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11 23 2016 Council Meeting MinutesTownship of &("Me Proud Heritage, Exciting Future Wednesday, November 23, 2016 Present: Mayor H.S. Hughes The Township of Oro-Medonte Council Meeting Minutes Council Chambers 2014-2018 Council Deputy Mayor Ralph Hough Councillor Barbara Coutanche (arrived at 2:36 p.m.) Councillor Scott Macpherson Councillor Phil Hall Councillor John Crawford Councillor Scott Jermey Time: 2:31 p.m. Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director, Present: Finance/Treasurer/Deputy CAO; Doug Irwin, Director, Legislative Services/Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director, Corporate & Strategic Initiatives; Hugh Murray, Fire Chief; Tamara Obee, Manager, Human Resources, Health & Safety; Curtis Shelswell, Chief Municipal Law Enforcement Officer; Michelle Jakobi, Manager, Environmental Services Compliance & Capital Projects; Samah Othman, Supervisor, Communications and Customer Service; Darcy Brooke-Bisschop, Coordinator, Economic Development/Communications; Chris Williams, Aird & Berlis LLP via teleconference 1. Call to Order - Moment of Reflection: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a moment of reflection. Page 1 of 21 Council Meeting Minutes — Wednesday, November 23, 2016 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. C161123-1 Moved by Crawford, Seconded by Hall Be it resolved that the agenda for the Council meeting of Wednesday, November 23, 2016 be received and adopted. And that correspondence dated November 21, 2016 from Michael G. Brennan re: Item 15c) Correspondence received November 14, 2016 from Sean Carter, Angus Treetop Holdings Ltd. re: Request for Exemption from By -Law No. 2016-056, "Being a By-law to Prohibit and Regulate the placing, dumping or removal of fill and the alteration of the grade within the Township of Oro-Medonte (Site Alteration By-law)" be received. And that Item 15c) Correspondence received November 14, 2016 from Sean Carter, Angus Treetop Holdings Ltd. re: Request for Exemption from By -Law No. 2016-056, "Being a By-law to Prohibit and Regulate the placing, dumping or removal of fill and the alteration of the grade within the Township of Oro-Medonte (Site Alteration By-law)" be withdrawn at the request of the applicant. Carried. 3. Disclosure of Pecuniary Interest: None Declared. Motion No. C161123-2 Moved by Macpherson, Seconded by Jermey Be it resolved that Rule 14.20 of Procedural By-law 2015-203, as amended, be suspended in order to allow the meeting to proceed past the 4 hour adjournment. Carried. Page 2 of 21 Council Meeting Minutes — Wednesday, November 23, 2016 4. Closed Session Items: a) Motion to go In Closed Session. otion No. C161123-3 Moved by Macpherson, Seconded by Jermey Be it resolved that we do now go in Closed Session at 2:34 p.m. to discuss • acquisition/disposition of land (Master Servicing Water/Waste Water); • labour relations/employee negotiations (Operations & Community Services); • litigation affecting the municipality (OMB Appeal — Zoning By-law Amendment 2015- ZBA-01 (Lazy Dayz)); (Moon Point); • litigation affecting the municipality; solicitor -client privilege (Burl's Creek); • solicitor -client privilege (Governance). Carried. b) Motion to Rise and Report. Motion No. C161123-4 Moved by Hall, Seconded by Crawford Be it resolved that we do now Rise at 5:41 p.m. and Recess until 7:00 p.m. at which time we shall Report on the Closed Session Items 4: c) Andria Leigh, Director, Development Services re: Litigation affecting the municipality (OMB Appeal — Zoning By-law Amendment 2015-ZBA-01 (Lazy Dayz)). d) Robin Dunn, CAO re: Litigation affecting the municipality; Solicitor -client privilege (Burl's Creek). e) Robin Dunn, CAO re: Solicitor -client privilege (Governance). f) Robin Dunn, CAO re: Labour relations/employee negotiations (Operations & Community Services). g) Robin Dunn, CAO; Michelle Jakobi, Manager, Environmental Services Compliance & Capital Projects re: Acquisition/disposition of land (Master Servicing Water/Waste Water). h) Robin Dunn, CAO re: Litigation affecting the municipality (Moon Point). Carried. Page 3 of 21 Council Meeting Minutes — Wednesday, November 23, 2016 c) Andria Leigh, Director, Development Services re: Litigation affecting the municipality (OMB Appeal — Zoning By-law Amendment 2015-ZBA-01 (Lazy Dayz)). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director, Legislative Services/Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director, Corporate & Strategic Initiatives; Curtis Shelswell, Chief Municipal Law Enforcement Officer; Darcy Brooke-Bisschop, Coordinator, Economic Development/Communications. Motion No. C161123-5 Moved by Coutanche, Seconded by Macpherson Be it resolved 1. That the confidential correspondence dated November 3, 2016 and confidential verbal information presented by Andria Leigh, Director, Development Services re: Litigation affecting the municipality (OMB Appeal — Zoning By-law Amendment 2015- ZBA-01 (Lazy Dayz)) be received. 2. And That staff and legal counsel proceed as directed. Carried. d) Robin Dunn, CAO re: Litigation affecting the municipality; Solicitor -client privilege (Burl's Creek). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director, Legislative Services/Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director, Corporate & Strategic Initiatives; Curtis Shelswell, Chief Municipal Law Enforcement Officer; Darcy Brooke-Bisschop, Coordinator, Economic Development/Communications; Samah Othman, Supervisor, Communications & Customer Service; Chris Williams, Aird & Berlis LLP via teleconference. Motion No. C161123-6 Moved by Crawford, Seconded by Hall Be it resolved 1. That the confidential correspondence dated November 21, 2016 and confidential verbal information presented by Robin Dunn, CAO and Chris Williams, Aird & Berlis LLP re: Litigation affecting the municipality; Solicitor -client privilege (Burl's Creek) be received. 2. And that staff proceed as directed. Carried. Page 4 of 21 Council Meeting Minutes — Wednesday, November 23, 2016 e) Robin Dunn, CAO re: Solicitor -client privilege (Governance). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director, Legislative Services/Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director, Corporate & Strategic Initiatives; Curtis Shelswell, Chief Municipal Law Enforcement Officer; Darcy Brooke-Bisschop, Coordinator, Economic Development/Communications; Samah Othman, Supervisor, Communications & Customer Service; Chris Williams, Aird & Berlis LLP via teleconference. Motion No. C161123-7 Moved by Hall, Seconded by Crawford Be it resolved that the confidential correspondence dated November 21, 2016 and confidential verbal information presented by Robin Dunn, CAO re: Solicitor -client privilege (Governance) be received.. Carried. f) Robin Dunn, CAO re: Labour relations/employee negotiations (Operations & Community Services). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director, Legislative Services/Clerk; Tamara Obee, Manager, Human Resources, Health & Safety. Motion No. C161123-8 Moved by Macpherson, Seconded by Jermey Be it resolved that the confidential verbal information presented by Robin Dunn, CAO and Tamara Obee, Manager, Human Resources, Health & Safety re: Labour relations/employee negotiations (Operations & Community Services) be received. Carried. Page 5 of 21 Council Meeting Minutes — Wednesday, November 23, 2016 g) Robin Dunn, CAO; Michelle Jakobi, Manager, Environmental Services Compliance & Capital Projects re: Acquisition/disposition of land (Master Servicing Water/Waste Water). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director, Legislative Services/Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director, Corporate & Strategic Initiatives; Michelle Jakobi, Manager, Environmental Services Compliance & Capital Projects. Motion No. C161123-9 Moved by Jermey, Seconded by Macpherson Be it resolved 1. That Confidential Report No. TES2016-33 and Confidential PowerPoint presentation presented by Robin Dunn, CAO; Michelle Jakobi, Manager, Environmental Services Compliance & Capital Projects re: Acquisition/disposition of land (Master Servicing Water/Waste Water) be received and adopted. 2. And That Council endorses the outlined projects and recommended policies, strategies and programs subject to budget ratification and the required funds being identified in the 2017 budget. Carried. h) Robin Dunn, CAO re: Litigation affecting the municipality (Moon Point). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director, Legislative Services/Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director, Corporate & Strategic Initiatives; Michelle Jakobi, Manager, Environmental Services Compliance & Capital Projects. Motion No. C161123-10 Moved by Crawford, Seconded by Hall Be it resolved that the confidential correspondence dated November 16, 2016 and presented by Robin Dunn, CAO re: Litigation affecting the municipality (Moon Point) be received. Carried Page 6of21 Council Meeting Minutes — Wednesday, November 23, 2016 5. Minutes of Council and Committees: a) Minutes of Council meeting held on Wednesday, November 9, 2016. Motion No. C161123-11 Moved by Hall, Seconded by Crawford Be it resolved that the draft minutes of the Council meeting held on Wednesday, November 9, 2016 be received and adopted as printed and circulated. Carried. b) Minutes of Special Council meeting held on Wednesday, November 16, 2016. Motion No. C161123-12 Moved by Macpherson, Seconded by Jermey Be it resolved that the draft minutes of the Special Council meeting held on Wednesday, November 16, 2016 be received and adopted as printed and circulated. Carried. 6. Recognition of Achievements: None. 7. Public Meetings: None. 8. Deputations: None. 9. Presentations: None. 10.Identification From the Public of an Agenda Item of Interest: Provides an opportunity for members of the public to identify an agenda item which the public member may request be brought forward and considered earlier in the meeting. Page 7 of 21 Council Meeting Minutes — Wednesday, November 23, 2016 11. Open Forum: No one provided comments. 12. Reports of Municipal Officers: a) Report No. F12016-20, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO re: Asset Management Plan. Motion No. C161123-13 Moved by Crawford, Seconded by Hall Be it resolved 1. That Report No. F12016-20, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO re: Asset Management Plan be received and adopted. 2. That the Asset Management Plan presented therewith be adopted. 3. And that the Asset Management Plan be posted to the Township's website. Carried. b) Report No. F12016-21, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO re: 2016 OCIF Grant. Motion No. C161123-14 Moved by Jermey, Seconded by Macpherson Be it resolved 1. That Report No. F12016-21, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO re: 2016 OCIF Grant be received and adopted. 2. That the Application of the 2016 OCIF funding as detailed in Report No. F12016-21 be approved. 3. And That the Director, Finance/Treasurer/Deputy CAO proceed accordingly. Carried. Page 8 of 21 Council Meeting Minutes — Wednesday, November 23, 2016 c) Report No. F12016-22, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO re: Statement of Accounts — October 31, 2016. Motion No. C161123-15 Moved by Hall, Seconded by Crawford Be it resolved 1. That Report No. F12016-22, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO re: Statement of Accounts — October 31, 2016 be received for information only. 2. And that the accounts for the month of October totalling $2,595,175.40 be received. Carried. d) Report No. FD2016-12, Hugh Murray, Fire Chief re: 9-1-1 C.E.R.B Services Agreement [Refer to Item 17g)]. Motion No. C161123-16 Moved by Jermey, Seconded by Coutanche Be it resolved 1. That Report No. FD2016-12, Hugh Murray, Fire Chief re: 9-1-1 C.E.R.B Services Agreement be received and adopted. 2. That the Clerk and Mayor be authorized to sign the agreement. 3. That the appropriate by-law be brought forward for Council's consideration. 4. And that the applicant be notified of Council's decision under the Fire Chief's signature. Carried. e) Report No. CS12016-29, Donna Hewitt, Director, Corporate & Strategic Initiatives re: Corporate Projects Status Update — October 2016. Motion No. C161123-17 Moved by Crawford, Seconded by Hall Be it resolved that Report No. CS12016-29, Donna Hewitt, Director, Corporate & Strategic Initiatives re: Corporate Projects Status Update — October 2016 be received for information. Carried. Page 9 of 21 Council Meeting Minutes — Wednesday, November 23, 2016 f) Report No. TES2016-32, Robin Dunn, CAO re: Water Service Connection Agreement — 1064 Line 2 South — Daniel Blandford [Refer to Item 17f)]. Motion No. C161123-18 Moved by Macpherson, Seconded by Jermey Be it resolved 1. That Report No. TES2016-32, Robin Dunn, CAO re: Water Service Connection Agreement — 1064 Line 2 South — Daniel Blandford be received and adopted. 2. That the Township of Oro-Medonte enters into a Water Service Connection Agreement with Daniel Blandford. 3. That the appropriate by-law be brought forward for Council's consideration. 4. And that Mr. Daniel Blandford be advised of Council's decision under the Manager, Environmental Services' signature. Carried. g) Report No. CS2016-23, Doug Irwin, Director, Legislative Services/Clerk re: Municipal Law Enforcement Occurrence Report January -September 2016. Motion No. C161123-19 Moved by Hall, Seconded by Crawford Be it resolved that Report No. CS2016-23, Doug Irwin, Director, Legislative Services/Clerk re: Municipal Law Enforcement Occurrence Report January -September 2016 be received for information. Carried. h) Doug Irwin, Director, Legislative Services/Clerk re: Outside Agencies and Township Committees Appointment Opportunities for 2017-2018 [from November 23, 2016 Council meeting]. Motion No. C161123-20 Moved by Jermey, Seconded by Macpherson Be it resolved 1. That Councillor Crawford be appointed to the Orillia & Area Physician Recruitment Committee for the remainder of the 2014-2018 Council term. 2. That the appropriate by-law be brought forward for Council's consideration. 3. And that the Orillia & Area Physician Recruitment Committee be advised of Council's decision under the Director, Legislative Services/Clerk's signature. Carried. Page 10 of 21 Council Meeting Minutes — Wednesday, November 23, 2016 Motion No. C161123-21 Moved by Crawford, Seconded by Hall Be it resolved 1. That Councillor Macpherson be appointed to the Lake Simcoe Region Conservation Authority for the remainder of the 2014-2018 Council term. 2. That the appropriate by-law be brought forward for Council's consideration. 3. And that Lake Simcoe Region Conservation Authority be advised of Council's decision under the Director, Legislative Services/Clerk's signature. _ Carried. Motion No. C161123-22 Moved by Macpherson, Seconded by Jermey Be it resolved 1. That Councillor Hall be appointed to the Nottawasaga Valley Conservation Authority for the remainder of the 2014-2018 Council term. 2. That the appropriate by-law be brought forward for Council's consideration. 3. And that Nottawasaga Valley Conservation Authority be advised of Council's decision under the Director, Legislative Services/Clerk's signature. Carried. Motion No. C161123-23 Moved by Hall, Seconded by Crawford Be it resolved 1. That Councillor Coutanche be appointed to the Severn Sound Environmental Association for the remainder of the 2014-2018 Council term. 2. That the appropriate by-law be brought forward for Council's consideration. 3. And that Severn Sound Environmental Association be advised of Council's decision under the Director, Legislative Services/Clerk's signature. Carried. Page 11 of 21 Council Meeting Minutes — Wednesday, November 23, 2016 Motion No. C161123-24 Moved by Hall, Seconded by Crawford Be it resolved 1. That Councillor Jermey be appointed to the Orillia Chamber of Commerce for the remainder of the 2014-2018 Council term. 2. That the appropriate by-law be brought forward for Council's consideration. 3. And that Orillia Chamber of Commerce be advised of Council's decision under the Director, Legislative Services/Clerk's signature. Carried. Motion No. C 161123-25 Moved by Crawford, Seconded by Hall Be it resolved 1. That Councillor Jermey be appointed to the Oro-Medonte Chamber of Commerce for the remainder of the 2014-2018 Council term. 2. That the appropriate by-law be brought forward for Council's consideration. 3. And that Oro-Medonte Chamber of Commerce be advised of Council's decision under the Director, Legislative Services/Clerk's signature. Carried. Motion No. C1 61123-26 Moved by Coutanche, Seconded by Macpherson Be it resolved 1. That Deputy Mayor Hough and Scott Running be appointed to the Lake Simcoe Regional Airport Board of Directors for the remainder of the 2014-2018 term. 2. That the City of Barrie and the County of Simcoe be requested to provide written confirmation in accordance with Section 6.09 of the Lake Simcoe Regional Airport Agreement of the Township of Oro-Medonte's appointment to the Lake Simcoe Regional Airport Board of Directors. 3. That the Clerk bring forward the appropriate by-law upon the acceptance by the City of Barrie and County of Simcoe. 4. And That the City of Barrie and County of Simcoe be advised of Council's decision under the Director, Legislative Services/Clerk's signature. Carried Page 12 of 21 Council Meeting Minutes — Wednesday, November 23, 2016 Motion No. C161123-27 Moved by Crawford, Seconded by Hall Be it resolved 1. That Councillor Macpherson be appointed, as Chair, to the Accessibility Advisory Committee for the remainder of the 2014-2018 Council term. 2. And That the appropriate by-law be brought forward for Council's consideration. Carried. Motion No. C161123-28 Moved by Macpherson, Seconded by Coutanche Be it resolved 1. That Councillor Jermey be appointed, as Chair, to the Heritage Committee for the remainder of the 2014-2018 Council term. 2. That Councillor Crawford be appointed, as Vice -Chair, to the Heritage Committee for the remainder of the 2014-2018 Council term. 3. And That the appropriate by-law be brought forward for Council's consideration. Carried. Motion No. C161123-29 Moved by Coutanche, Seconded by Macpherson Be it resolved 1. That Councillor Hall be appointed, as Chair, to the Human Resources Committee for the remainder of the 2014-2018 Council term. 2. That Councillor Coutanche be appointed, as Member, to the Human Resources Committee for the remainder of the 2014-2018 Council term. 3. And That the appropriate by-law be brought forward for Council's consideration. Carried. 13. Reports of Members of Council: a) Updates from Council Representatives —County of Simcoe and Township Partners and Agencies. The following members of Council provided updates: Mayor Hughes, Deputy Mayor Hough, and Councillors Coutanche, Crawford, Hall, Jermey and Macpherson: Page 13 of 21 Council Meeting Minutes — Wednesday, November 23, 2016 b) Mayor H.S. Hughes, correspondence dated November 12, 2016 from Lorne Coe, MPP Whitby -Oshawa re: Bill 9, End Age Discrimination Against Stroke Recovery Patients Act, 2016. Motion No. C161123-30 Moved by Hall, Seconded by Crawford Be it resolved 1. That the correspondence dated November 12, 2016 from Lorne Coe, MPP Whitby - Oshawa and presented by Mayor H.S. Hughes re: Bill 9, End Age Discrimination Against Stroke Recovery Patients Act, 2016 be received. 2. That The Township of Oro-Medonte supports Bill 9 which states that all stroke victims receive care regardless of their age. 3. And That Kathleen Wynne, Premier; Dr. Eric Hoskins, Minister of Health and Long Term Care; Lorne Coe, MPP Whitby -Oshawa; Patrick Brown, Leader of the Progressive Conservative Party and MPP Simcoe North; be advised of Council's decision under the Mayor's signature. Carried. c) Councillor Jermey, correspondence dated November 8, 2016 from Municipality of Neebing re: Schedule 5 of Bill 7, Promoting Affordable Housing Act, 2016, Amends The Residential Tenancies Act, 2006. Motion No. C161123-31 Moved by Crawford, Seconded by Hall Be it resolved 1. That the correspondence dated November 8, 2016 from Municipality of Neebing and presented by Councillor Jermey re: Schedule 5 of Bill 7, Promoting Affordable Housing Act, 2016, Amends The Residential Tenancies Act, 2006 be received. 2. That the Township of Oro-Medonte supports the resolution from the Municipality of Neebing to oppose to the passage of Schedule 5 of Bill 7 which will download the enforcement of residential tenancy standards to Municipalities without any compensation to the municipalities for the increased workload that will result. 3. And That Kathleen Wynne, Premier; Chris Ballard, Minister of Housing; Bill Mauro, Minister of Municipal Affairs; Association of Municipalities of Ontario, Patrick Brown, Leader of the Progressive Conservative Party and MPP Simcoe North; and the Municipality of Neebing be advised of Council's decision under the Mayor's signature. Carried. Page 14 of 21 Council Meeting Minutes — Wednesday, November 23, 2016 d) Mayor Hughes, correspondence received November 17, 2016 from Oro-Medonte Chamber of Commerce, Annual Christmas Dinner, Tuesday, December 13, 2016, 7:OOp.m.-9:OOp.m., Horseshoe Resort. Motion No. C161123-32 Moved by Macpherson, Seconded by Coutanche Be it resolved 1. That the correspondence received November 17, 2016 from Oro-Medonte Chamber of Commerce and presented by Mayor Hughes, re: Annual Christmas Dinner, Tuesday, December 13, 2016, 7:OOp.m.-9:OOp.m., Horseshoe Resort be received. 2. That Mayor Hughes, Deputy Mayor Hough and Councillors Coutanche, Crawford, Hall, Jermey and Macpherson be authorized to attend without per diem or mileage. 3. And That the CAO's office RSVP accordingly. Carried. 14. Consent Agenda: a) Announcements of Interest to the Public: 1. Introducing Oro-Medonte's Council Portal. 2. 2nd Annual Candle Light Stroll & Tree Lighting Ceremony, Friday, December 9 2016, Candle Light Walk-6:30p.m.; Tree Lighting - 8:OOp.m., Horseshoe Resort, Highlands Clubhouse, 1101 Horseshoe Valley Road West. b) Minutes of Sustainability Plan Steering Committee meeting held on Thursday, October 6, 2016. Staff Recommendation: Receive. c) Correspondence dated November 1, 2016 from Kathleen Wynne, Premier re: Municipal Resolution on Supporting Agricultural Experts in their Fields. Staff Recommendation: Receive. d) Correspondence received October 7, 2016 from Lake Simcoe Region Conservation Authority re: LSRCA 2017 Budget Submission. Staff Recommendation: Receive and Refer to 2017 Budget Deliberations. e) Correspondence dated November 9, 2016 from Sue Bragg, Collins Barrow re: Audit of the Consolidated Financial Statements of Township of Oro-Medonte. Staff Recommendation: Receive. Page 15 of 21 Council Meeting Minutes —Wednesday, November 23, 2016 Motion No. C161123-33 Moved by Hall, Seconded by Crawford Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda" be adopted as printed: a) Announcements of Interest to the Public: 1. Introducing Oro-Medonte's Council Portal. 2. 2nd Annual Candle Light Stroll & Tree Lighting Ceremony, Friday, December 9 2016, Candle Light Walk-6:30p.m.; Tree Lighting - 8:OOp.m., Horseshoe Resort, Highlands Clubhouse, 1101 Horseshoe Valley Road West. b) Minutes of. Sustainability Plan Steering Committee meeting held on Thursday, October 6, 2016. Received. c) Correspondence dated November 1, 2016 from Kathleen Wynne, Premier re: Municipal Resolution on Supporting Agricultural Experts in their Fields. Received. d) Correspondence received October 7, 2016 from Lake Simcoe Region Conservation Authority re: LSRCA 2017 Budget Submission. Received and Referred to 2017 Budget Deliberations. e) Correspondence dated November 9, 2016 from Sue Bragg, Collins Barrow re: Audit of the Consolidated Financial Statements of Township of Oro-Medonte. Received. Carried. Page 16 of 21 Council Meeting Minutes —Wednesday, November 23, 2016 15. Communications/Petitions: a) Correspondence dated November 1, 2016 from Janet Nyhof, Deputy Clerk, City of Orillia re: Representation on the Orillia Public Library Board. Motion No. C161123-34 Moved by Crawford, Seconded by Hall Be it resolved 1. That the correspondence dated November 1, 2016 from Janet Nyhof, Deputy Clerk, City of Orillia re: Representation on the Orillia Public Library Board be received. 2. That, in accordance with the Orillia Public Library Board Membership, Motion No. C161012-32 be amended to delete #3. 3. That the Township of Oro-Medonte respectfully requests the Orillia Public Library Board amend the membership representation to allow for an alternate representation in the event the appointed voting member is unable to attend. 4. And That the City of Orillia be notified of Council's decision under the Mayor's signature. Carried. b) Correspondence dated November 8, 2016 from John Daly, County Clerk re: County of Simcoe Appointments to the Lake Simcoe Regional Airport Board. Motion No. C161123-35 Moved by Coutanche, Seconded by Macpherson Be it resolved 1. That the correspondence dated November 8, 2016 from John Daly, County Clerk re: County of Simcoe Appointments to the Lake Simcoe Regional Airport Board be received. 2. That pursuant to Section 6.09 of the Lake Simcoe Regional Airport Agreement, the Council of the Township of Oro-Medonte approves the County of Simcoe's appointments to the Lake Simcoe Regional Airport Corporation Board of Directors. 3. And That the City of Barrie and the County of Simcoe be advised of Council's decision under the Director, Legislative Services/Clerk's signature. Carried. Page 17 of 21 Council Meeting Minutes — Wednesday, November 23, 2016 c) Correspondence received November 14, 2016 from Sean Carter, Angus Treetop Holdings Ltd. re: Request for Exemption from By -Law No. 2016-056, "Being a By-law to Prohibit and Regulate the placing, dumping or removal of fill and the alteration of the grade within the Township of Oro-Medonte (Site Alteration By-law)" - To Be Withdrawn Upon Adoption of Agenda. This item was withdrawn. 16. Notice of Motions: None. 17. By -Laws: a) By -Law No. 2016-154: A By -Law of The Corporation of the Township of Oro-Medonte to Authorize the Borrowing Upon Amortizing Debentures in the Principal Amount of $1,044,337.00 Towards the Cost of the Gore Rd. Bridge Replacement. b) By -Law No. 2016-165: A By-law to remove the Holding symbol on lands described as follows: Plan 461 Part Lots A & B, Parts 1 & 2 Registered Plan 51 R23354, S/T & T/W R01214752, S/T R01412928, as in 58531-0423 LT, Township of Oro-Medonte, County of Simcoe. c) By -Law No. 2016-166: A By-law to Authorize the Execution of An Agreement Between The Corporation of the Township of Oro-Medonte and Shawn William Glassford and Tanya Kim Sampson. d) By -Law No. 2016-173: A By-law to Amend By-law No. 2015-092, A By-law to Provide for Remuneration and Expenses for Members of Council and Council's Appointees to Local Boards and Committees/Technical Support Groups, and Expenses for Employees. e) By -Law No. 2016-174: A By -Law to Amend By -Law No. 2015-203, "A By-law to Govern the Proceedings of Council and Committees/Technical Support Groups of Council in the Township of Oro-Medonte". f) By -Law No. 2016-177: A By-law to Enter into a Water Service Connection Agreement between The Corporation of the Township of Oro-Medonte and Daniel Blandford, Range 2, Pt. Lot 2, Part 1, RP 51 R-7037, 1064 Line 2 South, Roll #4346-010-007- 03600-0000, Township of Oro-Medonte, County of Simcoe. g) By -Law No. 2016-178: Being a By-law to Authorize the Execution of an Agreement between the Township of Oro-Medonte and the City of Orillia for the Provision of 9-1-1 Central Emergency Reporting Bureau (CERB) Services and to Repeal By -Law No. 2012-208. Page 18 of 21 Council Meeting Minutes — Wednesday, November 23, 2016 h) By -Law No. 2016-180: A By -Law to Authorize the Execution of an Agreement Between the Township of Oro-Medonte and A&M Construction and Design Ltd. for Oro-Medonte Administration Centre Roof Replacement and Upgrades (Tender RFP OCS2016-01). Motion No. C161123-36 Moved by Hall, Seconded by Crawford Be it resolved that a) By -Law No. 2016-154: A By -Law of The Corporation of the Township of Oro- Medonte to Authorize the Borrowing Upon Amortizing Debentures in the Principal Amount of $1,044,337.00 Towards the Cost of the Gore Rd. Bridge Replacement. b) By -Law No. 2016-165: A By-law to remove the Holding symbol on lands described as follows: Plan 461 Part Lots A & B, Parts 1 & 2 Registered Plan 51 R23354, S/T & T/W 801214752, S/T R01412928, as in 58531-0423 LT, Township of Oro- Medonte, County of Simcoe. c) By -Law No. 2016-166: A By-law to Authorize the Execution of An Agreement Between The Corporation of the Township of Oro-Medonte and Shawn William Glassford and Tanya Kim Sampson. d) By -Law No. 2016-173: A By-law to Amend By-law No. 2015-092, A By-law to Provide for Remuneration and Expenses for Members of Council and Council's Appointees to Local Boards and Committees/Technical Support Groups, and Expenses for Employees. e) By -Law No. 2016-174: A By -Law to Amend By -Law No. 2015-203, "A By-law to Govern the Proceedings of Council and Committees/Technical Support Groups of Council in the Township of Oro-Medonte", as amended to add that Section 14.21, Adjournment be amended to read as follows: "14.21 Adjournment a) Meetings shall adjourn 4 hours after their scheduled commencement unless this rule is temporarily suspended by motion of the majority of the Members present. b) In the event of grave disorder arising in the meeting place, the Chair may unilaterally adjourn the meeting without a motion. c) A meeting lasting 4 hours or less shall be deemed to be a "half day" in accordance with the Township's Remuneration By -Law." Page 19 of 21 Council Meeting Minutes — Wednesday, November 23, 2016 f) By -Law No. 2016-177: A By-law to Enter into a Water Service Connection Agreement between The Corporation of the Township of Oro-Medonte and Daniel Blandford, Range 2, Pt. Lot 2, Part 1, RP 51 R-7037, 1064 Line 2 South, Roll #4346-010-007-03600-0000, Township of Oro-Medonte, County of Simcoe. g) By -Law No. 2016-178: Being a By-law to Authorize the Execution of an Agreement between the Township of Oro-Medonte and the City of Orillia for the Provision of 9-1-1 Central Emergency Reporting Bureau (CERB) Services and to Repeal By -Law No. 2012-208. h) By -Law No. 2016-180: A By -Law to Authorize the Execution of an Agreement Between the Township of Oro-Medonte and A&M Construction and Design Ltd. for Oro-Medonte Administration Centre Roof Replacement and Upgrades (Tender RFP OCS2016-01). be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 18. Closed Session Items (Unfinished Items): None. 19. Confirmation By -Law: a) By -Law No. 2016-172: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, November 23, 2016. Motion No. C1 61123-37 Moved by Coutanche, Seconded by Macpherson Be it resolved that By -Law No. 2016-172: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, November 23, 2016 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 20 of 21 Council Meeting Minutes — Wednesday, November 23, 2016 20. Questions from the Public Clarifying an Agenda Item: No one posed a question. 21.Adjournment: a) Motion to Adjourn. Motion No. C1 61123-38 Moved by Crawford, Seconded by Hall Be it resolved that we do now adjourn at 8:00 p.m. Carried. Page 21 of 21