01 11 2017 Council Meeting Minutes6 Township of
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Proud Heritage, Eliciting Future
Wednesday, January 11, 2017
The Township of Oro-Medonte
Council Meeting Minutes
Council Chambers
2014-2018 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Barbara Coutanche
Councillor Scott Macpherson
Councillor Phil Hall
Councillor John Crawford
Councillor Scott Jermey
Time: 9:01 a.m.
Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director,
Present: Finance/Treasurer/Deputy CAO; Doug Irwin, Director, Legislative
Services/Clerk; Donna Hewitt, Director, Corporate & Strategic Initiatives;
Shawn Binns, Director, Operations and Community Services; Curtis
Shelswell, Chief Municipal Law Enforcement Officer; Janette Teeter,
Supervisor, Clerk's Services/Deputy Clerk
1. Call to Order- Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
moment of reflection.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C170111-1
Moved by Hall, Seconded by Jermey
Be it resolved that the agenda for the Council meeting of Wednesday, January 11, 2017 be
received and adopted, as amended, to withdraw Item 12e) Robin Dunn, CAO re: 2017
Budget Overview;
And that the correspondence dated January 9, 2017 from Allan Baker with respect to Item
8a) be received.
Carried.
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Council Minutes — Wednesday, January 11, 2017.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C170111-2
Moved by Coutanche, Seconded by Crawford
Be it resolved that we do now go in Closed Session at 9:02 a.m. to discuss
• labour relations/employee negotiations (Staffing).
Carried.
b) Motion to Rise and Report.
Motion No. C170111-3
Moved by Jermey, Seconded by Hall
Be it resolved that we do now Rise at 9:53 a.m. and Recess until 10:00 a.m. at which time
we shall Report on the Closed Session Item 4c) Robin Dunn, CAO re: Labour
relations/employee negotiations (Staffing).
Carried.
c) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director, Legislative Services/Clerk; Donna Hewitt, Director, Corporate & Strategic Initiatives.
Motion No. C170111-4
Moved by Crawford, Seconded by Coutanche
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO re:
Labour relations/employee negotiations (Staffing) be received.
Carried.
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Council Minutes — Wednesday, January 11, 2017.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, December 14, 2016.
Motion No. C170111-5
Moved by Hall, Seconded by Jermey
Be it resolved that the draft minutes of the Council meeting held on Wednesday, December
14, 2016 be received and adopted as printed and circulated.
Carried.
b) Minutes of Council meeting held on Wednesday, December 21, 2016.
Motion No. C170111-6
Moved by Coutanche, Seconded by Macpherson
Be it resolved that the draft minutes of the Council meeting held on Wednesday, December
21, 2016 be received and adopted as printed and circulated.
Carried.
c) Minutes of Special Council meeting held on Wednesday, December 21, 2016.
Motion No. C170111-7
Moved by Jermey, Seconded by Hall
Be it resolved that the draft minutes of the Special Council meeting held on Wednesday,
December 21, 2016 be received and adopted as printed and circulated.
Carried.
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Council Minutes — Wednesday, January 11, 2017.
6. Recognition of Achievements:
a) Letters of Appreciation to Oro-Medonte Fire & Emergency Services from:
1. Mary McEvoy; and
2. The Svanda Family.
Motion No. C170111-8
Moved by Macpherson, Seconded by Coutanche
Be it resolved
1. That the Letters of Appreciation to Oro-Medonte Fire & Emergency Services from:
Mary McEvoy; and
The Svanda Family
be received.
2. And That the Oro-Medonte Fire & Emergency Services be recognized under the Mayor's
signature.
Carried.
7. Public Meetings:
None.
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Council Minutes — Wednesday, January 11, 2017.
8. Deputations:
a) David McKee, President, 1182631 Ontario Limited re: Request for 2013, 2014 and 2015
Reassessed Tax Amounts Relief.
Motion No. C170111-9
Moved by Hall, Seconded by Jermey
Be it resolved
1. That the correspondence presented by David McKee, President, 1182631 Ontario Limited
re: Request for 2013, 2014 and 2015 Reassessed Tax Amounts Relief be received.
2. And Whereas the 2013, 2014 and 2015 Reassessed Tax Amounts include 3 components,
being Township $4,351.50, County $3,455.16 and Education $11,129.86, for a total of
$18,936.52.
3. And Whereas the interest charged to date is $3,412.98.
4. Now Therefore Be it Resolved That the accrued interest be waived in the amount of
$3,412.98.
5. And that the applicant be advised of Council's decision under the Deputy Treasurer's
signature.
Carried.
Motion No. C170111 -1 0
Moved by Macpherson, Seconded by Crawford
Be it resolved that in support of the Township's Strategic Goal of Balanced Growth, and the
local Business Community within the Township of Oro-Medonte, the Township forward
correspondence, under the Mayor's signature, to the Premier of Ontario and the Municipal
Property Assessment Corporation (MPAC) outlining the Township's concerns over the
impacts to businesses, such as 1182631 Ontario Limited, with respect to the 3 year tax
reassessment process undertaken by MPAC.
Carried.
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Council Minutes —Wednesday, January 11, 2017.
9. Presentations:
a) 2017 Budget Presentations:
1. Gayle Wood, CAO; Sheryl Flannagan, Director, Corporate Services, Nottawasaga
Valley Conservation Authority.
2. Michael Walters, CAO, Lake Simcoe Region Conservation Authority.
3. Julie Cayley, General Manager and Keith Sherman, Severn Sound Environmental
Association.
4. Tracy Roxborough, Sustainability Coordinator, Sustainable Severn Sound (SSS).
5. Jennifer Whitley, Executive Director, Ontario's Lake Country.
Sustainable Severn Sound distributed a 2016 Municipal Sustainability Report Card to
members of Council and staff.
Motion No. C170111 -1 1
Moved by Jermey, Seconded by Hall
Be it resolved that the 2017 Budget PowerPoint presentations presented by
1. Gayle Wood, CAO; Sheryl Flannagan, Director, Corporate Services, Nottawasaga
Valley Conservation Authority.
2. Michael Walters, CAO, Lake Simcoe Region Conservation Authority.
3. Julie Cayley, General Manager and Keith Sherman, Severn Sound Environmental
Association.
4. Tracy Roxborough, Sustainability Coordinator, Sustainable Severn Sound (SSS).
5. Jennifer Whitley, Executive Director, Ontario's Lake Country.
be received and referred to the 2017 budget deliberations.
Carried.
10. Identification From the Public of an Agenda Item of Interest:
Provides an opportunity for members of the public to identify an agenda item which the
public member may request be brought forward and considered earlier in the meeting.
11. Open Forum:
One individual provided a comment not related to an agenda item.
Page 6 of 15
Council Minutes — Wednesday, January 11, 2017.
Motion No. C170111-12
Moved by Crawford, Seconded by Macpherson
Be it resolved that Rule 14.21 a) of Procedural By-law No. 2015-203 be suspended in order
to allow the meeting to proceed past the 4 hour adjournment requirement.
Carried.
12. Reports of Municipal Officers:
a) Report No. F12017-01, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO re:
Statement of Accounts — December 31, 2016.
otion No. C170111-13
Moved by Macpherson, Seconded by Crawford
Be it resolved
1. That Report No. F12017-01, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO re:
Statement of Accounts — December 31, 2016 be received for information only.
2. And that the accounts for the month of December totalling $8,043,089.55 be received.
Carried.
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Council Minutes —Wednesday, January 11, 2017.
b) Report No. LS2017-01, Doug Irwin, Director, Legislative Services/Clerk re: 2018
Municipal Election, Vote Method.
Motion No. C170111-14
Moved by Hall, Seconded by Jermey
Be it resolved
1. That Report No. LS2017-01, Doug Irwin, Director, Legislative Services/Clerk re: 2018
Municipal Election, Vote Method be received and adopted
2. That Motion No. C1 61109-35 of the November 9, 2016 Council meeting with respect to
conducting the 2018 Municipal Election utilizing a traditional paper ballot and vote -
counting equipment be rescinded.
3. That the 2018 Municipal Election be conducted using only the alternative voting method
of internet/telephone voting.
4. That the Clerk be authorized to select an appropriate vendor for the alternative voting
method of internet/telephone voting.
5. And That the necessary by-law for the alternative voting method be brought forward for
Council's ratification.
Defeated.
Recorded Vote Requested by Councillor Hall
Councillor Hall
Yea
Deputy Mayor Hough
Nay
Councillor Jermey
Yea
Councillor Macpherson
Nay
Councillor Coutanche
Yea
Councillor Crawford
Nay
Mayor H.S. Hughes
Nay
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Council Minutes —Wednesday, January 11, 2017.
c) Report No. LS2017-02, Doug Irwin, Director, Legislative Services/Clerk re: Set Fines for
Draft By-law No. 2017-007 [Refer to Item 17b)].
Motion No. C170111-15
Moved by Macpherson, Seconded by Crawford
Be it resolved
1. That Report No. LS2017-02, Doug Irwin, Director, Legislative Services/Clerk re: Set Fines
for Draft By-law No. 2017-007 be received and adopted.
2. That the following set fine related to the Draft By-law No. 2017-007, "A By-law to Amend
By-law No. 2012-168, Being a By-law to provide for the restricting of parking, standing and
stopping on highways or parts of highways under the jurisdiction of The Corporation of the
Township of Oro-Medonte" be approved.
Item
Short Form Wording
Provisions Creating
Set Fine
or Defining Offence
Early Payment
within 7 days
GENERAL REGULATIONS
1
Stop in a no stopping zone.
9.2.1
$40.00
$60.00
3. And further that the Clerk forward the appropriate documentation to the Ministry of Attorney
General for approval upon Draft By-law No. 2017-007 being enacted.
Carried.
d) Doug Irwin, Director, Legislative Services/Clerk re: Request to Amend Commencement
Time of January 25, 2017 Council Meeting.
Motion No. C170111-16
Moved by Jermey, Seconded by Hall
Be it resolved
1. That the verbal information presented by Doug Irwin, Director, Legislative Services/Clerk
re: Request to Amend Commencement Time of January 25, 2017 Council Meeting be
received.
2. That the January 25, 2017 Council meeting be rescheduled from 7:00 p.m. - Open
Session to 10:00 a.m. - Open Session.
3. And That the Clerk's Office advise the public and staff of Council's decision.
Carried.
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Council Minutes —Wednesday, January 11, 2017.
e) Robin Dunn, CAO re: 2017 Budget Overview.
This item was withdrawn and is to be addressed at the January 13, 2017 Special
Council meeting in conjunction with Item 4a).
13. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following members of Council provided updates: Deputy Mayor Hough and
Councillors Coutanche and Jermey.
b) Councillor Crawford, re: Orillia & Area Physician Recruitment & Retention Committee,
Winter Wonderland, Friday, February 24, 2017, The Orillia Public Library, 7:00p.m.-
11:00p.m.
Motion No. C170111-17
Moved by Hall, Seconded by Jermey
Be it resolved
1. That the correspondence presented by Councillor Crawford, on behalf of Orillia & Area
Physician Recruitment & Retention Committee re: Winter Wonderland, Friday, February
24, 2017, The Orillia Public Library, 7:00p.m.-11:00p.m. be received.
2. That Mayor H.S. Hughes, Deputy Mayor Hough, and Councillors Jermey, Coutanche and
Macpherson be authorized to attend without per diem or mileage.
3. And That the CAO's Office RSVP accordingly.
Carried.
14. Consent Agenda:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, 2017 Oro-Medonte Citizen of the Year and Ontario Senior
of the Year Nomination Notice.
b) Severn Sound Environmental Association, Board Meeting Package re: 3rd Quarter,
October 14, 2016 meeting:
1. Approved Minutes from July 15th, 2016;
2. List of Motions as a result from the October 14th, 2016 SSEA Board Meeting;
3. Agenda and Reports for October 14th, 2016 SSEA Board Meeting.
Staff Recommendation: Receive.
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Council Minutes — Wednesday, January 11, 2017.
c) Minutes of Sustainability Severn Sound meetings held on November 3 and December 8,
2016.
Staff Recommendation: Receive.
d) Minutes of Barrie Public Library Board meeting held on November 24, 2016.
Staff Recommendation: Receive.
e) Minutes of Lake Simcoe Region Conservation Authority meeting held on November 25,
2016.
Staff Recommendation: Receive.
f) Nottawasaga Valley Conservation Authority, minutes of meeting held on November 25,
2016 and highlights of meeting held on December 16, 2016.
Staff Recommendation: Receive.
g) Correspondence dated December 6, 2016 from Kathleen Wynne, Premier re: Support for
Ontario's Electrical Bills.
Staff Recommendation: Receive.
h) Correspondence dated December 8, 2016 from Kathleen Wynne, Premier re: Bill 9, End
Age Discrimination Against Stroke Recovery Patients Act, 2016.
Staff Recommendation: Receive.
i) Correspondence dated December 12, 2016 from Kathleen Wynne, Premier re: Schedule
5 of Bill 7, Promoting Affordable Housing Act, 2016, Amends The Residential Tenancies
Act, 2006.
Staff Recommendation: Receive.
j) Correspondence dated December 8, 2016 from Yasir Naqvi, Attorney General re:
Municipal Resolution on Anti -Human Trafficking Task Force and Bill 158, Saving the Girl
Next Door Act, 2016.
Staff Recommendation: Receive.
k) County of Simcoe, Library Co-operative Annual Report Communities 2015.
Staff Recommendation: Receive.
1) Correspondence dated December 23, 2016 from Harry Patterson, President, Crime
Stoppers Simcoe Dufferin Muskoka re: Request for Proclamation, January, 2017 as
"Crime Stoppers Month".
Staff Recommendation: Receive, Proclaim, Post on Township's Website.
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Council Minutes —Wednesday, January 11, 2017.
Motion No. C170111-18
Moved by Crawford, Seconded by Macpherson
Be it resolved that the staff recommendations with respect to the items listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, 2017 Oro-Medonte Citizen of the Year and Ontario Senior
of the Year Nomination Notice.
b) Severn Sound Environmental Association, Board Meeting Package re: 3rd Quarter,
October 14, 2016 meeting:
1. Approved Minutes from July 15th, 2016;
2. List of Motions as a result from the October 14th, 2016 SSEA Board Meeting;
3. Agenda and Reports for October 14th, 2016 SSEA Board Meeting.
Received.
c) Minutes of Sustainability Severn Sound meetings held on November 3 and December 8,
2016.
Received.
d) Minutes of Barrie Public Library Board meeting held on November 24, 2016.
Received.
e) Minutes of Lake Simcoe Region Conservation Authority meeting held on November 25,
2016.
Received.
f) Nottawasaga Valley Conservation Authority, minutes of meeting held on November 25,
2016 and highlights of meeting held on December 16, 2016.
Received.
g) Correspondence dated December 6, 2016 from Kathleen Wynne, Premier re: Support for
Ontario's Electrical Bills.
Received.
h) Correspondence dated December 12, 2016 from Kathleen Wynne, Premier re: Schedule
5 of Bill 7, Promoting Affordable Housing Act, 2016, Amends The Residential Tenancies
Act, 2006.
Received.
i) Correspondence dated December 8, 2016 from Kathleen Wynne, Premier re: Bill 9, End
Age Discrimination Against Stroke Recovery Patients Act, 2016.
Received.
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Council Minutes — Wednesday, January 11, 2017.
j) County of Simcoe, Library Co-operative Annual Report Communities 2015.
Received.
k) Correspondence dated December 8, 2016 from Yasir Naqvi, Attorney General re:
Municipal Resolution on Anti -Human Trafficking Task Force and Bill 158, Saving the Girl
Next Door Act, 2016.
Received.
1) Correspondence dated December 23, 2016 from Harry Patterson, President, Crime
Stoppers Simcoe Dufferin Muskoka re: Request for Proclamation, January, 2017 as
"Crime Stoppers Month".
Received, Proclaimed, Posted on Township's Website.
Carried.
15. Communications/Petitions:
a) Correspondence dated January 6, 2017 from Michael Walters, Chief Administrative
Officer, Lake Simcoe Region Conservation Authority (LSRCA) re: Annual General
Meeting, Friday, January 27, 2017, 10:OOa.m.-2:OOp.m., Old Town Hall, 460 Botsford
Street, Newmarket.
Motion No. C170111-19
Moved by Jermey, Seconded by Hall
Be it resolved that the correspondence dated January 6, 2017 from Michael Walters, Chief
Administrative Officer, Lake Simcoe Region Conservation Authority (LSRCA) re: Annual
General Meeting, Friday, January 27, 2017, 10:00a.m.-2:00p.m., Old Town Hall, 460
Botsford Street, Newmarket be received.
Carried.
16. Notice of Motions:
None.
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Council Minutes —Wednesday, January 11, 2017.
17. By -Laws:
a) By -Law No. 2017-004: A By-law to provide for an interim tax levy and to provide for
the payment of taxes and to provide for penalty and interest.
b) By -Law No. 2017-007: A By-law to Amend By-law No. 2012-168, Being a By-law to
provide for the restricting and regulating of parking, standing and stopping on
highways or parts of highways under the jurisdiction of The Corporation of The
Township of Oro-Medonte "Parking By-law".
Motion No. C170111-20
Moved by Macpherson, Seconded by Crawford
Be it resolved that
a) By -Law No. 2017-004: A By-law to provide for an interim tax levy and to provide for the
payment of taxes and to provide for penalty and interest.
b) By -Law No. 2017-007: A By-law to Amend By-law No. 2012-168, Being a By-law to
provide for the restricting and regulating of parking, standing and stopping on highways or
parts of highways under the jurisdiction of The Corporation of The Township of Oro-
Medonte "Parking By-law"
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
Carried.
18. Closed Session Items (Unfinished Items):
None.
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Council Minutes —Wednesday, January 11, 2017.
19. Confirmation By -Law:
a) By -Law No. 2017-002: Being a by-law to confirm the proceedings of the Council
meeting held on Wednesday, January 11, 2017.
Motion No. C170111-21
Moved by Hall, Seconded by Jermey
Be it resolved that By -Law No. 2017-002: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, January 11, 2017 be read a first, second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
20. Questions from the Public Clarifying an Agenda Item:
Questions from the Public Clarifying an Agenda Item provides an opportunity for the
members of the public to seek clarification with respect to the decision which was made
on an agenda item, the meaning of the decision and the next steps as a result of the
decision.
One person posed a question and provided a statement not related to an agenda item.
21.Adjournment:
a) Motion to Adjourn.
Motion No. C170111-22
Moved by Crawford, Seconded by Macpherson
Be it resolved that we do now adjourn at 1:20 p.m.
Cl k, J. o glas Irwin
Carried.
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