2016-174 By-law to amend by-law no. 2015-203 "A By-law to govern the proceedings of council and committees/technical support groups of council in the township of oro-medonte"The Corporation of the Township Of Oro-Medonte
By -Law No. 2016-174
A By -Law to Amend By -Law No. 2015-203, "A By-law to Govern the Proceedings
of Council and Committees/Technical Support Groups of Council
in the Township of Oro-Medonte"
Whereas Section 238(2) of the Municipal Act, 2001, S.O. 2001, c.25, as amended
states that every municipality and local board shall pass a procedure by-law for
governing the calling, place and proceedings of meetings;
And Whereas the Council of The Corporation of the Township of Oro-Medonte deems
it expedient to amend By -Law No. 2015-203, per Motion No. C161109-34, so that
Council may reflect the current practices, procedures and statutory requirements of
Council and Committees/Technical Support Groups of Council;
Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows:
That the 14.0 Agenda Section Headings" of the Index of Schedule "A" to By-law
No. 2015-23 be amended to read as follows:
"14.0 Agenda Section Headings
14.1 Call to Order -Moment of Reflection
14.2 Adoption of the Agenda
14.3 Disclosure of Pecuniary Interest
14.4 Closed Session Items
14.5 Minutes of Council and Committee
14.6 Recognition of Achievements
14.7 Public Meetings and Public Information Sessions
14.8 Deputations
14.9 Presentations
14.10 Identification from the Public of an Agenda Item of Interest
14.11 Open Forum
14.12 Reports of Municipal Officers
14.13 Reports of Members of Council
14.14 Consent Agenda
14.15 Communications/Petitions
14.16 Notice of Motions
14.17 By-laws
14.18 Closed Session Items (Unfinished Items)
14.19 Confirmation By-law
14.20 Questions from the Public Clarifying an Agenda Item
14.21 Adjournment"
2. That the "Order of the Day" in Section 13.1 g) of Schedule "A" to By -Law No.
2015-203 be amended to read as follows:
"The business of Council shall be taken up in the following order:
1. Call to Order -Moment of Reflection
2. Adoption of the Agenda
3. Disclosure of Pecuniary Interest
4. Closed Session Items
5. Minutes of Council and Committees
6. Recognition of Achievements
7. Public Meetings
8. Deputations
9. Presentations
10. Identification from the Public of an Agenda Item of Interest
11. Open Forum
12. Reports of Municipal Officers
13. Reports of Members of Council
14. Consent Agenda
15. Communications/Petitions
16. Notice of Motions
17. By-laws
18. Closed Session Items (Unfinished Items)
19. Confirmation By-law
20. Questions from the Public Clarifying an Agenda Item
21. Adjournment"
3. That Section 14.0 Agenda Section Headings of Schedule "A" to By-law No.
2015-203 be amended to insert a new sub -section as follows and re -number
the subsequent sub -sections:
"14.11 Open Forum
The Open Forum provides an opportunity for the public to provide
verbal comments to Council, in Open Session, on matters
scheduled on the current agenda, and shall be conducted as
follows:
• Open Forum shall last no longer than 20 minutes;
• Each speaker shall be required to identify the agenda item
they are speaking to and provide their name and address,
which may become part of the public record;
• A speaker shall be limited to 2 minutes per agenda item;
• No response shall be provided to any question posed during
Open Forum;
• No discussion, debate or decisions will occur during Open
Forum;
• Each speaker is permitted to speak only once per agenda
item;
• A speaker may provide comment on one agenda item and
then shall step aside to enable another to provide comment
on an agenda item;
• No speaker shall speak to a second agenda item until other
individuals have had an opportunity to speak once;
• Speakers providing comment on the same agenda item,
shall be requested to limit their comments so as to provide
additional information and not repeat the same information
provided by a previous speaker;
• Comments made during Open Forum will not form part of
the minutes of the meeting;
• The following matters will not be permitted during Open
Forum:
o Comments/complaints against Members of Council or
Township staff;
o Matters beyond the jurisdiction of Council or the
Township;
o Closed Session agenda items, including current or
pending litigation, or Insurance claims and/or pending
claims by or against the Township;
o Comments with respect to Minutes of Council and '
Committees;
o Comments that are contrary to the Municipal
Freedom of Information and Protection of Privacy
Act;
o Comments with respect to any applications which
have proceeded through a Public Meeting in
accordance with the Planning Act, with the exception
of comment related to a recommendation contained
within the Staff Report.
• The Chair may conclude Open Forum prior to the 20 minute
maximum time limit, for non-compliance with the Open
Forum parameters, Conduct of Members of the Public, or
any other reason."
4. That Section 14.13 Reports of Members of Council of Schedule "A" to By-law
No. 2015-203 be amended to read as follows:
"14.13 Reports of Members of Council
Reports of Members of Council includes "Updates from Council
Representatives — County of Simcoe and Township Partners and
Agencies", as well as matters for Council consideration/information
that are brought forward by the Members of Council.
a) Updates from Council Representatives — County of Simcoe and
Township Partners and Agencies:
Provides an opportunity for the Township's representatives at
the County of Simcoe, and the Council members appointed as
the Township's representatives at the Township's Partners and
Agencies, to deliver updates on the activities of the County of
Simcoe and the Township's Partners and Agencies."
5. That Section 14.20 Questions from the Public Clarifying an Agenda Item of
Schedule "A" to By-law No. 2015-203 be amended to read as follows:
"14.20 Questions from the Public Clarifying an Agenda Item
Questions from the Public Clarifying an Agenda Item provides an
opportunity for the members of the public to seek clarification with
respect to the decision which was made on an agenda item, the
meaning of the decision and the next steps as a result of the
decision.
• Questions from the Public Clarifying an Agenda Item shall
last no longer than 10 minutes;
• Responses provided to questions posed during Questions
from the Public Clarifying an Agenda Item shall be included
within the 10 minute maximum time limit;
• Each speaker shall be required to identify the agenda item
they are seeking clarification on and provide their name and
address, which may become part of the public record;
• A speaker shall be limited to 1 minute per question;
• A speaker may pose a question and then shall step aside to
enable another to pose a question;
• The Chair may conclude Questions from the Public
Clarifying an Agenda Item prior to the 10 minute maximum
time limit, for non-compliance with the above parameters,
Conduct of Members of the Public, or any other reason."
6. That Section 14.21 Adjournment of Schedule "A" to By-law No. 2015-203 be
amended to read as follows:
"14.21 Adjournment
a) Meetings shall adjourn 4 hours after their scheduled
commencement unless this rule is temporarily suspended by
motion of the majority of the Members present.
b) In the event of grave disorder arising in the meeting place, the
Chair may unilaterally adjourn the meeting without a motion.
c) A meeting lasting 4 hours or less shall be deemed to be a "half
day" in accordance with the Township's Remuneration By -Law."
7. And That the by-law shall take effect on the final passing thereof.
By-law read a First, Second and Third time, and Passed this 23rd day of
November, 2016.
The Corporation of the Township of Oro-Medonte
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CIOK. 7'RdUalas Irwin