08 25 2016 SpCouncil Meeting MinutesTvwrulrip of
Proud Heritage, Excitiq Future
Thursday, August 25, 2016
The Township of Oro-Medonte
Special Council Meeting Minutes
Council Chambers
2014-2018 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Barbara Coutanche
Councillor Scott Macpherson (left @ 3:41 p.m.)
Councillor Phil Hall
Councillor John Crawford
Councillor Scott Jermey
Time: 3:01 p.m.
Staff Robin Dunn, Chief Administrative Officer; Doug Irwin, Director, Corporate
Present: Services/Clerk; Samah Othman, Supervisor, Communications and
Customer Service; Chris Williams, Aird & Berlis LLP (via teleconference)
1. Call to Order- Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
moment of reflection.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC160822-1
Moved by Crawford, Seconded by Hall
Be it resolved that the agenda for the Special Council meeting of Thursday, August 25,
2016 be received and adopted.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
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Special Council Meeting Minutes — Thursday, August 25, 2016.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. SC160822-2
Moved by Coutanche, Seconded by Macpherson
Be it resolved that we do now go in Closed Session at 3:02 p.m. to discuss
• Solicitor -client privilege; Litigation affecting the municipality (West 1/2 Lot 11,
Concession 8).
Carried.
b) Motion to Rise and Report.
Motion No. SC160822-3
Moved by Coutanche, Seconded by Jermey
Be it resolved that we do now Rise at 3:54 p.m. and Report on the Closed Session Item
4c) Robin Dunn, CAO re: Solicitor -client privilege; Litigation affecting the municipality
(West 1/2 Lot 11, Concession 8).
Carried.
c) Robin Dunn, CAO re: Solicitor -client privilege; Litigation affecting the municipality (West
1/2 Lot 11, Concession 8).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director, Corporate Services/Clerk; Samah Othman, Supervisor, Communications and
Customer Service; Chris Williams, Aird & Berlis LLP (via teleconference)
Motion No. SC160822-4
Moved by Hall, Seconded by Crawford
Be it resolved that the confidential correspondence dated August 24, 2016 and
confidential verbal information presented by Robin Dunn, CAO and Chris Williams, Aird
& Berlis LLP re: Solicitor -client privilege; Litigation affecting the municipality (West 1/2
Lot 11, Concession 8) be received and that staff and Township legal counsel proceed
as outlined.
Carried.
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Special Council Meeting Minutes — Thursday, August 25, 2016.
5. Confirmation By -Law:
a) By -Law No. 2016-132: Being a by-law to confirm the proceedings of the Special
Council meeting held on Thursday, August 25, 2016.
Motion No. SC160822-5
Moved by Crawford, Seconded by Hall
Be it resolved that By -Law No. 2016-132: Being a by-law to confirm the proceedings of
the Special Council meeting held on Thursday, August 25, 2016 be read a first, second
and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
6. Adjournment:
a) Motion to Adjourn.
Motion No. SC160822-6
Moved by Jermey, Seconded by Coutanche
Be it resolved that we do now adjourn at 3:55 p.m.
Carried.
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