05 18 2016 Council Meeting MinutesTownship of �
Proud Heritage, Exciting Future
Wednesday, May 18, 2016
The Township of Oro-Medonte
Council Meeting Minutes
Council Chambers
2014-2018 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Barbara Coutanche
Councillor Scott Macpherson
Councillor Phil Hall
Councillor John Crawford
Councillor Scott Jermey
Time: 9:04 a.m.
Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director,
Present: Finance/Treasurer/Deputy CAO; Doug Irwin, Director, Corporate
Services/Clerk; Jerry Ball, Director, Transportation & Environmental
Services; Andria Leigh, Director, Development Services; Donna Hewitt,
Director, Corporate & Strategic Initiatives; Shawn Binns, Director,
Recreation and Community Services; Hugh Murray, Fire Chief; Curtis
Shelswell, Chief Municipal Law Enforcement Officer; Lisa McNiven,
Manager, Transportation Services; Fred MacGregor, Manager,
Environmental Services; Harold Daynard, Manager, Information
Technology; Michelle Jakobi, Operations Technologist; Samah Othman,
Supervisor, Communications and Customer Service; Darcy Brooke-
Bisschop, Coordinator, Economic Development/Communications; Sheila
Leonard, Coordinator, Community Recreation; John Mascarin, Aird &
Berlis LLP (via teleconference).
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
moment of reflection.
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Council Meeting Minutes — Wednesday, May 18, 2016.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C160518-1
Moved by Crawford, Seconded by Hall
Be it resolved that the agenda for the Council meeting of Wednesday, May 18, 2016 be
received and adopted, as amended, to withdraw Item 8a) Mark Wilson, Senior Advisor,
Municipal Affairs; and Frank Smith, Director, Construction; Enbridge Gas Distribution re:
Introduction and Discussion, Franchise Renewal.
Carried.
3. Disclosure of Pecuniary Interest:
Mayor H.S. Hughes declared a pecuniary interest on a portion of Item 4d) Robin Dunn,
CAO re: Solicitor -client privilege (Legal Opinions) due to the legal discussion that could
potentially relate to a specific personal example. Mayor H.S. Hughes was not present
for a portion of the item and did not participate in the discussion or vote on this item.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C160518-2
Moved by Jermey, Seconded by Coutanche
Be it resolved that we do now go in Closed Session at 9:05 a.m. to discuss
• acquisition/disposition of land (Potential Acquisition);
• labour relations/employee negotiations (Labour Relations);
• solicitor -client privilege (Legal Opinions).
Carried.
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Council Meeting Minutes — Wednesday, May 18, 2016.
b) Motion to Rise and Report.
Motion No. C160518-3
Moved by Hall, Seconded by Crawford
Be it resolved that we do now Rise at 10:00 a.m. and Report on the Closed Session
Items 4
c) Robin Dunn, CAO re: Labour relations/employee negotiations (Labour Relations).
d) Robin Dunn, CAO re: Solicitor -client privilege (Legal Opinions).
and that Closed Session Items 4
d) Robin Dunn, CAO re: Solicitor -client privilege (Legal Opinions).
e) Doug Irwin, Director, Corporate Services/Clerk re: Acquisition/disposition of land
(Potential Acquisition).
be brought forward to Item 18 Closed Session Items (Unfinished Items).
Carried.
Council relocated to the Neufeld Room for Closed Session.
c) Robin Dunn, CAO re: Labour relations/employee negotiations (Labour Relations).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director, Corporate Services/Clerk
Motion No. C160518-4
Moved by Coutanche, Seconded by Macpherson
Be it resolved
1. That the confidential verbal information presented by Robin Dunn, CAO re: Labour
relations/employee negotiations (Labour Relations) be received.
2. And That the CAO proceed as outlined.
Carried.
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Council Meeting Minutes — Wednesday, May 18, 2016.
d) Robin Dunn, CAO re: Solicitor -client privilege (Legal Opinions).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director, Corporate Services/Clerk; John Mascarin, Aird & Berlis LLP (via
teleconference).
Motion No. C160518-5
Moved by Crawford, Seconded by Hall
Be it resolved
1. That the confidential correspondence dated May 9 and 12, 2016 and presented by
Robin Dunn, CAO re: Solicitor -client privilege (Legal Opinions) be received.
2. That the CAO engage KPMG to assist in the development of the appropriate
documentation for Council's consideration.
3. And That the CAO report back at a future meeting.
Carried.
Council relocated to Council Chambers.
Mayor H.S. Hughes declared a pecuniary interest on a portion of Item 4d) Robin Dunn,
CAO re: Solicitor -client privilege (Legal Opinions) due to the legal discussion that could
potentially relate to a specific personal example. Mayor H.S. Hughes was not present
for the item and did not participate in the discussion or vote on this item.
Deputy Mayor Hough assumed the Chair.
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director, Corporate Services/Clerk; John Mascarin, Aird & Berlis LLP (via
teleconference).
Motion No. C160518-6
Moved by Jermey, Seconded by Coutanche
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO
and John Mascarin, Aird & Berlis LLP re: Solicitor -client privilege (Legal Opinions) be
received.
Mayor H.S. Hughes assumed the Chair.
Carried.
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Council Meeting Minutes —Wednesday, May 18, 2016.
e) Doug Irwin, Director, Corporate Services/Clerk re: Acquisition/disposition of land
(Potential Acquisition).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director, Corporate Services/Clerk; Donna Hewitt, Director, Corporate & Strategic
Initiatives.
Motion No. C160518-7
Moved by Jermey, Seconded by Macpherson
Be it resolved
1. That the confidential verbal information presented by Doug Irwin, Director, Corporate
Services/Clerk re: Acquisition/disposition of land (Potential Acquisition) be received.
2. And That staff proceed as directed.
Carried.
Council relocated to Council Chambers.
5. Minutes of Council and Committees:
a) Minutes of Age Friendly Community Committee meeting dated Thursday, May 5, 2016.
Motion No. C160518-8
Moved by Hall, Seconded by Crawford
Be it resolved that the draft minutes of the Age Friendly Community Committee meeting
held on Thursday, May 5, 2016 be received.
Carried.
b) Minutes of Council meeting held on Wednesday, May 11, 2016.
Motion No. C160518-9
Moved by Crawford, Seconded by Hall
Be it resolved that the draft minutes of the Council meeting held on Wednesday, May
11, 2016 be received and adopted as printed and circulated.
Carried.
6. Recognition of Achievements:
None.
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Council Meeting Minutes — Wednesday, May 18, 2016.
7. Public Meetings:
None.
8. Deputations:
a) Mark Wilson, Senior Advisor, Municipal Affairs; and Frank Smith, Director, Construction;
Enbridge Gas Distribution re: Introduction and Discussion, Franchise Renewal.
This item was withdrawn.
b) Tom Shaw, Board Member, Simcoe County Mountain Bike Club (SCMBC) re: Request
to Build Additional Mountain Bike Trail at Horseshoe Valley Memorial Park.
Motion No. C160518-10
Moved by Coutanche, Seconded by Macpherson
Be it resolved
1. That the correspondence dated May 2, 2016 and presented by Tom Shaw, Board
Member, Simcoe County Mountain Bike Club (SCMBC) re: Request to Build
Additional Mountain Bike Trail at Horseshoe Valley Memorial Park be received and
referred to staff for a report.
2. And that the Director, Recreation & Community Services advise the applicant accordingly.
Carried.
c) Melanie Van Pypen, Oro-Medonte Forest School re: Request to Use Carly Community
Hall for Regular Recreational Programming.
A PowerPoint presentation was presented.
Motion No. C160518-11
Moved by Hall, Seconded by Crawford
Be it resolved
1. That the correspondence dated May 10, 2016 and PowerPoint presentation
presented by Melanie Van Pypen, Oro-Medonte Forest School re: Request to Use
Carly Community Hall for Regular Recreational Programming be received.
2. That the request be approved in principle.
3. That a draft agreement be brought forward for Council's consideration.
4. And that the Director, Recreation & Community Services advise the applicant
accordingly.
Carried.
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Council Meeting Minutes —Wednesday, May 18, 2016.
9. Presentations:
a) Oscar Poloni, KPMG re: Operation Service Review.
Motion No. C160518-12
Moved by Macpherson, Seconded by Coutanche
Be it resolved that the PowerPoint presentation dated May 18, 2016 and presented by
Oscar Poloni, KPMG re: Operation Service Review be received.
Carried.
10.Identification From the Public of an Agenda Item of Interest:
Provides an opportunity for members of the public to identify an agenda item which the
public member may request be brought forward and considered earlier in the meeting.
11. Open Forum:
The Open Forum provides an opportunity for the public to provide verbal comments to
Council, in Open Session, on matters scheduled on the current agenda.
No comments were provided.
12. Reports of Municipal Officers:
a) Report No. CS12016-09, Doug Irwin, Director, Corporate Services/Clerk re: Pound
Service Agreement.
Motion No. C160518-13
Moved by Crawford, Seconded by Hall
Be it resolved
1. That Report No. CS2016-09, Doug Irwin, Director, Corporate Services/Clerk re:
Pound Service Agreement be received and adopted.
2. That the Pound Service Agreement be awarded to Heartland Kennels for a period of
5 years, commencing on July 1, 2016.
3. That the appropriate By-law be brought forward for Council's consideration.
4. That Heartland Kennels and the OSPCA, Orillia Branch be advised of Council's
decision under the Director, Corporate Services/Clerk's signature.
5. And That staff undertake a communication program to inform residents of the
change in pound services.
Carried.
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Council Meeting Minutes — Wednesday, May 18, 2016.
b) Report No. TES2016-12, Jerry Ball, Director, Transportation & Environmental Services
re: Gore Road Bridge Replacement Update.
Motion No. C160518-14
Moved by Coutanche, Seconded by Macpherson
Be it resolved that Report No. TES2016-12, Jerry Ball, Director, Transportation &
Environmental Services re: Gore Road Bridge Replacement Update be received for
information only.
Carried.
c) Report No. CS12016-15, Donna Hewitt, Director, Corporate & Strategic Initiatives re:
Corporate Projects Status Update — April 2016.
Motion No. C160518-15
Moved by Hall, Seconded by Crawford
Be it resolved that Report No. CS12016-15, Donna Hewitt, Director, Corporate &
Strategic Initiatives re: Corporate Projects Status Update — April 2016 be received for
information only.
Carried.
d) Report No. CS12016-16, Donna Hewitt, Director, Corporate & Strategic Initiatives re:
Information Technology Master Plan Status Update.
Motion No. C160518-16
Moved by Macpherson, Seconded by Jermey
Be it resolved that Report No. CS12016-16, Donna Hewitt, Director, Corporate &
Strategic Initiatives re: Information Technology Master Plan Status Update be received
for information only.
Carried.
13. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners and
Agencies.
The following members of Council provided comments: Mayor H.S. Hughes, Deputy
Mayor Hough, Councillors Crawford and Coutanche.
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Council Meeting Minutes —Wednesday, May 18, 2016.
b) Mayor H.S. Hughes, correspondence dated May 6, 2016 from Mayor Rob Burton, Town of
Oakville re: OMB Reform.
Motion No. C1 6051 8-1 7 (Amendment)
Moved by Jermey, Seconded by Macpherson
Be it resolved that the motion with respect to the correspondence dated May 6, 2016 from
Mayor Rob Burton, Town of Oakville re: OMB Reform be amended to add:
3. And That the Township of Oro-Medonte respectfully request the Government of Ontario
to consider the following additional OMB reforms:
• expedition of timing of hearings;
• scoping of the validity of appeals;
• assessment of minimum qualifications for appointment of Board members;
• additional and ongoing training and development for Board members.
Carried.
Motion No. C1 6051 8-1 8
Moved by Crawford, Seconded by Hall
Be it resolved
1. That the correspondence dated May 6, 2016 from Mayor Rob Burton, Town of Oakville
and presented by Mayor H.S. Hughes, re: OMB Reform be received.
2. That the Township of Oro-Medonte supports the Town of Oakville's motion to
respectfully request the Government of Ontario recognize and respect the rights of
municipalities to make decisions regarding adherence to municipally approved Official
Plans, which reflect local community needs and visions by implementing the following
Ontario OMB reforms:
• Exclude the Board from hearing appeals of application for amendments to
provincially -approved Official Plans,
• Require the OMB to show deference to the decisions of local Councils subject only
to the test of reasonableness.
• Require the Board, as an appellate body, to implement the concept of precedent in
its decisions.
3. And That the Township of Oro-Medonte respectfully request the Government of Ontario
to consider the following additional OMB reforms:
• expedition of timing of hearings;
• scoping of the validity of appeals;
• assessment of minimum qualifications for appointment of Board members;
• additional and ongoing training and development for Board members.
4. And Further That Kathleen Wynne, Premier of Ontario; the Honourable Ted McMeekin,
Minister of Municipal Affairs and Housing; the Honourable Patrick Brown, Leader of the
Progressive Conservative Party and MPP Simcoe North; the Honourable Andrea
Horwath, Leader of the New Democratic Party; all Simcoe County municipalities and the
Town of Oakville be advised of Council's decision under the Mayor's signature.
Carried As Amended.
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Council Meeting Minutes — Wednesday, May 18, 2016.
c) Councillor Hall re: Reconsideration of the Discontinuation of Questions from the Public
Clarifying an Agenda Item.
Motion No. C160518-19
Moved by Jermey, Seconded by Macpherson
Be it resolved
1. That the verbal information presented by Councillor Hall re: Reconsideration of the
Discontinuation of Questions from the Public Clarifying an Agenda Item be received.
2. And That the item, "Questions from the Public Clarifying an Agenda Item" be re-
instated during the Open Forum trial period.
3. And That the "Questions from the Public Clarifying an Agenda Item" be limited to 1
minute per speaker with a maximum time of 10 minutes for the "Questions from the
Public Clarifying an Agenda Item".
Carried.
Motion No. C160518-20
Moved by Hough, Seconded by Macpherson
Be it resolved that Rule 14.20a) of Procedural By-law No. 2015-203 be suspended in
order to allow the meeting to proceed past the normal adjournment hour of 1:00 p.m.
Carried.
14. Consent Agenda:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Notice of Closure, Gore Road between Penetanguishene
Road and Line 1 South, beginning Tuesday, February 16, 2016 and scheduled to re-
open no later than August 15, 2016.
2. Simcoe County Food & Agriculture Charter, Champion Awards, Deadline for
Nominations, May 31, 2016.
b) Correspondence dated April 22, 2016 from John Pickernell, Applications Administration,
Ontario Energy Board re: Natural Gas Expansion in Ontario - Ontario Energy Generic
Hearing, Board File No. EB -2016-0004.
Staff Recommendation: Receive.
c) Minutes of Barrie Public Library meeting held on February 25, 2016.
Staff Recommendation: Receive.
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Council Meeting Minutes —Wednesday, May 18, 2016.
Motion No. C160518-21
Moved by Hall, Seconded by Crawford
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Notice of Closure, Gore Road between
Penetanguishene Road and Line 1 South, beginning Tuesday, February 16,
2016 and scheduled to re -open no later than August 15, 2016.
2. Simcoe County Food & Agriculture Charter, Champion Awards, Deadline for
Nominations, May 31, 2016.
b) Correspondence dated April 22, 2016 from John Pickernell, Applications
Administration, Ontario Energy Board re: Natural Gas Expansion in Ontario - Ontario
Energy Generic Hearing, Board File No. EB -2016-0004.
Received.
c) Minutes of Barrie Public Library meeting held on February 25, 2016.
Received.
Carried.
15. Communications/Petitions:
a) Correspondence dated May 10, 2016 from Mike Walters, CAO, Lake Simcoe Region
Conservation Authority (LSRCA) re: LSRCA Annual Conservation Awards: Nominate a
local environmental champion today.
Motion No. C160518-22
Moved by Macpherson, Seconded by Jermey
Be it resolved that the correspondence dated May 10, 2016 from Mike Walters, CAO,
Lake Simcoe Region Conservation Authority (LSRCA) re: LSRCA Annual Conservation
Awards: Nominate a local environmental champion today be received.
Carried.
16. Notice of Motions:
None.
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Council Meeting Minutes — Wednesday, May 18, 2016.
17. By -Laws:
a) By -Law No. 2016-080: A By-law to remove the Holding symbol On lands described
as follows: 3375 Line 6 North, PCL 88-2 SEC 51 M367; BLK 88 PL 51 M367 ORO
EXCEPT PT 1 51 R20522; ORO-MEDONTE; PIN 58533-0020 LT, Township of Oro-
Medonte, County of Simcoe, Roll # 4346-010-003-27596.
b) By -Law No. 2016-082: A By-law to remove the Holding symbol On lands described
as follows: 4025 Line 6 North, PT W1/2 LT 5 CON 7 MEDONTE AS IN RO1321666,
PT 1 51 R39681; ORO-MEDONTE, Township of Oro-Medonte, County of Simcoe,
Roll # 4346-020-003-01301.
c) By -Law No. 2016-083: A By-law to remove the Holding symbol On lands described
as follows: 1996 Line 8 North, PT LT 9 CON 8 ORO AS IN RO1009628 BEING
PART 1 PLAN 51 R-40174; ORO-MEDONTE; PIN 58537-0016 LT, Township of Oro-
Medonte, County of Simcoe.
Motion No. C160518-23
Moved by Crawford, Seconded by Hall
Be it resolved that
a) By -Law No. 2016-080: A By-law to remove the Holding symbol On lands described
as follows: 3375 Line 6 North, PCL 88-2 SEC 51 M367; BLK 88 PL 51 M367 ORO
EXCEPT PT 1 51 R20522; ORO-MEDONTE; PIN 58533-0020 LT, Township of Oro-
Medonte, County of Simcoe, Roll # 4346-010-003-27596.
b) By -Law No. 2016-082: A By-law to remove the Holding symbol On lands described
as follows: 4025 Line 6 North, PT W1/2 LT 5 CON 7 MEDONTE AS IN R01 321666,
PT 1 51 R39681; ORO-MEDONTE, Township of Oro-Medonte, County of Simcoe,
Roll # 4346-020-003-01301.
c) By -Law No. 2016-083: A By-law to remove the Holding symbol On lands described
as follows: 1996 Line 8 North, PT LT 9 CON 8 ORO AS IN RO1009628 BEING
PART 1 PLAN 51 R-40174; ORO-MEDONTE; PIN 58537-0016 LT, Township of Oro-
Medonte, County of Simcoe.
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
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Council Meeting Minutes — Wednesday, May 18, 2016.
18. Closed Session Items (Unfinished Items):
a) Motion to go In Closed Session.
Motion No. C160518-24
Moved by Macpherson, Seconded by Jermey
Be it resolved that we do now go in Closed Session at 1:00 p.m. to discuss
• acquisition/disposition of land (Potential Acquisition);
• solicitor -client privilege (Legal Opinions).
Carried.
Council relocated to the Neufeld Room.
b) Motion to Rise and Report.
Motion No. C160518-25
Moved by Crawford, Seconded by Hall
Be it resolved that we do now Rise at 1:45 p.m. and Report on the Closed Session
Items 4
d) Robin Dunn, CAO re: Solicitor -client privilege (Legal Opinions).
e) Doug Irwin, Director, Corporate Services/Clerk re: Acquisition/disposition of land
(Potential Acquisition).
Carried.
Refer to Items 4d) and e).
19. Confirmation By -Law:
a) By -Law No. 2016-081: Being a by-law to confirm the proceedings of the Council
meeting held on Wednesday, May 18, 2016.
Motion No. C160518-26
Moved by Jermey, Seconded by Macpherson
Be it resolved that By -Law No. 2016-081: Being a by-law to confirm the proceedings of
the Council meeting held on Wednesday, May 18, 2016 be read a first, second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
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Council Meeting Minutes — Wednesday, May 18, 2016.
20. Adjournment:
a) Motion to Adjourn.
Motion No. C160518-27
Moved by Hall, Seconded by Crawford
Be it resolved that we do now adjourn at 1:47 p.m.
Carried.
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