07 06 2016 SpCouncil Meeting MinutesTownship o`f �
Proud Heritage, Exciting Future
Wednesday, July 6, 2016
The Township of Oro-Medonte
Special Council Meeting Minutes
Council Chambers
2014-2018 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Barbara Coutanche
Councillor Scott Macpherson
Councillor Phil Hall
Councillor John Crawford
Councillor Scott Jermey
Time: 9:05 a.m.
Staff Robin Dunn, Chief Administrative Officer; Doug Irwin, Director, Corporate
Present: Services/Clerk; Andria Leigh, Director, Development Services; Donna
Hewitt, Director, Corporate & Strategic Initiatives; Shawn Binns, Director,
Recreation and Community Services; Hugh Murray, Fire Chief; Curtis
Shelswell, Chief Municipal Law Enforcement Officer; Tamara Obee,
Manager, Human Resources, Health & Safety; Derek Witlib, Manager,
Planning Services; John Wigle, Fire Prevention, Fire & Life Safety
Educator; Samah Othman, Supervisor, Communications and Customer
Service; Michelle Jakobi, Operations Technologist; Patrick Howse,
Information Technology Technician; John Mascarin, Aird & Berlis LLP
1. Call to Order- Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
moment of reflection.
Page 1 of 9
Special Council Meeting Minutes — Wednesday, July 6, 2016.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
1. Comments received July 4, 2016.
2. Comments received July 5, 2016 by 3:00 p.m.
Motion No. SC160706-1
Moved by Crawford, Seconded by Coutanche
Be it resolved that the agenda for the Special Council meeting of Wednesday, July 6,
2016 be received and adopted.
And That the following correspondence with respect to Agenda Item 8a) be received:
Received July 4, 2016 - Greg Groen; Nadia Fitzgerald, Oro-Medonte Chamber of
Commerce; Adam R. Burton; Kate and Rob Ballantyne; Chris McMunn; Leanne
Ragazzon; Mike and Fiona Lawson; Rosalee Bard; Linda Murray; Chris and Paul
Kitchen; Ralph and Pat Guinn; Angelin Doyle; Jennifer Kerr; Kevin Lankin; Joan and
Mike Butler; Jennifer Whitley, Ontario's Lake Country; Carol Taylor; Christina Logan;
Mike and Nadia Fitzgerald; Joanne Haskins; Evelyn and David Reid; Barry and Tanis
Metz; Scott Schamehorn; Scott Simpson; Michael Paylor; Laurie Martin; Brenda
Plunkett; Natasha Duivenvoorden; Sheila Campbell; Marilyn Joslin, The Bees Knees;
Jane Yetman' Mike and Caroline Bowman; Dave McKee, The Hitch House (add'I
document attached u/ separate cover); Tyson Alexander, Motorhome Escapes Canada
(addit'I document attached u/ separate cover); Bonnie Fiebig; John Lusted; Dennis and
Belinda (no last name); Gary Peters; Ken and Helen McNeely; Flo Mackie; John and
Marg Hallman; Donald Childs; Tricia Johnston; Gord Newman; John & Nancy Head;
Kim McCue; Gord Taylor; Brenda Livingston; Patricia Partridge; Meryl Drake; Sarah
Woodhouse; Jim Clubine; Rod & Debbie Barkey; Trevor Walker, R&F Construction Inc.;
Gerry Learmonth; Sarah MacDermid; Bob Therault; Carolyn Holmes; Robert Bourne;
Bryan Quinn; Tracy Griffin; John Hemsted and Josephine Martensson-Hemsted; Tony
and Lori Metcalfe; Geoff Miller; Paul Miller; Melissa Richardson; Margorie Ramage;
Diane Mandeville; Melinda Brandon; Bob Goodwin; John O'Brien; Lynn Martin,
ShopOroMedonte.com; Barbara Miller; Mark Alexander; Vic and Chris Powers; Sherry
Morrison; Joyce Smith; Debbie Duivenvoorden; Jill Fairchild; Carol Stevens; Jade
Schumacher; Hannah Lankin; Becky Newman; Meghan Burrus-Tibbett; Corey Kelly;
Dalton Hill -Whitson; Debbie Page; Cindy Ryerse; Susan Stotesbury; Jake Hawkins.
Received July 5, 2016 by 3:00 p.m. - Jorge Bartolo; Lori M.; Amy Briscoe; Jesse
Smith; Steven Barker; Jim Soule; Lindsay Leonard; Kelly Schnurr; John Mounstephen;
Mike Morden and family; John Ritcey; Doug Evans; Ruth Young; Denis Poirier; Janet
Dunsmore; Andrew Taylor; Stacey Woods; Susan and Bill Rands; Kathleen Trainer,
Tourism Barrie; Toby Waddell; Joe Poge; Candy Legedza; Jim Marchand; Diane
Strachan; Anne and Barry Ziegler, Turf King; Linda Reid; Nichole Norris, The Agency
Inc.; Lynn Fisher; Amy Fugaccia; Scott Strachan; Allan Storey; Marc Cohen; Derick
Page 2 of 9
Special Council Meeting Minutes — Wednesday, July 6, 2016.
Lehmann (add'I document attached u/ separate cover); Evelyn Perdue; Dylan Briscoe;
Pat Martin; Al Fisher; Mike Vardy; Jason Dupuis; Mike Sutton; Sarah Madill; Cheyenne
Johnson; Jackie O'Reilly -Dupuis; Sylvia and Ron Fox; Nichole Desroches; Mary Lou
Clubine; Susan Lang; Candice Donovan; Arnold McAuley; Jacklynn Tregunno; Arlene
Blackwood, Metroland Media; Julie Malandrino; Durney & Evelyn O'Reilly; John
Pinkney; Violet Watkins; Garth Daniels; Jake Groen, Polyjohn Canada Inc.; Alison
Braun, EarthTreks; Dana Osburn, Alta Vista Planning; Leslie Saila; Glen Adams;
Elizabeth Power; Doug Shand and Sandy Hori; Paul (no last name); Ray Snoei;
Deborah Bursey; Patrick Lassaline, Downey Tornosky Lassaline Timpano; Jean K.;
Mike Stahls; Elinor Brown; Adriana Steyn Curylo; John Bleasby; Don (no last name);
Orillia's Wine Experience; Karen O'Coin; Krista Hann; Al Wallace; Norm Shiffman;
Cynthia Bruce; Alan Bayne; Sky Davenport, Davenport Subaru and Davenport Kia of
Orillia; Paul Vergunst; Michael Rumble; Bob Torella; Dave Best; Rob and Sharon
Street; Wendy Elizabeth Hart; Kim Richardson; Joanne & Dave Gillespie; Lynda & Brian
Baxter; Shirley & Wayne Busch; Ashleigh Morris; Yvonne Klima; Kyle Low; James
Andrew Blackstock; Scott Wagner; Claire Langfield; Tom Stoate; Doug Frost; Barbara
Roueff; Chas Hay; Sandy Hori; Sandra & Ted Beaton; Martin Bailey; Janice Napp;
Andrew Craig; John Hawkins; Jeanette Broeren; Chris McKee; Paul Martin; Connie
Dickey; John Hawkins; David R. Donnelly, Donnelly Law; Everett Chan; Ron Hazael;
Dave Butler; Bruce Wiggins; Colin Smith; Ann Honeywood; Paul Sanderson.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. SC160706-2
Moved by Macpherson, Seconded by Coutanche
Be it resolved that we do now go in Closed Session at 9:06 a.m. to discuss
• litigation affecting the municipality; solicitor -client privilege (Burl's Creek).
Carried.
Page 3 of 9
Special Council Meeting Minutes — Wednesday, July 6, 2016.
b) Motion to Rise and Report.
Motion No. SC160706-3
Moved by Coutanche, Seconded by Crawford
Be it resolved that we do now Rise at 10:06 a.m. and Recess until 10:30 a.m. at which
time we shall Report on the Closed Session Item 4c) Robin Dunn, CAO re: Solicitor -
client privilege; Litigation affecting the municipality (Burl's Creek).
Carried.
Council and staff relocated to the Neufeld Room for Item 4c).
c) Robin Dunn, CAO re: Solicitor -client privilege; Litigation affecting the municipality (Burl's
Creek).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director, Corporate Services/Clerk; Andria Leigh, Director, Development Services;
Donna Hewitt, Director, Corporate & Strategic Initiatives; Shawn Binns, Director,
Recreation and Community Services; Hugh Murray, Fire Chief; Curtis Shelswell, Chief
Municipal Law Enforcement Officer; Samah Othman, Supervisor, Communications and
Customer Service; John Mascarin, Aird & Berlis LLP.
Motion No. SC160706-4
Moved by Macpherson, Seconded by Coutanche
Be it resolved that the confidential correspondence dated June 30, July 4, 5, 2016 and
presented by Robin Dunn, CAO and John Mascarin, Aird & Berlis LLP re: Solicitor -client
privilege; Litigation affecting the municipality (Burl's Creek) be received.
Carried.
Council and staff returned to Council Chambers for Open Session.
Page 4 of 9
Special Council Meeting Minutes — Wednesday, July 6, 2016.
5. Deputations:
a) Keith Doxsee, Grand Chief of the Montagnais Metis First Nation re: Burl's Creek Event
Grounds Inc.
Motion No. SC160706-5
Moved by Crawford, Seconded by Coutanche
Be it resolved that the correspondence dated June 21 and 23, 2016 and PowerPoint
presentation presented by Keith Doxsee, Grand Chief of the Montagnais Metis First
Nation re: Burl's Creek Event Grounds Inc. be received and considered in conjunction
with Item 8a) Robin Dunn, CAO re: Consideration of Special Events Permits for Burl's
Creek Event Grounds.
Carried.
6. Open Forum:
The Open Forum provides an opportunity for the public to provide verbal comments to
Council, in Open Session, on matters scheduled on the current agenda.
Given the time limit of Open Form and the number of individuals who wished to provide
verbal comments, individuals were provided tickets. The Clerk drew random tickets.
Individuals whose tickets were drawn provided verbal comments.
Twelve individuals provided comments with respect to Item 8a).
7. By -Laws:
a) By -Law No. 2016-104: A By-law to Amend By-law No. 2015-115, Being a By-law of
The Corporation of the Township of Oro-Medonte To provide for the imposition of
fees or charges (Fees and Charges By-law).
Motion No. SC160706-6
Moved by Macpherson, Seconded by Hall
Be it resolved that By -Law No. 2016-104: A By-law to Amend By-law No. 2015-115,
Being a By-law of The Corporation of the Township of Oro-Medonte To provide for the
imposition of fees or charges (Fees and Charges By-law) be read a first, second and
third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
Page 5 of 9
Special Council Meeting Minutes — Wednesday, July 6, 2016.
b) By -Law No. 2016-105: A By-law to Amend By-law No. 2015-123, Being a By-law to
establish a framework with respect to notification and issuance of permits for special
events in the Township of Oro-Medonte (Special Events By-law).
Motion No. SC160706-7
Moved by Macpherson, Seconded by Hall
Be it resolved that By -Law No. 2016-105: A By-law to Amend By-law No. 2015-123,
Being a By-law to establish a framework with respect to notification and issuance of
permits for special events in the Township of Oro-Medonte (Special Events By-law) be
read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
8. Reports of Municipal Officers:
a) Robin Dunn, CAO re: Consideration of Special Events Permits for Burl's Creek Event
Grounds.
Motion No. SC160706-8
Moved by Coutanche, Seconded by Crawford
Be it resolved that the PowerPoint presentation dated July 6, 2016, as amended, and
presented by Robin Dunn, CAO re: Consideration of Special Events Permits for Burl's
Creek Event Grounds be received,
And that the Mayor and Clerk be authorized to execute the Memorandum of
Understanding Amendment between the Township and Burl's Creek dated June 29,
2016.
Unanimously Carried.
Page 6 of 9
Special Council Meeting Minutes — Wednesday, July 6, 2016.
Motion No. SC160706-9
Moved by Coutanche, Seconded by Jermey
Whereas the Township of Oro-Medonte did enter into a Memorandum of Understanding
with Burl's Creek in 2015 to address a number of specific matters relating to special
events on lands owned and/or leased by Burl's Creek, including the provision of
financial security and the reimbursement to the Township of various expenses
associated with the holding of special events on those lands;
And Whereas the Mayor and Clerk have been authorized to execute a Memorandum of
Understanding Amendment dated June 29, 2016 with Burl's Creek, which makes
amendments to the 2015 Memorandum of Understanding and, among other things,
includes provisions to address matters related to risk management, the establishment
by Council of allowable sound level limits and times for the 2016 events and the
creation of a comprehensive sound monitoring program;
And Whereas Burl's Creek have submitted such operational plans as may be required
by the Special Events By-laws including operational plans as required pursuant to
Section 2.11 of said by-law;
Now Therefore be it resolved that pursuant to the Special Events By-law, as amended,
Council of the Township of Oro-Medonte issues Special Events Permits for each of the
2016 WayHome and 2016 Boots and Hearts music festival events, for the 92 acres
which are zoned in By-law No.97-95 as Private Recreation Exception 30 and 31,
conditional upon:
• adherence with the Special Events By-law, including the conditions in Section 2.12,
and such conditions as may be deemed appropriate in accordance with the Special
Events By-law,
• adherence to the 2015 Memorandum of Understanding as amended, and
• compliance with all operational plans as required under the Special Events By-law.
And that the CAO be authorized to prepare and issue the Special Events Permits in
accordance with the above direction from Council.
Unanimously Carried.
Motion No. SC160706-10
Moved by Crawford, Seconded by Coutanche
Be it resolved that pursuant to the Special Events By-law, as amended, Council of the
Township of Oro-Medonte denies the request for Special Events Permits for each of the
2016 WayHome and 2016 Boots and Hearts music festival events, for those lands
beyond the 92 acres which are not zoned for special events or temporary parking,
camping and concession booths.
Unanimously Carried.
Page 7 of 9
Special Council Meeting Minutes — Wednesday, July 6, 2016.
Council recessed at 11:58 a.m. and reconvened at 12:24 p.m.
b) Report No. RC2016-08, Shawn Binns, Director, Recreation & Community Services re:
Oro African Church Grand Reopening.
Motion No. SC160706-11
Moved by Coutanche, Seconded by Crawford
Be it resolved
1. That Report No. RC2016-08, Shawn Binns, Director, Recreation & Community
Services re: Oro African Church Grand Reopening be received and adopted, as
amended, to change the Event Day 1 to Open to the Public and potentially extend
the time as plans develop and progress.
2. That pursuant to By-law No. 2015-212, Refreshment Stand By-law, as amended,
that Council authorizes an exemption to Section 16.2, to authorize the operation of
refreshment stands on municipal property; That Council authorizes an exemption to
Section 16.8, to allow Refreshment Stand in an Agriculture/Rural (A/RU) Zone; And
That, in accordance with Section 17.2, a license to operate or maintain a
refreshment stand for the event will not be required.
3. And That Council approve an allocation of $13,600 as a potential budget overrun to
support the Oro African Church Celebration events as presented in Report No.
RC2016-08.
Unanimously Carried.
9. Confirmation By -Law:
a) By -Law No. 2016-103: Being a by-law to confirm the proceedings of the Special
Council meeting held on Wednesday, July 6, 2016.
Motion No. SC160706-12
Moved by Jermey, Seconded by Coutanche
Be it resolved that By -Law No. 2016-103: Being a by-law to confirm the proceedings of
the Special Council meeting held on Wednesday, July 6, 2016 be read a first, second
and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
Page 8of9
Special Council Meeting Minutes — Wednesday, July 6, 2016.
10.Adjournment:
a) Motion to Adjourn.
Motion No. SC160706-13
Moved by Crawford, Seconded by Coutanche
Be it resolved that we do now adjourn at 12:40 p.m.
Carried.
Page 9 of 9