11 09 2016 Council Meeting MinutesTownship o f
Proud Heritage, Exciting Future
Wednesday, November 9, 2016
The Township of Oro-Medonte
Council Meeting Minutes
Council Chambers
2014-2018 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough (left at 2:46 p.m.)
Councillor Barbara Coutanche
Councillor Scott Macpherson
Councillor Phil Hall
Councillor John Crawford
Councillor Scott Jermey
Time: 9:02 a.m.
Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director,
Present: Finance/Treasurer/Deputy CAO; Doug Irwin, Director, Legislative
Services/Clerk; Andria Leigh, Director, Development Services; Donna
Hewitt, Director, Corporate & Strategic Initiatives; Shawn Binns, Director,
Operations and Community Services; Tamara Obee, Manager, Human
Resources, Health & Safety; Shannon Stewart, Deputy Treasurer; Lisa
McNiven, Manager, Operations; Janette Teeter, Supervisor, Clerk's
Services/Deputy Clerk; Samah Othman, Supervisor, Communications and
Customer Service; Darcy Brooke-Bisschop, Coordinator, Economic
Development/Communications; Oscar Poloni, KPMG
1. Call to Order -Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
moment of reflection.
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Council Meeting Minutes — Wednesday, November 9, 2016.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C161109-1
Moved by Crawford, Seconded by Hall
Be it resolved that the agenda for the Council meeting of Wednesday, November 9,
2016 be received and adopted.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
Motion No. C161109-2
Moved by Macpherson, Seconded by Jermey
Be it resolved that Rule 14.20a) of Procedural By-law No. 2015-203 be suspended in
order to allow the meeting to proceed past the normal adjournment hour of 1:00 p.m.
Carried.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C161109-3
Moved by Macpherson, Seconded by Jermey
Be it resolved that we do now go in Closed Session at 9:04 a.m. to discuss
• acquisition/disposition of land (Part 15, Plan 51 R-38903 - Forrester Road); (Access to
Concession 8, East Part Lot 26)
• labour relations/employee negotiations (Operations Service Review);
• litigation affecting the municipality (Burl's Creek); (Oro-Medonte Community Centre).
Carried.
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Council Meeting Minutes — Wednesday, November 9, 2016.
b) Motion to Rise and Report.
Motion No. C161109-4
Moved by Hall, Seconded by Crawford
Be it resolved that we do now Rise at 9:50 a.m. and Recess until 10:00 a.m. at which
time we shall Report on the Closed Session Items 4
c) Andria Leigh, Director, Development Services re: Litigation affecting the municipality
(Burl's Creek).
e) Shawn Binns, Director, Operations and Community Services re: Litigation affecting
the municipality (Oro-Medonte Community Centre).
f) Doug Irwin, Director, Legislative Services/Clerk re: Acquisition/disposition of land
(Part 15, Plan 51 R-38903 - Forrester Road).
g) Doug Irwin, Director, Legislative Services/Clerk re: Acquisition/disposition of land
(Access to Concession 8, East Part Lot 26).
and that Closed Session Items 4
d) Shawn Binns, Director, Operations & Community Services re: Labour
relations/employee negotiations (Operations Service Review).
be brought forward to Item 18 Closed Session Items (Unfinished Items).
Carried.
c) Andria Leigh, Director, Development Services re: Litigation affecting the municipality
(Burl's Creek).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director, Legislative Services/Clerk; Andria Leigh, Director, Development Services;
Donna Hewitt, Director, Corporate & Strategic Initiatives; Shawn Binns, Director,
Operations and Community Services; Samah Othman, Supervisor, Communications
and Customer Service; Darcy Brooke-Bisschop, Coordinator, Economic
Development/Communications.
Motion No. C161109-5
Moved by Jermey, Seconded by Macpherson
Be it resolved
1. That the correspondence dated October 31, 2016 and confidential verbal information
presented by Andria Leigh, Director, Development Services and Robin Dunn, CAO
re: Litigation affecting the municipality (Burl's Creek) be received.
2. And that staff report back.
Carried.
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Council Meeting Minutes — Wednesday, November 9, 2016.
d) Shawn Binns, Director, Operations & Community Services re: Labour relations/employee
negotiations (Operations Service Review).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director, Legislative Services/Clerk; Andria Leigh, Director, Development Services;
Donna Hewitt, Director, Corporate & Strategic Initiatives; Shawn Binns, Director,
Operations and Community Services; Tamara Obee, Manager, Human Resources,
Health & Safety; Oscar Poloni, KPMG.
Motion No. C161109-6
Moved by Crawford, Seconded by Hall
Be it resolved that the Confidential Report/PowerPoint presentation presented by Oscar
Poloni, KPMG and Shawn Binns, Director, Operations & Community Services re:
Labour relations/employee negotiations (Operations Service Review) be received.
Carried.
e) Shawn Binns, Director, Operations and Community Services re: Litigation affecting the
municipality (Oro-Medonte Community Centre).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director, Legislative Services/Clerk; Andria Leigh, Director, Development Services;
Donna Hewitt, Director, Corporate & Strategic Initiatives; Shawn Binns, Director,
Operations and Community Services; Tamara Obee, Manager, Human Resources,
Health & Safety; Darcy Brooke-Bisschop, Coordinator, Economic
Development/Communications.
Motion No. C161109-7
Moved by Macpherson, Seconded by Jermey
Be it resolved
1. That the confidential reports dated October 31, 2016 from EXP Services and
November 8, 2016 from Aird & Berlis LLP and presented by Shawn Binns, Director,
Operations and Community Services re: Litigation affecting the municipality (Oro-
Medonte Community Centre) be received.
2. And that staff proceed as directed by Council.
Carried.
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Council Meeting Minutes — Wednesday, November 9, 2016.
f) Doug Irwin, Director, Legislative Services/Clerk re: Acquisition/disposition of land (Part
15, Plan 51 R-38903 - Forrester Road).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director, Legislative Services/Clerk; Andria Leigh, Director, Development Services;
Donna Hewitt, Director, Corporate & Strategic Initiatives; Samah Othman, Supervisor,
Communications and Customer Service; Darcy Brooke-Bisschop, Coordinator,
Economic Development/Communications.
Motion No. C161109-8
Moved by Hall, Seconded by Crawford
Be it resolved
1. That Confidential Report No. CS2016-22, Doug Irwin, Director, Legislative
Services/Clerk re: Acquisition/disposition of land (Part 15, Plan 51 R-38903 -
Forrester Road) be received and adopted.
2. That the lands described as Part 15, Plan 51 R-38903, be permanently closed,
declared surplus to the needs of the municipality, and sold by direct sale to the
abutting owner, being 16 Forrester Road, as outlined in Confidential Report No.
CS2016-22.
3. That the Clerk bring forward the appropriate by-law for Council's ratification.
4. And that the applicant be advised of Council's decision under the Director,
Legislative Services/Clerk's signature.
Carried.
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Council Meeting Minutes — Wednesday, November 9, 2016.
g) Doug Irwin, Director, Legislative Services/Clerk re: Acquisition/disposition of land
(Access to Concession 8, East Part Lot 26).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director, Legislative Services/Clerk; Andria Leigh, Director, Development Services;
Donna Hewitt, Director, Corporate & Strategic Initiatives; Samah Othman, Supervisor,
Communications and Customer Service; Darcy Brooke-Bisschop, Coordinator,
Economic Development/Communications.
Motion No. C161109-9
Moved by Jermey, Seconded by Macpherson
Be it resolved
1. That Confidential Report No. CS2016-24, Doug Irwin, Director, Legislative
Services/Clerk re: Acquisition/disposition of land (Access to Concession 8, East Part
Lot 26) be received and adopted.
2. And Whereas Council approved the granting of an easement subject to conditions,
pursuant to Motion No. C151209-8, over a portion the unopened road allowance
between Concessions 8 & 9 (Oro) lying between Lakeshore Road East and
Springhome Road.
3. And Whereas the applicant requested consideration be given to granting an
easement over Maple Avenue, Plan 589, instead of the unopened road allowance
between Concession 8 & 9 (Oro).
4. And Whereas Council approved the granting of an easement subject to conditions,
pursuant to Motion No. C160822-8, over Maple Avenue, Plan 589.
5. And Whereas the applicant has requested consideration be given to granting
easements over a portion the unopened road allowance between Concessions 8 & 9
(Oro) lying between Lakeshore Road East and Springhome Road and a portion of
Maple Avenue, Plan 589, to provide a choice to access East Part Lot 26,
Concession 8.
6. That an easement be granted, subject to conditions, to provide a choice to access
East Part Lot 26, Concession 8, over either a portion the unopened road allowance
between Concessions 8 & 9 (Oro) lying between Lakeshore Road East and
Springhome Road or a portion of Maple Avenue, Plan 589.
7. That the applicant advise the Township of Oro-Medonte, no later than September 1,
2017, as to which portion of road allowance the applicant wishes to have an
easement over.
8. That the applicant be prepared to complete all easement works not later than June
1, 2018.
9. And that the applicant be advised of Council's decision under the Director,
Legislative Services/Clerk's signature.
Carried.
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Council Meeting Minutes — Wednesday, November 9, 2016.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday October 12, 2016.
Motion No. C161109-10
Moved by Crawford, Seconded by Hall
Be it resolved that the draft minutes of the Council meeting held on Wednesday,
October 12, 2016 be received and adopted as printed and circulated.
b) Minutes of Heritage Committee meeting held on Monday, October 17, 2016.
Motion No. C161109-11
Moved by Macpherson, Seconded by Jermey
Be it resolved that the draft minutes of the Heritage Committee meeting held on
Monday, October 17, 2016 be received.
Motion No. C161109-12
Moved by Hall, Seconded by Crawford
Carried.
Carried.
Be it resolved
1. That, per Motion No. HC161017-6 of the October 17, 2016 Heritage Committee
meeting,
1. St. Thomas Church;
2. Coulson Church;
3. Knox Presbyterian Church;
4. Willis Presbyterian Church;
5. Esson Presbyterian Church;
6. Central Presbyterian Church;
7. Oro Station Presbyterian Church;
8. Guthrie Presbyterian Church;
9. Guthrie United Church;
be listed and added to the Municipal Register of Municipally Significant and/or Cultural
Heritage Properties.
2. And that the owners be notified of Council's decision under the Mayor's signature.
Carried.
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Council Meeting Minutes — Wednesday, November 9, 2016.
c) Minutes of Special Council meeting held on Wednesday, October 19, 2016.
Motion No. C161109-13
Moved by Jermey, Seconded by Macpherson
Be it resolved that the draft minutes of the Special Council meeting held on Wednesday,
October 19, 2016 be received and adopted as printed and circulated.
Carried.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
8. Deputations:
a) Dale Biddell, United Way Simcoe Muskoka re: Impact of United Way's Work in the Local
and Surrounding Communities including Community Impact and Social Enterprise
Activities.
Brochure correspondence was distributed to members of Council.
Motion No. C161109-14
Moved by Crawford, Seconded by Hall
Be it resolved that the correspondence dated October 6, 2016 and presented by Dale
Biddell and Rosslyn Junke, United Way Simcoe Muskoka re: Impact of United Way's
Work in the Local and Surrounding Communities including Community Impact and
Social Enterprise Activities be received.
Carried.
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Council Meeting Minutes — Wednesday, November 9, 2016.
b) Rhonda Bochek and Terri Geddes re: 3392 and 3396 Penetanguishene Road,
Craighurst.
Motion No. C161109-15
Moved by Macpherson, Seconded by Jermey
Be it resolved
1. That the correspondence dated November 1, 2016 and presented by Rhonda
Bochek and Terri Geddes re: 3392 and 3396 Penetanguishene Road, Craighurst be
received.
2. And That a letter of consideration and support be forwarded to the County of Simcoe
under the Mayor's signature.
Carried.
9. Presentations:
a) Carla Nell, Vice -President, Municipal and Stakeholder Relations, Municipal Property
Assessment Corporation (MPAC) re: MPAC Update.
Motion No. C161109-16
Moved by Hall, Seconded by Crawford
Be resolved that the PowerPoint presentation dated November 9, 2016 and presented
by Carla Nell, Vice -President, Municipal and Stakeholder Relations, Municipal Property
Assessment Corporation (MPAC) re: MPAC Update be received.
Carried.
b) Arfona Zwiers, Director, Social Housing, County of Simcoe, re: Update to Our
Community 10 Year Affordable Housing and Homelessness Prevention Strategy.
Brochure correspondence was distributed to staff for members of Council.
Motion No. C161109-17
Moved by Jermey, Seconded by Macpherson
Be it resolved that the correspondence dated September 13, 2016 and PowerPoint
presentation dated November 9, 2016 and presented by Arfona Zwiers, Director, Social
Housing, and John Connell, Implementation Manager, County of Simcoe, re: Update to
Our Community 10 Year Affordable Housing and Homelessness Prevention Strategy be
received.
Carried.
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Council Meeting Minutes — Wednesday, November 9, 2016.
c) Oscar Poloni; KPMG re: Operations Service Review Final Report.
Motion No. C161109-18
Moved by Crawford, Seconded by Hall
Be it resolved
1. That the Report/PowerPoint presentation dated November 9, 2016 and presented by
Oscar Poloni, KPMG re: Operations Service Review be received.
2. And that the Operations Service Review 2016 be utilized as a framework in the
development of business plans and used to guide future decisions.
Carried.
10.Identification From the Public of an Agenda Item of Interest:
Provides an opportunity for members of the public to identify an agenda item which the
public member may request be brought forward and considered earlier in the meeting.
11. Open Forum:
No one provided comments.
12. Reports of Municipal Officers:
a) . Report No. FD2016-11, Hugh Murray, Fire Chief re: Emergency Social Services
Agreement [Refer to Item 17i)].
Motion No. C161109-19
Moved by Hall, Seconded by Crawford
Be it resolved
1. That Report No. FD2016-11, Hugh Murray, Fire Chief, re: Emergency Social
Services Agreement be received and adopted.
2. That Council authorize entering into the Emergency Social Services Agreement with
the County of Simcoe.
3. That the appropriate by-law be brought forward for Council's consideration.
4. And That the applicant be notified of Council's decision under the Fire Chief's
signature.
Carried.
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Council Meeting Minutes — Wednesday, November 9, 2016.
b) Report No. FD2016-10, Hugh Murray, Fire Chief re: Regional Mutual Aid Assistance
Agreement [Refer to Item 17h)].
Motion No. C161109-20
Moved by Coutanche, Seconded by Macpherson
Be it resolved
1. That Report No. FD2016-10, Hugh Murray, Fire Chief re: Regional Mutual Aid
Assistance Agreement be received and adopted.
2. That Council authorize entering into the Regional Mutual Assistance Agreement with
the County of Simcoe.
3. That the appropriate by-law be brought forward for Council's consideration.
4. And That the applicant be notified of Council's decision under the Fire Chief's
signature.
Carried.
c) Shawn Binns, Director, Operations & Community Services, correspondence dated
October 18, 2016 from Ninette Gyorody, Orillia Museum of Art and History re: 2016
Grant Request Follow-up [deferred from September 14, 2016 Council meeting].
Motion No. C161109-21
Moved by Crawford, Seconded by Hall
Be it resolved
1. That the correspondence dated September 1, 2016 and October 18, 2016 from
Ninette Gyorody, Orillia Museum of Art and History and presented by Shawn Binns,
Director, Operations & Community Services, re: 2016 Grant Request Follow-up be
received.
2. That the correspondence dated August 26, 2016 from David Parks, Director of
Planning, Development & Tourism, County of Simcoe re: Grant Confirmation to the
Orillia Museum of Art and History be received.
3. That, per Motion No. C160309-27, the 2016 grant request from Orillia Museum of Art
& History be approved in the amount of $2,250.00.
4. And That the applicant be advised of Council's decision under the Director,
Operations & Community Services' signature.
Carried.
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Council Meeting Minutes — Wednesday, November 9, 2016.
d) Report No. OCS2016-07, Shawn Binns, Director, Operations & Community Services re:
Moonstone Santa Claus Parade Request.
Motion No. C161109-22
Moved by Macpherson, Seconded by Coutanche
Be it resolved
1. That Report No. OCS2016-7, Shawn Binns, Director, Operations & Community
Services re: Moonstone Santa Claus Parade Request be received and adopted.
2. That an exemption to By -Law No. 2006-38 be granted for the Moonstone Santa
Claus Parade to be held on Sunday, December 4, 2016 at 1:OOpm.
3. And that the organizing committee, Operations Department, Fire & Emergency
Services and Municipal Law Enforcement Division be advised of Council's decision
under the Director, Operations & Community Services' signature.
Carried.
e) Report No. OCS2016-08, Shawn Binns, Director, Operations & Community Services re:
Warminster Santa Claus Parade Request.
Motion No. C161109-23
Moved by Hall, Seconded by Crawford
Be it resolved
1. That Report No. OCS2016-8, Shawn Binns, Director, Operations & Community
Services re: Warminster Santa Claus Parade Request be received and adopted.
2. That an exemption to By-law 2006-38 be granted for the Warminster Santa Claus
Parade to be held on Sunday, December 18, 2016 at 2:OOp.m.
3. And that the organizing committee, Operations Department, Fire & Emergency
Services and Municipal Law Enforcement Division be advised of Council's decision
under the Director, Operations & Community Services' signature.
Carried.
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Council Meeting Minutes — Wednesday, November 9, 2016.
f) Report No. OCS2016-09, Shawn Binns, Director, Operations & Community Services re:
Contract TES 2016-09 Snow Removal for Various Roads Throughout the Township.
Motion No. C161109-24
Moved by Coutanche, Seconded by Macpherson
Be it resolved
1. That Report No. OCS2016-9, Shawn Binns, Director, Operations & Community
Services re: Contract TES 2016-09 Snow Removal for Various Roads Throughout
the Township be received and adopted.
2. And That Council supports the CAO in actioning Option #3 in Report No. OCS2016-9.
Carried.
g) Report No. TES2016-31, Robin Dunn, CAO re: Quotation Results for New 2017 Cargo
Van — Replacement of 2013 Ford Van (Environmental Services).
Motion No. C161109-25 (Amendment)
Moved by Hall, Seconded by Coutanche
Be it resolved that the motion with respect to Report No. TES2016-31, Robin Dunn,
CAO re: Quotation Results for New 2017 Cargo Van — Replacement of 2013 Ford Van
(Environmental Services) be amended to add:
2. That provided that the 2016 Fleet Chevrolet Express Cargo Van 2500 from Tom
Smith Chevrolet at a price of $28,918.42 (including tax) meets the technical
specifications of the required vehicle and is reasonably available, that the 2016/2017
Vehicle Quotation be awarded to Tom Smith Chevrolet at the tendered amount of
$28,918.42 (including tax), otherwise,
Carried.
Page 13 of 28
Council Meeting Minutes — Wednesday, November 9, 2016.
Motion No. C161109-26
Moved by Crawford, Seconded by Hall
Be it resolved
1. That Report No. TES2016-31, Robin Dunn, CAO re: Quotation Results for New
2017 Cargo Van — Replacement of 2013 Ford Van (Environmental Services) be
received.
2. That provided that the 2016 Fleet Chevrolet Express Cargo Van 2500 from Tom
Smith Chevrolet at a price of $28,918.42 (including tax) meets the technical
specifications of the required vehicle and is reasonably available, that the 2016/2017
Vehicle Quotation be awarded to Tom Smith Chevrolet at the tendered amount of
$28,918.42 (including tax); otherwise,
3. That the 2016/2017 Vehicle Quotation be awarded to Jim Wilson Chevrolet Buick
GMC for the tendered amount of $31,098.45 (including tax).
4. And that the dealerships who submitted quotations be advised of Council's decision,
under the Manager, Environmental Services' signature.
Carried As Amended.
Council recessed at 12:55 p.m. and reconvened at 1:20 p.m.
h) Robin Dunn, CAO re: 2017 Draft Budget Timelines and Partners/Outside Agencies
Presentation Requests.
Correspondence was distributed to members of Council.
Motion No. C161109-27
Moved by Macpherson, Seconded by Coutanche
Be it resolved
1. That the 2017 Draft Budget Deliberation Timetable dated November 9, 2016 be
received.
2. That the following partners/agencies be invited to the January 11, 2017 Council
meeting to present their budget requests:
• Ontario's Lake Country;
• Lake Simcoe Region Conservation Authority;
• Nottawasaga Valley Conservation Authority;
• Severn Sound Environmental Association;
• Sustainable Severn Sound;
3. And That the Clerk's Office notify the applicants accordingly.
Carried.
Page 14 of 28
Council Meeting Minutes — Wednesday, November 9, 2016.
i) Doug Irwin, Director, Legislative Services/Clerk & Tamara Obee, Manager, Human
Resources, Health & Safety re: Remuneration By-law.
Motion No. C161109-28
Moved by Hall, Seconded by Crawford
Be it resolved that the correspondence dated November 9, 2016 and presented by
Doug Irwin, Director, Legislative Services/Clerk & Tamara Obee, Manager, Human
Resources, Health & Safety re: Remuneration By-law be received.
Carried.
j) Doug Irwin, Director, Legislative Services/Clerk re: Outside Agencies and Township
Committees Appointment Opportunities for 2017-2018.
Motion No. C161109-29
Moved by Coutanche, Seconded by Macpherson
Be it resolved
1. That the correspondence presented by Doug Irwin, Director, Legislative
Services/Clerk re: Outside Agencies and Township Committees Appointment
Opportunities for 2017-2018 be received.
2. That members of Council submit their choices, in writing, to the Clerk no later than
Wednesday, November 16, 2016.
3. And that the matter be brought back to the November 23, 2016 meeting for
consideration.
Carried.
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Council Meeting Minutes — Wednesday, November 9, 2016.
k) Report No. CS2016-15, Doug Irwin, Director, Legislative Services/Clerk re: Township of
Oro-Medonte, Ward Boundary Review.
Motion No. C161109-30
Moved by Hall, Seconded by Crawford
Be it resolved
1. That Report No. CS2016-15, Doug Irwin, Director, Legislative Services/Clerk re:
Township of Oro-Medonte, Ward Boundary Review be received.
2. That Given the current distribution of the eligible electors is relatively similar among
the existing five wards, that a Ward Boundary Review not be undertaken for the
2018 Municipal Election.
3. That staff report back to Council following the 2018 Municipal Election with respect to
a Ward Boundary Review that focuses on representation by population in
preparation for the 2022 Municipal Election.
4. And that a budget allocation be identified in the 2019 budget for Council's consideration.
Carried.
1) Report No. CS2016-16, Doug Irwin, Director, Legislative Services/Clerk re: Election Act
Amendments — Ranked Ballots.
Motion No. C161109-31
Moved by Macpherson, Seconded by Coutanche
Be it resolved
1. That Report No. CS2016-16, Doug Irwin, Director, Legislative Services/Clerk re:
Election Act Amendments — Ranked Ballots be received and adopted.
2. That Council maintain the existing first -past -the -post election model for the 2018
municipal election.
3. And That staff continue to monitor the growth and implementation of ranked ballot
elections for consideration for the Township's future municipal elections.
Carried.
m) Report No. CS2016-18, Doug Irwin, Director, Legislative Services/Clerk re: Municipal
Freedom of Information and Protection of Privacy Act (MFIPPA) Request Summary.
Motion No. C161109-32
Moved by Hall, Seconded by Crawford
Be it resolved that Report No. CS2016-18, Doug Irwin, Director, Legislative
Services/Clerk re: Municipal Freedom of Information and Protection of Privacy Act
(MFIPPA) Request Summary be received for information only.
Carried.
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Council Meeting Minutes — Wednesday, November 9, 2016.
n) Report No. CS2016-19, Doug Irwin, Director, Legislative Services/Clerk re: Closed
Meeting Investigator Appointment for 2017 and 2018.
Motion No. C161109-33
Moved by Coutanche, Seconded by Macpherson
Be it resolved
1. That Report No. CS2016-19, Doug Irwin, Director, Legislative Services/Clerk re:
Closed Meeting Investigator Appointment for 2017 and 2018 be received and
adopted.
2. That the Township of Oro-Medonte participate in the joint service contract via the
County of Simcoe and the appointment of Local Authority Services (LAS) for closed
meeting investigation services for 2017 and 2018.
3. That the applicable by-law be brought forward for Council's ratification.
4. And That the County of Simcoe be advised of Council's decision under the Director,
Legislative Services/Clerk's signature.
Carried.
o) Report No. CS2016-20, Doug Irwin, Director, Legislative Services/Clerk re: Review of
Public Engagement Opportunities during Council Meetings.
Motion No. C161109-34
Moved by Crawford, Seconded by Hall
Be it resolved
1. That Report No. CS2016-20, Doug Irwin, Director, Legislative Services/Clerk re:
Review of Public Engagement Opportunities during Council Meetings be received
and adopted.
2. And that the Clerk bring forward the appropriate amendments to the Township's
Procedural By-law to implement the recommendations set out in Report No.
CS2016-20.
Carried.
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Council Meeting Minutes —Wednesday, November 9, 2016.
p) Report No. CS2016-21, Doug Irwin, Director, Legislative Services/Clerk re: 2018
Municipal Election, Vote -Counting Method.
Motion No. C161109-35
Moved by Macpherson, Seconded by Coutanche
Be it resolved
1. That Report No. CS2016-21, Doug Irwin, Director, Legislative Services/Clerk re:
2018 Municipal Election, Vote -Counting Method be received and adopted.
2. That the 2018 Municipal Election be conducted utilizing a traditional paper ballot and
vote -counting equipment.
3. That staff proceed to select an appropriate vendor for vote -counting equipment.
4. And That the necessary by-law for vote -counting equipment be brought forward for
Council's ratification.
Carried.
q) Report No. CS12016-27, Donna Hewitt, Director, Corporate & Strategic Initiatives re:
Corporate Projects Status Update - September 2016.
Motion No. C161109-36
Moved by Hall, Seconded by Crawford
Be it resolved that Report No. CS12016-27, Donna Hewitt, Director, Corporate &
Strategic Initiatives re: Corporate Projects Status Update — September, 2016 be
received for information only.
Carried.
r) Report No. CS12016-28, Donna Hewitt, Director, Corporate & Strategic Initiatives re:
Options for Recording Council Meetings.
Motion No. C161109-37
Moved by Coutanche, Seconded by Macpherson
Be it resolved
1. That Report No. CS12016-28, Donna Hewitt, Director, Corporate & Strategic
Initiatives re: re: Options for Recording Council Meetings be received and adopted.
2. That Council endorse the recommendation to maintain the status quo as presented as
Option 5 in support of the Township's Communications and Engagement Strategy.
3. That staff report back on the reallocation, resource requirements and service value
of Live Streaming In -House.
4. And That Corporate Communications will assess communication activities, and
provide a report card in the first quarter of 2017.
Carried.
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Council Meeting Minutes — Wednesday, November 9, 2016.
s) Donna Hewitt, Director, Corporate & Strategic Initiatives; Catherine Oosterbaan, Ec.D.,
CEcD, Agriculture and Rural Economic Development Advisor, Regional Economic
Development Branch, Ministry of Agriculture, Food and Rural Affairs re: Economic
Development Strategy Update Session [Withdrawn during meeting, Moved to
November 16, 2016 Special Council meeting].
13. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following members of Council provided updates: Mayor Hughes, Deputy Mayor
Hough and Councillors Coutanche, Jermey and Macpherson.
b) Mayor H.S. Hughes re: Governance Evaluation.
Motion No. C 161109-38
Moved by Macpherson, Seconded by Jermey
Be it resolved that the correspondence and verbal information presented by Mayor H.S.
Hughes and Robin Dunn, CAO re: Governance Evaluation be received.
Carried.
c) Mayor H.S. Hughes, correspondence dated October 27, 2016 from Township of North
Frontenac re: Request for Support for Ontario's Electrical Bills.
Motion No. C161109-39
Moved by Jermey, Seconded by Macpherson
Be it resolved
1. That the correspondence dated October 27, 2016 from Township of North Frontenac
and presented by Mayor H.S. Hughes re: Request for Support for Ontario's Electrical
Bills be received.
2. That the Council of The Township of Oro-Medonte supports the Township of North
Frontenac's resolution to respectfully request that the service disconnect charges be
removed from consumer's electrical bills to make it more affordable and more
comparative to other Provinces.
3. And That Kathleen Wynne, Premier of Ontario; the Honourable Glenn Thibeault,
Minister of Energy; the Honourable Patrick Brown, Leader of the Progressive
Conservative Party and MPP Simcoe North; and the Township of North Frontenac be
advised of Council's decision under the Mayor's signature.
Carried.
Page 19 of 28
Council Meeting Minutes — Wednesday, November 9, 2016.
d) Councillor Jermey, correspondence dated October 11, 2016 from Grey County re:
Access and Delivery of Hydro.
Motion No. C161109-40
Moved by Hall, Seconded by Crawford
Be it resolved
1. That the correspondence dated October 11, 2016 from Grey County and presented
by Councillor Jermey re: Access and Delivery of Hydro be received.
2. That the Council of The Township of Oro-Medonte supports Grey County's resolution
to respectfully request the Province re-evaluate the structure of hydro in terms of
access and delivery and implement structural changes to address the unfair practice
of charging more for delivery for rural residents.
3. And That Kathleen Wynne, Premier of Ontario; the Honourable Glenn Thibeault,
Minister of Energy; the Honourable Patrick Brown, Leader of the Progressive
Conservative Party and MPP Simcoe North; Association of Municipalities of Ontario
(AMO) and Grey County be advised of Council's decision under the Mayor's signature.
Carried.
14. Consent Agenda:
a) Announcements of Interest to the Public:
1. Introducing Oro-Medonte's Council Portal.
2. Notice of Township of Oro-Medonte Administration Office Closure, Friday,
November 11, 2016, Remembrance Day.
b) Minutes of Barrie Public Library meeting held on Thursday, September 22, 2016.
Staff Recommendation: Receive.
c) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday,
September 23, 2016.
Staff Recommendation: Receive.
d) Nottawasaga Valley Conservation Authority re: Minutes of September 23 and Highlights
of October 28, 2016 meetings.
Staff Recommendation: Receive.
e) Minutes of Sustainability Plan Steering Committee meetings held on August 4 and
September 8, 2016.
Staff Recommendation: Receive.
f) Correspondence dated September 23, 2016 from Barry Ward, Chair, Simcoe Muskoka
District Health Unit, Board of Health re: Annual Community Report 2015/2016.
Staff Recommendation: Receive.
Page 20 of 28
Council Meeting Minutes — Wednesday, November 9, 2016.
g) Correspondence dated October 5, 2016 from Andy Audia, Project Lead Member,
Neema Child Project re: Letter of Appreciation.
Staff Recommendation: Receive.
h) Correspondence dated October 12, 2016 from Julie Cayley, General Manager, Severn
Sound Environmental Association (SSEA) re: Budget Request for the SSEA Agreement
-2017.
Staff Recommendation: Receive and Refer to 2017 Budget Deliberations.
i) Correspondence dated October 17, 2016 from Carla Nell, Vice -President, Municipal and
Stakeholder Relations, Municipal Property Assessment Corporation re: 2016
Assessment Update - Notices for Farm and Business Properties.
Staff Recommendation: Receive.
j) Correspondence dated October 26, 2016 from George Habit, President and CEO, The
Lung Association re: Proclamation Request, November, 2016 "Lung Month".
Staff Recommendation: Receive, Proclaim and Post on Township's website.
k) Correspondence dated October 28, 2016 from Lee Hanson, Annual Fund Coordinator,
Lake Simcoe Conservation Foundation re: Save the Date: 29th Annual Conservation
Dinner, Wednesday, June 7, 2017, The Manor: Carrying Place, Golf & Country Club.
Staff Recommendation: Receive.
1) Correspondence dated October 20, 2016 from Dr. Matt Miller, Chair, Orillia & Area
Physician Recruitment & Retention re: 2017 Request for Funding Support.
Staff Recommendation: Receive and Refer to 2017 Budget Deliberations.
m) Correspondence received November 1, 2016 from The Honourable Chris Ballard,
Minister of Housing/Minister Responsible for the Poverty Reduction Strategy re: Long -
Term Affordable Housing Strategy (LTAHS) 2016 (the "Update").
Staff Recommendation: Receive.
Motion No. C161109-41
Moved by Crawford, Seconded by Hall
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda" be adopted as printed:
a) Announcements of Interest to the Public:
1. Introducing Oro-Medonte's Council Portal.
2. Notice of Township of Oro-Medonte Administration Office Closure, Friday,
November 11, 2016, Remembrance Day.
Page 21 of 28
Council Meeting Minutes — Wednesday, November 9, 2016.
b) Minutes of Barrie Public Library meeting held on Thursday, September 22, 2016.
Received.
c) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday,
September 23, 2016.
Received.
d) Nottawasaga Valley Conservation Authority re: Minutes of September 23 and
Highlights of October 28, 2016 meetings.
Received.
e) Minutes of Sustainability Plan Steering Committee meetings held on August 4 and
September 8, 2016.
Received.
f) Correspondence dated September 23, 2016 from Barry Ward, Chair, Simcoe
Muskoka District Health Unit, Board of Health re: Annual Community Report
2015/2016.
Received.
g) Correspondence dated October 5, 2016 from Andy Audia, Project Lead Member,
Neema Child Project re: Letter of Appreciation.
Received.
h) Correspondence dated October 12, 2016 from Julie Cayley, General Manager,
Severn Sound Environmental Association (SSEA) re: Budget Request for the SSEA
Agreement - 2017.
Received and Referred to 2017 Budget Deliberations.
i) Correspondence dated October 17, 2016 from Carla Nell, Vice -President, Municipal
and Stakeholder Relations, Municipal Property Assessment Corporation re: 2016
Assessment Update - Notices for Farm and Business Properties.
Received.
j) Correspondence dated October 26, 2016 from George Habit, President and CEO,
The Lung Association re: Proclamation Request, November, 2016 "Lung Month".
Received, Proclaimed and Posted on Township's Website.
k) Correspondence dated October 28, 2016 from Lee Hanson, Annual Fund
Coordinator, Lake Simcoe Conservation Foundation re: Save the Date: 29th Annual
Conservation Dinner, Wednesday, June 7, 2017, The Manor: Carrying Place, Golf &
Country Club.
Received.
Page 22 of 28
Council Meeting Minutes —Wednesday, November 9, 2016.
1) Correspondence dated October 20, 2016 from Dr. Matt Miller, Chair, Orillia & Area
Physician Recruitment & Retention re: 2017 Request for Funding Support.
Received and Referred to 2017 Budget Deliberations.
m) Correspondence received November 1, 2016 from The Honourable Chris Ballard,
Minister of Housing/Minister Responsible for the Poverty Reduction Strategy re:
Long -Term Affordable Housing Strategy (LTAHS) 2016 (the "Update").
Received.
Carried.
15. Communications/Petitions:
a) Correspondence dated October 7, 2016 from Councillor Doug Lougheed, Chair and
Gayle Wood, CAO, Nottawasaga Valley Conservation Authority (NVCA) re: NVCA Board
Member Reduction.
Motion No. C161109-42
Moved by Jermey, Seconded by Macpherson
Be it resolved
That the correspondence dated October 7, 2016 from Councillor Doug Lougheed, Chair
and Gayle Wood, CAO, Nottawasaga Valley Conservation Authority (NVCA) re: NVCA
Board Member Reduction be received.
And Whereas the Nottawasaga Valley Conservation Authority (NVCA) has endorsed a
membership reduction which would reduce the Board of Directors from 27 to 18.
And Whereas the NVCA is seeking a resolution of support from all 18 watershed
municipalities for a permanent membership reduction.
Now Therefore Be it resolved that The Township of Oro-Medonte support the NVCA
membership reduction.
And Further that The Township of Oro-Medonte support the drafting of a municipal
Agreement by the NVCA once resolutions of support have been received from all
municipalities.
And Further that the NVCA be advised of Council's decision under the Mayor's
signature.
Unanimously Carried.
Page 23 of 28
Council Meeting Minutes — Wednesday, November 9, 2016.
b) Correspondence dated October 31, 2016 from. Barbara Palmer and Christin Borowka,
317 Medonte Road 2 re: Request for Exemption from By -Law No. 2011-177, Canine
Control By -Law.
Motion No. C1 61109-43
Moved by Hall, Seconded by Crawford
Be it resolved
1. That the correspondence dated October 31, 2016 from Barbara Palmer and Christin
Borowka, 317 Medonte Road 2, re: Request for Exemption from By -Law No. 2011-
177, Canine Control By -Law be received.
2. That an exemption be granted to the applicant under By -Law 2011-177, Canine
Control By-law, to harbour more than 3 dogs without a kennel license.
3. That the five dogs continue to be licensed pursuant to the Canine Control By -Law.
4. That the applicant be advised that the maximum number of dogs permitted at any
time under this exemption is five until either a dog ceases to reside at the location or
the passing of one of the dogs, but not for more than a period of 2 years.
5. That should the owners of the dogs contravene any section of the Canine Control
By -Law, this exemption be withdrawn.
6. And That the applicant be advised of Council's decision under the Chief Municipal
Law Enforcement Officer's signature.
Carried.
c) Correspondence dated September 28, 2016 from Oro-Medonte Chamber of Commerce
re: Business Excellence Awards Gala & Silent Auction, November 8, 2016, Hawk Ridge
Golf & Country Club.
Motion No. C161109-44
Moved by Macpherson, Seconded by Jermey
Be it resolved
1. That the correspondence dated September 28, 2016 from Oro-Medonte Chamber of
Commerce re: Business Excellence Awards Gala & Silent Auction, November 8,
2016, Hawk Ridge Golf & Country Club be received.
2. And That all members of Council be authorized to attend without per diem.
Carried.
Page 24 of 28
Council Meeting Minutes — Wednesday, November 9, 2016.
d) Correspondence dated October 25, 2016 from Orillia Manufacturers Association (OMA)
re: OMA Annual General Meeting & Dinner, November 17, 2016.
Motion No. C161109-45
Moved by Crawford, Seconded by Hall
Be it resolved
1. That the correspondence dated October 25, 2016 from Orillia Manufacturers
Association (OMA) re: OMA Annual General Meeting & Dinner, November 17, 2016
be received.
2. That Mayor H.S. Hughes and Councillors Crawford, Jermey and Macpherson be
authorized to attend without per diem.
3. And that the CAO's office RSVP accordingly.
Carried.
16. Notice of Motions:
None.
17. By -Laws:
a) By -Law No. 2016-150: A By -Law to Authorize a Franchise Agreement Between The
Corporation of The Township of Oro-Medonte and Union Gas Limited.
b) By -Law No. 2016-151: A By -Law to Authorize a Franchise Agreement Between The
Corporation of The Township of Oro-Medonte and Enbridge Gas Distribution Inc.
Motion No. C161109-46
Moved by Jermey, Seconded by Macpherson
Be it resolved that
a) By -Law No. 2016-150: A By -Law to Authorize a Franchise Agreement Between The
Corporation of The Township of Oro-Medonte and Union Gas Limited.
b) By -Law No. 2016-151: A By -Law to Authorize a Franchise Agreement Between The
Corporation of The Township of Oro-Medonte and Enbridge Gas Distribution Inc.
be read a first and second time and that third reading be deferred pending confirmation
from Union Gas Limited and Enbridge Gas Distribution Inc. of the Ontario Energy
Board's Order pursuant to The Municipal Franchises Act.
Carried.
Page 25 of 28
Council Meeting Minutes — Wednesday, November 9, 2016.
c) By -Law No. 2016-155: A By-law to remove the Holding symbol On lands described
as follows: 27 Warbler Way, Lot 14, Plan 51 M-881, Township of Oro-Medonte,
County of Simcoe, Roll # 4346-030-012-42790.
d) By -Law No. 2016-156: A By-law to Amend By-law 2016-063, "Being a By-law to
Appoint Building Inspectors".
e) By -Law No. 2016-159: Being a By -Law to Authorize the Execution of a Lease
Agreement Between The Corporation of the Township of Oro-Medonte and Royal
Bank of Canada.
f) By -Law No. 2016-161: A By-law to Repeal By-law No. 94-87, Being a By-law to
Define the Boundaries of Polling Subdivisions of the Township of Oro-Medonte.
g) By -Law No. 2016-162: A By -Law to Amend By -Law 2012-144, "A By -Law to Appoint
a Chief Building Official' and A By -Law to Amend By -Law No. 2008-074, "A By -Law
to Appoint a Deputy Chief Building Official'.
h) By -Law No. 2016-163: Being a By -Law to Authorize the Execution of a Regional
Mutual Assistance Agreement.
i) By -Law No. 2016-164: Being a By -Law to Authorize the Execution of an Emergency
Social Services Agreement.
Motion No. C161109-47
Moved by Hall, Seconded by Crawford
Be it resolved that
c) By -Law No. 2016-155: A By-law to remove the Holding symbol On lands described
as follows: 27 Warbler Way, Lot 14, Plan 51 M-881, Township of Oro-Medonte,
County of Simcoe, Roll # 4346-030-012-42790.
d) By -Law No. 2016-156: A By-law to Amend By-law 2016-063, "Being a By-law to
Appoint Building Inspectors".
e) By -Law No. 2016-159: Being a By -Law to Authorize the Execution of a Lease
Agreement Between The Corporation of the Township of Oro-Medonte and Royal
Bank of Canada.
f) By -Law No. 2016-161: A By-law to Repeal By-law No. 94-87, Being a By-law to
Define the Boundaries of Polling Subdivisions of the Township of Oro-Medonte.
Page 26 of 28
Council Meeting Minutes — Wednesday, November 9, 2016.
g) By -Law No. 2016-162: A By -Law to Amend By -Law 2012-144, "A By -Law to Appoint
a Chief Building Official' and A By -Law to Amend By -Law No. 2008-074, "A By -Law
to Appoint a Deputy Chief Building Official'.
h) By -Law No. 2016-163: Being a By -Law to Authorize the Execution of a Regional
Mutual Assistance Agreement.
i) By -Law No. 2016-164: Being a By -Law to Authorize the Execution of an Emergency
Social Services Agreement.
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
18. Closed Session Items (Unfinished Items):
a) Motion to go In Closed Session.
Motion No. C161109-48
Moved by Hall, Seconded by Crawford
Be it resolved that we do now go in Closed Session at 1:20 p.m. to discuss
• labour relations/employee negotiations (Operations Service Review);
Carried.
b) Motion to Rise and Report.
Motion No. C161109-49
Moved by Jermey, Seconded by Macpherson
Be it resolved that we do now Rise at 2:20 p.m. and Report on the Closed Session Item
4d) Shawn Binns, Director, Operations & Community Services re: Labour relations/
employee negotiations (Operations Service Review).
Carried.
Refer to Item 4d).
Page 27 of 28
Council Meeting Minutes — Wednesday, November 9, 2016.
19. Confirmation By -Law:
a) By-law No. 2016-157: Being a by-law to confirm the proceedings of the Council
meeting held on Wednesday, November 9, 2016.
Motion No. C161109-50
Moved by Macpherson, Seconded by Jermey
Be it resolved that By -Law No. 2016-157: Being a by-law to confirm the proceedings of
the Council meeting held on Wednesday, November 9, 2016 be read a first, second and
third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
20. Questions from the Public Clarifying an Agenda Item:
No one posed a question.
21. Adjournment:
a) Motion to Adjourn.
Motion No. C161109-51
Moved by Crawford, Seconded by Hall
Be it resolved that we do now adjourn at 4:37 p.m.
Carried.
ay r, .S. Hu es a k, J. las resin
Page 28 of 28
Motion No. C161109-35
Council Meeting Minutes — Wednesday, November 9, 2016. rescinded at February 8, 2017
p) Report No. CS2016-21, Doug Irwin, Director,
Municipal Election, Vote -Counting Method.
Motion No. C161109-35
Moved by Macpherson, Seconded by Coutanche
Council meeting
per Motion No. C170208-14
Legislative Services/Clerk re: 2018
Be it resolved
1. That Report No. CS2016-21, Doug Irwin, Director, Legislative Services/Clerk re:
2018 Municipal Election, Vote -Counting Method be received and adopted.
2. That the 2018 Municipal Election be conducted utilizing a traditional paper ballot and
vote -counting equipment.
3. That staff proceed to select an appropriate vendor for vote -counting equipment.
4. And That the necessary by-law for vote -counting equipment be brought forward for
Council's ratification.
Carried.
q) Report No. CS12016-27, Donna Hewitt, Director, Corporate & Strategic Initiatives re:
Corporate Projects Status Update - September 2016.
Motion No. C161109-36
Moved by Hall, Seconded by Crawford
Be it resolved that Report No. CS12016-27, Donna Hewitt, Director, Corporate &
Strategic Initiatives re: Corporate Projects Status Update — September, 2016 be
received for information only.
Carried.
r) Report No. CS12016-28, Donna Hewitt, Director, Corporate & Strategic Initiatives re:
Options for Recording Council Meetings.
Motion No. C161109-37
Moved by Coutanche, Seconded by Macpherson
Be it resolved
1. That Report No. CS12016-28, Donna Hewitt, Director, Corporate & Strategic
Initiatives re: re: Options for Recording Council Meetings be received and adopted.
2. That Council endorse the recommendation to maintain the status quo as presented as
Option 5 in support of the Township's Communications and Engagement Strategy.
3. That staff report back on the reallocation, resource requirements and service value
of Live Streaming In -House.
4. And That Corporate Communications will assess communication activities, and
provide a report card in the first quarter of 2017.
Carried.
Page 18 of 28