07 28 2016 SpCouncil Meeting MinutesT(ow�nsIrip of
Proud Heritage, Exciting Future
Thursday, July 28, 2016
The Township of Oro-Medonte
Special Council Meeting Minutes
Council Chambers
2014-2018 Council
Present: Mayor H.S. Hughes
Councillor Barbara Coutanche
Councillor Scott Macpherson
Councillor Phil Hall
Councillor John Crawford
Councillor Scott Jermey
Regrets: Deputy Mayor Ralph Hough
Time: 9:03 a.m.
Staff Robin Dunn, Chief Administrative Officer; Andria Leigh, Director,
Present: Development Services; Donna Hewitt, Director, Corporate & Strategic
Initiatives; Hugh Murray, Fire Chief; Curtis Shelswell, Chief Municipal Law
Enforcement Officer; Janette Teeter, Supervisor, Clerk's Services/Deputy
Clerk; Darcy Brooke-Bisschop, Coordinator, Economic
Development/Communications; John Mascarin, Aird & Berlis LLP (via
teleconference)
1. Call to Order -Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
moment of reflection.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC160728-1
Moved by Jermey, Seconded by Coutanche
Be it resolved that the agenda for the Special Council meeting of Thursday, July 28,
2016 be received and adopted, as amended, to withdraw Item 7c) Andria Leigh,
Director, Development Services re: Litigation affecting the municipality (OMB Appeal —
Zoning By-law Amendment 2015-ZBA-01 (Lazy Dayz)).
Carried.
Page 1 of 5
Special Council Meeting Minutes — Thursday, July 28, 2016.
3. Disclosure of Pecuniary Interest:
None declared.
4. Reports of Members of Council:
a) Mayor H.S. Hughes re: Request to Amend Commencement Time of August 22, 2016
Council Meeting.
Motion No. SC160728-2
Moved by Crawford, Seconded by Macpherson
Be it resolved
1. That the verbal information presented by Mayor H.S. Hughes re: Request to Amend
Commencement Time of August 22, 2016 Council Meeting be received.
2. That the commencement time for the August 22, 2016 Council meeting be amended
from 10:00 a.m. to public session commencing at 1:00 p.m.
3. And That the Clerk's Office advise the public and staff of Council's decision.
Carried.
5. Reports of Municipal Officers:
a) Report No. DS2016-49, Andria Leigh, Director, Development Services re: Removal of
Part Lot Control, Lots 45, 46, 47 & 48, Plan 51 M-1035 (Horseshoe Ridge) [Refer to Item
6a)].
Motion No. SC160728-3
Moved by Macpherson, Seconded by Crawford
Be it resolved
1. That Report No. DS2016-49, Andria Leigh, Director, Development Services re:
Removal of Part Lot Control, Lots 45, 46, 47 & 48, Plan 51 M-1035 (Horseshoe
Ridge) be received and adopted.
2. That a draft By-law to exempt Lots 45, 46, 47 & 48, Plan 51 M-1035, within the
Horseshoe Ridge Plan of Subdivision, from Part Lot Control be brought forward for
Council's consideration.
3. That the By-law be in effect for a period of 3 years from the date of passing.
4. And that the applicant be advised of the Council's decision under the Director,
Development Services' signature.
Carried.
Page 2 of 5
Special Council Meeting Minutes — Thursday, July 28, 2016.
6. By -Laws:
a) By -Law No. 2016-096: A By-law to Exempt Certain Lands In Registered Plan No.
51 M-1035 from Part Lot Control Pursuant to Section 50 of the Planning Act, R.S.O.
1990 (Horseshoe Ridge).
b) By -Law No. 2016-117: A By-law to Amend By-law 2016-062, "Being a By-law to
Appoint Municipal Law Enforcement Officers/Provincial Offences Officers".
Motion No. SC160728-4
Moved by Coutanche, Seconded by Jermey
Be it resolved that
a) By -Law No. 2016-096: A By-law to Exempt Certain Lands In Registered Plan No.
51 M-1035 from Part Lot Control Pursuant to Section 50 of the Planning Act, R.S.O.
1990 (Horseshoe Ridge).
b) By -Law No. 2016-117: A By-law to Amend By-law 2016-062, "Being a By-law to
Appoint Municipal Law Enforcement Officers/Provincial Offences Officers".
be read a first, second and third time, passed, be engrossed by the Deputy Clerk,
signed and sealed by the Mayor.
Carried.
7. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. SC160728-5
Moved by Crawford, Seconded by Hall
Be it resolved that we do now go in Closed Session at 9:10 a.m. to discuss
• solicitor -client privilege (Burl's Creek).
Carried.
b) Motion to Rise and Report.
Motion No. SC160728-6
Moved by Coutanche, Seconded by Jermey
Be it resolved that we do now Rise at 10:42 a.m. and Report on the Closed Session
Item 4d) Robin Dunn, CAO re: Solicitor client privilege (Burl's Creek).
Carried.
Page 3 of 5
Special Council Meeting Minutes — Thursday, July 28, 2016.
c) Andria Leigh, Director, Development Services re: Litigation affecting the municipality
(OMB Appeal — Zoning By-law Amendment 2015-ZBA-01 (Lazy Dayz)).
This item was withdrawn.
d) Robin Dunn, CAO re: Solicitor client privilege (Burl's Creek).
The following staff were present: Robin Dunn, Chief Administrative Officer; Andria
Leigh, Director, Development Services; Donna Hewitt, Director, Corporate & Strategic
Initiatives; Hugh Murray, Fire Chief; Curtis Shelswell, Chief Municipal Law Enforcement
Officer; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Darcy Brooke-
Bisschop, Coordinator, Economic Development/Communications; John Mascarin, Aird
& Berlis LLP (via teleconference).
Motion No. SC160728-7
Moved by Hall, Seconded by Crawford
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO
and John Mascarin, Aird & Berlis LLP re: Solicitor client privilege (Burl's Creek) be
received.
Carried.
8. Confirmation By -Law:
a) By -Law No. 2016-116: Being a By -Law to Confirm the Proceedings of the Special
Council Meeting held on Thursday July 28, 2016.
Motion No. SC160728
Moved by Coutanche, Seconded by Macpherson
Be it resolved that By -Law No. 2016-116: Being a by-law to confirm the proceedings of
the Special Council meeting held on Thursday, July 28, 2016 be read a first, second
and third time, passed, be engrossed by the Deputy Clerk, signed and sealed by the
Mayor.
Carried.
Page 4 of 5
Special Council Meeting Minutes — Thursday, July 28, 2016.
9. Adjournment:
a) Motion to Adjourn.
Motion No. SC160728-9
Moved by Crawford, Seconded by Hall
Be it resolved that we do now adjourn at 10:43 a.m.
/Flap
Carried.
Page 5 of 5