07 20 2016 SpCouncil Meeting Minutes4
Towr�sG�ip of
Proud Heritage, Exciting Future
Wednesday, July 20, 2016
The Township of Oro-Medonte
Special Council Meeting Minutes
Council Chambers
2014-2018 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Barbara Coutanche
Councillor Scott Macpherson
Councillor Phil Hall
Councillor John Crawford
Councillor Scott Jermey
Time: 9:01 a.m.
Staff Robin Dunn, Chief Administrative Officer; Andria Leigh, Director,
Present: Development Services; Hugh Murray, Fire Chief; Curtis Shelswell, Chief
Municipal Law Enforcement Officer; Janette Teeter, Supervisor, Clerk's
Services/Deputy Clerk; Darcy Brooke-Bisschop, Coordinator, Economic
Development/Communications; John Mascarin, Aird & Berlis LLP (via
teleconference)
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
moment of reflection.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC160720-1
Moved by Crawford, Seconded by Macpherson
Be it resolved that the agenda for the Special Council meeting of Wednesday, July 20,
2016 be received and adopted.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
Page 1 of 6
Special Council Meeting Minutes — Wednesday, July 20, 2016.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. SC160720-2
Moved by Macpherson, Seconded by Hough
Be it resolved that we do now go in Closed Session at 9:07 a.m. to discuss
• litigation affecting the municipality (OMB Appeal — Zoning By-law Amendment 2015-
ZBA-01 (Lazy Dayz)).
• solicitor -client privilege (Burl's Creek).
Carried.
b) Motion to Rise and Report.
Motion No. SC160720-3
Moved by Hall, Seconded by Crawford
Be it resolved that we do now Rise at 10:28 a.m. and Recess until 10:30 a.m. at which
time we shall Report on the Closed Session Item 4d) Robin Dunn, CAO re: Solicitor -
client privilege (Burl's Creek).
Carried.
c) Andria Leigh, Director, Development Services re: Litigation affecting the municipality
(OMB Appeal — Zoning By-law Amendment 2015-ZBA-01 (Lazy Dayz)).
The following staff were present: Robin Dunn, Chief Administrative Officer; Andria
Leigh, Director, Development Services; Janette Teeter, Supervisor, Clerk's
Services/Deputy Clerk; Darcy Brooke-Bisschop, Coordinator, Economic
Development/Communications.
Motion No. SC160720-4
Moved by Crawford, Seconded by Hall
Be it resolved
1. That Confidential Report No. DS2016-66 Andria Leigh, Director, Development
Services re: Litigation affecting the municipality (OMB Appeal — Zoning By-law
Amendment 2015-ZBA-01 (Lazy Dayz)) be received and adopted.
2. And That Township staff and legal counsel proceed accordingly
Carried.
Page 2 of 6
Special Council Meeting Minutes — Wednesday, July 20, 2016.
d) Robin Dunn, CAO re: Solicitor -client privilege (Burl's Creek).
The following staff were present: Robin Dunn, Chief Administrative Officer; Andria
Leigh, Director, Development Services; Hugh Murray, Fire Chief; Curtis Shelswell, Chief
Municipal Law Enforcement Officer; Janette Teeter, Supervisor, Clerk's Services/Deputy
Clerk; Darcy Brooke-Bisschop, Coordinator, Economic Development/Communications;
John Mascarin, Aird & Berlis LLP (via teleconference).
Motion No. SC160720-5
Moved by Crawford, Seconded by Hall
Be it resolved
1. That the confidential verbal information presented by Robin Dunn, CAO and John
Mascarin, Aird & Berlis LLP re: Solicitor -client privilege (Burl's Creek) be received.
2. And That the CAO proceed as directed by Council.
Carried.
Motion No. SC160720-6
Moved by Coutanche, Seconded by Jermey
Be it resolved that Procedural By -Law No. 2015-203 be suspended to go into Closed
Session after Item 6a) for Closed Session, Unfinished Business, 4c) Andria Leigh,
Director, Development Services (OMB Appeal — Zoning By-law Amendment 2015-ZBA-
01 (Lazy Dayz)).
Carried.
Page 3 of 6
Special Council Meeting Minutes — Wednesday, July 20, 2016.
5. Reports of Municipal Officers:
a) Report No. DS2016-65, Andria Leigh, Director, Development Services re: Certificate of
Substantial Completion and Acceptance (Municipal Underground Services) for
Braestone Development Corporation Inc. (Braestone Subdivision, Phase 1A, Registered
Plan 51 M-1070) [Refer to Item 6a)].
Motion No. SC160720-7
Moved by Jermey, Seconded by Coutanche
Be it resolved
1. That Report No. DS2016-65, Andria Leigh, Director, Development Services re:
Certificate of Substantial Completion and Acceptance (Municipal Underground
Services) for Braestone Development Corporation Inc. (Braestone Subdivision,
Phase 1 A, Registered Plan 51 M-1070) be received and adopted.
2. That the Township issue the Certificate of Substantial Completion and Acceptance
(Municipal Underground Services) Braestone Subdivision, Phase 1 A, Registered
Plan 51 M-1070 (Braestone Development Corporation), dated July 11, 2016.
3. That the appropriate By-law to authorize the issuance of the Certificate be brought
forward for Council's consideration.
4. And That the applicant be advised of Council's decision under the Director,
Development Services' signature.
Carried.
6. By -Laws:
a) By -Law No. 2016-115: A By-law to Authorize the Issuance of the Certificate of
Substantial Completion and Acceptance (Municipal Underground Services) for
Braestone, Plan 51 M-1070.
Motion No. SC160720-8
Moved by Hough, Seconded by Crawford
Be it resolved that By -Law No. 2016-115: A By-law to Authorize the Issuance of the
Certificate of Substantial Completion and Acceptance (Municipal Underground
Services) for Braestone, Plan 51 M-1070 be read a first, second and third time, passed,
be engrossed by the Deputy Clerk, signed and sealed by the Mayor.
Carried.
Page 4 of 6
Special Council Meeting Minutes — Wednesday, July 20, 2016.
Motion No. SC160720-9
Moved by Macpherson, Seconded by Jermey
Be it resolved that we do now go in Closed Session at 10:39 a.m. to discuss
• litigation affecting the municipality (OMB Appeal — Zoning By-law Amendment 2015-
ZBA-01 (Lazy Dayz)).
Carried.
Motion No. SC160720-10
Moved by Macpherson, Seconded by Coutanche
Be it resolved that we do now Rise at 11:24 a.m. and Report on the Closed Session
Item 4c) Andria Leigh, Director, Development Services re: Litigation affecting the
municipality (OMB Appeal — Zoning By-law Amendment 2015-ZBA-01 (Lazy Dayz)).
Carried.
Refer to Item 4c).
7. Confirmation By -Law:
a) By -Law No. 2016-114: Being a by-law to confirm the proceedings of the Special
Council meeting held on Wednesday, July 20, 2016.
Motion No. SC160720-11
Moved by Coutanche, Seconded by Jermey
Be it resolved that By -Law No. 2016-114: Being a by-law to confirm the proceedings of
the Special Council meeting held on Wednesday, July 20, 2016 be read a first, second
and third time, passed, be engrossed by the Deputy Clerk, signed and sealed by the
Mayor.
Carried.
Page 5 of 6
Special Council Meeting Minutes — Wednesday, July 20, 2016.
8. Adjournment:
a) Motion to Adjourn.
Motion No. SC160720-12
Moved by Crawford, Seconded by Hall
Be it resolved that we do now adjourn at 11:26 a.m.
FIROWN1.0.11
Carried.
Page 6 of 6