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Proud.Heritqe, Exciting Future
The Township of Oro-Medonte
Council Meeting Minutes
Council Chambers
Time: 1:03 p.m.
September 28, 2016
2014-2018 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Barbara Coutanche
Councillor Scott Macpherson arrived at 1:52 p.m.
Councillor Phil Hall
Councillor John Crawford
Councillor Scott Jermey
Staff Robin Dunn, Chief Administrative Officer; Doug Irwin, Director, Corporate
Present: Services/Clerk; Andria Leigh, Director, Development Services; Donna
Hewitt, Director, Corporate & Strategic Initiatives; Shawn Binns, Director,
Operations & Community Services; Darcy Brooke-Bisschop, Coordinator,
Economic Development/Communications; Curtis Shelswell, Chief
Municipal Law Enforcement Officer; Robert Belsey, Municipal Law
Enforcement Officer; Harold Daynard, Manager, Information Technology;
John Mascarin, Aird & Berlis LLP; Chris Scullion & Stephen Kuchma,
Trinity Consultants.
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
moment of reflection.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C160928-1
Moved by Jermey, Seconded by Crawford
Be it resolved that the agenda for the Council meeting of Wednesday, September 28,
2016 be received and adopted.
Carried.
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Council Meeting Minutes — Wednesday, September 28, 2016.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C160928-2
Moved by Jermey, Seconded by Coutanche
Be it resolved that we do now go in Closed Session at 1:04 p.m. to discuss
• litigation affecting the municipality (Temporary Use, 560 Line 8 North), (Line 4 North
Road Repair);
• solicitor -client privilege; litigation affecting the municipality (Burl's Creek);
• education or training of members in accordance with Section 239 (3.1) of the
Municipal Act, 2001, as amended (Sound Monitoring).
Carried.
b) Motion to Rise and Report.
Motion No. C160928-3
Moved by Crawford, Seconded by Hall
Be it resolved that we do now Rise at 4:10 p.m. and Recess until 4:30 p.m. at which
time we shall Report on the Closed Session Items 4
c) Robin Dunn, CAO re: Education or training of members (Sound Monitoring).
d) Robin Dunn, CAO re: Solicitor client privilege; litigation affecting the municipality
(Burl's Creek).
e) Andria Leigh, Director, Development Services re: Litigation affecting the municipality
(Temporary Use, 560 Line 8 North).
f) Shawn Binns, Director of Operations &Community Services re: Litigation affecting
the municipality (Line 4 North Road Repair).
Carried.
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Council Meeting Minutes — Wednesday, September 28, 2016.
c) Robin Dunn, CAO re: Education or training of members (Sound Monitoring).
The following staff were present: Robin Dun, CAO; Doug Irwin, Director, Corporate
Services/Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director,
Corporate & Strategic Initiatives; Curtis Shelswell, Chief Municipal Law Enforcement
Officer; Robert Belsey, Municipal Law Enforcement Officer; Darcy Brooke-Bisschop,
Coordinator, Economic Development/Communications; John Mascarin, Aird & Berlis
LLP; Chris Scullion and Stephen Kuchma, Trinity Consultants.
Motion No. C160928-4
Moved by Crawford, Seconded by Hall
Be it resolved
1. That the presentation dated September 28, 2016 and presented by Robin Dunn,
CAO and Chris Scullion, Managing Consultant, and Stephen Kuchma, Senior
Consultant, Trinity Consultants re: Education or training of members (Sound
Monitoring) be received.
2. And that the presentation material.be uploaded to Council's Agenda package.
Carried.
d) Robin Dunn, CAO re: Solicitor client privilege; litigation affecting the municipality (Burl's
Creek).
The following staff were present: Robin Dun, CAO; Doug Irwin, Director, Corporate
Services/Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director,
Corporate & Strategic Initiatives; Curtis Shelswell, Chief Municipal Law Enforcement
Officer; Robert Belsey, Municipal Law Enforcement Officer; Darcy Brooke-Bisschop,
Coordinator, Economic Development/Communications; John Mascarin, Aird & Berlis
LLP; Chris Scullion and Stephen Kuchma, Trinity Consultants.
Motion No. C160928-5
Moved by Coutanche, Seconded by Jermey
Be it resolved
1. That the confidential correspondence dated September 20, 2016 and September 22,
2016 and presented by Robin Dunn, CAO, Chris Scullion, Trinity Consultants and
John Mascarin, Aird. & Berlis re: Solicitor client privilege; litigation affecting the
municipality (Burl's Creek) be received.
2. And that staff and legal counsel proceed as directed.
Carried.
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Council Meeting Minutes — Wednesday, September 28, 2016.
e) Andria Leigh, Director, Development Services re: Litigation affecting the municipality
(Temporary Use, 560 Line 8 North).
The following, staff were present: Robin Dun, CAO; Doug Irwin, Director, Corporate
Services/Clerk; Andria Leigh, Director, Development Services; Shawn Binns, Director,
Operations & Community Services.
Motion No. C160928-6
Moved by Crawford, Seconded by Hall
Be it resolved that the confidential correspondence dated September 9, 2016 and
presented by Andria Leigh, Director, Development Services re: Litigation affecting the
municipality (Temporary Use, 560 Line 8 North) be received.
Carried.
f) Shawn Binns, Director of Operations &Community Services re: Litigation affecting the
municipality (Line 4 North Road Repair).
The following staff were present: Robin Dun, CAO; Doug Irwin, Director, Corporate
Services/Clerk; Shawn Binns, Director, Operations & Community Services.
Motion No. C160928-7
Moved by Jermey, Seconded by Coutanche
Be it resolved
1. That Confidential Report No. OCS2016-03, Shawn Binns, Director, Operations &
Community Services re: Litigation affecting the municipality (Line 4 North Road
Repair) be received and adopted.
2. And that the Director, Operations and Community Services and Clerk be authorized
to execute the road repair agreement with Canadian Solar Inc.
Carried.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, September 14, 2016.
Motion No. C160928-8
Moved by Hall, Seconded by Crawford
Be it resolved that the draft minutes of the Council meeting held on Wednesday,
September 14, 2016 be received and adopted as printed and circulated.
Carried.
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Council Meeting Minutes — Wednesday, September 28, 2016.
b) Minutes of Human Resources Committee meeting held on Wednesday, September 14,
2016.
Motion No. C160928-9
Moved by Coutanche, Seconded by Jermey
Be it resolved that the draft Minutes of Human Resources Committee meeting held on
Wednesday, September 14, 2016 be received.
Carried.
c) Minutes of the Heritage Committee meeting held on Monday, September 19, 2016.
Motion No. C160928-10
Moved by Crawford, Seconded by Hall
Be it resolved that the draft minutes of the Heritage Committee meeting held on
Monday, September 19, 2016 be received.
Carried.
Motion No. C160928-11
Moved by Crawford, Seconded by Hall
Be it resolved
1. That, per Heritage Committee Motion No. HC160919-10, the Township of Oro-
Medonte gift 5 copies of the Oro African Church books to Mr. Crawford as per
Section 5 of the Fees and Charges By -Law No. 2016-110.
2. That Carolynn Wilson be sold the Oro African Church books at the wholesale cost
($9.00) as per Section 3 of Schedule A of By -Law No. 2016-110.
3. And That the Coordinator, Community Recreation proceed accordingly and advise
the applicant of Council's decision.
Carried.
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Council Meeting Minutes — Wednesday, September 28, 2016.
Motion No. C160928-12
Moved by Hall, Seconded by Crawford
Be it resolved
1. That, per Heritage Committee Motion No. HC160919-11, the offer of Alex Nuttall,
M.P. Barrie-Springwater-Oro-Medonte to reach out to the Minister of National
Defence's Office to respectfully request the issuance of a memorial
monument/plaque for the RCAF Station Edgar be accepted and approved.
2. And That Alex Nuttall, M.P. Barrie-Springwater-Oro-Medonte and Bruce Forsyth be
notified of Council's decision under the Mayor's signature.
Carried.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
8. Deputations:
a) Andrew Pye re: Requirements of a Building Inspection.
Correspondence was distributed to Council.
Motion No. C160928-13
Moved by Jermey, Seconded by Coutanche
Be it resolved
1. That the correspondence dated August 11, 2016 and presented by Andrew Pye re:
Requirements of a Building Inspection be received.
2. That the Building Code Act clearly outlines the responsibilities of Council and further
outlines that it is the role of the Building Official, not Council, to make decision
related to ensuring compliance with the Building Code Act and associated
regulations.
3. That Mr. Pye be advised of the appeal process available to him under the Building
Code Act should he want to dispute the decision of the Chief Building Official.
4. And that Mr. Pye be advised of Council's decision under the Director, Development
Services' signature.
Carried.
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Council Meeting Minutes — Wednesday, September 28, 2016.
b) Anisa Berisha re: Lakeshore Promenade, Plan 626, Request for Consideration of
Encroachment and License Agreement for 80 Lakeshore Promenade.
Motion No. C160928-14
Moved by Coutanche, Seconded by Jermey
Be it resolved
1. That the correspondence presented by Anisa Berisha re: Lakeshore Promenade,
Plan 626, Request for Consideration of Encroachment and License Agreement for
80 Lakeshore Promenade be received.
2. And Whereas Motion No. C150513-8 approved the recommendations in Confidential
Report No. CS2015-12, which included "that the Township does not consider any
future requests for permanent, seasonal or sub -surface encroachments associated
with the Lakeshore Promenade.
3. And Whereas the owners of 80 Lakeshore Promenade, in 2015, chose not to enter
into an Encroachment and License Agreement, and subsequently removed the
wooden stairs which had been located on the Lakeshore Promenade.
4. And Whereas on March 24, 2016, the owners of 80 Lakeshore Promenade were
advised that "the Township will not consider any future requests for permanent,
temporary or sub -surface encroachments associated with the Lakeshore Promenade
and your property".
5. And Whereas the ownership of 80 Lakeshore Promenade transferred in July 2016,
after the owner had been notified that no further requests for encroachments
associated with 80 Lakeshore Promenade would be considered.
6. Now Therefore Be it Resolved that the applicant's request for an Encroachment and
License Agreement for 80 Lakeshore Promenade be denied.
7. And that the applicant be advised of Council's decision under the Director, Corporate
Services/Clerk's signature.
Carried.
9. Presentations:
a) Wendy Timpano, General Manager, Community Development Corporation (CDC) re:
Business Retention &Expansion Report.
Motion No. C160928-15
Moved by Jermey, Seconded by Coutanche
Be it resolved that the PowerPoint presentation presented by Wendy Timpano, General
Manager, Community Development Corporation (CDC) re: Business Retention &
Expansion Report be .received.
Carried.
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Council Meeting Minutes — Wednesday, September 28, 2016.
b) Susan Chase, Prior &Prior re: Information Technology Master Plan.
Motion No. C160928-16
Moved by Crawford, Seconded by Hall
Be it resolved that
1. The PowerPoint presentation presented by Susan Chase, Prior & Prior re:
Information Technology Master Plan be received.
2. That the Information Technology Master Plan dated September 2016 be utilized as
a framework for guiding decisions for the provision of information technology
services.
3. And that financial implications as a result of the Information Technology Master
Plan implementation will be presented to Council, at future meetings, for
consideration, as appropriate.
Carried.
c) Oscar Poloni, KPMG re: Water, Wastewater and Stormwater Rate Analysis - Interim
Report - To Be Deferred to a Future Meeting.
This item was deferred.
10.Identification From the Public of an Agenda Item of Interest:
Provides an opportunity for members of the public to identify an agenda item which the
public member may request be brought forward and considered earlier in the meeting.
11. Open Forum:
No comments were provided
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Council Meeting Minutes — Wednesday, September 28, 2016.
12. Reports of Municipal Officers:
a) Shawn Binns, Director, Operations & Community Services, correspondence dated
August 25, 2016 re: CVOR Renewal Request from Denise LeBlanc, Ministry of
Transportation, CVOR Unit.
Motion No. C160928-17
Moved by Coutanche, Seconded by Jermey
Be it resolved
1. That the correspondence dated August 25, 2016 from Denise LeBlanc, Ministry of
Transportation, CVOR Unit and presented by Shawn Binns, Director, Operations &
Community Services, re: CVOR Renewal be received.
2. That Jerry Ball, Director, Transportation & Environmental Services be removed from
the authorization record and Shawn Binns, Director, Operations & Community
Services be appointed on behalf of the Township of Oro-Medonte with respect to the
CVOR Renewal authorization with the Ministry of Transportation.
3. And That the applicant be advised of Council's decision under the Director,
Operations & Community Services' signature.
Carried.
b) Report No. DS2016-87, Andria Leigh, Director, Development Services re: Proposed
Amendment to Township's Zoning By-law 97-95, as amended — Backyard Chickens
(2016-ZBA-08).
Motion No. C160928-18
Moved by Crawford, Seconded by Hall
Be it resolved
1. That Report No. DS2016-87, Andria Leigh, Director, Development Services re:
Proposed Amendment to Township's Zoning By-law 97-95, as amended — Backyard
Chickens (2016-ZBA-08) be received and adopted.
2. That staff be authorized to proceed with the preparation of a draft Zoning By-law
Amendment and Licensing By-law.
3. And that staff proceed with the scheduling of a public meeting under the Planning
Act to present the proposed Zoning By-law Amendment.
Carried.
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Council Meeting Minutes — Wednesday, September 28, 2016.
c) Report No. CS12016-22, Donna Hewitt, Director, Corporate & Strategic Initiatives re:
Corporate Projects Status Update — August 2016.
Motion No. C160928-19
Moved by Jermey, Seconded by Coutanche
Be it resolved that Report No. CS12016-22, Donna Hewitt, Director, Corporate &
Strategic Initiatives re: Corporate Projects Status Update — August 2016 be received for
information only.
Carried.
d) Report No. CS12016-23, Donna Hewitt, Director, Corporate & Strategic Initiatives re:
Economic Development Plan Update = Process Overview.
Motion No. C 160928-20
Moved by Coutanche, Seconded by Jermey
Be it resolved
1. That Report No. CS12016-23, Donna Hewitt, Director, Corporate & Strategic
Initiatives re: Economic Development Plan Update — Process Overview be received
and adopted.
2. That staff work with the Ontario Ministry of Agriculture, Food and Rural Affairs and
Ministry of Tourism to review and update the Township's Economic Development
Plan.
3. That strategic planning sessions be held as identified in Report No CS12016-23.
4. And That an updated Economic Development Plan for the Township be brought
forward for Council's consideration in the first quarter of 2017.
Carried.
e) Report No. CS12016-24, Donna Hewitt, Director, Corporate & Strategic Initiatives re:
Craighurst First Impressions Community Exchange Project Implementation Update.
Motion No. C160928-21
Moved by Hall, Seconded by Crawford
Be it resolved
1. That Report No. CS12016-24, Donna Hewitt, Director, Corporate & Strategic
Initiatives re: Craighurst First Impressions Community Exchange Project
Implementation Update be received.
2. And that staff provide a progress report to Council by the end of the fourth quarter.
Carried.
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Council Meeting Minutes — Wednesday, September 28, 2016.
f) Report No. CS2016-15, Doug Irwin, Director, Corporate Services/Clerk re: Election Act
Amendments — Bill 181.
Motion No. C160928-22
Moved by Crawford, Seconded by Hall
Be it resolved that Report No. CS2016-15, Doug Irwin, Director, Corporate
Services/Clerk re: Election Act Amendments — Bill 181 be received for information only.
Carried.
g) Robin Dunn, CAO, correspondence dated September 14, 2016 from Elizabeth Doherty,
Director, Intergovernmental Policy Branch, Infrastructure Policy Division, Ministry of
Infrastructure re: Clean Water and Wastewater Fund (CWWF).
Motion No. C160928-23
Moved by Jermey, Seconded by Coutanche
Be it resolved.
1. That the correspondence presented by Robin Dunn, CAO, and dated September 14,
2016 from Elizabeth Doherty, Director, Intergovernmental Policy Branch,
Infrastructure Policy Division, Ministry of Infrastructure re: Clean Water and
Wastewater Fund (CWWF) be received.
2. That the appropriate application to receive CWWF funding be submitted.
3. And That the CAO's office proceed accordingly.
Carried.
13. Reports of Members of Council:
a) Updates from Council Representatives —County of Simcoe and Township Partners and
Agencies.
The following members of Council provided updates: Mayor Hughes, Deputy Mayor Hough
and Councillors Coutanche, Hall, Jermey and Macpherson.
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Council Meeting Minutes —Wednesday, September 28, 2016.
14. Consent Agenda:
a) Announcements of Interest to the Public:
1. Introducing Oro-Medonte's Council Portal.
2. Township of Oro-Medonte, Fire & Emergency Services, Fire Prevention Week,
October 9-15, 2016.
3., Images Thanksgiving Studio Tour, Thanksgiving Weekend, Friday to Monday,
October 7-10, 2016 - 10am to 5pm.
4. Township of Oro-Medonte, Notice of Administration Centre Office Closure,
Thanksgiving Day, Monday, October 10, 2016.
5. Township of Severn, Township of Oro-Medonte, Notice of Closure, Replacement of
Severn Bridge No. 3 beginning Monday, June 27, 2016 and is scheduled to reopen
no later than Friday, November 25, 2016.
6. County of Simcoe, Municipal Class Environmental Assessment, County Road 22
(Horseshoe Valley Road), Transportation Improvements, Notice of Public Information
Centre No. 3, Thursday, September 29, 2016 6-9pm, Horseshoe Centre Room,
Horseshoe Valley Resort, 1101 Horseshoe Valley Road.
7. Township of Springwater, Midhurst Water, Wastewater & Transportation Class
Environmental Assessment (Phases 3 & 4), Notice of Public Information Centre,
Tuesday, October 18, 2016, Snow Valley Resort, 4:30-9:00pm, 2632 Vespra Valley
Road.
b) Correspondence dated September 8, 2016 from Kathleen Wynne, Premier, re: Climate
Change Action Plan - Natural Gas.
Staff Recommendation: Receive.
c) Correspondence from Barrie Area Physician Recruitment re: Update.
Staff Recommendation: Receive.
d) d) Correspondence dated September 14, 2016 from Jo -Anne St. Godard, Executive
Director, Recycling Council of Ontario re: Request to Proclaim, October 17-23, 2016,
"Waste Reduction Week in Canada".
Staff Recommendation: Receive, Proclaim and Post on Township's Website.
Motion No. C160928-24
Moved by Hall, Seconded by Crawford
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda" be adopted as printed:
a) Announcements of Interest to the Public:
1. Introducing Oro-Medonte's Council Portal.
2. Township of Oro-Medonte, Fire & Emergency Services, Fire Prevention Week,
October 9-15, 2016.
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Council Meeting Minutes — Wednesday, September 28, 2016.
3. Images Thanksgiving Studio Tour, Thanksgiving Weekend, Friday to Monday,
October 7-10, 2016 - 10am to 5 pm .
4. Township of Oro-Medonte, Notice of Administration Centre Office Closure,
Thanksgiving Day, Monday, October 10, 2016.
5. Township of Severn, Township of Oro-Medonte, Notice of Closure, Replacement
of Severn Bridge No. 3 beginning Monday, June 27, 2016 and is scheduled to
reopen no later than Friday, November 25, 2016.
6. County of Simcoe, Municipal Class Environmental Assessment, County Road 22
(Horseshoe Valley Road), Transportation Improvements, Notice of Public
Information Centre No. 3, Thursday, September 29, 2016 6-9pm, Horseshoe
Centre Room, Horseshoe Valley Resort, 1101 Horseshoe Valley Road.
7. Township of Springwater, Midhurst Water, Wastewater & Transportation Class
Environmental Assessment (Phases 3 & 4), Notice of Public Information Centre,
Tuesday, October 18, 2016, Snow Valley Resort, 4:30-9:OOpm, 2632 Vespra
Valley Road.
b) Correspondence dated September 8, 2016 from Kathleen Wynne, Premier, re:
Climate Change Action Plan - Natural Gas.
Received.
c) Correspondence from Barrie Area Physician Recruitment re: Update.
Received.
d) Correspondence dated September 14, 2016 from Jo -Anne St. Godard, Executive
Director, Recycling Council of Ontario re: Request to Proclaim, October 17-23, 20167
"Waste Reduction Week in Canada".
Received, Proclaimed and Post on Township's Website.
Carried.
11 15. Communications/Petitions:
a) Correspondence dated September 7, 2016 from Clark Somerville, President and
Regional Councillor, Halton Hills, The Federation of Canadian Municipalities (FCM) re:
Canada 150 Community Leaders.
Motion No. C160928-25
Moved by Crawford, Seconded by Hall
Be it resolved that the correspondence dated September 7, 2016 from Clark Somerville,
President and Regional Councillor, Halton Hills, The Federation of Canadian
Municipalities (FCM) re: Canada 150 Community Leaders be received.
Carried.
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Council Meeting Minutes — Wednesday, September 28, 20-16.
b) Correspondence from the Ontario Heritage Trust re: Lieutenant Governor's Ontario
Heritage Awards.
Motion No. C160928-26
Moved by Coutanche, Seconded by Jermey
Be it resolved
1. That the correspondence from the Ontario Heritage Trust re: Lieutenant Governor's
Ontario Heritage Awards be received.
2. That applications to nominate the Township of Oro-Medonte, Oro African Church
Fundraising Preservation Project and, Grand Re -opening Celebration for the
Community Leadership award, and the Excellence in Conservation award be
submitted as follows:
1. Lieutenant Governor's Ontario Heritage Award for Community Leadership
promoting, celebrating and preserving cultural heritage and biological diversity —
Oro African Church Grand Re -opening Celebration
2. Lieutenant Governor's Ontario Heritage Award for Excellence in Conservation
development or implementation of an innovative practice, technology or
approach that has resulted in the successful conservation of cultural or natural
heritage) promotion, celebration and .preservation of cultural heritage and
biological diversity — Oro African Church Preservation Project Fundraising
Campaign.
3. And That the CAO's office proceed accordingly.
Carried.
16. Notice of Motions:
None.
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Council Meeting Minutes — Wednesday, September 28, 2016.
17. By -Laws:
a) By -Law No. 2016-138: A By-law to Authorize the Execution of An Agreement Between
The Corporation of the Township of Oro-Medonte and Christopher Sheridan.
b) By -Law No. 2016-139: A By-law to Appoint an Acting Chief Building Official.
Motion No. C160928-27
Moved by Hall, Seconded by Crawford
Be it resolved that
a) By -Law No. 2016-138: A By-law to Authorize the Execution of An Agreement Between
The Corporation of the Township of Oro-Medonte and Christopher Sheridan.
b) By -Law No. 2016-139: A By-law to Appoint an Acting Chief Building Official.
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
Council recessed at 5:57 p.m. and reconvened at 7:00 p.m.
18. Closed Session Items (Unfinished Items):
None.
19.Confirmation By -Law:
a) By -Law No. 2016-136: Being a by-law to confirm the proceedings of the Council
meeting held on Wednesday, September 28, 2016.
Motion No. C160928-28
Moved by Jermey, Seconded by Coutanche
Be it resolved that By -Law No. 2016-136: Being a by-law to confirm the proceedings of
the Council meeting held on Wednesday, September 28, 2016 be read a first, second
and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
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Council Meeting Minutes — Wednesday, September 28, 2016.
20. Questions from the Public Clarifying an Agenda Item:
No one posed a question.
21. Adjournment:
a) Motion to Adjourn.
Motion No. C160928-29
Moved by Hall, Seconded by Crawford
Be it resolved that we do now adjourn at 9:27 p.m.
Carried.
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