08 22 2016 Council Meeting MinutesTlbwnsI f
Proud Heritage, Exciting Future
Monday, August 22, 2016
The Township of Oro-Medonte
Council Meeting Minutes
Council Chambers
2014-2018 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Barbara Coutanche
Councillor Scott Macpherson
Councillor Phil Hall
Councillor John Crawford
Councillor Scott Jermey
Time: 1:35 p.m.
Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director,
Present: Finance/Treasurer/Deputy CAO; Doug Irwin, Director, Corporate
Services/Clerk; Jerry Ball, Director, Transportation & Environmental
Services; Donna Hewitt, Director, Corporate & Strategic Initiatives; Shawn
Binns, Director, Operations and Community Services; Derek Witlib,
Manager, Planning Services; Lisa McNiven, Manager, Operations; Curtis
Shelswell, Chief Municipal Law Enforcement Officer; Samah Othman,
Supervisor, Communications and Customer Service, John Mascarin, Aird
& Berlis LLP (via teleconference)
1. Call to Order- Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
moment of reflection.
Page 1 of 25
Council Meeting Minutes — Monday, August 22, 2016.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C160822-1
Moved by Coutanche, Seconded by Jermey
Be it resolved that the agenda for the Council meeting of Monday, August 22, 2016 be
received and adopted, as amended
To add Items
12m) Report No. TES2016-23, Jerry Ball, Director, Transportation & Environmental
Services re: Unopened Road Allowance Line 3 North;
4h) Robin Dunn, CAO re: Personal matter affecting an identifiable individual
(Development Services)
To defer Item 9b) Oscar Poloni, KPMG re: Water, Wastewater and Stormwater Rate
Analysis - Interim Report to the September 28, 2016 Council meeting.
And that the correspondence dated August 19, 2016 from Fred Haughton with respect
to Item 15a) be received.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C160822-2
Moved by Crawford, Seconded by Hall
Be it resolved that we do now go in Closed Session at 3:30 p.m. to discuss
• acquisition/disposition of land (Access to Concession 8, East Part Lot 26);
• labour relations/employee negotiations (Performance Management/Compensation);
• solicitor -client privilege (Burl's Creek), (Water/Waste Water Servicing);
• Personal matter affecting an identifiable individual (Development Services).
Carried.
Council relocated to the Neufeld Room for Closed Session.
Page 2 of 25
Council Meeting Minutes — Monday, August 22, 2016.
b) Motion to Rise and Report.
Motion No. C160822-3
Moved by Macpherson, Seconded by Coutanche
Be it resolved that we do now Rise at 5:14 p.m. and Report on the Closed Session
Items 4
d) Robin Dunn, CAO re: Solicitor -client privilege (Burl's Creek).
e) Robin Dunn, CAO re: Labour relations/employee negotiations (Performance
Management/Compensation).
f) Jerry Ball, Director, Transportation & Environmental Services re: Solicitor -client
privilege (Water/Waste Water Servicing).
g) Doug Irwin, Director, Corporate Services/Clerk re: Acquisition/disposition of land
(Access to Concession 8, East Part Lot 26)
h) Robin Dunn, CAO re: Personal matter affecting an identifiable individual
(Development Services).
Carried.
Motion No. C160822-4
Moved by Jermey, Seconded by Coutanche
Be it resolved that Rule 14.20 of Procedural By-law No. 2015-203 be suspended in
order to allow the meeting to proceed past the stipulated adjournment requirement.
Carried.
c) Robin Dunn, CAO re: Acquisition/disposition of land (Potential Acquisition) [from July
13, 2016 meeting] [to be deferred to a future meeting].
This item was deferred.
Page 3 of 25
Council Meeting Minutes — Monday, August 22, 2016.
d) Robin Dunn, CAO re: Solicitor -client privilege (Burl's Creek).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director, Corporate Services/Clerk; Donna Hewitt, Director, Corporate & Strategic
Initiatives; Derek Witlib, Manager, Planning Services; Curtis Shelswell, Chief Municipal
Law Enforcement Officer; Samah Othman, Supervisor, Communications and Customer
Service, John Mascarin, Aird & Berlis LLP (via teleconference).
Motion No. C160822-5
Moved by Crawford, Seconded by Hall
Be it resolved that the confidential correspondence dated August 19, 2016 and
presented by Robin Dunn, CAO and John Mascarin, Aird & Berlis re: Solicitor -client
privilege (Burl's Creek) be received, and that staff proceed as outlined.
Carried.
e) Robin Dunn, CAO re: Labour relations/employee negotiations (Performance
Management/Compensation).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director, Corporate Services/Clerk.
Motion No. C160822-6
Moved by Coutanche, Seconded by Macpherson
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO
re: Labour relations/employee negotiations (Performance Management/Compensation)
be received and that the CAO proceed as outlined in accordance with Township Policy
POL-HR-4.10.
Carried
Page 4 of 25
Council Meeting Minutes — Monday, August 22, 2016.
f) Jerry Ball, Director, Transportation & Environmental Services re: Solicitor -client privilege
(Water/Waste Water Servicing).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director, Corporate Services/Clerk; Jerry Ball, Director, Transportation & Environmental
Services; Donna Hewitt, Director, Corporate & Strategic Initiatives; John Mascarin, Aird
& Berlis LLP (via teleconference).
Motion No. C160822-7
Moved by Hall, Seconded by Crawford
Be it resolved that Confidential Report No. TES2016-25 presented by Jerry Ball,
Director, Transportation and Environmental Services, re: Solicitor -client privilege
(Water/Waste Water Servicing) be received for information only.
Carried.
Page 5 of 25
Council Meeting Minutes — Monday, August 22, 2016.
g) Doug Irwin, Director, Corporate Services/Clerk re: Acquisition/disposition of land (Access
to Concession 8, East Part Lot 26).
The following staff were present: Doug Irwin, Director, Corporate Services/Clerk;
Donna Hewitt, Director, Corporate & Strategic Initiatives; Curtis Shelswell, Chief
Municipal Law Enforcement Officer.
Motion No. C160822-8
Moved by Macpherson, Seconded by Coutanche
Be it resolved that
The confidential correspondence dated August 4, 2016 and presented by Doug Irwin,
Director, Corporate Services/Clerk re: Acquisition/disposition of land (Access to
Concession 8, East Part Lot 26) be received.
And Whereas Council approved the granting of an easement subject to conditions,
pursuant to Motion No. C151209-8;
And Whereas the applicant has requested consideration be given to granting an
easement over Maple Avenue, Plan 589, instead of the unopened road allowance
between Concession 8 & 9 (Oro);
Now Therefore Be It Resolved that an easement be granted over Maple Avenue, Plan
589, to access East Part Lot 26, Concession 8.
That staff finalize the conditions of the easement and bring forward the easement for
Council's consideration.
And that the applicant be advised of Council's decision under the Director, Corporate
Services/Clerk's signature.
Carried.
Page 6 of 25
Council Meeting Minutes — Monday, August 22, 2016.
h) Robin Dunn, CAO re: Personal matter affecting an identifiable individual (Development
Services).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director, Corporate Services/Clerk.
Motion No. C160822-9
Moved by Hall, Seconded by Crawford
Be it resolved
1. That the confidential verbal information presented by Robin Dunn, CAO re: Personal
matter affecting an identifiable individual (Development Services) be received.
2. That, in the absence of the Chief Building Official and the Deputy Chief Building
Official, that Garry McCartney be appointed as Acting Chief Building Official for the
period of September 3-11, 2016.
3. And That the Director, Development Services proceed accordingly.
Carried.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, July 13, 2016.
Motion No. C160822-10
Moved by Macpherson, Seconded by Coutanche
Be it resolved that the draft minutes of the Council meeting held on Wednesday, July
13, 2016 be received and adopted as printed and circulated.
Carried.
b) Minutes of Special Council meeting held on Wednesday, July 20, 2016.
Motion No. C160822-11
Moved by Hall, Seconded by Crawford
Be it resolved that the draft minutes of the Special Council meeting held on Wednesday,
July 20, 2016 be received and adopted as printed and circulated.
Carried.
Page 7 of 25
Council Meeting Minutes — Monday, August 22, 2016.
c) Minutes of Special Council meeting held on Thursday, July 28, 2016.
Motion No. C160822-12
Moved by Coutanche, Seconded by Macpherson
Be it resolved that the draft minutes of the Special Council meeting held on Thursday,
July 28, 2016 be received and adopted as printed and circulated.
Carried.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
8. Deputations:
None.
9. Presentations:
a) Jim Graham, Principle, TRY Recycling (Barrie) Inc. re: Update on Public -Private
Partnership for The Oro-Medonte Community Environmental Centre.
Motion No. C160822-13
Moved by Crawford, Seconded by Hall
Be it resolved
1. That the PowerPoint presentation dated August 22, 2016 and presented by Jim
Graham, Principle, TRY Recycling (Barrie) Inc. re: Update on Public -Private
Partnership for The Oro-Medonte Community Environmental Centre be received.
2. And That staff bring forward the appropriate site plan agreement for Council's
consideration.
Carried.
Page 8 of 25
Council Meeting Minutes — Monday, August 22, 2016.
b) Oscar Poloni, KPMG re: Water, Wastewater and Stormwater Rate Analysis - Interim
Report. [to be deferred to the September 28, 2016 Council meeting].
This item was deferred to the September 28, 2016 meeting.
10.Identification From the Public of an Agenda Item of Interest:
Provides an opportunity for members of the public to identify an agenda item which the
public member may request be brought forward and considered earlier in the meeting.
S/Sgt. Mike Burton, OPP Barrie Detachment Commander introduced himself.
11. Open Forum:
The Open Forum provides an opportunity for the public to provide verbal comments to
Council, in Open Session, on matters scheduled on the current agenda.
Two individuals provided comments with respect to Item 12f).
12. Reports of Municipal Officers:
a) Report No. F12016-17, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO re:
Statement of Accounts - July 31, 2016.
Motion No. C160822-14
Moved by Coutanche, Seconded by Macpherson
Be it resolved
1. That Report No. F12016-17, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO
re: Statement of Accounts - July 31, 2016 be received for information only.
2. And that the accounts for the month of July 2016 totaling $2,018,828.36 be received.
Carried.
Page 9 of 25
Council Meeting Minutes — Monday, August 22, 2016.
b) Report No. DS2016-070, Andria Leigh, Director, Development Services re: Pre -Servicing
Agreement For Braestone Development Corporation for Phases 1 B and 1 C [refer to Item
17e)].
Motion No. C160822-15
Moved by Hall, Seconded by Crawford
Be it resolved
1. That Report No. DS2016-070, Andria Leigh, Director, Development Services re: Pre -
Servicing Agreement For Braestone Development Corporation for Phases 1 B and
1 C be received and adopted;
2. That the Township of Oro-Medonte enters into a Pre -Servicing Agreement with
Braestone Development Corporation for Phases 1 B and 1 C;
3. That the appropriate by-law be brought forward for Council's consideration;
4. And That the owner be notified of Council's decision under the Director,
Development Services' signature.
Carried.
c) Report No. DS2016-071, Andria Leigh, Director, Development Services re: Zoning By-
law Amendment 2015-ZBA-11 - Peter Strik 2028 Warminster Sideroad Part Lot 6,
Concession 14 (Medonte) [refer to Item 17 d)].
Motion No. C160822-16
Moved by Coutanche, Seconded by Macpherson
Be it resolved
1. That Report No. DS2016-071, Andria Leigh, Director, Development Services re:
Zoning By-law Amendment 2015-ZBA-11 - Peter Strik 2028 Warminster Sideroad
Part Lot 6, Concession 14 (Medonte) be received and adopted.
2. That Zoning By-law Amendment Application 2015-ZBA-11 for Peter Strik, to amend
the zoning of a portion of the lands described as Concession 14, East Part of Lot 6,
2028 Warminster Side Road, on Schedule A21 from the Agricultural/Rural (A/RU)
Zone to the Agricultural/Rural Exception (A/RU*270) Zone, be approved.
3. That the Clerk bring forward the appropriate Zoning By-law Amendment for Council's
consideration.
4. And that the applicant be advised of Council's decision under the Director,
Development Services' signature.
Carried.
Page 10 of 25
Council Meeting Minutes — Monday, August 22, 2016.
d) Report No. TES2016-24, Jerry Ball, Director, Transportation & Environmental Services
re: Enhanced Road Rehabilitation Program.
Motion No. C160822-17
Moved by Crawford, Seconded by Hall
Be it resolved
1. That Report No. TES2016-24, Jerry Ball, Director, Transportation & Environmental
Services re: Enhanced Road Rehabilitation Program be received and adopted.
2. And that the 2017 Transportation capital budget be increased by $400,000 for
additional road resurfacing and presented for Council's consideration during the
2017 Budget Deliberations.
Carried.
e) Report No. TES2016-26, Jerry Ball, Director, Transportation & Environmental Services
re: Braestone Development - Line 9 Road Agreement.
Motion No. C160822-18
Moved by Coutanche, Seconded by Macpherson
Be it resolved
1. That Report No. TES2016-26, Jerry Ball, Director, Transportation & Environmental
Services re: Braestone Development - Line 9 Road Agreement be received and
adopted.
2. And that the changes to upgrade Line 9 south of Horseshoe Valley be included in the
Road Improvement Agreement attached to By -Law 2008-084.
3. That any costs associated with the drawing on the Letter of Credit be the
responsibility of Braestone Development.
4. And that the applicant be advised of Council's decision under the Director,
Transportation & Environmental Services' signature.
Carried.
Page 11 of 25
Council Meeting Minutes — Monday, August 22, 2016.
f) Report No. TES2016-27, Shawn Binns, Director, Operations & Community Services re:
Moon Point Drive Improvements.
R.J. Burnside presented a PowerPoint presentation.
Motion No. C160822-19
Moved by Crawford, Seconded by Hall
Be it resolved
1. That Report No. TES2016-27, Shawn Binns, Director, Operations & Community
Services re: Moon Point Drive Improvements be received and adopted.
2. That detailed design of Option C, as presented by R.J. Burnside & Associates
Limited, be approved and tendered.
3. And that the project be presented in the 2017 Capital Budget Deliberations for
Council's consideration.
Carried.
g) Report No. TES2016-28, Shawn Binns, Director, Operations & Community Services re:
Bass Lake Sideroad Improvements.
R.J. Burnside presented a PowerPoint presentation.
Motion No. C160822-20
Moved by Jermey, Seconded by Coutanche
Be it resolved
1. That Report No. TES2016-28, Shawn Binns, Director, Operations & Community
Services re: Bass Lake Sideroad Improvements be received and adopted.
2. And that a modified detailed design of Option A, as presented by R.J. Burnside &
Associates Limited be approved for detailed design.
3. And that construction of Option A, as presented by R.J. Burnside & Associates
Limited, be deferred, based on Township roads needs prioritization, and brought
forward during the 2017 Budget Deliberations.
Carried.
Page 12 of 25
Council Meeting Minutes — Monday, August 22, 2016.
h) Report No. RC2016-11, Shawn Binns, Director, Operations & Community Services re:
Warminster Parkland Development.
Motion No. C160822-21
Moved by Crawford, Seconded by Hall
Be it resolved
1. That Report No. RC 2016-11, Shawn Binns, Director, Operations & Community
Services re: Warminster Parkland Development be received and adopted;
2. That the draft master plan for Danny McHugh Park be approved;
3. That staff consult with the developer of the Meadow Acres Development and the
purchasers of the first phase of the development with respect to re -visiting the
parkland dedication requirement;
4. That staff continue to work with the Warminster Community in the development of
the Danny McHugh Park;
5. And that the development of the Danny McHugh Park be brought forward in the 2017
Budget.
Carried.
i) Report No. CS12016-20, Donna Hewitt, Director, Corporate & Strategic Initiatives re:
Corporate Projects Status Update - June/July 2016.
Motion No. C160822-22
Moved by Coutanche, Seconded by Jermey
Be it resolved that Report No. CS12016-20, Donna Hewitt, Director, Corporate &
Strategic Initiatives re: Corporate Projects Status Update - June/July 2016 be received
for information only.
Carried.
Page 13 of 25
Council Meeting Minutes — Monday, August 22, 2016.
j) Report No. CS12016-21, Donna Hewitt, Director, Corporate & Strategic Initiatives re:
County of Simcoe Economic Development Transitional Funding 2016-2019.
Motion No. C160822-23
Moved by Crawford, Seconded by Hall
Be it resolved that
1. Report CSI 2016-21, Donna Hewitt, Director, Corporate & Strategic Initiatives re:
County of Simcoe Economic Development Transitional Funding 2016-2019 be
received and adopted;
2. That Council continues its long-term financial commitment to economic development
as required by the Simcoe County Transitional Funding Program;
3. That staff be directed to apply for the funding program for the multi-year proposal as
outlined in Report CSI 2016-21;
4. And That staff be directed to consider County Economic Development Funding as
deferred revenue, to be recognized as revenue as expenses are incurred related to
Economic Development activities.
Carried.
k) Doug Irwin, Director, Corporate Services/Clerk re: Report on Complaint filed in
accordance with Section 239 of the Ontario Municipal Act 2001 (as amended), prepared
by John G. Maddox, JGM Consulting dated August 13, 2016.
Motion No. C160822-24
Moved by Jermey, Seconded by Coutanche
Be it resolved that the Report on Complaint filed in accordance with Section 239 of the
Ontario Municipal Act 2001 (as amended), prepared by John G. Maddox, JGM
Consulting dated August 13, 2016 and presented by Doug Irwin, Director, Corporate
Services/Clerk be received.
Carried.
1) Robin Dunn, CAO re: Draft 2017 Budget Deliberation Timetable [to be distributed at the
meeting].
Motion No. C160822-25
Moved by Hall, Seconded by Crawford
Be it resolved that the Draft 2017 Budget Deliberation Timetable presented by Robin
Dunn, CAO be received.
Carried.
Page 14 of 25
Council Meeting Minutes — Monday, August 22, 2016.
m) Report No. TES2016-23, Jerry Ball, Director, Transportation & Environmental Services
re: Unopened Road Allowance Line 3 North.
Motion No. C160822-26
Moved by Coutanche, Seconded by Jermey
Be it resolved
1. That Report No. TES2016-23, Jerry Ball, Director, Transportation & Environmental
Services re: Unopened Road Allowance Line 3 North be received and adopted.
2. That the Line 3 bridge structure and associated unopened road allowance not be
upgraded or substantially improved at this time.
3. That brush removal may be completed by Mr. Mormile, at his sole expense.
4. And that the applicant be advised of Council's decision under the Director,
Transportation & Environmental Services' signature.
Carried.
13. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following members of Council provided comments: Councillors Jermey, Coutanche
and Hall.
Page 15 of 25
Council Meeting Minutes — Monday, August 22, 2016.
b) Mayor H.S. Hughes, correspondence dated July 7, 2016 from Corporation of the County
of Perth re: Perth County Council Resolution - Ontario Climate Change Action Plan -
Natural Gas.
Motion No. C160822-27
Moved by Crawford, Seconded by Hall
Be it resolved
1. That the correspondence dated July 7, 2016 from Corporation of the County of Perth
and presented by Mayor H.S. Hughes, re: Perth County Council Resolution - Ontario
Climate Change Action Plan - Natural Gas be received.
2. That the Township of Oro-Medonte supports the County of Perth's resolution to
respectfully request that the Ontario government commit to consultations with rural
Ontario municipalities, residents and business regarding the design and
implementation of the government's Climate Change Action Plan.
3. That the Premier remain committed to a provincial government that puts a rural lens
on its decision-making and ensure the expansion of natural gas to rural
municipalities within the Climate Change Action Plan; and
4. That the Ontario government outline in detail how it will financially assist rural
Ontario municipalities, residents and businesses in order to transition to meet
provincial targets for reducing greenhouses gases.
5. And That the Honourable Kathleen Wynne, Premier of Ontario; the Honourable Glen
Murray, Minister of Environment and Climate Change; the Honourable Jeff Leal,
Minister of Agriculture, Food and Rural Affairs, the Honourable Glenn Thibeault,
Ministry of Energy; Patrick Brown, MPP, Simcoe North; the Association of
Municipalities of Ontario, and the County of Perth be advised of Council's decision
under the Mayor's signature.
Carried.
c) Mayor H.S. Hughes, correspondence dated July 19, 2016 from Lion Jim Rohrbach re:
Request to Designate a Day in 2017 to Fly the Lions Clubs International Flag.
Motion No. C160822-28
Moved by Jermey, Seconded by Coutanche
Be it resolved
1. That the correspondence dated July 19, 2016 from Lion Jim Rohrbach and
presented by Mayor H.S. Hughes re: Request to Designate a Day in 2017 to Fly the
Lions Clubs International Flag be received.
2. That the request to designate a day in 2017 to fly the Lions Clubs International flag
be approved.
3. That the CAO's Office coordinate the flag raising.
4. And That the applicant be advised of Council's decision under the Mayor's signature.
Carried.
Page 16 of 25
Council Meeting Minutes — Monday, August 22, 2016.
d) Mayor H.S. Hughes, correspondence dated August 10, 2016 from John Henry, Mayor,
City of Oshawa re: Request for letter of support for continued production at the GM
Autoplex in Oshawa.
Motion No. C160822-29
Moved by Crawford, Seconded by Hall
Be it resolved that the correspondence dated August 10, 2016 from John Henry, Mayor,
City of Oshawa re: Request for letter of support for continued production at the GM
Autoplex in Oshawa presented by Mayor H.S. Hughes be received and that a letter of
support be forwarded to the City of Oshawa, under the Mayor H.S. Hughes' signature.
Carried.
e) Councillor Jermey, correspondence dated July 12, 2016 from Mary Masse, Clerk, Town
of Lakeshore re: Support of Resolution - Debt Incurred from the 2015 Pan Am and
Parapan Am Games.
Motion No. C160822-30
Moved by Hall, Seconded by Crawford
Be it resolved that the correspondence dated July 12, 2016 from Mary Masse, Clerk,
Town of Lakeshore re: Support of Resolution - Debt Incurred from the 2015 Pan Am
and Parapan Am Games and presented by Councillor Jermey be received, and that a
letter of support be forwarded to the Town of Lakeshore, under the Mayor's signature.
Defeated.
14. Consent Agenda:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Administration Centre Closure Notice, Monday,
September 5, 2016, Labour Day.
2. Township of Severn, Township of Oro-Medonte, Notice of Closure, Replacement of
Severn Bridge No. 3 beginning Monday, June 27, 2016 and is scheduled to reopen
no later than Friday, November 25, 2016.
b) Minutes of Lake Simcoe Region Conservation Authority meeting held on June 24, 2016.
Staff Recommendation: Receive.
c) Minutes of Sustainability Plan Steering Committee (SPSC) meeting held on July 7, 2016,
and Sustainable Severn Sound Project Update dated August 4, 2016.
Staff Recommendation: Receive.
Page 17 of 25
Council Meeting Minutes — Monday, August 22, 2016.
d) Correspondence dated July 15, 2016 from Dr. Matt Miller, Chair, Orillia & Area Physician
Recruitment & Retention re: Mid -Year Activity and Financial Performance Report.
Staff Recommendation: Receive.
e) Correspondence dated July 27, 2016 from Brittany Peterson, Physician Recruitment
Coordinator, Barrie Area Physician Recruitment re: Request for Financial Support.
Staff Recommendation: Receive and Refer to 2017 Budget Deliberations.
f) Correspondence received August 17, 2016 from Henrietta Carriere, Chair Simcoe
County FASD Prevention Committee, Simcoe Muskoka District Health Unit re: Request
to Proclaim September 9, 2016 as "Fetal Alcohol Spectrum Disorder Awareness Day".
Staff Recommendation: Receive, Proclaim, Post on Township's Website.
g) Correspondence dated August 9, 2016 from Shelly Dunn, Species at Risk Biologist,
Fisheries and Oceans Canada re: Notification of upcoming Species at Risk Public
Registry recovery document postings.
Staff Recommendation: Receive.
h) News Release dated August 11, 2016, Ministry of Tourism, Culture and Sport re:
Mississauga, London and Orillia to Host 2018 Ontario Games.
Staff Recommendation: Receive.
Motion No. C160822-31
Moved by Crawford, Seconded by Hall
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda" be adopted as printed:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Administration Centre Closure Notice, Monday,
September 5, 2016, Labour Day.
2. Township of Severn, Township of Oro-Medonte, Notice of Closure, Replacement
of Severn Bridge No. 3 beginning Monday, June 27, 2016 and is scheduled to
reopen no later than Friday, November 25, 2016.
b) Minutes of Lake Simcoe Region Conservation Authority meeting held on June 24,
2016.
Received.
c) Minutes of Sustainability Plan Steering Committee (SPSC) meeting held on July 7,
2016, and Sustainable Severn Sound Project Update dated August 4, 2016.
Received.
Page 18 of 25
Council Meeting Minutes — Monday, August 22, 2016.
d) Correspondence dated July 15, 2016 from Dr. Matt Miller, Chair, Orillia & Area
Physician Recruitment & Retention re: Mid -Year Activity and Financial Performance
Report.
Received.
e) Correspondence dated July 27, 2016 from Brittany Peterson, Physician Recruitment
Coordinator, Barrie Area Physician Recruitment re: Request for Financial Support.
Received and Referred to 2017 Budget Deliberations.
f) Correspondence received August 17, 2016 from Henrietta Carriere, Chair Simcoe
County FASD Prevention Committee, Simcoe Muskoka District Health Unit re:
Request to Proclaim September 9, 2016 as "Fetal Alcohol Spectrum Disorder
Awareness Day".
Received, Proclaimed and Posted on Township's Website.
g) Correspondence dated August 9, 2016 from Shelly Dunn, Species at Risk Biologist,
Fisheries and Oceans Canada re: Notification of upcoming Species at Risk Public
Registry recovery document postings.
Received.
h) News Release dated August 11, 2016, Ministry of Tourism, Culture and Sport re:
Mississauga, London and Orillia to Host 2018 Ontario Games.
Received.
Carried.
Page 19 of 25
Council Meeting Minutes — Monday, August 22, 2016.
15. Communications/Petitions:
a) Correspondence dated July 12, 2016 from Kirk Goldthorp, Kierden Construction Inc., re;
Request for Grandfather Clauses to the Existing Site and an Extension on Some Issues
to By -Law No. 2016-056 (Site Alteration By -Law).
Motion No. C160822-32
Moved by Hall, Seconded by Crawford
Be it resolved
1. That the correspondence dated July 12, 2016 from Kirk Goldthorp, Kierden
Construction Inc., re: Request for Grandfather Clauses to the Existing Site and an
Extension on some issues to By -Law No. 2016-056 (Site Alteration By -Law) be
received.
2. That the request for Grandfather Clauses to Existing Site and an Extension on some
Issues to By -Law No. 2016-056 be denied.
3. That the applicant be advised that only material drawn in as of the enactment of the
Site Alteration By -Law on June 22, 2016 will be dealt with.
4. That the applicant comply with the Site Alteration By-law and submit all required
documentation to enable a permit to be issued no later than September 30, 2016.
5. And That the applicant be advised of Council's decision under the Chief Municipal
Law Enforcement Officer's signature.
Carried.
b) Correspondence received July 27, 2016 from Jim Pring, Director of Mountain Operations
/ Risk Management, Horseshoe Resort re: Request for an Exemption to By -Law No.
2016-056 (Site Alteration By -Law).
Motion No. C160822-33
Moved by Jermey, Seconded by Coutanche
Be it resolved
1. That the correspondence received July 27, 2016 from Jim Pring, Director of
Mountain Operations / Risk Management, Horseshoe Resort re: Request for an
Exemption to By -Law No. 2016-056 (Site Alteration By -Law) be received.
2. That the request for an Exemption to By -Law No. 2016-056 (Site Alteration By -Law)
be denied.
3. And That the applicant be advised of Council's decision under the Chief Municipal
Law Enforcement Officer's signature.
Carried.
Page 20 of 25
Council Meeting Minutes — Monday, August 22, 2016.
c) Correspondence dated August 15, 2016 from Jan Novak, Chair, Images Studio Tour re:
Request for exemption to Sections 2.45 and 4.4 of Sign By-law No. 2012-075, as
amended.
Motion No. C160822-34
Moved by Crawford, Seconded by Hall
Be it resolved
1. That the correspondence dated August 15, 2016 from Jan Novak, Chair, Images
Studio Tour re: Request for exemption to Sections 2.45 and 4.4 of Sign By-law No.
2010-075, as amended be received.
2. That the request for exemption from Sections 2.45 and 4.4 of Sign By-law No. 2010-
075, as amended, be approved.
3. That the Curbex "Mini B" Images Studio Tour signs be permitted to be placed no
earlier than Tuesday, September 6, 2016, and shall be removed no later than Friday,
October 14, 2016.
4. And that the applicant be advised of Council's decision under the Chief Municipal
Law Enforcement Officer's signature.
Carried.
d) Correspondence dated August 23, 2016 from Louise Calvert -Dale, Chair, Carley
Community Hall Board re: Water Filtering System.
Motion No. C160822-35
Moved by Macpherson, Seconded by Jermey
Be it resolved
1. That the correspondence dated August 23, 2016 from Louise Calvert -Dale, Chair,
Carley Community Hall Board re: Water Filtering System received.
2. That the request be approved and funded as an overrun to the 2016 Budget.
3. And that the applicant be advised of Council's decision under Director, Operations
and Community Services' signature.
Carried.
Page 21 of 25
Council Meeting Minutes — Monday, August 22, 2016.
e) Correspondence dated July 6, 2016 from Judy Hollins re: Line 1 South and 5/6 Sideroad
intersection.
Motion No. C160822-36
Moved by Hall, Seconded by Crawford
Be it resolved that the correspondence dated July 6, 2016 from Judy Hollins re: Line 1
South and 5/6 Sideroad intersection be received and that staff bring forward a report on
the request for Council's consideration.
Carried.
f) News Release dated August 15, 2016 re: Ontario Intake for Federal Infrastructure Funds
to Begin in Early September.
Motion No. C160822-37
Moved by Jermey, Seconded by Macpherson
Be it resolved that the News Release dated August 15, 2016 re: Ontario Intake for
Federal Infrastructure Funds to Begin in Early September be received, and that staff
submit the appropriate application for servicing upgrades for the Horseshoe Valley
Corridor.
Carried.
16. Notice of Motions:
None.
17. By -Laws:
a) By -Law No. 2016-119: A By-law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro-Medonte and Scott
Allister Burrell and Deborah Marie Burrell described as lands as follows: Concession
8, Part of Lot 20 51 R-40033 Parts 1 and 2 (Oro) Township of Oro-Medonte, County
of Simcoe.
b) By -Law No. 2016-120: A By-law to remove the Holding symbol On lands described
as follows: 57 Line 7 North, Part Lot 20 Concession 8 ORO, Parts 1 and 2 RP 51 R-
40033 Oro-Medonte; PIN 58547-0161 LT, Township of Oro-Medonte, County of
Simcoe, Roll # 4346-010-003-32700.
Page 22 of 25
Council Meeting Minutes — Monday, August 22, 2016.
c) By -Law No. 2016-122: A By-law to Authorize the Execution of the Professional
Services Agreement (Short Form) between KPMG LLP and The Corporation of the
Township of Oro-Medonte.
d) By -Law No. 2016-123: A By-law to amend the zoning provisions which apply to
lands in East Part of Lot 6, Concession 14 (Medonte), Township of Oro-Medonte,
2015-ZBA-11 (Strik).
e) By -Law No. 2016-125: A By-law to Authorize the Execution of a Pre -Servicing
Agreement with Braestone Development Corporation — Draft Plan of Subdivision
(Phases 1 B and 1 C) for Part of Lots 2 and 3, CON 9, ORO, RP 51 R-21804, PT Part
1, and RP 51 R-36508 PT Part 1, save and except PT 1, 51 R-28741; Being Part of
PIN # 58532-0089 (LT), Township of Oro-Medonte, County of Simcoe, ROLL # 43-
46-010-004-04003.
f) By -Law No. 2016-127: A By-law to Authorize the Execution of the CCDC 14-2000
Design -Build Stipulated Price Contract for RTE Contract Number: 00000749
between Real Term Energy Corporation and The Corporation of the Township of
Oro-Medonte.
g) By -Law No. 2016-128: A By-law to Authorize the Execution of the CCDC 14-2000
Design -Build Stipulated Price Contract for RTE Contract Number: 00000786
between Real Term Energy Corporation and The Corporation of the Township of
Oro-Medonte.
Motion No. C160822-38
Moved by Jermey, Seconded by Coutanche
Be it resolved that
a) By -Law No. 2016-119: A By-law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro-Medonte and Scott
Allister Burrell and Deborah Marie Burrell described as lands as follows: Concession
8, Part of Lot 20 51 R-40033 Parts 1 and 2(Oro) Township of Oro-Medonte, County
of Simcoe.
b) By -Law No. 2016-120: A By-law to remove the Holding symbol On lands described
as follows: 57 Line 7 North, Part Lot 20 Concession 8 ORO, Parts 1 and 2 RP 51 R-
40033 Oro-Medonte; PIN 58547-0161 LT, Township of Oro-Medonte, County of
Simcoe, Roll # 4346-010-003-32700.
c) By -Law No. 2016-122: A By-law to Authorize the Execution of the Professional
Services Agreement (Short Form) between KPMG LLP and The Corporation of the
Township of Oro-Medonte.
Page 23 of 25
Council Meeting Minutes — Monday, August 22, 2016.
d) By -Law No. 2016-123: A By-law to amend the zoning provisions which apply to
lands in East Part of Lot 6, Concession 14 (Medonte), Township of Oro-Medonte,
2015-ZBA-11 (Strik).
e) By -Law No. 2016-125: A By-law to Authorize the Execution of a Pre -Servicing
Agreement with Braestone Development Corporation — Draft Plan of Subdivision
(Phases 1 B and 1 C) for Part of Lots 2 and 3, CON 9, ORO, RP 51 R-21804, PT Part
1, and RP 51 R-36508 PT Part 1, save and except PT 1, 51 R-28741; Being Part of
PIN # 58532-0089 (LT), Township of Oro-Medonte, County of Simcoe, ROLL # 43-
46-010-004-04003.
f) By -Law No. 2016-127: A By-law to Authorize the Execution of the CCDC 14-2000
Design -Build Stipulated Price Contract for RTE Contract Number: 00000749
between Real Term Energy Corporation and The Corporation of the Township of
Oro-Medonte.
g) By -Law No. 2016-128: A By-law to Authorize the Execution of the CCDC 14-2000
Design -Build Stipulated Price Contract for RTE Contract Number: 00000786
between Real Term Energy Corporation and The Corporation of the Township of
Oro-Medonte.
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
18. Closed Session Items (Unfinished Items):
None.
19. Confirmation By -Law:
a) By -Law No. 2016-118: Being a by-law to confirm the proceedings of the Council
meeting held on Monday, August 22, 2016.
Motion No. C160822-39
Moved by Hall, Seconded by Crawford
Be it resolved that By -Law No. 2016-118: Being a by-law to confirm the proceedings of
the Council meeting held on Monday, August 22, 2016 be read a first, second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
Page 24 of 25
Council Meeting Minutes — Monday, August 22, 2016.
20. Questions from the Public Clarifying an Agenda Item:
Questions from the Public Clarifying an Agenda Item provides an opportunity for the
members of the public to seek clarification with respect to the decision which was made
on an agenda item, the meaning of the decision and the next steps as a result of the
decision.
No questions were posed.
21. Adjournment:
a) Motion to Adjourn.
Motion No. C160822-40
Moved by Coutanche, Seconded by Jermey
Be it resolved that we do now adjourn at. 6:30 p.m.
Carried.
Page 25 of 25