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UVProud Heritage, Eliciting Future
Wednesday, February 1, 2017
The Township of Oro-Medonte
Special Council Meeting Minutes
Council Chambers
2014-2018 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Scott Macpherson
Councillor Phil Hall
Councillor John Crawford
Councillor Scott Jermey
Regrets: Councillor Barbara Coutanche
Time: 10:05 a.m.
Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director,
Present: Finance/Treasurer/Deputy CAO; Doug Irwin, Director, Legislative
Services/Clerk; Andria Leigh, Director, Development Services; Donna
Hewitt, Director, Corporate & Strategic Initiatives; Shawn Binns, Director,
Operations and Community Services; Tamara Obee, Manager, Human
Resources, Health & Safety; Curtis Shelswell, Chief Municipal Law
Enforcement Officer; Lisa McNiven, Manager, Operations; Justin Metras,
Manager, Infrastructure & Capital Projects; Michelle Jakobi, Manager,
Environmental Services Compliance & Capital Projects; Samah Othman,
Supervisor, Communications and Customer Service; Kees Kort, Hicks
Morley (via teleconference); Chris Williams, Aird & Berlis LLP
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
moment of reflection.
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Special Council Minutes — Wednesday, February 1, 2017.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC170201-1
Moved by Macpherson, Seconded by Crawford
Be it resolved that the agenda for the Special Council meeting of Wednesday, February 1,
2017 be received and adopted, as amended, to withdraw Items 4
e) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing).
f) Robin Dunn, CAO re: Personal matters about an identifiable individual (Complaint).
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
Motion No. SC170201
Moved by Crawford, Seconded by Macpherson
Be it resolved that Rule 14.21 a) of Procedural By-law No. 2015-203 be suspended in order
to allow the meeting to proceed past the 4 hour adjournment requirement.
Carried.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. SC170201-3
Moved by Jermey, Seconded by Hall
Be it resolved that we do now go in Closed Session at 10:07 a.m. to discuss
• solicitor -client privilege (Legal Files Update);
• litigation affecting the municipality (Burl's Creek).
Carried.
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Special Council Minutes — Wednesday, February 1, 2017.
b) Motion to Rise and Report.
Motion No. SC170201-4
Moved by Crawford, Seconded by Macpherson
Be it resolved that we do now Rise at 12:40 p.m. and Report on the Closed Session Items 4
c) Robin Dunn, CAO re: Solicitor -client privilege (Legal Files Update).
d) Robin Dunn, CAO re: Litigation affecting the municipality (Burl's Creek).
Carried.
Council and staff relocated to the Neufeld Room for a portion of Item 4c).
c) Robin Dunn, CAO re: Solicitor -client privilege (Legal Files Update).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director, Legislative Services/Clerk; Donna Hewitt, Director, Corporate & Strategic Initiatives;
Tamara Obee, Manager, Human Resources, Health & Safety; Kees Kort, Hicks Morley (via
teleconference).
Motion No. SC170201-5
Moved by Hall, Seconded by Jermey
Be it resolved that the confidential correspondence dated February 1, 2017 and presented
by Robin Dunn, CAO and Kees Kort, Hicks Morley re: Solicitor -client privilege (Legal Files
Update) be received.
Carried.
Council and staff returned to Council Chambers for the remainder of Item 4c).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director, Legislative Services/Clerk; Donna Hewitt, Director, Corporate & Strategic
Initiatives; Andria Leigh, Director, Development Services; Chris Williams, Aird & Berlis LLP.
Motion No. SC170201-6
Moved by Macpherson, Seconded by Crawford
Be it resolved that the confidential correspondence dated February 1, 2017 and
presented by Robin Dunn, CAO and Chris Williams, Aird & Berlis LLP re: Solicitor -client
privilege (Legal Files Update) be received.
Carried.
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Special Council Minutes — Wednesday, February 1, 2017.
d) Robin Dunn, CAO re: Litigation affecting the municipality (Burl's Creek).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director, Legislative Services/Clerk; Donna Hewitt, Director, Corporate & Strategic Initiatives;
Andria Leigh, Director, Development Services; Curtis Shelswell, Chief Municipal Law
Enforcement Officer; Samah Othman, Supervisor, Communications and Customer Service;
Chris Williams, Aird & Berlis LLP.
Motion No. SC170201-7
Moved by Jermey, Seconded by Hall
Be it resolved
1. That the confidential verbal information presented by Robin Dunn, CAO and Chris
Williams, Aird & Berlis LLP re: Litigation affecting the municipality (Burl's Creek) be
received.
2. And that the Township Solicitor proceed as directed.
Carried.
e) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing).
This item was withdrawn.
f) Robin Dunn, CAO re: Personal matters about an identifiable individual (Complaint).
This item was withdrawn.
Council recessed at 12:45 p.m. and reconvened at 1:31 p.m.
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Special Council Minutes — Wednesday, February 1, 2017.
5. Reports of Municipal Officers:
a) Shawn Binns, Director, Operations & Community Services re: Canada 150 Community
Infrastructure Program [confidential correspondence distributed under separate cover]
[Refer to Item 6b)].
Motion No. SC170201-8
Moved by Macpherson, Seconded by Crawford
Be it resolved
1. That the confidential memorandum correspondence dated January 30, 2017 and verbal
information presented by Shawn Binns, Director, Operations & Community Services re:
Canada 150 Community Infrastructure Program be received.
2. That, in accordance with the communication requirements of the Canada 150 Community
Infrastructure Program, the Council of the Township of Oro-Medonte endorses the
Canada 150 Community Infrastructure Program Project No. #810206 - Rehabilitation of
Bayview Memorial Park Pavilion with the Federal Economic Development Agency for
Southern Ontario in the amount of $78,000.
3. That the appropriate by-law be brought forward for Council's consideration.
4. And That the Director, Operations & Community Services advise the applicant
accordingly.
Carried.
b) Donna Hewitt, Director, Corporate & Strategic Initiatives re: Enabling Accessibility Fund -
Grants Program [confidential correspondence distributed under separate cover] [Refer to
Item 6a)].
Motion No. SC170201-9
Moved by Hall, Seconded by Jermey
Be it resolved
1. That, in accordance with the communication requirements of the Enabling Accessibility
Fund - Grants Program, the confidential memorandum correspondence dated January
30, 2017 and verbal information presented by Shawn Binns, Director, Operations &
Community Services and Donna Hewitt, Director, Corporate & Strategic Initiatives re:
Enabling Accessibility Fund - Grants Program be received.
2. That the appropriate by-law be brought forward for Council's consideration.
3. And That the Director, Corporate & Strategic Initiatives advise the applicant accordingly.
Carried.
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Special Council Minutes — Wednesday, February 1, 2017.
c) Robin Dunn, CAO and Senior Management Team re: 2017 Budget Presentations and
Deliberations.
Motion No. SC170201-10
Moved by Crawford, Seconded by Macpherson
Be it resolved that the correspondence presented by Robin Dunn, CAO and Senior
Management Team re: 2017 Budget Presentations and Deliberations be received.
6. By -Laws:
a) By -Law No. 2017-020: A By-law to Authorize the
Fund -Grants Program Agreement.
b) By -Law No. 2017-021: A By-law to Authorize the
Community Infrastructure Program Agreement.
Motion No. SC170201-11
Moved by Jermey, Seconded by Hall
Carried.
Execution of an Enabling Accessibility
Execution of a Canada 150
Be it resolved that
a) By -Law No. 2017-020: A By-law to Authorize the Execution of an Enabling Accessibility
Fund -Grants Program Agreement.
b) By -Law No. 2017-021: A By-law to Authorize the Execution of a Canada 150 Community
Infrastructure Program Agreement, as amended, to replace "Director, Operations &
Community Services" with "Clerk".
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
Carried.
7. Closed Session Items (Unfinished Items):
None.
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Special Council Minutes — Wednesday, February 1, 2017.
8. Confirmation By -Law:
a) By -Law No. 2017-014: Being a by-law to confirm the proceedings of the Special
Council meeting held on Wednesday, February 1, 2017.
Motion No. SC170201-12
Moved by Macpherson, Seconded by Crawford
Be it resolved that By -Law No. 2017-014: Being a by-law to confirm the proceedings of the
Special Council meeting held on Wednesday, February 1, 2017 be read a first, second and
third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
9. Adjournment:
a) Motion to Adjourn.
Motion No. SC170201-13
Moved by Hall, Seconded by Jermey
Be it resolved that we do now adjourn at 4:34 p.m.
AMa"
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Carried.
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