12 21 2016 SpCouncil Meeting MinutesTowruAip of
Proud Heritage, Exciting Future
Wednesday, December 21, 2016
The Township of Oro-Medonte
Special Council Meeting Minutes
Council Chambers
2014-2018 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Barbara Coutanche
Councillor Scott Macpherson
Councillor Phil Hall
Councillor John Crawford
Councillor Scott Jermey (left @ 3:14 p.m.)
Time: 11:01 a.m.
Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director,
Present: Finance/Treasurer/Deputy CAO; Andria Leigh, Director, Development
Services; Donna Hewitt, Director, Corporate & Strategic Initiatives; Shawn
Binns, Director, Operations and Community Services; Hugh Murray, Fire
Chief; Tamara Obee, Manager, Human Resources, Health & Safety; Lisa
McNiven, Manager, Operations; Scott Thompson, Operations, Technical
Coordinator; Roz Llewellyn, Coordinator, Community Recreation; Janette
Teeter, Supervisor, Clerk's Services/Deputy Clerk; Samah Othman,
Supervisor, Communications and Customer Service; Darcy Brooke-
Bisschop, Coordinator, Economic Development/Communications
1. Call to Order -Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
moment of reflection.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC161221-1
Moved by Crawford, Seconded by Hall
Be it resolved that the agenda for the Special Council meeting of Wednesday,
December 21, 2016 be received and adopted.
Carried.
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Special Council Minutes — Wednesday, December 21, 2016.
3. Disclosure of Pecuniary Interest:
None declared.
4. Reports of Municipal Officers:
a) Report No. CS12016-32, Donna Hewitt, Director, Corporate & Strategic Initiatives re:
Administrative Service Review (ASR) = Consulting Services Award - RFP CSI -CS 2016-
01.
Motion No. SC161221-2
Moved by Macpherson, Seconded by Coutanche
Be it resolved
1. That Report No. CS12016-32, Donna Hewitt, Director, Corporate & Strategic
Initiatives re: Administrative Service Review (ASR) — Consulting Services Award -
RFP CSI -CS 2016-01 be received and adopted.
2: That the Request for Proposal (RFP) CSI -CS 2016-01 — Administrative Services
Review be awarded to Western Management Consultants (WMC) in the amount of
$26,500 plus HST.
3. That staff be directed to execute the necessary contract.
4. And that the proponents be advised of Council's decision under the Director,
Corporate and Strategic Initiatives' signature.
Carried.
b) Shawn Binns, Director, Operations and Community Services re: Winter Operations -
Snow Removal.
Motion No. SC161221-3
Moved by Hall, Seconded by Crawford
Be it resolved that the PowerPoint presentation presented by Shawn Binns, Director,
Operations and Community Services re: Winter Operations - Snow Removal be
received with thanks.
Carried.
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Special Council Minutes — Wednesday, December 21, 2016.
5. Reports of Members of Council:
a) Mayor H.S. Hughes and Councillor Jermey, Chair, Heritage Committee re: 2017 Doors
Open Event.
Motion No. SC161221-4
Moved by Coutanche, Seconded by Macpherson
Be it resolved
1. That the verbal information presented by Mayor H.S. Hughes and Councillor Jermey,
Chair, Heritage Committee re: 2017 Doors Open Event be received.
2. That the Township of Oro-Medonte is unable to participate individually in the Doors
Open event in 2017.
3. That, per Motion No. C161214-10 of the December 14, 2016 Council meeting, re: the
allocation of $1,500 be rescinded.
4. That the Coordinator, Community Recreation contact member Municipalities and
Regional Partners/Ontario's Lake Country to inquire if there is an interest in a
partnership for 2018.
5. And That the Coordinator, Community Recreation advise the Heritage Committee of
Council's decision.
Carried.
Motion No. SC161221-5
Moved by Coutanche, Seconded by Macpherson
Be it resolved that staff explore opportunities to showcase and promote the preservation
of Township properties of cultural/heritage significance and possible funding
opportunities.
Carried.
Council consented to allow members of Council to provide comments regarding updates
to Council representatives.
The following members of Council provided updates: Mayor Hughes, Deputy Mayor
Hough and Councillors Coutanche, Macpherson and Hall.
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Special Council Minutes — Wednesday, December 21, 2016.
6. By -Laws:
a) By -Law No. 2016-199: A By-law to Amend By-law 2008-074, "A By-law to Appoint a
Deputy Chief Building Official'.
Motion No. SC161221-6
Moved by Crawford, Seconded by Hall
Be it resolved that By -Law No. 2016-199: A By-law to Amend By-law 2008-074, "A By-
law to Appoint a Deputy Chief Building Official' be read a first, second and third time,
passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor.
Carried.
Council recessed at 12:44 p.m. and reconvened at 1:14 p.m.
7. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. SC161221-7
Moved by Macpherson, Seconded by Jermey
Be it resolved that we do now go in Closed Session at 1:15 p.m. to discuss
• acquisition/disposition of land (Facility Update);
• labour relations/employee negotiations (Facility Update); (Staffing)
• litigation affecting the municipality (OMB Appeal — Zoning By-law Amendment 2015-
ZBA-01 (Lazy Dayz)); (Horseshoe Valley Lands)
• Solicitor -client privilege; (Horseshoe Valley Lands).
Carried.
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Special Council Minutes — Wednesday, December 21, 2016.
b) Motion to Rise and Report.
Motion No. SC161221-8
Moved by Hall, Seconded by Crawford
Be it resolved that we do now Rise at 4:03 p.m. and Report on the Closed Session
Items 7
c) Andria Leigh, Director, Development Services re: Litigation affecting the municipality
(OMB Appeal — Zoning By-law Amendment 2015-ZBA-01 (Lazy Dayz)).
d) Robin Dunn, CAO re: Solicitor -client privilege; Litigation affecting the municipality
(Horseshoe Valley Lands).
e) Hugh Murray, Fire Chief re: Acquisition/disposition of land; Labour
relations/employee negotiations (Facility Update).
f) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing).
Carried.
c) Andria Leigh, Director, Development Services re: Litigation affecting the municipality
(OMB Appeal — Zoning By-law Amendment 2015-ZBA-01 (Lazy Dayz)).
The following staff were present: Robin Dunn, Chief Administrative Officer; Andria
Leigh, Director, Development Services; Donna Hewitt, Director, Corporate & Strategic
Initiatives; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk.
Motion No. SC161221-9
Moved by Hall, Seconded by Macpherson
Be it resolved
1. That the confidential correspondence dated December 21, 2016 from Andrea
Skinner, Aird & Berlis LLP and confidential verbal information presented by Andria
Leigh, Director, Development Services re: Litigation affecting the municipality (OMB
Appeal — Zoning By-law Amendment 2015-ZBA-01 (Lazy Dayz)) be received.
2. That staff proceed in accordance with the Option recommended by Aird & Berlis
LLP.
3. And That staff bring forward the necessary licensing or other regulatory controls.
Carried.
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Special Council Minutes — Wednesday, December 21, 2016.
d) Robin Dunn, CAO re: Solicitor -client privilege; Litigation affecting the municipality
(Horseshoe Valley Lands).
The following staff were present: Robin Dunn, Chief Administrative Officer; Andria
Leigh, Director, Development Services; Donna Hewitt, Director, Corporate & Strategic
Initiatives; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk.
Motion No. SC161221-10
Moved by Coutanche, Seconded by Hall
Be it resolved that the confidential correspondence dated December 12, 2016 from
Brahm Rose, Rosen Goldberg and presented by Robin Dunn, CAO re: Solicitor -client
privilege; Litigation affecting the municipality (Horseshoe Valley Lands) be received.
Carried.
e) Hugh Murray, Fire Chief re: Acquisition/disposition of land; Labour relations/employee
negotiations (Facility Update).
The following staff were present: Robin Dunn, Chief Administrative Officer; Paul
Gravelle, Director, Finance/Treasurer/Deputy CAO; Andria Leigh, Director,
Development Services; Donna Hewitt, Director, Corporate & Strategic Initiatives; Hugh
Murray, Fire Chief; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk.
Motion No. SC161221-11
Moved by Coutanche, Seconded by Macpherson
Be it resolved
1. That the Confidential Report No. FD2016-13, Hugh Murray, Fire Chief re:
Acquisition/disposition of land; Labour relations/employee negotiations (Facility
Update) be received and adopted.
2. And That staff proceed as directed.
Carried.
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Special Council Minutes — Wednesday, December 21, 2016.
f) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing).
Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk, delegated her authority
under Section 228(4) of the Municipal Act, S.O. 2001, c.25, as amended, with regard to
the Closed Session item of the December 21, 2016 Special Council Meeting, Agenda
Item 4f) [Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing)] to
Robin Dunn, Chief Administrative Officer of the Township of Oro-Medonte.
The following staff were present: Robin Dunn, Chief Administrative Officer.
Motion No. SC161221-12
Moved by Hall, Seconded by Coutanche
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO
re: Labour relations/employee negotiations (Staffing) be received.
Carried.
8. Confirmation By -Law:
a) By -Law No. 2016-198: Being a by-law to confirm the proceedings of the Special
Council meeting held on Wednesday, December 21, 2016.
Motion No. SC161221-13
Moved by Macpherson, Seconded by Crawford
Be it resolved that By -Law No. 2016-198: Being a by-law to confirm the proceedings of
the Special Council meeting held on Wednesday, December 21, 2016 be read a first,
second and third time, passed, be engrossed by the Deputy Clerk, signed and sealed
by the Mayor.
Carried.
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Special Council Minutes — Wednesday, December 21, 2016.
9. Adjournment:
a) Motion to Adjourn.
Motion No. SC161221-14
Moved by Coutanche, Seconded by Hall
Be it resolved that we do now adjourn at 4:05 p.m.
Depdiy Clerk, Janette Teeter
Carried.
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