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10 12 2016 Council Meeting MinutesTownship of Proud Heritage, Exciting Feature Wednesday, October 12, 2016 The Township of Oro-Medonte Council Meeting Minutes Council Chambers 2014-2018 Council Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Barbara Coutanche Councillor Scott Macpherson Councillor John Crawford Councillor Scott Jermey Regrets: Councillor Phil Hall Time: 9:04 a.m. Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director, Present: Finance/Treasurer/Deputy CAO; Doug Irwin, Director, Corporate Services/Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director, Corporate & Strategic Initiatives; Shawn Binns, Director, Operations and Community Services; Hugh Murray, Fire Chief; Tamara Obee, Manager, Human Resources, Health & Safety; Derek Witlib, Manager, Planning Services; David Saunders, Manager, Development Engineering; Michelle Jakobi, Operations Technologist; Marie Brissette, Executive Assistant, Mayor & Council/Special Project Coordinator 1. Call to Order -Moment of Reflection: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a moment of reflection. Page 1 of 22 Council Meeting Minutes — Wednesday, October 12, 2016. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. C161012-1 Moved by Crawford, Seconded by Jermey Be it resolved that the agenda for the Council meeting of Wednesday, October 12, 2016 be received and adopted, as amended, to withdraw Items 4e) Tamara Obee, Manager, Human Resources, Health & Safety re: Personal matter affecting an identifiable individual (Complaint). 4f) Hugh Murray, Fire Chief re: Labour relations/employee negotiations (Facility Update). 17g) By -Law No. 2016-150: A By -Law to Authorize a Franchise Agreement Between The Corporation of the Township of Oro-Medonte and Union Gas Limited; and 17h) By -Law No. 2016-151: A By -Law to Authorize a Franchise Agreement Between The Corporation of the Township of Oro-Medonte and Enbridge Gas Distribution Inc. and that correspondence dated October 11, 2016 from Eldon Theodore, MHBC Planning Urban Design & Landscape Architecture re: Item 12i) Report No. DS2016-95, Andria Leigh, Director, Development. Services re: Zoning By-law Amendment, 2016- ZBA-07 Braestone Development Corp., Part of the East and West Halves of Lots 2 and 3, Concession 9 and Lots 1 to 59, inclusive, Registered Plan 51 M-1070, Township of Oro-Medonte be received. Carried. 3. Disclosure of Pecuniary Interest: None declared. Page 2 of 22 Council Meeting Minutes — Wednesday, October 12, 2016. 4. Closed Session Items: a) Motion to go In Closed Session. Motion No. C161012-2 Moved by Jermey, Seconded by Macpherson Be it resolved that we do now go in Closed Session at 9:05 a.m. to discuss • acquisition/disposition of land (Moon Point Drive); • labour relations/employee negotiations (Organizational Realignment); • solicitor -client privilege (Master Servicing Water/Waste Water). Carried. b) Motion to Rise and Report. Motion No. C161012-3 Moved by Jermey, Seconded by Crawford Be it resolved that we do now Rise at 10:06 a.m. and Report on the Closed Session Items 4 c) Robin Dunn, CAO, re: Labour relations/employee negotiations (Organizational Realignment). d) Robin Dunn, CAO re: Solicitor -client privilege (Master Servicing Water/Waste Water). g) Doug Irwin, Director, Corporate Services/Clerk re: Acquisition/disposition of land (Moon Point Drive). Carried. c) Robin Dunn, CAO, re: Labour relations/employee negotiations (Organizational Realignment). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director, Corporate Services/Clerk; Tamara Obee, Manager, Human Resources, Health & Safety. Motion No. C161012-4 Moved by Crawford, Seconded by Jermey Be it resolved that, per Human Resources Committee Motion No. HRC161005-5 that the confidential correspondence dated October, 2016 and presented by Robin Dunn, CAO, re: Labour relations/employee negotiations (Organizational Realignment) be received; and that the CAO proceed as outlined. Carried. Page 3 of 22 Council Meeting Minutes — Wednesday, October 12, 2016. d) Robin Dunn, CAO re: Solicitor -client privilege (Master Servicing Water/Waste Water). The following staff were present: Robin Dunn, CAO; Doug Irwin, Director, Corporate Services/Clerk; Andria Leigh, Director, Development Services; Tamara Obee, Manager, Human Resources, Health & Safety; Michelle Jakobi, Operations Technologist. Motion No. C161012-5 Moved by Macpherson, Seconded by Jermey Be it resolved that the confidential verbal information presented by Robin Dunn, CAO re: Solicitor -client privilege (Master Servicing Water/Waste Water) be received. Carried. e) Tamara Obee, Manager, Human Resources, Health & Safety re: Personal matter affecting an identifiable individual (Complaint). This item was withdrawn. f) Hugh Murray, Fire Chief re: Labour relations/employee negotiations (Facility Update). This item was withdrawn. g) Doug Irwin, Director, Corporate Services/Clerk re: Acquisition/disposition of land (Moon Point Drive). The following staff were present: Robin Dunn, CAO; Doug Irwin, Director, Corporate Services/Clerk; Andria Leigh, Director, Development Services; Tamara Obee, Manager, Human Resources, Health & Safety; Michelle Jakobi, Operations Technologist. Motion No. C161012-6 Moved by Jermey, Seconded by Crawford Be it resolved 1. That Confidential Report No. CS2016-17, Doug Irwin, Director, Corporate Services/Clerk re:, Acquisition/disposition of land (Moon Point Drive) be received and adopted. 2. That the applicant's request for the Township to purchase the lands identified in Confidential Report No. CS2016-17 be respectfully declined. 3. And that the applicant be advised of Council's decision under the Director, Corporate Services/Clerk's signature. Carried. Page 4 of 22 Council Meeting Minutes — Wednesday, October 12, 2016. 5. Minutes of Council and Committees: a) Minutes of Council meeting held on Wednesday, September 28, 2016. Motion No. C161012-7 Moved by Jermey, Seconded by Macpherson Be it resolved that the draft minutes of the Council meeting held on Wednesday, September 28, 2016 be received and adopted as printed and circulated. Carried. b) Minutes of Human Resources Committee meeting held on Wednesday, October 5, 2016. Motion No. C161012-8 Moved by Crawford, Seconded by Jermey Be it resolved that the draft minutes of the Human Resources Committee meeting held on Wednesday, October 5, 2016 be received. Carried. 6. Recognition of Achievements: None. 7. Public Meetings: None. Page 5 of 22 Council Meeting Minutes — Wednesday, October 12, 2016. 8. Deputations: a) Abdualla Kareem re: Request for Tax Interest Relief. Motion No. C161012-9 Moved by Macpherson, Seconded by Jermey Be it resolved 1. That the correspondence dated September 21, 2016 from Abdualla Kareem re: Request for Tax Interest Relief be received. 2. That the request to waive tax interest be approved in the amount of $4,818.28. 3. And that the applicant be advised of Council's decision under the Deputy Treasurer's signature. Carried. 9. Presentations: a) S/Sgt. Michael Burton, Ontario Provincial Police, Barrie Detachment re: Quarterly Statistics. Motion No. C161012-10 Moved by Jermey, Seconded by Crawford Be it resolved that the correspondence dated October 11, 2016 and presented by S/Sgt. Michael Burton, Ontario Provincial Police, Barrie Detachment re: Quarterly Statistics be received. Carried. 10. Identification From the Public of an Agenda Item of Interest: Provides an opportunity for members of the public to identify an agenda item which the public member may request be brought forward and considered earlier in the meeting. 11. Open Forum: No comments were provided. Page 6 of 22 Council Meeting Minutes — Wednesday, October 12, 2016. 12. Reports of Municipal Officers: a) Report No. F12016-19, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO re: Statement of Accounts — September 30, 2016. Motion No. C161012-11 Moved by Jermey, Seconded by Macpherson Be it resolved 1. That Report No. F12016-19, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO re: Statement of Accounts — September 30, 2016 be received for information only. 2. The accounts for the month of September totalling $7,215,725.28 be received. Carried. b) Report No. FD2016-8, Hugh Murray, Fire Chief re: Results for Vehicle Quotation: 1-1/2 Ton Pickup, CrewCab — 4 Wheel Drive. Motion No. C161012-12 Moved by Crawford, Seconded by Jermey Be it resolved 1. That Report No. FD2016-8, Hugh Murray, Fire Chief re: Results for Vehicle Quotation: 1-1/2 Ton Pickup, CrewCab — 4 Wheel Drive be received and adopted. 2. That the Vehicle Quotation be awarded to Thor Motors, Orillia in the amount of $33,046.00 (excluding taxes). 3. And that the dealerships that submitted a Quotation are advised of Council's decision, under the Fire Chief's signature. Carried. .Page 7 of 22 Council Meeting Minutes — Wednesday, October 12, 2016. c) Donna Hewitt, Director, Corporate & Strategic Initiatives re: Franchise Agreements Between The Corporation of The Township of Oro-Medonte and Union Gas Limited and Enbridge Gas Distribution Inc. [Refer to Items 17g) and h)]. Motion No. C161012-13 Moved by Macpherson, Seconded by Jermey Be it resolved 1. That the draft resolution presented by Donna Hewitt, Director, Corporate & Strategic Initiatives re: Franchise Agreements Between The Corporation of The Township of Oro-Medonte and Union Gas Limited be received. 2. That this Council approves the resolution and form of draft By-law (including the franchise agreement forming part thereof) attached hereto and authorizes the submission thereof to the Ontario Energy Board for approval pursuant to the provisions of Section 9 of the Municipal Franchises Act. 3. That this Council requests the Ontario Energy Board to make an order dispensing with the assent of the municipal electors of the attached draft By-law (including the franchise agreement forming part thereof) pursuant to the provisions of Section 9(4) of the Municipal Franchises Act. 4. And that a certified copy of the resolution be forwarded to Union Gas Limited under the Director, Corporate & Strategic Initiatives' signature. Carried. Motion No. C161012-14 Moved by Jermey, Seconded by Crawford Be it resolved 1. That the draft resolution presented by Donna Hewitt, Director, Corporate & Strategic Initiatives re: Franchise Agreements Between The Corporation of The Township of Oro-Medonte and Enbridge Gas Distribution Inc. be received. 2. That this Council approves the resolution and form of draft By-law (including the franchise agreement forming part thereof) attached hereto and authorizes the submission thereof to the Ontario Energy Board for approval pursuant to the provisions of Section 9 of the Municipal Franchises Act. 3. That this Council requests the Ontario Energy Board to make an order dispensing with the assent of the municipal electors of the attached draft By-law (including the franchise agreement forming part thereof) pursuant to the provisions of Section 9(4) of the Municipal Franchises Act. 4. And that a certified copy of the resolution be forwarded to Enbridge Gas Distribution Inc. under the Director, Corporate & Strategic Initiatives' signature. Carried. Page 8 of 22 Council Meeting Minutes —Wednesday, October 12, 2016. d) Report No. CS12016-25, Donna Hewitt, Director, Corporate & Strategic Initiatives re: Age -Friendly Community Plan & Final Report. Kevin Beaulieu presented the report. Motion No. C161012-15 Moved by Jermey, Seconded by Macpherson Be it resolved 1. That Report No. CS12016-25, Donna Hewitt, Director, Corporate & Strategic Initiatives re: Age -Friendly Community Plan & Final Report be received. 2. That Report "Older and Bolder — Age -Friendly Action Plan for the Township of Oro- Medonte", dated October 2016 and presented by Kevin Beaulieu, Public Interest Strategy & Communications Inc. be received. 3. That the recommendations within Report "Older and Bolder — Age -Friendly Action Plan for the Township of Oro-Medonte", dated October 2016 be considered during Township policy and project deliberations. 4. And that the Age -Friendly Community Committee and public stakeholders be formally recognized for their support and work on the Age Friendly Community project under the Mayor's signature. Carried. e) Report No. CS12016-26, Donna Hewitt, Director, Corporate & Strategic Initiatives re: Request for Documentation File Review — Accessibility for Ontarians with Disabilities Act, 2005 Update. Motion No. C161012-16 Moved by Crawford, Seconded by Jermey Be it resolved 1. That Report No. CS12016-26, Donna Hewitt, Director, Corporate & Strategic Initiatives re: Request for Documentation File Review — Accessibility for Ontarians with Disabilities Act, 2005 Update be received and adopted. 2. That POL-AODA-01 "Accessibility Standards for Customer Service", enacted on October 14 and 28, 2009, POL-AODA-02 "Accessibility Policy", enacted on December 19, 2012 and POL-AODA-03 "Accessibility Standard for Information and Communications", enacted November 13, 2013 be rescinded. 3. That the Draft Accessibility Policy, being Appendix B to Report No. CSI 2016-26 be adopted, dated and numbered. 4. And That staff proceed with the implementation of the Draft Accessibility Policy in order to meet the legislated requirements under the Accessibility for Ontarians with Disabilities Act, 2005 as identified in Report No. CSI 2016-26. Carried. Page 9 of 22 Council Meeting Minutes — Wednesday, October 12, 2016. f) Report No. OCS2016-04, Shawn Binns, Director, Operations and Community Services re: 1 st Annual Peter Robinson Vasey Minor Ball Fundraiser. Motion No. C161012-17 Moved by Macpherson, Seconded by Jermey Be it resolved 1. That Report No. OCS2016-04, Shawn Binns, Director, Operations and Community Services re: 1 st Annual Peter Robinson Vasey Minor Ball Fundraiser be received and adopted. 2. That POL-PR-012, Grant/Subsidy Requests from Community Organizations be waived. 3. That the request from Kevin Connor to waive the rental fees of the Vasey Ball Diamond on October 15, 2016 be approved in the amount of $288.00. 4. And that the applicant be notified of Council's decision under the Director, Operations and Community Services' signature. Carried. g) Report No. OCS2016-05, Shawn Binns, Director, Operations and Community Services re: Tender OCS2016-02 Parks and Facility Snow Removal. Motion No. C161012-18 Moved by Jermey, Seconded by Crawford Be it resolved 1. That Report No. OCS2016-05, Shawn Binns, Director, Operations and Community Services re: Tender OCS2016-02 Parks and Facility Snow Removal be received and adopted. 2. That the contracts for Tender OCS 2016-02 be awarded to the bidders as identified in Report No. OCS 2016-05. 3. That the appropriate agreements be executed by the Clerk and Director, Operations and Community Services. 4. And that the bidders be thanked and notified of Council's decision under the Director, Operations and Community Services' signature. Carried. Page 10 of 22 Council Meeting Minutes — Wednesday, October 12, 2016. h) Report No. DS2016-88, Andria Leigh, Director, Development Services re: Agreement for Engineering Consulting Services [Refer to Item 17c)]. Jody King and Duncan Richardson of The Jones Consulting Group Ltd. were introduced to Council. Motion No. C161012-19 Moved by Jermey, Seconded by Macpherson Be it resolved 1. That Report No. DS2016-88, Andria Leigh, Director, Development Services re: Agreement for Engineering Consulting Services be received and adopted. 2. That Council approve the execution of an Agreement for Engineering Consulting Services with The Jones Consulting Group Ltd. 3. That the appropriate by-law be brought forward for Council's consideration. 4. And that the applicant be advised of Council's decision under the Manager, Development Engineering's signature. Carried. Motion No. C161012-20 Moved by Macpherson, Seconded by Jermey Be it resolved that Rule 14.20 of Procedural By-law No. 2015-203 be suspended in order to allow the meeting to proceed past the normal adjournment hour of 1:00 p.m. Carried. Page 11 of 22 Council Meeting Minutes — Wednesday, October 12, 2016. i) Report No. DS2016-95, Andria Leigh, Director, Development Services re: Zoning By-law Amendment, 2016-ZBA-07 Braestone Development Corp., Part of the East and West Halves of Lots 2 and 3, Concession 9 and Lots 1 to 59, inclusive, Registered Plan 51 M- 1070, Township of Oro-Medonte [Refer to Item 17d)]. Motion No. C161012-21 Moved by Crawford, Seconded by Macpherson Be it resolved 1. That Report No. DS2016-95, Andria Leigh, Director, Development Services re: Zoning By-law Amendment, 2016-ZBA-07 Braestone Development Corp., Part of the East and West Halves of Lots 2 and 3, Concession 9 and Lots 1 to 59, inclusive, Registered Plan 51 M-1070, Township of Oro-Medonte be received and adopted. 2. That Zoning By-law Amendment Application 2016-ZBA-07, be approved by deleting Section 7.75 in Zoning By-law No. 97-95, as amended, and replacing it with the text as shown on proposed By-law No. 2016-145. 3. That the appropriate by-law be brought forward for Council's consideration. 4. That the applicant be advised of the Council's decision under the Director, Development Services' signature. Carried. j) Report No. DS2016-97, Andria Leigh, Director, Development Services re: Provincial Coordinated Land Use Planning Review [to be distributed at meeting]. Motion No. C161012-22 Moved by Jermey, Seconded by Macpherson Be it resolved 1. That Report No. DS2016-97, Andria Leigh, Director, Development Services re: Provincial Coordinated Land Use Planning Review be received and adopted. 2. That a combined response to the Ministry of Municipal Affairs and to the Ministry of Housing be submitted under the Mayor's signature, including a copy of Report DS2016-097, being the Township's formal response to the Coordinated Land Use Planning Review. 3. And That the County of Simcoe and Robert Schickedanz, President, Simcoe County Home Builders' Association be provided a copy of the Township's submission under the Director, Development Services' signature. Carried. Page 12 of 22 Council Meeting Minutes —Wednesday, October 12, 2016. k) Report No. TES2016-29, Robin Dunn, CAO re: Urban Stormwater Inventory, Operations & Maintenance Program. Motion No. C161012-23 Moved by Macpherson, Seconded by Crawford Be it resolved 1. That Report No. TES2016-29, Robin Dunn, CAO re: Urban Stormwater Inventory, Operations & Maintenance Program be received and adopted. 2. And that the provisions of By -Law 2004-112 be waived to permit sole source of the project to CC Tatham & Associates Ltd. 3. And that the requested expenditure be financed from the 2016 budget stabilization reserve. 4. And That the CAO proceed accordingly. Carried. Council recessed at 12:58 p.m. and reconvened at 1:38 p.m. 1) Doug Irwin, Director, Corporate Services/Clerk & Tamara Obee, Manager, Human Resources, Health & Safety re: Remuneration By-law. Motion No. C161012-24 Moved by Macpherson, Seconded by Jermey Be it resolved that the correspondence presented by Doug Irwin, Director, Corporate Services/Clerk & Tamara Obee, Manager, Human Resources, Health & Safety re: Remuneration By-law be received; and that the Clerk bring forward the appropriate amending by-law as discussed. Carried. 13. Reports of Members of Council: a) Updates from Council Representatives — County of Simcoe and Township Partners and Agencies. The following members of Council provided updates: Mayor Hughes, Deputy Mayor Hough and Councillors Coutanche and Crawford. Page 13 of 22 Council Meeting Minutes — Wednesday, October 12, 2016. b) Mayor H.S. Hughes, correspondence received September 15, 2016 from Robert Schickedanz, President, Simcoe County Home Builders' Association re: Co-ordinated Review of the Growth Plan for the Greater Golden Horseshoe, The Greenbelt Plan, The Oak Ridges Moraine Conservation Plan and The Niagara Escarpment Plan. Motion No. C161012-25 Moved by Crawford, Seconded by Macpherson Be it resolved that the correspondence received September 15, 2016 from Robert Schickedanz, President, Simcoe County Home Builders' Association and presented by Mayor H.S. Hughes, re: Co-ordinated Review of the Growth Plan for the Greater Golden Horseshoe, The Greenbelt Plan, The Oak Ridges Moraine Conservation Plan and The Niagara Escarpment Plan be received; and considered in conjunction with Item 12j) Report No. DS2016-97, Andria Leigh, Director, Development Services re: Provincial Coordinated Land Use Planning Review. Carried. c) Mayor H.S. Hughes re: County of Simcoe, Committee of the Whole Reports: 1. CCW 16-329 - Mandatory Diversion By-law; 2. CCW 16-330 - Standard Size Garbage Containers; 3. CCW 16-331 - Reducing the Curbside Garbage Limit; 4. CCW 16-332 - Reduce Double Up Program. Mayor H.S. Hughes distributed additional correspondence to Council. Motion No. C161012-26 Moved by Jermey, Seconded by Macpherson Be it resolved that the County of Simcoe, Committee of the Whole Reports, re: CCW 16-329 - Mandatory Diversion By-law; CCW 16-330 - Standard Size Garbage Containers; CCW 16-331 - Reducing the Curbside Garbage Limit; and CCW 16-332 - Reduce Double Up Program presented by Mayor H.S. Hughes and Deputy Mayor Hough be received. Carried. Page 14 of 22 Council Meeting Minutes — Wednesday, October 12, 2016. d) Councillor Jermey, correspondence dated September 28, 2016 re: Municipal Resolution on Supporting Agricultural Experts in Their Fields, Motions 11.1, Belleville City Council Meeting, September 26, 2016. Motion No. C161012-27 Moved by Macpherson, Seconded by Crawford Be it resolved 1. That the correspondence dated September 28, 2016 from the City of Belleville and presented by Councillor Jermey re: Municipal Resolution on Supporting Agricultural Experts in Their Fields, Motions 11.1 be received. 2. That the Council of The Township of Oro-Medonte supports the City of Belleville's resolution as outlined in their correspondence dated September 28, 2016. 3. That the Township of Oro-Medonte request that the Province consider alternative use of validation of the insect counts to support the use of neonicotinoids. 4. And That the Honourable Kathleen Wynne, Premier of Ontario; the Honourable Jeff Leal, Minister of Agriculture, Food and Rural Affairs, Patrick Brown, MPP, Simcoe North; the Association of Municipalities of Ontario, and the City of Belleville be advised of Council's decision under the Mayor's signature. Carried. e) Councillors Macpherson and Jermey, correspondence dated October 5, 2016 from Tom Mrakas, Councillor, Town of Aurora re: Ontario Municipal Board (OMB) Reform, News Release, Consultation Paper. Motion No. C161012-28 Moved by Crawford, Seconded by Macpherson Be it resolved that the correspondence dated October 5, 2016 from Tom Mrakas, Councillor, Town of Aurora and presented by Councillors Macpherson and Jermey re: Ontario Municipal Board (OMB) Reform, News Release, Consultation Paper be received. Carried. Page 15 of 22 Council Meeting Minutes —Wednesday, October 12, 2016. 14. Consent Agenda: a) Announcements of Interest to the Public: 1. Introducing Oro-Medonte's Council Portal. 2. Township of Springwater, Midhurst Water, Wastewater & Transportation Class Environmental Assessment (Phases 3 & 4), Notice of Public Information Centre, Tuesday, October 18, 2016, Snow Valley Resort, 4:30-9:OOpm, 2632 Vespra Valley Road. 3. Township of Oro-Medonte, Notice, October 26 Council Meeting Cancellation. 4. Township of Severn, Township of Oro-Medonte, Notice of Closure, Replacement of Severn Bridge No. 3 beginning Monday, June 27, 2016 and is scheduled to reopen no later than Friday, November 25, 2016. 5. Fall Flu Shot Clinics, October 26, November 2, November 9, 2016, 4pm-7pm, Huronia Nurse Practitioner -Led Clinic, 3331 Line 4 North, Oro-Medonte. b) Correspondence dated September 12, 2016 from James Papple, Chair, Teachers of English as a Second Language Association of Ontario (TESL) re: Letter of Appreciation. Staff Recommendation: Receive. c) Correspondence dated September 23, 2016 from Lisa Lyons, Town Clerk, Town of Aurora re: Ontario Municipal Board (OMB) Reform Update. Staff Recommendation: Receive. d) Minutes of Barrie Public Library Board meeting held on June 23, 2016. Staff Recommendation: Receive. e) Minutes of Lake Simcoe Region Conservation Authority meeting held on July 22, 2016. Staff Recommendation: Receive. f) Nottawasaga Valley Conservation Authority, minutes of meeting held on August 26, 2016 and highlights of meeting held on September 23, 2016. Staff Recommendation: Receive. Page 16 of 22 Council Meeting Minutes — Wednesday, October 12, 2016. Motion No. C161012-29 Moved by Macpherson, Seconded by Jermey Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda" be adopted as printed: a) Announcements of Interest to the Public: 1. Introducing Oro-Medonte's Council Portal. 2. Township of Springwater, Midhurst Water, Wastewater & Transportation Class Environmental Assessment (Phases 3 & 4), Notice of Public Information Centre, Tuesday, October 18, 2016, Snow Valley Resort, 4:30-9:OOpm, 2632 Vespra Valley Road. 3. Township of Oro-Medonte, Notice, October 26 Council Meeting Cancellation. 4. Township of Severn, Township of Oro-Medonte, Notice of Closure, Replacement of Severn Bridge No. 3 beginning Monday, June 27, 2016 and is scheduled to reopen no later than Friday, November 25, 2016. 5. Fall Flu Shot Clinics, October 26, November 2, November 9, 2016, 4pm-7pm, Huronia Nurse Practitioner -Led Clinic, 3331 Line 4 North, Oro-Medonte. b) Correspondence dated September 12, 2016 from James Papple, Chair, Teachers of English as a Second Language Association of Ontario (TESL) re: Letter of Appreciation. Received. c) Correspondence dated September 23, 2016 from Lisa Lyons, Town Clerk, Town of Aurora re: Ontario Municipal Board (OMB) Reform Update. Received. d) Minutes of Barrie Public Library Board .meeting held on June 23, 2016. Received. e) Minutes of Lake Simcoe Region Conservation Authority meeting held on July 22, 2016. Received. f) Nottawasaga Valley Conservation Authority, minutes of meeting held on August 26, 2016 and highlights of meeting held on September 23, 2016. Received. Carried. Page 17 of 22 Council Meeting Minutes — Wednesday, October 12, 2016 15. Communications/Petitions: Motion No. C161012-32 amended at November 23, 2016 Council meeting, per Motion No. C161123- 34 to delete #3 per Orillia Public Library Board Membership. a) Correspondence dated October 3, 2016 from Gail March ildon, Office Manager, Severn Sound Environmental Association (SSEA) re: 2016 SSEA 19th Annual Partnership Awards. Motion No. C161012-30 Moved by Jermey, Seconded by Macpherson Be it resolved that the correspondence dated October 3, 2016 from Gail Marchildon, Office Manager, Severn Sound Environmental Association (SSEA) re: 2016 SSEA 19th Annual Partnership Awards be received. Carried. b) Correspondence dated October 3, 2016 from Gayle Wood, Chief Administrative Officer, Nottawasaga Valley Conservation Authority (NVCA) re: 2017 NVCA Draft Budget Booklet. Motion No. C161012-31 Moved by Macpherson, Seconded by Crawford Be it resolved 1. That the correspondence dated October 3, 2016 from Gayle Wood, Chief Administrative Officer, Nottawasaga Valley Conservation Authority (NVCA) re: 2017 NVCA Draft Budget Booklet be received. 2. And that the Director, Development Services forward any applicable comments to NVCA by November 4, 2016. Carried. c) Correspondence dated September 26, 2016 from Janet Nyhof, Deputy Clerk, City of Orillia re: Representation on the Orillia Public Library Board. Motion No. C161012-32 Moved by Macpherson, Seconded by Jermey Be it resolved 1. That the correspondence dated September 26, 2016 from Janet Nyhof, Deputy Clerk, City of Orillia re: Representation on the Orillia Public Library Board be received. 2. That Councillor Jermey be appointed to the Orillia Public Library Board for the remainder of the current term of Council to expire on November 30, 2018. 3. That, in the absence of Ge unnillnr lormeys R Fountain Ruth Con+nin wog ld attend a +ho T-ewnship oGre-Medente's representatko. 4. And That the applicant be notified of Council's decision under the Mayor's signature. Carried. Page 18 of 22 Council Meeting Minutes — Wednesday, October 12, 2016. 15. Communications/Petitions: a) Correspondence dated October 3, 2016 from Gail Marchildon, Office Manager, Severn Sound Environmental Association (SSEA) re: 2016 SSEA 19th Annual Partnership Awards. Motion No. C161012-30 Moved by Jermey, Seconded by Macpherson Be it resolved that the correspondence dated October 3, 2016 from Gail Marchildon, Office Manager, Severn Sound Environmental Association (SSEA) re: 2016 SSEA 19th Annual Partnership Awards be received. Carried. b) Correspondence dated October 3, 2016 from Gayle Wood, Chief Administrative Officer, Nottawasaga Valley Conservation Authority (NVCA) re: 2017 NVCA Draft Budget Booklet. Motion No. C161012-31 Moved by Macpherson, Seconded by Crawford Be it resolved 1. That the correspondence dated October 3, 2016 from Gayle Wood, Chief Administrative Officer, Nottawasaga Valley Conservation Authority (NVCA) re: 2017 NVCA Draft Budget Booklet be received. 2. And that the Director, Development Services forward any applicable comments to NVCA by November 4, 2016. Carried. c) Correspondence dated September 26, 2016 from Janet Nyhof, Deputy Clerk, City of Orillia re: Representation on the Orillia Public Library Board. Motion No. C161012-32 Moved by Macpherson, Seconded by Jermey Be it resolved 1. That the correspondence dated September 26, 2016 from Janet Nyhof, Deputy Clerk, City of Orillia re: Representation on the Orillia Public Library Board be received. 2. That Councillor Jermey be appointed to the Orillia Public Library Board for the remainder of the current term of Council to expire on November 30, 2018. 3. That, in the absence of Councillor Jermey, Ruth Fountain would attend as the Township of Oro-Medonte's representative. 4. And That the applicant be notified of Council's decision under the Mayor's signature. Carried. Page 18 of 22 Council Meeting Minutes — Wednesday, October 12, 2016. d) Correspondence dated September 23, 2016 from Michelle Hudolin, Wetlands and Habitat Biologist, Severn Sound Environmental Association re: Tree Seedling Distribution Project - Request to Consider Municipal Participation in 2017. Motion No. C161012-33 Moved by Crawford, Seconded by Macpherson Be it resolved 1. That the correspondence dated September 23, 2016 from Michelle Hudolin, Wetlands and Habitat Biologist, Severn Sound Environmental Association re: Tree Seedling Distribution Project - Request to Consider Municipal Participation in 2017 be received. 2. That the Township of Oro-Medonte will support the distribution of materials and provide a facility. 3. That the Council Members of the Township of Oro-Medonte will provide assistance with the pick-up, sorting and distribution of tree seedlings in Oro-Medonte. 4. And That the applicant be advised of Council's decision under the Director, Operations and Community Services' signature. Carried. e) Correspondence dated September 9, 2016 from Sharon Goerke, Clerk Township of Severn re: Traffic Lights - Intersection of Highway 12 & Fairgrounds Road. Motion No. C161012-34 Moved by Jermey, Seconded by Macpherson Be it resolved 1. That the correspondence dated September 9, 2016 from Sharon Goerke, Clerk Township of Severn re: Traffic Lights - Intersection of Highway 12 & Fairgrounds Road be received. 2. That Council of the Township of Oro-Medonte supports the excerpt of The Township of Severn's resolution as follows: "That the Township of Severn support the installation of traffic lights at the Highway 12 and Fairgrounds Road intersection for safety reasons". 3. And That the Township of Severn be notified of Council's decision under the Mayor's signature. Carried. 16. Notice of Motions: None. Page 19 of 22 Council Meeting Minutes —Wednesday, October 12, 2016. 17. By -Laws: a) By -Law No. 2016-140: A By-law to Amend By-law 2016-063, "Being a By-law to Appoint Building Inspectors". b) By -Law No. 2016-141: A By -Law to Permanently Close and Sell part of a public highway on Part West 1/2 Lot 16, Concession 12 (Oro), described as Part 6, Plan 51 R-18508 (Part of PIN 58548-0171 (LT)), (geographic Township of Oro), Township of Oro-Medonte, County of Simcoe. c) By -Law No. 2016-142: A By-law to Authorize the Execution of the Professional Services Agreement (Short Form) between The Jones Consulting Group Ltd. and The Corporation of the Township of Oro-Medonte. d) By -Law No. 2016-145: A By-law to amend the zoning provisions which apply to lands in Part of the East and West Halves of Lots 2 and 3, Concession 9 and Lots 1 to 59, inclusive, Registered Plan 51 M-1070 (Oro), Township of Oro-Medonte 2016- ZBA-07 (Braestone). e) By -Law No. 2016-148: A By-law to remove the Holding symbol on lands described as follows: 8 Opal Court, Lot 86, Plan 51 M-957, Township of Oro-Medonte, County of Simcoe, Roll # 4346-010-003-26586. f) By -Law No. 2016-149: A By-law to Authorize the Execution of the Ontario Community Infrastructure Fund Formula -Based Component Agreement between Her Majesty the Queen in Right of Ontario, as represented by the Minister of Agriculture, Food and Rural Affairs and The Corporation of the Township of Oro-Medonte. g) By -Law No. 2016-150: A By -Law to Authorize a Franchise Agreement Between The Corporation of the Township of Oro-Medonte and Union Gas Limited - Withdrawn. h) By -Law No. 2016-151: A By -Law to Authorize a Franchise Agreement Between The Corporation of the Township of Oro-Medonte and Enbridge Gas Distribution Inc. - Withdrawn. i) By -Law No. 2016-152: A By -Law to Repeal By -Law No. 2016-139, "A By-law to Appoint an Acting Chief Building Official'. Page 20 of 22 Council Meeting Minutes — Wednesday, October 12, 2016. Motion No. C161012-35 Moved by Macpherson, Seconded by Crawford Be it resolved that a) By -Law No. 2016-140: A By-law to Amend By-law 2016-063, "Being a By-law to Appoint Building Inspectors". b) By -Law No. 2016-141: A By -Law to Permanently Close and Sell part of a public highway on Part West 1/2 Lot 16, Concession 12 (Oro), described as Part 6, Plan 51 R-18508 (Part of PIN 58548-0171 (LT)), (geographic Township of Oro), Township of Oro-Medonte, County of Simcoe. c) By -Law No. 2016-142: A By-law to Authorize the Execution of the Professional Services Agreement (Short Form) between The Jones Consulting Group Ltd. and The Corporation of the Township of Oro-Medonte d) By -Law No. 2016-145: A By-law to amend the zoning provisions which apply to lands in Part of the East and West Halves of Lots 2 and 3, Concession 9 and Lots 1 to 59, inclusive, Registered Plan 51 M-1070 (Oro), Township of Oro-Medonte 2016- ZBA-07 (Braestone). e) By -Law No. 2016-148: A By-law to remove the Holding symbol on lands described as follows: 8 Opal Court, Lot 86, Plan 51 M-957, Township of Oro-Medonte, County of Simcoe, Roll # 4346-010-003-26586. f) By -Law No. 2016-149: A By-law to Authorize the Execution of the Ontario Community Infrastructure Fund Formula -Based Component Agreement between Her Majesty the Queen in Right of Ontario, as represented by the Minister of Agriculture, Food and Rural Affairs and The Corporation of the Township of Oro-Medonte. i) By -Law No. 2016-152: A By -Law to Repeal By -Law No. 2016-139, "A By-law to Appoint an Acting Chief Building Official'. be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 18. Closed Session Items (Unfinished Items): None. Page 21 of 22 Council Meeting Minutes — Wednesday, October 12, 2016. 19. Confirmation By -Law: a) By -Law No. 2016-147: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, October 12, 2016. Motion No. C161012-36 Moved by Macpherson, Seconded by Jermey Be it resolved that By -Law No. 2016-147: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, October 12, 2016 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 20. Questions from the Public Clarifying an Agenda Item: Questions from the Public Clarifying an Agenda Item provides an opportunity for the members of the public to seek clarification with respect to the decision which was made on an agenda item, the meaning of the decision and the next steps as a result of the decision. One person posed one question. 21. Adjournment: a) Motion to Adjourn. Motion No. C161012-37 Moved by Crawford, Seconded by Macpherson Be it resolved that we do now adjourn at 3:30 p.m. Carried. Page 22 of 22