09 14 2016 Council Meeting MinutesTowt�sliip of
Proud Heritage, Exciting Future
Wednesday, September 14, 2016
The Township of Oro-Medonte
Council Meeting Minutes
Council Chambers
2014-2018 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Barbara Coutanche
Councillor Phil Hall
Councillor John Crawford
Councillor Scott Jermey
Time: 9:15 a.m.
Regrets: Councillor Scott Macpherson
Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director,
Present: Finance/Treasurer/Deputy CAO; Doug Irwin, Director, Corporate
Services/Clerk; Donna Hewitt, Director, Corporate & Strategic Initiatives;
Shawn Binns, Director, Operations and Community Services; Curtis
Shelswell, Chief Municipal Law Enforcement Officer
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
moment of reflection.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C160914-1
Moved by Hall, Seconded by Crawford
Be it resolved that the agenda for the Council meeting of Wednesday, September 14,
2016 be received and adopted, as amended, to add Item 15d) Correspondence dated
September 7, 2016 from Sean Rootham, Conservation Programs Specialist -
Landowner Outreach, Ducks Unlimited Canada re: Request for an Exemption to By -Law
No. 2016-056 (Site Alteration By -Law).
Carried.
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Council Meeting Minutes — Wednesday, September 14, 2016.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C160914-2
Moved by Coutanche, Seconded by Jermey
Be it resolved that we do now go in Closed Session at 9:17 a.m. to discuss
• acquisition/disposition of land (2565 Bidwell Road, Block 54);
• labour relations/employee negotiations (Organizational Update);
• solicitor -client privilege (Burl's Creek).
Carried.
b) Motion to Rise and Report.
Motion No. C160914-3
Moved by Crawford, Seconded by Hall
Be it resolved that we do now Rise at 10:02 a.m. and Report on the Closed Session
Items 4
c) Robin Dunn, CAO re: Solicitor -client privilege (Burl's Creek).
d) Robin Dunn, CAO re: Labour relations/employee negotiations (Organizational
Update).
e) Doug Irwin, Director, Corporate Services/Clerk re: Acquisition/disposition of land
(2565 Bidwell Road, Block 54).
Carried.
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Council Meeting Minutes — Wednesday, September 14, 2016.
c) Robin Dunn, CAO re: Solicitor -client privilege (Burl's Creek).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director, Corporate Services/Clerk.
Motion No. C160914-4
Moved by Coutanche, Seconded by Jermey
Be it resolved that the confidential correspondence dated September 14, 2016 and
presented by Robin Dunn, CAO re: Solicitor -client privilege (Burl's Creek) be received.
Carried.
d) Robin Dunn, CAO re: Labour relations/employee negotiations (Organizational Update).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director, Corporate Services/Clerk.
Motion No. C160914-5
Moved by Hall, Seconded by Crawford
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO
re: Labour relations/employee negotiations (Organizational Update) be received.
Carried.
e) Doug Irwin, Director, Corporate Services/Clerk re: Acquisition/disposition of land (2565
Bidwell Road, Block 54).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director, Corporate Services/Clerk.
Motion No. C160914-6
Moved by Jermey, Seconded by Coutanche
Be it resolved
1. That Confidential Report No. CS2016-12, Doug Irwin, Director, Corporate
Services/Clerk re: Acquisition/disposition of land (2565 Bidwell Road, Block 54) be
received and adopted.
2. That the applicant's request to purchase 2565 Bidwell Road be denied as outlined in
Confidential Report No. CS2016-12.
3. That staff investigate development options for 2565 Bidwell Road and report back to Council.
4. And that the applicant be advised of Council's decision under the Director, Corporate
Service/Clerk's signature.
Carried.
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Council Meeting Minutes —Wednesday, September 14, 2016.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Monday, August 22, 2016.
Motion No. C160914-7
Moved by Crawford, Seconded by Hall
Be it resolved that the draft minutes of the Council meeting held on Monday, August 22,
2016 be received and adopted as printed and circulated.
Carried.
b) Minutes of Special Council meeting held on Thursday, August 25, 2016.
Motion No. C160914-8
Moved by Coutanche, Seconded by Jermey
Be it resolved that the draft minutes of the Special Council meeting held on Thursday,
August 25, 2016 be received and adopted as printed and circulated.
Carried.
c) Minutes of Accessibility Advisory Committee meeting held on Monday, August 29, 2016.
Motion No. C160914-9
Moved by Hall, Seconded by Crawford
Be it resolved that the draft minutes of the Accessibility Advisory Committee meeting
held on Monday, August 29, 2016 be received.
Carried.
d) Minutes of Special Council meeting held on Wednesday, September 7, 2016.
Motion No. C160914-10
Moved by Jermey, Seconded by Coutanche
Be it resolved that the draft minutes of the Special Council meeting held on Wednesday,
September 7, 2016 be received and adopted as printed and circulated.
Carried.
6. Recognition of Achievements:
None.
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Council Meeting Minutes — Wednesday, September 14, 2016.
7. Public Meetings:
None.
8. Deputations:
None.
9. Presentations:
None.
10.Identif!cation From the Public of an Agenda Item of Interest:
Provides an opportunity for members of the public to identify an agenda item which the
public member may request be brought forward and considered earlier in the meeting.
11. Open Forum:
No comments were provided.
12. Reports of Municipal Officers:
a) Report No. F12016-18, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO re:
Statement of Accounts - August 31, 2016.
Motion No. C160914-11
Moved by Crawford, Seconded by Hall
Be it resolved
1. That Report No. FI 2016-18, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO
re: Statement of Accounts - August 31, 2016 be received for information only.
2. And That the accounts for the month of August totalling $3,865,606.65 be received.
Carried.
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Council Meeting Minutes — Wednesday, September 14, 2016.
b) Shawn Binns, Director, Operations & Community Services, correspondence dated
August 26, 2016 from Ninette Gyorody, Orillia Museum of Art and History re: 2016 Grant
Request Follow-up.
Motion No. C160914-12
Moved by Jermey, Seconded by Hall
Be it resolved that the motion with respect to correspondence dated September 1, 2016
from Ninette Gyorody, Orillia Museum of Art and History be deferred to enable
additional information to be obtained and brought forward for Council's consideration
Carried.
Motion No. C160914-13
Moved by Coutanche, Seconded by Jermey
Be it resolved
1. That the correspondence dated September 1, 2016 from Ninette Gyorody, Orillia
Museum of Art and History and presented by Shawn Binns, Director, Operations &
Community Services, re: 2016 Grant Request Follow-up be received.
2. That the correspondence dated August 26, 2016 from David Parks, Director of
Planning, Development & Tourism, County of Simcoe re: Grant Confirmation to the
Orillia Museum of Art and History be received..
3. That, per Motion No. C160309-27, the 2016 grant request from Orillia Museum of Art
& History be approved in the amount of
4. And That the applicant be advised of Council's decision under the Director,
Operations & Community Services' signature.
Deferred.
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Council Meeting Minutes — Wednesday, September 14, 2016.
c) Report No. CS2016-13, Doug Irwin, Director, Corporate Services/Clerk re: Request to
Lift One Foot Reserve on Block 29 to Access Blocks 24 and 25, Plan 51 M-710.
Motion No. C160914-14
Moved by Hall, Seconded by Crawford
Be it resolved
1. That Report No. CS2016-13, Doug Irwin, Director, Corporate Services/Clerk re:
Request to Lift One Foot Reserve on Block 29 to Access Blocks 24 and 25, Plan
51 M-710 be received and adopted.
2. That the request to lift the one foot reserve for Block 29, Plan M-710, 2A Martinbrook
Crescent, be supported in principle;
3. That the applicant proceed with the application to Remove the Holding Provision and
preparation and approval of an engineering lot grading plan by the Township;
4. That the by-laws to lift the one foot reserve and remove the holding provision be
presented to Council once the engineered lot grading plan has been approved by
the Township;
5. And that the applicant be advised of Council's decision under the Director, Corporate
Services/Clerk's signature.
Carried.
13. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners and
Agencies.
The following members of Council provided updates: Deputy Mayor Hough and
Councillors Coutanche, Jermey and Hall.
14. Consent Agenda:
a) Announcements of Interest to the Public:
1. Oro World's Fair, September 16-17, 2016 at the Oro Agricultural Fairgrounds, Line 7
North and 82 & 84 15/16 Sideroad East.
2. Township of Severn, Township of Oro-Medonte, Notice of Closure, Replacement of
Severn Bridge No. 3 beginning Monday, June 27, 2016 and is scheduled to reopen
no later than Friday, November 25, 2016.
b) Nottawasaga Valley Conservation Authority, minutes of June 24, 2016 meeting and
highlights of August 26, 2016 meeting.
Staff Recommendation: Receive.
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Council Meeting Minutes — Wednesday, September 14, 2016.
Motion No. C160914-15
Moved by Coutanche, Seconded by Jermey
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda" be adopted as printed:
a) Announcements of Interest to the Public:
1. Oro World's Fair, September 16-17, 2016 at the Oro Agricultural Fairgrounds,
Line 7 North and 82 & 84 15/16 Sideroad East.
2. Township of Severn, Township of Oro-Medonte, Notice of Closure, Replacement
of Severn Bridge No. 3 beginning Monday, June 27, 2016 and is scheduled to
reopen no later than Friday, November 25, 2016.
b) Nottawasaga Valley Conservation Authority, minutes of June 24, 2016 meeting and
highlights of August 26, 2016 meeting.
Received.
Carried.
15. Communications/Petitions:
a) Correspondence dated August 22, 2016 from Rob Prouty, on behalf of the Shellswell
Rink Volunteers re: Shed Request.
Motion No. C160914-16
Moved by Crawford, Seconded by Hall
Be it resolved
1. That the correspondence dated August 22, 2016 from Rob Prouty, on behalf of the
Shellswell Rink Volunteers re: Shed Request be received.
2. That the request for a storage shed for the Shellswell Park outdoor rink for an upset
amount of $6,000 be approved.
3. That the request be funded as a 2016 budget overrun.
4. And That the applicant be advised of Council's decision under the Director,
Operations and Community Services' signature.
Carried.
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Council Meeting Minutes — Wednesday, September 14, 2016.
b) Correspondence dated August 30 and 31, 2016 from Ontario Good Roads Association
re: 2017 OGRA Conference, February 26 -March 1, 2017, Fairmont Royal York, Toronto.
Motion No. C160914-17
Moved by Jermey, Seconded by Coutanche
Be it resolved that the correspondence dated August 31, 2016 from Ontario Good
Roads Association re: 2017 OGRA Conference, February 26 -March 1, 2017, Fairmont
Royal York, Toronto be received.
Carried.
c) Correspondence received August 30, 2016 from Jane Hay re: Request for Temporary
Parking Exemption, September 17, 2016.
Motion No. C160914-18
Moved by Hall, Seconded by Crawford
Be it resolved
1. That the correspondence received August 30, 2016 from Jane Hay re: Request for
Temporary Parking Exemption on September 17, 2016 be received.
2. That the temporary parking exemption be approved as follows:
• Forrester Road, North side, 15 metres from the dead end, westerly for a distance
of 60 metres from 9:00 am until 4:00 pm on September 17, 2016.
3. That the applicant provide appropriate notification to the Ontario Provincial Police,
local residents and businesses affected.
4. That the applicant provides the Municipal Law Enforcement Division with the names
and contact telephone numbers of individuals who will be in charge during the event,
to allow the Township to contact them should issues arise.
5. And That the Chief Municipal Law Enforcement Officer notify and liaise with the
applicant accordingly.
Carried.
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Council Meeting Minutes — Wednesday, September 14, 2016.
d) Correspondence dated September 7, 2016 from Sean Rootham, Conservation Programs
Specialist - Landowner Outreach, Ducks Unlimited Canada re: Request for an
Exemption to By -Law No. 2016-056 (Site Alteration By -Law).
Council consented to permit Sean Rootham, Ducks Unlimited Canada to speak on the
matter.
Motion No. C160914-19
Moved by Coutanche, Seconded by Jermey
Be it resolved
1. That the correspondence dated September 7, 2016 from Sean Rootham,
Conservation Programs Specialist - Landowner Outreach, Ducks Unlimited Canada
re: Request for an Exemption to By -Law No. 2016-056 (Site Alteration By -Law) be
received.
2. That the request for an Exemption to By -Law No. 2016-056 (Site Alteration By -Law)
be approved.
3. And That the applicant be advised of Council's decision under the Chief Municipal
Law Enforcement Officer's signature.
Carried.
16. Notice of Motions:
None.
17. By -Laws:
None.
18. Closed Session Items (Unfinished Items):
None.
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Council Meeting Minutes — Wednesday, September 14, 2016.
19. Confirmation By -Law:
a) By-law No. 2016-135: Being a by-law to confirm the proceedings of the Council
meeting held on Wednesday, September 14, 2016.
Motion No. C160914-20
Moved by Crawford, Seconded by Hall
Be it resolved that By -Law No. 2016-135: Being a by-law to confirm the proceedings of
the Council meeting held on Wednesday, September 14, 2016 be read a first, second
and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
20. Questions from the Public Clarifying an Agenda Item:
No one posed a question. One person provided a statement not related to an agenda
item.
21. Adjournment:
a) Motion to Adjourn.
Motion No. C160914-21
Moved by Jermey, Seconded by Coutanche
Be it resolved that we do now adjourn at 11:12 a.m.
Carried.
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