01 25 2017 Council Meeting MinutesTownsbii� of
Proud Heritage, Exciting Future
Wednesday, January 25, 2017
The Township of Oro-Medonte
Council Meeting Minutes
Council Chambers
2014-2018 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Scott Macpherson
Councillor Phil Hall
Councillor John Crawford
Councillor Scott Jermey
Regrets: Councillor Barbara Coutanche
Time: 9:06 a.m.
Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director,
Present: Finance/Treasurer/Deputy CAO; Doug Irwin, Director, Legislative
Services/Clerk; Andria Leigh, Director, Development Services; Donna
Hewitt, Director, Corporate & Strategic Initiatives; Shawn Binns, Director,
Operations and Community Services; Hugh Murray, Fire Chief; Curtis
Shelswell, Chief Municipal Law Enforcement Officer; Lisa McNiven,
Manager, Operations; Justin Metras, Manager, Infrastructure & Capital
Projects; Tamara Obee, Manager, Human Resources, Health & Safety;
Roz Llewellyn, Coordinator, Community Recreation; Samah Othman,
Supervisor, Communications and Customer Service; David Reiter, Aird &
Berlis LLP
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
moment of reflection.
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Council Minutes — Wednesday, January 25, 2017.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C170125-1
Moved by Crawford, Seconded by Macpherson
Be it resolved that the agenda for the Council meeting of Wednesday, January 25, 2017 be
received and adopted, as amended, to withdraw Items 4
c) Robin Dunn, CAO re: Solicitor -client privilege (Legal File Update); and
e) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing).
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
Motion No. C170125-2
Moved by Jermey, Seconded by Hall
Be it resolved that Rule 14.21 a) of Procedural By-law No. 2015-203 be suspended in order
to allow the meeting to proceed past the 4 hour adjournment requirement.
Carried.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C170125-3
Moved by Jermey, Seconded by Hall
Be it resolved that we do now go in Closed Session at 9:09 a.m. to discuss
• litigation affecting the municipality (Burl's Creek).
Carried.
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Council Minutes — Wednesday, January 25, 2017.
b) Motion to Rise and Report.
Motion No. C170125-4
Moved by Macpherson, Seconded by Crawford
Be it resolved that we do now Rise at 10:35 a.m. and that Closed Session Item 4d) Robin
Dunn, CAO re: Litigation affecting the municipality (Burl's Creek) be brought forward to Item
18 Closed Session Items (Unfinished Items).
Carried.
Motion No. C170125-5
Moved by Hall, Seconded by Jermey
Be it resolved that we do now go in Closed Session at 10:41 a.m. to discuss
• litigation affecting the municipality (Burl's Creek).
Motion No. C170125-6
Moved by Macpherson, Seconded by Crawford
Be it resolved that we do now Rise at 11:11 a.m. and Report on the Closed Session
Item 4d) Robin Dunn, CAO re: Litigation affecting the municipality (Burl's Creek).
c) Robin Dunn, CAO re: Solicitor -client privilege (Legal File Update).
This item was withdrawn.
Carried.
Carried.
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Council Minutes — Wednesday, January 25, 2017.
d) Robin Dunn, CAO re: Litigation affecting the municipality (Burl's Creek).
The following staff were present: Robin Dunn, Chief Administrative Officer; Paul Gravelle,
Director, Finance/Treasurer/Deputy CAO; Doug Irwin, Director, Legislative Services/Clerk;
Donna Hewitt, Director, Corporate & Strategic Initiatives; Andria Leigh, Director, Development
Services; Curtis Shelswell, Chief Municipal Law Enforcement Officer; Samah Othman,
Supervisor, Communications and Customer Service; David Reiter, Aird & Berlis LLP.
Motion No. C170125-7
Moved by Crawford, Seconded by Macpherson
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO and
David Reiter, Aird & Berlis LLP re: Litigation affecting the municipality (Burl's Creek) be
received and that staff proceed as directed.
Carried.
e) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing).
This item was withdrawn.
5. Minutes of Council and Committees:
a) Minutes of Special Council meeting held on Wednesday, January 4, 2017.
Motion No. C170125-8
Moved by Macpherson, Seconded by Crawford
Be it resolved that the draft minutes of the Special Council meeting held on Wednesday,
January 4, 2017 be received and adopted as printed and circulated.
Carried.
b) Minutes of Special Council meeting held on Monday, January 9, 2017.
Motion No. C170125-9
Moved by Hall, Seconded by Jermey
Be it resolved that the draft minutes of the Special Council meeting held on Monday,
January 9, 2017 be received and adopted as printed and circulated.
Carried.
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Council Minutes — Wednesday, January 25, 2017.
c) Minutes of Council meeting held on Wednesday, January 11, 2017.
Motion No. C170125-10
Moved by Crawford, Seconded by Macpherson
Be it resolved that the draft minutes of the Council meeting held on Wednesday, January 11,
2017 be received and adopted as printed and circulated.
Carried.
Motion No. C170125-11
Moved by Macpherson, Seconded by Jermey
Be it resolved that Motion No. C170111-14 with respect to Report No. LS2017-01, Doug
Irwin, Director, Legislative Services/Clerk re: 2018 Municipal Election, Vote Method be
brought forward to the next regular Council meeting, being February 8, 2017, for
reconsideration.
Carried.
d) Minutes of Special Council meeting held on Friday, January 13, 2017.
Motion No. C170125-12
Moved by Jermey, Seconded by Hall
Be it resolved that the draft minutes of the Special Council meeting held on Friday, January
13, 2017 be received and adopted as printed and circulated.
Carried.
e) Minutes of Heritage Committee meeting held on Monday, January 16, 2017.
Motion No. C170125-13
Moved by Macpherson, Seconded by Crawford
Be it resolved that the draft minutes of the Heritage Committee meeting held on Monday,
January 16, 2017 be received.
Carried.
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Council Minutes — Wednesday, January 25, 2017.
Motion No. C170125-14
Moved by Jermey, Seconded by Hall
Be it resolved that, per Motion No. HC170116-6 of the January 16, 2017 Heritage Committee
meeting, staff be directed to contact the schools and the public in the Township for possible
submissions for a Time Capsule at the Oro African Church.
Carried.
Motion No. C170125-15
Moved by Crawford, Seconded by Macpherson
Be it resolved
1. That, per Motion No. HC170116-7 of the January 16, 2017 Heritage Committee meeting,
the Township of Oro-Medonte partner with the City of Orillia for the 2017 Doors Open
event on October 1, 2017.
2. That an allocation of $1,500 be approved.
3. And That the applicant be advised of Council's decision under the Coordinator,
Community Recreation's signature.
Carried.
Motion No. C170125-16
Moved by Jermey, Seconded by Hall
Be it resolved
1. That, per Motion No. HC170116-9 of the January 16, 2017 Heritage Committee meeting,
staff be directed to proceed in order for the "Legend of the Drinking Gourd" Booklet to be
made available electronically.
2. And That a letter of appreciation, be forwarded, under the Mayor's signature, to Tim
Crawford and Mark Fisher on completion of the matter.
Carried.
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Council Minutes — Wednesday, January 25, 2017.
Motion No. C170125-17
Moved by Macpherson, Seconded by Crawford
Be it resolved that, per Motion No. HC170116-11 of the January 16, 2017 Heritage
Committee meeting, the following be listed and added to the Municipal Register of
Municipally Significant and/or Cultural Heritage Properties:
• 1012 Ridge Road West, Wooden Hexagon Silo;
• Sir Sam Steele Memorial, Line 11 North, between Mount St. Louis Road East and Fair
Valley Church Road;
0 West Oro Baptist Church, 1058 Bass Lake Sideroad West (white church between Line 4
North and Line 5 North).
Carried.
Motion No. C170125-18
Moved by Jermey, Seconded by Hall
Be it resolved
1. That, per Motion No. HC170116-13 of the January 16, 2017 Heritage Committee meeting,
the Heritage Committee pursue the process for Fair Valley Church as a potential National
Historic Site.
2. And That staff be authorized to contact the property owner to confirm they are amenable.
Carried.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
8. Deputations:
None.
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Council Minutes — Wednesday, January 25, 2017.
9. Presentations:
►Wei-
10.Identification From the Public of an Agenda Item of Interest:
Provides an opportunity for members of the public to identify an agenda item which the
public member may request be brought forward and considered earlier in the meeting.
11. Open Forum:
The Open Forum provides an opportunity for the public to provide verbal comments to
Council, in Open Session, on matters scheduled on the current agenda, and shall be
conducted as follows:
One individual provided a comment related to Item 17b).
12. Reports of Municipal Officers:
a) Report No. F12017-02, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO re:
Statement of Investment Activities.
Motion No. C170125-19
Moved by Crawford, Seconded by Macpherson
Be it resolved that Report No. F12017-02, Paul Gravelle, Director, Finance/Treasurer/Deputy
CAO re: Statement of Investment Activities be received for information only.
Carried.
b) Report No. F12017-03, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO re:
Report on Tax Arrears.
Motion No. C170125-20
Moved by Hall, Seconded by Jermey
Be it resolved that Report No. F12017-03, Paul Gravelle, Director, Finance/Treasurer/Deputy
CAO re: Report on Tax Arrears be received for information only.
Carried.
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Council Minutes — Wednesday, January 25, 2017.
c) Report No. OCS2017-01, Shawn Binns, Director, Operations & Community Services re:
Township Community Hall Building Condition Audits.
Motion No. C170125-21
Moved by Macpherson, Seconded by Crawford
Be it resolved that Report No. OCS2017-01, Shawn Binns, Director, Operations &
Community Services re: Township Community Hall Building Condition Audits be received,
adopted, and referred to the 2017 budget deliberations.
Carried.
d) Robin Dunn, CAO and Senior Management Team re: 2017 Budget Presentations and
Deliberations.
Motion No. C170125-22
Moved by Hall, Seconded by Jermey
Be it resolved that the correspondence presented by Robin Dunn, CAO and Senior
Management Team re: 2017 Budget Presentations and Deliberations be received.
Carried.
13. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following members of Council provided comments: Mayor H.S. Hughes, Deputy
Mayor Hough, Councillors Hall and Jermey.
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Council Minutes — Wednesday, January 25, 2017.
b) Mayor H.S. Hughes, correspondence dated January 10, 2017 from Elizabeth Slomke,
Clerk, Town of Fort Frances re: Resolution to Address the Inequity in Property Taxation
on Railway Right -of -Way's Collected by Municipalities in Ontario.
Motion No. C170125-23
Moved by Macpherson, Seconded by Crawford
Be it resolved
1. That the correspondence dated January 10, 2017 from Elizabeth Slomke, Clerk, Town of
Fort Frances and presented by Mayor H.S. Hughes re: Resolution to Address the
Inequity in Property Taxation on Railway Right -of -Way's Collected by Municipalities in
Ontario be received.
2. That the Township of Oro-Medonte respectfully requests that the Minister of Finance
update the taxation rate for railroad right-of-way properties and further that the rate be
reviewed on a regular basis.
3. And That the Premier; the Minister of Finance, the MP Barrie-Springwater-Oro-Medonte;
the MP Simcoe North; the Leader of the Progressive Conservative Party and MPP
Simcoe North; and the Town of Fort Frances be advised of Council's decision under the
Mayor's signature.
Carried.
c) Mayor H.S. Hughes, correspondence dated December 13, 2016 from Janet Nyhof,
Deputy Clerk, City of Orillia re: Sustainable Funding Support for Child Advocacy Centres
and the Child Advocacy Centre Simcoe/Muskoka.
Motion No. C170125-24
Moved by Hall, Seconded by Jermey
Be it resolved
1. That the correspondence dated December 13, 2016 from Janet Nyhof, Deputy Clerk, City
of Orillia and presented by Mayor H.S. Hughes re: Sustainable Funding Support for Child
Advocacy Centres and the Child Advocacy Centre Simcoe/Muskoka be received.
2. That the Township of Oro-Medonte supports the resolution from the City of Orillia to
respectfully request the Government of Ontario to direct the Ministry of Attorney General,
Ministry of Children and Youth Services; Ministry of Health and Ministry of Corrections
and Public Safety to work together to create a sustainable core funding formula for
Ontario's Child Advocacy Centres.
3. And That the Premier; the Ministry of the Attorney General, the Ministry of Children and
Youth Services; the Ministry of Health, the Ministry of Corrections and Public Safety, the
MP Barrie-Springwater-Oro-Medonte; the MP Simcoe North; the Leader of the
Progressive Conservative Party and MPP Simcoe North; and the City of Orillia be
advised of Council's decision under the Mayor's signature.
Carried.
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Council Minutes — Wednesday, January 25, 2017.
14. Consent Agenda:
a) Announcements of Interest to the Public:
1. Orillia & Area Physician Recruitment & Retention Committee, Winter Wonderland,
Friday, February 24, 2017, The Orillia Public Library, 7:00p.m.-11:00p.m.
2. Township of Oro-Medonte, 2017 Oro-Medonte Citizen of the Year and Ontario Senior
of the Year Nomination Notice.
3. Ontario Energy Board Public Hearing Notice, Enbridge Gas Distribution Inc. has
applied to Renew its Natural Gas Franchise Agreement for the Township of Oro-
Medonte, Active Participation Deadline due by January 30, 2017.
b) Correspondence received January 17, 2017 from Chris Ballard, Minister, Ministry of
Housing re: The Promoting Affordable Housing Act, 2016.
Staff Recommendation: Receive.
Motion No. C170125-25
Moved by Crawford, Seconded by Macpherson
Be it resolved that the staff recommendations with respect to the items listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Orillia & Area Physician Recruitment & Retention Committee, Winter Wonderland,
Friday, February 24, 2017, The Orillia Public Library, 7:00p.m.-11:00p.m.
2. Township of Oro-Medonte, 2017 Oro-Medonte Citizen of the Year and Ontario Senior
of the Year Nomination Notice.
3. Ontario Energy Board Public Hearing Notice, Enbridge Gas Distribution Inc. has
applied to Renew its Natural Gas Franchise Agreement for the Township of Oro-
Medonte, Active Participation Deadline due by January 30, 2017.
b) Correspondence received January 17, 2017 from Chris Ballard, Minister, Ministry of
Housing re: The Promoting Affordable Housing Act, 2016.
Received.
Carried.
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Council Minutes — Wednesday, January 25, 2017.
15. Communications/Petitions:
a) Correspondence from Association of Municipalities of Ontario (AMO) re: AMO Annual
General Meeting and Annual Conference, August 13-16, 2017, Ottawa.
Motion No. C170125-26
Moved by Jermey, Seconded by Hall
Be it resolved
1. That the correspondence from Association of Municipalities of Ontario (AMO) re: AMO
Annual General Meeting and Annual Conference, August 13-16, 2017, Ottawa be
received.
2. That Councillors Hall, Crawford, Macpherson and Coutanche be authorized to attend.
3. And That the CAD's Office RSVP accordingly.
Carried.
b) Correspondence dated January 9, 2017 from Gayle Wood, CAO, Nottawasaga Valley
Conservation Authority (NVCA) re: NVCA 2017 Municipal Levy.
Motion No. C170125-27
Moved by Crawford, Seconded by Macpherson
Be it resolved
1. That the correspondence dated January 9, 2017 from Gayle Wood, CAO, Nottawasaga
Valley Conservation Authority (NVCA) re: NVCA 2017 Municipal Levy be received.
2. That subject to ratification of the Township of Oro-Medonte's 2017 Budget, the Township
of Oro-Medonte chooses to phase in the NVCA Asset Levy over 4 years.
3. And That the NVCA be advised of Council's decision under the Director, Legislative
Services/Clerk's signature.
Carried.
16. Notice of Motions:
None.
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Council Minutes — Wednesday, January 25, 2017.
17. By -Laws:
a) By -Law No. 2017-011: A By-law to Amend By-law 2016-063, "Being a By-law to
Appoint Building Inspectors".
b) By -Law No. 2017-013: A By-law to Appoint a Meeting Investigator and Repeal By -
Law No. 2016-013.
Motion No. C170125-28
Moved by Jermey, Seconded by Hall
Be it resolved that
a) By -Law No. 2017-011: A By-law to Amend By-law 2016-063, "Being a By-law to Appoint
Building Inspectors".
b) By -Law No. 2017-013: A By-law to Appoint a Meeting Investigator and Repeal By -Law
No. 2016-013.
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
Carried.
Council recessed at 12:00 p.m. and reconvened at 12:45 p.m.
18. Closed Session Items (Unfinished Items):
Motion No. C170125-29
Moved by Crawford, Seconded by Macpherson
Whereas the agenda for the Council meeting of January 25, 2017 includes a Closed Session
matter regarding litigation affecting the municipality (Burl's Creek).
And Whereas Council considered the matter early in the meeting and rose and reported on
the matter.
And Whereas prior to the Council meeting of January 25, 2017 being adjourned, additional
information with respect to the litigation affecting the municipality (Burl's Creek) has become
known.
Now Therefore Be it resolved that the provisions of Procedural By-law No. 2015-203 be
waived to permit further discussion on the matter.
And That we do now go in Closed Session at 12:45 p.m. to discuss
• litigation affecting the municipality (Burl's Creek).
Carried.
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Council Minutes — Wednesday, January 25, 2017.
Motion No. C170125-30
Moved by Hall, Seconded by Jermey
Be it resolved that we do now Rise at 12:56 p.m. and Report on the Closed Session Items
4d) Robin Dunn, CAO re: Litigation affecting the municipality (Burl's Creek).
Carried.
The following staff were present: Robin Dunn, Chief Administrative Officer; Paul Gravelle,
Director, Finance/Treasurer/Deputy CAO; Doug Irwin, Director, Legislative Services/Clerk;
Donna Hewitt, Director, Corporate & Strategic Initiatives; Andria Leigh, Director,
Development Services; Shawn Binns, Director, Operations and Community Services; Hugh
Murray, Fire Chief; Tamara Obee, Manager, Human Resources, Health & Safety.
Motion No. C170125-31
Moved by Jermey, Seconded by Hall
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO re:
Litigation affecting the municipality (Burl's Creek) be received.
Carried.
19. Confirmation By -Law:
a) By -Law No. 2017-010: Being a by-law to confirm the proceedings of the Council
meeting held on Wednesday, January 25, 2017.
Motion No. C170125-32
Moved by Macpherson, Seconded by Crawford
Be it resolved that By -Law No. 2017-010: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, January 25, 2017 be read a first, second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
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Council Minutes — Wednesday, January 25, 2017.
20.Questions from the Public Clarifying an Agenda Item:
Questions from the Public Clarifying an Agenda Item provides an opportunity for the
members of the public to seek clarification with respect to the decision which was made on
an agenda item, the meaning of the decision and the next steps as a result of the decision.
No one posed a question.
21.Adjournment:
a) Motion to Adjourn.
Motion No. C170125-33
Moved by Hall, Seconded by Jermey
Be it resolved that we do now adjourn at 4:24 p.m.
Carried.
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