMFederation of Canadian Municipalities GBINPGeorgian Bay Islands National Park GCGreen Communities Foundation HCFHuronia Communities Foundation LSRCALake Simcoe Region Conservation Authority MNRFMinistry of Natural Resources & Forestry MOECCMinistry of the Environment & Climate Change NSCFDCNorth Simcoe Community Futures Development Corportation NSSCIANorth Simcoe Soil and Crop Improvement Association OGSOntario Geological Survey PCParks Canada - Georgian Bay Islands National Park PC-TSWParks Canada - Trent-Severn Waterway SCCFSimcoe County Christian Farmers SCFASimcoe County Federation of Agriculture SMDHUSimcoe-Muskoka District Health Unit TrilliumOntario Trillium Foundation U of WUniversity of Windsor Page 196 of 334 14.b) Severn Sound Environmental Association, Board Meeting ... Page 197 of 334 14.b) Severn Sound Environmental Association, Board Meeting ... Page 198 of 334 14.b) Severn Sound Environmental Association, Board Meeting ... Page 199 of 334 14.b) Severn Sound Environmental Association, Board Meeting ... Page 200 of 334 14.b) Severn Sound Environmental Association, Board Meeting ... Page 201 of 334 14.b) Severn Sound Environmental Association, Board Meeting ... SEVERN SOUND ENVIRONMENTAL ASSOCIATION TERMS AND CONDITIONS OF EMPLOYMENT EMPLOYEE POLICY MANUAL January 1, 2014 to December 31, 2017 1 Page 202 of 334 14.b) Severn Sound Environmental Association, Board Meeting ... TABLE OF CONTENTS Section SUBJECT PAGE 1.0 Purpose 3 2.0 New Employees 3 3.0 Complaints Process 4 4.0 Leave Of Absence 4 5.0 Bereavement Pay 4 6.0 Jury Duty Make-Up Pay 5 7.0 Paid Holidays 5 8.0 Health and Welfare 6 9.0 Paid Vacations 10 10.0 Days and Hours of Work 12 11.0 Overtime 12 12.0 Wages and Classification 12 13.0 Training and Professional 13 Development Conferences 14.0 Protective Clothing and Equipment 13 15.0 Indemnification 14 Appendices Appendix A Functional Ability Form 16 2 Page 203 of 334 14.b) Severn Sound Environmental Association, Board Meeting ... 1.0 PURPOSE To provide a general policy statement of terms and conditions of employment for the Severn Sound Environmental Association employees. 1.1 Employees Defined The policies and conditions contained in this document shall apply to employees who are not members of an employee union group and not governed by any other employment related document approved by the Board. 1.2 Health and Safety The Employer will be responsible for making reasonable provisions for the safety and health of employees during the hours of employment. All employees must be aware of and work in compliance with the Severn Sound Environmental Associations (SSEA) health and safety policies and procedures. The employer will make said policies and procedures available in the SSEA office and will also advise of any changes as they occur. 1.3 No Discrimination The prohibitions against discrimination in employment as provided in the Ontario Human Rights Code are hereby incorporated into this Personnel Policy Manual by reference. 2.0 NEW EMPLOYEES 2.1 New employees shall be notified in writing at the time of hiring of their employment status. 2.2 The employment of each new employee shall be considered probationary for the first 26 weeks of employment or other term as determined by the General Manager. 2.3 probationary period shall cause the probationary period to be extended by the length of such absence or absences. 2.4 As a pre-condition of becoming employed, employees shall inform the Employer of any or all previous Workplace Safety and Insurance Board (WSIB) claims and of any physical condition that could hinder the performance of duties without modification or endanger their physical wellbeing or that of their co-workers or the public. 3 Page 204 of 334 14.b) Severn Sound Environmental Association, Board Meeting ... 3.0 COMPLAINTS PROCESS 3.1 i) Complaints made by an employee shall be made in writing to the General Manager. 4.0 LEAVE OF ABSENCE 4.1 The Employer may grant a leave of absence without pay provided that the employee can be spared and having due regard for the proper operation of the Employer. Application for such leave shall be made in writing to the General Manager as far in advance as possible, but, in any event, at least two weeks prior to the commencement of the leave, unless such notice in advance is impossible to give, and must be approved by the General Manager. The application must clearly state the reason for the leave of absence and duration of such absence. 4.2 Effect of Leave of Absence During a leave of absence of greater than one week, the employee will be responsible for full payment of all health and welfare benefits in which the employee is participating. To ensure continued coverage, the employee may arrange with the Employer to prepay the full premium of such benefits in which the employee is participating for the entire period of the leave to ensure the 5.0 BEREAVEMENT PAY 5.1 Leave of absence with pay for up to five (5) working days up to and including the day of the funeral shall be granted to employees to attend and make arrangements for the funeral of a spouse or child. In the event that there is no funeral, an employee will be granted a leave of absence with pay on the day marked to celebrate the life of that person. This day is not to be considered an additional day. 5.2 Leave of absence with pay for up to three (3) days up to and including the day of the funeral shall be granted to employees to attend and make arrangements for the funeral of a parent, step-parent, brother, sister, step-brother, step-sister, brother-in-law, sister-in-law, parents-in-law, grandparents, grandparents-in-law and grandchildren. In the event that there is no funeral, an employee will be granted a leave of absence with pay on the day marked to celebrate the life of that person. This day is not to be considered an additional day. 5.3 I Holiday they will be entitled to an extension of their vacation equal to the time they would have been granted under Article 5.1 or 5.2 had they not been on vacation. 4 Page 205 of 334 14.b) Severn Sound Environmental Association, Board Meeting ... 6.0 JURY DUTY, COURT AND TRIBUNAL MAKE-UP PAY 6.1 The Employer will make up the pay of an employee called for jury duty, but the total of make-up pay and jury duty pay in no event shall exceed what the normal net pay for the period would have been. 7.0 PAID HOLIDAYS 7.1 i) The following days will be recognized as paid holidays and paid for at straight time rates: New Year's Day Civic Holiday Good Friday Labour Day Easter Monday Thanksgiving Day Victoria Day Canada Day Christmas Day Boxing Day Remembrance Day Family Day and any other day declared by the Board to be a holiday. ii) Compensation for a holiday under this section shall be as follows: a) Payment shall be in accordance with the Employment Standards Act. b) To qualify for a public holiday, employees must have been in a paid and following the holiday. c) Employee must work on the public holiday if they agreed to do so. d) A day that is substituted for a public holiday must be, (a) a day that is no more than three months after the public holiday; or (b) if the employee and employer agree, a day that is no more than twelve months after the public holiday. e) Holiday Pay: the total amount of regular wages earned and vacation pay payable to the employee in the four work weeks before the work week in which the public holiday occurred, divided by 20. 7.2 Paid holidays falling on a Saturday shall be observed the previous Friday; paid holidays falling on a Sunday shall be observed the following Monday, or unless otherwise directed by the General Manager. 7.3 If a paid holiday is observed during an employee's vacation, the employee shall be given an additional one (1) day off. 7.4 Employees working a regularly scheduled working day in the afternoons of Christmas Eve and New Year's Eve will receive the latter four (4) hours off with pay at the regular rate of pay on those two (2) days. 8.0 HEALTH AND WELFARE 8.1 i) As a condition of employment and except where exempted by reason of 5 Page 206 of 334 14.b) Severn Sound Environmental Association, Board Meeting ... coverage by a spousal insurance plan, all regular full-time employees shall, upon completion of the probationary period, enroll in the following group insurance programs under the conditions provided in the Master Contracts between the Employer and the insurance carriers: a) Ontario Municipal Employees' Retirement System (OMERS). Enrollment shall commence immediately upon employment. Post 65, benefits shall continue in accordance with OMERS policy with contributions continuing to 35 years of service or November 30 th of the year in which the employee turns age 71 while still employed with the SSEA. b) Extended Health Care Plan with Drug and Semi-Private Hospital Coverage. Post 65, extended health care with drug and semi- private hospital coverage remains in effect as long as employed with the SSEA. c) Group Life Insurance Plan (with A.D. & D. rider) with a benefit rate of 2X annual salary. Post 65, Group Life Insurance (with A.D. & D. rider) shall be reduced in accordance with the plan by fifty (50) percent at age 65 and terminates at the earlier of retirement or age 70. (which ever one comes first) d) The Dental Plan as described in detail in our current group insurance contract. Post 65, Dental Plan remains in effect as long as employed with the SSEA. e) Vision Plan with $325.00 per person benefit rate per 24 months. Post 65, Vision Plan remains in effect as long as employed with the SSEA. f) Long Term Disability Insurance Plan with a qualifying period of 119 days and a benefit rate of 66.7% of regular straight time earnings. Post 65, Long Term Disability Insurance Plan terminates at the age of 65. An employee may utilize accumulated sick leave credits, overtime regular pay. With respect to use of vacation time, available time will be subject to the provisions of Section 9.5. Any such use of accrued leave will reduce same accordingly. g) Health coverage referred to in items b, d, and e above shall apply to dependents to the age of twenty-five (25) if enrolled in school full time. Post 65, dependent coverage remains in place as stated herein. h) Regular full-time employees may participate in the Employee Assistance Program with the costs paid equally by the Employer and the employee. Post 65, Employee Assistance Program remains in effect as long as employed by the SSEA 6 Page 207 of 334 14.b) Severn Sound Environmental Association, Board Meeting ... i) The Employer reserves the right to change insurance carrier(s) from time to time. j) Regular full-time employees shall continue to enjoy the benefits provided by this clause while on sick leave and on L.T.D. 8.2 The Employer shall continue to pay 100% of the premiums for all of the above welfare benefits with the exception of the OMERS plan, which requires matching employee contributions, and the Employee Assistance Program. All of the above group insurances shall be written on the basis of no deductible, no co-insurance except as indicated under Section 8.1 c). The group life policy shall have a spousal and dependents option, which any eligible employee may pay for by way of payroll deduction. 8.3 Any E.I. premium reduction accruing to the Employer by reason of the existence of these insurances shall remain with the Employer exclusively. 8.4 Short Term Disability/Sick Leave (STD) Plan The Employer shall operate a Short Term Disability/Sick Leave (STD) Plan for the benefit of post-probationary, regular full-time employees only. The following conditions shall apply. Short Term Disability means an absence from regular work due to prolonged illness, surgery or other physical or mental incapacity which prevents an employee from attending his/her regular work for more than three (3) consecutive days. i) The plan shall be administered on a calendar year basis with the benefits (i.e. eight (8) working days at 100% pay and seventy-nine (79) working days at 75% pay) renewed annually on January 1st providing the employee is actively scheduled working day in the new calendar year; ii) Regular full-time employees shall be entitled to eight (8) working days sick leave per calendar year at full pay. Any employee claiming sick leave benefits under this clause may be required to supply a certificate in the form specified in Append Employer. iii) Regular full-time employees shall be entitled to an additional seventy-nine (79) working days per calendar year at 75% of the employee's rate of pay on the first day of absence for approved short term disability. Any Regular full- time employee claiming sick leave benefits may be required to supply a certificate in the form A form shall be paid by the Employer. iv) If a Regular full-time employees does not utilize the entire 100% full pay eight (8) working days sick leave in a calendar year, he/she may bank 100% of such unused credits remaining. 7 Page 208 of 334 14.b) Severn Sound Environmental Association, Board Meeting ... v) Unused sick leave credits banked may be utilized to "top up" sick leave coverage paid at the rate of 75% of regular pay to 100% of regular pay, it being understood such "topping up" will consequentially reduce the employee's sick leave bank by one quarter day for each day of "top up." A Regular full-time employees may also utilize overtime benefits, current year 100% regular pay. With respect to use of vacation time, available time will be subject to the provisions of Section 9.6. Any such use of accrued leave will reduce same accordingly. vi) Any illness which extends into a new calendar year shall be considered as an entitlement to sick leave will not be available until the employee has returned to work and worked for not less than twenty out of twenty-five consecutive working days in the new calendar year. If an employee has a recurrence of the illness within the twenty day period, it shall be deemed to be a continuing illness. vii) Upon termination of employment, a Regular full-time employee with at least one (1) year seniority shall be entitled to a termination allowance in cash of s credit on day of termination providing that such payment shall not exceed one hundred and thirty (130) pay at the in the case of an employee qualifying and drawing LTD benefit.) 8.5 Family Responsibility Leave Post-probationary, Regular full-time employees may, subject to the discretion of the General Manager, be permitted a paid leave of absence of up to five (5) working days on any one occasion per calendar year for reason of illness of their spouse or child. Such paid absence shall be charged against the employee's sick leave credits. Immediate family shall mean the same as the individuals as described in the emergency leave provision of the Employment Standards Act. 8.6 Retiree Benefits *For employees hired after December 31, 2013 this clause will no longer apply. An employee who qualifies and draws benefits from the OMERS Pension Plan shall be entitled to continued coverage for the Extended Health and Dental Insurance Plans until they attains the age of sixty-five (65). Premiums for such coverage shall continue to be paid by the Employer. 8 Page 209 of 334 14.b) Severn Sound Environmental Association, Board Meeting ... 8.7 Maternity Leave i) During Maternity Leave the Association shall for all regular full time employees upon completion of the probationary period: a) During the first two (2) weeks pay the employee 93% of her regular rate of pay. b) During the following fifteen (15) weeks or shorter period if the employee returns earlier to work, pay the employee at a rate of pay equivalent to the difference between the Employment Insurance benefits the employee is eligible to receive and 93% of her regular rate of pay. c) Continue to provide the employee with the vacation, insurance, welfare, medical, dental and other benefits specified in this Agreement. ii) To be eligible for payments and benefits provided for in this section the full time employee shall sign an agreement with the Association providing: a) That she will return to work and remain with the Association for a period of at least one year after her return to work. b) That should she fail to return to work at the expiration of her leave or to remain in the employ of the Association for the period specified in Section 8.7 a) above, she will repay the amounts provided for in the above section and the Association may apply against such amount all vacation pay and any sick leave credit to the employee. iii) These top-up benefits shall not apply to employees on probation. 9.0 PAID VACATIONS 9.1 Sections 9.1, 9.2 and 9.4 to 9.8 apply to all employees hired prior to October 1, 2001 The vacation year for employees shall be the twelve (12) months following the employees first and subsequent anniversary dates. Vacation entitlement shall not be cumulative unless mutually agreed upon between the employee and his Department Head but instead shall be consumed within the vacation year. The time of taking vacation shall be based on the calendar year. A Regular full-time employee may carry over any unused portions, but must take any outstanding entitlement by January 31 st of the next year. 9.2 Entitlements Employees shall be entitled to vacation with pay for the following durations: i) Upon completion of one year's service ten (10) working days per year at the 9 Page 210 of 334 14.b) Severn Sound Environmental Association, Board Meeting ... ii) Upon completion of the third calendar year fifteen (15) days per year at the iii) Upon the completion of the eighth calendar year twenty (20) working days taken. iv) Upon the completion of the seventeenth calendar year - twenty-five (25) vacation is taken. v) Upon the completion of the thirtieth calendar year thirty (30) working days taken. vi) In the calendar year an employee receives an additional week as entitled above, for that particular year the employee shall receive the additional vacation pro- week. 9.3 Sections 9.3 to 9.8 apply to employees hired on or after October 1, 2001 All Regular full-time employees shall earn a pro-rated portion of vacation credits shown below. Vacation entitlement shall not be cumulative unless mutually agreed upon between the employee and the General Manager but instead shall be consumed within the vacation year. i) Five-sixths (5/6) days per month during the first three (3) years of continuous service. ii) One and one-quarter (1 ¼) days per month after three (3) years of continuous service. iii) One and two-thirds (1 2/3) days per month after eight (8) years of continuous service. iv) Two and one-twelfth (2 1/12 days per month after seventeen (17) years of continuous service. v) Two and one-half (2 ½) days per month after thirty (30) years of continuous service. On commencing employment a Regular full-time employee shall be credited with pro-rated vacation for the balance of the year, but shall not be permitted to take vacation until he or she has completed their probationary period. 10 Page 211 of 334 14.b) Severn Sound Environmental Association, Board Meeting ... 9.4 Vacation shall not be split into units of less than five (5) working days except with the approval of General Manager. 9.5 A Regular full-time employee terminating for any reason shall be entitled to a pro- rated vacation allowance for the time worked during the year of termination. 9.6 A Regular full-s vacation pay entitlement shall be proportionately reduced for absences due to illness, unpaid leaves of absence or other unpaid periods which absence exceeds sixty (60) cumulated working days. 9.7 The time of vacation for Regular full-time employee each year will be mutually arranged between the employee and the Employer. Every effort will be made for employees to take vacations in two (2) week blocks where eligible and so requested. If there is a dispute over a respective vacation date between employees and the parties are unable to mutually agree upon the time, the decision will be that of the Employer. 9.8 The parties recognize the right of the Employer to pre-schedule vacations to meet the operating needs of the SSEA. 10.0 DAYS AND HOURS OF WORK 10.1 The regular work week consists of five (5) days, Monday through Friday, seven (7) or eight (8) hours per day, thirty-five (35) or forty (40) hours per week; depending on the position. 10.2 The regular work day consists of eight (8) or nine (9) hours from 8:30 a.m. to 4:30 p.m. or 8:00 am to 5:00 pm including a one hour unpaid lunch; depending on the position. A rest period of 15 minutes duration shall be allowed each morning and afternoon where the service permits. 11. OVERTIME 11.1 Regular full-time employees shall be expected to work hours in excess of the normal hours of work as outlined in Section 10.1. Overtime banked throughout the calendar year may not exceed eighty-five (85) hours. Overtime hours accumulated, documented and calculated are to be at straight time. 11.2 Overtime accumulated throughout a calendar year, and not utilized within the pay period it is incurred, is to be taken as time off the following calendar year up to a maximum of eighty-five (85) hours. Where a Regular full-time employee experiences difficulty in taking their time off, subject to approval of the General Manager, they shall be given the option to being paid up to the maximum of eighty-five (85) hours, or a portion thereof, such payment to be made close to the final pay period of a calendar year. 11.3 A Regular full-time employee terminating employment without consuming the accumulated overtime hours will have such entitlement paid in cash up to a 11 Page 212 of 334 14.b) Severn Sound Environmental Association, Board Meeting ... maximum of eighty-five (85) hours. Current year overtime accumulation will be paid out at straight time to a maximum of eighty-five (85) hours. 11.4 Notwithstanding Section 11.2, where a declaration of emergency is made by the General Manager/or Province, all Regular full-time employees will be compensated at straight time for hours worked beyond the normal work day. 12.0 WAGES AND CLASSIFICATION 12.1 The said rates, detailed in Appendix A, and benefits and other allowances described herein this Regular full-time employees Policy Manual shall be determined and may be amended by resolution of the Board. 12.2 When the employment relationship is terminated by either the Employer or the employee, the employee shall receive wages to which he is entitled at the regular payday next following the day he leaves the employ of the Employer. 12.3 Regular full-time employee will normally be paid every second Thursday by direct deposit. 12.4 After successful completion of a probationary period a new employee to the SSEA will be eligible for a step increase as outlined in Appendix A. Subsequent increases will occur on tSSEA. A satisfactory performance evaluation shall be required prior to a Regular full-time employees moving to the next higher step in the wage grid. 12.5 Upon promotion to a higher classification, employees will move to the step of the new grid that results in a pay increase. Subsequent increases will occur on the anniversary of the employee assuming the higher classification role. 12.6 Vehicle Allowance 12.7. Kilometers Employees required to use their own motor vehicle in the performance of their duty shall be reimbursed at the current SSEA rate per kilometer for such use. 12.8 training courses, shall be compensated for accommodation, mileage at applicable rate, and the sum of fifty dollars ($50.00) per day for meals and incidentals. The $50.00 allowance shall only apply provided the business at hand requires an overnight stay. In the event attendance at a function is of one-day duration and does not require an overnight stay, expenses shall be limited to the actual amount incurred with receipts, i.e. meals, parking. 13.0 TRAINING AND PROFESSIONAL DEVELOPMENT CONFERENCES 13.1 Employees shall be permitted to participate in training and professional development conferences at the discretion of the General Manager and/or Board. 12 Page 213 of 334 14.b) Severn Sound Environmental Association, Board Meeting ... 14.0 PROTECTIVE CLOTHING AND EQUIPMENT 14.1 Regular full-time employees requiring safety equipment or clothing will have same supplied by the SSEA 14.2 The Employer will pay one hundred and twenty-five dollars ($125.00) per year to each Regular full-time employees who is required to wear safety shoes or boots, and this shall apply to regular full-time Management employees only. Payment will be made upon submission of a receipt to Accounts Payable. 15.0 INDEMNIFICATION 15.1 Employees shall be indemnified as provided in By-law 2003-72. 13 Page 214 of 334 14.b) Severn Sound Environmental Association, Board Meeting ... 2: Page 215 of 334 14.b) Severn Sound Environmental Association, Board Meeting ... SEVERN SOUND ENVIRONMENTAL ASSOCIATION STAFF REPORT 10-16 SSEA TO: SSEA Board of Directors FROM: Gail Marchildon DATE: October 14, 2016 SUBJECT: SSEA Mileage Reimbursement Rates RECOMMENDATION: THAT Staff Report No. 10-16 regarding the mileage reimbursement rate policy review, be received AND THAT The SSEA Board Approve an annual review of mileage rates be undertaken each year utilizing the Canada Revenue Agencys kilometer rates that are set at the end of each year AND THAT The SSEA Board approve the increase utilizing the CRAs kilometer rates for SSEA employees beginning January 1, 2017. ______________________________________________________________________ Purpose of Staff Report: To review with the SSEA Board, the rate of reimbursement that SSEA employees receive when required driving their personal vehicles for business purposes. Background: In August of 2016 the Treasurer of Wasaga Beach conducted a survey of some of the municipalities in Simcoe County regarding their mileage rates that they provide to staff and council members. The following is a chart with the results for those municipalities that participated. Municipalities Page 216 of 334 14.b) Severn Sound Environmental Association, Board Meeting ... The SSEA has always followed the Town of Midlands rate schedule. The SSEA has never conducted its own annual review. The following is a chart with the SSEAs rates since 2001. SSEA Year Amount 2001 0.30 2004 0.35 2005 0.37 2008 0.45 2016 0.44 Many municipalities and organizations are following the Canada Revenue Agencies guidelines for mileage. The following is CRAs chart since 2011. CRA Year Amount 2011 0.52 2012 0.53 2013 0.54 2014 0.54 2015 0.55 2016 0.54 Summary and Recommendation: The SSEA has two vehicles which are mostly utilized for field work. SSEA employees often have to use their own personal vehicles to attend work related matters such as meetings, site visits, workshops etc. RECOMMENDATION: THAT Staff Report No. 10-16 regarding the mileage reimbursement rate policy review, be received AND THAT The SSEA Board Approve an annual review of mileage rates be undertaken each year utilizing the Canada Revenue Agencys kilometer rates that are set at the end of each year AND THAT The SSEA Board approve the increase utilizing the CRAs kilometer rates for SSEA employees beginning January 1, 2017. Prepared by: ________________________________ Gail Marchildon Page 217 of 334 14.b) Severn Sound Environmental Association, Board Meeting ... Office Manager, SSEA Page 218 of 334 14.b) Severn Sound Environmental Association, Board Meeting ... REPORT CONCERNING SIGNING AUTHORITY FOR SSEA BANK ACCOUNT 2016 By Gail Marchildon, 2016 It is also recommended that the new General Manager Julie Cayley be added as a signing authority for the SSEA. Motion: That the Severn Sound Environmental Association (SSEA) Board approves the addition of signing authority, on the SSEA bank account managed by the Town of Midland, t for Julie Cayley, SSEA General Manager. Page 219 of 334 14.b) Severn Sound Environmental Association, Board Meeting ... To: Ron Stevens, Chair, Severn Sound Source Protection Authority From: Lynn Dollin, Chair, South Georgian Bay Lake Simcoe Source Protection Committee CC: Bill Thompson, General Manager, Integrated Watershed Management, Lake Simcoe Region Conservation Authority Date: September 30, 2016 Re: Source Protection Committee Update Chair Stevens and Members, I am sending you this memo in order to update you and the members of the Severn Sound Source Protection Authority (SPA) on the activities of the South Georgian Bay Lake Simcoe (SGBLS) Source Protection Committee. Re-appointment as chair of SPC I recently received a letter from Minister Murray, reappointing me as chair commencing August 20, 2016 for a further three years, which I have signed and accepted. He also commended the committee for our continued contribution and dedication to clean and safe drinking water for the people of Ontario. I enjoy working with everyone on the committee, and look forward to continuing in my role as chair. MOECC review They are in the process of reviewing the technical rules with regards to vulnerability assessments, based on this first version of the source protection plan. The review includes short-term and long-term changes to how the vulnerability of municipal wells, municipal intake pipes, and aquifer recharge areas is assessed. Short-term changes have been posted on the Environmental Registry for comment, with a deadline of Nov 5, 2016. The Source Protection Committee will be discussing any implications to our Region at their meeting in October. Annual reporting By the end of 2017, everyone involved in implementing the Source Protection Plan will be required to report on the progress they are making on their objectives. This will continue on an annual basis. Severn Sound staff is working with other SPAs to develop a reporting framework that will collect the information we need, without it being a heavy workload for those involved. Risk Management Officials are already required to report their activities on a yearly basis. Source Protection Region staff will provide reporting structures to the a meeting in Spring 2017. Page 1 of 2 Page 220 of 334 14.b) Severn Sound Environmental Association, Board Meeting ... Education & Outreach Policy Implementation SSEA has been working with NVCA and LSRCA on a refresh of brochures to be provided to municipal front desks, and for use by our RMOs. Led by NVCA, this initiative fits with the previous recommendations provided by external consultant Letter M. The factsheets are expected to be completed in October. SSEA has also been involved in strategy discussions with NVCA and LSRCA, and together they are working to refine priority, targeted tactics for implementation and identifying possible funding sources to support this work. SPC membership New members have been appointed to fill vacancies on the Source Protection Committee, and they will be joining the committee at the October meeting. Severn Sound staff worked with NVCA and LSRCA to review submissions and make recommendations to the lead Source Protection Authority, and are happy to report that the new members are very qualified individuals, with a long history of public service and deep understanding of Source Water Protection. Thank you for your time. Lynn Dollin Page 2 of 2 Page 221 of 334 14.b) Severn Sound Environmental Association, Board Meeting ... Page 222 of 334 14.b) Severn Sound Environmental Association, Board Meeting ... 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Sustainability Plan Steering Committee (SPSC) Meeting DRAFT Minutes Date Thursday, November 3, 2016 Time 10am-12pm Location North Simcoe Community Futures Development Corporation), 105 Fourth Street, Midland Attendance Andrea Betty, Director of Planning and Community Development, Town of Penentanguishene Chris McLaughlin, General Manager, NSCFDC (Alternate Chair) Councillor Barbara Coutanche, Township of Oro-Medonte Councillor Mike Lauder, Ward 2, Town of Penentanguishene Doug Luker, CAO/Clerk, Township of Tiny Jonathan Main, Councillor, Ward 1, Town of Midland Jonathan Pauk, Planning Intern, Township of Tay Julie Cayley, General Manager, Severn Sound Environmental Association Morgan Levison, Public Health Promotor, Simcoe Muskoka District Health Unit Nick Popovich, Director of Development Services, Township of Georgian Bay Patricia File, Councillor, Ward 1, Town of Midland Ron Stevens, Councillor, Ward 4, Township of Severn Steffen Walma, Deputy Mayor, Township of Tiny, County of Simcoe representative Tracy Roxborough, Sustainability Coordinator, Sustainable Severn Sound Regrets Gail Marchildon, Office Manager, Severn Sound Environmental Association Jennifer Schnier, Communications and Economic Development Officer, Township of Georgian Bay Marina Whelan, Program Manager, Health Protection Service, Simcoe Muskoka District Health Unit Steve Farquharson, Director of Planning and Development, Township of Tay ________________________________________ 1.0 Welcome, Introductions and Approval of Agenda Discussion: Chair requested any additions or changes to the agenda, with SSS indicating no changes requested. Chair then requested motion to approve the agenda. Moved by M. Lauder, seconded by M. Levison. Agenda approved. 2.0 Approval of Minutes from the 6-Oct-16 SPSC Meeting 1 Page SPSC APPROVED MINUTES 3-NOV-16 Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 234 of 334 14.c) Minutes of Sustainability Severn Sound meetings held o... Discussion: Coordinator advised that the DRAFT minutes were provided to the SPSC on 7-Oct-16, and again with the agenda package on 28-Oct-16, with no corrections requested. Chair requested motion to approve the 6-Oct-16 meeting minutes. Moved by R. Stevens, seconded by J. Main. Minutes of the 6- Oct-16 SPSC meeting approved 3-Nov-16. Action Item: Coordinator to send the approved minutes to the Clerk of each partner municipality for submission to Council, and post on the SSS website. 3.0 2016 SSS Work Plan Items th 3.1 Sustainability Speaker Series Event, November 29, 2016 3. 1. 1 Confirmation of SPSC Attendance Discussion: Coordinator provided an update to current registrations (38 registrants to date), which includes the full SPSC and the nominees. Coordinator requested recommendation from the committee to increase registration, with the committee advising (1) call staff involved with the case study interviews, (2) call each CAO and request their attendance, and (3) re-email all Council and request attendance. Action Item: Coordinator to (1) call staff involved with the case study interviews, (2) call each CAO and request their attendance, and (3) re-email all Council and request attendance. 3.1.2 Event Run Sheet and Final Designation of Outstanding Tasks Discussion: Coordinator provided a description of the Run Sheet and the Master of Ceremonies file as enclosed, and made notes to the following: - Warden Marshall has agreed to act as MC for the event. He has been provided with notes prepared by the Coordinator, whom will meet with him over the next few weeks to clarify and answer any questions. - Each SPSC member who is present is asked to (1) welcome Warden Marshall and thank him for his time, and (2) welcome K. Farbridge (as possible). - For the Leadership Awards, these will start at 4:20pm. The Coordinator (T. Roxborough) will speak introducing each award winner, with each SPSC member to present the Leadership Award to their respective staff member with Warden Marshall. The SPSC member should make their way to the stage after the Coordinator has completed the reading of the bio. A professional photographer has 2 been hired to take photos at the event. Please be prepared for photographs. Page SPSC APPROVED MINUTES 3-NOV-16 Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 235 of 334 14.c) Minutes of Sustainability Severn Sound meetings held o... Action Item(s): (1) Coordinator to schedule meeting with Warden Marshall to review speaking notes and event details. (2) Coordinator to provide each SPSC member with a Run Sheet via e- mail 1 week before the event. (3) Coordinator to confirm availability and task delegation per the run-sheet with P. File, M. Levison, and A. Zoschke. 3.1.3 Master of Ceremonies Notes Discussion: As per above. 3.1.4 Leadership Award Presentation Discussion: As per above. 3.2 Website Redesign Project 3.2.1 Website Demonstration Discussion: Item deferred to Website Redesign Committee (WSC), and discussed and reviewed at the 3-Nov-16 WSC meeting held from 9am-10am. 3.3 Sustainability Report Card 3.3.1 Discussion and Review Discussion: Coordinator provided a verbal update on the report card, and detailed the timeline to ensure the document is ready for the November 29 Sustainability Speaker Series event, and th asked that the SPSC members provide comment on the document by Tuesday, November 8. B (recommended actions), the Coordinator is preparing a survey for SPSC completion in which the SPSC is will rank the items in order of importance for SSS and the SPSC. These are to be viewed as potential work plan items for SSS and the SPSC in 2017. This survey will be distributed to the committee on Wednesday, November 9, with a deadline for completion by the SPSC by Wednesday, November 16. SSS will also will prepare an on-table survey for the November 29 event with the top 10 (to be confirmed) to acquire feedback. 3 Page SPSC APPROVED MINUTES 3-NOV-16 Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 236 of 334 14.c) Minutes of Sustainability Severn Sound meetings held o... Action Item(s): (1) SPSC members to provide feedback on or before Tuesday, November 8 on the report card. (2) Coordinator to SPSC by Wednesday, November 9, with a deadline for completion by Wednesday, November 16. (3) Coordinator to create attendee survey for November 29 event. 3.4 Coordinated Land Use Planning Review Submission by SSS and the SPSC Discussion: Coordinator provided a verbal update on the Land Use Planning Review Letter (final submission enclosed, prepared with direction from the SPSC and further assistance from Councillor P. File. Comments from the group were received concerning alignment with municipal responses, current process in place for submission of advocacy letters, or position letters moving forward, as nothing formal is place for SSS at this time. Varied recommendations were received, with the majority of the committee noting their approval with the letter as submitted. Suggested changes included verbiage to ensure clarity that the response is from SSS, with input from appointed municipal representatives, but that each municipality is independent in their organizational response. J. Cayley offered possible assistance with future letters, as she has experience in this area. The Chair recommended that the item be added to the next Action Item(s): (1) Coordinator to further review best practices for advocacy/position letters, 4.0 SSS Project Budget 4.1 Financial Statement, October 31, 2016 Discussion: Currently under budget by approximately $10,700, of which $8,000 will be utilized in November on operating, the event as per the previously approved event budget, the final website payment, and the printing of the Report Card Action Item: Coordinator to provide updated Financial Statement, October 31, 2016 on November 7 with the draft minutes from the November 3 meeting. 4 Page SPSC APPROVED MINUTES 3-NOV-16 Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 237 of 334 14.c) Minutes of Sustainability Severn Sound meetings held o... 5.0 November 2016 January 2017 Meeting Schedule Date Time Location Purpose Tuesday, November 29, 2pm-5pm NSSRC, 527 Len Self Sustainability Speaker Series 2016 Blvd., Midland event Thursday, December 8, 10am-12pm SSS Office, 105 Fourth Review and Discussion of 2017 2016 (REVISED) Street, Midland SSS Work Plan Thursday, January 5, 10am-12pm SSS Office, 105 Fourth Approval and Discussion of 2017 2017 Street, Midland Work Plan 6.0 Discussion of SPSC Meeting Schedule for 2017 Discussion: Comments and suggestions for the SPSC meeting schedule for 2017 included the following: continue with the current monthly schedule as project is beginning to take shape and will require detailed direction moving into 2017, consider alternating roundtable discussions (webinars, speakers, learning opportunities), develop quarterly meetings have a theme (less formal personal development meetings) , meeting should be at the discretion of the Coordinator and the Chair, based on workload of the project staff, alternating (bi-monthly, with a discussion then a formal meeting), SSS should provide a monthly status report to the SPSC members which they can then distribute to Council and staff. Action Item: Coordinator is to consider all suggestions and will include recommended meeting schedule and format as part of the SSS 2017 work plan to be reviewed at the December 8, 2016 SPSC meeting. 7.0 Information Sharing Summary Only (for more information, please contact the SPSC representative as noted) A. Betty, Town of Penetanguishene the release of the foundation papers in late Nov/early Dec. Proposed Wetland Conservation Strategy for Ontario - Information Session, November 10 - In 2014 the Ministry of Natural Resources and Forestry received a mandate to work with conservation framework and identify opportunities to strengthen policies and stop the net loss of wetlands. - Next step in the process - development of a proposed wetland conservation strategy for Ontario. 5 Page SPSC APPROVED MINUTES 3-NOV-16 Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 238 of 334 14.c) Minutes of Sustainability Severn Sound meetings held o... - A Wetland Conservation Strategy for Ontario 2016- Environmental Registry (www.ebr.gov.on.ca, ER posting number 012-7675) on August 8th of this year, with a 100 day comment period closing on November 16th. - Webinar, November 10 to provide an overview of the proposed Wetland Conservation Strategy and allow for questions and discussion. - Please review the e-mail sent to the SPSC on November 3 for webinar sign-up information Councillor B. Coutanche, Township of Oro-Medonte Township continues with the OMB process regarding Burls Creek (concerns with natural heritage/archaeological sites, etc.) T. Roxborough, SSS Business View magazine article featuring Penetanguishene and Sustainable City Management 418,000 readers across North American Free initiative for Penetanguishene, with high quality materials provided for Town marketing initiatives J. Cayley, Severn Sound Environmental Association SSEA Partners Reception on Thursday, November 10, 6:30pm-8:30pm at St. Marie Among the Hurons, 16164 Hwy. 12, Midland - To RSVP, please contact Gail Marchildon, Office Manager, Severn Sound Environmental Association: - P: (705) 527-5166 Ext. 207 - E: gmarchildon@midland.ca - W: www.severnsound.ca 2017 initiative, potential for SSEA to initiate an invasive species coordinator position Councillor P. File, Town of Midland - How to participate: o Read the discussion guide (http://www.energy.gov.on.ca/en/ltep/2017- discussion-guide/) o Share your feedback online through: 6 Page SPSC APPROVED MINUTES 3-NOV-16 Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 239 of 334 14.c) Minutes of Sustainability Severn Sound meetings held o... o EnergyTalks consultation, (https://talks.ontario.ca/energytalks?_ga=1.35766432.1269600710.144616889) o the Environmental Registry, https://www.ebr.gov.on.ca/ERS-WEB- External/displaynoticecontent.do?noticeId=MTMwNTE1&statusId=MTk3NzQ0& language=en o Attend an in-person consultation session. Consider letter from SSS regarding the proposed changes Downtown Revitalization Project is encouraging the idea of LID in the downtown through demonstration projects (i.e., bioswales, retention gardens, silvacells for trees, etc.) Click Here to Read More about Silvacells Click Here to Read More about LID or Green Infrastructure, The Case For Green Infrastructure in Ontario C. McLaughlin, North Simcoe Community Futures Development Corporation Hosting their 30 Year Anniversary at St. Marie Among the Hurons on Thursday, November 17, from 5pm -6:30pm - To RSVP/Register: Please contact Annie at 705.526.1371 x.110 or azoschke@nscfdc.on.ca NSCFDC Speaker Series Mental Health in the Workplace NSSRC, 527 Len Self Blvd., Midland - To Register: https://www.surveymonkey.com/r/speakerseriesnov24 - All are welcome, free refreshments N. Popovich, Township of Georgian Bay, District of Muskoka Official Plan Reviewing Source Water Protection Policies Attended Climate Change and Emergency Management Workshop (Laurentian University Parry Sound) Councillor R. Stevens, Township of Severn New Strategic Plan being undertaken, growth has required a review of ward boundaries Physician recruitment program update Deputy Mayor S. Walma, County of Simcoe Tiny Homes movement on County agenda (re: Tiny Homes Ontario), group spoke with Housing 7 Ministry to fit tiny homes with affordable housing framework (Housing First Model shelter) Page SPSC APPROVED MINUTES 3-NOV-16 Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 240 of 334 14.c) Minutes of Sustainability Severn Sound meetings held o... Read More about the Tiny House Movement by Clicking Here Waste Collection at the County; 6 new motions to help increase diversion (58% overall, 50% curb, 70% transfer - target for 2020 is 70% overall) Source Separated Organic (SSO) program, possible by-law (Feb 2017 review), incentive program consideration J. Pauk, Township of Tay Key activities currently OP Review and Zoning By-law update, expected completion early 2017 M. Levison, Simcoe Muskoka District Health Unit Climate Change and Health Vulnerability Assessment (February to the Board), additional opportunity to provide comment/review EcoHealth Toolkit to be released, with M. Levison to present at Latornell Conference on November 17 D. Luker, Township of Tiny August 2017 Farm Fresh Food Fest planning, event to be held in Tiny Township communication with Minster Murray on septage/infrastructure Township has met with him, sent letter to AMO, another to ROMA Tree Planting Program (SPSC and SSS involvement potential) Potential for an arboretum project to begin in 2017 with the Georgian Bay Hunters and Anglers Trails and AT Plan update as the Township has completed wayfinding program Grass planting by the Recreation/Parks Department to help restore coastal dunes at Bluewater Beach in October (Marin grass) Township completed an assessment of cost savings from Led streetlights 50 % reduction 8.0 Adjournment: Time: 11:49am 9.0 Next Meeting When: Tuesday, November 29, 2016 Time: 2pm-5pm Where: NSSRC, 527 Len Self Blvd., Midland 8 Page SPSC APPROVED MINUTES 3-NOV-16 Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 241 of 334 14.c) Minutes of Sustainability Severn Sound meetings held o... Sustainability Plan Steering Committee (SPSC) Meeting APPROVED Minutes Date Thursday, December 8, 2016 Time 10am-12pm Location North Simcoe Community Futures Development Corporation), 105 Fourth Street, Midland 1.0 Welcome, Introductions and Approval of Agenda Andrea Betty, Director of Planning and Community Development, Town of Penentanguishene Chris McLaughlin, General Manager, NSCFDC (Alternate Chair) Councillor Barbara Coutanche, Township of Oro-Medonte Doug Luker, CAO/Clerk, Township of Tiny Jonathan Main, Councillor, Ward 1, Town of Midland Marina Whelan, Program Manager, Health Protection Service, Simcoe Muskoka District Health Unit Nick Popovich, Director of Development Services, Township of Georgian Bay Patricia File, Councillor, Ward 1, Town of Midland Ron Stevens, Councillor, Ward 4, Township of Severn Steffen Walma, Deputy Mayor, Township of Tiny, County of Simcoe representative Steve Farquharson, Director of Planning and Development, Township of Tay Tracy Roxborough, Sustainability Coordinator, Sustainable Severn Sound Regrets Councillor Mike Lauder, Ward 2, Town of Penentanguishene Gail Marchildon, Office Manager, Severn Sound Environmental Association Jennifer Schnier, Communications and Economic Development Officer, Township of Georgian Bay Jonathan Pauk, Planning Intern, Township of Tay Julie Cayley, General Manager, Severn Sound Environmental Association Morgan Levison, Public Health Promotor, Simcoe Muskoka District Health Unit 2.0 Approval of Minutes from the 3-Nov-16 SPSC Meeting SustainabilityPlanSt eeringCommittee_DRAFT_MINUTES_3-Nov-16.docx Discussion: Per Item 3.4, the Chair had requested that a discussion take place in regards to letters from SSS regarding plan positions, advocacy, etc. Coordinator advised that the committee defer that item to r requested that the Coordinator update the 1 attendance list from the previous meeting. Chair then requested motion to approve the agenda. Moved by R. Stevens, seconded by A. Betty. Agenda approved. Page SPSC APPROVED MINUTES 8-DEC-16 Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 242 of 334 14.c) Minutes of Sustainability Severn Sound meetings held o... Action Item: Coordinator to send the approved minutes to each Clerk and post to the SSS website. 3.0 2016 SSS Work Plan Items th 3.1 Sustainability Speaker Series Event, November 29, 2016 Media Release MediaRelease_Dec5 _SustainabilitySpeakerSeries_LeadershipAwards.docx Discussion: Coordinator provided a brief update regarding the Speaker Event held on November 29, and advised that each municipality had been contacted with the Coordinator providing event photographs and a media release for their consideration. Action Item: None identified. Photographs Full Resolution photos are here: https://natelacroix.smugmug.com/Client-Downloads/SSS/n-dtrxFj/ Note: They are quite large and should only be used for printing. Scaled down for better use on the web: https://drive.google.com/open?id=0By4OtERHxS-wUThlbGNsSklHT00 Discussion: Coordinator provided the link (as above) for the committee as above. All event photos are also the property of each municipality. Action Item: Coordinator to identify the NSCFDC and SMDHU photos and send for their records. 3.2 Website Redesign Project Overview of Next Steps (part of 2017 Work Plan) 3.3 Sustainability Report Card Overview of Next Steps (Part of 2017 Work Plan) Discussion: Coordinator explained that Item 3.2 and Item 3.3 are included as part of the Draft 2017 work Plan, and will be discussed as part of Item 4.0. 2 Page SPSC APPROVED MINUTES 8-DEC-16 Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 243 of 334 14.c) Minutes of Sustainability Severn Sound meetings held o... 4.0 2017 SSS Work Plan Discussion: comment. Recommendations received after the review of the PowerPoint (re: Community of Practice Model) and Work Plan breakdown included: Community of Practice (CoP) Model suitable for moving forward Simplify Work Plan by integrating Report Card recommendations as the Communications and Engagement action items Deliver efficient and effective reports with social, economic and environmental considerations and successful municipal examples for Council and committee review and discussion Key purpose of SSS to educate, inform and influence Action Item(s): (1) Coordinator to review the DRAFT work plan and simplify by integrating the CoP with the Communications and Engagement project area. (2) Coordinator to provide DRAFT work plan for committee review. Further discussion to be held at next meeting on 5-Jan-16. (3) Coordinator and C. McLaughlin to meet before 22-Dec-16 to review changes and revise prior to sending to committee as part of the 5-Jan-16 agenda package. DRAFT_Workplan_8 MunicipalImplicatio ns_ClimateChange.docx-Dec-16(1).xlsx 5.0 SSS Project Budget 5.1 Financial Statement, November 30, 2016 Discussion: Coordinator presented the 30-Nov-16 Financial Statement for information. C. McLaughlin noted that although it appears the SSS project is in a negative position, that amount is being covered through deferred revenue from prior years. This will be reflected in the January statement. Chair requested a motion to receive the minutes for information. Moved by A. Betty, seconded by J. Main. Statement received. 3 6.0 January 2017 March 2017 Meeting Schedule Page SPSC APPROVED MINUTES 8-DEC-16 Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 244 of 334 14.c) Minutes of Sustainability Severn Sound meetings held o... Date Time Location Purpose January 5, 2017 10am-12pm SSS Office, 105 Fourth Discussion of 2017 Work Plan Street, Midland February 9, 2017 10am-12pm SSS Office, 105 Fourth To Be Determined Street, Midland March 9, 2017 10am-12pm SSS Office, 105 Fourth To Be Determined Street, Midland 7.0 Information Sharing Discussion: Committee received an update from each member as available, with those comments summarized as follows: P. File Midland: Funding Tree of Our Nature Funding Program: Deadline February 17, 2017 (150 projects of up to $5,000 https://www.sustainablesevernsound.ca/event.php?id=34 Edible Trees Funding Program: Deadline February 24, 2017 (Up to $4,000 for community-based projects, i.e., community gardening groups, community housing projects, communities, schools, parks and arboretums) https://www.sustainablesevernsound.ca/event.php?id=35 Resources Facing Climate Change, 2016 Greenhouse Gas Progress Report https://www.sustainablesevernsound.ca/super-page.php?id=14 https://www.sustainablesevernsound.ca/super-page.php?id=16 Small Steps Forward: Environmental Protection Report 2015/2016 https://www.sustainablesevernsound.ca/super-page.php?id=15 C. McLaughlin NSCFDC: Event peaker Series Event, January 24 Register at: http://www.nscfdc.on.ca/upcoming-events.php M. Whelan SMDHU: 4 Possible Partnership Opportunity for SSS Page SPSC APPROVED MINUTES 8-DEC-16 Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 245 of 334 14.c) Minutes of Sustainability Severn Sound meetings held o... Barrie is hosting a Climate Change Symposium follow-up to 2015, being considered for 2017 Opportunity to participate as a speaker or workshop host SSS to connect with Barrie for further information J. Main Midland: Tree Canada Resources Canadian Urban Forest Strategy Most recent CUFS may be found here: http://www.cufn.ca/canadian-urban-forest- strategy List of Municipalities with Urban Forestry Plans in Canada (this list is updated as Tree Canada receives new submissions) http://media.wix.com/ugd/64e90e_fdb8b6ce39f94cccabe290fb1d21f9ee.pdf Online Resource Called The "Compendium Of Best Management Practices" This resource may be found here: http://www.cufn.ca/best-urban-forest-management- practices For more information on these efforts please contact: Adrina C. Bardekjian, MFC, PhD Manager, Urban Forestry Programs and Research Development Tree Canada | Arbres Canada 470 rue Somerset St. West/ouest |Ottawa, ON K1R 5J8 abardekjian@treecanada.ca / abardekjian@arbrescanada.ca treecanada.ca / arbrescanada.ca A. Betty Penetanguishene: 5 discussion papers for the OP approved by Council Business View Magazine (+400,000 subscribers), the Town to be featured in the January issue featuring Economic Development and Sustainable City Management N. Popovich Georgian Bay: Budget discussions on-going (re: Phragmites removal), possible community grant program, efforts/work could also occur in tandem with Georgian Bay Forever and potentially SSEA 5 Page SPSC APPROVED MINUTES 8-DEC-16 Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 246 of 334 14.c) Minutes of Sustainability Severn Sound meetings held o... B. Coutanche Oro-Medonte: Key items include, OP Process, Site Alteration By-law (per the Report Card), and Candlelight Walk (please contact Councillor Coutanche at Barbara.Coutanche@oro- medonte, ca for further information). S. Farquharson Tay st OP for adoption in 1 quarter of 2017, Updates available at, http://www.tay.ca/en/your-municipality/Official-Plan-and-Zoning-By-law-Update.asp D. Luker, Tiny Reminder, August 2017 Farm Fresh Food Fest planning, event to be held in Tiny 8.0 Adjournment: Time: 11:57am Next Meeting When: Thursday, January 5, 2017 Time: 10am-12pm Where: SSS Office, 105 Fourth Street, Midland 6 Page SPSC APPROVED MINUTES 8-DEC-16 Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 247 of 334 14.c) Minutes of Sustainability Severn Sound meetings held o... Sustainability Plan Steering Committee (SPSC) Meeting DRAFT Minutes Date Thursday, November 3, 2016 Time 10am-12pm Location North Simcoe Community Futures Development Corporation), 105 Fourth Street, Midland 1.0 Welcome, Introductions and Approval of Agenda Discussion: Chair requested any additions or changes to the agenda, with SSS indicating no changes requested. Chair then requested motion to approve the agenda. Moved by M. Lauder, seconded by M. Levison. Agenda approved. 2.0 Approval of Minutes from the 6-Oct-16 SPSC Meeting SustainabilityPlanSt eeringCommittee_DRAFT_MINUTES_6-Oct-16.docx Discussion: Coordinator advised that the DRAFT minutes were provided to the SPSC on 7-Oct-16, and again with the agenda package on 28-Oct-16, with no corrections requested. Chair requested motion to approve the 6-Oct-16 meeting minutes. Moved by R. Stevens, seconded by J. Main. Minutes of the 6- Oct-16 SPSC meeting approved 3-Nov-16. Action Item: Coordinator to send the approved minutes to the Clerk of each partner municipality for submission to Council, and post on the SSS website. 3.0 2016 SSS Work Plan Items th 3.1 Sustainability Speaker Series Event, November 29, 2016 3. 1. 1 Confirmation of SPSC Attendance Discussion: Coordinator provided an update to current registrations (38 registrants to date), which includes the full SPSC and the nominees. Coordinator requested recommendation from the committee to increase registration, with the committee advising (1) call staff involved with the case study interviews, (2) call each CAO and request their attendance, and (3) re-email all Council and request attendance. Action Item: Coordinator to (1) call staff involved with the case study interviews, (2) call each 1 CAO and request their attendance, and (3) re-email all Council and request attendance. 3.1.2 Event Run Sheet and Final Designation of Outstanding Tasks Page SPSC DRAFT MINUTES 3-NOV-16 Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 248 of 334 14.c) Minutes of Sustainability Severn Sound meetings held o... Discussion: Coordinator provided a description of the Run Sheet and the Master of Ceremonies file as enclosed, and made notes to the following: -Warden Marshall has agreed to act as MC for the event. He has been provided with notes prepared by the Coordinator, whom will meet with him over the next few weeks to clarify and answer any questions. -Each SPSC member who is present is asked to (1) welcome Warden Marshall and thank him for his time, and (2) welcome K. Farbridge (as possible). -For the Leadership Awards, these will start at 4:20pm. The Coordinator (T. Roxborough) will speak introducing each award winner, with each SPSC member to present the Leadership Award to their respective staff member with Warden Marshall. The SPSC member should make their way to the stage after the Coordinator has completed the reading of the bio. A professional photographer has been hired to take photos at the event. Please be prepared for photographs. SSSEvent_RunSheet _Nov29.docx Action Item(s): (1) Coordinator to schedule meeting with Warden Marshall to review speaking notes and event details. (2) Coordinator to provide each SPSC member with a Run Sheet via e- mail 1 week before the event. (3) Coordinator to confirm availability and task delegation per the run-sheet with P. File, M. Levison, and A. Zoschke. 3.1.3 Master of Ceremonies Notes Discussion: As per above. MASTER_OF_CEREM ONIES_NOTES_DRAFT.docx 3.1.4 Leadership Award Presentation Discussion: As per above. 2 3.2 Website Redesign Project 3.2.1 Website Demonstration Page SPSC DRAFT MINUTES 3-NOV-16 Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 249 of 334 14.c) Minutes of Sustainability Severn Sound meetings held o... Discussion: Item deferred to Website Redesign Committee (WSC), and discussed and reviewed at the 3-Nov-16 WSC meeting held from 9am-10am. 3.3 Sustainability Report Card 3.3.1 Discussion and Review Discussion: Coordinator provided a verbal update on the report card, and detailed the timeline to ensure the document is ready for the November 29 Sustainability Speaker Series event, and th asked that the SPSC members provide comment on the document by Tuesday, November 8. B (recommended actions), the Coordinator is preparing a survey for SPSC completion in which the SPSC is will rank the items in order of importance for SSS and the SPSC. These are to be viewed as potential work plan items for SSS and the SPSC in 2017. This survey will be distributed to the committee on Wednesday, November 9, with a deadline for completion by the SPSC by Wednesday, November 16. SSS will also will prepare an on-table survey for the November 29 event with the top 10 (to be confirmed) to acquire feedback. Action Item(s): (1) SPSC members to provide feedback on or before Tuesday, November 8 on the report card. (2) Coordinator to SPSC by Wednesday, November 9, with a deadline for completion by Wednesday, November 16. (3) Coordinator to create attendee survey for November 29 event. 3.4 Coordinated Land Use Planning Review Submission by SSS and the SPSC Discussion: Coordinator provided a verbal update on the Land Use Planning Review Letter (final submission enclosed, prepared with direction from the SPSC and further assistance from Councillor P. File. Comments from the group were received concerning alignment with municipal responses, current process in place for submission of advocacy letters, or position letters moving forward, as nothing formal is place for SSS at this time. Varied recommendations were received, with the majority of the committee noting their approval with the letter as submitted. Suggested changes included verbiage to ensure clarity that the response is from SSS, with input from appointed municipal representatives, but that each municipality is independent in their organizational response. J. Cayley offered possible assistance with future letters, as she has experience in this area. The Chair recommended that the item be added to the next 3 Page SPSC DRAFT MINUTES 3-NOV-16 Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 250 of 334 14.c) Minutes of Sustainability Severn Sound meetings held o... Action Item(s): (1) Coordinator to further review best practices for advocacy/position letters, 4.0 SSS Project Budget 4.1 Financial Statement, October 31, 2016 Discussion: Currently under budget by approximately $10,700, of which $8,000 will be utilized in November on operating, the event as per the previously approved event budget, the final website payment, and the printing of the Report Card Action Item: Coordinator to provide updated Financial Statement, October 31, 2016 on November 7 with the draft minutes from the November 3 meeting. 5.0 November 2016 January 2017 Meeting Schedule Date Time Location Purpose Tuesday, November 29, 2pm-5pm NSSRC, 527 Len Self Sustainability Speaker Series 2016 Blvd., Midland event Thursday, December 8, 10am-12pm SSS Office, 105 Fourth Review and Discussion of 2017 2016 (REVISED) Street, Midland SSS Work Plan Thursday, January 12, 10am-12pm SSS Office, 105 Fourth Approval and Discussion of 2017 2017 Street, Midland Work Plan 6.0 Discussion of SPSC Meeting Schedule for 2017 Discussion: Comments and suggestions for the SPSC meeting schedule for 2017 included the following: continue with the current monthly schedule as project is beginning to take shape and will require detailed direction moving into 2017, consider alternating roundtable discussions (webinars, speakers, learning opportunities), develop quarterly meetings have a theme (less formal personal development meetings) , meeting should be at the discretion of the Coordinator and the Chair, based on workload of the project staff, alternating (bi-monthly, with a discussion then a formal meeting), SSS should provide a monthly status report to the SPSC members which they can then distribute 4 to Council and staff. Page SPSC DRAFT MINUTES 3-NOV-16 Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 251 of 334 14.c) Minutes of Sustainability Severn Sound meetings held o... Action Item: Coordinator is to consider all suggestions and will include recommended meeting schedule and format as part of the SSS 2017 work plan to be reviewed at the December 8, 2016 SPSC meeting. 7.0 Information Sharing Summary Only (for more information, please contact the SPSC representative as noted) A. Betty, Town of Penetanguishene the release of the foundation papers in late Nov/early Dec. Proposed Wetland Conservation Strategy for Ontario - Information Session, November 10 -In 2014 the Ministry of Natural Resources and Forestry received a mandate to work with conservation framework and identify opportunities to strengthen policies and stop the net loss of wetlands. -Next step in the process - development of a proposed wetland conservation strategy for Ontario. -A Wetland Conservation Strategy for Ontario 2016- Environmental Registry (www.ebr.gov.on.ca, ER posting number 012-7675) on August 8th of this year, with a 100 day comment period closing on November 16th. -Webinar, November 10 to provide an overview of the proposed Wetland Conservation Strategy and allow for questions and discussion. -Please review the e-mail sent to the SPSC on November 3 for webinar sign-up information Councillor B. Coutanche, Township of Oro-Medonte Township continues with the OMB process regarding Burls Creek (concerns with natural heritage/archaeological sites, etc.) T. Roxborough, SSS Business View magazine article featuring Penetanguishene and Sustainable City Management 418,000 readers across North American Free initiative for Penetanguishene, with high quality materials provided for Town marketing initiatives 5 Page SPSC DRAFT MINUTES 3-NOV-16 Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 252 of 334 14.c) Minutes of Sustainability Severn Sound meetings held o... J. Cayley, Severn Sound Environmental Association SSEA Partners Reception on Thursday, November 10, 6:30pm-8:30pm at St. Marie Among the Hurons, 16164 Hwy. 12, Midland -To RSVP, please contact Gail Marchildon, Office Manager, Severn Sound Environmental Association: -P: (705) 527-5166 Ext. 207 -E: gmarchildon@midland.ca -W: www.severnsound.ca 2017 initiative, potential for SSEA to initiate an invasive species coordinator position Councillor P/ File, Town of Midland -How to participate: o Read the discussion guide (http://www.energy.gov.on.ca/en/ltep/2017- discussion-guide/) o Share your feedback online through: o EnergyTalks consultation, (https://talks.ontario.ca/energytalks?_ga=1.35766432.1269600710.144616889) o the Environmental Registry, https://www.ebr.gov.on.ca/ERS-WEB- External/displaynoticecontent.do?noticeId=MTMwNTE1&statusId=MTk3NzQ0& language=en o Attend an in-person consultation session. Consider letter from SSS regarding the proposed changes Downtown Revitalization Project is encouraging the idea of LID in the downtown through demonstration projects (i.e., bioswales, retention gardens, silvacells for trees, etc.) Click Here to Read More about Silvacells Click Here to Read More about LID or Green Infrastructure, The Case For Green Infrastructure in Ontario C. McLaughlin, North Simcoe Community Futures Development Corporation Hosting their 30 Year Anniversary at St. Marie Among the Hurons on Thursday, November 17, from 5pm -6:30pm -To RSVP/Register: Please contact Annie at 705.526.1371 x.110 or azoschke@nscfdc.on.ca NSCFDC Speaker Series Mental Health in the Workplace NSSRC, 527 Len Self Blvd., Midland 6 -To Register: https://www.surveymonkey.com/r/speakerseriesnov24 Page SPSC DRAFT MINUTES 3-NOV-16 Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 253 of 334 14.c) Minutes of Sustainability Severn Sound meetings held o... -All are welcome, free refreshments N. Popovich, Township of Georgian Bay, District of Muskoka Official Plan Reviewing Source Water Protection Policies Attended Climate Change and Emergency Management Workshop (Laurentian University Parry Sound) Councillor R. Stevens, Township of Severn New Strategic Plan being undertaken, growth has required a review of ward boundaries Physician recruitment program update Deputy Mayor S. Walma, County of Simcoe Tiny Homes movement on County agenda (re: Tiny Homes Ontario), group spoke with Housing Ministry to fit tiny homes with affordable housing framework (Housing First Model shelter) Read More about the Tiny House Movement by Clicking Here Waste Collection at the County; 6 new motions to help increase diversion (58% overall, 50% curb, 70% transfer - target for 2020 is 70% overall) Source Separated Organic (SSO) program, possible by-law (Feb 2017 review), incentive program consideration J. Pauk, Township of Tay Key activities currently OP Review and Zoning By-law update, expected completion early 2017 M. Levison, Simcoe Muskoka District Health Unit Climate Change and Health Vulnerability Assessment (February to the Board), additional opportunity to provide comment/review EcoHealth Toolkit to be released, with M. Levison to present at Latornell Conference on November 17 7 D. Luker, Township of Tiny Page SPSC DRAFT MINUTES 3-NOV-16 Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 254 of 334 14.c) Minutes of Sustainability Severn Sound meetings held o... August 2017 Farm Fresh Food Fest planning, event to be held in Tiny Township communication with Minster Murray on septage/infrastructure Township has met with him, sent letter to AMO, another to ROMA Tree Planting Program (SPSC and SSS involvement potential) Potential for an arboretum project to begin in 2017 with the Georgian Bay Hunters and Anglers Trails and AT Plan update as the Township has completed wayfinding program Grass planting by the Recreation/Parks Department to help restore coastal dunes at Bluewater Beach in October (Marin grass) Township completed an assessment of cost savings from Led streetlights 50 % reduction 8.0 Adjournment: Time: 11:49am 9.0 Next Meeting When: Tuesday, November 29, 2016 Time: 2pm-5pm Where: NSSRC, 527 Len Self Blvd., Midland 8 Page SPSC DRAFT MINUTES 3-NOV-16 Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 255 of 334 14.c) Minutes of Sustainability Severn Sound meetings held o... Speaker Series Event on November 29 Recognizes Local Leaders in Sustainability FOR IMMEDIATE RELEASE Midland, ON December 3, 2016 Sustainable Severn Sound (SSS) is working to encourage conversations that focus on successful sustainability strategies. This event was held on November 29 at the North Simcoe Sports and Recreation Centre, as was emceed by Warden Gerry Marshall. The event provided an opportunity for municipal staff, Council members and community members to network with peers and listen to the ideas presented by Dr. Karen Farbridge, the keynote speaker. SSS and Warden Gerry Marshall welcomed Dr. Farbridge, stating the importance of listening, sharing and collaborating for sustainability. Dr. Farbridge has over 25 years of experience connecting people to build more sustainable and resilient communities, including 17 years in municipal politics, 11 of them as the former mayor of Guelph, and she was an early advocate for the role of local government in community energy planning. This event offered solutions to challenges staff and Council may face in implementing projects relating to climate change, energy, land use, urban form and community design. As part of the event, SSS acknowledged local municipal staff and Council representatives for their contribution to enhancing the long-term sustainability of the area. Jamie Galloway, Engineer from the Town of Midland was recognized for his work in encouraging solar projects, low impact development and community environmental stewardship. Other award recipients included Maurice Lefaive from the Town of Penetanguishene for his 22 years of service as their Chief Water Operator, and Patricia Harwood, Manager of Recreation and Facilities at the Township of Severn for her tireless dedication - installing outdoor fitness equipment and natural playgrounds, plus her work in enhancing community garden efforts. Mayor Larry Braid from the Township of Georgian Bay presented a Sustainability Leadership Award to Councillor Paul Wiancko, recognizing his contribution to protecting the environment and the economy through water quality monitoring and reporting in the Township. Shawn Binns, Director of Recreation and Community Services from the Township of Oro-Medonte was honoured for his energy efficiency and water conservation inclusions at the Guthrie Arena, which resulted in an 45% overall reduction in the cost of the facilities costs. Mayor Warnock was in attendance to accept the award on behalf of Deputy Mayor David Ritchie and active transportation, waste reduction, source water protection and his participation on the planning committee for the local Farm Fresh Food Fest event taking place in August, 2017. A joint award was given to Jamie Wilson, Chief Building Official from the Township of Tiny, and Bill Goodale, from CC Tatham & Associates, in recognition of their work with the Townshifor Ontario, with staff regularly inspecting over 1,200 systems per year. -30- SSS is a regional sustainability program supported by seven of the municipalities in the Severn Sound area (Towns of Midland and Penetanguishene, Townships of Georgian Bay, Severn, Oro-Medonte, Tiny and Tay). This project also receives in-kind support from the North Simcoe Community Futures Development Corporation (NSCFDC), the Severn Sound Environmental Association (SSEA), the Simcoe-Muskoka District Health Unit (SMDHU), and is proudly supported in part by the County of Simcoe. Media Contact Sustainable Severn Sound Tracy Roxborough, Sustainability Coordinator tracy@sustainablesevernsound.ca 705.526.1371 x.112 Page 256 of 334 14.c) Minutes of Sustainability Severn Sound meetings held o... Summary Of Potential Federal And Provincial Implications On Municipalities As Related To Climate Change Funding Opportunities The 2016 federal budget allocates $2.9 billion over the next five years for climate change initiatives, including municipally-led projects; Provincial funding is expected to be provided to municipalities through two main mechanisms: 1) a $325 million dollar Green Investment Fund (GIF); and 2) new federal funding totaling $125 million over the next two years to the Federation of Canadian Municipalities Green Municipal Fund. Both funding sources operate as a grant for plans, projects and studies that reduce carbon pollution, promote low carbon technologies and improve community resiliency. GIF also acts as a loan for infrastructure projects. The province has pledged to provide financial incentives and subsides, through its Climate Change Action Plan over the next two years, to support low carbon projects that include, but are not limited to, the following: Electric vehicles (EV) purchases/EV infrastructure installments; Energy retrofits and audits for buildings; Tree Planting; Active transportation (walking and biking) infrastructure; and, Implementation of Transportation Demand Management Plans. Energy Costs Municipalities are not currently mandated to take part in the cap and trade program, although it is projected that the price of natural gas and fuel will increase due to the cap and trade regulation. Projected cost increases stemming from the cap and trade regulation are described below: The price of a litre of gasoline could increase by 4.3 cents*; The price of a cubic metre of natural gas could increase by 3.3 cents*; The price of a litre of diesel could increase by 4.7 to 4.9 cents*; Modest price impact on electricity is projected due to anticipated increase in clean energy generation due to cap and trade program; and, Price increases for other products may occur due to increased cost for natural gas and fuels. Development and Planning Update the Building Code by 2030 to include long-term energy efficiency targets for new net-zero carbon emission small buildings; Make amendments to the Municipal Act to require EV charging stations at all newly built commercial buildings and identified workplaces, and to authorize municipalities to require green development standards; Make amendments to the Ontario Planning Act to integrate climate change considerations into land use planning decisions and municipal official plans, including the development of Provincial Climate Change Planning Standards; and Finalization of a Wetlands Conservation Strategy. Potential Source of Revenue Through the cap and trade program, there may be an opportunity for municipalities to participate in a carbon offset credit program. This program allows entities that are not mandated to participate in the program, such as municipalities, credits can be sold to mandated participants of the program (i.e., large industries) to help them meet their GHG reduction targets. This program is not yet complete, and will need to be assessed when finalized. Agriculture Sector Develop a Land Use Carbon Inventory and a Forest Carbon Policy Framework to support carbon-offset projects; Develop an Agricultural Soil Health and Conservation Strategy, and Ontario Grasslands Stewardship Initiative to protect land with carbon storage potential; and, Support retrofits to agricultural facilities to reduce emissions. Page 257 of 334 14.c) Minutes of Sustainability Severn Sound meetings held o... Summary of Federal and Provincial Climate Change Related Funding Announcements SOURCE FUNDING BODY FUNDING AMOUNT OBJECTIVES Federal Government Low Carbon Economy $2.9 billion To fund projects that Trust reduces carbon emissions. Federal Government Federation of Canadian $125 million over the To support studies, plans Municipalities next two years (2016-17) and projects to enhance municipality-led GHG reduction projects and municipal green infrastructure projects; to enable better planning/ decision- making related to municipal capital investments. Federal Government Natural Resources $62.5 million over two To support Canada years (201617) infrastructure projects for alternative transportation fuels, including electric vehicle (EV) charging stations. Federal Government Federal Budget $5 billion over the next To support five years infrastructure projects that protects communities and supports a clean growth economy. Federal Government Federal Budget Expand tax support for To support clean energy accelerated capital cost equipment that allowance generates or conserves energy through renewable sources, fuel from waste, or more efficient use of fuels. Federal Government Public Transit Fund $3.4 billion over the next To upgrade public three years transit systems across Canada. Federal Government Green Infrastructure $5 billion over the next To help communities Fund five years adapt to climate change, reduce GHG, and modernize water and wastewater infrastructure. Provincial Government Green Investment Fund $20 million To fund EV charging stations throughout the province Provincial Government Ontario EV rebate Up to $160 million Rebates for the purchase Program or lease of EV vehicles Provincial Government Ontario Climate Change Up to $25 million To support Community (proposed) Action Plan (proposed) Energy Planning and mapping Provincial Government Ontario Climate Change Up to $20 million To support Action Plan (proposed) implementation of Transportation Demand Management Plans. Provincial Government Ontario Climate Change Up to $350 million Challenge Fund for (proposed) Action Plan (proposed) municipalities: support emissions reduction projects by municipalities that have municipal energy plans or climate change policies in place Provincial Government Ontario Climate Change Up to 1.5 million To enhance tree (proposed) Action Plan (proposed) planting programs Page 258 of 334 14.c) Minutes of Sustainability Severn Sound meetings held o... 4 3 DEC 2 1 4 3 NOV 2 1 4 3 OCT 2 1 4 3 SEP 2 1 4 3 AUG 2 1 4 3 JUL 2 1 4 3 MONTHS - 2017 2 JUNE 1 4 3 MAY 2 1 4 3 APR 2 1 4 3 MAR2 1 4 3 FEB 2 1 4 3 JAN 2 1 Develop a local Community of Practice to share information, tools and resources on climate change, assessment, planning & implementation.Climate Change Community of Practice (CoP) - 14 Step Process Initial concept formationCore planning meetingDraft CoP charterFinalize CoP structureInventory of knowledge assetsOrganize available content Identify needs through focus group with membersDevelop new contentManage the contentFacilitate interaction among members Keep content current & relevantDetermine effectiveness of the CoP (Early Progress Evaluation Checklist)Present qualitative & quantitative results of the CoP to Councils & Committees (as part of Speaker Series, buedget & informative presentations)Deliver presentations, workshops & events designed to introduce municipalities & their communities to sustainable practices & funding opportunities Initiate (collaborative) climate change adaptation training & planning, & apply best practices as developed to ehance understanding of local climate risks.Website Maintenance & Development Identify additional case studies for addition to websiteInterview staff & develop case studies for addition to websiteRelease case studies to municipal staff & Council members per the Communications StrategyFurther develop the funding & events pages & share additions with municipal staff & CouncilDirectly assist municipalities upon request with identification, preparation & securement of funding Effectively share information with our project partners, developing monthly bulletins & a website dedicated to featuring sustainable practices & funding opportunties(1-3) Improved awareness & increased adoption of sustainable practices, resulting in an enhanced culture of sustainability. Communications & Engagement Develop a new Communications Strategy to increase 1. municipal staff & Council member traffic to website, 2. social media followers, & 3. registrants to the new SSS websIteWork with municipal Communications staff to deliver sustainability program information (Action Plan, Report Card, details to sign-up to website) to all staff & Council Write & release regular (monthly or bi-weekly as possible) Sustainability BulletinsDevelop & deliver presentations to Councils and Committees presenting the business case for sustainability practices, to include successful examples of the recommended practices & an opportunity to request additonal follow-up (identified as below):JAN - Climate Change Community of Practice MAR - Energy Reduction & GHG Reduction TargetsMAY - Corporate Energy Conservation Policy or ProgramJUL - Renewable Energy PurchasingSEP - Tree Cutting and/or Tree Preservation By-LawNOV - Plastic or Other Waste Reduction Guidelines/PolicyAlternate - Low Impact Design (LID) Guidelines or PolicyAlternate - Corporate Water Conservation Policy or Program Deliver presentations, workshops & events designed to introduce municipalities & their communities to sustainable practices & funding opportunities (1-3) Improved awareness and increased adoption of sustainable practices, resulting in an enhanced culture of sustainability. Sustainability Speaker Series (other workshops & events delivered as part of the CoP will be marketed as Sustainability Speaker Series)Identify topics & speakers to compliment the CoPDetermine appropriate format with CoP membersHost Event #6 Host Event #7 Host Event #8- Speaker, 2017 Report Card Release & 2017 Sustainability Leadership Awards Deliver presentations, workshops & events designed to introduce municipalities & their communities to sustainable practices & funding opportunities(1-3) Improved awareness and increased adoption of sustainable practices, resulting in an enhanced culture of sustainability. 2017 Sustainability Report Card Acquire content from municipalities through interviews with senior staff & CAO's Develop reportApprove for releasePresent sustainability progress through the Report Card at Sustainability Speaker Series Event #8 Review and assess thr status of the Sustainability Plan actions & distribute a Sustainability Report Card(1-3) Improved awareness and increased adoption of sustainable practices, resulting in an enhanced culture of sustainability. PROJECT 1 PROJECT 2 PROJECT 3PROJECT 4PROJECT 5 Page 259 of 334 DRAFT Work Plan 2017 SAP LINKAGEOUTCOME SAP LINKAGEOUTCOMESAP LINKAGEOUTCOMESAP LINKAGEOUTCOMESAP LINKAGEOUTCOME 14.c) Minutes of Sustainability Severn Sound meetings held o... 1 12/8/2016 Community of a Why Develop Practice? Page 260 of 334 14.c) Minutes of Sustainability Severn Sound meetings held o... 2 12/8/2016 Energy Planning, - Climate Change, Conservation - Card Biodiversity, Nature & the Human Health Connection - June: ICLEI, Trees Ontario, City of Brampton, County of Wellington, SMDHU November: Guest K. Farbridge, Leadership Awards Climate Change, Engagement Release monthly bulletins & articlesDevelop a website featuring sustainable practices, resources & funding3 events in 2016:Municipal assessment on 23 practices & supplemented by 25 stewardship actions occurring in the municipalities Share InformationIntroduce New Ideas, Practices & TechniquesDistribute a Sustainability Report PROGRESS ON THE SUSTAINABILITY ACTION PLAN Page 261 of 334 14.c) Minutes of Sustainability Severn Sound meetings held o... 3 12/8/2016 will be marketed CoP WORKPLAN assessment, planning & implementation. Develop a local Community of Practice to share information, tools and resources on climate change,Website Maintenance & Development Communications & Engagement Sustainability Speaker Series (other workshops & events delivered as part of the as Sustainability Speaker Series)2017 Sustainability Report Card OVERVIEW OF 2017 1.2.3.4.5. Page 262 of 334 14.c) Minutes of Sustainability Severn Sound meetings held o... 4 12/8/2016 SSS & THE FOR US! ORGANIZATION ( (unpublished). (February 26th 2008). Do benefit the Boydell TERM VALUE - CoPs term, \[1\] - by: ) SHORT the short Facilitating the identification of individuals with specific expertiseFostering knowledge sharing across organizational and geographic boundariesImproves the rate if implementation/uptake of evidence based practices Improves the quality of research and practice In PARTNERS\[1\] Barwick, Peters, Barwick, Annual Research Conference: Expanding the Research Base, Tampa, Florida. CoP Page 263 of 334 14.c) Minutes of Sustainability Severn Sound meetings held o... 5 12/8/2016 FOR US! SSS & THE members and partners organizations ( partnerships : TERM VALUE - based - ) include term value to - LONG Leveraging strategic plansIncreased retention of Increased capacity for knowledge developmentKnowledge CoP The longPARTNERS Page 264 of 334 14.c) Minutes of Sustainability Severn Sound meetings held o... 6 ) 12/8/2016 STAFF & COUNCIL FOR THOSE INVOLVED INDIVIDUALS ( value to TERM VALUE - term - SHORT short Providing a positive environment for sharing problemsReducing learning curvesImproving topical knowledgeFoster interaction between junior & senior practitionersImproves the quality of research and practice CoP The MEMBERS OF PARTNER MUNICIPALITIES & ORGANIZATIONSinclude: Page 265 of 334 14.c) Minutes of Sustainability Severn Sound meetings held o... 7 ) topic CoP 12/8/2016 regards to the STAFF & COUNCIL date in For Those Involved - to - INDIVIDUALS ( TERM VALUE - term value to - LONG Providing a forum for expanding skills & expertiseNetworking for staying upImproved community perception CoP The longMEMBERS OF PARTNER MUNICIPALITIES & ORGANIZATIONSinclude: Page 266 of 334 14.c) Minutes of Sustainability Severn Sound meetings held o... 8 CoP 12/8/2016 the ) to can meet, CoP & people municipal partners & & interest around funding? ? ? CoP level - there resources (i.e., money there a sense of energy Is there topIs topic?Is there a recognized need that the thus providing value to the organizationsIs there a significant or critical issue facing the community that knowledge sharing can positively impact? Are support the READINESS CRITERIA Page 267 of 334 14.c) Minutes of Sustainability Severn Sound meetings held o... 9 CoP of the relevant 12/8/2016 & content CoP effectiveness the content Develop new Manage Facilitate interaction among membersMarket the Keep content current Determine structure charter CoP available content CoP STEP MODEL Initial concept formationCore planning meetingDraft Establish Inventory of knowledge assetsOrganize Identify needs 13 Page 268 of 334 14.c) Minutes of Sustainability Severn Sound meetings held o... 10 (i.e., 12/8/2016 meetings, virtual face - to - Page Views;Number of Times Knowledge Object is Viewed;Most Viewed Knowledge Objects;Membership growth trends;Contribution growth trends;How often users interact facediscussions, etc.). Page Views; Website New Website Accounts;New Topics;New Knowledge Objects;New Discussion Forums;Member Logins; METRICS (QUALITATIVE) Page 269 of 334 14.c) Minutes of Sustainability Severn Sound meetings held o... 11 12/8/2016 has helped them). CoP examples of specific mistakes (i.e., or solved, time saved, etc.): surveys; : and other user feedback avoided ; targeted at specific communities of the workforce; groups of users (i.e., ask the users how the members Testimonials or problems Emails Event or meeting Phone calls;InterviewsWorkshops;Focus Community of Practice Early Progress Checklist PERFORMANCE METRICS (Qualitative) Performance metrics indicate the value of the web tool to CoP Page 270 of 334 14.c) Minutes of Sustainability Severn Sound meetings held o... 12 ? able & CoP 12/8/2016 meaning to its strategies? & ? managers provide perspective who is willing to contribute to the partner & organizational their & easily accessible? Are members willing able to develop the community? that time away from the job is valuable? members to ? place? A leader available? in managers agree have the right member SPSC & each partner organization CoP &membership members enthusiastic & CoPcollaborative tools in place & Does the community have a common purpose? Is the purpose compelling to leadership, prospective members, Is the common purpose aligned with Is the right Does the purpose, Are Does the membership?Are to use them?Are needed resources EARLY PROGRESS CHECKLIST Page 271 of 334 14.c) Minutes of Sustainability Severn Sound meetings held o... 13 one 12/8/2016 satisfaction with practices from productivity; EXAMPLES in user of best Transfer member to another;Adoption of best practices or Reduction in redundancy of effort among members;Avoidance of costly mistakes;Reduction of specific cost due to superior knowledge resources or shared knowledge;Increase in the Increase the ability to access knowledge. ; partners; ; of specific goals in learning time; Satisfaction knowledge Reduction in hours needed to solve problems;Reduction Reduction in rework Improvement in speed of response;Increase in innovative and breakthrough ideas;Increase in reach to PERFORMANCE METRICS Page 272 of 334 14.c) Minutes of Sustainability Severn Sound meetings held o... Page 273 of 334 14.c) Minutes of Sustainability Severn Sound meetings held o... Page 274 of 334 14.c) Minutes of Sustainability Severn Sound meetings held o... Page 275 of 334 14.c) Minutes of Sustainability Severn Sound meetings held o... Page 276 of 334 14.c) Minutes of Sustainability Severn Sound meetings held o... Page 277 of 334 14.c) Minutes of Sustainability Severn Sound meetings held o... Page 278 of 334 14.c) Minutes of Sustainability Severn Sound meetings held o... Page 279 of 334 14.c) Minutes of Sustainability Severn Sound meetings held o... Page 280 of 334 14.c) Minutes of Sustainability Severn Sound meetings held o... Page 281 of 334 14.d) Minutes of Barrie Public Library Board meeting held on... Page 282 of 334 14.d) Minutes of Barrie Public Library Board meeting held on... Page 283 of 334 14.d) Minutes of Barrie Public Library Board meeting held on... Page 284 of 334 14.e) Minutes of Lake Simcoe Region Conservation Authority m... No. BOD-10-16 Friday, November 25, 2016 120 Bayview Parkway, Newmarket, ON MINUTES LSRCA Board Members Present: LSRCA Staff Present: Mayor G. Dawe, Chair M. Walters, Chief Administrative Officer Councillor R. Simpson, Vice Chair R. Baldwin, GM, Planning & Development D. Bath B. Kemp, GM, Conservation Lands J. Dolan B. Longstaff, GM, Integrated Watershed Management Regional Councillor B. Drew T. Barnett, Coordinator, BOD/CAO Councillor K. Ferdinands S. Auger, Stormwater Management Specialist Councillor P. Ferragine B. Booth, Manager Regulations Mayor V. Hackson K. Cheney, Conservation Engineer Councillor S. Harrison-McIntyre K. Christensen, Manager Human Resources Councillor D. Kerwin A. Copeland, Land Management Assistant Councillor S. Macpherson S. Jagminas, Communications Program Coordinator Deputy Mayor P. Molloy K. Lillie, Natural Heritage Ecologist Deputy Mayor J. C. Taylor, Executive Director, LSCF Mayor M. Quirk K. Toffan, Manager, Finance Councillor S. Strangway H. Walthers, Land Management Assistant Regrets: Guests: Councillor A. Eek R. Flindall, Town of Whitchurch-Stouffville Councillor P. Silveira M. Rabeau, Regional Municipality of York S. He, Regional Municipality of York A. Dickinson, Resident of Whitchurch-Stouffville I.DECLARATION OF PECUNIARY INTEREST None noted for this meeting. II.APPROVAL OF THE AGENDA Moved by: S. Macpherson Seconded by: P. Ferragine BOD-133-16 RESOLVED THAT the content of the Agenda for the November 25, 2016 meeting of the LSRCA Board of Directors be approved as presented. CARRIED III.ADOPTION OF THE MINUTES a) Board of Directors Meeting October 28, 2016 Moved by: V. Hackson Seconded by: M. Quirk Page 285 of 334 14.e) Minutes of Lake Simcoe Region Conservation Authority m... Lake Simcoe Region Conservation Authority -10-16 November 25, 2016 Minutes Page 2 of 5 BOD-134-16 RESOLVED BOD-09-16 held on Friday, October 28, 2016 be approved as circulated. CARRIED IV. ANNOUNCEMENTS a) Chair Dawe, noting that this is the first meeting since the passing of Board member, Regional Councillor Danny Wheeler, asked all to pause for a moment of silence to remember their friend and colleague. Mayor Quirk, on behalf of Fran Wheeler, extended thanks to all who attended the service and celebration of life. b) "York Region Employer of the Year", which recognizes outstanding achievement for commitment, leadership, on Sustainable Workplace Initiative Thinking Choices Habits, LSRCA has a locked bike shed, several designated carpool parking spots, an electric vehicle and two charging stations for staff to carpool to meetings. c) CAO Mike Walters announced that the Lake Simcoe Conservation Foundation 2017 Annual Dinner th has been set for Wednesday, June 7. For more information or to sponsor the event or purchase tickets, please contact Lee Hanson, Annual Fund Coordinator @ 905-895-1281 ext 251 or l.hanson@lsrca.on.ca. d) CAO Walters referred to the Lake Simcoe Living Magazine that had been handed out to each ildlife Passage Project, on which presentation by staff is planned for the December Board meeting. For a copy of the magazine, please click this link: Lake Simcoe Living V. PRESENTATIONS a) Upper York Sewage Solutions Project Mr. Mike Rabeau, Director, Capital Planning and Delivery, and Mr. Shu He, Manager, Engineering, from the Regional Municipality of York were in attendance to provide an update on the status of the Upper York Sewage Solutions Project. As they explained, the purpose of the project is to develop a sustainable and local sewage servicing solution to accommodate forecasted growth in the York Region area. Necessary approvals for the project will hopefully be obtained in early 2017. Key elements of the project include: a state-of-the-art water reclamation centre to be constructed by 2024 with a number low impact development features; modifications to the existing York Durham sewage system to provide additional reliability and capacity; as well as phosphorus offsetting program resulting in a net reduction of 350 kg/y of phosphorus from entering into Lake Simcoe annually. The offsetting program will involve retrofitting stormwater ponds in Aurora, Newmarket, East Gwillimbury and include; addressing technical issues and final design, applying for permits and approvals from LSRCA and other agencies, completing property acquisitions, and finalizing TP offsets program and associated stormwater management ponds maintenance agreements. It is hoped that LSRCA can continue to play a role in the project and assist in the stormwater works both offsetting, approvals and monitoring. Page 286 of 334 14.e) Minutes of Lake Simcoe Region Conservation Authority m... Lake Simcoe Region Conservation Authority -10-16 November 25, 2016 Minutes Page 3 of 5 Moved by: S. Strangway Seconded by: M. Quirk BOD-135-16 RESOLVED THAT the presentation by Mike Rabeau and Shu He of the Regional Municipality of York regarding the Upper York Sewage Solutions Project be received for information. CARRIED VI.HEARINGS Cancellation of Permission (Permit No. WSP.2016.014) Township Part Lot 17, Concession 8 (lakefront near 7 Restnook Lane) Town of Whitchurch-Stouffville, Regional Municipality of York Applicant: Charlene Jones Moved by: V. Hackson Seconded by: S. Macpherson BOD-136-16 RESOLVED THAT the Board of Directors conduct a proceeding by tribunal for a hearing under Ontario Regulation 179/06, as amended; and FURTHER THAT the hearing be held under the Statutory Powers Procedures Act. CARRIED Chair Dawe read the Opening Remarks in relation to this Hearing. The Board received Staff Report No. 47-16-BOD and a presentation from the Manager, Regulations in relation to this Hearing regarding the cancellation of Permit No. WSP.2016.014, pursuant to Ontario Regulation 179/06. The applicant was given due notice of the Hearing but did not attend. The formal Hearing Record is part of the permit file. Moved by: R. Simpson Seconded by: P. Molloy BOD-137-16 RESOLVED THAT the Board conclude the hearing and rise from tribunal to return to the Board of Directors` meeting. CARRIED Moved by: R. Simpson Seconded by: V. Hackson BOD-138-16 RESOLVED THAT the presentation by Beverley Booth, Manager, Regulations regarding the cancellation of Permit No. WSP.2016.014 issued to Charlene Jones under Ontario Regulation 179/06 be received for information. CARRIED Moved by: K. Ferdinands Seconded by: S. Strangway BOD-139-16 RESOLVED THAT Staff Report No. 47-16-BOD regarding the cancellation of Permit No. WSP.2016.014 issued to Charlene Jones under Ontario Regulation 179/06 be authorized, as the completed works are not in conformity with the approved works. CARRIED VII. DEPUTATIONS There were no deputations at this meeting. Page 287 of 334 14.e) Minutes of Lake Simcoe Region Conservation Authority m... Lake Simcoe Region Conservation Authority -10-16 November 25, 2016 Minutes Page 4 of 5 VIII.UNFINISHED BUSINESS At the meeting held on October 28, 2016, Staff Report No. 40-16-BOD prepared by General Manager, Conservation Lands, Brian Kemp, regarding LSRCA Landholding Assessment 2016 was deferred to the November 25, 2016 meeting. GM Kemp reviewed the recommendations contained in the assessment. Moved by: R. Simpson Seconded by: P. Ferragine BOD-140-16 RESOLVED THAT Staff Report No. 40-16-BOD regarding the 2016 Conservation Landholding Assessment be received; and FURTHER THAT the Conservation Landholding Assessment and associated recommendations be approved; and FURTHER THAT Conservation Authority staff continue to pursue funding and in- kind support in order to implement the recommendations of the Conservation Landholding Assessment. CARRIED DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1 and 2 were identified as items not requiring separate discussion. IX. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by: S. Harrison-McIntyre Seconded by: D. Kerwin BOD-141-16 RESOLVED THAT the following recommendations respecting the matters listed as and staff be authorized to take all necessary action required to give effect to same. CARRIED 1. Correspondence There were no correspondence items for this meeting. 2. Budget Status Report BOD-142-16 RESOLVED THAT Staff Report No. 48-16- the ten month period ending October 31, 2016 be received for information. CARRIED X. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 3. Update on Presentation to the City of Orillia Council and Staff Mayor Hackson requested an update on the Deputation made by Chair Dawe and CAO Walters to the City of Orillia Council. CAO Walters advised that the presentation highlighted the many benefits of becoming Page 288 of 334 14.e) Minutes of Lake Simcoe Region Conservation Authority m... Lake Simcoe Region Conservation Authority -10-16 November 25, 2016 Minutes Page 5 of 5 a member of LSRCA, including assisting Orillia with floodplain issues and stormwater management controls. He also noted that joining LSRCA would be an easy transition for Orillia since much work, including the subwatershed plan which was funded by the Province of Ontario, has already been done. Chair Dawe noted the hope is that the deputation has opened the door for more dialogue so that Orillia may see the value that many of the other member municipalities see. Moved by: V. Hackson Seconded by: S. Macpherson BOD-143-16 RESOLVED THAT Staff Report No. 49-16-BOD regarding the update on the Presentation to City of Orillia be received for information. CARRIED XI. CLOSED SESSION There were no Closed Session items for this meeting. XII. OTHER BUSINESS a) Vice Chair Simpson was pleased to advise that the Town of Innisfil had recently invited local award received by all in attendance. th b) The next and final meeting of 2016 for the Board of Directors will be held on Friday, December 16 @ 9:00 a.m. This meeting will be held at the offices of LSRCA located at 120 Bayview Parkway, Newmarket. XIII. ADJOURNMENT Moved by: P. Ferragine Seconded by: S. Harrison-McIntyre BOD-144-16 RESOLVED THAT the meeting be adjourned @ 10:40 a.m. CARRIED ____ Mayor Geoffrey Dawe Michael Walters Chair Chief Administrative Officer Page 289 of 334 14.f) Nottawasaga Valley Conservation Authority, minutes of ... Nottawasaga Valley Conservation Authority Board of Directors BOD-10-16 FridayNovember 25, 2016 -9:00 a.m. to 12:00 noon MINUTES Location:Tiffin Conservation,J.L. Jose Building 8195 8th Line, Utopia NVCA Board Members Present: Councillor DougLougheed,ChairInnisfil(Town) Deputy Mayor Nina Bifolchi, Past ChairWasaga Beach (Town) CouncillorGailLittleAmaranth(Township) CouncillorBobMeadowsAdjala-Tosorontio(Township)(left at 10:55 a.m.) CouncillorRonOrrBradford West Gwillimbury(Town) CouncillorDebDohertyCollingwood (Town) CouncillorConnieLeishmanClearview(Township) CouncillorKeithWhiteEssa(Township) CouncillorTerryMokriyGrey Highlands(Municipality)(left at 10:55 a.m.) MayorDarrenWhiteMelancthon(Township) CouncillorFredNixMono(Town) CouncillorEarlHawkinsMulmur(Township) CouncillorDonnaJebbNew Tecumseth(Town) CouncillorPhilHallOro-Medonte(Township) CouncillorWalterBenottoShelburne(Town) MayorBillFrenchSpringwater (Township) Regrets: CouncillorRoseRomitaBarrie(City) Deputy Mayor Gail Ardiel,ViceChairBlueMountains(Town) NVCA Staff Present: D. Gayle Wood, Chief Administrative Officer Sheryl Flannagan, Director, Corporate Services Byron Wesson, Director, Land, Education and Stewardship Services Kyra Howes, Manager, Lands and Operations Chris Hibberd, Director, Planning Services Glenn Switzer, Director, Engineering and Technical Services Laurie Barron, Coordinator, CAO and Corporate Services Guests: Peter Graham, Niagara Peninsula Conservation Authority Beth Williston, Toronto and Region Conservation Authority Page 290 of 334 14.f) Nottawasaga Valley Conservation Authority, minutes of ... NVCA BOD-10-16MinutesNovember 25, 2016Page 2of 10 1.ADOPTION OF THE AGENDA Moved by:W. BenottoSeconded by:D. Jebb RES: 111-16RESOLVED THAT: the agenda for Board of Directors Meeting BOD-10- 16 dated November 25, 2016 be approved as amended to include tabled items as listed below. 1)Correspondence from Gayle Wood, Chief Administrative Officer to the NVCA Board of Directors re: Environmental Commissioner of Ontario Calls on the Province to Lead Stormwater Funding Reform. (refer to item B.) 2)An email from Gayle Wood, Chief Administrative Officer to the NVCA Board of Directors re: Niagara Escarpment Commission Against Expanding Plan Area. (refer to item B.) 3)A letter from the Township of Adjala-Tosorontios Clerk dated Nov 21/16 re: 2017 NVCA Draft Budget. (refer to agenda item C.9) 4)An email from Mr. Les Halucha, Treasurer, Town of Mono dated Nov. 22/16 regarding the 2017 NVCA draft budget. With a response from Sheryl Flannagan, Director, Corporate Services. (refer to agenda item C.9) 5)An additional closed session item (refer to item agenda item 11) regarding, litigation or potential litigation, including matters before administrative tribunals, affecting the Authority. Ontario Court of Appeals Carried; 2.DECLARATIONS OF PECUNIARY AND CONFLICT OF INTEREST None declared 3.ANNOUNCEMENTS 3.1Chair Lougheed, Board of Directors and Staff welcomedPeter Graham, Acting Chief Administrative Officer, Niagara Peninsula Conservation Authority and Beth Williston, Associate Director, Environmental Assessment Planning, Toronto and Region ConservationAuthority.Peter and Beth are participating in the CA University Program. Page 291 of 334 14.f) Nottawasaga Valley Conservation Authority, minutes of ... NVCA BOD-10-16MinutesNovember 25, 2016Page 3of 10 3.2Board MemberFred Nix reported on visitorsto the NVCAfromHenan Province Water Resources Department, China.The visitors were interested in hearing about wetlands and the importance of protecting them. 4.PRESENTATIONS Presentation to Dr. Yi Wang, NVCA Water Resources Specialist for translation assistance during NVCA meeting with visitors from China, Henan Province,Water Resources Department, Dave Featherstone, Manager, Watershed Monitoringfor his presentation on Wetlands Importance and Protectionand Barb Perreault, Manager of Regulations and Enforcementfor her presentation on Wetlands Regulation and Restoration. Member Fred Nix, Chair Doug Lougheed, Past Chair Nina Bifolchi and CAO Gayle Wood thanked staff for their attendance at this event and presented them with a gift fromthe visitors from China. 5.DEPUTATIONS 5.1Photo Tour of NVCA Properties Kyra Howes, Manager, Lands and Operationsidentified the types and details of properties owned and managed by the NVCA. Theproperties include Conservation Areas (Tiffin, Nottawasaga Bluffs), Natural Areas and Flood Ways and Conservation Easements (planning tool). The NVCA owns and manages 23 properties totaling 5,250 hectares. The NVCA rents properties of agricultural use and is a partner in municipal agreements. Staff acknowledged our member municipalities for contributing to this portfolio of diverse, significant conservation areas. 6.DELEGATIONS Therewereno delegations requested for this meeting. 7.HEARINGS There wereno Hearingsrequested under Section 28 of the ConservationAuthorities Actfor this meeting. Page 292 of 334 14.f) Nottawasaga Valley Conservation Authority, minutes of ... NVCA BOD-10-16MinutesNovember 25, 2016Page 4of 10 8.DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Board Members wererequested to identify those items from the Consent Listthat they wish to have considered for separate discussion. 9.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION The following recommendations respecting the matters listed as Items not requiring separate discussion were adopted as submitted to the Board, and staff are authorized to take all necessary action required to give effect to same. A)Adoption of Minutes A.1) Minutes of the Board of Directors Meeting BOD-09-16 heldOctober 28,2016. Recommendationadopted by consent: RESOLVED THAT:the Board of Directors approve the minutes of the BOD-09- 16 Board meeting held on October 28, 2016. B)Correspondence B.1)A letter dated November 1, 2016 from Arani Kulamurugan, Ontario Youth Councilthanking the NVCA for support in sponsoring her to attend the Ontario Natures 2016 Youth Summit for Biodiversity and Environmental Leadership. B.2)A letter from Conservation Ontario to Jason Travers, Director, Natural Resources Conservation Policy Branch, Ministry of Natural Resources and Forestry dated Nov. 14/16 regarding the Conservation Authorities ActReview follow-up to Conserving our Future: Proposed Priorities for renewal (EBR- 012-7583). B.3)A photograph ofFort Willow National Historic SiteDesignationPlaque presented at the September 30, 2016 dedicationfrom Parks Canadato NVCA Chair Doug Lougheed, Chief Administrative Officer, Gayle Wood, Byron Wesson, Director, Land, Education and StewardshipServices and reenactor Dennis Johnson. Tabled items of correspondence: B.4)Correspondence from Gayle Wood, Chief Administrative Officer to the NVCA Board of Directors re: Environmental Commissioner of Ontario Calls on the Province to Lead Stormwater Funding Reform. (refer to item B.) Page 293 of 334 14.f) Nottawasaga Valley Conservation Authority, minutes of ... NVCA BOD-10-16MinutesNovember 25, 2016Page 5of 10 B.5)An email from Gayle Wood, Chief Administrative Officer to the NVCA Board of Directors re: Niagara Escarpment Commission Against Expanding Plan Area. (refer to item B.) Recommendation adopted by consent: RESOLVED THAT: the correspondence listed in the November25, 2016 Board of Directors agenda be received for information. C)Staff Reports C.1)Staff Report No. 72-10-16-BOD from the Director, Planning Services regarding Recommendation 5 Service Delivery and Operational Review - 2010 Planning Review Program Final Report. Recommendationadopted by consent: RESOLVED THAT:the Board of Directors receive Staff Report No. 72-10- 16-BOD regarding the 2010 Planning Program Review; and FURTHER THAT: staff be directed to report to the Board on an as requested basis on the progress of fulfilling the Planning Program Review recommendations. C.2)Staff Report No. 73-10-16-BOD from the Director, Planning Services regarding the Town of MonoMunicipal Service Agreement. Recommendationadopted by consent: RESOLVED THAT:the Board of Directors receive Staff Report No. 73-10-16- BOD regarding the Town of Mono Municipal Service Agreement; and FURTHER THAT: the Board of Directors authorize the Chair and Chief Administrative Officer to sign the final NVCA and Town of Mono Municipal Service Agreement regarding applications under the Planning Act. C.3)Staff Report No. 74-10-16-BOD from the Director, Corporate Services regarding the Communications ReportOctober 16, 2016 to November 16, 2016. Page 294 of 334 14.f) Nottawasaga Valley Conservation Authority, minutes of ... NVCA BOD-10-16MinutesNovember 25, 2016Page 6of 10 Recommendationadopted by consent: RESOLVED THAT: the Board of Directors receive Staff Report No.74-10-16- BOD from the Director, Corporate Services regarding the Communications ReportOctober 16, 2016to November 16, 2016. C.4)Staff Report No. 75-10-16-BOD from the Director, Corporate Services Recommendation 2 Service Delivery and Operational Review Maximum use of contract, part-time and seasonal employees. Recommendationadopted by consent: RESOLVED THAT:Staff Report No. 75-10-16-BOD regarding Maximum use of contract, part-time and seasonal employees be receivedfor information. C.5)Staff Report No. 76-10-16-BOD from the Chief Administrative Officer regarding Recommendation 17 Service Delivery and Operational Review NVCAMandate. Recommendationadopted by consent: RESOLVED THAT:Staff Report No. 76-109-16-BOD regarding Recommendation 17 of the NVCAs Service Delivery and Operational Review regarding the NVCAs Mandate be approved. C.6)Staff Report No. 77-10-16-BOD from the Chief Administrative Officer regarding Recommendation 6 Service Delivery and Operational Review Municipal Action Plan. Recommendationadopted by consent: RESOLVED THAT: Staff Report No. 77-10-16-BOD regarding the NVCAs Municipal Action Plan be received by the Board of Directors; and FURTHER THAT: the Senior Management Team be directed to develop a Municipal Action Plan for 2017 and report the results at year end. Page 295 of 334 14.f) Nottawasaga Valley Conservation Authority, minutes of ... NVCA BOD-10-16MinutesNovember 25, 2016Page 7of 10 10.ADOPTION OF CONSENT LIST AND IDENTIFICATION OF ITEMS REQUIRING SEPARATE DISCUSSION Moved by: R. OrrSeconded by: F. Nix RES:112-16RESOLVED THAT: agenda items number(s)C7, C8 and C9having been identified asrequiring separate discussion,be referred for discussion under Agenda Item #10; and FURTHER THAT:all Consent List Agenda Items not referred for separate discussion be adopted as submitted to the board and staff be authorized to take all necessary action required to give effect to same; and FURTHER THAT: any items in the consent list not referred for separate discussion, and for which conflict has been declared, are deemed not to have been voted on or discussed by the individual making the declaration. Carried; The Board of Directors recessed at9:50a.m. The Board of Directors reconvenedat 10:05a.m. C.7)Staff Report No. 78-10-16-BOD from the Chief Administrative Officer regarding Final NVCA Board of Directors Reduction NVCA/Municipal Memorandum of Agreement for NVCA Board Governance. Moved by: B. FrenchSeconded by:B. Meadows RES:113-16RESOLVED THAT: Staff Report No. 78-11-16-BOD regarding a final NVCA Board reduction from 27 to 18 members be approved by the Board of Directors; and FURTHER THAT:the NVCA/Municipal Memorandum of Agreement (MOA), appended to the Staff Report, forongoing appointment of 18 members to the Board of Directors be approved; and FURTHER THAT: the Chair and CAO be authorized to sign the MOA and circulate it to the 18 participating municipalities for approval and signature. Carried Unanimously; Page 296 of 334 14.f) Nottawasaga Valley Conservation Authority, minutes of ... NVCA BOD-10-16MinutesNovember 25, 2016Page 8of 10 C.8)Staff Report No. 79-10-16-BOD from the Director, Corporate Services regarding the Asset Management Plan phase in plan. Moved by: K. WhiteSeconded by:F.Nix RES:114-16RESOLVED THAT:Staff Report No. 79-10-16-BOD regarding the NVCAs asset management phase in plan be received for information; and FURTHER THAT: staff be directed by the Board regarding a final phase in plan for the NVCA asset levy. CarriedUnanimously; Councillor Bob Meadows left the meeting at 10:55a.m. Councillor Terry Mokriy left the meeting at 10:55a.m. C.9)Staff Report No. 80-10-16-BOD from the Chief Administrative Officer regarding Municipal Budget Comments NVCA Draft 2017 Budget. Moved by: D. DohertySeconded by:P. Hall RES: 115-16RESOLVED THAT: the Staff Report No. 80-10-16-BOD regarding a status update on municipal comments on the draft 2017 NVCA budget be received. Unanimously Carried; Discussion regarding the weighted budget vote on the operational levy and vote on the asset levy. The Director of Corporate Services was requested to bring back a report regarding the vote process to the December 16, 2016 board of directors meeting. Page 297 of 334 14.f) Nottawasaga Valley Conservation Authority, minutes of ... NVCA BOD-10-16MinutesNovember 25, 2016Page 9of 10 11.CLOSED SESSION Moved by: D. JebbSeconded by: R. Orr RES: 116-16RESOLVED THAT: this meeting of the Board of Directors No.10-16 move into closed session at 11:26 a.m. to address matters pertaining to: Personal matters about an identifiable individual, including Authority staff. Conservation Ontario Group Benefits Program Litigation or potential litigation, including matters before administrative tribunals, affecting the Authority. Ontario Court of Appeals Carried; Moved by: B. FrenchSeconded by: P. Hall RES: 117-16 RESOLVED THAT: the Board of Directors rise from closed session at 11:57 a.m. and report progress. Carried; Moved by: W. BenottoSeconded by: D. White RES: 118-16RESOLVED THAT: Staff Report No. 81-10-16-BOD regarding Conservation Ontario Group Benefits Program be received, and FURTHER THAT: the Board of Directors approve the recommended option #1. Carried; Moved by: E. HawkinsSeconded by: D. White RES: 119-16RESOLVED THAT: the Board receivethe verbal update regarding the Ontario Court of Appeals in closed session. Carried; Page 298 of 334 14.f) Nottawasaga Valley Conservation Authority, minutes of ... NVCA BOD-10-16MinutesNovember 25, 2016Page 10of 10 12.OTHER BUSINESS Moved by: D. DohertySeconded by: P. Hall RES: 120-16RESOLVED THAT: staff prepare a report to outline the ways and means to continue the phragmities eradication activities, including discussions with Simcoe County as well as other important and successful shoreline remediation activities, in light of the curtailment of Environment Canadas Lake Simcoe Georgian Bay Fund; and FURTHER THAT: phragmities eradication programs have been extremely successful, both from the point of view of the large number of citizens volunteers that have been mobilized, as well the results to date, and given the continued proliferation of this invasive species, itwill be vital to carry on with this work. Carried; ADJOURN Moved by: D. JebbSeconded by: W. Benotto RES: 121-16RESOLVED THAT: the Board of Directors adjourn at 12:13p.m.until the next scheduled meeting on December 16, 2016 or at the call of the chair. Carried; ____________________________________________ Doug Lougheed, NVCA ChairD. Gayle Wood, Chief Administrative Officer Approved this _____ day of __________, 2016 Page 299 of 334 14.f) Nottawasaga Valley Conservation Authority, minutes of ... NVCA BoardMeeting Highlights,December 16, 2016 Next Board Meeting: Annual General Meeting January 27, 2017 atthe Tiffin Centre for Conservation For the full meeting agenda including documents and reports, visit nvca.on.ca/about/boardofdirectors 2017 budgetand capital levy approvedaddress the last three recommendations organizational realignment, conservation The board approved NVCAs 2017 budget, foundation and conservation foundation which sets total revenues/expenses at $4.77 staffingwithin the next six months,prior to million (compared to $4.99 million in 2016). her retirement. The budget contains a 2.26% increase to the overall municipal levy. This amounts to an In brief increase of $48,600 to be shared by all 18 member municipalities. During the meeting the board also: The board also approved NVCAs Asset congratulated Mayor Darren Whiteof Management Plan,which details capital needs Melancthon Township on his new for the next ten years. To support this plan, the appointment as Warden of Dufferin County. board approved a 2017 capital levy of $129,926 to be shared by all member municipalities. As this is a new levy, municipalities may, at their discretion, pay their share in full or phase in their share over the nextfour years. Response to Service Delivery and Operational Review recommendations near completion Gayle Wood, Chief Administrative Officer, provided an update on recommendations Gail Ardiel, NVCA Vice Chair and Doug Lougheed, NVCA contained within the NVCAs2014Service Chair (right), congratulate Warden Darren White of Delivery and Operational Review(SDOR). Dufferin County. The review was broken into three phases: Phase 1 addressed governance and efficient received a report regarding the Minesing operations; Phase 2 addressed an updated Wetlands Emergency Action Plan thathas performance management system; and Phase 3 been developed in consultation with Simcoe addressed staff compensation. County emergency personal, fire and police. In total, the SDORcontained 26 approved NVCAs Climate Change Strategy recommendations for improvement. Ms. Wood and Action Plan Milestone 2 research report reported that of those 26 recommendations, 23 and Milestone 3 stakeholder advisory group have been completed. Ms. Wood plans to terms of reference. th 8195 8Line, Utopia, ON, L0M 1T0705-424-1479admin@nvca.on.ca www.nvca.on.ca Page 300 of 334 14.f) Nottawasaga Valley Conservation Authority, minutes of ... approved the 2016 year-end surplus Future Meetings &Events allocation;the NVCA reserve target(which NVCA Holiday Office Closure was set at 25% of the operating budget); Closing Friday, December23, 2016, at 12:00 and a new format for quarterly financial p.m. Re-opening Tuesday, January 3, 2017, at reporting. 8:30 a.m. recognized Sheri Steiginga, NVCA Flood Christmas Bird Count for Kids Operations Field Specialist,who received her Saturday, January 7, 2017 Young Conservation Professional 9:00 a.m. -12:00 p.m. Certificationfrom Conservation Ontario. Tiffin Centre for Conservation, Utopia Sheri was presented with hercertificate at Nature Days for Homeschoolers the 2016 Latornell Symposium. Snow Day! Friday, January 20, 2017 10:00 a.m. 3:00 p.m. Tiffin Centre for Conservation, Utopia NVCA Annual General Meeting Friday, January 27, 2017 9:00 a.m. 11:00 a.m. Tiffin Centre for Conservation, Utopia For more information on these events, please visit the NVCA website. Gail Ardiel, NVCA Vice Chair and Doug Lougheed, NVCA Chair (right), congratulate Sheri Steiginga for completing the Young Conservation Professional program. congratulated Sheryl Flannagan, NVCA Director,Corporate Services, who received her Certified Municipal Manager II Human Resource Professional Designation. Gayle Wood, NVCA CAO (left), Gail Ardiel, NVCA Vice Chair (right) and Doug Lougheed, NVCA Chair, congratulate Sheryl Flannagan on her CMMII HR Professional designation. th 8195 8Line, Utopia, ON, L0M 1T0705-424-1479admin@nvca.on.ca www.nvca.on.ca Page 301 of 334 14.g) Correspondence dated December 6, 2016 from Kathleen Wy... Page 302 of 334 14.g) Correspondence dated December 6, 2016 from Kathleen Wy... Page 303 of 334 14.h) Correspondence dated December 8, 2016 from Kathleen Wy... Page 304 of 334 14.h) Correspondence dated December 8, 2016 from Kathleen Wy... Page 305 of 334 14.i) Correspondence dated December 12, 2016 from Kathleen W... Page 306 of 334 14.i) Correspondence dated December 12, 2016 from Kathleen W... Page 307 of 334 14.j) Correspondence dated December 8, 2016 from Yasir Naqvi... Page 308 of 334 14.j) Correspondence dated December 8, 2016 from Yasir Naqvi... Page 309 of 334 14.j) Correspondence dated December 8, 2016 from Yasir Naqvi... Page 310 of 334 14.k) County of Simcoe, Library Co-operative Annual Report C... Annual Report 2015 1 Page 311 of 334 14.k) County of Simcoe, Library Co-operative Annual Report C... TABLE OF CONTENTS Page No. Highlights 2015 3 County of Simcoe Library Co-operative Overview 4 Library Staff as of December 31, 2015 7 Statistical Summary 8 Materials Borrowed Through Rotations 9 Graph of Items Borrowed Through Rotations 10 Total Circulation of Simcoe County Materials 11 Graph of Circulation of Materials Borrowed Through Rotations 12 Direct Circulation 13 Graph of Direct Circulation 14 E-Media Circulation 15 Electronic Database Usage 16 Wireless Usage 2014-2015 17 2 Page 312 of 334 14.k) County of Simcoe, Library Co-operative Annual Report C... HIGHLIGHTS 2015 The County of Simcoe Library Co-operative had an exciting and productive year in 2015. The Library received two awards for innovation; the Co-operative collaborated with the Local Immigration Partnership and four public libraries to a pilot a project that positioned libraries as a hub for immigrants; the County Library partnered with the Penetanguishene Library and Georgian Village to establish the John Brown Memorial Library; and the Co- highlights are outlined below. The Library Co- from the Minister of Tourism, Culture and Sport at the 2015 Ontario Library Association SuperConference. The winning project, Simcoe County Libraries for Accessibility, involved the redesign of the websites of ten member libraries to meet AODA Standards and integration with their online catalogues, electronic databases and e-book collections. The Co-operative received the Enterprise Ingenuity Award from SirsiDynix. The SirsiDynix CEO was building unparallele The Co-operative, together with the Local Immigration Partnership, the Barrie Public Library, three member libraries (Midland, Innisfil, Wasaga Beach), and two settlement agencies received a grant from the Ontario Ministry of Citizenship and Immigration to fund a pilot project to establish libraries as a community hub for immigrants. The County of Simcoe Local Immigration Partnership administered the project. The County Library coordinated the participation of the libraries, and started to develop a multilingual collection. The trial project served as the foundation for a more substantial grant proposal submitted to the Ministry of Tourism, Culture and Sport in September 2015, to extend the model to all libraries in the County. th The John Brown Memorial Library was officially opened on October 20. The Library, located in Georgian Village, is a branch of the Penetanguishene Public Library and is named in honour of John Brown, a former Warden of Simcoe County and past Mayor of Springwater Township. The Library is open to residents of both Georgian Village and the Town of Penetanguishene and provides access to a variety of library materials including: large print books, DVDs, books on compact disk, music and puzzles. The library was established as a result of a partnership between the Penetanguishene Public Library, Georgian Village, and the Simcoe County Library Co-operative. The County Library introduced a new format of material in 2015. The Launchpad is a secure, pre- loaded learning tablet created for children. The tablets are pre-loaded with thousands of high-quality, learning apps grouped by age and grade level. Subject area tablets cover subjects from English language arts to math and science. Themed learning tablets include princesses, animals, and dinosaurs. There are ten or more apps on each device. The devices are circulated to members as part of the regular block rotations. The Library Co-operative continues to fulfill its stated mandate to supplement and enhance the library services provided by its members to the residents of Simcoe County. As always, credit for its success is shared by a variety of groups and individuals. Special thanks go to Simcoe County Council for their continuing support, to dedication and hard work. 3 Page 313 of 334 14.k) County of Simcoe, Library Co-operative Annual Report C... COUNTY OF SIMCOE LIBRARY CO-OPERATIVE HPWFSBODF The County of Simcoe Library Co-operative is a unique organization in the Province of Ontario. It is the only public library co-operative in the province and its statutory obligations are set forth in the Public Libraries Act. The Co-operative is funded and operated by County of Simcoe, although the Library also receives a modest annual operating grant from the Ontario Ministry of Culture. NFNCFSTIJQ Membership in the Co-operative is restricted to public library boards in the County of Simcoe, with the exception of the separated cities of Barrie and Orillia. All municipalities in the County contribute to the support of the County Library Co-operative through the general County levy; therefore, all municipal public libraries in Simcoe County are eligible to use the services of the Co-operative. Currently, there are fourteen separate library boards comprising twenty-nine libraries and branches in Simcoe County. Participation in any program or service of the Co-operative is strictly voluntary. TFSWJDFT Block Rotations of Special Collections The County Library selects, acquires and processes material to circulate in blocks to members of the Co- operative. At present, the County Library has thirteen (13) special collections for block rotation: large print books, DVDs, Blu-ray DVDs, read-alongs, music compact disks, books on compact disks, books on MP3, Playaway audio books, Playaway Bookpacks, Playaway Launchpads, Playaway Views, video games and multilingual material. These materials are assembled into two or three different sizes of blocks for each material type. Blocks are rotated between two and four times a year, depending on the requirements of individual libraries. The blocks are delivered to and retrieved from member libraries via the library van. Electronic Online Databases The County Library purchases annual subscriptions to a variety of commercial online databases that can be accessed by via the Internet. Free access to these databases is provided to the library patrons of all member libraries. The databases cover a wide spectrum of subject areas from current events to history, and from science to literature. In 2015, the County Co-operative had subscriptions to fifteen (15) different databases: A to Z Maps, Canadian Reference Centre, Computer Tutorials, CultureGrams, Cypress Resume, Global Road Warrior, Hobbies & Crafts, Reference Centre, Home Improvement Reference Centre, Mango Languages, NoveList K 8, NoveList Plus, NoveList Select, Science Reference Centre, and Small Engine Repair Reference Centre. 4 Page 314 of 334 14.k) County of Simcoe, Library Co-operative Annual Report C... Electronic Books and Audio Books Electronic books and audio books are books that are in digital format and are accessed via the Internet. The County Co-operative contracts to Overdrive for its digital technology and services. The service permits all County residents, with a valid library card and an Internet connection, to download digital audio books and e- books to their computers, tablets, smart phones, MP3 players and e-readers for free. Remote patron authentication software ensures that anyone accessing the collection is a registered patron of a member library. The digital collection is accessed through the PULSE (Public Libraries Sharing E-Media) website at pulse.simcoe.ca. Reference and Local History Collections The County Library has a substantial reference and local history collection comprising over 1,500 items. Titles are available for limited loan to member libraries. Library Journals The County Library subscribes to thirteen (13) different library journals. These journals provide professional advice in library specific fields such as collection development. These journals are routed to individual libraries Large Print and Video Pools The County Library is responsible for the acquisition, processing, maintenance and rotation schedules for the Large Print and the Video Pools. The Pool collections are owned and funded by those members of the Co- operative who have decided to join the Pools. At present, there are five (5) libraries or branches that belong to the Large Print Pool and ten (10) that belong to the Video Pool. Consortium Purchasing The County Library purchases a variety of library supplies in bulk, such as DVD and CD cases, spine label protectors, pockets, etc. and sells them to member libraries at cost. The Co-operative also negotiates the bulk purchasing of computer software and software licenses, such as virus protection, on behalf of member libraries. Wireless Public Internet Access In partnership with the Simcoe County Information Technology Department, the County Library provides free wireless Internet service in all member libraries and branches. This service allows library patrons to access high-speed Internet in their local libraries. Patrons and visitors can bring their own laptop computers or other wireless devices into the library and connect to the Internet. The wireless system requires users to login using their library barcode and password. Visitors may obtain a temporary barcode from the local library staff. 5 Page 315 of 334 14.k) County of Simcoe, Library Co-operative Annual Report C... Library Automation and Systems Administration For many years, the County Co-operative has taken the lead in supporting the automation of member libraries. The databases of ten member libraries Clearview, Coldwater, Collingwood, Essa, New Tecumseth, Penetanguishene, Ramara, Springwater, Tay and Wasaga Beach as well as the County Co-operative database, reside on the two County Library servers located in the County Administration Centre. The servers are maintained by the County Information Technology Department. The Chief Librarian of the County Library administers the Symphony library software program, provides training to the staff of member libraries and troubleshoots any problems encountered with the software. A third server hosts the WebReporter software. This software is used to retrieve statistical information from the library databases and create a variety of reports, charts and graphs on acquisitions, circulation patterns, patrons and collections. Cultural Places Pass Program The Cultural Places Pass is a partnership among all the libraries in Simcoe County (including Barrie and Orillia) and are able to borrow single-day passes to eleven different museums, archives, art galleries, historic sites and interpretive centres located in the County. With the online reservation system, patrons can search for available passes and reserve a pass for the cultural institution of their choice. The program is administered by the County Library and operates from the Victoria Day weekend through the Thanksgiving Day weekend. Training The County Library provides training and training opportunities for the staff of member libraries. Topics include web-site development, cataloguing, electronic databases and e-media. County Library staff also provides training sessions on specific aspects of the library software program. TUBGGJOH The Library Co-operative has a current staff of five people the Chief Librarian and four library technicians. The Chief Librarian administers the library, supervises the staff, selects material for purchase, administers the automation system, and liaisons with staff from member libraries. The Acquisition Technician orders and receives all material acquired by the Co-operative and performs a variety of clerical functions such as answering the phone, filing, and maintaining the records management system. The Cataloguing and Processing Technician processes all new material, labels the special collections and ensures that each item is correctly entered into the database. The two Circulation Technicians schedule rotations, assemble and check block material into and out of the library, circulate reference material and pool items, repair large print books and audio/visual material, box material for rotation and operate the Library delivery van. 6 Page 316 of 334 14.k) County of Simcoe, Library Co-operative Annual Report C... LIBRARY STAFF AS OF DECEMBER 31, 2015 Gayle Hall Chief Librarian Christine Maxwell Library Technician Jim Small Library Technician Sue Wall Library Technician Lesley Worden-Huffman Library Technician 7 Page 317 of 334 14.k) County of Simcoe, Library Co-operative Annual Report C... STATISTICAL SUMMARY 2015 Total Collection as of December 31, 2015 62,941 ADDITIONS WITHDRAWALS 5171 1,229 Total Collection as of December 31, 2014 58,999 Materials Borrowed Through Rotations 2015 Large Type Multilingual Audio Visual Total 18,135 203 19,230 27,486 65,034 Circulation of All Simcoe County Library Materials 2015 Large Type Audio Visual Total 12,868 44,325 81,184 138,377 Direct Circulation 2015 Large Sols VDX Requests Staff requests Audio Visual Reference Total Type 874 1,857 771 669 1,273 18 2,731 Electronic Database Usage 2015 Number of Databases Number of Searches 9 820,655 E-Media 2015 Number of Items New Users Total checkouts & holds 1,732 11,887 118,980 Wireless Hits 2015 Number of Libraries Total hits 27 155,120 8 Page 318 of 334 14.k) County of Simcoe, Library Co-operative Annual Report C... MATERIALS BORROWED THROUGH ROTATIONS 2014-2015 Multi- LIBRARIES No. Rotation Large Type Audio Visual Total Total lingual DATES 2014 2015 2014 2015 2014 2015 2014 2015 2014 2015 2015 Base Borden 2236 2290 3 3 685 660 640 610 911 1020 Bradford 905 1095 3 3 0 0 130 205 775 890 Clearview 2270 2385 Creemore 4 4 50 0 855 860 1365 1525 705 2670 Stayner 2 4 50 500 10 445 645 1725 3741 3890 Sunnidale 4 4 50 0 1781 1810 1910 2205 Coldwater 2690 2655 3 3 760 700 775 730 1155 1225 Collingwood 731 885 4 4 0 0 160 420 571 465 **Essa 1010 150 Angus 2 3 510 100 220 0 280 50 2845 320 Thornton 3 1 1470 200 925 120 450 0 Midland 2220 2353 3 3 2220 2220 0 0 0 0 133 New Tecumseth 1975 2695 Alliston 3 3 330 735 710 775 935 1185 2195 Beeton 3 3 525 250 800 990 870 875 2215 1860 1845 Tottenham 3 3 355 330 745 740 760 775 Penetanguishene 5725 5855 Penetanguishene 4 4 2390 2360 1420 1710 1915 1785 20 1285 Georgian 2 515 380 390 Ramara 3622 5205 Atherley 3 4 1650 2200 590 870 1382 2135 2965 3370 Brechin 3 3 750 750 970 1050 1245 1570 Springwater 2185 2025 Elmvale 3 3 405 385 710 655 1070 985 1555 1840 Midhurst 3 3 0 90 490 580 1065 1170 1430 1300 Minesing 3 3 90 90 330 270 1010 940 Tay 5800 6015 Port Mcnicoll 4 4 1960 1650 1855 2295 1985 2070 4585 5010 Victoria Harbour 4 4 1415 1540 1330 1570 1840 1900 5823 6606 Waubaushene 4 4 1875 1860 1915 2150 2033 2596 Wasaga 1065 1075 2 2 975 900 70 120 20 5 50 TOTAL 60138 65034 73 77 18515 18135 17431 19230 24192 27486 203 ** Due to space constraints, Essa is taking fewer items in their Rotations 9 Page 319 of 334 14.k) County of Simcoe, Library Co-operative Annual Report C... Materials borrowed through Rotations 2014-2015 65034 Total 60138 27486 Visual 24192 19230 2015 Audio 17431 2014 203 Multilingual 0 18135 Large Type 18515 010000200003000040000500006000070000 10 Page 320 of 334 14.k) County of Simcoe, Library Co-operative Annual Report C... CIRCULATION OF SIMCOE COUNTY LIBRARY MATERIALS 2014/15 2014 2015 2014 2015 2014 2015 2014 2015 LT LT AUDIO AUDIO VISUAL VISUAL TOTAL TOTAL 632 643 BASE BORDEN 89 66 61 46 482 531 3,365 2,958 BRADFORD W. GWILLIMBURY 0 0 157 131 3,208 2827 CLEARVIEW Stayner 1,983 5,846 15 107 321 2011 1647 3728 4,279 4,539 33 1 2020 1913 2217 2625 Creemore 2,536 1,858 Sunnidale 0 0 1076 486 1460 1372 COLDWATER 5,788 4,755 236 209 2899 2234 2653 2312 6,927 9,361 COLLINGWOOD 14 0 682 1359 6231 8002 4,276 363 ESSA Angus 444 79 2867 42 965 242 1,816 490 Thornton 356 73 754 369 706 48 2,604 2,972 MIDLAND 2,604 2,972 0 0 0 0 12,774 15,971 NEW TECUMSETH Alliston 261 496 4577 5402 7936 9773 10,125 7,013 Beeton 481 197 4883 3211 4761 3605 9,240 7,131 297 166 4043 3251 4900 3714 Tottenham 20,186 19,666 PENETANGUISHENE 1358 1640 6956 5110 11872 12916 GEORGIAN 0 1,000 0 239 0 201 0 560 10,403 10,626 RAMARA Atherley 1332 1327 3292 2694 5779 6605 4,255 4,900 Brechin 235 368 1967 2023 2053 2509 SPRINGWATER Elmvale 9,059 9,056 212 186 2501 4609 6346 4261 6,319 8,142 5 93 1399 2053 4915 5996 Midhurst 1,865 1,445 Minesing 47 36 519 367 1299 1042 TAY Port McNicoll 8,810 6,286 684 650 2957 2449 5169 3187 4,970 5,867 609 665 1858 2282 2503 2920 Victoria Harbour 4,699 4,270 Waubaushene 498 462 1565 1426 2636 2382 WASAGA 2,714 3,172 2507 2836 207 309 0 27 12,317 12,868 45,759 44,325 79,738 81,184 139,625 138,377 11 Page 321 of 334 14.k) County of Simcoe, Library Co-operative Annual Report C... CIRCULATION OF MATERIALS BORROWED THROUGH ROTATIONS 2014-2015 139625 138377 140000 120000 100000 81184 79738 80000 60000 47570 44325 40000 20000 12868 12317 0 LARGE TYPEAUDIOVISUALTOTAL 20142015 12 Page 322 of 334 14.k) County of Simcoe, Library Co-operative Annual Report C... DIRECT CIRCULATION 2014/2015 Direct Circulation No. Requests Large Type Audio/Visual Reference MONTH 2014 2015 2014 2015 2014 2015 2014 2015 January 408 269 25 71 382 195 1 3 February 209 266 35 66 173 196 1 4 March 275 235 56 88 218 147 1 0 April 319 227 40 77 279 149 0 1 May 271 217 43 50 227 167 1 0 June 237 219 41 52 195 166 1 1 July 293 293 80 62 212 226 1 5 August 269 244 89 54 176 188 4 2 September 267 180 73 59 194 121 0 0 October 251 197 66 82 180 114 5 1 November 204 224 62 68 138 155 4 1 December 199 160 75 42 124 118 0 0 Total 3,202 2731 685 771 2,498 1942 19 18 790 874 482 619 303 254 5 1 Interlibrary loan SOLS 2,412 1857 203 152 2,195 1688 14 17 Staff 13 Page 323 of 334 14.k) County of Simcoe, Library Co-operative Annual Report C... Direct Circulation of Simcoe County Materials 2014-2015 3500 3202 3000 2731 2500 1853 2000 2014 2015 1500 1273 1000 789 704 669 645 500 0 No. RequestsLarge type + Ref.AudioVisual 14 Page 324 of 334 14.k) County of Simcoe, Library Co-operative Annual Report C... E-MEDIA CIRCULATION 2014-2015 MONTH ACTIVITY/MONTH 2014 ACTIVITY/MONTH 2015 10,195 9,766 JANUARY 9,009 10,132 FEBRUARY 9,578 10,409 MARCH 9,317 9,331 APRIL 8,674 8,998 MAY 8,972 9,447 JUNE 9,718 10,725 JULY 9,271 10,742 AUGUST 9,143 9,871 SEPTEMBER 9,313 9,369 OCTOBER 9,108 9,109 NOVEMBER 9,156 11,081 DECEMBER 118,980 111,454 TOTAL E-Media Usage 2014-2015 11,081 10,742 12,00010,725 10,409 10,132 9,871 9,766 9,447 9,369 9,331 9,109 8,998 10,000 10,195 9,718 9,578 8,000 9,3179,313 9,271 9,1439,156 9,108 9,009 8,972 8,674 6,000 4,000 2,000 0 20142015 15 Page 325 of 334 14.k) County of Simcoe, Library Co-operative Annual Report C... ELECTRONIC DATABASE USAGE 2015 DATABASE Searches CANADIAN REFERENCE CENTRE 143,462 HOBBIES & CRAFTS REFERENCE CENTRE 151,800 HOME IMPROVEMENT REFERENCE CENTRE 126,020 LEARNING EXPRESS 126 LITERARY REFERENCE CENTRE 1,937 MANGO LANGUAGES 1,792 NOVELIST 91,742 SCIENCE REFERENCE CENTRE 152,221 SMALL ENGINE REPAIR REFERENCE CENTRE 151,555 TOTAL 820,655 Database Usage 2015 Canadian Reference Centre 143,462 151,555 Hobbies & Crafts Home Improvement Learning Express 151,800 152,221 Literary Reference centre Mango Languages 91,742 Novelist 126,020 Science Referernce Centre Small Engine Repair 126 1,792 1,937 16 Page 326 of 334 14.k) County of Simcoe, Library Co-operative Annual Report C... WIRELESS USAGE 2014-2015 Month 2014 2015 January 10,006 11,955 February 12,041 10,812 March 9,252 11,272 April 11,028 14,093 May 10,513 11,191 June 9,315 12,045 July 11,345 12,594 August 9,665 10,953 September 10,454 12,495 October 12,529 14,130 November 10,097 11,769 December 9,786 12,025 Total 126,031 145,334 Wireless Usage 2014-2015 1600014130 14093 12594 12495 14000 1204512045 11955 11769 11272 11191 10953 10812 12000 12529 12041 10000 11345 11028 10513 10454 10097 10006 8000 9786 9665 9315 9252 6000 4000 2000 0 20142015 17 Page 327 of 334 14.l) Correspondence dated December 23, 2016 from Harry Patt... Page 328 of 334 15.a) Correspondence dated January 6, 2017 from Michael Walt... (sent on behalf of Mike Walters) ui Gsjebz-!Kbovbsz!38 Gsjebz-!Kbovbsz! ui 38 Page 329 of 334 17.a) By-Law No. 2017-004: A By-law to provide for an interi... Page 330 of 334 17.a) By-Law No. 2017-004: A By-law to provide for an interi... Page 331 of 334 17.b) By-Law No. 2017-007: A By-law to Amend By-law No. 2012... Municipal Act2001, S.O. 2001, c.25, as amended, Municipal ActS.O. 2001, c.25, as amended, Page 332 of 334 17.b) By-Law No. 2017-007: A By-law to Amend By-law No. 2012... Page 333 of 334 19.a) By-Law No. 2017-002: Being a by-law to confirm the pro... Municipal Act, 2001, S.O. 2001, C. 25, as amended Page 334 of 334